HomeMy WebLinkAboutFinal Agenda Packet
AGENDA
City Council Regular Meeting
7:00 PM - Monday, March 6, 2017
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PROCLAMATION
a) Larry Warren Day - March 6, 2017
4. ADMINISTRATIVE REPORT
5. AUDIENCE COMMENTS
Speakers must sign-up prior to the Council meeting.
Each speaker is allowed five minutes.
When recognized, please state your name & city of residence for the record.
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot
measure or candidate in City Hall and/or during any portion of the council meeting, including
the audience comment portion of the meeting, is PROHIBITED.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of February 27, 2017.
Council Concur
b) AB - 1856 Community Services Department recommends waiving greens fees at the
Maplewood Golf Course for the Senior Pro-Am Tournament participants in the estimated
amount of $2,980.
Refer to Finance Committee
c) AB - 1865 Community Services Department recommends approval of an agreement with
Schreiber Starling Whitehead Architects, in the amount of $746,486, for design services
for Fire Station #15.
Refer to Finance Committee
d) AB - 1866 Executive Department recommends adopting the 2018-2023 City of Renton
Business Plan. (See item 8.a for Resolution)
Council Concur
e) AB - 1862 Utility Systems Division submits CAG-15-118, Central Renton Interceptor Reline
& Upsize project; contractor Road Construction Northwest, Inc., and requests acceptance
of the project, and release of retainage in the amount of $25,332.32 after 60 days,
subject to receipt of all required authorizations.
Council Concur
f) AB - 1863 Utility Systems Division recommends approval of an agreement with RH2
Engineering, Inc., in the amount of $176,379, for the Lift Station and Force Main
Rehabilitation Group 1 Facilities - Predesign project.
Refer to Utilities Committee
g) AB - 1864 Utility Systems Division recommends approval of an agreement with RH2
Engineering, Inc., in the amount of $134,880, for design engineering services for the
Falcon Ridge Lift Station Replacement and Force Main Improvements project.
Refer to Utilities Committee
7. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Committee of the Whole: Council Planning Workshop Follow-up; Revised 2017 Council
Meeting Schedule; 2017 Regional Policy Agenda; Converting Specific Downtown Streets
to a Two-Way Operation
b) Transportation (Aviation) Committee: Northwest Seaplanes, Inc. - LAG-91-005,
Addendum 11 - 16
8. LEGISLATION
Resolution(s):
a) Resolution No. 4306: 2018 - 2023 Business Plan (See item 6.d)
9. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10. ADJOURNMENT
Please visit our website to view the agenda for the preceding:
Committee of the Whole Meeting
5:30 p.m. - 7th Floor Conferencing Center
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
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February 27, 2017 REGULAR COUNCIL MEETING MINUTES
MINUTES
City Council Regular Meeting
7:00 PM ‐ Monday, February 27, 2017
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Armondo Pavone, Council President
Ed Prince
Randy Corman
Ryan McIrvin
Ruth Pérez
Don Persson
Carol Ann Witschi
Councilmembers Absent:
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Shane Moloney, Senior Assistant City Attorney
Jason Seth, City Clerk
Gregg Zimmerman, Public Works Administrator
Jan Hawn, Administrative Services Administrator
Preeti Shridhar, Deputy Public Affairs Administrator
Cliff Long, Economic Development Director
Angie Mathias, Long Range Planning Manager
Commander Dave Leibman, Police Department
ADMINISTRATIVE REPORT ‐ ADDED PROCLAMATION
MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL SUSPEND THE RULES AND ADVANCE
THE ADMINISTRATIVE REPORT AHEAD OF THE PUBLIC HEARING. CARRIED.
AGENDA ITEM #6. a)
February 27, 2017 REGULAR COUNCIL MEETING MINUTES
RENTON TO BE AN INCLUSIVE CITY: A proclamation by Mayor Law was read declaring Renton
to be an Inclusive City on February 27, 2017, and he invited the community to come together
to support the shared values of inclusion, equity, and diversity. Dr. Linda Smith and Ted
Rodriguez accepted the proclamation with appreciation.
MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
PUBLIC HEARING
Tim D Annexation and Proposed Zoning ‐ A‐16‐002: This being the date set and proper
notice having been posted and published in accordance with local and State Laws, Mayor Law
opened the public hearing to consider the Tim D Annexation and Proposed Zoning, 2.7 acres
located in the vicinity of SE 100th St near 124th Ave SE to the east; and near NE 26th Ct. to
the north.
Long Range Planning Manager Angie Mathias reported that the petitioner had submitted the
60% Direct Petition to Annex and that it had been certified by King County. She explained that
the purpose of tonight's public hearing was to allow Council the opportunity to accept, reject,
or geographically modify the proposed annexation, and to hold the first of two required
public hearings regarding the proposed zoning for the annexation area.
Ms. Mathias described where the property is located, and reported that there are steep
slopes on the property, no wetlands or other environmental concerns in proximity to the
annexation area with the exception of Honey Creek approximately 700 feet to its southwest,
and indicated that public services for the area would not change. She also reported that the
current King County zoning is Urban Residential Low, R‐1. She reported that Renton zoning is
Residential Low Density, which allows for either Resource Conservation, R‐1, or R‐4 zoning,
and noted that staff is recommending R‐4 zoning for the site.
Concluding, Ms. Mathias reviewed the fiscal impact of the annexation, reported that the
annexation meets the requirements of City annexation policies and Boundary Review Board
objectives, and recommended that Council accept the 60% Direct Petition to Annex and
authorize the administration to forward the annexation packet to the Boundary Review
Board.
Public comment was invited:
Marian Lee, King County, expressed concerns about the stability of Mr. Ding's driveway. She
also asked questions related to future development that may occur at the site. Mayor Law
emphasized that the purpose of the public hearing is to consider the annexation petition. He
added that Ms. Lee could sign up to receive future notifications regarding the site.
Tim Ding, King County, petitioner, remarked that he currently has to haul his garbage cans
down a 500 foot steep driveway and if annexed he could bring his cans to the Monroe Ave SE
side of his property which is flat. He also noted that he will save on property taxes if annexed
to the city.
AGENDA ITEM #6. a)
February 27, 2017 REGULAR COUNCIL MEETING MINUTES
Rubin Bonilla, Des Moines, asserted that he had not been notified of the annexation petition
even though he owns property abutting the site. He also expressed concern that future
development of the Ding property may negatively impact his ability to develop his own
property. He added that he had not been asked to include his parcel to the annexation
petition.
Roger Greene, King County, submitted a letter from residents of the Western Hills
neighborhood that is located adjacent to the proposed annexation site. He indicated that
residents share many concerns about future development at the site.
Bonnie Beaman, King County, stated that she too has concerns about any future development
on the site because of the steep slopes. She also cautioned that removing too many trees may
trigger landslides in the area.
MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL CLOSE THE PUBLIC
HEARING. CARRIED.
MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL ACCEPT THE 60% DIRECT
PETITION TO ANNEX AND AUTHORIZE THE ADMINISTRATION TO FORWARD THE
TIM D ANNEXATION NOTICE OF INTENT PACKET TO THE BOUNDARY REVIEW
BOARD. CARRIED.
PUBLIC MEETING
North Agape Annexation ‐ A‐16‐003: This being the date set and proper notice having been
posted and published in accordance with local and State Laws, Mayor Law opened the public
meeting to consider the North Agape 10% Notice of Intent to Annex petition, approximately
13.9 acres located in the vicinity of NE 1st Pl, Yakima Ave NE, and 158th Ave SE to the east;
and 156th Ave SE to the west.
Long Range Planning Manager Angie Mathias reported that state law requires a public
meeting be held with the initiator in order for Council to accept, reject, or geographically
modify the proposed annexation. She described where the annexation site is located, its
topography, its environmental conditions, and indicated that public services such as fire
protection, utilities, and school district would not change. Ms. Mathias also reported that
current King County zoning is Urban Residential Medium, R‐4. She noted that his area was
pre‐zoned in 2007 by the City as R‐4, and that zoning designation will become effective upon
annexation.
Concluding, Ms. Mathias reviewed the fiscal impact of the annexation, reported that the
annexation meets the requirements of City annexation policies and Boundary Review Board
objectives, and recommended that Council amend the boundary to extend east to include
158th Ave SE, and authorize circulation of a 60% Direct Petition to Annex specifying that
property owners accept the City's zoning and assume their proportional share of the City's
existing bonded indebtedness.
There was no public comment.
AGENDA ITEM #6. a)
February 27, 2017 REGULAR COUNCIL MEETING MINUTES
MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CLOSE THE PUBLIC
MEETING. CARRIED.
MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL ACCEPT THE NORTH AGAPE
10% NOTICE OF INTENT TO ANNEX PETITION, AMEND THE BOUNDARY TO THE
EAST TO INCLUDE 158th AVE SE, AND AUTHORIZE CIRCULATION OF THE 60%
DIRECT PETITION TO ANNEX SPECIFYING THAT PROPERTY OWNERS ACCEPT THE
CITY'S ZONING AND ASSUME THEIR PROPORTIONAL SHARE OF THE CITY'S
EXISTING BONDED INDEBTEDNESS. CARRIED.
ADMINISTRATIVE REPORT ‐ CONTINUED
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City’s recent progress towards goals and work programs adopted as part of
its business plan for 2016 and beyond. Items noted were:
Inclement Weather Response Reminder: The Public Works Department would like to
remind residents to help us prevent local residential street flooding by monitoring
catch basins near your home and keeping them clear of leaves and other debris.
Street sweepers are dispatched daily to clean up debris along major arterials. Also,
snow is not far away. Please remember that during snow and ice events, the
department sanders and snow plows are dispatched to keep major arterials drivable.
Visit our website at http://rentonwa.gov/living/default.aspx?id=21258 to view our
snow route maps. It is imperative that motorists do not park or abandon their
vehicles within any portion of the traffic lanes. Abandoned vehicles impair snow and
ice removal and impact response of emergency vehicles.
The Burlington Northern‐Santa Fe Railway Company is in the process of improving
their railroad crossings at key intersections this year. The Company will replace the
aging rubber material that currently forms the crossing over the tracks with concrete
crossings like those that have been installed along Houser Way and the Main
Street/Houser Way/3rd Avenue intersection, and at the crossing at Bronson Way
North just west of Sunset Boulevard. Two intersections were completed this past
weekend: 1) Oakesdale Avenue SE between SW 34th and SW 42nd Streets; and 2) the
crossing at North 3rd Street between Houser Way North/Factory Avenue North and
Sunset Boulevard North. A third crossing is scheduled for the upgrade to concrete
approximately two months from now.
The record rainfall this month has caused some landslides in the Kennydale area and
in two places along SR‐169. After the devastating Oso mudslide in Snohomish County,
the City conducted a comprehensive LIDAR (Light Detection and Ranging) analysis to
identify potential future slide risks in Renton. Staff will present those findings, along
with information from these latest slides, at the Council’s Committee of the Whole
meeting on April 17th.
As the 2017 Washington State Legislature continues its work in Olympia, we continue
to monitor potential legislation that could impact Renton. Our lobbyist, Doug Levy,
along with Preeti Shridhar, our Deputy Administrator for Public Affairs, will provide
the Council with a mid‐session update on March 13th.
AGENDA ITEM #6. a)
February 27, 2017 REGULAR COUNCIL MEETING MINUTES
This past Wednesday, IKEA Renton opened its doors to a beautiful new 399,000
square foot store adjacent to its current store. Work will now commence on tearing
down the old store and completing the parking and landscaping as part of the new
store layout. We are proud that the opening of the new store was accompanied by its
new name: IKEA Renton!
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
AUDIENCE COMMENTS
Angel Swanson, Renton, expressed appreciation for Council adopting the Inclusive
City proclamation earlier in the evening. However, she remarked that declaring
Renton to be a sanctuary city would be more impactful to the immigrant community.
Ms. Swanson read a draft Sanctuary City proclamation, and noted that Council could
adopt something similar in the future. She also mentioned that a new group called
Renton Resist will be holding their first immigration rally on March 19, 2017 at the
Renton Pavilion. She invited City officials to attend the rally.
Chandra Lindquist, Renton, stated that recent political events have motivated her to
become more active in the community. She requested that Council declare Renton to
be a sanctuary city. She stated that she believes declaring Renton to be a sanctuary
city will make the community a safer place for undocumented residents.
Doug Jones, Renton, stated that he supports the draft Sanctuary City resolution that
Ms. Swanson had presented to Council. He urged Council to declare Renton to be a
sanctuary city.
Howard McOmber, Renton, invited City officials to attend the Renton Ecumenical
Association of Churches (REACH) annual fundraising gala occurring on March 18, 2017
at the Renton Pavilion. He also thanked City officials for opening cold weather
shelters during the recent periods of inclement weather.
Discussion ensued regarding the potential benefits and consequences of declaring Renton to
be a sanctuary city.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing.
a) Approval of Council Meeting minutes of February 13, 2017. Council Concur.
c) AB ‐ 1861 Mayor Law appointed Shane A. Moloney as City Attorney, effective April 1, 2017 at
Step D of the salary Grade m49. Council Concur.
d) AB ‐ 1853 Administrative Services Department recommended adopting a resolution to set the
threshold for state sales tax credit for 2017 at $6,022,000 related to the Benson Hill
annexation. Council Concur.
e) AB ‐ 1855 City Attorney Department requested authorization to hire a Senior Assistant City
Attorney at Step E of the salary Grade m42. Council Concur.
f) AB ‐ 1859 Community & Economic Development Department recommended approval to
develop a work program for 2017 and a revision to Strategy 8.3.1 of the City Center
Community Plan. Refer to Planning & Development Committee.
AGENDA ITEM #6. a)
February 27, 2017 REGULAR COUNCIL MEETING MINUTES
g) AB ‐ 1860 Community & Economic Development Department recommended approval of the
recommended priorities for the Benson Hill Community Plan. Refer to Planning &
Development Committee.
h) AB ‐ 1854 Public Works Department requested authorization to purchase ten vehicles valued
at $288,335. The funds required to purchase the vehicles were included in the 2017/2018
Biennial Budget. Council Concur.
MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE CONSENT
AGENDA, MINUS ITEM 7.b. CARRIED.
SEPARATE CONSIDERATION ‐ ITEM 7.b.
b) AB ‐ 1858 Mayor Law appointed Rocale Timmons to the Community Plan Advisory Board‐City
Center with a term expiring March 1, 2020. Refer to Planning & Development Committee.
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL APPROVE CONSENT
AGENDA ITEM 7.b. AS COUNCIL CONCUR. CARRIED.
UNFINISHED BUSINESS
Planning & Development Committee Chair Prince presented a report recommending
concurrence in the staff recommendation to approve the Renton Housing Authority request to
waive 100‐percent of eligible development and impact mitigation fees for the Sunset Court
Apartment development project. The proposed 50‐unit affordable rental housing development is
a component of the Sunset Terrace Redevelopment Master Site Plan and meets the criteria for a
fee waiver as provided in RMC 4‐1‐210C. The fee waiver will assist the RHA in providing new
affordable rental housing and support the City’s ongoing redevelopment efforts in the Sunset
Area.
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
Planning & Development Committee Chair Prince presented a report recommending
concurrence in the staff and Planning Commission recommendation to adopt the 2017 Title IV
Docket 12 Group A. The Planning and Development Committee further recommended that
ordinances for the following items be prepared and presented for first reading when they are
complete:
#D‐128: Pet Daycare
#D‐129: Renton Municipal Arts Commission
#D‐130: Light Intensity Commercial
#D‐131: Tree Retention and Land Clearing Regulations
#D‐132: Projections into Setbacks
#D‐133: Administrative Code Interpretations
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
AGENDA ITEM #6. a)
February 27, 2017 REGULAR COUNCIL MEETING MINUTES
Finance Committee Chair Persson presented a report approving for payment on February 27,
2017 claims vouchers 354126‐354128, 354132‐354145, 354187‐354489, 5256‐5257, 5287‐5295,
10005 and no wire transfers and one payroll run with benefit withholding payments totaling
$2,930,479.50 and payroll vouchers including 602 direct deposits and 75 payroll vouchers
totaling $1,279,441.96.
MOVED BY PERSSON, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
Utilities Committee Chair McIrvin presented a report recommending concurrence in the staff
recommendation to execute the agreement for Water and Wastewater Utilities 2017‐2018
General Services project with RH2 Engineering, Inc. in the amount of $227,322.
MOVED BY MCIRVIN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
LEGISLATION
Resolution:
a) Resolution No. 4305: A resolution was read authorizing the City to impose a sales and use tax
as authorized by RCW 82.14.415 as a credit against State sales tax and use tax, relating to
annexations.
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY WITSCHI, COUNCIL ADJOURN. CARRIED. TIME:
8:11 P.M.
Jason A. Seth, CMC, City Clerk
Jason Seth, Recorder
Monday, February 27, 2017
AGENDA ITEM #6. a)
Council Committee Meeting Calendar
February 27, 2017
March 6, 2017
Monday
4:30 PM Transportation Committee, Chair Pérez – Council Conference Room
1. Northwest Seaplanes, Inc. Addendum 11-16.
2. Sunset Lane Roadway Closures/Detours - Briefing
3. Emerging Issues in Transportation
- Including Airport Control Tower Construction
CANCELLED Community Services Committee, Chair Witschi
5:30 PM Committee of the Whole, Chair Pavone – Conferencing Center
1. 2016 Insurance Claims Review and Report
2. Neighborhood Program Update
3. Follow-up from Council Planning Workshop
AGENDA ITEM #6. a)
AB - 1856
City Council Regular Meeting - 06 Mar 2017
SUBJECT/TITLE: Golf Course Fee Waiver for Senior Pro-Am Tournament
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community Services
STAFF CONTACT: Doug Mills, Golf Course Manager
EXT.: 6803
FISCAL IMPACT SUMMARY:
• Host courses for these tournaments are asked to waive the green fees for all participants. The impact
(lost revenue from green fees), to Maplewood for this event is estimated to be $2,980.00.
• Additional revenue opportunities from participants will be realized from the use of the driving range, power
and pull cart rentals, merchandise sales, and food and beverage sales in the River Rock Restaurant & Bar.
SUMMARY OF ACTION:
Background:
The Western Washington Chapter of the Pacific Northwest PGA runs two series of Pro -Am Golf
Tournaments in Western Washington annually. In 2017 they will conduct forty -one (41) regular
events, and fourteen (14) senior events at a variety of public and private courses in the area .
Teams, (typically one Professional and three amateurs), come from various courses throughout
Western Washington to participate in these tournaments.
For the first time in recent years, Maplewood has been selected to host a Senior Tournament. The
event is scheduled to take place Monday, June 12, 2017, between 9:00am – 12:00pm, with a field of
(100) players.
These tournaments are well attended (in most cases with full fields), and provide an opportunity to
showcase the superb condition of our golf course, our driving range, the merchandise in our fully
stocked Pro-Shop, and the food and beverage selections available in the River Rock Restaurant and Bar.
This event provides a significant opportunity to introduce the Maplewood Golf Course to a number of
participants that will be visiting the facility for the first time as well as the new marketing/advertising
visibility as a result of being on the 2017 schedule.
EXHIBITS:
N/A
STAFF RECOMMENDATION:
Approve waiving fees in the estimated amount of $2,980 for the Senior Pro-Am participants. Hosting this
event increases the exposure of the Maplewood Golf Course that will help to drive additional revenue from
new patrons.
AGENDA ITEM #6. b)
AB - 1865
City Council Regular Meeting - 06 Mar 2017
SUBJECT/TITLE: Fire Station #15 Architect Proposal
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community Services
STAFF CONTACT: Robert Ebert, Project Coordinator
EXT.: 6602
FISCAL IMPACT SUMMARY:
Funding for the architectural services is included in the 2017 Fire Station #15 Construction and Apparatus
Capital Investment Program - General Government Budget plan for the amount of $5,500,000.00. These
services include a proposed cost of Architectural and Engineering Basic Services and Additional Services, as
identified in Exhibit A, in the amount of $763,486.00.
SUMMARY OF ACTION:
The City purchased property on 30th Street near I-405 a number of years ago in anticipation of the need for an
additional fire station to service the northwest side of the City. Since then, there has been a significant amount
of development in the area, with more on the way. Fire Station #15 would be a "satellite station" size, namely
2 drive-through bays and a total overall size of 7,500 square feet. The architectural firm, Schreiber Starling
Whitehead Architects, was selected through the Request For Qualifications(RFQ) process, whereby 10 firms
were interviewed, scored by an interviewed committee, and was selected by the committee for best meeting
all the requirements.
EXHIBITS:
A. PROPOSAL
STAFF RECOMMENDATION:
Approval to award the contract to Schreiber Starling Whitehead Architects for $763,486.00, for Fire Station#15
architectural design services.
AGENDA ITEM #6. c)
AGREEMENT FOR ARCHITECTURAL SERVICES, FIRE STATION #15
CAG-__-___
THIS AGREEMENT, dated ______________________, is by and between the City of Renton (the
“City”), a Washington municipal corporation, and Schreiber Starling Whitehead Architects
(“Consultant”), a Washington State Professional Services Corporation. The City and the
Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by
the Parties, this Agreement is effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide Architectural Design Services for the Renton
Regional Fire Authority’s Fire Station #15 to be constructed at 1404 North 30th Street,
Renton, WA, as further specified in in Consultant’s proposal attached as Exhibit A,
Conditions of the Agreement attached as Exhibit B, and Compensation Breakdown
attached as Exhibit C, which are attached and incorporated herein and may hereinafter
be referred to as the “Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit C or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit C. All Work shall be performed by no later
than December 31, 2018.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $763,486.00, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit A, Exhibit B and Exhibit C. The Consultant
agrees that any hourly or flat rate charged by it for its Work shall remain locked at the
negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit B.
Except as specifically provided herein, the Consultant shall be solely responsible for
payment of any taxes imposed as a result of the performance and payment of this
Agreement.
AGENDA ITEM #6. c)
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B. Method of Payment. No more frequently than monthly and no less frequently than
quarterly, the Consultant shall submit a voucher or invoice in a form specified by the
City. Where work is billed per hour or based upon costs rather than based upon a
fixed sum, the submittal shall include, as applicable, a description of what Work has
been performed, the name of the personnel performing such Work, and any hourly
labor charge rate for such personnel. Submittals for performance of Work that is to
be compensated based upon fixed amounts shall include sufficient information for
the City to determine the percentage of Work that has been completed. Payments
for such work shall be in proportion to the progress of the Work plus allowable costs
and expenses as noted in Exhibit B. Final payment for each phase of work shall be due
and payable upon completion and written approval by the City of that phase of work.
The Consultant shall also submit a final bill upon completion of all Work. Payment
shall be made by the City for Work performed within thirty (30) calendar days after
receipt and approval by the appropriate City representative of the voucher or invoice.
If the Consultant’s performance does not meet the requirements of this Agreement,
the Consultant will correct or modify its performance to comply with the Agreement.
The City may withhold payment for work that does not meet the requirements of this
Agreement. The City shall make no deduction from Consultant’s compensation on
account of penalties, liquated damages or other sums withheld from contractor(s)
through no fault of the Consultant.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, and upon final payment of amounts due through
such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
AGENDA ITEM #6. c)
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B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination and/or for the
percentage of fixed sum work completed, less all payments previously made. If the
Agreement is terminated by the City after partial performance of Work for which the
agreed compensation is a fixed fee, the City shall pay the Consultant an equitable
share of the fixed fee. This provision shall not prevent the City from seeking any legal
remedies it may have for the violation or nonperformance of any of the provisions of
this Agreement and such charges due to the City shall be deducted from the final
payment due the Consultant. No payment shall be made by the City for any expenses
incurred or work done following the effective date of termination unless authorized
in advance in writing by the City.
C. This Agreement may be terminated by Consultant if after reasonable written notice
and an opportunity to cure, City should fail substantially to perform in accordance
with the terms of this Agreement through no fault of Consultant. Any notice of
termination shall give no less than 10 days’ notice and opportunity for City to cure. In
the event termination by the Consultant, Consultant shall be entitled to receive
compensation for completed Work, less previous payments, and shall provide the City
with all finished and unfinished work product prepared and paid for pursuant to this
Agreement.
