HomeMy WebLinkAboutCouncil 03/02/2009AGENDA
RENTON CITY COUNCIL
REGULAR MEETING
March 2, 2009
Monday, 7 p.m.
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. SPECIAL PRESENTATION: Mercer Island Marine Patrol Operations Report
4. PUBLIC HEARINGS:
a. Duvall South Annexation - Intent to Annex, under the Unincorporated Island method,
approximately 11.6 acres located south of NE 1 st St., west of Field Ave. NE
b. Sunset East Annexation - Intent to Annex, under the Unincorporated Island method,
approximately 15.9 acres located south of NE 16th St., if extended, west of 148th Ave. SE
c. Honey Creek Estates Annexation - Intent to Annex, under the Unincorporated Island method,
approximately 18.2 acres located south of NE 12th St., if extended, west of 148th Ave. SE
5. ADMINISTRATIVE REPORT
6. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is
allowed five minutes. The comment period will be limited to one-half hour. The second audience
comment period later on in the agenda is unlimited in duration.) When you are recognized by the
Presiding Officer, please walk to the podium and state your name and city of residence for the record,
SPELLING YOUR LAST NAME..
7. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 2/23/2009. Council concur.
b. Community and Economic Development Department recommends approval of a contract in the
amount of $40,000 with Reid Middleton for structural plans review. Council concur.
c. Community and Economic Development Department recommends approval of the 2009 through
2012 environmental review and related disciplines, land use planning/economic development,
and building plan review consultant roster. Council concur.
d. Community and Economic Development Department recommends approval of a contract in the
amount of $121,250 with Henderson, Young and Company for impact fee analysis and
recommendation. Refer to Finance Committee.
e. Community Services Department recommends amending the 2009 budget to transfer $13,600
from the golf course reserve fund balance for water right attorney fees to assist in the water rights
change application and claim for golf course irrigation. Refer to Finance Committee.
f. Finance and Information Services Department recommends adopting a resolution to set the
threshold and state sales tax rebate rate for 2009, related to annexations. Council concur. (See 9.
for resolution.)
g. Utility Systems Division recommends approval of a contract in the amount of $206,418 with
Carollo Engineers for the 2009 Wastewater Lift Station Pre -Design project. Council concur.
h. Utility Systems Division submits CAG-08-012, 2008 Sanitary Sewer Repairs; and requests
approval of the project, authorization for final pay estimate in the amount of $15,538.57,
commencement of a 60-day lien period, and release of retained amount of $33,516.27 to
Shoreline Construction Co., contractor, if all required releases are obtained. Council concur.
(CONTINUED ON REVERSE SIDE)
i. Utility Systems Division submits CAG-08-033, Ripley Lane North Storm System Improvements
Project and requests approval of the project, authorization for final pay estimate in the amount of
$55,073.50, commencement of a 60-day lien period, and release of a retainage bond in the
amount of $66,720.93 to Rodarte Construction, Inc., contractor, if all required releases are
obtained. Council concur.
8. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by
the Chair if further review is necessary.
a. Finance Committee: Renton CROPWALK Fee Waiver Request
b. Community Services Committee: Barbara Clark -Elliott Appointment to Advisory Committee on
Diversity
9. RESOLUTIONS AND ORDINANCES
Resolution:
Imposing sales and use tax as credit against state sales and use tax relating to annexations (See 71.)
Ordinance for second and final reading:
2008 housekeeping docket amendments to City Code (1 st reading 2/23/2009)
10. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded
information.)
11. AUDIENCE COMMENT
12. ADJOURNMENT
COMMITTEE OF THE WHOLE
AGENDA
(Preceding Council Meeting)
7TH FLOOR CONFENCING CENTER
March 2, 2009
Monday, 6:00 p.m.
Meet & Greet with Renton School District Administration and Board Members
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST
TUES. & THURS. AT 11 AM & 9 PM, WED. & FRI. AT 9 AM & 7 PM AND SAT. & SUN. AT 1 PM & 9 PM
DUVALL SOUTH ANNEXATION PUBLIC HEARING
March 2, 2009
The City has initiated the annexation of the area identified as Duvall South using the
Unincorporated Island method. Under RCW 35A.14.295, a code city may annex
unincorporated areas that are less than one hundred acres and are at least eighty percent
surrounded by city limits. This process was initiated by the reading of a resolution on
February 9, 2009.
