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HomeMy WebLinkAboutC_Acceptance Hold_Letter_180420April 20, 2018 John Rubenkonig Rubenkonig Planning & Landscaping Architecture, PLLC 8218 210th Pl SW Edmonds, WA 98026 SUBJECT: Notice of Complete Application and "On Hold" Notice Seattle Pipe Trades Binding Site Plan / LUA18-000256, BSP Dear Mr. Davis: The Planning Division of the City of Renton has determined that the subject application is complete according to submittal requirements and, therefore, is accepted for review. However, during our review, staff has determined that additional information is necessary in order to proceed further. The following information will need to be completed so that we may continue the review of the above subject application: An Independent Secondary Review of the provided Wetland Delineation Report. This shall be paid at the applicant’s expense, and the Reviewing Official shall select the third party review professional. Once the Secondary Review has been completed, you will be informed as to the results of the review and whether additional revisions are required. Please find attached a cost estimate a scope of work for the proposed review. Once the City has received the fee for the cost estimate, the commencement of the secondary review will be authorized. At this time, your project has been placed “on hold” pending completion of the above information. Please contact me at (425) 430-6598 if you have any questions. Sincerely, Jill Ding Senior Planner cc: Ed Kommers, Seattle Area Plumbing and Pipefitting Industry Journeyman & Apprenticeship Training Trust/ Owner(s) Scope of Work S e a t t l e P i p e s T r a d e B i n d i n g S i t e P l a n R e v i e w 1 otak City of Renton Seattle Pipe Trades Binding Site Plan Review Otak Project No. 32847E Proposal for Professional Services April 18, 2018 The following scope of work and cost estimate was developed by Otak, Inc. (Otak) to provide the City of Renton (City) with a review of the Seattle Pipe Trades Binding Site Plan, dated April 4, 2018, and located at 595 Monster Road (Parcel # 242304-9122) in the City of Renton, King County, Washington. This scope also includes reviews of associated critical areas reports for the proposed project, primarily associated with wetlands that may occur on the site, wetland ratings, buffers, and compliance with the City of Renton Municipal Code. A critical areas report was prepared by Ecological Solutions, Inc., dated April 3, 2018, for a proposed division of the existing parcel into two smaller lots, and expansion of an existing building and parking lot. This scope will provide additional review for a previously submitted wetland report for the parcel dated September 8, 2014 prepared by Wetland Resources, Inc. and a wetland report prepared by Soundview dated March 20, 2018. This scope of work involves Otak completing the following tasks: 1) evaluate the accuracy of the boundary delineation and classification of wetlands, streams, and buffers on the site; 2) evaluate demonstration of compliance with the City of Renton Municipal Code (RMC) Critical Area Regulations (Title IV Chapter 3, 4-3-050) for the proposed activity; 3) preparation of a Memorandum of Findings, and 4) project coordination. This independent secondary review will be based on a site visit and on documents provided to Otak by the City. If additional tasks are required they will be included under a scope addendum. Scope of Work Task 1—Background Review Otak staff will review documents submitted by the City related to the proposed project and existing site conditions relative to pertinent sections of the RMC. This information includes the document entitled Seattle Pipe Trades Binding Site Plan--Narrative, prepared by Rubenkonig Planning and Landscape Architecture, LLC, dated March 10, 2018; a wetland assessment for the property prepared by Wetland Resources, Inc. dated September 8, 2014; and a March 20, 2018 wetland report prepared by Soundview Consultants, Inc. The documentation will be analyzed to determine whether it meets the requirements of the RMC with regard to critical areas and critical area buffers, and will also examine potential Scope of Work Continued S e a t t l e P i p e s T r a d e B i n d i n g S i t e P l a n R e v i e w 2 otak discrepancies between or among the documents with respect to evaluation of wetlands and streams. Assumptions: • Any new plans submitted by the applicant during Otak’s review will be forwarded to Otak by the City. Task 2—Site Visit Otak biologists will conduct a site visit to observe and evaluate existing conditions on the site. Specifically, the wetland delineation, wetland rating, and buffer dimensions and conditions will be evaluated for accuracy, potential project elements will be evaluated for impacts, and functions provided by on-site and adjacent wetlands, streams, and buffers will be characterized. Assumptions: • Two Otak biologists will conduct a site visit that will last up to one full day. If an additional site visit is required for any reason, Otak will prepare a scope amendment for the specific effort. • Project area wetlands will not be delineated under this scope of work. • If a modification to the wetland delineation is required, Otak will describe the area of concern in the Memorandum of Findings (see Task 3), which is covered under this scope. If requested by the City, Otak will then prepare a scope amendment for an additional site visit to confirm the new wetland edges, either with the project biologist or after the biologist has revised the delineation, if necessary. Task 3—Report Review and Memorandum of Findings Based on our review of the project documents and the City’s municipal code, Otak staff will prepare a memorandum that summarizes our findings regarding: whether the proposed project and its documentation are consistent with the RMC; an evaluation of existing wetland and wetland buffer functions and probable project-related wetland and buffer impacts, and an evaluation of mitigation sequencing to avoid, minimize, and/or mitigate for impacts to wetlands and wetland buffers. The memo will also examine potential discrepancies between or among the project documents with respect to evaluation of wetland and streams. If any modifications are required to the critical areas report or proposed plat plan, Otak will provide specific instructions on how the applicant should adequately revise the documents. Scope of Work Continued S e a t t l e P i p e s T r a d e B i n d i n g S i t e P l a n R e v i e w 3 otak This Memorandum will be provided in pdf format for City use. Deliverables: • Final Memorandum of Findings Task 4—Project Coordination This task will include general project management, development of the project approach, a site meeting if necessary, and coordination with City staff. Assumptions: • This task includes one 2-hour meeting (plus travel time) attended by an Otak scientist. Schedule and Fees Our proposed fee summary is as follows: Task 1—Background Review $900 Task 2—Site Visit $2,000 Task 3—Report Review and Memorandum of Findings $1,600 Task 4—Project Coordination $500 Direct Expenses $100 Proposed Fee Total $5,100 Otak proposes to complete the above Scope of Work for a time and materials amount of $5,100.00. In-house reimbursable expenses and any outsourced direct expenses (e.g., postage/deliveries, mileage, etc.) will be invoiced at cost plus 10% and are included in the contract amount. This is a not-to-exceed scope of work; we will not exceed this budget without prior approval from the City of Renton. If conditions are found to be different from those described above, Otak will notify the City of Renton immediately to discuss any impacts to the scope of work and budget We appreciate the opportunity to work with you. If you have any questions regarding this proposal or need additional information, please feel free to contact Kevin O’Brien at (425) 739-7975.