6. Warranties And Right To Use Work Product: The standard of care for all design
professional services performed by Consultant and its sub-Consultants pursuant to this
Agreement shall be in compliance with applicable laws and specified City
standards/design criteria using the care and skill ordinarily used by under similar
conditions for projects of a size, scope and complexity similar to the project contemplated
in the Work. Consultant represents and agrees all final work product created for and
delivered to the City pursuant to this Agreement shall be the original work of the
Consultant and free from any intellectual property encumbrance which would restrict the
City from using the work product. Consultant grants to the City a non-exclusive, perpetual
right and license to use, reproduce, distribute, adapt, modify, and display all final work
product produced pursuant to this Agreement. The City’s or other’s adaptation,
modification or use of the final work products other than for the purposes of this
Agreement shall be without liability to the Consultant. The provisions of this section shall
survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
AGENDA ITEM #6. c)
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(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for reproduction at the City’s
expense. In the event Consultant believes said records need to be protected from
disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall
indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees,
attendant to any claim or litigation related to a Public Records Act request for which
Consultant has responsive records and for which Consultant has withheld records or
information contained therein, or not provided them to the City in a timely manner.
Consultant shall produce for distribution any and all records responsive to the Public
Records Act request in a timely manner, unless those records are protected by court
order. The provisions of this section shall survive the expiration or termination of this
Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
AGENDA ITEM #6. c)
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retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to indemnify, and hold harmless the City, its,
attorneys, elected officials, employees, officers, representatives, and volunteers from
claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings,
injuries, damages, liabilities, taxes, losses, expenses, attorney’s or attorneys’ fees, costs,
and/or litigation expenses to or by any and all persons or entities, including, without
limitation, their respective licensees, or representatives, to the extent caused by
Consultant’s breach of this agreement or the negligent acts, errors or omissions of the
Consultant in performance of this Agreement, except for that portion of the claims caused
by the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification and only to
the extent required to protect City against claims brought by one or more of Consultant’s
employees as a result of injuries caused in whole or in part by Consultant’s negligence.
The Parties have mutually negotiated and agreed to this waiver. The provisions of this
section shall survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
AGENDA ITEM #6. c)
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Information regarding acquiring a city business license can be found at:
http://rentonwa.gov/business/default.aspx?id=548&mid=328.
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/content/doingbusiness/registermybusiness/
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each claim/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per claim.
"Professional Services", for the purpose of this section, shall mean any Work provided
by a licensed professional or Work that requires a professional standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
five (5) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
AGENDA ITEM #6. c)
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15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Robert Ebert
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-6602
rebert@rentonwa.gov
Fax: (425) 430-6603
CONSULTANT
Keith James Schreiber, AIA
Schreiber Starling Whitehead Architects
901 Fifth Ave. #3100, Seattle, WA 98164
Phone: 206-682-8300
schreiber@sswarchitects.com
Fax: 206-682-8375
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
AGENDA ITEM #6. c)
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C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may reasonably affect the satisfactory completion
of the project, which includes but is not limited to fair labor laws, worker's
compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with
City of Renton Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Robert Ebert.
In providing Work, Consultant shall coordinate with the City’s contract manager or
his/her designee.
AGENDA ITEM #6. c)
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C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement. The Consultant is not responsible for deviations to the schedule
included in Exhibit B for which the Consultant has no control, including but not
necessarily limited to permit review and approval processing by authorities having
AGENDA ITEM #6. c)
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jurisdiction, approval by the City or other governing bodies, substantially changed site
conditions, schedules of adjacent projects, etc.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Assigns and Successors. The Parties each bind themselves, their partners, successors,
assigns, and legal representatives to the other party to this Agreement, and to the
partners, successors, assigns, and legal representatives of such other party with
respect to all covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Denis Law
Mayor
Keith James Schreiber, AIA
Principal
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
AGENDA ITEM #6. c)
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Approved as to Legal Form
_______________________________
Lawrence J. Warren
Renton City Attorney
Agreement Form Updated 01/31/2017
AGENDA ITEM #6. c)
EXHIBIT A
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AGENDA ITEM #6. c)
AGENDA ITEM #6. c)
FEEPROPOSAL SUMMARY
Renton Fire Station #15
BASICSERVICESFEECALCULATION
Schematic Design Construction Bidding Construction Project Total
Design Development Documents Administration Closeout
BASICSERVICES (per OFM)
Structural Engineering $7,020 $7,800 $12,090 $780 $10,530 $780 $39,000
Mechanical and Electrical Engineering $9,599 $10,666 $16,532 $1,067 $14,399 $1,067 $53,330
Subtotal Consultant Fees $16,619 $18,466 $28,622 $1,847 $24,929 $1,847 $92,330
Consultant Mark-up at 10% $1,662 $1,847 $2,862 $185 $2,493 $185 $9,233
Architectural $34,810 $38,770 $60,170 $3,780 $181,180 $5,230 $323,940
Total Basic ServicesFees $53,091 $59,083 $91,655 $5,811 $208,602 $7,261 $425,503
ADDITIONALSERVICESFEECALCULATION
Basis Note
Programming/Predesign $ 26,655 Fixed Fee
Land Use Permitting $ 14,570
Additional Meetings& Presentations $ 8,150 Record
Drawings $ 12,620
Civil (seeattached) $ 78,980
Hourly NTE
Hourly NTE
Fixed fee
Fixed Fee
Based on support/integration with Water Tower project
LPD Proposal +10%
Site Structural $ 3,300
Landscape (seeattached) $ 45,888
Geotechnical (seeattached) $ 33,754
Fixed fee
Fixed Fee
Cost + markup
Lund Proposal +10%
HBBrproposal + 10% (Includes4k for arborist)
HWAat 16K+ 14K+10%(includesPit Testing)
Independent Estimating (seeattached) $ 12,650
Signage/Graphics $ 5,000
AV $ -
Alerting $ -
Trafficsignalization (seeattached) $ 44,825
BasicCommissioning (seeattached) $ 2,074 MEPCx
Support $ 3,080
Construction Testing $ 42,438
Reimbursable Expenses $ 4,000
Fixed fee
Cost + markup
Cost + markup
Fixed fee
Fixed fee
Cost + markup
Cost + markup
Robinson C0.
Allowance
Bidder-designed
Bidder-Designed
TenNW+10%
Welsh Commissining Group +10%
Per Hultz+10%
Per MTC+ 10%(Notetheir proposal isT& M)
Allowancefor expensesnot incluided on overhead byagreement
Subtotal Additional Services $ 337,983
TOTALALLSERVICES $763,486
AGENDA ITEM #6. c)
BASICSERVICESPRE-PLAN
Renton Fire Station #15
Schematic Design Basic Services
PHASE/TASK PIC/DA PM A I/D TOTAL
Administration
Consultations, correspondence and general admin. 8 10
Discipline Coordination
Meeting w/Consultants 8
Document Checking
QCReview 4
Consulting w/Permitting Authority
Initial Permit compliance 4
Meetings& Coordination w/City Project Committee
Presentation 2 6
User-Group Meetings (Assume 4 mtgs. @4 hrs. + minutes) 16 20
Architectural Design
(Narrative and calculations plus 6 drawings:
site plan, floor plans, elevations, section) 20 40
Material Research
Product/ system/equipment research and coordination 8
Specifications
Narrative 12
Cost Estimating
Preparation of Total Project Budget 4
Architectural Summary hours= 30
142
0
148
320
rate = $175 $130 $85 $75
subtotal= $5,250 $18,460 $0 $11,100 $34,810
Consultant Expenses
Structural Engineering See summary and Back-up $0
Mechanical/Electrical Engineering See summary and Back-up $0
10% Mark-Up $0
$0
TOTAL SCHMATICDESIGN SERVICES $ 34,810
Refine conceptual plans 20 20 24
Develop and Coordinate Revit Model 34
Preliminary Design Drawings- Site Plan, Floor Plan,
Section, Elevations
30
30
Drawingsand Documentation for SD presentation
AGENDA ITEM #6. c)
BASICSERVICESPRE-PLAN
Renton Fire Station #15
Design Development Basic Services
PHASE/TASK PIC PM A I/D TOTAL
Administration
Consultations, correspondence and general admin. 12 12
Discipline Coordination
Meeting w/Consultants 12 8
Document Checking
QCReview 4
Permitting
Initial Bldg. Code Sheets 6
Coordinate with Consultants on other permitting 2
Meetings and correspondence w/ City of Renton Permitt ing 3
Meetings& Coordination w/City
Progress Meeting (5 mtgs. @3 hrs. + minutes) 16 24
Architectural Design
Review Schematic Documentation & Incorporate Comments 2
Develop/Manage Revit Model 10
Develop Architectural Site Plan 4 12
Develop Floor Plans (2 sheets) 16 24
Develop Roof Plan 8
Develop Elevations (2 sheets) 8 24
Develop Building & Wall Sections (2 Sheets) 12 12
Develop Typical Exterior Details (2 sheets) 16 16
Develop Wall Types 8
Develop Typical Interior Details (2 sheet) 8 24
Develop Stair Plans (1 sheets) 8
Develop Enlarged Plans (1 sheet) 8 8
Develop Reflected Ceiling Plans (2 sheet) 8
Material Research
Product/system/equipment research and coordination 8 6
Initial Materials Boards 6
Specifications
Outline Specifications and cut sheets 8 6
Scheduling
Update Schedule 2
Cost Estimating
Update Estimate of Probable Costs 8
Architectural Summary hours= 16 159 0 204 379
rate = $175 $130 $85 $75
subtotal= $2,800 $20,670 $0 $15,300 $38,770
Consultant Expenses
$0
TOTAL DESIGN DEVELOPMENT SERVICES $ 38,770
Structural Engineering See summary and Back-up $0
Mechanical/Electrical Engineering See summary and Back-up $0
10% Mark-Up $0
AGENDA ITEM #6. c)
BASICSERVICESPRE-PLAN
City of Renton - Fire Station #15
Construction Documents Basic Services
PHASE/TASK PIC PM A I/D TOTAL
Administration
Consultations, correspondence and general admin. 20 8
Discipline Coordination
Meeting w/Consultants 12 12
Document Checking
QCReview 12
Permitting
Meetings and correspondence w/AHJ 8
Coordinate with Consultants on other permitting 8
Architectural Design
Review DD Documentation & Incorporate Comments 6
Develop/Manage Revit Model 24
T0 Index, Code Title Sheets(4 sheets) 6 16
A1 Architectural Site Plan 10 24
A1.1 Site Details 6 24
A2 Floor Plans 20 32
A3 Roof Plan 12
A3.1 Roof Details 8 16
A4 Building Elevations 8 12
A5 Building Sections 8 16
A6 Wall Sections& Exterior Details 20 16
A7 Stair and Enlarged Floor Plans 4 16
A8 Exterior Detailsand Schedules 20 16
A9 Wall, Door, Typesand Interior Schedules 8 16
A10 Interior Elevationsand Details 12 30
A11 Casework Details 4 12
A12Reflected Ceiling Plansand details 2 16
Material Research
Product/system/equipment research and coordination 12 8
Materials Boards 8
Specifications
Bid Specifications 32
Scheduling
Updated Schedule 4
Cost Estimating
Update Estimate of Probable Costs 16
Architectural Summary hours= 12 254 0 334 600
rate = $175 $130 $85 $75
subtotal= $2,100 $33,020 $0 $25,050 $60,170
AGENDA ITEM #6. c)
BASICSERVICESPRE-PLAN
Renton Fire Station #15
Administration
Consultations, correspondence and general admin. 1 1
Bidding Materials
Organizing/Coordination/Handling of Bidding Documents 1 3
Addenda
Develop/Review/Issue 5
Bidding Processes
PreBid Conference 4
Questions and Clarifications 4
Substitution Requests
Consideration and Comparison 10
Bidder Evaluation
Review and Approve Bidder Responsibility Criteria 1
Architectural Summary hours= 1
26
0
3
30
rate = $175 $130 $85 $75
subtotal= $175 $3,380 $0 $225 $3,780
Consultant Expenses
Structural Engineering See summary and Back-up $0
Mechanical/Electrical Engineering See summary and Back-up $0
10% Mark-Up $0
$0
TOTALBIDDINGPHASESERVICES $ 3,780
Bidding Phase Basic Services
PHASE/TASK PIC PM A I/D TOTAL
AGENDA ITEM #6. c)
BASICSERVICESPRE-PLAN
Renton Fire Station #15
Construction Administration Basic Services
PHASE/TASK PIC PM A I/D TOTAL
Administration
Consultations, correspondence and general admin. (8 hrs./mo.) 32 80
Discipline Coordination
Coordination w/Consultants 60 10
Consulting w/Permitting Authority
Services related to applicable codesand responsesto governing
authorities 16 8
Construction Administration
Submittal Review, Shop drawings (80@1hr MP, 1.5hr I/D) 100 180
RFI/SI Clarifications (40at 1hr PM, 2.5 hrs. I/D) 100 250
Change Order Prop./Field Authorization 120 80
Construction ProgressMeetings
Site visitswith reports (52@6hrsPM, 8 hrs. I/D) 312 416
Project Accounting
Review Applicationsfor Payment (12 @1.5hr) 18
Architectural Summary hours= 32
806
0
944
1,782
rate = $175 $130 $85 $75
subtotal= $5,600 $104,780 $0 $70,800 $181,180
Consultant Expenses
Structural Engineering See summary and Back-up $0
Mechanical/Electrical Engineering See summary and Back-up $0
10% Mark-Up $0
$0
TOTAL CONSTRUCTON ADMINISTRATION SERVICES $ 181,180
AGENDA ITEM #6. c)
BASICSERVICESPRE-PLAN
Renton Fire Station #15
Project Closeout Basic Services
PHASE/TASK PIC PM A I/D TOTAL
Project Closeout
Substantial and Final Completion Checklistsand Certifications 1 2 3
Punch listing
Initial Review 10 12
Backcheck 4 6
Second Backcheck 4 6
Closeout Submittal
Review and Approve Closeout Documents 1 4
Architectural Summary
hours=
1
21
0
31
53
rate = $175 $130 $85 $75
subtotal= $175 $2,730 $0 $2,325 $5,230
Consultant Expenses
Structural Engineering See summary and Back-up $0
Mechanical/Electrical Engineering See summary and Back-up $0
10% Mark-Up $0
$0
TOTAL PROJECT CLOSEOUT SERVICES $ 5,230
AGENDA ITEM #6. c)
ADDITIONAL SERVICESPRE-PLAN
Renton Fire Station #15
AS -1 Predesign & Programming Additional Services
PHASE/TASK PIC/D A PM A I/D TOTAL
Administration
Consultations, correspondence and general admin. 4
Site Analysis
Coordinate for geotechnical 4
Assist in SEPA process 8
Programming
Kick-Off meeting (Workshop #1): Define goalsand objectives;
establish requirements. Confirm program spaces and discuss 3 6 basic layout and required adjacencies. Includespreparation,
travel time, and minutes.
Prepare initial program data and plan diagrams 6 4
Prepare Room Data Sheets 1 6
Peer Station Visits (Assume 3 and 3 hrs. each) 9 9
Develop and document conceptual alternatives 6
3-D Model and massing studies 4 32
Workshop #2: Present and review conceptual alternatives. 3 6
Identify preferred option
Develop and document preferred alternate 4 8 32
Coordinate cost and engineering for preferred alternative 6
Prepare project schedule 2
Workshop #3- Cost Review and Adjustment 3 6
Modify preferred alternate based on cost review 8 24
Workshop #4 Final Presentation 3 6
Architectural Summary hours=
43
76
0
94
213
rate = $175 $130 $85 $75
subtotal= $7,525 $9,880 $0 $7,050 $24,455
Consultant Expenses
Cost Estimating (Allowance) $2,000
Structural Engineering No Role $0
Mechanical/Electrical Engineering No Role $0
10% Mark-Up $200
$2,200
TOTAL PREDESIGN-PROGRAMMING SERVICES $ 26,655
AGENDA ITEM #6. c)
ADDITIONAL SERVICES- Use Permit
Renton Fire Station #15
AS -2 Conditional Use Permit Additional Services
PHASE/TASK PIC PM A I/D TOTAL
Administration
Consultations, correspondence and general 4 8
Discipline Coordination
Meeting w/Consultants 8
Coordination with Tower Design 12
Consulting w/Permitting Authority
Pre-Application Meeting 3 4
CUPNarrative 2 8
Supporting Worksheets 2 12
SEPA Checklist 12
Prepare CUPDrawings Submittal 8 16
Environmental Committee Meeting 3 4
Respond to Comments 4
Final Hearing 4
Architectural Summary hours=
14
84
0
16
114
rate = $175 $130 $85 $75
subtotal=
Consultant Expenses
$2,450 $10,920 $0 $1,200 $14,570
Civil Engineering (included in their proposal) $0
Landscape (Included in their proposal) $0
10% Mark-Up $0
$0
TOTAL LAND USEPERMIT $ 14,570
AGENDA ITEM #6. c)
ADDITIONAL SERVICESMETINGSAND PRESENTATIONS
Renton Fire Station #15
AS-3 ADDITIONAL MEETINGSAND PRESENTATION Additional Services
PHASE/TASK PIC PM A I/D TOTAL
Administration
Consultations, correspondence and general admin. 2 4
Meetings& Coordination w/City Project Committee
Presentation to Council (2) 8 8 8
Open-House / Presentation to Kennydale Neighborhood (2) 8 8 8
Architectural Design
Exterior Renderings(2) 8
Interior Renderings(2) 8
Architectural Summary hours= 18
20
0
32
70
rate = $175 $130 $85 $75
subtotal= $3,150 $2,600 $0 $2,400 $8,150
Consultant Expenses
Landscape (included in that proposal) $0
10% Mark-Up $0
$0
TOTAL ADDITIONAL MEETINGSAND PRESENTATIONS $ 8,150
AGENDA ITEM #6. c)
ADDITIONAL SERVICESPRE-PLAN
Renton Fire Station #15
AS -5 Record Drawings Additional Services
PHASE/TASK PIC PM A I/D TOTAL
Administration
Consultations, correspondence and general admin. 6
Preparation opf Record Drawings
Transfer of Contractor Mark-ups to Revit Model 40
Conversition ot AutoCAD and Reproduction 24
Architectural Summary hours= 0 6
0
64
70
rate = $175 $130 $85 $75
subtotal= $0 $780 $0 $4,800 $5,580
Consultant Expenses
Structural Engineering See attached proposal for breakdown $4,000
MEPEngineering See attached proposal for breakdown $1,400
Landscape See attached proposal for breakdown $1,000
10% Mark-Up $640
$7,040 TOTAL RECORD DRAWINGS $ 12,620
AGENDA ITEM #6. c)
December 19, 2016
Schreiber Starling Whitehead Architects
901 Fifth Avenue, Suite 3100
Seattle, WA 98164
Attention: Mary Jo Lux
Subject: Renton Fire Station No. 15
Engineering Services Proposal (Revised)
Thank you for this opportunity to submit our proposal to furnish engineering services for this project.
Project Description
New Fire Station for the City of Renton, per your email (and attachments) of 12-7-16. Project includes
an emergency generator and site radio antenna.
Scope of Services
Design Phase: Our work would consist of providing mechanical and electrical engineering, design,
drawings, technical specifications, and construction cost estimates. Mechanical design includes
heating/ventilation/air conditioning (HVAC) systems, exhaust, plumbing, and fire sprinkler. Electrical
design includes electrical power, interior lighting, exterior (site) lighting, data/phone voltage systems
pathway, electrical infrastructure for fire response notification systems (actual system specified by
Owner or others), electrical generator/UPS system, pathway for the radio antenna systems, and building
fire alarm. Fire sprinkler and fire alarm systems would be covered by specifications and drawing notes
with final design (and shop drawings) by the installing contractor. Our work includes mechanical energy
code forms and electrical (lighting) energy code forms. Our work is limited to systems within the
building footprint (except for electrical service to the building, site lighting, and antenna pathway).
Bid Phase: Our work would consist of a review of substitution requests, and issuing any required
mechanical/electrical addenda items.
Construction Phase: Our work would consist of submittal reviews, responding to mechanical/electrical
RFI’s, two construction phase site visits (each discipline), one punch list review, one punchlist backcheck,
and a review of closeout documents (as-builts, O&M’s, commissioning report).
Proposed Fee
We propose to provide this phase work on a lump sum fee basis as follows:
Design Phase:
HVAC $ 11,500
Plumbing $ 7,000
Fire Sprinkler $ 1,500
1111 Fawcett Avenue, Suite 100 • Tacoma, Washington 98402
T 253.383.3257 • F 253.383.3283 • general@hultzbhu.com
AGENDA ITEM #6. c)
December 19, 2016
Schreiber Starling Whitehead Architects
Renton Fire Station No. 15
Engineering Services Proposal (Revised)
Page 2
Electrical Power Systems $ 13,000
Lighting (Building & Site) $ 6,200
Low Voltage Systems/FA $ 4,300
Mech Code Forms $ 500
Elec Code Forms $ 300
Design Sub-Total $ 44,300
Bid Phase $ 500
Construction Phase $ 8,500
Bid/Construction Sub-Total $ 9,000
Total Services $ 53,300
Reimbursable Costs (to be billed as incurred):
Mileage for Site Visits $ 250
Printing $ 200
Total Reimbursable $ 450
Total Fee $ 53,750
Optional Services:
1. Prepare electronic as-builts from Contractor field record drawings: $ 1,400
2. Commissioning coordination, commissioning coordination, report review: $ 2,800
Our fee would be billed monthly as a percentage complete. Hourly rates for any hourly work: 160 $/hr
Principal; 135 $/hr Senior Engineer; 125 $/hr Project Engineer; 100 $/hr Project Manager; 85 $/hr Design
Technician; 75 $/hr Drafter; 55 $/hr Clerical.
Assumptions/Qualifiers
1. Attendance at the pre-bid meeting or pre-construction meeting is not included.
2. Distribution of review, permit, and bid documents is by others (we will submit our documents
electronically to you).
3. Life cycle cost analysis or other economic evaluations are not included.
4. Evaluation of building envelope components is not included.
5. Participation in Value Engineering (VE) activities or developing specialized documents for that
purpose is not included.
6. Participation in constructability reviews or developing specialized documents for that purpose is
not included.
7. Commissioning documents and commissioning of systems is by others; the optional services noted
are for reviewing the design documents with the commissioning agent (CA), reviewing and
responding to CA issues during commissioning, and a review of the final CA report. We assume CA
work includes all HVAC systems, energy management controls, lighting controls, and
generator/UPS systems.
AGENDA ITEM #6. c)
December 19, 2016
Schreiber Starling Whitehead Architects
Renton Fire Station No. 15
Engineering Services Proposal (Revised)
Page 3
8. Submitting for permits and permit fees is not included (coordination in completing permit forms is
included; responding to permit comments is also included).
9. We assume approximately three design meetings at your office (or the Owner’s), but recognize
there may be more.
10. Seismic design and anchoring of MEP systems is by others.
11. No unusual or detrimental conditions exist at the site or in the vicinity requiring any analysis or
design consideration by us. It is the responsibility of others to determine if such conditions exist
and to notify us; any analysis to determine if such conditions exist and any analysis or design to
accommodate such conditions is an extra service.
12. We assume that you will provide us AutoCAD and Revit compatible backgrounds of the building;
we will utilize Revit, but will use AutoCAD for underground systems and systems that are below a
size requiring space coordination (i.e. homeruns for electrical circuits, panel feeders).
13. “Hard” copies of complete project plans and specifications at each submittal phase will be
furnished us (or if we have to print, the cost will be treated as a reimbursable cost as noted).
Please call if you have any questions. We appreciate this opportunity to work with you.
Sincerely,
Hultz|BHU Engineers Inc.
Rick Hultz, PE
Principal
AGENDA ITEM #6. c)
December 21, 2016
Schreiber Starling Whitehead Architects
901 Fifth Avenue, Suite 3100
Seattle, WA 98164
Attention: Mary Jo Lux
Project: Renton Fire Station 15
N 30th St
Renton, WA 98056
Re: Proposal for Structural Engineering Services
Dear Mary Jo:
We are pleased to propose the following agreement for providing structural engineering services on this
project. This proposal will remain open for acceptance for 30 days from the date above.