The proposed Duvall South Annexation site is generally located south of Northeast 151
Street, west of Field Avenue Northeast if extended, north of Southeast 136"' Street, and
east of Bremerton Avenue Northeast if extended. The approximately 11.6-acre site is
located in the City's Potential Annexation Area. The area is designated Residential Low
Density (RLD) and Residential Single Family (RSF) on the City's Comprehensive Plan
Land Use Map. The City prezoned the area in 2007 as part of the East Renton Plateau
Potential Annexation Area prezone. The western portion was prezoned City of Renton
R-8 (Ordinance #5257) and City of Renton R-4 on the eastern portion (Ordinance #5254).
The City of Renton zoning will become effective upon annexation.
Council is holding tonight's public hearing in order to afford residents of the area the
opportunity to be heard. Also at this meeting, Council will decide whether it wishes to
authorize the Administration to forward a Notice of Intent to Annex package to the
Boundary Review Board for King County to begin their mandatory 45-day review. Upon
approval of the Boundary Review Board, the City may adopt an ordinance effectuating
the annexation. The annexation would be effective 45 days following the publication of
the second reading of the ordinance.
Department of Community
(& Economic Development e AlexPletsch, Administrator
Adriana Johnson, Manning Technician
December 10, 2008 N
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Duvall South Annexation
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Duvall South Annexation Area
He Name:
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SUNSET EAST ANNEXATION PUBLIC HEARING
March 2, 2009
The City has initiated the annexation of the area identified as Sunset East using the
Unincorporated Island method. Under RCW 35A.14.295, a code city may annex
unincorporated areas that are less than one hundred acres and are at least eighty percent
surrounded by city limits. This process was initiated by the reading of a resolution on
February 9, 2009.
The proposed Sunset East Annexation site is generally located south of Northeast 16th
Street if extended, west but not abutting 148th Avenue Southeast, north Northeast Sunset
Boulevard, and east of Jericho Avenue Northeast if extended. The approximately 15.9-
acre site is located in the City's Potential Annexation Area. The City prezoned the area in
1997 as part of the May Valley prezone (Ordinance #4667). The area that is included in
this proposed annexation was prezoned with Residential Five Dwelling Units per Net
Acre (R-5). This zone is no longer in use in the City; therefore the zoning will occur
concurrently with the annexation process the area. The area is designated Residential
Low Density (RLD) on the City's Comprehensive Plan Land Use Map. There are three
zones allowed in this designation: Residential One Dwelling Unit per Ten Acres -
Resource Conservation (RC), Residential One Dwelling Unit Per Net Acre Zone - (R-1),
and Residential Four Dwelling Units Per Net Acre Zone - (R-4). City of Renton zoning
has not been adopted, zoning. The site currently has King County R-4 zoning.
Council is holding tonight's public hearing in order to afford residents of the area the
opportunity to be heard. Also at this meeting, Council will decide whether it wishes to
authorize the Administration to forward a Notice of Intent to Annex package to the
Boundary Review Board for King County to begin their mandatory 45-day review. Upon
approval of the Boundary Review Board, the City may adopt an ordinance effectuating
the annexation. The annexation would be effective 45 days following the publication of
the second reading of the ordinance.
Y
HONEY CREEK ESTATES ANNEXATION PUBLIC HEARING
March 2, 2009
The City has initiated the annexation of the area identified as Honey Creek Estates using
the Unincorporated Island method. Under RCW 35A.14.295, a code city may annex
unincorporated areas that are less than one hundred acres and are at least eighty percent
surrounded by city limits. This process was initiated by the reading of a resolution on
February 9, 2009.
The proposed Honey Creek Estates Annexation site is generally located south of
Northeast 12"' Street if extended, west of 148"' Avenue Southeast, north of Northeast
11"' Street if extended, and east of Jericho if extended. The approximately 18.2-acre
site is located in the City's Potential Annexation Area. The area is designated
Residential Low Density (RLD) on the City's Comprehensive Plan Land Use Map.
There are three zones allowed in this designation: Residential One Dwelling Unit per Ten
Acres -Resource Conservation (RC), Residential One Dwelling Unit Per Net Acre Zone -
(R-1), and Residential Four Dwelling Units Per Net Acre Zone - (R-4). City of Renton
zoning has not been adopted, zoning will occur concurrently with the annexation process.
The site currently has King County R-4 zoning.
Council is holding tonight's public hearing in order to afford residents of the area the
opportunity to be heard. Also at this meeting, Council will decide whether it wishes to
authorize the Administration to forward a Notice of Intent to Annex package to the
Boundary Review Board for King County to begin their mandatory 45-day review. Upon
approval of the Boundary Review Board, the City may adopt an ordinance effectuating
the annexation. The annexation would be effective 45 days following the publication of
the second reading of the ordinance.
