HomeMy WebLinkAboutAdden 7AMENDMENT NO. 7 TO AGREEMENT FOR LIFT STATION AND
FORCE MAIN REHABILITATION
THIS AMENDMENT, dated for reference purposes only as March 29, 2022, is by and between
the City of Renton (the “City”), a Washington municipal corporation, and RH2 Engineering, Inc.
(“Consultant”), a Washington corporation. The City and the Consultant are referred to collectively
in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is
effective as of the last date signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-17-050, dated
March 20, 2017, to provide necessary services for the Lift Station and Force Main Rehabilitation
Group 1 Facilities (referred to herein as the “Agreement”);
Whereas, the Parties wish to amend the Agreement to change the scope of work and change the
compensation in order to provide services during construction of Phase 2.
NOW THEREFORE, It is mutually agreed upon that CAG-17-050 is amended as follows:
1. Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit
A-7, which is attached and incorporated herein.
2. Compensation: Section 4, Compensation, is amended so that the maximum amount of
compensation payable to Consultant is increased by $90,450 from $1,128,869 to
$1,219,319, plus any applicable state and local sales taxes. The additional compensation
shall be paid based upon Work actually performed according to the rate(s) or amounts
specified in Exhibit C-7, which is attached and incorporated herein.
3.All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
CAG-17-050, Adden #7-22
PAGE 2 OF 2
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Tony V. Pardi
President
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Cheryl Beyer
Senior Assistant City Attorney
Contract Template Updated 06/17/2021
4-14-2022
Approved by Cheryl Beyer via 3/30/2022 email
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EXHIBIT A-7
Amendment No.7 to CAG-17-050
Scope of Work
City of Renton
Lift Station and Force Main Rehabilitation
Phase 2 (Group 1B)–Services During Construction
March 2022
Background
The following Scope of Work includes services during construction for the improvements identified
in the predesign study for the three (3)wastewater lift stations and associated force mains in
Group 1B.Final design and services during bidding for Phase 1B (Baxter, Devil’s Elbow, and East
Valley Lift Stations)were provided for the City of Renton (City) under terms previously executed with
RH2 Engineering, Inc.(RH2).
Task 40 –Project Management
Objective:Manage the RH2 project team and maintain files and records. Monitor the project scope,
budget, and schedule.
Approach:
40.1 Prepare, monitor, and update the project schedule monthly.
40.2 Provide monthly invoices with progress reports documenting work performed and budget
status.
40.3 Maintain project files and records.
RH2 Deliverables:
Monthly project schedule updates in PDF format.
Monthly invoices documenting monthly progress of work completed and earned value
compared to contract value in PDF format.
Project records maintained and filed.
Task 41 –Services During Construction for Group 1B
Objective:Provide construction contract administration in support of the City. As the engineer of
record for this project, provide periodic observation of construction operations to confirm that the
elements of construction that are observed by RH2 conform to the project plans and specifications.
It is anticipated that the City will take the lead with inspection and construction administration and
will handle day-to-day responsibilities.
DocuSign Envelope ID: A850FD90-54D4-4944-867F-E704413D3BDD
City of Renton Amendment No. 7
Lift Station and Force Main Rehabilitation Exhibit A-7
Phase 2 (Group 1B)–Services During Construction Scope of Work
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Approach :
41.1 Prepare for and attend a pre-construction conference and introduce the project team
members, including the contractor, City, RH2, special inspector, and impacted or adjacent
utilities. Prepare an agenda and meeting minutes for the pre-construction conference.
Prepare conform to construction plans and specifications. Distribute plans and specifications
to the City and Contractor.
41.2 Review shop drawings and submittals of items requested in the technical specifications.
Provide a written response to the contractor and City for each shop drawing and submittal
reviewed.