DESCRIPTION OF PROJECT
The project consists of a 7,500 square foot fire station with two apparatus bays and 6 bunks. Construction
materials are anticipated to be concrete masonry and light-framed wood or metal stud. One story is
anticipated. Structural design will include site walls retaining up to 8 feet of soil, but will exclude any storm
water retention structures.
SCOPE OF SERVICES
The Structural Engineering Services to be provided are described in the Summary of Services (Exhibit A).
The Terms and Conditions included in Exhibit B are part of this proposal. We request a copy of the Prime
Agreement between the Architect and Owner be provided to us prior to our finalization of this Agreement.
We reserve the rights to modify the scope and compensation herein if provisions in the Prime Agreement
warrant a change. Additional Services included and excluded from this Basic Services proposal are listed in
Exhibit A. We understand that this is not a Fast Track Project and will not entail Multiple Bid Packages.
COMPENSATION
We propose to provide the services noted for a stipulated sum of $39,000 plus reimbursable expenses
and additional services. Reimbursable expenses will have a markup of 10%. Invoices will be submitted
monthly based on percent complete.
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AGENDA ITEM #6. c)
The compensation will be billed monthly based on our percent complete of the following percentages for
each phase:
Schematic Design 10% $3,900
Design Development 20% $7,800
Contract Documents 43% $16,770
Permit/Bid 2% $780
Construction Phase 25% $9,750
Final Completion 0% $0
Total Basic Services 100% $39,000
ADDITIONAL SERVICES
Structural Engineering Services included in basic services are described in the Summary of Services
(Exhibit A). You have requested we separate any additional services beyond those in Exhibit A. At this
time, we propose additional services for CAD production of a structural record set and incorporation of
concrete site retaining wall design documents into our scope. We propose these services for a stipulated
sum of $9,000 in addition to basic services compensation above:
Site Retaining Walls $3,000
Record Set $4,000
Total Additional Services $9,000
We hope that this proposal meets your needs and look forward to developing this project with you.
Sincerely, Agreed to and Accepted by:
Adam Slivers PE, SE (signature) (date)
Associate
Lund Opsahl LLC (printed name/title)
Marjorie Lund PE, SE
Principal
Lund Opsahl LLC
L u n d O p s a h l , L L C D e c e m be r 21 , 2 0 16 P a g e 2
AGENDA ITEM #6. c)
An Agreement between Client and Structural Engineer of Record (SER) for Professional Services
EXHIBIT A — Summary of Services
This is an exhibit attached to and made a part of the Letter of Agreement
PROJECT DESCRIPTION
The project consists of a 7,500 square foot fire station with two apparatus bays and 6 bunks. Construction
materials are anticipated to be concrete masonry and light-framed wood or metal stud. One story is
anticipated.
DESCRIPTION OF SCOPE
Consultant shall provide structural engineering services for the primary structural system. This system
consists of the foundations, structural bearing and shear walls, columns, beams, bracing, slabs, sheathing
and connections between these elements, which acting together, provide a complete, stable structural
framework.
Design of secondary structural elements, non-structural components, and related support and bracing
shall be the responsibility of others unless specifically noted herein or by written addendum to this
agreement. Review of the effect of secondary and non-structural elements on the primary structural
system and design the primary structural system to accept and support such items is included. The
Contract Documents shall provide information regarding the supporting capability and physical
attachment limitations of the primary structural system. Where Exhibit A requires secondary or non-
structural elements to be reviewed by the SER, the SER shall be entitled to rely on the accuracy and
completeness of information furnished by the Client and/or Prime Design Professional.
SPECIAL SERVICES INCLUDED IN BASIC SERVICE COMPENSATION
The following services are included in this agreement due to the special requirements of this project.
These services may or may not normally be included in basic structural services, but are included in the
basic structural engineering services of this project
• Provide structural observation per IBC 1704.5
• Provide to the Architect, structural review and sizing of non-structural elements for inclusion on
architectural documents. Architect shall specifically request structural review where needed. We
have estimated 16 hours for this scope.
SCOPE OF CONSULTANT’S SERVICES BY PHASE
Schematic Design Phase
1. Attend 2 meetings
2. Establish structural design criteria
3. Prepare studies of alternative structural systems for cost estimating purposes
4. Assist in selection of structural system(s) for the project
5. Provide structural criteria for geotechnical consultant
6. Assist in determining need for special studies
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AGENDA ITEM #6. c)
7. Suggest possible changes to affect savings
Design development phase
1. Attend 6 meetings
2. Prepare preliminary structural design calculations for typical elements
3. Prepare preliminary foundation drawings
4. Prepare preliminary framing layout drawings
5. Prepare typical detail sheets
6. Prepare or edit outline specifications for structural items
7. Identify pre-engineered structural elements
8. Review results of special studies
9. Coordinate structural design with special design criteria
10. Submit design development documentation for approval
11. Assist in reviewing preliminary opinion of probable construction cost
Contract documents phase
1. Prepare structural design of primary structural system
2. Designate elements to be designed by specialty engineers and specify structural criteria for specialty
engineers design of pre-engineered structural elements
3. Review effect of secondary or non-structural elements attached to primary structural system
4. Attend bi-weekly meetings
5. Assist in coordination with building officials
6. Finalize structural calculations
7. Finalize structural drawings
8. Prepare or edit specifications for the primary structural system
9. Assist in establishing testing and inspection requirements
10. Perform checking and coordination of the structural documents
11. Participate in coordination of the structural documents with those of other disciplines
12. Assist in determining which, if any, construction procedures shall be submitted for review
13. Assist in filing construction documents for approval by building official
14. Revise construction documents as required by building official (and by peer reviewer)
15. Review and provide material sizes for non-structural elements in architectural documents.
Construction administration phase
1. Bidding and award
i) Provide structural addenda and clarifications
ii) Assist in bid evaluation
2. Pre-construction services
i) Attend 1 meeting
ii) Assist in establishing procedures for testing and inspections
iii) Assist in confirming submittal procedures
iv) Advise client and contractor which structural elements require construction observation by SER
3. Submittal review
i) Review specified submittals for items designed by SER
ii) Review submittals for pre-engineered structural elements
4. Construction observation
i) Make site visits at intervals appropriate to the stage of construction. Three visits are included in
this proposal.
L u n d O p s a h l , L L C D e c e m be r 21 , 2 0 16 P a g e 2
AGENDA ITEM #6. c)
ii) Prepare site visit reports
iii) Provide structural observation per IBC 1704.5
5. Materials testing and inspection
i) Review testing and inspection reports
ii) Initiate appropriate action to those reports (if required)
6. Other services
i) Provide RFI written responses for interpretations of structural construction documents
ii) Assist in reviewing change orders relating to structural work
iii) Assist in determining if non-conforming structural work shall be rejected
iv) Initiate statement of special inspections and schedules of special inspections
ADDITIONAL SERVICES NOT INCLUDED IN THIS PROJECT
The following services are not included in this agreement. When services are requested, an additional fee
will be negotiated.
1. Formal Value Engineering participation and implementation
2. Additive or deductive alternates
3. Fast track structural permit packages
4. Design for loads or provisions for future construction except as noted
5. Design of temporary shoring or permanent shoring that is not part of the building
6. Underpinning of existing foundations
7. Design of supports and seismic restraints for mechanical, electrical, plumbing and other equipment.
8. Investigation of existing conditions and facility for accuracy of drawings or other information
furnished by owner
9. Detailed evaluation of claims or services as a witness in any deposition, hearing, dispute resolution
or legal proceedings
10. Services as a result of defective work or default by any contractor
11. On-site construction representation or site visits beyond the estimate
12. Services resulting from changes in scope or magnitude of the project as described and
agreed to under the Agreement.
13. Design and detailing of roof fall protection anchors.
14. Services resulting from revisions which are inconsistent with approvals or instructions previously given
by the Client.
15. Services resulting from revisions due to the enactment or revision of codes, laws, or regulations
subsequent to the execution of this Agreement.
16. Services due to extended design or construction time schedules.
17. Service in connection with any public hearing, arbitration, or legal proceeding with respect to the
project, including assisting in preparation for litigation or arbitration as witnesses or consultants.
18. Services resulting from damage as the result of fire, man-made disasters, or acts of God.
19. Review and design of alternate or substitute systems.
20. Review of additional shop drawing submittals when occasioned by improper or incomplete
submittals.
21. Attendance at construction progress meetings.
22. Overtime work required by the Client.
23. Services rendered for special foundations when the discovery of unexpected soil conditions is made
after execution of this Agreement. Examples include, but are not limited to: deep foundations, mat
foundations, structural grade slabs, and grade beams.
L u n d O p s a h l , L L C D e c e m be r 21 , 2 0 16 P a g e 3
AGENDA ITEM #6. c)
ADDITIONAL PROVISIONS
If Basic Services covered by this Agreement have not been completed within 24 months of the date hereof,
through no fault of the Structural Engineer of Record (SER), the amounts of compensation set forth in this
Agreement shall be equitably adjusted.
The Letter of Agreement, and Exhibits A & B hereto, constitute the entire Agreement between the parties.
The provisions pertaining to the Prime Agreement are not in effect until the Consultant has received the
Prime Agreement and has indicated here that we agree to its terms. Direction by Client to Lund Opsahl
LLC to start work on this project will be interpreted as acceptance of this Agreement.
L u n d O p s a h l , L L C D e c e m be r 21 , 2 0 16 P a g e 4
AGENDA ITEM #6. c)
EXHIBIT B — Statement of Terms and Conditions
This is an exhibit attached to and made a part of the Letter of Agreement
This Agreement does not bind Lund Opsahl LLC to any other agreement of the Client’s unless noted herein. Direction
by Client to Lund Opsahl LLC to start work on this project will be interpreted as acceptance of this Agreement.
Billings/Payments
Invoices will be submitted monthly for services and reimbursable expenses. Payment is due upon Client’s receipt of
each invoice. Payment is overdue if not received within 60 days after Client’s receipt of an invoice. In the event a
payment is overdue, Lund Opsahl LLC may, without waiving any claim or right against Client and without liability
whatsoever to the Client, suspend or terminate performance of the services. A service charge will be charged at one
percent per month on the unpaid balance. Retainers shall be credited on the final invoice.
Access to Site
Unless otherwise stated, Lund Opsahl LLC will have access to the project site for activities necessary for the
performance of the services. Lund Opsahl LLC will take reasonable care to minimize damage due to these activities
but has not included in the fee the cost of restoration of any resulting damage.
Hidden Conditions and Hazardous Materials
If Lund Opsahl LLC believes that a structurally deficient condition may exist at the project site, Lund Opsahl LLC shall
notify Client in which case Client shall authorize and pay for all costs associated with the investigation of such
condition and, if necessary, all costs necessary to correct said condition. If (1) Client fails to authorize such
investigation or correction after due notification, or (2) Lund Opsahl LLC was not aware such a condition existed,
Client is responsible for all risks associated with this condition, and Lund Opsahl LLC shall have no responsibility for
the existing condition or any resulting damages to persons or property. Lund Opsahl LLC shall have no responsibility
for the discovery, presence, handling, removal, disposal or exposure of persons to hazardous materials of any form.
Risk Allocation
In recognition of the relative risks, rewards and benefits of the Project to both Client and Lund Opsahl LLC, Client
agrees to limit the aggregate amount of any damages and/or costs, including attorney fees and expert witness fees
that Client may recover against Lund Opsahl LLC (together with its principals and employees) to $1,000,000.00. This
contract will not include an obligation to indemnify the client or the structural engineer such as a clause including but
not limited to a duty to defend. The types of claims to which this limitation applies include, without limitation, claims
based on negligence, professional malpractice, errors or omissions, strict liability, breach of contract, breach of
expressed or implied warranty, indemnity and contribution.
Termination of Services
This Agreement may be terminated upon 10 days written notice by either party should the other fail to perform its
obligations hereunder. In the event of termination, Client shall pay Lund Opsahl LLC for all services rendered to the
date of termination, all reimbursable expenses, and reasonable termination expenses.
Ownership of Documents
All documents produced by Lund Opsahl LLC under this Agreement are instruments of Lund Opsahl LLC services, shall
remain the property of Lund Opsahl LLC, are intended for the use only for the project that is subject to this
Agreement and may not be used by Client for any other endeavor without the written consent of Lund Opsahl LLC.
Dispute Resolution
Client and Lund Opsahl LLC agree to negotiate any claim(s) or dispute(s) arising out of or related to this Agreement
between them in good faith prior to commencing any formal dispute resolution procedures. If a claim or dispute
between Client and Lund Opsahl LLC cannot be settled within 30 days by good faith negotiations, Client and Lund
Opsahl LLC agree to submit it to mediation in accordance with the Construction Industry Rules of the American
Arbitration Association.
Reimbursable Expenses
Reimbursable Expenses shall be billed at a multiple of 1.1 times the cost incurred. Expenses include those incurred
directly in connection with the project such as, but not limited to, transportation, meals or lodging for travel, the cost
of reproductions beyond those normally required for internal coordination purposes, deliveries, and courier services.
The cost of outside professional services when agreed upon by the Client will also be billed with a 1.1 multiplier.
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AGENDA ITEM #6. c)
December 16, 2016
Mary Jo Lux
Schreiber Starling Whitehead Architects
901 Fifth Ave, Suite 3100
Seattle, WA 98164
Dear Mary Jo:
The Robinson Company is pleased to present a proposal to provide cost estimating services for
The Renton Fire Station 15. We understand the project involves a roughly 7,500 sf building
with associated site development and will be using a Design/Bid/Build delivery method.
Our proposal includes estimating the architectural, structural and general conditions. All other
portions of the costs will be provided to us to incorporate into the full construction cost
estimate.
Following is our fee for this work:
Schematic Design Phase: $3,500
Design Development Phase: $3,500
Construction Document Phase: $4,500
We will need one half sized copy of paper plans along with PDF versions of the plans and
specifications.
When developing your schedule, please allow one week for us to do our estimate, not
including the design team review and any adjustments.
Mary Jo, thank you for including us on your team. If there are any questions, please give me a
call.
Sincerely,
Dan Cassady
Dan Cassady
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AGENDA ITEM #6. c)
AGENDA ITEM #6. c)
“Draft” Proposal for Civil Engineering Services
Date: December 15, 2016
To: Schreiber Starling Whitehead Architects
901 Fifth Avenue, #3100
Seattle, WA 98164
Attn: Keith Schreiber, AIA, LEED AP | Mary Jo Lux, AIA
From: Laurie Pfarr, PE
Project: City of Renton – New Fire Station 15
LPD Number: 222-16-05
1932 First Avenue, Suite 201
Seattle, WA 98101
P. 206.725.1211
F. 206.973.5344
lpdengineering.com
Thank you for the opportunity to provide this proposal. We look forward to working with you. This proposal is to confirm
our understanding of the scope of services and compensation for this project.
Description of Project
This project is for the design and construction of a new 2 to 3 bay, 7,500 square foot fire station in the City of Renton.
The project site is located in the Kennydale neighborhood on a vacant, city-owned parcel (parcel # 3342103245) at
1404 North 30th Street in Renton, WA. The site is just west of I-405 and is bounded on the north by a single-family
residential neighborhood, on the west by both residential and commercial properties (with Park Ave N. beyond), on
the south by N 30th Street, and on the east by an apartment building and commercial structure (gas station). The site is
approximately 47,532 square feet (1.09 acres).
Topographically, the site is relatively flat, sloping downward from the highest elevation point in the northeast portion
of the site area to the lowest point at the southwest site boundary. The site is located within a Wellhead Protection
Area Zone and a regulated slope (>15% and ≤ 25%) is located on the site’s eastern edge. There do not appear to be
any other critical areas on the site. The site is located in the East Lake Washington drainage basin.
The site area is located within the 320 water system pressure zone, which serves Kennydale, north Renton, and
sections of downtown. A separate project for the construction of a new water storage reservoir serving the 320
pressure zone is also planned for this site. This project will be on a similar timeline for design and construction as the
fire station project. The above-ground, 1.5 million gallon, 120-foot tall water storage reservoir will be located just
south of the new fire station on the same parcel. Due to the construction of both projects occurring on this shared site,
coordination for construction site access, utilities, grading, and permitting is anticipated.
Civil site work for this project will include temporary erosion and sedimentation control, grading and drainage design,
sewer and water/fire service connections for the new building, and paving/driveway design. In response to the City’s
vision of limiting the environmental impact and carbon footprint of the new building, LPD’s scope of work may also
include providing evaluation and support for the integration of sustainable design strategies into civil design
approaches and methods. Although not anticipated to seek LEED certification, low impact development strategies
will be pursued as part of the design.
AGENDA ITEM #6. c)
December 15, 2016
Proposal for Civil Engineering Services
City of Renton New Fire Station #15
Page 2
Scope of Services
This proposal is for civil engineering design services from Schematic Design through construction closeout. Our
scope of services is detailed as follows:
Pre-Design
Provide assistance during planning and pre-design. Scope is anticipated to includes assistance with site layout,
preliminary grading, turning movements, and project schedule coordination with Reservoir Team. Includes 1 meeting
with Design Team.
Schematic Design
LPD to provide the civil documents listed below. LPD will respond to Renton Regional Fire Authority and Architect
comments at the next project milestone. Schematic design submittal will be at 100% SD. All drawings will be on a
title block provided by Schreiber Starling Whitehead prior to the first submittal. Submittals are expected to include:
• TESC & Site Demolition Plan (2 sheets – phased for Coordination with Reservoir)
• Grading & Drainage Plan (1 sheet)
• Utilities & Paving Plan (1 sheet)
• Civil Design Narrative
• Civil Estimate of Probable Cost
1. Set up project drawings using survey as base map.
2. Visit site to review existing conditions and confirm preliminary design assumptions.
3. Review geotechnical investigation with civil recommendations provided by Owner.
4. Coordinate w/Owner and Architect. Attend 2 coordination meetings with the Design Team during SD phase.
5. Coordinate with w/Owner, Architect and Reservoir Team. Assumes 1 meeting. It is assumed that the
construction timing for both projects will be worked out in this phase to facilitate coordination of construction and
utilities.
6. Coordinate with City of Renton regarding specific requirements, existing utilities, and availability of services.
Also review drainage and frontage requirements. On-going coordination with the City throughout the design and
permit process is included.
7. Review preliminary design documents and provide comments to design team. Then establish design criteria per
discussions with the design team and the City.
8. Review and coordinate building finished floor elevations (FFE) relative to proposed site grading. FFEs provided
by architect.
9. Evaluate proposed site disturbance and new/replaced impervious area based on Architect’s drawings to confirm
applicable stormwater mitigation requirements. The City of Renton will have recently adopted the 2016
KCSWDM with City of Renton interpretations. LPD will coordinate with the City Renton to understand the
interpretations of maximum extent feasible. Coordinate with Landscape Architect and Architect with location of
Onsite Stormwater Management (OSM) facilities.
10. Design on-site civil systems including temporary erosion and sedimentation control, site demolition, building
foundation drainage, grading, stormwater management system including OSM infrastructure, detention, and water
quality treatment, sanitary side sewer connections, water and fire service, and paving. It is assumed that the
building will have a mechanical space and that the DCVA for fire system will be located in the building in that
space.
AGENDA ITEM #6. c)
December 15, 2016
Proposal for Civil Engineering Services
City of Renton New Fire Station #15
Page 3
11. Provide ongoing coordination with design team regarding the Onsite Stormwater Management Infrastructure
requirements.
12. Coordinate with Earthwork Services for preliminary estimate of earthwork quantities (includes 1 round of
earthwork coordination and calculations for SD).
13. Provide civil engineering support for SEPA as necessary.
14. Provide estimate of probable cost for civil design elements.
15. Review and coordinate civil design and documents with the design team documents. Coordination assumes that
the entire hard copy and PDF set of documents will be provided to LPD by Architect or Owner at each milestone
phase for coordination.
Design Development
LPD to provide the civil documents listed below. LPD will respond to Renton Regional Fire Authority and Architect
comments at the next project milestone. Design development submittal will be at 100% DD (Conditional Use
Submittal). This submittal is expected to include:
• TESC & Site Demolition Plan (2 sheets – phased for Coordination with Reservoir)
• Grading & Drainage Plan (1 sheet)
• Utilities & Paving Plan (1 sheet)
• Site Notes and Details (2 sheets)
• Civil draft specifications
• DD Civil Estimate of Probable Cost
1. Coordinate w/ Owner and Architect as required. Attend 1 design coordination meeting during DD phase.
2. Continue coordination with City of Renton and WSDOT on design and permitting requirements.
3. Update proposed site disturbance and new/replaced impervious area to confirm applicable stormwater mitigation
requirements.
4. Coordinate with geotechnical engineer.
5. Further develop design of on-site civil systems including temporary erosion and sedimentation control, site
demolition, building foundation drainage, grading, stormwater management system including Onsite Stormwater
Management Infrastructure, detention, or water quality treatment, sanitary side sewer connections, water and fire
service (including profile for fire service), and paving.
6. Provide ongoing coordination with design team with regard to the Onsite Stormwater Management Infrastructure
requirements and project costs to determine the best approach.
7. Prepare preliminary specifications with 100% DD submittal.
8. Coordinate with Earthwork Services for 100% DD estimate of earthwork quantities (includes 1 round of
earthwork coordination and calculations for DD).
9. Review cost estimate for civil design elements and provide feedback to Architect.
10. Review and coordinate civil design and documents with the design team documents.
AGENDA ITEM #6. c)
December 15, 2016
Proposal for Civil Engineering Services
City of Renton New Fire Station #15
Page 4
Construction Documents
LPD to provide the civil documents listed below; submittals to City by others. Construction documents submittals will
include 90% CD (permit submittal), and 100% CD (bid set/permit resubmittal). LPD will respond to City comments
(response to 1 round of comments is included in this proposal). Submittals are expected to include:
• TESC & Site Demolition Plan (2 sheet/phasing plan)
• TESC Details
• Grading, Drainage Plan (1 sheet)
• Drainage Details and Notes(1 sheet)
• Utility and Paving Plan
• Utility and Paving Details and Notes (1 sheet)
• Drainage Report (TIR) as required for submittal to the City of Renton with the Building Permit
• Specifications (100% CD)
• CD Estimate of probable cost for Civil
1. Coordinate w/ Owner and Architect as required. Attend 2 design team coordination meetings during CD phase.
2. Coordinate with w/Owner, Architect and Reservoir Team. Assumes 1 meeting. It is assumed that the final
coordination of construction and utilities installation will be worked out early in this phase.
3. Continue coordination with City of Renton design and permitting requirements.
4. Update proposed site disturbance and new/replaced impervious area based on Architect’s drawings to confirm
applicable stormwater mitigation requirements
5. Provide final coordination with design team for the OSM Infrastructure.
6. Further develop design of on-site civil systems including temporary erosion and sedimentation control, site
demolition, building foundation drainage, grading, stormwater management system including OSM Infrastructure,
detention, and water quality treatment, sanitary side sewer connections, water and fire service, and paving.
7. Prepare drainage report (TIR) per City of Renton standards,
8. Prepare documentation for the NPDES permit including Stormwater Pollution Prevention Plan (SWPPP), SWPPP
Narrative, and Notice of Intent (NOI).
9. Prepare Bid Specifications for 100% CD/Bid.
10. Coordinate with Earthwork Services for estimate of earthwork quantities at permit and 90% CD (includes 1
round of earthwork coordination and calculations for CD).
11. Prepare estimate of probable cost for civil design elements (90% CD).
12. Review and coordinate civil design and documents with the design team documents. Coordination assumes that
the entire set of hard copy documents (half size) will be provided to LPD by Architect or Owner at each
milestone.
13. Respond to City of Renton permit review comments, with updates to the drawings and/or drainage report as
required. Includes written responses to all permit review comments.