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Eric and Tanya Lindsey
14605 SE 113t' Street
Renton, WA 98059
February 23, 2009
Dear City of Renton:
�u�lic r�e�Ydh� '�7'0rlcspelvie-&-c"
�jda CITY OF RENTON
�eW FEB 2 4
2009
41, �' RECEIVEp
CITY CLERK'S OFFICE
I am a resident in Honey Creek Estates, and I am writing to voice that:1 do: not -want o be
annexed into the city of Renton.
The potential gains that our neighborhood would receive are not enough to offset the
potential costs of being annexed. We are unable to attend the hearing and would like our
voice to be heard through this letter.
Sincerel ,
qq1t"!,
lAll it'
4Lsey
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CITY OF RENTON COUNCIL AGENDA BILL
Submitting Data:
Dept/Div/Board.. Department of Community and
Economic Development/Planning
Staff Contact...... Alex Pietsch x6592
Subject: Approval of Annual Consultant Contract with
Reid Middleton for Structural and/or Non -Structural
Code Compliance
Exhibits:
Issue Paper
Contract
Recommended Action:
Council Concur
Al #:
For Agenda of -
March 2, 2009
Agenda Status
Consent ..............
Public Hearing..
Correspondence..
Ordinance............
Resolution ............
Old Business........
New Business......
Study Sessions.....
Information.........
Approvals:
Legal Dept.........
Finance Dept......
Other ...............
I Fiscal Impact:
Expenditure Required... $40,000 Transfer/Amendment.......
Amount Budgeted....... $40,000 Revenue Generated.........
Total Project Budget $40,000 City Share Total Project.. $40,000
X
X
SUMMARY OF ACTION: The City currently does not have a structural engineer on staff to review
building plans. Therefore, plan review for Structural and/or Non -Structural Code Compliance for new
and remodeled buildings within the City of Renton is contracted to an outside vendor.
STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the consultant
contract not to exceed $40,000 with Reid Middleton to review structural plans submitted to the City
of Renton.
DEPARTMENT OF COMMUNITY AND
ECONOMIC DEVELOPMENT
��. M E M O R A N D U M
DATE: March 9, 2009
TO: Randy Corman, Council President
Members of the Renton City Council
VIA: Denis Law, Mayor
FROM: Alex Pietsch, Administrator
SUBJECT: Annual Consultant Contract with Reid Middleton for
Structural and/or Non -Structural Code Compliance for
Proposed New and Remodeled Buildings Within the City of
Renton
ISSUE:
Should the City of Renton contract with Reid Middleton to conduct structural and or non-
structural plan review for new and/or remodeled buildings within the City?
RECOMMENDATION:
Staff recommends approval of this Annual Consultant Contract with Reid Middleton.
BACKGROUND SUMMARY:
The City's contract for structural plan review services has expired. Reid Middleton is on
our list of contractors providing these services and is familiar with Renton City Code.
cc: Neil Watts, Development Services Director
Larry Meckling, Development Services Building Official
Craig Burnell, Building Plan Reviewer
CONSULTANT AGREEMENT
THIS AGREEMENT is made as of the day of , 20 , between the CITY OF RENTON,
a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and
Reid Middleton, hereinafter referred to as "CONSULTANT", for structural and non-structural
planning review services, verifying compliance to Renton City Code requirements. Information
shall be made available for use by the City of Renton Staff and City Council.
The CITY and CONSULTANT agree as set forth below:
Scope of Services. The Consultant will provide all labor necessary to perform all work,
which is described in the attached Scope of Services (Exhibit A). This Agreement and
Exhibit hereto contain the entire agreement of the parties and supersedes all prior oral
or written representation or understandings. This Agreement may only be amended by
written agreement of the parties. The scope of work may be amended as provided
herein.
2. Changes in Scope of Services. The City, without invalidating the Consultant
Agreement, may order changes in the services consisting of additions, deletions or
modifications, and adjust the fee accordingly. Such changes in the work shall be
authorized by written agreement signed by the City and Consultant. If the project scope
requires less time, a lower fee will be charged. If additional work is required, the
consultant will not proceed without a written change order from the City. If any provision
of this Agreement is held to be invalid, the remainder of the Agreement shall remain in
full force and effect to serve the purposes and objectives of this Agreement.
3. Time of Performance. The Consultant shall complete performance of the Consultant
Agreement for the items under Consultant's control in accordance with Exhibit A. If
items not under the Consultant's control impact the time of performance, the Consultant
will notify the City.
4. Term of Consultant Agreement. The term of this Agreement shall end at completion
of the scope of work identified in Exhibit A, but no later than December 31, 2009. This
Agreement may be extended to accomplish change orders, if required, upon mutual
written agreement of the City and the Consultant.