41.3 Provide part-time observation of the construction work in progress.Coordinate with the
contractor and City inspectors to provide observation at critical stages of construction and as
requested by the City.Attend weekly progress meetings with City staff and the contractor at
the project sites.RH2 will not provide continuous on-site observation but will visit the site
periodically during construction operations.The included Fee Estimate assumes
approximately four (4) hours per week for a total of twenty-four (24) weeks.Following the
site visits, RH2 will keep the City informed of progress, including preparation of construction
observation reports, and may recommend rejection of the work if it fails to conform to the
construction contract documents.The City will subcontract and coordinate with testing
firm(s) for all special inspections.
41.4 Review written requests for information (RFIs) and provide written responses to the City.
41.5 Review and prepare change orders, if necessary.Submit written responses to the City for
processing.
41.6 Assist the City with testing and startup of the new lift stations. Program the remote telemetry
unit (RTU) and confirm proper operation at the time of startup.
41.7 Perform site visits to develop a final construction punchlist for the project. Perform a separate
final visit to each site with the contractor and the City to confirm satisfactory completion of
punchlist items. Prepare a letter recommending project acceptance following completion of
construction and punchlist items.
41.8 Review and comment on completeness and accuracy of the Operation and Maintenance
(O&M)Manual for the lift station improvements. Provide review comments to the contractor.
Confirm review comments have been addressed.The contractor will provide the O&M
Manual to RH2 for review.
41.9 Revise drawings with as-built information received from the contractor and the City. Provide
one (1) hard copy (11-inch by 17-inch), one (1) full-size Mylar copy (black and white), and
electronic copies in PDF and AutoCAD formats to the City. Compile relevant final project
documentation and deliver to the City. Documents will include construction observation
reports, digital photos, and other documents described in this Scope of Work.
DocuSign Envelope ID: A850FD90-54D4-4944-867F-E704413D3BDD
City of Renton Amendment No. 7
Lift Station and Force Main Rehabilitation Exhibit A-7
Phase 2 (Group 1B)–Services During Construction Scope of Work
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Assumptions:
Construction phase services defined in this Task are variable in nature and depend in part on
the contractor awarded the project. RH2’s estimate is based upon an experienced and
reasonable contractor being awarded the construction contract.RH2’s services as described
herein will be performed up to the level included in the attached Fee Estimate. If additional
effort is needed, that extra work will be mutually determined by the City and RH2.
Provided by City:
Project lead for construction inspection and administration.
Retention of and coordination with testing firm(s) for special inspections.
RH2 Deliverables:
Pre-construction conference administration and documentation, including pre-construction
conference meeting agenda and minutes in PDF format.
Three (3) full-size paper plan sets and four (4) half-size paper plan sets for the contractor;
two (2) full-size paper plan sets and two (2) half-size paper plan sets for the City; and one (1)
half-size paper plan set for RH2.
Seven (7) sets of specifications for the City and the contractor.
Submittal, RFI, and change order review and responses in PDF format, as requested by the
City.
Construction observation reports for each site visit to be provided to the City at weekly
progress meetings in PDF format.
Meetings and correspondence with the City and contractor, as warranted.
Punchlist following construction completion observation of the sites in PDF format.
Letter recommending project acceptance in PDF format.
Review comments for the lift station O&M Manual in PDF format.
One (1) set of full-size record drawings printed on Mylar.
One (1) set of half-size record drawings printed on bond media.
Record drawings in PDF and AutoCAD 2020 DWG format, including external references.
Task 42 –Arc Flash Analysis
Objective:Perform electrical short circuit, protective device coordination, and arc flash analysis for
the electrical distribution equipment at each facility with electrical improvements (East Valley and
Baxter Lift Stations). Prepare a short circuit, protective device coordination, and arc flash analysis
report that summarizes the calculations and recommendations for protective device settings and
DocuSign Envelope ID: A850FD90-54D4-4944-867F-E704413D3BDD
City of Renton Amendment No. 7
Lift Station and Force Main Rehabilitation Exhibit A-7
Phase 2 (Group 1B)–Services During Construction Scope of Work
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Personal Protective Equipment requirements. Produce arc flash hazard labels for installation by the
City on the front of the facility’s electrical distribution equipment.