AGENDA ITEM #6. c)
December 15, 2016
Proposal for Civil Engineering Services
City of Renton New Fire Station #15
Page 5
Bid Phase
1. Attend one pre-bid meeting
2. Respond to bidder questions.
3. Provide responses to questions/clarifications for inclusion in addenda prepared by others.
4. Provide conformed set of documents.
Construction Phase
1. Attend pre-construction meeting.
2. Review product submittals for specified items. For any submitted items that are not per the specifications, we
assume that the contractor will provide a substitution request documenting how the proposed product is equivalent
to the specified product (assumes submittal package will be well organized and concise).
3. Attend 8 meetings on site during construction and provide written field report.
4. Respond to up to RFIs (assumes no more than 6 RFIs).
Project Closeout
1. Prepare punch list for civil scope items. Back-check punch list on site after notification that the contractor has
addressed the punch list items.
2. Review contractor’s as-built drawings for civil elements and incorporate the as-built mark-ups into the record
drawing set.
3. Prepare information to be included in operations and maintenance manuals as necessary.
4. Preparation of Record Drawings
Proposed Fee
Our fee for services is based upon the scope outlined above and the information we have at this time. We propose to
provide civil engineering consulting services through construction on a lump sum basis as indicated in the table
below. All fees will be billed based on the percentage complete. Expenses are included the below fee.
Services
Fees
Pre-Design $2,500
Schematic Design Phase $15,000
Design Development Phase $11,000
Construction Documents Phase $24,500
Bidding Phase $1,800
Construction Phase $13,000
Close-out Phase $4,000
Total Compensation $71,800
AGENDA ITEM #6. c)
December 15, 2016
Proposal for Civil Engineering Services
City of Renton New Fire Station #15
Page 6
Assumptions
• Survey in AutoCAD format including point file will be provided by others. A PDF of the final signed survey will
also be provided. Survey will be used as base map for civil drawings. Survey shall include topographic.
information, above and below grade utilities including but not limited to water, sewer, storm, power, gas, cable,
telephone etc. Inverts, size and direction of flow shall be included for storm and sewer. Size of lines will be
provided for water. If additional survey is required, or if the survey does not provide adequate information,
coordination with the surveyor for the supplementary or updated information will be an additional service.
• Assumes geotechnical report with civil engineering recommendations will be provided to LPD by others. If
additional geotechnical testing is required, coordination with the Geotechnical Engineer for the supplementary or
updated information will be an additional service.
• LPD will coordinate with permitting agencies, actual submittal by others.
• It is assumed the site plan will not undergo any changes after Schematic Design that will significantly change the
civil site design requirements for the project.
• Public (off-site) utility extensions are not required.
• Design and detailing of cast in place retaining walls or shoring walls will by structural engineer. Earth walls or
block wall over 4 feet will be designed by geotechnical engineer and incorporated into design documents by LPD.
LPD will coordinate wall heights and drainage with structural and geotechnical.
• Mechanical engineer will provide design and sizing grease interceptor and will include the design in the
mechanical drawings and specifications. LPD will coordinate location and connections with mechanical.
• LPD will coordinate with permitting agencies, actual permit submittal by others.
• LPD will contract with Earthwork Services for earthwork quantities. Three iterations of earthwork calculations
are included in our fee.
• Payment for services on a regular monthly schedule, as billed.
• It is assumed the site plan will not undergo any changes that will significantly impact the civil site elements of
this project after Schematic Design. Permit documents will not be prepared until receipt of preliminary feedback
by client and pre-application comments.
• Building layout and location on site will be by Architect.
Exclusions
• Attendance at meetings on a regular basis beyond the meetings noted in the proposal.
• Site visits above the amount noted.
• Attendance or presentation at community meetings, hearings, and workshops.
• Public (off-site) utility extensions.
• Drainage adjustment or variance. Can be added as an additional service if required.
• New fire hydrants or relocation of hydrants in the public right of way.
• Structural engineering.
• Traffic and sight distance calculations or studies.
• Construction Traffic Control Plan.
• Environmental Studies. LPD will provide support for SEPA related to civil engineering elements.
• Electrical (including site and street lighting), mechanical, and franchise utility design. LPD will coordinate civil
design with other engineering design disciplines.
• Bid Coordination or management.
• Reproduction for submittals.
• LEED® strategies or certification.
• Warranty services.
AGENDA ITEM #6. c)
December 15, 2016
Proposal for Civil Engineering Services
City of Renton New Fire Station #15
Page 7
Thank you again for inviting this proposal. Please notify us if you have any concerns or disagree with any of the scope,
terms, or conditions. This proposal constitutes the entire agreement between the client and LPD Engineering and
supersedes any prior understanding or representation of any kind preceding the date of this proposal. We request that you
sign and return a copy of this document to confirm you have read and agree with this document and with the enclosed
Schedule of Conditions dated June 1, 2016. We are looking forward to working with you.
Sincerely,
LPD Engineering PLLC
Laurie J. Pfarr, P.E. Schreiber Starling Whitehead Date
Principal
Please complete the following information for billing purposes:
Billing Company/Contact Name:
Billing Address:
Billing Email:
Attachments: Schedule of Conditions – January 1, 2016
cc: File
AGENDA ITEM #6. c)
EXHIBIT A
Scope of Work Principal PM / LA Design Comp./ Tech Contracts
Administration Admin. TASK
SUBTOTAL $ 177.00 $ 155.00 $ 132.00 $ 112.00 $ 105.00 $ 80.00
TASK 1. Preliminary Design (no HBB work anticipated) $0.00
TASK 2. Schematic Design 2 12 0 20 0 2 $4,614.00
2.1 Site visit and review background/code information 4 6 2.2 Schematic Landscape Plan 6 10 2
- general planting limits - preliminary tree protection - preliminary plant palette 2.3 Schematic cost estimate 1 4 2.4 Quality control review (1) 2 2.5 Basis of Design narrative 1
Subtotal
State Fee
Schedule
1 of 2 Z:\2017 Projects\2017 Renton FS#15\17001 AGR\17001 AGR CONSULTANTS\Fire Station 15_HBB v2.xlsx
Project: Fire Station #15
Client: City of Renton
Firm: Hough Beck & Baird Inc. (HBB)
Date: 1/5/2017
TASK 3. Design Development (Land Use Permit) 8 27 0 44 0 4 $10,849.00
3.1 Respond to Schematic Design comments 2 3.2 Planting Plan, Schedule and Details 4 8 24 2
- plant location, species and size - tree preservation fencing (location and type) - site furnishings (location and type) - soil preparation - planting and tree preservation details 3.3 Irrigation Plan and Schedule 2 8 - point of connection and controller location - irrigation schedule 3.4 Cost Estimate 2 12 3.5 Draft Specifications 8 2
3.7 Interdisciplinary review (1) 4 3.8 Quality control review (1) 4 3.9 Update Basis of Design narrative 1
AGENDA ITEM #6. c)
EXHIBIT A
$25,662.00
TASK 6. Bidding 0 6 0 4 0 0 $1,378.00
6.1 Respond to Contractor questions 4 6.2 Conformed set 2 4
TASK 7. Construction Observation 7 49 0 11 0 2 $10,226.00
7.1 Field reviews during construction (4) 4 16 4 2 7.2 Submittals, substitutions, shop drawing review 12 7.3 Requests for Information (RFI) 8 7.4 Punch List and Final Review 2 8 2 7.5 Record Drawings (from Contractor as-builts) 1 4 7.6 Plant Establishment Review (1) 1 4 1 TASK 8. Additional Services (for reference only; no tincluded at this time) $0.00
8.1 Color-rendered site plan 1 8 8.2 Plant materials / Site Furnishings board 1 4 8.3 Public art / water tower coordination 12 8.4 Additional field reviews during construction 1 4 1
Total Hours 27 117 0 121 0 10 Total Cost $4,779.00 $18,135.00 $0.00 $13,552.00 $0.00 $800.00 $37,266.00
HBB Reimbursable Expenses $
Estimated Arboricultural Services Expenses $
450.00
4,000.00
check $41,716.00
ASSUMPTIONS:
1. Green roof is not anticipated.
2. LEED documentation and Value Engineering is not needed.
3. Design or mitigation of environmentally sensitive areas is not included.
4. HBB will not need to attend any public meetings or presentations.
5. Artist and water tower coordination is included, but all construction documents needed to support proposed art will be provided by others.
6. Plans will be prepared in AutoCAD format. Specifications will be CSI Master Spec format. Presentation drawings will be in PDF format.
7. The project will be developed as a single bid package. Bid alternates, bid additives or subsequent repackaging of the project into separate phases is not included.
8. Civil will provide water service and existing PSI at the point-of-connection. Electrical will provide electrical service to the controller and all wiring/details through
the building to within 5' of the exterior of the structure.
9. Civil will provide any sightlines and height requirements within site lines.
10. Civil will provide any soil preparation needed within stormwater facilities.
11. Arboricultural services include an update to the Level 2 Basic Tree Assessment report prepared by Urban Forestry Services to reflect the final site design
and services during construction to monitor the trees within the project limits currently identified in the report (dated November 2, 2016).
12. Design of the water tower and any associated landscape buffers, screening, parking and other support facilities are not included.
13. Architect will provide layout and design of all pedestrian paving areas. HBB will provide site furnishing locations and type on planting plans to generally include
bench and/or picnic tables.
2 of 2 Z:\2017 Projects\2017 Renton FS#15\17001 AGR\17001 AGR CONSULTANTS\Fire Station 15_HBB v2.xlsx
TOTAL COST OF SERVICES $ 41,716.00
Scope of Work Principal PM / LA Design Comp./ Tech Contracts
Administration Admin. TASK
SUBTOTAL $ 177.00 $ 155.00 $ 132.00 $ 112.00 $ 105.00 $ 80.00
TASK 4. Construction Documents (Building Permit) 10 23 0 42 0 2 $10,199.00 4.1 Respond to Design Development comments 2 4.2 Final Planting Plan, Schedule and Details 2 4 12 1
4.3 Final Irrigation Plan, Schedule and Details 2 6 24 1
- head location and size - sleeve location and size - pipe size, location, valves and GPM - water budget calculations 4.4 Final Cost Estimate 2 6 4.5 Final Specifications 4 4.7 Interdisciplinary review (1) 4 4.8 Quality control review (1) 6 4.9 Update Basis of Design narrative 1
AGENDA ITEM #6. c)
Geotechnical & Pavement Engineering Hydrogeology Geoenvironmental Inspection &Testing
January 3, 2017
HWA Proposal Number 2016-P136-21
Schreiber Starling Whitehead Architects
901 Fifth Avenue No. 3100
Seattle, WA 98164
Attention: Mary Jo Lux
Subject: GEOTECHNICAL ENGINEERING SERVICES
Kennydale Fire Station
Renton, Washington
Dear Mary Jo,
In accordance with your request, HWA GeoSciences Inc. (HWA) is pleased to present this
scope of work and cost estimate to provide geotechnical engineering services for design and
construction of the Kennydale Fire Station in Renton, Washington.
PROJECT BACKGROUND
We understand that the City of Renton proposes to construct a new reservoir and fire station
at 1404 N 30th Street in the Kennydale neighborhood of Renton, Washington. The site is
currently unimproved and slopes gently upwards from the southwest to northeast, varying in
elevation from approximately 208 feet to 226 feet. The project includes the design and
construction of a new fire station to support emergency response operations and periodic
training. The addition of a new fire station will provide improved response times for fire and
emergency services in the Kennydale neighborhood and the RRFA service area, relieving
some of the current load placed on Fire Stations 11, 12 and 16.
The preliminary conceptual drawings indicate the proposed fire station will be located on the
southern portion of the city-owned parcel, approximately 85 feet south of the proposed
reservoir property line. We anticipate the fire station will be a single-story, at-grade structure
with emergency vehicle equipment bays. We anticipate the proposed fire station will be
supported on shallow foundations.
Design of the new fire station and associated improvements will require evaluation of the
existing soil conditions and anticipated soil-structure interaction. HWA proposes the
following scope of services for this project.
We understand the City also wishes to evaluate the infiltration potential of the
native soils to determine potential stormwater treatment options. Additional site
21312 30th Drive SE
Suite 110
Bothell, WA 98021 -7010
Tel: 42.774.0106
Fax: 425.774.2714
www.hwageo.com
AGENDA ITEM #6. c)
January 3, 2017
HWA Proposal No. 2016-P136-21
improvements are expected to include one retaining wall structure located in close proximity
to the proposed tank. HWA should be notified once final locations of the fire station,
infiltration facility, and retaining wall are selected.
GEOTECHNICAL ENGINEERING SERVICES
HWA will provide geotechnical engineering services in support of design of the
proposed fire station. These services will consist of the following subtasks.
• Review Available geotechnical information from the project site: HWA will search
for available geotechnical data for the project site. This search will include a review
of geologic maps, online geotechnical databases and the HWA project library.
• Coordinate Field Work: HWA will coordinate with the City and the design team to
determine appropriate field explorations locations. We will subsequently generate an
exploration plan to assist with the permitting process. HWA will obtain a private
utility location service to locate potential underground utilities in the vicinity of the
proposed exploration locations.
• Conduct Field Explorations: HWA proposes to drill three (3) geotechnical borings in
support of design and construction of the new fire station. Two of these borings will
be located within the proposed fire station footprint and one will be located within the
stormwater facility. Each boring will extend to a depth of 25 to 30 feet. No ground
water monitoring wells will be installed in these borings.
• Generate Boring Logs and Assign Laboratory Testing: Soil samples retrieved from
the borings will be sealed in plastic bags and taken to our Bothell, Washington
laboratory for further examination and testing. Selected soil samples will be tested to
determine their engineering properties. These tests will include natural moisture
content and grain size analyses. Soil information will be presented in summary boring
logs that will be generated upon completion of our exploration program.
• Engineering Analysis: HWA will perform geotechnical engineering analyses to
develop recommendations for design of the proposed new fire station.
Geotechnical recommendations will be developed for the fire station foundations;
seismic parameters for code-based design in accordance with IBC and ASCE 7-10;
and site earthwork, including an evaluation of the suitability of existing soils for
re-use as structural.
• Storm Water Infiltration: HWA will perform a preliminary engineering analyses
to evaluate infiltration capacity of the existing soils using the Grain Size Analysis
Method described in the Stormwater Management Manual for Western
Kennydale Fire Station Scope - Rev 1 2 HWA GeoSciences Inc.
AGENDA ITEM #6. c)
January 3, 2017
HWA Proposal No. 2016-P136-21
Washington. If the preliminary analysis shows that the encountered soils are
conducive to onsite infiltration, a Pilot Infiltration Test (PIT) should be performed
to provide recommendations for infiltration design, per King County Surface
Water Design Manual, 2016. Please refer to the Optional Services section of this
scope document if additional in-situ infiltration testing and analysis (i.e. Pilot
Infiltration Testing) is required.
• Reporting: Our findings and recommendations will be presented in a draft
geotechnical report. Upon receiving review comments, HWA will finalize and
stamp the report.
• Geotechnical Construction Services:
Review Contractor Requests for Information (RFIs): HWA will review
Contractor RFIs regarding geotechnical items such as temporary shoring
and MSE wall design submittals. We estimate review of 2
RFIs/submittals.
Foundation Subgrade Inspection – HWA will visit the site as requested
during construction to verify the subgrade has adequate bearing capacity
and will prepare a field report for each visit.
On-call Consultation During Construction – HWA will provide on-call
consulting during construction as requested to provide geotechnical
evaluation of construction methods and subsurface conditions encountered
and will prepare a field report for each visit.
• Project Management: HWA will prepare monthly invoices, and progress reports,
if required, and correspond with the SSW design team on a regular basis.
ASSUMPTIONS/CONDITIONS
The following assumptions were made as part of the development of the proposal for this
work:
Site access will be provided to HWA and their subcontractors.
Any required permits will be provided at no cost to HWA.
Our scope does not include identification nor evaluation of contaminants that may be
present in the soil or ground water.
Our scope does not include Pilot Infiltration Testing. This testing may be performed
as part of an Optional Services Task, described below.
COST ESTIMATE
We estimate that the scope of services described herein to perform geotechnical engineering
services will require a budget of $22,024. A breakdown of these costs is presented on the
Kennydale Fire Station Scope - Rev 1 3 HWA GeoSciences Inc.
AGENDA ITEM #6. c)
January 3, 2017
HWA Proposal No. 2016-P136-21
attached project cost estimate spreadsheet. We will not exceed the above cost estimate
without your prior authorization. However, if issues are encountered which would require a
level of effort beyond the scope of our study, we will contact you immediately to discuss
necessary modifications to our scope of services and/or budget before proceeding with any
additional work.
OPTIONAL PILOT INFILTRATION TESTING (PIT) SERVICES
In the event that near surface soils and groundwater conditions that are conducive to onsite
infiltration are encountered in the geotechnical borings, one Modified PIT test should be
performed to determine a design infiltration rate, per King County Surface Water Design
Manual, 2016. We propose the following scope of services for the Optional PIT Service.
• Coordinate Field Work: HWA will coordinate with the City and the design team to
determine the appropriate testing location. We will subsequently generate an
exploration plan to assist with the permitting process and detail the logistics necessary
to perform the testing. HWA will obtain a private utility location service to locate
potential underground utilities in the vicinity of the proposed PIT location. All fire
hydrants in close proximity to the site appear to be located on the opposite side of N
30th Street; so we anticipate renting a water truck to perform this work. HWA will
coordinate field logistics including equipment rental, coordinating with
subcontractors, and obtaining a Water Department permit.
• Perform PIT Testing: HWA will perform one Modified PIT test in support of this
project.
• Update Final Report: We will update the geotechnical report to include the design
infiltration data determined from the PIT testing program.
• Project Management: HWA will prepare monthly invoices, and progress reports,
if required, and correspond with the SSW design team on a regular basis.
ASSUMPTIONS/CONDITIONS FOR OPTIONAL PIT TESTING SERVICES
The following assumptions were made as part of the development of the proposal for this
Optional PIT testing services:
• Site access will be provided to HWA and their subcontractors.
• Any required permits will be provided at no cost to HWA.
• Our scope does not include identification nor evaluation of contaminants that may be
present in the soil or ground water.
COST ESTIMATE FOR OPTIONAL SERVICES
Kennydale Fire Station Scope - Rev 1 4 HWA GeoSciences Inc.
AGENDA ITEM #6. c)
January 3, 2017
HWA Proposal No. 2016-P136-21
We estimate that the scope of services described herein to perform optional PIT testing
services will require a budget of $14,172. A breakdown of these costs is presented on the
attached project cost estimate spreadsheet. We will not exceed the above cost estimate
without your prior authorization. However, if issues are encountered which would require a
level of effort beyond the scope of our study, we will contact you immediately to discuss any
necessary modifications to our scope of services and/or budget
Thank you again for the opportunity to provide this proposal. Should you have any questions
regarding this proposal, or require additional services, please contact us at your convenience.
Sincerely,
HWA GEOSCIENCES INC.
Sandy Brodahl, P.E.
Geotechnical Engineer, Principal
Enclosure: Project Cost Estimate
General Conditions
Kennydale Fire Station Scope - Rev 1 5 HWA GeoSciences Inc.
AGENDA ITEM #6. c)
Project Cost Estimate HWA Ref: 2016-P136-21
Kennydale Fire Station Date: 12-Dec-16
Renton, WA Revised Date 3-Jan-16
Prepared By: SRB
Proposed Scope of work:
Please refer to the accompanying scope of work.
WORK TASK
DESCRIPTION
PERSONNEL & 2017 HOURLY BILLING RATES
TOTAL
AMOUNT
Principal IX Geologist VII Geo Eng. VI Geo Eng. III Geo Eng. I CAD Admin. TOTAL
HOURS $82.93 $60.10 $55.00 $40.00 $32.69 $23.00 $21.82
Geotechnical Engineering Design: Totals: 5 1 7 38 23 2 2 Review Existing Information, Plan and Coordinate Field Investigation 1 2 3 $105
Generate Exploration Plan 1 3 4 $138
Conduct Utility Locates 4 4 $131
Subsurface Exploration (assume 3 borings) 10 10 $327
Prepare Field Logs, Assign and Review Lab Tests 2 4 6 $211
Geotechnical Engineering Analysis 3 16 19 $805
Draft Geotechnical Letter Report 1 3 10 1 1 16 $693
Final Geotechnical Letter Report 1 1 4 1 1 8 $343
Geotechnical plan and specification review 2 4 6 $326
HWA QA/QC 1 1 2 $143
Geotechnical Construction Services Totals: 0 0 0 16 16 0 0 Review contractor RFIs (assume 2 RFIs) 4 4 $160
Foundation subgrade inspection (4 site visits) 4 16 20 $683
On-call consultation during construction (2 site visits) 8 8 $320
Project Management Totals: 0 0 0 12 0 0 0 Project and Contract Management 12 12 $480
TOTAL LABOR: 5 1 7 50 23 2 2 122 $4,864
HWA Labor Costs
Direct Salary Cost (DSC) 4,864
Overhead (OH) @ 188.% of DSC 9,145
Fixed Fee @ 30% of DSC 1,459
Total Labor 15,468
LABORATORY TEST SUMMARY: ESTIMATED DIRECT EXPENSES:
PROJECT TOTALS AND SUMMARY: HWA Labor $15,468
Direct Expenses $6,556
ESTIMATED DESIGN TOTAL: $22,024
Kennydale Fire Station Budget Estimate_ REV 1 Page 1 of 2
Test
Est. No.
Tests
Unit
Cost
Total
Cost
Natural Moisture Content 10 $18 $180
Grain Size Distribution 10 $95 $950
Direct Shear Test 1 $510 $510
LABORATORY TOTAL: $1,640
Mileage @ $0.545/mile $216
Field equipment, supplies, etc. $50
Laboratory Testing (see detail to left) $1,640
Private Locating Service $250
Drilling Subcontractor $4,000
Drilling Subcontractor Markup (10 %) $400
TOTAL DIRECT EXPENSES: $6,556
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Proposed Additional Services Scope (PIT Test):
Please refer to the accompanying scope of work.
ESTIMATED HWA LABOR
WORK TASK
DESCRIPTION
PERSONNEL & 2017 HOURLY BILLING RATES
Principal VIII Geo Eng. VI Geo Eng. III Geo Eng. I Geologist I CAD Admin. TOTAL
HOURS
TOTAL
AMOUNT $74.04 $55.00 $40.00 $32.69 $26.25 $23.00 $21.82
Geotechnical PIT Testing Totals: 1 1 27 0 18 0 0 Generate field exploration plan for PIT test permit 1 2 3 $135
Coordinate equipment rental and field logistic Water Department permit 2 6 8 $238
Coordinate and obtain Water Department permit (including site visit) 6 3 $319
Conduct utility locates 3 3 $79
Conduct PIT test and restoration (assume 1 test) 1 16 4 21 $819
Generate PIT log and assign lab testing 1 2 3 $93
Geotechnical Design Services Totals: 3 0 6 6 0 1 1 Model and develop stormwater design parameters based on PIT test 2 2 6 10 $424
Update geotechnical engineering report 1 4 1 1 7 $279
Project Management Totals: 0 0 6 0 0 0 0 Task Management 6 0 6 $240
TOTAL LABOR: 4 1 39 6 18 1 1 61 $2,625
HWA Labor Costs
Direct Salary Cost (DSC) 2,625
Overhead (OH) @ 188% of DSC 4,934
Fixed Fee @ 30% of DSC 787
Total Labor 8,346
LABORATORY TEST SUMMARY: ESTIMATED DIRECT EXPENSES:
PROJECT TOTALS AND SUMMARY:
Assumptions:
1. All hours and items are estimated, and may be increased or decreased within the limits of the budget at the discretion of HWA's project manager. The HWA project manager may also transfer funds allocated for direct costs to professional/technical
hours.
2. All site access, clearing and any permitting required for exploration work will be provided by the City, at no additional cost to HWA.
3. The scope of work is related solely to geotechnical engineering evaluation of site soil and ground water conditions, with a view to foundation support and ground water elevation. Neither identification nor evaluation of contaminants that may be
present in the site subsoils is included.
4. These estimates may require adjustment due to the Contractor's rate of construction, weather delays, night work and/or other factors beyond our control.