5. Consultant Agreement Sum. The total amount of this Agreement is not to exceed the
sum of $40,000. Washington State Sales Tax is not required. The Cost Estimate
provided by the Consultant to the City specifies total cost; however, the City, in entering
into this Agreement, does not guarantee that any services will be requested nor
guarantees any specific dollar amount of work during the term of this Agreement.
Payment shall be made at the hourly rate of personnel involved as detailed on the rate
sheet attached (Exhibit B) as required to complete each review.
6. Method of Payment. Payment by the City for services rendered will be made after a
voucher or invoice is submitted in the form specified by the City. Payment will be made
within thirty (30) days after receipt of such voucher or invoice. The City shall have the
right to withhold payment to the Consultant for any work not completed in a satisfactory
manner until such time as the Consultant modifies such work so that the same is
satisfactory.
7. Record Maintenance and Work Product. The Consultant shall maintain accounts and
records, which properly reflect all direct and indirect costs expended and services
provided in the performance of this Agreement. The Consultant agrees to provide
access to any records required by the City. All originals and copies of work product,
exclusive of Consultant's proprietary items protected by copyright such as computer
programs, methodology, methods, materials, and forms, shall belong to the City,
including records, files, computer disks, magnetic media or material which may be
produced by Consultant while performing the services. Consultant will grant the City the
right to use and copy Consultant copyright materials as an inseparable part of the work
product provided.
8. Assignment Agreement. The Consultant shall not assign any portion of this consultant
Agreement without express written consent of the City of Renton.
9. Hold Harmless. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents, employees and volunteers, from and against any and all claims, losses
or liability, or any portion thereof, including attorneys fees and costs, arising from injury
or death to persons, including injuries, sickness, disease or death of Consultant's own
employees, or damage to property caused by a negligent act or omission of the
Consultant, except for those acts caused by or resulting from a negligent act or
omission by the City and its officers, agents, employees and volunteers. Should a court
of competent jurisdiction determine that this agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
contractor and the city, its officers, officials, employees and volunteers, the contractor's
liability hereunder shall be only to the extent of the contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitute
the contractor's waiver of immunity under the Industrial Insurance Act, Title 51 RCW,
solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this agreement.
10. Insurance. The Consultant shall secure and maintain commercial liability insurance in
the amount of $1,000,000 in full force throughout the duration of this Consultant
Agreement. It is agreed that on the CONTRACTOR's policy, the City of Renton will be
named as Additional Insured(s) on a non-contributory primary basis. A certificate of
insurance and the Primary & Non -Contributory Additional Insurance Endorsement page,
properly endorsed, shall be delivered to the City before executing the work of this
agreement. Please note: The cancellation language should read "Should any of the
above described policies be cancelled before the expiration date thereof, the issuing
company will mail 45 days written notice to the certificate holder named to the left."
11. Independent Contractor. Any and all employees of the Consultant, while engaged in
the performance of any work or services required by the Consultant under this
agreement, shall be considered employees of the Consultant only and not of the City.
The Consultant's relation to the City shall be at all times as an independent contractor.
Any and all claims that may or might arise under the Workman's Compensation Act on
behalf of said employees, while so engaged, and any and all claims made by a third
party as a consequence of any negligent act or omission on the part of the Consultant's
employees, while so engaged on any of the work or services provided to be rendered
herein, shall be the sole obligation and responsibility of the Consultant.
12. Compliance with Laws. The Consultant and all of the Consultant's employees shall
perform the services in accordance with all applicable federal, state, county and city
laws, codes and ordinances. Discrimination Prohibited: Consultant, with regard to work
performed under this agreement, will not discriminate on the grounds of race, color,
national origin, religion, creed, age, sex, the presence of any physical or sensory
handicap, or sexual orientation, in the selection and/or retention of employees, or
procurement of materials or supplies.
This agreement is entered into as of the day and year written above.
CONSULTANT
Reid Middleton
728 134th St SW #200
Everett, WA 98201
CITY OF RENTON
Denis Law, Mayor
APPROVED AS TO FORM: ATTEST:
City Attorney
Bonnie I. Walton, City Clerk
ReidpAiddleton
Exhibit A
Reid Middleton
SCOPE OF WORK
Engineers
Planners
On behalf of the Development Services Division, Reid Middleton will perform structural Surveyors
and non-structural plan review for proposed new and remodeled building projects within
the City. Qualified consultants subcontracted directly to Reid Middleton may perform
the non-structural plan review.
Structural plans and non-structural plans are reviewed for compliance with structural
provisions of adopted codes and reference standards. Review may include:
Geotechnical engineering recommendations related to project features.
Plan review relating to architectural and/or fire and life safety project features.
Other structural engineering services, such as field evaluation of buildings, client
meetings as specifically requested by the Development Services representative.
