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Home My WebLink AboutCommittee of the Whole - 24 Jan 2022 - Agenda - Pdf CITY OF RENTON AGENDA - Committee of the Whole Meeting 5:30 PM - Monday, January 24, 2022 Videoconference 1. OPERATING AND SUB-OPERATING LEASE AGREEMENTS FOR FAMILY FIRST COMMUNITY CENTER a) Memo to Council 2. SOLID WASTE UPDATE a) Presentation 3. EXECUTIVE SESSION, immediately following the adjournment of Committee of the Whole a) To discuss potential litigation pursuant to RCW 42.30.110.(1)(i) for approximately 20 minutes. Currently, due to the spread of COVID-19, all regularly-scheduled committee meetings will be held as necessary via video-conference. City Hall is closed to the public. If you would like to attend this week's meeting remotely, you can do so by going to https://us02web.zoom.us/j/86753290028?pwd=M2pOc09HWWNrY05uVnlIWnpGS1E4UT09 Zoom Meeting ID: 867 5329 0028, Passcode: 881839 You can call through Zoom at (253) 215-8782 and use the Meeting ID. Parks & Recreation Department Memorandum DATE: January 18, 2022 TO: Ryan McIrvin, Council President Members of Renton City Council VIA: Armondo Pavone, Mayor FROM: Kelly Beymer, Parks and Recreation Administrator STAFF CONTACT: Russ Woodruff, Capital Project Coordinator SUBJECT: Operating Agreements with Renton School District and HealthPoint for the Family First Community Center Costs for programing, short‐ and long‐term maintenance, and upkeep of the Family First Community Center (FFCC) will be the responsibility of the building tenants as overseen by the City of Renton. An operating agreement with the Renton School District and sub‐operating agreement with HealthPoint have been created to define responsibilities of the parties related to programming and operation of the Family First Community Center as required by the previously executed site control leases with each party. The operating agreements define the respective responsibilities and related uses for the operation of the FFCC to include, but not limited to, site maintenance, short‐ and long‐ term repairs, utilities, use of parking, shared and dedicated use of space, programming coordination, allocation of responsibilities associated with shared uses, and coordination of construction, financing, and development of the property. The agreements define the permitted uses within the facility as the establishment of a community center for the benefit of the youth and families in the area; the provision of a MakerSpace for the exploration of issues related to science, technology, education, and math education; recreational facilities; and the delivery of primary health services by HealthPoint in the clinic space. Council’s approval of these agreements is time sensitive so the construction agreement can be executed prior to expiration of the 60‐day construction bid proposal on February 6, 2022. AGENDA ITEM #1. a) SOLID WASTE UTILITY SOLID WASTE COLLECTION RECOVERY COMMITTEE OF THE WHOLE January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY OVERVIEW: What I’ll Cover •Renton Residential Solid Waste Collection System •What Happened in December & January •How We Responded •Continued Conversations •Opportunities for Improvement January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY Renton Residential Collection •Every -other-week (EOW) garbage & recycling •Weekly organics city-wide •City split into two halves for garbage & recycling collection routes •North half collected one week •South half collected the following week •Same drivers and trucks for North and South garbage & recycling routes January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY North & South Route Maps January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY EOW History •Residential EOW garbage & recycling collection adopted by Council, implemented in 2009 •Waste Management Contractor •Collection model result of 2007/2008 Pilot Study in Renton neighborhoods •Resulted in cost savings to solid waste ratepayers •Promotes waste prevention, recycling, and composting January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY Current Contract •Republic Services contract approved by Council 2016 •Continues residential every-other-week collection •Inclement weather provisions for recovery •Missed residential customers recovered Saturday following miss •Alternate disposal option plan required of Republic for extended inclement weather incident •Typical inclement weather missed collection not eligible for credit per city contract with Republic Services •Customers receive information regarding inclement weather plan and policy annually January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY Current Contract •Republic manages customer accounts and billing for the city •Republic responsible for customer service and communications •Includes enhanced strike provisions •Strike Contingency Plan required •Performance Fees for the impact of labor disruption on city and city customers •Customer credits January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY What Happened •Snow cancels collection December 26th –31st •Garbage and recycle missed for all south route customers •Organics missed city-wide •New Year Holiday on Saturday prevents normal recovery •Missed customers provided regular updates via robocalls, web & social media alerts January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY What Happened •Collection January 3rd –7th •Garbage and recycle for all north route customers •Organics city-wide •Collection recovery begins January 10th & 11th for missed customers •Garbage and recycle collected for missed south route customers •Organics city-wide January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY What Happened •Labor disruption cancels collection January 12th –15th •Impacts south route garbage and recycle customers missed during snow •Organics city-wide •Picket lines by out-of-state drivers at all Pacific Northwest Republic Services locations •Local drivers honor picket line •No driver resources to complete routes January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY HOW WE RESPONDED •Daily communication to impacted customers •Robocalls, website, social media •Responded to customer email, phone calls & voicemail •Four Garbage Collection Events •Liberty Park -January 5th, •Thomas Teasdale Park -January 8th, 14th & 15th •1900 customers participated •Over 50 tons of garbage collected January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY HOW WE RESPONDED •Prioritized collection schedule for recovery of missed garbage & recycling •Suspended organics collection city- wide January 17th –19th •Deployed organics route drivers to south Renton garbage and recycle routes Monday -Wednesday •Authorized extended collection hours during recovery January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY Continued Conversations •Negotiate and issue customer credit •What customers have asked or demanded •Why EOW Collection? •Why was I missed? •Fire Republic Services! •I want credit for missed collection. •Debrief with Republic Services and evaluate response including potential contract amendments January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY Continued Conversations •Benefits of every-other-week collection •Reduced cost –less equipment, fuel, and labor •Reduced landfill impacts –fewer tons disposed at Cedar Hills Landfill, helps extend landfill life and resources •Reduced noise and traffic impacts in neighborhoods •Promotes healthy communities and environmental resiliency through reduced Greenhouse Gas emissions •Fosters environmental sustainability through resource conservation, and reuse of materials that provide environmental and economic benefit January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY Continued Conversations EOW Collection Implementation Results* •Per -person garbage disposal decreased 26% •Recycling tons collected increased 24% •Organics tons collected increased 29% * First full year of the collection program January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY Continued Conversations •Challenges of every-other-week collections •Frequency of collection •Impacts of service disruptions •Community’s understanding of solid waste collection •Organics and compostable material no longer belong in the garbage •Recyclables no longer belong in the garbage •Our definition of garbage today is different than the past •Bundled rates include more than just curbside collection of materials •Clean Sweep program provides special cleanup collection including bulky items •City Litter response team •Waste Prevention, recycling, organics, and hazardous waste education & outreach January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY Opportunities for Improvement •Review existing inclement weather and strike provisions •Develop a plan for extended inclement weather events or other events that disrupt service delivery with a priority on re- establishing service •Improve customer communications plans for inclement weather, significant events that disrupt service, and strikes •Develop in advance, implementation plans for alternative collection schedules that are responsive to customer needs January 24, 2022 AGENDA ITEM #2. a) SOLID WASTE UTILITY WHO TO CALL January 24, 2022 REPUBLIC SERVICES CUSTOMER SERVICE 206-777-6440 RESIDENTIAL 253-872-7220 COMMERCIAL REPUBLIC SERVICES CUSTOMER CARE CENTER 212 WELLS AVENUE S., SUITE 104 RENTON, WA 98057 AGENDA ITEM #2. a)