5. This cost estimate was prepared with the understanding that the Client will schedule inspection as needed.
Requirements:
1. We require copies of the approved plans and specifications.
2. We request at least 24 hours notice to schedule the site visits for inspection.
Kennydale Fire Station Budget Estimate_ REV 1 Page 2 of 2
Test
Est. No.
Tests
Unit
Cost
Total
Cost
Natural Moisture Content 2 $18 $36
Grain Size Analysis plus Hydrometer 3 $230 $690
LABORATORY TOTAL: $726
Mileage @ $0.545/mile $100
PIT test restoration $300
Backhoe for PIT tests $2,500
Private locating service $200
Water truck rental for PIT tests $2,000
Laboratory testing $726
TOTAL DIRECT EXPENSES: $5,826
Direct Expenses
ESTIMATED DESIGN TOTAL:
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Proposal for Commissioning Authority Services
City of Renton – New Fire Station
Date: January 5, 2017
To: Mary Jo Lux
Schreiber Starling & Lane Architects
By: Bryan Welsh, President
Welsh Commissioning Group, Inc.
Welsh Commissioning Group, Inc. (WCG) is pleased to offer the following proposal for services
per the listed Scope of Work and Cost Proposal Detail.
Project Description:
Construction of a new approximately 7,500 SF fire station located in Renton, WA.
Scope of Work:
The systems to be commissioned under this proposal include those as outlined in Attachment – A,
Commissioned Systems and Equipment List.
The following are the duties of the Commissioning Authority (CxA) including commissioning
deliverables. Note: Design Team refers to the Architect and Engineer of Record and their sub-
consultants. The Commissioning Team refers to the Client, Owner (if different than Client),
Design Team, Contractor, Sub-Contractors and Equipment Suppliers.
1. The CxA shall review the project documents for issues related to constructability,
maintainability and ability to commission. Any issues discovered will be reported to the
Owner and Design Team in a written report.
2. The CxA shall develop and provide to the Project Architect the project specification
sections related to commissioning procedures. This documentation shall be provided to
the Project Architect in a timely fashion to allow the document to be included in the bid
set of Project Documents.
3. The CxA shall review selected Contractor provided submittal documentation for systems
and equipment to be commissioned. This review is in addition and supplementary to the
formal review as provided by the Project Design Engineer(s) of record. Any issues
discovered will be reported to the Owner and Design Team in a written report.
4. The CxA shall provide a complete Commissioning Plan to the Commissioning Team in a
timely fashion following the date of submittal approval by the Design Team for all
systems to be commissioned. At a minimum, this Commissioning Plan shall include the
following:
4508 Auburn Way N., Suite B www.wcxg.com Phone (253)856-3322
Auburn, WA 98002 Fax (253)859-2072
AGENDA ITEM #6. c)
• A complete list and description of all equipment and systems to be commissioned.
• Installation verification data entry forms for systems and equipment to be
commissioned.
• Startup documents (checklists) for systems and equipment as provided by the
Contractors.
• Functional performance test procedures and data entry forms for systems and
equipment designated to be functionally performance tested.
• A sample version of the commissioning issues list. This list is to be maintained and
updated by the CxA on a regular basis during the entire commissioning process.
5. The CxA shall schedule, organize and coordinate an initial on-site commissioning
coordination meeting. The initial meeting shall be with the Owner, Design Team and
Contractors to present the commissioning plan, and discuss issues related to the proposed
commissioning process. Meeting agenda and minutes shall be provided by the CxA
6. The CxA shall schedule, organize and coordinate a controls integration meeting. The
controls integration meeting shall be with the HVAC control contractor, lighting control
contractor and Design Team to review control strategies and testing; to be held after
receipt of submittals and prior to programming. Meeting agenda and minutes shall be
provided by the CxA
7. The CxA shall schedule, organize and coordinate on-site commissioning meetings and
site observations. Commissioning meetings will be for the purpose of coordinating
commissioning tasks with the contractor and discussing unresolved issues. Meeting
agenda and minutes shall be provided by the CxA. Coincident with meetings, site
observations shall be conducted by the CxA during the construction process. The
purpose of these observations will be to evaluate compliance to contractual obligations
such as cleanliness, capping ductwork, access to equipment, maintainability and so forth
to identify concerns before they are repeated throughout the project. A site observation
report will be provided. The number of meetings will be as agreed upon in the Fee
Proposal.
8. The CxA shall be responsible for performing documented Installation Verifications (IV)
for verifying that the equipment and systems designated for commissioning are
completely installed and ready for functional testing. Issues discovered during the IV
will be documented by the CxA in a Commissioning Issues Log and communicated to the
Commissioning Team. The completed IV forms will be provided by the CxA in the final
report.
9. The CxA shall review the TAB report and provide written comments to the
Commissioning Team. The CxA shall verify testing, adjusting and balancing (TAB)
work (10% sample basis). Issues discovered during the TAB review will be documented
by the CxA in the Commissioning Issues Log and communicated to the Commissioning
Team.
10. The CxA shall be responsible for scheduling, coordinating and participating in the
completion of functional performance testing as detailed in the Commissioning Plan. This
work includes the completion of all data entry forms for inclusion in the Commissioning
Report. Issues discovered during functional test will be documented by the CxA in a
Commissioning Issues Log and communicated to the Commissioning Team. The
completed functional test forms will be provided by the CxA in the final report.
11. The CxA shall retest or otherwise verify reported corrections on a one time per issue
basis. The CxA shall provide an updated Commissioning Issues List to the
AGENDA ITEM #6. c)
Commissioning Team. Additional retesting and verification of corrections beyond the
one time per issue shall constitute work beyond the commissioning scope of work.
12. At the completion of all commissioning related procedures, the CxA shall be responsible
for assembling and producing the Commissioning Report for submission to the Owner.
This report shall contain at a minimum the following:
• A copy of the Commissioning Plan.
• Copies of completed data entry forms related to installation verification checklists,
start-up checklists, and functional performance tests.
• A final version of the commissioning issues list showing the current resolution
status of all issues, including the status of those issues still outstanding.
Cost Proposal Detail:
Item Description Qty Units Rate Extension
1 Design review with report 8 Hrs 122 976
2 Develop commissioning specifications 4 Hrs 122 488
3 Review of equipment submittals 12 Hrs 122 1,464
4 Develop formal commissioning plan including all forms 16 Hrs 122 1,952
5 Conduct initial commissioning coordination meeting 6 Hrs 122 732
6 Conduct HVAC and lighting controls integration meeting 6 Hrs 122 732
7 Additional meetings/site observations (3 on-site meetings) 15 Hrs 122 1,830
8 Perform Installation Verification 12 Hrs 122 1,464
9 Review TAB report and verify TAB, provide report 12 Hrs 122 1,464
10 Perform and witness functional performance tests 54 Hrs 122 6,588
11 Re-test of failed systems and back-check issues 19 Hrs 122 2,318
12 Prepare and provide the Commissioning Report 6 Hrs 122 732
*Total: 20,740
*Please note that per the Terms and Conditions the total does not include fees for
additional insurance or special insurance forms beyond the limits and scope that WCG
currently maintains. Any additional fees will be billed at cost. Please see Terms and
Conditions below for a listing of the insurance coverage included in this fee proposal.
AGENDA ITEM #6. c)
Terms and Conditions:
1. This proposal is a lump sum value. Additional services outside the scope of this proposal are
available at the current WCG Commissioning Project Manager billing rate, plus related expenses at
cost if applicable.
2. This proposal represents the Commissioning Authority’s interpretation of the project requirements.
This proposal is limited to the level of effort indicated for each work scope item. Any project
requirements not reflected in the proposed work scope that are later determined to be necessary will be
handled by a negotiated change to the contract.
3. This proposal is valid only if the specifications as provided by WCG have been included in the
contract documents.
4. The work scope proposed includes re-testing or re-verifying issues on a one-time-per-issue basis.
Additional tests or re-verification beyond one per issue will be outside the scope of this proposal and
will only be completed as approved by the Owner, and at an additional cost. Note: The commissioning
specifications as provided by WCG contain language that allows for reimbursement (from the
Contractor to the Owner) for these additional costs.
5. Commissioning services require access to a variety of design and submittal documents from the
Owner, design team and various contractors. This includes, but is not limited to, conformed
specifications and drawings, product submittals, installation/start-up forms and test forms. This
proposal is contingent upon timely submittal of requested documents to the Commissioning Authority.
6. Commissioning services requires full access to the building control systems. This proposal is
contingent on the commissioning provider being provided full access to the building control system,
both remotely and locally. This includes any required access to the Owner’s network system.
7. The commissioning requirements as specified on this project require the full cooperation and
assistance of the General Contractor in assuring the participation of all related sub-contractors as
willing participants in the commissioning process. WCG shall not be held accountable for failure to
complete the commissioning work scope due to lack of cooperation from the General Contractor or
any sub -contractors, during the commissioning process.
8. The commissioning process requires adequate time allowance in the construction schedule for various
commissioning activities. WCG shall not be held accountable for failure to complete the
commissioning work scope in a timely fashion due to lack of adequate time allocation in the
construction schedule.
9. Invoices for services and expenses will be issued monthly for the portion of work completed.
10. This proposal shall remain valid for 90 days.
11. This proposal is based on and limited to the project description under scope of work and
Attachment - A, Commissioned Equipment List. This proposal excludes commissioning of any
systems or equipment not listed in Attachment – A; regardless of how commissioning is
referenced or implied in the project documents.
12. This fee proposal is based on WCG maintaining insurance in the following kinds and amounts:
Commercial Liability $1,000,000 per occurrence, $2,000,000 aggregate, Automobile Liability, non-
owned and hired only, $1,000,000 each accident, Employer’s Contingent Liability $1,000,000 each
accident, Commercial Umbrella $3,000,000 per occurrence and aggregate, and Professional Liability
$1,000,000/$25,000 deductible. Additional insurance amounts that are required in excess of these
limits will incur additional fees and may add additional time to execute the contract. Also, requiring
special forms to our standard insurance will incur additional fees. These special forms include but are
not limited to; Additional Insured - primary and non-contributory CG7680, Waiver of Transfer of
Rights of Recovery CG2404, and Additional Insured – Completed Operations CG8672.
AGENDA ITEM #6. c)
Attachment A – Commissioned Systems and Equipment List
The systems to be commissioned under this proposal are listed below.
HVAC
Domestic Hot Water
Lighting Control
Energy Metering Systems
This proposal excludes any systems or equipment not listed above regardless of whether
commissioning is referenced or implied for those excluded systems in the project documents.
AGENDA ITEM #6. c)
Kennydale Fire Station
January 3, 2017
GENERAL CONDITIONS
HWA GeoSciences Inc., a Washington Corporation (“HWA”), and Client agree to a work assignment in accordance with the attached proposal
and cost estimate, and the following general conditions.
INTEGRATION
The attached letter together with these General Conditions comprises the entire Agreement between the parties. This Agreement may not be
changed without the prior written consent of all parties to the Agreement. There are no terms or conditions which are not expressed in this
Agreement.
STANDARD OF CARE
HWA agrees to perform its professional services in accordance with that degree of care and skill ordinarily exercised by similarly qualified
geosciences professionals currently practicing in this area under similar conditions. No warranties or other representations are expressed or
implied.
CLIENT FURNISHED INFORMATION AND OBLIGATIONS
The Client is responsible to provide HWA with a description of the property, its location, and the locations of any underground utilities, facilities
or structures on or adjacent to the property which could impact our work. HWA, its owners, employees, subcontractors and agents will not be
responsible for any damage to buried utilities or subterranean structures which are not specifically identified to HWA. The Client also must
advise HWA of the location and nature of any known or suspected hazardous materials that may exist on the property.
SITE ACCESS/RIGHT OF ENTRY
The Client agrees to advise HWA, prior to commencement of our services, of any special requirements for entry, work permits, security
clearances, licenses, or any other required permissions. If the property is not owned by the Client, the Client shall obtain permission for right-of-
entry for the purpose of performing our services.
SURFACE AND SUBSURFACE DISTURBANCE
HWA will take reasonable precautions to minimize surface and subsurface disturbance of the site. In the normal course of exploratory work
some disturbance may occur, and the restoration of any disturbance is not part of this Agreement, unless specifically provided in the scope of
services and budget for the work.
UNANTICIPATED CONDITIONS OR HAZARDOUS MATERIALS
Subsurface conditions at some locations at the site may vary from those encountered at the locations where surveys or explorations are made.
Because the interpretations and recommendations of HWA are based solely on the information available to HWA, limitations on the available
information will result in some uncertainty, and, therefore, risk, with respect to the interpretation of environmental, geologic and geotechnical
conditions, despite the use of due professional care. If conditions different from those described in our report are observed or appear to be
present, HWA should be retained to provide additional analyses as necessary to evaluate the situation and modify our recommendations as
appropriate.
The discovery of unanticipated conditions or hazardous materials constitutes a changed condition which may require renegotiation of the scope of
services and budget, or termination of services. If unanticipated hazardous materials are encountered, HWA may take immediate action to
protect health and safety. HWA shall notify Client as soon as practically possible should unanticipated hazardous materials be encountered.
Client agrees to compensate HWA for the additional cost of services necessary to protect the health and safety of the public, HWA’s employees,
or others.
INDEMNIFICATION FOR HAZARDOUS MATERIALS AND RELEASE OF POLLUTANTS
Client agrees that any hazardous materials, including asbestos, present at the work site, prior to and during the performance of this Agreement
were not generated, stored or disposed of by HWA. The exploration for and assessment of hazardous materials by HWA are done on behalf of
the Client. To the fullest extent permitted by law, the Client shall defend, indemnify and hold harmless HWA, its owners, employees,
subcontractors and agents, from any and all liability, loss, costs, damage or expenses (including attorneys’ fees and costs upon trial and appeal)
arising out of or in connection with (1) any future pollution-related claims or damages at the site, including potential claims from third parties that
may name HWA as a defendant, and (2) the performance of any professional services of HWA that result in alleged exacerbation of existing
environmental pollution or contamination, or result in any newly caused or created pollution or contamination. This indemnification will not
apply to claims, damages, losses or expenses which are a result of negligent acts by HWA under this Agreement, or which arise from new
pollutants introduced solely by HWA.
REPORTING OF HAZARDOUS SUBSTANCE RELEASES
The Client is responsible for reporting releases of hazardous substances when such reports are required by government agencies. The Client
agrees to defend and hold HWA harmless for government or third party action taken for Client’s failure to comply with hazardous substance
release reporting requirements.
JOB SITE CONDUCT AND SAFETY
HWA will be responsible for its professional activities on the job site. This will not relieve the Client, Owner, or construction contractors of their
obligation to maintain a safe job site. Neither HWA’s professional activities nor the presence of its employees or subcontractors shall be
construed to imply responsibility for job site safety.
SAMPLE RETENTION AND DISPOSAL
Non hazardous samples will be discarded 30 days after they are obtained unless prior arrangements are made to store or deliver the samples.
Samples containing hazardous materials that are regulated under federal, state, or local environmental laws will be returned to the site.
HWA Project 2016-P136-21 1 HWA GeoSciences Inc.
AGENDA ITEM #6. c)
Kennydale Fire Station
January 3, 2017
INSTRUMENTS OF SERVICE
Reports, field data, laboratory data, analyses, calculations, estimates, designs and other documents prepared by HWA as instruments of service
shall remain the property of HWA. HWA will retain pertinent records relating to the services performed for a period of ten years following
submission of the report. Copies of the instruments of service will be made available to the Client on request at a reasonable fee. Reuse of any
instruments of service by the Client on extensions of this project or on other projects without HWA’s written permissions will be at the Client’s
risk. Client agrees to defend, indemnify and hold harmless HWA from claims, damages and expenses arising out of such reuse.
BILLING AND PAYMENT
Billing for services will be submitted monthly. Payment is due on receipt of the invoice unless otherwise agreed in writing. A service charge of
one and one-half percent (1.5%) per month will be added to unpaid accounts due over 30 days. Expenses incurred in preparation and/or
foreclosure of any lien or collecting delinquent amounts including, but not limited to attorneys’ fees, costs at trial and appeal and charges for
HWA’s staff time shall be paid in addition to the delinquent amount.
NATION OF SERVICES
This Agreement may be terminated by either party upon at least seven (7) days written notice in the event of substantial failure by the other party
to perform in accordance with the terms and conditions through no fault of the terminating party. Such termination shall not be effective if that
substantial failure has been remedied before expiration of the period specified in the written notice. In the event that the Client requests early
termination of our services, HWA reserves the right to complete such analyses and records as are necessary to place its files in order and
complete a report on the services performed to date. Charges for these termination activities shall be in addition to all charges incurred up to the
date of termination.
INSURANCE
HWA maintains Workers’ Compensation and Employer’s Liability Insurance as required by state laws. HWA also maintains comprehensive
general, auto, professional and environmental liability insurance, certificates of which are available upon request.
LIMIT OF LIABILITY
General Liability: In the performance of this Agreement and subject to the limits, terms and conditions of property damage and public liability
coverage, HWA agrees to indemnify and hold Client harmless from HWA’s proportional share of liability resulting from its negligence and any
breech of contract compared to that of other persons or entities which results in damage to the Client. HWA shall not be responsible for any loss,
damage, or liability beyond the amounts, limits, coverage or conditions of its insurance coverage on the date the claim is made. HWA shall not
be responsible for Client’s negligence nor the negligence of third parties.
Professional Liability: In consideration of relative opportunities for financial reward from this project for the parties to this Agreement, Client
agrees that the maximum aggregate amount of its recovery from HWA or its employees due to any and all claims of professional negligence and
breach of contract arising out of any incident shall be limited to $50,000 or the amount of HWA’s fees for the services provided under this
Agreement, whichever is less, unless a higher limit with commensurate compensation is specifically negotiated.
CONSEQUENTIAL DAMAGES
HWA shall not be liable for consequential damages, including loss of use or loss of profits, or indirect damages, regardless of whether such claim
is based upon alleged breach of contract, willful misconduct, strict liability, breach of warranty or negligent act, error or omission, whether
professional or nonprofessional.
DISPUTES
Any dispute, controversy or claim arising out of or relating to this Agreement, or breach thereof, shall be mediated. The law of the State of
Washington will govern the validity and execution of this Agreement and the disposition of any claims related to this Agreement. The prevailing
party in any dispute or litigation concerning this Agreement will be entitled to recover reasonable attorneys’ fees and costs incurred at trial and
appeal, including staff time, court costs, attorneys’ fees, and other claim-related expenses.
ASSIGNMENTS
Neither the Client nor HWA may delegate, assign, sublet or transfer the duties, interests nor responsibilities set forth in this agreement without
the written consent of the other party.
SURVIVAL
These terms and conditions shall survive the completion of the services under the Agreement and the termination of the Agreement for any cause.
SEVERABILITY
The Client and HWA have entered into this Agreement of their own free will, to communicate to one another mutual understandings and
responsibilities. Any element of the Agreement later held to violate a law or regulation shall be deemed void and remaining provisions shall
continue in force. Client and HWA shall in good faith attempt to replace any invalid or unenforceable provision with one that is valid and
enforceable, and which comes as close as possible to expressing the intent of the original provision.
HWA Project 2016-P136-21 2 HWA GeoSciences Inc.
AGENDA ITEM #6. c)
TENW
Transportation Engineering NorthWest
CONSULTANT SERVICES AGREEMENT
By this agreement dated December 20, 2016, Schreiber Starling Whitehead Architects ("Client") requests
and authorizes Transportation Engineering Northwest, LLC ("TENW") to provide signal design and
channelization engineering services in conjunction with the Renton Fire District Station #15 project within
southeast Renton, WA. The purpose of TENW's efforts will be to complete tasks as outlined in the attached
Exhibit A.
Costs for TENWÊs scope of services will be invoiced on a time and materials basis not to exceed
$40,750. Changes in the scope of work will require a formal amendment of the contract before the Extra
Work can be undertaken. Email transmission will be deemed effective for the authorization of Extra Work.
TENW staff will be billed at their hourly rates at the time work is performed.
Payment of each invoice is to be made within 30 days from date of invoice; the Client agrees to pay a
service fee of 1.5 percent per month on all unpaid invoice amounts over 60 days old. TENW reserves the
right to stop work if payment is not received within 60 days. Final report submittal, attendance and/or
testifying at public hearings, attendance at extra meetings or responses to comments on TENW's work will
not be made unless payment is up to date.
In case of suit or legal action is commenced to collect any outstanding payments due under this agreement,
TENW shall be entitled to collect, in addition to the costs provided by statute, all reasonable attorney's
fees. Any judgment shall bear interest at the rate of 1.5 percent per month on the outstanding balance.
Invoices will be emailed to the contact below:
Keith Schreiber AIA, Principal
Schreiber Starling Whitehead Architects
901 Fifth Avenue, No. 3100
Seattle, WA 98164
Phone: 206-682-8300
Transportation Planning | Design | Traffic Impact & Operations
PO Box 65254, Seattle, WA 98155 | Office (206) 361-7333
AGENDA ITEM #6. c)
TENW
Transportation Engineering NorthWest
On behalf of the Client, I have signing authority, have read, understood and agree to the terms of this
contract.
. / / .
(Signature) (Date)
. ( ) - .
(Printed Name) (Telephone No.)
Agreed to on behalf of TENW.
. 12 / 20 / 2016 .
(Date)
Mike Read, P.E., Principal (206) 361-7333 x 101
Transportation Planning | Design | Traffic Impact & Operations
PO Box 65254, Seattle, WA 98155 | Office (206) 361-7333
(Signature)
AGENDA ITEM #6. c)
Renton Fire Station – Emergency Signal Design
EXHIBIT A
SCOPE OF SERVICES
Renton Fire Station #15 - Emergency Signal Design
The following is a scope of work and fee estimate for preparation of a Signal Plan, Channelization Plan,
and a Traffic Control Plan (for installation) in support of the proposed new Renton Fire Station #15 on NE
30th Street in Renton, WA. Plans will be prepared for the City of Renton review and approval. The final
deliverable will be approved construction plans. Two comment review rounds are assumed.
SCOPE OF WORK
The following tasks/deliverables will be provided by TENW as part of this Scope of Services:
Signal Plans
o Scope: TENW will prepare Signal Plan, including specifications and installation of an emergency
signal interconnected with the Fire Station alert system to include wiring diagram, conduit, junction
boxes, interconnection systems, and advanced Opticom system midblock on N 30th Street. Field work
to confirm these and other conections for pedestrian push button/ped head crosswalk are assumed.
o Deliverables:
Conceptual Signal Layout (30% level for Early Design Phase, 1-sheet)
Signal Plan/Foundation Details/Pole Chart (2/3 - Sheets)
Power Load/Wiring Diagrams (1-Sheet)
Interconnection Details (1-sheet)
Supporting Calculations/Specifications/Standard Details/Special Provisions (3-5 sheets)
Cost Estimate: $17,500
Channelization/Signage Plans
o Scope: TENW will prepare Channelization Plan to remove (as needed) and/or install appropriate
striping on N 30th Street for advanced stop bar locations, fire/emergency vehicle maneuvering area
and advanced signage. Line type, marking specifications, and signage details with stationing/offsets
would be detailed.
o Deliverables:
Channelization/Signage Plan (1 sheet)
Cost Estimate: $3,500
Traffic Control Plans
o Scope: TENW will prepare a Traffic Control Plans to allow for full or partial lane closures as needed to
install the emergency signal and channelization modifications along N 30th Street. Traffic control plans
for shoulder closures, partial/full lane closures would be provided with flagging, signage, and work
zone areas for installation.
o Deliverables:
Traffic Control Plan (2-3 sheets)
Cost Estimate: $6,500
TENW 1 December 20, 2016
AGENDA ITEM #6. c)
TENW
Transportation Engineering NorthWest
Design Team Meetings/Agency Meetings/Utility Coordination
Scope: TENW would provide both Principal-level and Senior design engineer attendance at Design
Team, Agency Meetings, and utility coordination meetings throughout the course of the project, from
Early Design Phase through project close-out.
o Deliverables:
Meeting notes, email/fax communication.
Cost Estimate: $9,750
Construction Administration/As-Built Drawing Preparation
• Scope: TENW would provide construction administrative support services, including shop
drawing/submittal review, responses to contractor RFIÊs, site visits/field inspections, and with a couple
site visits and one at close out/commissioning of the signal system.
o Deliverables:
Response to RFI, field notes, email communication, and field visits.