Reid Middleton shall complete the specified work generally within twenty-one (21)
calendar days of written notification by the City. (Large and/or complex projects may
take longer to review but require concurrence by the City for a time extension.)
Upon completion of each plan review, Reid Middleton will furnish a summary plan
review letter directly to the City outlining discrepancies in the plans, reports and/or
calculations (if any).
Reid Middleton will perform a follow-up plan review within fourteen (14) calendar days
as required by the City to confirm that plans have been corrected adequately according
to the original plan review. In these instances, Reid Middleton will furnish an additional
letter directly to the City summarizing the results of the review.
Reid Middleton, Inc.
728134th Street SW
Suite 200
Everett, WA 98204
Ph: 425 741-3800
Fax: 425 741-3900
Reid Middleton, Inc.
Exhibit "B" Schedule of Charges
Effective July 1, 2008 through June 30, 2009
Compensation shall be based on time and expenses directly attributable to the project and shall follow the schedule
below unless another method of compensation has been expressed in the written agreement.
I. Personnel Hourly Rate
Principal.......:.............................................................................................................. $ 180.00 - $ 225.00
Principal Engineer/Principal Planner/Principal Surveyor ........................................... $ 170.00 - $ 190.00
Senior Engineer/Senior Planner/Senior Surveyor....................................................... $ 145.00 - $ 165.00
Project Engineer/Project Surveyor/Project Planner .................................................... $ 115.00 - $ 135.00
Design Engineer/Senior Designer/Surveyor/Senior Technical Writer ........................ $ 95.00 - $ 105.00
Engineer/Planner/Senior Technician........................................................................... $ 85.00 - $ 95.00
ProjectAdministrator.................................................................................................. $ 80.00 - $ 85.00
Technician................................................................................................................... $ 60.00 - $ 70.00
Survey Crew 2 Person/RTK/Robotic)........................................................................ $ 165.00
Survey Crew (3 Person/GPS).................................................................. $ 250.00
Expert Witness/Forensic Engineering ......................... 1.5 times usual hourly rate (4 hour minimum)
Individuals not in the regular employ of Reid Middleton may occasionally be engaged to meet specific
project requirements. Charges for such personnel will be comparable to charges for regular Reid
Middleton personnel.
A premium may be charged if project requirements make overtime work necessary.
H. Equipment Rate
Design Software/Computer Aided Drafting............................................................... $ 12.00/hour
III. Reimbursable Expenses
Local Mileage - Automobile........................................................................................ $ 0.65/mile
Local Mileage - Survey Truck..................................................................................... $ 0.65/mile
Expenses that are directly attributable to the project are invoiced at cost plus 15%. These expenses
include, but are not limited to, subconsultant or subcontractor services, travel and subsistence,
communications, couriers, postage, fees and perriuts, document reproduction, special instrumentation and
field equipment rental, premiums for additional insurance where required, special supplies, and other costs
directly applicable to the project.
A new schedule of charges is issued and becomes effective July 1 each year. Charges for all work,
including continuing projects initiated in prior years, will be based on the latest schedule of charges.
IV. Client Advances
Unless the parties agree otherwise in writing, charges for the following items shall be paid by the client
directly, shall not be the responsibility of Reid Middleton, and shall be in addition to any fee stipulated in
the agreement: government fees, including permit and review fees; soils testing fees and costs; charges for
aerial photography; and charges for monuments. if Reid Middleton determines, in its discretion, to
advance any of these costs in the interest of the project, the amount of the advance, plus a fifteen percent
administrative fee, shall be paid by the client upon presentation of an invoice therefore.
II:DOC\roRMs"raf-In3rI;S`.=008-A.d„c iIT, Ir, r, 12M
11'15/08 (Imah
CITY OF RENTON COUNCIL AGENDA BILL
Al #: ,
Submitting Data:
For Agenda of-
Dept/Div/Board.. Department of Community and
March 2, 2009
Economic Development/Planning
Agenda Status
Staff Contact...... Alex Pietsch x6592
Consent .............. X
Public Hearing..
Subject:
2009-2012 Consultant Roster
Correspondence..
Ordinance .............
Resolution ............
Old Business........
New Business.......
Exhibits:
Issue Paper
Study Sessions......
Request for Statement of Qualifications
Information.........
SOQ Respondents
Recommended Action:
Council Concur
Approvals:
Legal Dept.........
Finance Dept......
Other ...............
Fiscal Impact:
Expenditure Required... Transfer/Amendment.......
Amount Budgeted....... Revenue Generated.........
Total Project Budget City Share Total Project..