Approach:
42.1 Model the electrical distribution system based on the data collected in the predesign using
SKM Power Tools software, and perform short circuit, protective device coordination, and arc
flash calculations.
42.2 Prepare an arc flash analysis report that summarizes the results of the short circuit, protective
device coordination, and arc flash calculations for equipment at the facility. The report will
include recommended overcurrent device settings where adjustable overcurrent devices are
installed or replacement equipment where old or obsolete devices are contributing
negatively to the arc flash potential.
42.3 Produce arc flash hazard warning labeling, for installation by the contractor, to meet the
requirements of National Fire Protection Association 70E. Coordinate with the contractor to
adjust overcurrent device settings per the recommendations in the report.
Assumptions:
RH2 will rely upon the accuracy and completeness of any information, data, and materials
generated or produced by the Power Utility or others in relation to this Scope of Work.
Provided by City:
Access to the facilities to review and collect data regarding the electrical distribution
equipment.Electrical equipment will need to be temporarily de-energized to obtain model
numbers of the overcurrent protection devices.
Electrical as-built drawings and O&M manuals for the facilities, if available.
Installation of arc flash hazard labeling provided by RH2.
RH2 Deliverables:
Arc flash analysis report in electronic PDF.
Arc flash hazard labeling for installation on the front of the electrical equipment at the
facilities following construction and testing.
DocuSign Envelope ID: A850FD90-54D4-4944-867F-E704413D3BDD
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Exhibit B-7: Time Schedule of Completion
City of Renton
Lift Station and Force Main Rehabilitation
Phase 2 (Group 1B) – Services During Construction
ANTICIPATED NOTICE TO PROCEED DATE: April 2022
Task
Anticipated
Completion
Phase 2 – (Group 1B)
Services During Construction December 2023
ANTICIPATED CONTRACT COMPLETION DATE: December 2023
DocuSign Envelope ID: A850FD90-54D4-4944-867F-E704413D3BDD
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Exhibit C-7: Cost and Fee Estimate
City of Renton
Lift Station and Force Main Rehabilitation
Phase 2 (Group 1B) – Services During Construction
Consisting of the following:
Exhibit C1-7 – Consultant Fee Determination – Summary Sheet – Fee Schedule
WSDOT Letter dated August 16, 2021; Subject: Acceptance FYE 2020 ICR – Audit Office Review
Exhibit C2-7 – Fee Estimate
DocuSign Envelope ID: A850FD90-54D4-4944-867F-E704413D3BDD
Subconsultant:
RH2 ENGINEERING, INC
Overhead
Multiplier
Fee Multiplier
195.10%12.00%
Professional I $ 47.80 $ 93.27 $ 16.93 $ 158.00
Professional II $ 52.34 $ 102.12 $ 18.54 $ 173.00
Professional III $ 57.49 $ 112.16 $ 20.36 $ 190.00
Professional IV $ 62.02 $ 121.01 $ 21.96 $ 205.00
Professional V $ 66.56 $ 129.87 $ 23.57 $ 220.00
Professional VI $ 70.80 $ 138.13 $ 25.07 $ 234.00
Professional VII $ 75.94 $ 148.16 $ 26.89 $ 251.00
Professional VIII $ 78.97 $ 154.07 $ 27.96 $ 261.00
Professional IX $ 78.97 $ 154.07 $ 27.96 $ 261.00
Technician I $ 43.27 $ 84.41 $ 15.32 $ 143.00
Technician II $ 47.20 $ 92.09 $ 16.71 $ 156.00
Technician III $ 51.74 $ 100.94 $ 18.32 $ 171.00
Technician IV $ 56.28 $ 109.80 $ 19.93 $ 186.00
Technician V $ 59.91 $ 116.88 $ 21.21 $ 198.00
Technician VI $ 64.14 $ 125.14 $ 22.71 $ 212.00
Technician VII $ 68.98 $ 134.59 $ 24.43 $ 228.00
Technician VIII $ 71.71 $ 139.90 $ 25.39 $ 237.00
Administrative I $ 36.31 $ 70.84 $ 12.86 $ 120.00
Administrative II $ 39.64 $ 77.33 $ 14.04 $ 131.00
Administrative III $ 44.78 $ 87.36 $ 15.86 $ 148.00
Administrative IV $ 48.41 $ 94.45 $ 17.14 $ 160.00
Administrative V $ 52.95 $ 103.30 $ 18.75 $ 175.00
In-House Copies B/W - 8.5x11 $ 0.09
In-House Copies B/W - 8.5x14 $ 0.14
In-House Copies B/W - 11x17 $ 0.20
In-House Copies Color - 8.5x11 $ 0.90
In-House Copies Color - 8.5x14 $ 1.20
In-House Copies Color - 11x17 $ 2.00
CAD Plots Large $ 25.00
CAD Plots Full $ 10.00
CAD Plots Half $ 2.50
CAD/GIS System Per Hour $ 27.50
Mileage Current IRS Rate
Subconsultants cost + 15%
Outside Services at cost
Rates listed are adjusted annually
Outside direct costs for permit fees, reports, maps, data, reprographics, couriers, postage, and non-
mileage related travel expenses that are necessary for the execution of the project and are not
specifically identified elsewhere in the contract will be billed at cost.