COST ESTIMATE
Cost Estimate: $3,500
The total cost to complete the tasks described above is estimated not to exceed $40,750. TENW
proposes to work on a Time and Materials basis with a not-to-exceed budget this amount. We will keep
you informed of our budget status and project progress. We will work with you to adjust our scope and
budget should additional work outside the above scope be required. Work will not be performed outside
the current budget without your prior authorization.
CLIENT RESPONSIBILITIES
The following services and/or items will be provided by others to TENW:
Civil Improvements Plans including sidewalk, drainage, grading, paving, TESC, etc. will be
provided by others.
A topographic survey of existing conditions in the area, including all necessary information for
design purposes. The survey will include existing edges of pavement, roadway centerlines,
channelization, sidewalks, driveways, curbs, utilities (above and below ground), right-of-way,
easements, elevations, and all other elements of a typical complete topographic survey.
Geotechnical recommendations associated with traffic signal pole foundation design.
Utility locate potholing with respect to potential underground conflicts, if necessary.
Easement/right-of-way acquisition coordination if necessary. TENW will work with project team to
determine any right-of-way acquisition or easement needs (for signal equipment, junction boxes,
conduit, or power supply). TENW assumes that legal descriptions will be prepared by the civil
engineer or surveyor.
TENW 2 December 20, 2016
AGENDA ITEM #6. c)
Materials Testing & Consulting, Inc.
Geotechnical Engineering & Consulting ● Materials Testing ● Special Inspection ● Environmental Consulting
Date: January 10, 2017
Client Name: SSW architects Contact: Mary Jo Lux
Address: Renton
Email: lux@sswarchitects.com
Phone:
Fax:
206-682-8300
Architect: Schreiber Starling Whitehead Architects
Project Name / Location: Renton Fire station #15 , Renton , WA
Based on Drawings Dated: N/A
Materials Testing & Consulting, Inc. (MTC) thanks you for the opportunity, and respectfully submits the following proposal to provide materials testing
and special inspection services during construction of the above-referenced project.
Combined with our past experience with projects of similar size and scope, we estimate the total cost of our services for this project to be:
(03) Special & Construction Inspection
Item Unit Quantity Rate Total
Reinforced Concrete Inspection Hour 80 $ 60.00 $ 4,800.00
Structural Masonry Inspection Hour 220 $ 60.00 $ 13,200.00
Lateral Wood Framing Inspection Hour 60 $ 60.00 $ 3,600.00
Structural Steel & Welding Inspection Hour 132 $ 75.00 $ 9,900.00
Fab Shop Inspection ( Assumed WABO approved) Hour 4 $ 75.00 $ 300.00
Proprietary Anchor Inspection Hour 24 $ 60.00 $ 1,440.00
0 $ 33,240.00
(04) Laboratory Testing - Special & Construction Inspection
Item Unit Quantity Rate Total
Concrete Compression Test Cylinders - 4” x 8” Each 50 $ 22.00 $ 1,100.00
Masonry Prisms Tests Each 18 $ 120.00 $ 2,160.00
Subtotal - Special & Construction Inspection: $ 3,260.00
(30) Project Management & Consulting Services
Item Unit Quantity Rate Total
Project Manager Hour 26 $ 80.00 $ 2,080.00
Subtotal - Project Management & Consulting Services: $ 2,080.00
Budget Estimate for Services - Total: $ 38,580.00
• Prices are subject to change if this agreement is not executed within 90 days from the date of the bid.
• All services will be provided on a time and materials basis. The total is an estimate the actual construction cost will be based on the project
schedule and sequencing. The estimate is not a guaranteed price. A four hour minimum charge applies to all work performed, billing is also based on a
portal to portal basis.
• MTC will utilize the laboratory based closest to the project site. MTC offers additional services upon request which will be billed at our regular fee
schedule. Acceptance of this proposal will constitute agreement to MTC standard general terms and conditions.
• In closing, our experienced inspection staff will ensure the highest level of quality is brought to your project. We believe that our local staff and
vast experience on projects of similar size and scope make MTC the clear team member of choice for this project. We look forward to working with you.
Respectfully Submitted,
Raymond McNamara
Raymond McNamara , Project Manger
(360) 755-1990
Client Authorized Signature
Printed Name & Title Date
Corporate • 777 Chrysler Drive • Burlington, WA 98233 • Phone 360.755.1990 • Fax 360.755.1980
SW Region • 2118 Black Lake Blvd. S.W.• Olympia, WA 98512 • Phone 360.534.9777 • Fax 360.534.9779
NW Region • 805 Dupont St, Suite 5 • Bellingham, WA 98226 • Phone 360.647.6061 • Fax 360.647.8111
Kitsap Region • 5451 N.W. Newberry Hill Road, Suite 101 • Silverdale, WA 98383 • Phone/Fax 360.698.6787
Visit our website: www.mtc-inc.net
AGENDA ITEM #6. c)
Page 1 of 1
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 1
EXHIBIT B
City of Renton
CONDITIONS OF THE AGREEMENT
Table of Articles
I. OWNER'S RESPONSIBILITIES VII. COMPENSATION FOR
ADDITIONAL SERVICES
II. BASIC SERVICES OF A/E AND REIMBURSABLES
III. ADDITIONAL SERVICES AND VIII. COMPENSATION FOR
REIMBURSABLES CHANGES DURING CONSTRUCTION
IV. A/E'S ESTIMATE OF IX. MWBE PARTICIPATION
CONSTRUCTION COST
X. NOT USED
V. DEFINITIONS FOR BASIS OF
COMPENSATION XI. GENERAL REQUIREMENTS
VI. COMPENSATION FOR BASIC XII. QUALITY ASSURANCE
SERVICES
XIII. GLOSSARY
ARTICLE I - OWNER'S RESPONSIBILITIES
A. Owner shall designate in writing a representative authorized to act on its behalf with respect to this Agreement.
B. Before any work is to begin under the terms of this Agreement, Owner shall issue A/E a written Authorization to
Proceed. Any work performed by A/E prior to receipt of the Authorization to Proceed shall be performed at A/E's
risk.
C. Owner shall consult with A/E regarding the general and specific requirements for the Project and shall furnish A/E a
copy of Owner's Project guidelines, including functional requirements, technical requirements, site requirements,
sustainable design requirements, and any other conditions peculiar to the Project that may affect the design,
location, schedule, or cost.
D. Owner may incorporate into the Project documents, drawings, and specifications provided by consultants
retained directly by Owner. In such cases, authorship of such Contract Documents will be clearly identified.
E. Owner shall furnish required information, approvals and services as expeditiously as necessary for the orderly
progress of the Work. A/E shall promptly notify Owner in writing in the event orderly progress of the Work is
disrupted by failure of Owner to provide such information, approvals or services, and the Project Schedule shall be
adjusted as mutually agreed.
F. When the Construction Cost Estimates or the lowest responsive, responsible bids differ from the City of Renton’s
proposed construction cost, Owner shall cooperate with A/E in making necessary program, design alternatives and
budget decisions to reconcile the differences.
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 2
G. Owner shall reimburse the A/E for or shall separately furnish, if reasonably required for the Project and requested by
A/E, a land survey of the site, prepared by a registered land surveyor. The survey shall indicate applicable grades and
lines of streets, alleys, pavements and adjoining property, rights-of-way, restrictions, easements, encroachments,
zoning, deed restrictions, boundaries and contours of the site. The survey shall also indicate locations, dimensions,
and data pertaining to existing buildings, other improvements and trees, and information concerning location of
service and utility lines, both public and private, above and below grade, including inverts and depths as indicated by
available records. The survey shall be referenced to a Project benchmark.
H. Owner shall arrange and pay for the required advertisements for bid and other legal notices.
I. Owner shall reimburse the A/E for or shall separately furnish the services of a geotechnical engineer or other similar
consultant necessary for determining soil, subsoil, and air or water conditions if such services are reasonably
required by the Project. Such services may include test borings, test pits, soil bearing values, percolation tests, air
and water pollution tests, and other necessary operations for determining soil, subsoil, air, or water conditions.
J. Owner shall reimburse the A/E for or shall separately furnish other applicable testing services if reasonably required for
the Project.
K. The A/E may reasonably rely upon the accuracy and completeness of Owner furnished services, information,
surveys and reports required by Article I.
L. Owner will assist the A/E in coordinating the Project with all Agencies Having Jurisdiction (AHJ).
M. Owner shall provide information for the Project, including a program that shall set forth Owner’s objectives,
schedule, constraints and criteria, including space requirements and relationships, flexibility, expandability, special
equipment, systems and site requirements.
N. Owner shall establish and update an overall budget for the Project, including the construction cost, Owner's other
costs, and reasonable contingencies related to all of these costs.
ARTICLE II - BASIC SERVICES OF A/E
A. General Items
1. A/E shall exercise that degree of care, diligence, skill and judgment in the rendition of all services under this
Agreement that is normally exercised by A/E’s performing work for projects of a size, scope and complexity
similar to this Project.
2. A/E acknowledges the relationship of trust and confidence established between A/E and Owner by this
Agreement. Accordingly, A/E's acts shall be consistent with this relationship. A/E shall further the interest of
Owner through appropriate administration, management and design.
3. Prior to the start of Schematic Design, A/E shall prepare for Owner’s approval a written schedule for
performance of A/E's services for the Project. The schedule shall be in the form and level of detail required by
Owner. A/E shall periodically reevaluate the established schedule and promptly notify Owner in writing of any
actual or anticipated deviation of A/E's services from the schedule. Any adjustments to the established time
schedule shall be allowed only when approved in writing by Owner. A/E shall provide revised time schedules
when so approved. Failure to meet the agreed upon schedule may be grounds for termination of the
Agreement.
4. A/E shall employ Owner's “Instructions for Architects and Engineers” and Project guidelines and shall design the
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 3
Project in accordance with applicable federal, state and local laws, including statutes, ordinances, codes, orders,
rules and regulations and the requirements for environmental documents prepared under the State
Environmental Policy Act (SEPA). Review and approval of documents by Owner does not relieve the A/E from the
responsibility to conform to the requirements of the program or applicable laws, statutes, ordinances, codes,
rules or regulations.
5. A/E shall ascertain and coordinate the general requirements of all AHJs.
6. A/E shall review information provided by consultants retained directly by Owner and shall coordinate the work
of such consultants with A/E's work into an overall set of consistent drawings, specifications and other Contract
Documents.
7. A/E shall, in a timely manner, designate and appoint Sub-consultants after conferring with Owner. A/E shall not
appoint any Sub-consultant to which Owner has a reasonable objection. A/E shall incorporate the provisions of
this Agreement, the Scope of Work and the requirements of the Project into the contracts with Sub-consultants.
Upon Owner request, A/E shall furnish a copy of the Sub-consultants contract(s), to Owner. A/E shall send
written notification to the Owner within thirty (30) days following execution of this Agreement listing all Sub-
consultant firms the A/E intends to use and the anticipated dollar value of participation. Identify MWBE firms and
list their tax identification number (TIN).
8. A/E and Sub-consultants shall ascertain from Owner the general and specific requirements for the Project
including functional requirements, technical requirements, site requirements, sustainable design requirements,
and shall ascertain any other conditions peculiar to the Project that may affect the design, location, schedule, or
cost. A/E shall visit the site and observe existing site and facility conditions to confirm the adequacy of existing
documentation and shall notify Owner of any apparent deficiencies in the documents provided.
9. A/E shall provide to Owner four (4) copies of Project documents per Attachment A upon completion of each of
the Schematic Design, Design Development, and Construction Document phases. Project documents shall be in
a form and style suitable for presentation, review, and reproduction. If requested by Owner, A/E shall furnish
additional copies and be reimbursed for them in accordance with Articles III and VII of this Agreement.
10. A/E shall prepare, provide and submit documents, and otherwise assist Owner in making application for
obtaining a building permit and other permits or approvals normally required for projects similar to this Project in
size, scope and complexity. Upon application for such permits, A/E shall reply to all inquiries from governing
agencies, shall make any necessary or appropriate changes to the Contract Documents approved by Owner, and
assist Owner in expediting the issuance of all such permits or approvals. A/E shall keep Owner advised of all
developments related to issuance of the permits, promptly provide Owner with copies of permit or approval
related documents, and shall monitor the progress of the permit review for consistency with the time schedule
established for the Project.
11. A/E shall meet with Owner as reasonably requested at a location designated by Owner, to ensure that the
developing design is meeting Owner's requirements, and shall conduct presentations of the Project to such
review groups as may reasonably be required to secure necessary approvals from Owner. Minutes of the
meetings will be prepared by A/E and distributed to attendees.
12. A/E shall provide the services necessary to comply with Owner’s document review process.
13. A/E's key personnel and Sub-consultants designated for this Project shall remain assigned for the duration of the
Project unless otherwise agreed to in writing by Owner. Owner shall not unreasonably withhold approval of staff
changes. Owner may require substitution of any personnel or Sub-consultant provided that Owner has first
notified A/E in writing and allowed a reasonable period for adjustments and/or corrections.
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 4
14. Through the design process, A/E shall assist Owner with analyzing the Project scope, design alternatives,
schedule and budget options to keep the Project within the proposed construction cost established by the
Owner. If the Construction Cost Estimate exceeds the proposed construction cost established by the Owner, A/E
shall analyze design alternatives and submit cost saving options for Owner’s consideration.
B. Schematic Design Phase
1. Based upon Owner's approved program and/or pre-design documents, design guidelines and construction
standards, as applicable, and upon receipt of Owner's authorization to proceed, A/E shall, in consultation with
Owner and any other persons or entities designated by Owner, ascertain Owner's needs and further establish
the general and detailed requirements for the Project. The Schematic Design Phase shall consist of two parts: a)
Conceptual Design Alternatives and b) Schematic Design Documents. For Conceptual Design, A/E shall present
alternatives to the Owner in an iterative, collaborative process. Upon approval of the Conceptual Design by the
Owner, A/E shall prepare the Schematic Design Documents. The Schematic Design documents shall comply with
requirements set forth in Attachment A.
2. A/E shall submit to Owner a Construction Cost Estimate projected to the expected time of bid, itemized by
major categories, to give reasonable assurance that construction costs will not exceed the proposed
construction cost established by the Owner. The format of the estimate shall be based on Uniformat, CSI
Master Format, or other format approved by the Owner. The Construction Cost Estimate shall establish a
preliminary schedule setting forth the expected period of time required for completion of construction.
3. Prior to the printing of final Schematic Design documents for Owner, A/E shall submit for Owner’s approval a
checklist, noting and explaining any exceptions or omissions to the requirements of Attachment A.
4. A/E shall provide a timely written response, in accordance with the schedule, to all Owner’s review comments in
a format approved by Owner.
5. A/E shall secure Owner’s written approval of the Schematic Documents. If significant revisions are required to
secure Owner's approval, A/E shall incorporate such revisions into an integrated reference set of documents as
required by Attachment A.
C. Design Development Phase
1. Upon written authorization to proceed from Owner, A/E shall prepare, based upon the approved Schematic
Design documents, Design Development documents required to fix, describe and illustrate the full size, character
and scope of the Project. The Design Development documents shall comply with the requirements of Attachment
A.
2. The A/E shall submit to Owner an updated and itemized Construction Cost Estimate including an updated
Project Schedule, based on the completed Design Development documents, in the same format as the Estimate
prepared for the Schematic Design Phase. The updated Construction Cost Estimate shall include a design
contingency and be in sufficient detail to give reasonable assurance that construction costs will not exceed the
proposed construction cost established by the Owner.
3. Prior to the printing of final Design Development documents for Owner, A/E shall submit for Owner’s approval a
checklist, noting and explaining any exceptions or omissions to the requirements of Attachment A.
4. A/E shall provide a timely written response, in accordance with the schedule, to all Owner’s review comments in
a format approved by the Owner.
5. A/E shall secure Owner's written approval of the Design Development documents.
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 5
D. Construction Documents Phase
1. Upon written authorization to proceed from Owner, A/E shall prepare, based upon the approved Design
Development documents, Construction Documents consisting of Drawings, Specifications and other documents
setting forth in detail the scope of the Project. Such documents shall describe materials, standards of
workmanship, finishes, equipment and the conditions affecting the Work required to be performed in all
divisions of the construction work and comply with the requirements of Attachment A, Document Requirements.
A checklist based on Attachment A shall be submitted with the Construction Document review sets noting any
exceptions or omissions to the requirements of Attachment A.
2. In preparing the Construction Documents, A/E shall, in consultation with Owner, prepare the necessary bidding
information, bidding forms, and the project manual, which shall include Owner's General Conditions of the
Contract, Supplemental Conditions, instructions to bidders, and prevailing wage rates as furnished by Owner,
and ensure that the subsequent divisions of the Construction Documents are consistent therewith.
3. Original drawings shall be prepared utilizing computer aided drafting (CAD).
4. If Construction drawings are prepared utilizing a computer aided drafting (CAD) system they shall be done in
accordance with Owner's CAD standards and Owner's design guidelines. Copies of all CAD files of the
Construction Document drawings shall be provided to Owner in magnetic disk or CD-ROM format.
5. A/E shall conduct a detailed intra- and interdisciplinary document check in accordance with the Quality
Assurance requirements set forth in Article XII of this Agreement. This document check and the resulting
corrections must be completed for Owner’s review prior to printing of the Construction Documents. A/E shall
submit to Owner documentation confirming that the document check has been completed.
6. a) A/E shall prepare a detailed Construction Cost Estimate, including an updated Project Schedule, based on the
completed Construction Documents. The final detailed Construction Cost Estimate shall include an itemization
of costs for each additive or deductive alternate proposed.
b) A/E shall propose and prepare bid alternates to provide reasonable assurance that Owner will be able to
award a Construction Contract that does not exceed the proposed construction cost established by the
Owner. Only Work and items approved by Owner shall be included in the bid alternate category. The
number of alternates shall be kept to a minimum. The total of the estimates for base bid(s) and all additive
bid alternates shall not exceed the proposed construction cost established by the Owner, unless approved
prior to bidding by the Owner.
c) A/E shall prepare and submit to Owner a list of required Contractor submittals that the A/E recommends
be included in the Construction Contract for review and approval.
d) A/E shall submit to Owner four (4) sets of prints of the completed construction drawings, four (4) copies of
the specifications, and two (2) copies of the structural, mechanical and electrical calculations. Review or
approval of the drawings, specifications and calculations and other Construction Documents by Owner
shall not relieve A/E of any responsibility for their completeness and accuracy.
e) Plan Review approvals from all Authorities Having Jurisdiction shall be secured prior to issuance of the bid
advertisement, unless approved in advance by the Owner.
7. A/E shall secure Owner's written approval of the Drawings and Specifications, the final Construction Cost
Estimate, and any and all bid alternates. In the event that the Construction Cost Estimate exceeds the proposed
construction cost established by the Owner, the A/E shall present design options to the Owner for the purpose
of reducing the construction cost to within the proposed construction cost established by the Owner and the
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 6
construction documents shall be modified.
E. Bidding Phase
1. When authorized by Owner to proceed to the Bidding Phase, A/E shall be responsible to issue Bid Documents
to bidders and plan centers, maintain a plan holders list, and keep the Owner informed. Printing and
distribution of Bid Documents is a reimbursable expense, unless the Owner elects to distribute Bid Documents
otherwise.
2. The A/E shall conduct and provide meeting minutes for the Pre-bid Conference, prepare and issue addenda,
attend the bid opening when requested by Owner, and generally assist Owner in managing the bid process.
3. If requested, A/E shall assist Owner in evaluation of the bids.
4. a) In the event the lowest responsive bid submitted by a responsible bidder satisfactory to Owner for the
construction of the Project pursuant to the approved drawings and specifications for the Project exceeds
the proposed construction cost established by the Owner, the Owner shall select a course of action from
one of the following options:
1. Give written approval of an increase in the proposed construction cost established by the Owner
and award Construction Contract:
2. Negotiate the Construction Contract (according to RCW 39.04.015);
3. Suspend, terminate, or delay the Project; or
4. Authorize rebidding. A/E shall revise the drawings and specifications as may be required to bring
the Project within the proposed construction cost established by the Owner. The Owner shall
cooperate with the A/E in making necessary decisions.
b) If the Owner chooses to proceed under clause E.4.a) 4., the A/E, without additional compensation, shall
modify the documents as necessary to conform to the proposed construction cost established by the Owner and
provide bidding phase services again, at its sole expense. The modification of such documents shall be the limit
of the A/E’s responsibility under Paragraph E.4.a). A/E shall, as a reimbursable, be responsible to provide and
distribute Bid Documents for printing and distribution for rebidding.
F. Construction Phase
1. Upon award of the Construction Contract and the Owner’s notice to proceed, A/E shall provide construction
phase services.
2. A/E shall participate with Owner in the Preconstruction Conference with Contractor. A/E shall record and
distribute minutes of the conference and issue any clarifications or other documentation to document
the proceeding.
3. During the progress of construction, the A/E shall perform services including:
a) Consult with the Owner during the Construction Phase. Instructions to the Contractor shall be
communicated by the A/E. The A/E shall have authority to act on behalf of the Owner only to the extent
provided in the Contract Documents unless otherwise modified in writing by the Owner.
b) Render interpretations of the requirements of the Contract Documents necessary for the proper
execution or progress of the Work promptly so as not to cause a delay in the Work.
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 7
c) Provide to Owner copies of all written communications that A/E provides to Contractor, at the same time
such communication is provided to Contractor.
d) Verify general conformance with the Contract Documents, review, approve or otherwise take appropriate
action upon Contractor's submittals, including field questions, shop drawings and submittals of materials,
equipment, tests and inspections. A/E's action shall be taken promptly so as to cause no delay in the Work.
Review of such submittals is not for the purpose of determining the accuracy and completeness of details
such as dimensions and quantities or for substantiating instructions for installation or performance of
equipment or systems designed by Contractor. A/E's approval of a specific item shall not indicate approval
of an assembly of which the item is a component.
e) Prepare necessary documents for changes in the Work including revision drawings, cost estimates and
reasons for change, and secure, analyze in detail and recommend disposition of proposals from Contractor.
If requested, A/E shall attend Owner’s meetings convened for purpose of reviewing proposed changes in the
Work.
f) Determine and certify the amount owing to Contractor, based on A/E's observations and evaluation of
Contractor's Application for Payment. A/E's certification for payment shall constitute a representation by
A/E to Owner, based on A/E's observations at the site, review of Contractor’s record drawings, review of
Contractor's progress schedule(s) and a review of the data comprising Contractor's Application for Payment,
that the Work has progressed to the point indicated and that, to the best of A/E's knowledge, information
and belief, the quantity and quality of the Work is in general conformance with the Contract Documents and
any specific qualifications stated in the Application and Certification for Payment; and that Contractor is
entitled to payment in the amount requested. By certifying an Application for Payment, A/E shall not be
deemed to represent that any examination has been made to ascertain how and for what purpose
Contractor has used the moneys paid on account of the contract sum.
g) Obtain and review Contractor's progress schedules at least once per month for conformance with the
Construction Documents, and promptly notify Owner and Contractor of deviations and
noncompliance.
h) Visit the site at intervals appropriate to the stage of construction to become familiar with the progress and
quality of the Work completed and to determine if the Work is being performed in a manner indicating that
the Work when completed will be in general conformance with the Contract Documents. A/E shall require
its sub-consultants to conduct site observation visits as required to adequately observe the work they
designed for general conformance with the Contract Documents. For each site visit, A/E shall prepare a site
observation report for Owner.
i) Conduct on-site Project progress meetings once per week or as stipulated in the Agreement. A/E shall
require its sub-consultants attend progress meetings as mutually agreed by Owner and A/E. A/E shall keep
Project meeting minutes, and transmit copies to Owner and Contractor as soon as possible but in no event
later than one day prior to the next weekly meeting.
j) The A/E shall select finish materials and colors and prepare color schedules for items included in
the Construction Contract for the Owner’s approval.