X
SUMMARY OF ACTION: This action will create a roster of consultants that the City can use for
various projects for environmental review and related disciplines, land use planning/economic
development, and building plan review. The roster will remain valid for three years following adoption,
through the end of 2012.
STAFF RECOMMENDATION: Council concur in the adoption of the 2009-2012 environmental
review and related disciplines, land use planning/economic development, and building plan review
consultant list.
DEPARTMENT OF COMMUNITY AND
�::
ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE: March 9, 2009
TO: Randy Corman, Council President
Members of the Renton City Council
VIA: Denis Law, Mayor
FROM: Alex Pietsch, Administrator
SUBJECT: 2009-2012 Consultant Roster — Environmental Review and
Related Disciplines, Land Use Planning/Economic
Development, and Building Plan Review
ISSUE:
An adopted consultant roster is needed to enable City staff to prepare an efficient
response to various work program items (per Policy #250.02 §6.2).
RECOMMENDATION:
Adopt a list of consultants qualified to assist staff in various community and economic
development projects.
BACKGROUND SUMMARY:
The City currently has several rosters in place — most recently one that focuses on public
works, transportation, utility consultants. The 2006-2009 Consultant Roster for Urban
Planning is still valid. When it was determined that a new roster was needed for
structural and non-structural plan review, we decided to try to anticipate our needs out
into the future and publish a Statement of Qualifications (SOQ) with a wider variety of
disciplines to try to be more efficient and therefore, see some cost and labor savings. We
sent a letter to all those on our 2006-2009 Urban Planning list, inviting them to respond,
and to any other consultants on former rosters, to be sure they were aware of our SOQ.
This roster will be in effect through 2012.
The City is currently examining options to the way we approach consultant rosters, such
as using the rosters created by egovAlliance and MRSC. For now, staff recommends
following our current process by adopting this consultant roster.
CONCLUSION:
Creation of an adopted Consultants Roster will allow City staff, in all departments, to
more efficiently select consultants for the various studies and tasks required for projects.
CITY OF RENTON
REQUEST FOR STATEMENT OF QUALIFICATIONS
2009-2012 Consultant Roster
The City of Renton is now accepting statements of qualifications from firms desiring to perfonn
any of the Consulting services for various City projects from the list below.
The City maintains a short-list roster of firms that may be selected as consultants for specialized
services requiring analysis of one or more projects. The City intends to update its list of
qualified firms from which future requests for proposals will be solicited on an as -needed basis.
Firms may be awarded multiple on -call contracts. Once compiled, the list will be valid for three
years, 2009 through the end of 2012. This list is in addition to any other valid and current rosters
complied by the City of Renton.
Environmental Review and Related Disciplines:
• Air/Noise
• Archeology
• EIS Preparation
• Biological Assessment (Fish and Wildlife)
• Geotechnical
• Hazardous Materials
• Hydrology
• Streams
• Transportation
• Wetland
Land. Use Plammng/Economic Development
• Architectural Review
• Capital Facility Pluming
• Graphic Design
• Landscape Architectural
• Public Opinion Research
• Public Facilitation
• Real Estate Analysis
• Urban Design
Building Plan Review
• Non -Structural Plan Review
• Structural Plan Review
To be considered for inclusion on this roster, submit three copies of statements of qualifications
to the Department of Community and. Economic Development, 1055 S Grady Way, 6`" Fl,
Renton, WA 98057 by 3:00 PM, Friday, February 13, 2009. If needed, questions regarding
the SOQ can be emailed to dmikolaizik@rentonwa.gov or call 425-430-6580.
Submissions should include the following items:
1. A list of the applicable services that your firm is qualified to provide.
2. A listing of individuals your firm might propose to assign as project manager with a
statement of his or her qualifications along with the qualifications and experience of other
personnel you would expect to use.
3. A listing of sub -consultants with whom you have worked.
4. Examples of relevant projects/activities that your firm is currently involved in, or has
completed, along with appropriate references.
5. Indicate each area of expertise in which your firm is qualified, if more than one.
6. Outline your firms billing practices, rates, and administrative charges.
The City's Affirmative Action Policy applies and proposals from women and/or minority owned
businesses are encouraged.
Bonnie I. Walton
City Clerk
Published:
Daily Journal of Commerce
Monday, February 2, 2009
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CITY OF RENTON COUNCIL AGENDA BILL
Al #:
Submitting Data:
For Agenda of:
Dept/Div/Board.. Department of Community and
March 2, 2009
Economic Development/Planning
Agenda Status
Staff Contact...... Chip Vincent, x-6588
Consent .............. X
Public Hearing..
Subject:
Contract for Impact Fees Analysis and
Correspondence..
Recommendations
Ordinance .............
Resolution........... .
Old Business........
New Business.......