2022 Rates
Consultant Fee Determination - Summary Sheet
(Negotiated Hourly Rates of Pay)
Fee Schedule
Staff Classification
Negotiated Rate
Per Hour
Negotiated Hourly
Rate
EXHIBIT C1-7
DocuSign Envelope ID: A850FD90-54D4-4944-867F-E704413D3BDD
August 16, 2021
RH2 Engineering, Inc.
22722 29th Drive SE, Suite 210
Bothell, WA 98021
Subject: Acceptance FYE 2020 ICR Audit Office Review
Dear Myra Sachs:
20 Indirect Cost Rate (ICR) of 195.10% of direct labor. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:mya
DocuSign Envelope ID: A850FD90-54D4-4944-867F-E704413D3BDD
EXHIBIT C2-7
Fee Estimate
Amendment No. 7 to CAG-17-050
City of Renton
Life Station and Force Main Rehabilitation
Phase 2 (Group 1B) – Services During Construction
Mar-22
Description Total
Hours
Total Labor Total Expense Total Cost
Task 40 Project Management 20 3,892$ 22$ 3,914$
40.1 Prepare, Monitor, and Update Monthly Project Schedule 4 1,004$ 22$ 1,026$
40.2 Provide Monthly Invoices 8 1,600$ -$ 1,600$
40.3 Maintain Project Files and Records 8 1,288$ -$ 1,288$
Task 41 Services During Construction for Group 1B 346 67,550$ 3,187$ 70,737$
41.1 Prepare for and Attend Pre-Construction Conference 10 1,994$ 789$ 2,783$
41.2 Review Shop Drawings and Submittals 58 10,566$ 660$ 11,226$
41.3 Provide Part-Time Observations and Attend Progress Meetings 96 17,484$ 468$ 17,952$
41.4 Review Written RFIs 14 2,954$ 55$ 3,009$
41.5 Review and Prepare Change Orders 16 3,268$ 110$ 3,378$
41.6 Assist with Lift Station Testing and Startup 102 21,994$ 117$ 22,111$
41.7 Perform Site Visits to Develop Punchlist 10 2,074$ 59$ 2,133$
41.8 Review O&M Manual and Provide Comments 10 1,824$ -$ 1,824$
41.9 Revise Plans with As-Built Information 30 5,392$ 930$ 6,322$
Task 42 Arc Flash Analysis 78 13,962$ 1,837$ 15,799$
42.1 Model Electrical System 36 6,432$ 1,502$ 7,934$
42.2 Prepare Arc Flash Analysis Report 36 6,458$ 335$ 6,793$
42.3 Produce Arc Flash Labeling 6 1,072$ -$ 1,072$
444 85,404$ 5,046$ 90,450$ PROJECT TOTAL
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DocuSign Envelope ID: A850FD90-54D4-4944-867F-E704413D3BDD