4. A/E shall not be responsible for construction means, methods, techniques, sequences or procedures, or for
safety precautions and programs in connection with the Work, and except as otherwise provided in this
Agreement, shall not be responsible for Contractor's failure to carry out the Work in accordance with the
Contract Documents.
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 8
5. A/E shall at all times endeavor to discover and guard Owner against defects and deficiencies in the Work of
Contractor, but it is understood that A/E does not guarantee the performance of Contractor. A/E shall
promptly advise Owner and Contractor of Work which does not conform to the Contract Documents.
6. Whenever A/E considers it necessary or advisable to ensure the proper implementation of the intent of the
Contract Documents, A/E shall advise Owner of the need for special inspection or testing of any Work. Subject to
the prior approval of Owner, A/E may authorize such special testing or inspection in accordance with the
provisions of the Contract Documents whether or not such work be then fabricated, installed or completed.
7. A/E shall have authority to reject Work that does not conform to the Contract Documents. A/E shall recommend
to the Owner that the Contractor be directed to stop work when such stoppage may, in A/E’s reasonable opinion,
be necessary to ensure the proper execution of the Work.
G. Construction Completion Phase
1. A/E shall conduct pre-final inspection and prepare check lists of corrective items, make final inspections by all
disciplines, including one re-inspection, recommend the date or dates of Substantial Completion and
recommend acceptance of the Project to Owner.
2. A/E shall obtain, review, approve and deliver to Owner written guarantees, manuals and instructions
from Contractor as required by the Construction Documents upon completion of construction and prior
to recommending acceptance of the Project to the Owner.
3. Within 45 days of receipt from the Contractor, the A/E shall review the Project field record drawings and
specifications from the Contractor for clarity and completeness. A/E shall provide reviewed Contractor’s set to
the Owner. As an additional service, the A/E shall modify the original Construction Drawings and Specifications to
conform to the Project record drawings and specifications provided by the Contractor at completion of
construction, in accordance with Article III. Upon Owner’s request during the warranty period set forth in the
Construction Contract, A/E shall assist Owner in identifying defects in the Project, determine corrective
measures, provide inspection of the Project and assist Owner in implementing corrective measures.
ARTICLE III - ADDITIONAL SERVICES AND REIMBURSABLES
A. The services described in this Article III are not included in Basic Services unless so identified elsewhere in this
Agreement and shall be paid for as provided in Article VII. However, Owner has no obligation to pay A/E for
Additional Services performed by A/E prior to receipt of Owner's authorization for such services. Owner reserves the
right to employ other means to accomplish said services.
B. Owner shall pay for the following Additional Services performed, furnished or incurred by A/E, provided that A/E is
not obligated to perform, furnish or incur such services as a part of A/E's Basic Services.
1. Making or assisting in making planning surveys and special analyses of Owner's needs and requirements for
the Project or preparing or assisting in the preparation of Owner's program.
2. Providing additional on-site Project representation of A/E beyond the extent to which such representation
is already provided for in Article II, Basic Services of the A/E.
3. Providing consultation or contract administration for the replacement of any Work damaged by fire, accidental
or natural causes during construction, provided that such damage was not caused by the fault or negligence of
A/E; providing professional services or arranging for the Work to proceed should Contractor default in the
performance of the Construction Contract or become delinquent or insolvent.
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 9
4. Providing specialized, detailed, complex design, or services of special consultants which exceeds the Basic Services
such as:
Energy Life Cycle Cost Analysis Thermal Scans
Acoustical Consultant
Signage/Graphics
Hazardous Material
Communications Consultant
Consultant Geotechnical Investigation
Construction Testing
Site Survey
Indoor Air Quality Elevator
Audio Visual Security
Specialized Lighting Consultant
Making Public Presentations
HVAC Balancing
Interior Design Consultant
Kitchen Consultant
Traffic Signal Consultant
Landscape Consultant
Basic Commissioning
Civil Engineering
Testing
Graphics
5. Providing consulting services for Owner-supplied equipment or components to be incorporated into
the Construction Contract.
6. Providing design services relative to future facilities, systems and equipment that were not defined in the
initial program and/or not incorporated into the Construction Contract.
7. Providing detailed evaluations of existing facilities, and surveys or inventories required in connection with
work not intended to be constructed as part of the Project.
8. Providing assistance in design and implementation of formal commissioning or training pertaining to
the utilization of equipment or system(s).
9. Providing services after issuance to Owner of the final Certificate for Payment, except as in Article II. G. 4.
10. Preparing to serve or serving as an expert witness in connection with any arbitration or other legal
proceeding provided that such proceeding is not caused or contributed to by the actions of A/E.
11. Making measured drawings of existing construction when required for planning additions or alterations thereto.
12. Revising drawings or specifications previously approved by Owner when such revisions are due to changes in
Project scope, program changes, changes required by the enactment of revisions to codes, laws, or regulations
subsequent to the preparation of such documents, or other changes directed by Owner that are not normally
made as a part of the Schematic or Design Development phases.
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 10
13. Providing services for securing separate bids and for additional contract administration if the Owner requests
that the construction work be divided in a manner that increases the A/E contract administration effort or if
Owner requests separate bid packages.
14. Providing brochures, special graphic presentations, or detailed professionally-built architectural models
beyond those required to comply with Article II.
15. Preparing the Project for temporary suspension by Owner or recommencement of the Project after any
suspension period, provided that any temporary suspension of the Project is first affirmed in writing by Owner
and is not caused by actions of A/E.
16. Preparing of bid alternates drawn or specified by A/E, providing the bid alternates were drawn or specified at
the written request of Owner, and are not for the purpose of conforming to the proposed construction cost
established by the Owner.
17. Preparing of documents for and participation in the process for obtaining special permits or zoning approvals
such as Master Use Permit, Conditional Use Permit, SEPA Environmental Checklist, Shorelines Substantial
Development Permit, or preparing an Environmental Impact Statement unless otherwise provided in this
Agreement.
18. Participation in a formal partnering process.
19. Providing services during the construction phase in connection with changes in the work. Services performed in
connection with changes due to an error or omission of A/E will not be compensated as Additional Services. (See
Article VIII regarding compensation for changes during construction).
20. Coordination between the Work of this Project and other related projects for which Owner has agreements
with other consultants and/or contractors.
21. Providing services for participation in Value Engineering or Constructability Review processes requested by
Owner and conducted by Owner’s separate consultant, which goes beyond normal written review and comment
on Value Engineering and Constructability Review reports. Incorporating Constructability Review comments that
clarify Construction Documents without changing the scope of work is not an additional service.
22. Providing services for registration, documentation, and associated services required for sustainable design
Project certification with the US Green Building Council Leadership in Energy and Environmental Design (LEED)®
or equivalent process.
23. Providing a preconstruction presentation of the Project design to Owner representatives beyond such
services already provided for in Article II, Basic Services of the A/E.
24. Modifying the original Construction Documents to conform to the Project field record drawings and
specifications provided by the Contractor at completion of construction. The record drawings and specifications
shall be completed by the A/E and submitted to the Owner within 60 days of the A/E’s receipt of the Project
field record drawings from the Contractor. The submittal shall be in an electronic format acceptable to
the Owner, one full- size set of scalable drawings on approved bond paper and one complete copy of
the record specifications. The documents shall be marked as Project Record Drawings and
Specifications.
25. Providing a list and complete matrix of tests and inspections required for the Project in a format approved by
the Owner.
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 11
C. In the event the Construction period up to substantial completion exceeds the time stipulated in the Construction
Contract including change order extensions, A/E shall continue administration of the Construction Contract and be
entitled to Additional Services compensation for the construction time extension occurring through no fault or
neglect of A/E. Construction completion phase services (Article II G) will not be compensated as Additional Services.
D. Owner shall pay for the following Reimbursable expenses incurred by A/E, provided that A/E is not obligated to incur
such expenses as a part of Basic Services. Owner will pay A/E an additional 10% of authorized reimbursable expenses
as a handling fee.
1. Providing additional copies of drawings, specifications, studies, reports, Contract Documents,
correspondence and/or papers received or issued by A/E as requested by Owner.
2. Providing printing and distribution of Bid Documents.
3. Providing special test equipment required to accomplish A/E services which is to become property of the Owner.
4. The customary and approved travel and per diem costs to the A/E during the course of Basic and
Additional Services as detailed in the Agreement.
ARTICLE IV - A/E'S ESTIMATES OF CONSTRUCTION COST
A. A/E does not guarantee any estimate of the construction cost prepared by A/E nor assume responsibility for
predicting cost fluctuations due to economic or market conditions or a shortage of bidders on the Project. However,
the estimate shall represent A/E's judgment as a design professional familiar with the construction industry of the
cost Owner should expect to pay for the construction, not including State of Washington Sales Tax, Owner's Project
contingency funds, consultant services compensation, or other items in Owner's Project budget. A/E shall notify
Owner in writing at any time the estimated cost of construction is expected to exceed the proposed construction cost
established by the Owner. A/E's written notification shall include a detailed explanation and shall provide suggestions
for reducing the estimated cost so that it does not exceed the proposed construction cost established by the Owner.
The Owner agrees to cooperate with the A/E and permit reasonable and necessary revisions or reductions to the
scope of the Project. The A/E agrees to revise the Drawings and Specifications as necessary at no additional expense
to the Owner, if so requested by the Owner, in order to bring the estimated cost within the proposed construction
cost established by the Owner.
B. A/E's estimates at each phase shall correlate with the drawings and specifications and shall have sufficient detail
and clarity required for Owner's review. A review by Owner shall not relieve A/E of any responsibility for the
completeness, quality, and accuracy of the estimates.
ARTICLE V – DEFINITIONS FOR BASIS OF COMPENSATION
A. Construction Contract Award Defined. The Construction Contract Award is the actual dollar amount of the
Construction Contract at the time the Construction Contract is awarded by Owner to Contractor.
ARTICLE VI - COMPENSATION FOR BASIC SERVICES
A. The fee for Basic Services is a stipulated sum.
B. Owner shall make payment for A/E services monthly. The payments shall be in proportion to the progress of A/E's
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 12
work. Final payment for each phase shall become due and payable upon completion and written approval by Owner
of that phase of A/E's work.
C. Owner shall make no deduction from A/E's compensation on account of penalties, liquidated damages or other
sums withheld from Contractor(s) through no fault of A/E.
D. A/E shall submit requests for payment monthly on forms provided and in a manner prescribed by Owner. A/E shall
demonstrate to Owner that sufficient progress has been made to support the invoice amount. Owner shall make
payment within 30 days of presentation of a properly prepared invoice.
E. A/E shall pay each Sub-consultant upon receipt of payment from Owner. Failure of the A/E to make payments
to Sub-consultants may be considered non-performance and cause for termination.
F. Owner shall make payment for Construction Completion Phase services upon approved completion of the
requirements set forth in subsections II. G. 1, 2, and 3.
ARTICLE VII - COMPENSATION FOR ADDITIONAL SERVICES AND REIMBURSABLE EXPENSES
A. Unless otherwise agreed in writing by Owner, A/E shall be paid for authorized Additional Services and Reimbursable
Expenses either on the basis of a stipulated sum agreed upon with Owner, or on the rates and unit costs set forth in
this Agreement.
B. Owner shall make payments monthly for authorized Additional Services and Reimbursable Expenses, within 30 days
of presentation of a properly prepared A/E's invoice.
C. When requesting payment for Additional Services or Reimbursable Expenses, A/E shall submit an itemized billing
showing unit cost and quantity of each item billed, and referencing the specific authorizing document.
ARTICLE VIII - COMPENSATION FOR CHANGES DURING CONSTRUCTION
A. The method of arriving at the compensation to be paid for the A/E’s work required by authorized changes to
the Construction Contract shall be as follows:
If authorized change is: The compensation shall be:
1. An item of work added to the Construction
Contract reflected by an additive cost in a Change
Order.
2. An item of work Deleted from the Construction
Contract reflected by a deductive cost in a
Change Order.
3. An Owner requested modification to the work that
is designed by A/E but not included in the
Construction Contract.
4. An item of work that is designed by A/E and is
reasonably categorized by Owner to be an
omission or error.
5. An item of work that is deductive or additive and
the A/E’s work required is not commensurate with
the Basic Services Fee.
6. An item of work added to the Project that does not
require A/E’s services.
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 13
1. 0 to 100% of basic fee percentage times the cost of
the additive item of work as mutually agreed
between Owner and A/E.
2. No addition to or deduction from the compensation
for Basic Services.
3. 0 to 71% of basic fee percentage times the cost
of the additive item of work as mutually agreed
between Owner and A/E.
4. No additional compensation unless authorized by
Owner; work in this category may result in a claim
against A/E by Owner for some or all of the costs
involved.
5. Negotiated under the terms of this Agreement as
Additional Services.
6. No additional compensation.
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 14
B. The method of payment for design services required by authorized changes to the Construction Contract will be
determined in accordance with subparagraphs VIII, A, above and Payment is to be requested and paid with
progress payments to A/E during the Construction Phase in proportion to the progress of A/E’s work and after
issuance of the Authorization for such Additional Services.
ARTICLE IX – NOT USED
ARTICLE X - TERMINATION
A. Termination by Owner Refer to paragraph 5. TERMINATION of the AGREEMENT FOR ARCHITECTURAL SERVICES
ARTICLE XI - GENERAL REQUIREMENTS
A. Personnel
The services to be furnished under the terms of this Agreement shall be performed by A/E and the sub-consultants,
agreed to jointly by A/E and Owner, and shall not be assigned or subcontracted further, in whole or in part, without
the express written consent of Owner.
B. Records
1. Final surveys, reports, Contract Drawings and Specifications, and calculations shall be signed and stamped by
an Architect or Engineer licensed in the State of Washington and provided to Owner.
2. Records of A/E's payroll, consultant and Reimbursable expenses pertaining to the Project shall be kept on a
generally recognized accounting basis, shall be available to Owner or its authorized representatives at
mutually convenient times, and shall be retained for six years after final acceptance of the Project.
C. Nondiscrimination. During the performance of this Agreement and in considering offers from and doing business
with Sub-consultants, A/E shall not discriminate against any person because of race, color, creed, sex, national origin,
marital status, age, the presence of any sensory, mental or physical disability, or status as a special disabled or
Vietnam Era veteran.
D. Regulated materials requiring special handling or abatement
1. Owner will provide to A/E the information required by WAC 296-62-054 regarding hazardous materials
preexisting at the job site.
2. If there are existing facilities involved in this Project that may contain hazardous materials, Owner shall
determine if hazardous materials exist in or adjacent to the Project area. If A/E becomes aware that hazardous
materials existin or adjacent to the Project area, A/E shall inform Owner. Owner shall investigate and
test these materials to determine the extent and nature of the hazardous materials, and decide on
appropriate procedures to abate the hazardous materials or protect it during construction. Owner
may separately contract with a hazardous materials consultant for this purpose.
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 15
3. If hazardous material abatement is required, it may, at Owner's sole discretion, be dealt with either as a
separate construction contract or as a part of the general Construction Contract for the Project.
4. If Owner chooses to include abatement as part of the general Construction Contract for the Project, or if
measures are required to protect the hazardous material during construction, the drawings and specifications
related to the hazardous material work shall be prepared by Owner (or by a consultant separately hired by
Owner for this purpose), and provided to A/E by Owner for inclusion in the set of Contract Documents prepared
by A/E. All Drawings and Specifications for the hazardous material work shall clearly identify the author of such
Drawings and Specifications.
5. Any questions that arise related to hazardous materials shall be referred to Owner for resolution, and A/E shall
not be required to do any work nor render any opinions related to hazardous materials questions. A/E shall
coordinate to assure consistency between the Work and schedule of A/E and of the hazardous material work.
E. Insurance
A/E shall maintain at A/E’s own expense and for the life of this Agreement, the insurance type and amount of coverage
indicated in paragraph 13 INSURANCE of the AGREEMENT FOR ARCHITECTURAL SERVICES.
1. A/E shall require it’s structural, civil, mechanical, and electrical sub-consultants to obtain and maintain
the insurance coverages set forth in Section XI.E, except Umbrella Excess Liability.
F. Hold Harmless Refer to paragraph 10 of the Agreement for Architectural Services.
G. Corrections The A/E shall promptly correct any errors, omissions, or negligence in the performance of A/E services
at no additional cost to the Owner. The Owner may pursue a claim against the A/E for some or all of the Owner’s
costs resulting from A/E’s errors, omissions, or negligence.
H. Approvals Owner's review, approval, acceptance, use, or payment for all or any part of A/E's services or of the
Project itself shall in no way alter A/E's obligations or Owner's rights hereunder.
I. Representations. A/E hereby represents to Owner the following:
1. That A/E is financially solvent, able to pay A/E's debts as they mature and that A/E possesses sufficient working
capital to complete the services required,
2. That A/E is able to furnish any and all of the facilities, tools, materials, supplies, equipment and labor required to
complete the services required and to perform all of A/E's obligations hereunder and has sufficient experience
and competence to do so;
3. That A/E's execution of this Agreement and A/E's performance thereof is within A/E's duly authorized
powers; and
4. That A/E agrees that the representations in this Subparagraph XI.I shall survive the execution and delivery of
this Agreement.
5. That A/E shall comply with all applicable state and local laws, statutes, and ordinances relating to
professional registration, licensing and authority to perform all of A/E’s obligations required to be performed
under this Agreement.
6. That A/E’s duly authorized representative has visited the Project, become familiar with the local conditions
under which the services required hereunder are to be performed and correlated A/E’s observations with all of
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 16
the requirements of the Construction Contract Documents.
J. Jurisdiction This Agreement shall be deemed executed in the county in the State of Washington in which the
Owner’s contracting authority resides. The laws of the State of Washington shall govern the interpretation and
application of its provisions.
K. Time Time is of the essence of each and every provision of this Agreement.
L. Use of Documents
1. The Drawings, Specifications and other documents, including drawings and specifications prepared in CAD form
and stored on magnetic media, prepared by A/E or A/E's sub-consultants for this Project are intended for use
solely with respect to this Project. Owner shall be permitted to retain copies, including reproducible copies and
originally stamped copies of A/E's Drawings, Specifications and other documents for information, and reference
in connection with Owner's use and occupancy of the Project. Owner shall not use A/E's Drawings, Specifications
or other documents for other projects, provided that it is expressly understood and agreed that Owner shall have
the right to utilize A/E's Drawings, Specifications and other documents to expand the Project, correct any
deficiencies, make any renovations or repairs to the Project, or use for future project design other than the
construction of another building. Original construction drawings, sketches, renderings, models, other
reproducible drawings prepared under this Agreement, surveys, reports, photographs, construction phase
documentation prepared by A/E, copies of all correspondence and papers received or issued by A/E and all
equipment or publications authorized by Owner for purchase shall be delivered to Owner upon request if such
request is made during the Project or within five years after Substantial Completion.
The A/E shall be permitted to remove all indicia of its ownership and/or involvement from electronic records
such as CAD drawings or documents stored on magnetic disc. Any use or reuse by the Owner of drawings,
specifications and other documents, including electronic record documents, will be without liability or legal
exposure to the A/E.
2. A/E may use renderings or photographs of the Project for promotional purposes. Owner may upon written
notice to A/E limit or withdraw its permission to use Project materials for promotional purposes. A/E shall not
use drawings, specifications and other documents prepared for this Project for any other purpose unrelated to
this Project, without Owner's written consent.
M. Claims and Disputes
1. A Claim is a demand or assertion seeking, as a matter of right, adjustment or interpretation of this Agreement,
payment of money, extension of time or other relief with respect to the terms of this Agreement. The term
"Claim" also includes other disputes and matters in question between Owner and A/E arising out of or relating
to the Project. Claims must be made by written notice. The responsibility to substantiate Claims rests with the
party making the Claim.
2. Claims must be made within 21 days after occurrence of the event giving rise to such Claim or within 21 days
after claimant first recognizes the conditions giving rise to the Claim, whichever is later. The party against which
the claim is made shall respond to the claim within 30 days.
3. The parties shall expeditiously attempt to resolve all Claims and disputes in a non-litigious manner. If the claim or
dispute cannot be settled through negotiation, the parties agree first to try in good faith to settle the dispute
through mediation under the Construction Industry Mediation Rules of the American Arbitration Association, or
other mutually agreeable equivalent format, before resorting to arbitration, litigation or some other dispute
resolution procedure.
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 17
N. Upon demand by Owner, any claims between Owner and A/E, Contractor and A/E, Owner and Contractor, Owner
and Contractor’s Guarantor, or Contractor and its subcontractors and suppliers, shall be submitted in a single
forum, and Owner may consolidate or join any of the above named parties in the action. Other third parties may
be joined upon notice of either A/E or Owner and with the consent of such third party. Thereafter, such third
parties shall be bound by the results of such dispute resolution process to the same extent as the original parties
to the dispute.
O. Should any provision of this Agreement, at any time, be in conflict with any law, ruling or regulation, or be
unenforceable for any reason, then such provision shall continue in effect only to the extent that it remains valid.
In the event any provision of this Agreement becomes less than operative, the remaining provisions of this
Agreement shall nevertheless remain in full force and effect.
P. Communications by and with A/E's consultants shall be through A/E. Notwithstanding anything to the contrary in this
Agreement, Owner has not relinquished its right to communicate with Contractor directly.
Q. Owner and A/E, respectively, bind themselves, their partners, successors, assigns and legal representatives to the
other party to this Agreement and to the partners, successors, assigns and legal representative of such other party
with respect to all covenants of this Agreement. Neither A/E nor the Owner shall assign this Agreement without the
written consent of the other party.
R. Nothing contained in this Agreement shall create a contractual relationship with or cause action in favor of a
third party against either Owner or A/E.
S. This Agreement represents the entire and integrated Agreement between Owner and A/E and supersedes all prior
negotiations, representations or agreements, either written or oral. This Agreement may be amended only by
written instrument signed by both Owner and A/E.
ARTICLE XII - QUALITY ASSURANCE
A. General Requirements. A/E shall provide a Quality Assurance (QA) Program on all projects that shall encompass all
planned and systematic activities with the goal of achieving a Project that will perform as intended in service, meet
the program requirements, and comply with the terms of this Agreement. As a minimum, the QA program shall
meet the following requirements:
1. A/E QA program shall cover activities affecting quality performed by A/E for Owner.
2. All elements of the Drawings and Specifications shall be checked by A/E and such checks shall be made by
persons other than those preparing the materials and by professional personnel trained in that specific
discipline with the goal of:
a) Assuring the completeness of the Drawings and Specifications delivered by the A/E.
b) Assuring a high level of construction quality and avoiding change orders to construction contracts that are
caused by conflicts, ambiguities, inaccuracies, and deficiencies in and between the construction Drawings
and Specifications.
3. A/E shall include in all sub-consultants’ contracts the QA requirements defined herein.
4. The QA program shall be implemented upon the issuance of Authorization to Proceed and continue for
the duration of activities covered by this program.
5. A/E shall provide Owner access to activities and records affecting quality to confirm implementation of the QA
program. A/E shall retain and maintain identifiable, legible, and retrievable QA records for the duration of the
Project. Q/A records will be turned over to the Owner, if requested, upon completion of the Work.
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Page 18
6. Specific Requirements. For projects with a proposed construction cost established by the Owner of $1 million or
greater, A/E shall provide a written Quality Assurance (QA) Program for Owner review. For projects with a the
proposed construction cost established by the Owner under $1 million, when requested by the Owner, the A/E
shall provide a written QA Program for Owner review. A/E’s written QA program shall include at least the
following activities: The specific methodologies that will be used to cross check Drawings of the various
disciplines to one another for completeness and accuracy at each submittal stage.
7. The specific methodologies that will be used to cross check the Drawings and Specifications to each other
for completeness and accuracy at each submittal stage.
8. A/E shall submit the QA program prior to or concurrent with the first monthly request for payment.
9. A checklist of items that will be researched during the on-site investigation.
10. Maintenance of an “Exception to Program Requirements List.” This list shall include all items that are at variance
with the Project Program.