Exhibits:
Issue Paper
Study Sessions......
RFP Submittal from Henderson, Young and Company
Information.........
Draft Contract
Recommended Action: Approvals:
Refer to Finance Committee Legal Dept......... X
Finance Dept......
Other ...............
Fiscal Impact:
Expenditure Required... $121,250 Transfer/Amendment.......
Amount Budgeted....... $121,250 Revenue Generated.........
Total Project Budget $121,250 City Share Total Project.. $121,250
SUMMARY OF ACTION:
As part of the 2009 Planning Division work program the need for a review and update of the
impact fees collected for public streets and roads, fire protection infrastructure, and parks, open
space, and recreational facilities was identified. An initial review conducted by staff indicated
that the City charges less for these fees than comparable cities. The Planning and Development
Committee indicated that it was a high priority for this work program to be conducted this year.
Through an RFP process Henderson, Young and Company was selected to conduct research
and analysis and then make recommendations. Their work program will help the City update
the amounts charged as impact fees. Four departments, Community & Economic
Development, Public Works, Community Services, and Fire and Emergency Services, will
share the costs and/or provide resources to fund the contract and develop the impact fee
proposal.
STAFF RECOMMENDATION:
Approve a contract with the Henderson, Young and Company for $121,250 to analyze City of
Renton Impact Fees and make recommendations for revised fee amounts, and authorize the
Mayor and the City Clerk to sign the contract.
��y DEPARTMENT OF COMMUNITY AND
U ,, ECONOMIC DEVELOPMENT
�tR�
�, �g M E M O R A N D U M
DATE: March 9, 2009
TO: Randy Corman, Council President
Members of the Renton City Council
VIA: Denis Law, Mayor
k�
FROM: Alex Pietsch, Administrator
STAFF CONTACT: Chip Vincent, ext. 6588
SUBJECT: Impact Fee Analysis and Recommendations
TCgTTR-
Should the City enter into a $121,250 contract with Henderson, Young and Company to
analyze and make recommendations regarding City of Renton impact fees?
RECOMMENDATION:
Approve the contract with Henderson, Young and Company for $121, 250 to analyze
and make recommendations regarding City of Renton impact fees.
BACKGROUND SUMMARY:
The Growth Management Act authorizes cities planning under the act to collect impact
fees on new development to recoup or offset a proportionate share of public capital costs
necessary to new development. Impact fees are charged to development projects for city
streets, parks, schools, and fire infrastructure. Currently the City collects impact fees for
schools. Accordingly schools are not being considered in this proposal.
In mid 2008, City staff conducted a brief survey of the impact fees charged by other
jurisdictions. That survey indicated that the City of Renton charges much less than
comparable cities. In late 2008 the Planning and Development Committee identified the
update of impact fees as a priority work program for 2009. A Request for Proposals to
develop three impact fees for the City was put out which stated the required services of
the work program are to:
• Develop impact fees for public streets and roads, publicly owned parks,
open space, recreation facilities, and fire protection facilities, and
prepare studies documenting the data, and develop recommendations for
amendments to the Capital Facilities Plan, assumptions, and calculations
of impact fees.
• Review the draft results with City staff, and work with City staff in
implementing the process as needed.
CONCLUSION:
Four City departments will share the responsibility and/or costs associated with this
proposed contract, those departments are: Community and Economic Development,
Public Works, Community Services, and Fire and Emergency Services. Accordingly,
staff from these four departments reviewed and evaluated the RFPs received by the
request deadline. Based on this, it is expected that the work done by Henderson,
Young and Company will enable the City to achieve a balance of the fees charged to
new development in the City and the costs associated with the provision of public
streets and roads, public parks and recreation, and fire protection facilities.
cc: Jay Covington, CAO
Terry Higashiyama, Community Services Administrator
Leslie Betlach, Parks Director
David Daniels, Fire Chief/Emergency Services Administrator
Bill Flora, Deputy Chief/Fire Marshall
Gregg Zimmerman, Public Works Administrator
Peter Hahn, Deputy Public Works Administrator
Jim Seitz, Transportation Design/Planning Program Supervisor
Exhibit A
Impact Fees
for
Renton, Washington
Henderson,
Young &
Company
September 9, 2008
Henderson,
Young &
Company
September 9, 2008
Mr. Chip Vincent
Planning Director
Renton City Hall — 61h Floor
1055 South Grady Way
Renton, WA 98057
8060- 165'h Ave. N.E., Suite 220
Redmond, Washington 98052-3935
(425) 869-1786 Fax: (425) 869-5669
E-mail: ryounghyco@aol.com
Henderson, Young & Company is pleased to submit a draft work plan to develop three impact fees
for the City of Renton: fire services, parks and recreation facilities, and streets and roads
("transportation"). The impact fees will be based on Washington's Growth Management Act,
including RCW 82.02.050-100, and will replace Renton's current mitigation fees that are based on
SEPA.