11. A system for tracking and documenting changes to the Project Program.
ARTICLE XIII - GLOSSARY
A/E Architect/Engineer
AHJ: Agency Having Jurisdiction
CAD: Computer Aided Drafting
CSI: Construction Specifications Institute
CUP: Conditional Use Permit
EIS: Environmental Impact Statement
MUP: Master Use Permit
QA: Quality Assurance
SEPA: State Environmental Policy Act
End of Conditions of the Agreement
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Attachment A
ATTACHMENT A
DOCUMENT REQUIREMENTS
This Attachment lists the documents to be provided by the A/E to the extent that the items of work to which the documents
are related are included in Article II, Basic Services of the A/E in the Conditions of the Agreement or, are Additional Services
agreed to by the Owner and A/E. This list is not all inclusive nor is it limited to any items referred to or implied in other parts
of the Agreement or normally provided under Article II of the Conditions of the Agreement.
ITEM SCHEMATIC
PHASE
DESIGN
DEVELOPMENT
PHASE
CONSTRUCTION
DOCUMENT PHASE
Specification System and Material
Narrative Description
Outline Specification Complete Specification
Site Existing conditions Site
footprints
Site entrance Demolition
Site utilities
Utility requirements Roads
and driveways Loading
dock location Future
expansion Walkway
locations Stairway
locations Parking locations
Waste/recycle collection
locations
Landscaping Existing conditions
Existing irrigation
Irrigation legend
Pedestrian
circulation Utility
details Dimensions
Traffic flow plan
Handicapped flow plan
Lighting plan
Stairway connections
Waste containers
Bicycle facilities
Site drainage
Site utilities
Reference elevations
Irrigation plan
Planting plan
Pipe sizes
Connection details
Contractor parking
Construction area
Construction
phasing
Site development
phasing Street use plan
Soil preparation and
planting specification
Pipe sizes
Piping diagrams
Design calculations
Guying details Existing
tree protection
Building
Exterior
Envelope
Typical elevations
Building cross sections
Fenestration layout
Material designations
Energy code
requirements Roof layout
Typical wall sections
Typical window details
Exterior door details
Roof & drainage plan
Parapet & coping details (typ.)
Flashing details
Roof mounted
equipment Exterior
details
Roof details
Structural Structural scheme
Written description including
seismic analysis of existing bldg.
& proposed strengthening
techniques
Structural sections
Typical floor framing plan
Main member sizing
Foundation plan
Structural details
Foundation
details
Beam & column schedules
Structural notes
Calculations
Structural legend
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Attachment A
ITEM SCHEMATIC
PHASE
DESIGN
DEVELOPMENT
PHASE
CONSTRUCTION
DOCUMENT PHASE
Building
Interior
Typical floor plans (min. 1/16”
scale)
Area use identification and
area in sq. ft.
Janitor closet(s) location (s)
Circulation paths
Preliminary layouts of major
specialized spaces
Show flexibility for expansion
and alterations
All room numbers
Area tabulations compared
to program requirements
Code study:
exiting, area separation, etc.
Mechanical, electrical and
other service rooms
All floor plans (min. 1/8”
scale)
Partition types
Defined seating, serving &
kitchen facilities
Fixed seating
Wall types
Equipment and
furniture layouts
Vertical shaft locations
Specialized area floor plans
min 1/4” scale
Dimensioned floor plans
Finish schedules
Door & hardware
schedules Interior
elevations Reflected ceiling
plans Partition details
Interior details
Elevators Elevator location
Equipment room
location Elevator legend
Elevator shaft section
Equipment
description
Dimensioned plans
Complete specification
Door and frame details
Interior details with lighting
Plumbing
& Piping
Location of header(s)
Location of pipe chases
Fixture locations
Mechanical legend
Water header diagram
Chilled water header
diagram Steam header
diagram
Piping plans
Fixture list
Material cut
sheets
Pipe sizes
Radiation riser diagram
Plumbing riser diagram
Water header diagram
Chilled water riser diagram
Coil detail
Convector detail
Water heater
detail Design
calculations
HVAC Identify all systems
One line flow diagrams
Energy code
requirements Special
occupancy zones
Mechanical legend
Air intake & exhaust location(s)
Preliminary calculations
One line duct layout
Equipment list
Equipment location
Control diagram
Sequence of operation
Mechanical room layout
Utility shaft layout & sections
Equipment cut sheets
Equipment
details Duct sizes
Installation detail
Cross sections
Connection to FA & MCC
Design calculations
Fire Protection
(Mechanical)
Connection to utility
Location of sprinkler valve
Sprinkler legend
Riser diagram
One line layout
Complete specifications
Sprinkler valve details
Design calculations
AGENDA ITEM #6. c)
February 2017 City of Renton Conditions of the Agreement Attachment A
ITEM SCHEMATIC
PHASE
DESIGN
DEVELOPMENT
PHASE
CONSTRUCTION
DOCUMENT PHASE
Lighting Typical spaces w/foot
candles Energy code
requirements
Fixture/switching layout
Light level calculations
Fixture types
Lighting cut sheets
Fixture schedule
Control diagrams
Installation details
Lighting calculations
Final energy code calculations
Electric
Power
Distribution
One line service diagram
Electric vault location(s)
Electric closet location(s)
Electric legend
Equipment layout
Panel location(s)
One line power diagram
Receptacle locations
Panel schedules
Load calculations
Fault current
calculations MCC details
Branch circuit details
Fire Alarm Connection for
monitoring
Panel location
Fire alarm zones
Smoke zones
Device locations
Riser diagram
Connection details Connection to MCC
& HVAC Riser diagram
Telecommuni-
cations
Service
Facilities
Universal
Design/ADA
Building & local distribution
Frame closet locations & size
Cable tray locations
Backboard Locations
Loading dock
Service elevator
Service road
Accessible locations
Restrooms
Accessibility design review
Common entrance for all
Riser diagram(s)
Material cut
sheets
Voice/data outlet
locations Device cut
sheets
Assisted listening
equipment Waste
containers
Recycle holding
Bottled gas area
Any special waste handling
Service vehicle parking area
Ramped access
Same path of travel
between buildings
Raceway plan(s)
Raceway details
Details for all accessory and support
apparatus in each area
Details for all associated accessories
and provisions
Commissioning Documentation of
design criteria and
assumptions One-line
diagrams Calculations
System zoning
Sequences of
operation
Production of the document required
in accordance with Owner’s
Requirements
Sustainable
Design
Eco-Charette
LEED Scorecard
Summary of sustainable design
strategies used to meet green
building goals
LEED Scorecard
Summary of sustainable
design strategies used to
meet green building goals
LEED Scorecard
Summary of sustainable design
strategies used to meet green
building goals
End of Attachment A
AGENDA ITEM #6. c)
FIRE STATION #15, 1404 NORTH 30TH STREET, RENTON, WA 98057
EXHIBIT C
COMPENSATION BREAKDOWN
SUMMARY FOR SERVICES RENDERED UNDER THIS AGREEMENT
Basic Services Compensation $ 425,503
Additional Services Compensation $ 377,983
Not to Exceed Agreement Grand Total $ 763,486
BASIC SERVICES COMPENSATION BREAKDOWN
Compensation for Basic Services described herein shall be based on a fixed price fee. The City of
Renton proposed construction cost is $3,200,000.
Compensation for Additional Services shall be a based upon fixed fees, hourly fees, and costs plus
markup, as provided in Consultant’s Proposal which is attached to the Agreement as Exhibit A.
The total compensation for Additional Services shall not exceed $337,983.
Basic Service Compensation shall be fixed as defined below:
Fee
Schematic Design: $ 53,091
Design Development: $ 59,083
Construction Documents: $ 91,655
Bidding Phase: $ 5,811
Construction Phase: $ 208,602
Completion Phase: $ 7,261
Basic Services Compensation Sub-total $ 425,503
Basic Services Grand Total $ 425,503
QUALITY ASSURANCE
The Consultant shall provide a written Quality Assurance Program for the City of Renton review
and approval. The Consultant shall administer the approved Quality Assurance Program.
ADDITIONAL SERVICES CONDITIONS
1. When the A/E is authorized by the City of Renton to perform Additional Services at an
hourly or cost basis, the following standard rates shall apply:
Principals of the Firm - Maximum Dollars/Hour:
(a) When performing duties as principal (a) $200.00
(b) When working on project production (b) $175.00
AGENDA ITEM #6. c)
Employees of the Firm - Multiplier:
(a) Multiplier time’s employee’s direct salary (a) 3.2
(Multiplier shall compensate the A/E for overhead and profit. Direct salary does not
include fringe benefits.)
(b) Shall not exceed (b) $150.00
Sub-consultants: As invoiced plus handling fee:
(a) A/E handling fee for sub-consultants (a) 10%
The maximum Principal and Employee rates used above for the Consultant shall also apply
for sub-consultants unless otherwise identified in the Consultant’s detailed proposal.
2. Travel: Travel within a 50-mile radius is not reimbursable. Travel between a 50 and 350-
mile radius may be negotiated as an additional service at not greater than the approved
state rate ($0.51 per mile). Any cost reimbursement for travel beyond the 350-mile radius
requires written justification and prior approval from the City of Renton.
3. Payment requests for reimbursable expenses shall include an itemized breakdown of the
billing indicating unit cost and quantity of each item billed, copies of any supporting
invoices, and/or other supplemental data as may be required by the authorization. Also,
include a summary sheet showing accumulation of reimbursable expenses with a
breakdown by each authorization.
4. Miscellaneous, routine overhead expenses such as telephone costs, mail, clerical supplies,
computer, copying, fax, transportation, etc. incurred in the normal process of performing
basic services or additional services are not reimbursable.
PROJECT MANAGEMENT CONDITIONS
The designated City of Renton’s representative for this project is Robert Ebert, Project Manager
for the Facilities Division, Community Services, City of Renton.
The A/E agrees that the persons designated below shall serve in the indicated capacities for all
services contemplated under this Agreement; and that they shall serve in said capacity for the
duration of the Agreement, and that they shall not be changed without written approval from the
City of Renton, unless they prove to be unsatisfactory to the City of Renton or cease to be in the
employ of the A/E:
Principal in Charge; responsible for general overall project direction: Keith James Schreiber, AIA
Project Manager; to act as the A/E's representative in all dealings with the City of Renton and to
exercise direct and personal control over all the A/E's activities contemplated herein: Mary Jo Lux,
AIA
Construction Administrator; to be the A/E's representative in all dealings with the construction
contract(s) and to exercise direct and personal control over all the A/E's construction phase
activities contemplated herein: Mary Jo Lux, AIA
AGENDA ITEM #6. c)
SITE VISITS FOR CONSTRUCTION PHASE - BASIC SERVICES
The A/E shall observe the construction in progress as follows:
Architect/Engineer: The Architect shall visit the site at intervals appropriate to the stage of
construction. For purposes of this agreement it is assumed that this will total 52 visits.
Sub-Consultant's site visit intervals shall only apply when associated construction activities are
underway at the project site.
Sub-Consultants:
Mechanical 1 visit per Month (average, assumes 6 total)
Electrical 1 visit per Month (average, assumes 6 total)
Civil 1 visit per Month (average, assumes 6 total)
Structural 1 visit per Month (average, assumes 3 total)
Landscape 1 visit per Month (average, assumes 6 total)
VOLUNTARY MWBE UTILIZATION
MWBE participation is highly encouraged by the City of Renton.
Consultants may contact the Office of Minority and Women’s Business Enterprises (OMWBE) to
obtain information on certified firms for potential sub-consultants.
The Consultant’s proposal anticipates 20% participation by WBE firms and 5% by MBE firms
SCHEDULE OF PERFORMANCE
Schedule for Performance:
Programming/Predesign Complete March 17, 2017
Schematic Design Phase Complete May 22, 2017
Design Development Phase Complete July 31, 2017
Contract Document Phase Complete November 13, 2017
Bid Opening Complete December 14, 2017
Construction NTP: 1 January 2018
Construction Complete 1 December 2018
Completion Complete 31 December 2018
Schedule for Performance for Additional Services shall be integrated with and run parallel to the
above.
AGENDA ITEM #6. c)
AB - 1866
City Council Regular Meeting - 06 Mar 2017
SUBJECT/TITLE: Adopting the City of Renton's 2018-2023 Business Plan
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Executive
STAFF CONTACT: Preeti Shridhar, Deputy Public Affairs Administrator
EXT.: 6569
FISCAL IMPACT SUMMARY:
None.
SUMMARY OF ACTION:
Renton's business plan represents the areas of strategic focus over a six -year planning window. In annual
workshops, the City Administration and Council review the city's Vision, Mission, Goals and Objectives for the
city's six-year business plan. The Vision and Mission are high -level statements of what the city aims to achieve;
the Objectives outline the specific initiatives that the city will undertake during the six -year window to carry
out the Goals and meet the Mission and Vision. During this year's annual workshop, the Administration and
Council discussed and proposed changes to the Goal of Inclusion as follows:
• Improve access to city services, programs and employment (added word employment) and make residents
and businesses aware of opportunities to be involved with their community.
• Encourage volunteerism, participation and civic engagement (deleted this statement)
EXHIBITS:
A. Draft 2018-2023 Business Plan
B. Resolution
STAFF RECOMMENDATION:
Approve the 2018-2023 Business Plan and adopt the Resolution.
AGENDA ITEM #6. d)
Provide a safe,
healthy, vibrant
community
Promote safety, health,
and security through
effective communication
and service delivery
Facilitate successful
neighborhoods through
community involvement
Encourage and partner
in the development of
quality housing choices
for people of all ages and
income levels
Promote a walkable,
pedestrian and bicycle-
friendly city with complete
streets, trails, and
connections between
neighborhoods and
community focal points
Provide opportunities
for communities to be
better prepared for
emergencies
Promote economic
vitality and strategically
position Renton for
the future
Promote Renton as the
progressive, opportunity-
rich city in the Puget
Sound region
Capitalize on
opportunities through
bold and creative
economic development
strategies
Recruit and retain
businesses to ensure
a dynamic, diversified
employment base
Nurture
entrepreneurship
and foster successful
partnerships with
businesses and
community leaders
Leverage public/
private resources to
focus development
on economic centers
Support planned
growth and influence
decisions that impact
the city
Foster development
of vibrant, sustainable,
attractive, mixed-use
neighborhoods in urban
centers
Uphold a high standard
of design and property
maintenance
Advocate Renton’s
interests through state and
federal lobbying efforts,
regional partnerships and
other organizations
Pursue transportation
and other regional
improvements and services
that improve quality of life
Balance development
with environmental
protection
Building an inclusive
informed city with
opportunities for all
Improve access to city
services, programs and
employment, and make
residents and businesses
aware of opportunities
to be involved with their
community
Build connections with
ALL communities that
reflect the breadth and
richness of the diversity
in our city
Promote understanding
and appreciation of
our diversity through
celebrations and festivals
Provide critical and
relevant information on a
timely basis and facilitate
two-way dialogue between
city government and the
community
Meet service demands
and provide high
quality customer
service
Plan, develop, and
maintain quality services,
infrastructure, and
amenities
Prioritize services
at levels that can be
sustained by revenue
Retain a skilled
workforce by making
Renton the municipal
employer of choice
Develop and maintain
collaborative partnerships
and investment strategies
that improve services
Respond to growing
service demands through
partnerships, innovation,
and outcome management
Renton Business Plan
2018–2023 GOALS
The City of Renton, in partnership and communication
with residents, businesses, and schools, is dedicated to:MISSION
Providing a safe, healthy, welcoming atmosphere where people choose to live
Promoting economic vitality and strategically positioning Renton for the future
Supporting planned growth and influencing decisions that impact the city
Building an inclusive informed city with opportunities for all
Meeting service demands through high quality customer service, innovation,
a positive work environment, and a commitment to excellence
Renton: The center
of opportunity in
the Puget Sound
Region where
families and
businesses thrive
VISION
DR
A
F
T
RENTON. AHEAD OF THE CURVE.
AGENDA ITEM #6. d)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE
2018-2023 BUSINESS PLAN.
WHEREAS, the Council annually adopts a six-year business plan; and
WHEREAS, at the Council-Staff Retreat held February 9-10, 2017, the Council reviewed the
2018-2023 Business Plan; and
WHEREAS, the Council made the changes it believed advisable to the 2018-2023 Business
Plan;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above findings are true and correct in all respects.
SECTION II. The 2018-2023 Business Plan, a copy of which is attached hereto, is hereby
adopted by the Council, subject to later amendment as the Council sees fit.
PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2017
______________________________
Jason A. Seth, City Clerk
AGENDA ITEM #6. d)
RESOLUTION NO. ________
APPROVED BY THE MAYOR this ______ day of _______________________, 2017
______________________________
Denis Law, Mayor
Approved as to form:
______________________________
Lawrence J. Warren, City Attorney
RES.
AGENDA ITEM #6. d)
AB - 1862
City Council Regular Meeting - 06 Mar 2017
SUBJECT/TITLE: Project Acceptance: Central Renton Sewer Interceptor Reline &
Upsize - CAG-15-118
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Utility Systems Division
STAFF CONTACT: John Hobson, Wastewater Project Manager
EXT.: 7279
FISCAL IMPACT SUMMARY:
The original contract amount was $393,970.05 and the final amount is $554,777.90. The increase of
$160,807.85 was for one authorized change order in the amount of $151,379.41 and the remaining $9,428.44
was due to an increase in time and materials. Change Order #1 was due to additional time and materials
because of unknown large quantities of buried construction debris within the pipe corridor which required
removal by hand to avoid damaging other existing utilities. There is sufficient funding in the project budget to
cover all costs.
SUMMARY OF ACTION:
The project was awarded on June 22, 2015, to Road Construction Northwest, Inc. Construction began on
August 8, 2016, and was completed on October 10, 2016.
The construction start date was delayed approximately one year because the maker of the special sewer
manhole did not complete its construction prior to the rainy season. The project was delayed until the
following summer because sanitary sewer bypass pumping during peak wet weather significantly increases the
cost and the possibility of sewer overflows.
All work was performed at night because construction required the closure of Sunset Blvd North as well as the
I-405 Exit 4 off-ramp that required extensive traffic control and detours. The construction for this project also
required extensive sewer bypass pumping. Therefore the additional working days resulted in increased costs.
Project close-out has taken longer than usual due to the contractor’s delay in acquiring all the necessary
paperwork from their subcontractors.
EXHIBITS:
A. Notice of Completion of Public Works Contract
STAFF RECOMMENDATION:
Accept the project and release the retainage in the amount of $2 5,332.32 after 60 days, subject to the receipt
of all required authorizations.
AGENDA ITEM #6. e)
Revised #
Assigned to:
UBI Number:
Yes No
Yes
Telephone #
Bond Number:
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
Date Work Commenced Date Work Completed
Contractor Address
Date Contract Awarded
Retainage Bond Contract/Payment bond (valid for federally funded transportation projects)
Name:
Department Use Only
Original
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Project Name
Date Assigned:
Job Order Contracting
Federally funded transportation project?
Contractor's Name
Description of Work Done/Include Jobsite Address(es)
Affidavit ID*
No (if yes, provide Contract Bond Statement below)
Name & Mailing Address of Public Agency
E-mail Address
Contract Number
Notice is hereby given relative to the completion of contract or project described below
Date:Contractor's UBI Number:
Date Work Accepted
Were Subcontracters used on this project? If so, please complete Addendum A. Yes No
$
$$
$$
$$
%
$
$$
Contact Name:Title:
Affidavit ID* - No L&I release will be granted until all affidavits are listed.
Amount Disbursed
p
Sales Tax Rate
Contract Amount
NOTE: These two totals must be equal
TOTAL
Comments:
Sales Tax Amount
Reductions ( - )
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
TOTAL
Liquidated Damages
Email Address: Phone Number:
p
Sub-Total
Additions ( + )
Amount Retained
(If various rates apply, please send a breakdown)
Contract Release
(855) 545-8163, option # 4
ContractRelease@LNI.WA.GOV
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wa.gov
Department of Revenue
Public Works Section
(360) 704-5650
PWC@dor.wa.gov
F215-038-000 10-2014REV 31 0020e (10/26/15)
p@g
AGENDA ITEM #6. e)
Subcontractor's Name:UBI Number: (Required)Affidavit ID*
Addendum A: Please List all Subcontractors and Sub-tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (10/26/15)F215-038-000 10-2014
AGENDA ITEM #6. e)
AB - 1863
City Council Regular Meeting - 06 Mar 2017
SUBJECT/TITLE: Agreement for the Lift Station and Force Main Rehabilitation Group 1
Facilities - Predesign Project with RH2 Engineering, Inc.
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Dave Christensen, Wastewater Engineering Manager
EXT.: 7212
FISCAL IMPACT SUMMARY:
Funding for this contract in the amount of $176,379 is available from the approved 2017 -2018 Wastewater
Capital Improvement Program Lift Station and Force Main Rehabilitation Projects budget
(426.465508/465516). The total project budget in 2017 for the two projects is $1,650,000, of which $400,000
is estimated for the engineering costs and the remainder for construction costs.
SUMMARY OF ACTION:
All of the City’s sewer lift stations have been replaced within the last 25 years with the exception of Falcon
Ridge, which is scheduled to be replaced in 2017-2018. The remaining stations, while in good running
condition overall, need a variety of smaller improvements to both the stations and force mains. This work
will be done in phases. This consultant contract covers predesign activities for the first nine stations (aka
Group 1) that will be rehabilitated. The types of improvements include replacement of outdated
telemetry, recoating wet wells, replacement of pumps and motor controls, and the rehabilitation of force
mains.
RH2 Engineering, Inc. was selected from the approved MSRC Architecture and Engineering Consu ltant
Roster to perform this work.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Execute the agreement for the Lift Station and Force Main Rehabilitation Group 1 Facilities - Predesign Project
with RH2 Engineering, Inc. in the amount of $176,379.
AGENDA ITEM #6. f)
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AB - 1864
City Council Regular Meeting - 06 Mar 2017
SUBJECT/TITLE: Agreement for the Falcon Ridge Lift Station Replacement and Force
Main Improvements Project with RH2 Engineering, Inc.
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Dave Christensen, Wastewater Engineering Manager
EXT.: 7212
FISCAL IMPACT SUMMARY:
Funding for this contract in the amount of $134,880 is available from the approved 2017 -2018 Wastewater
Capital Improvement Program Falcon Ridge Lift Station Project budget (426.465480). The total project budget
in 2017 is $1,050,000, of which $200,000 is estimated for the total engineering costs and the remainder for
construction costs.
SUMMARY OF ACTION:
The Falcon Ridge Lift Station has reached its useful life and is in need of replacement. The station was
originally constructed in the early 1980s as part of the original Falcon Ridge development. In addition to
replacing the lift station, we will also update the existing force main for this station to provide increased ability
for City crews to better maintain the facility.
RH2 Engineering will provide design engineering services for the replacement of the existing lift station and
update to the force main. The engineering services will include site analysis, verifying pumping capacity,
designing the components of the lift station, electrical design, surveying, geotechnical reporting and services
during bidding. Construction services will be added in an addendum once design is complete and we know
what the construction requirements will be.
RH2 Engineering, Inc. was selected from the approved MSRC Architecture and Engineering Consultant Roster
to perform this work.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Execute the engineering consultant agreement for the Falcon Ridge Lift Station Replacement and Force Main
Improvements Project with RH2 Engineering, Inc. in the amount of $134,880 for design engineering services
and services during construction.
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1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE 2018 –
2023 BUSINESS PLAN.
WHEREAS, the Council annually adopts a six‐year business plan; and
WHEREAS, at the Council‐Staff Retreat held February 9 – 10, 2017, the Council reviewed
the 2018 – 2023 Business Plan; and
WHEREAS, the Council made the changes it believed advisable to the 2018‐2023 Business
Plan;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above findings are true and correct in all respects.
SECTION II. The 2018 – 2023 Business Plan, a draft of which is attached hereto, is
hereby adopted by the Council, subject to later amendment as the Council sees fit.
PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2017.
______________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ______ day of _______________________, 2017.
______________________________
Denis Law, Mayor
AGENDA ITEM # 8. a)
RESOLUTION NO. ________
2
Approved as to form:
______________________________
Lawrence J. Warren, City Attorney
RES.1728:3/1/17:scr
AGENDA ITEM # 8. a)
RESOLUTION NO. ________
3
AGENDA ITEM # 8. a)