Henderson, Young & Company is a national consulting firm founded in 1979 to provide services
exclusively for the public sector. We have completed over 150 impact fees in the past 22 years.
We are also leading experts in developing Capital Facilities Plans that are required by Washington
law to be used as the basis for impact fees. In 1993 we wrote the book on CFPs for Washington's
Department of Community Affairs (now CTED) and we have completed over 79 capital facilities
plans for cities and counties.
Our draft work program includes some initial evaluation and consultation regarding the City's CFP
for fire, parks and transportation. The main part of the work plan is the development of draft
impact fees. The work plan stops before development of an impact fee ordinance and community
involvement and review by City Council. Those tasks can be developed after the City decides how
to proceed with the impact fees we will draft. We look forward to answering any questions about
our approach to the project.
Sincerely,
JZA,� L. Y"
Randall L. Young
President
WORK PLAN FOR IMPACT FEES FOR THE CITY OF RENTON
Henderson, Young & Company will develop the following impact fees
for the City of Renton (in alphabetical order):
• fire protection
• parks and recreation facilities
• streets and roads ("transportation")
Our work plan is divided into three parts, one for each type of impact
fee. Each part (each type of impact fee) contains five identical tasks (in
order to provide a consistent process for developing the impact fees).
The content of each task is specific to the type of impact fee.
1. FIRE PROTECTION IMPACT FEE
1.1 Evaluate Capital Facilities Plan and Reimbursable Prior Capital
Improvements
The Consultant will review the portion of Renton's current
Capital Facilities Plan for fire protection, and amendments
proposed by the Fire Department to identify capital projects
that may be eligible for fire impact fees.
The Consultant will review previous capital improvements by
the City for fire stations and apparatus to identify costs that
may be eligible for reimbursement impact fees that are
authorized by RCW 82.02.060(7).
1.2 Methodology
The Consultant will develop the methodology for the fire
protection impact fee. Based on preliminary discussions with
City staff, we believe the methodology may require growth to
pay for the average number of emergency fire incidents and
EMS incidents per dwelling unit, or average emergency fire
incidents per square foot of non-residential development. The
number of emergency fire incidents and EMS incidents per
unit would be the same for growth as for current houses and
non-residential development, thus ensuring that the same
level of service would be provided to new development as is
provided to existing properties. The cost per emergency fire
incident and EMS incident could be based on recouping the
Henderson,
Young &
Company
portion of prior cost of fire stations, apparatus, and equipment
that can serve new development. New development would be
charged an impact fee for the average number of emergency
fire incidents and EMS incidents that occur during the
economic life of the fire station and apparatus.
1.3 Research
The following are examples of the primary data that would be
assembled by City staff during the research phase to support
the methodology developed by the Consultant during Task 1.2:
A. Inventory of existing fire apparatus and stations during
the base year.
B. Fire emergency incidents and EMS incidents during the
base year: (1) number of responses by each fire apparatus
and station, (2) type of incident, and (3) a list of all fire
responses and EMS responses indicting the type of
property use at each response.
C. Property data for the base year that provides the number
of dwelling units (by type) and the number of square feet
of buildings for each type of land use.
D. List of capital expenditures for the most recent fire
apparatus and stations during prior fiscal years: (1) item
purchased, (2) cost, (3) source(s) of funding, (4) year
purchased.
E. Five-year plan for capital improvements for fire
apparatus and stations, including costs and funding.
F. Fire service mitigation fees received in prior years: (1)
amounts received, (2) amounts expended, including
description of items purchased, (3) fund balance at end of
most recent fiscal year, (4) planned expenditures of fund
balance (if any) during the current fiscal year.
The preceding list of data may be revised if the final
methodology is different than the one described in Task 1.2,
and/or if the City has alternative data that will serve the same
purpose as the data listed above.
1.4 Analysis and Preliminary Calculation of Impact Fee Rates
The Consultant will develop the cost model for calculating fire
protection facilities impact fees for the City of Renton. The
Consultant will analyze the data from Task 1.3 and use the
data and model to calculate preliminary rates for fire
Henderson,
Young &
Company
protection impact fees.
The Consultant will provide City staff with the data and
analysis from the cost model and the preliminary rates for fire
protection impact fees.
City staff will review the data, analysis and preliminary
impact fee rates for fire protection. The Consultant will
respond to questions, comments, suggestions and changes
requested by City staff.
1.5 Working Draft and Review Draft of Rate Study
The Consultant will prepare a working draft rate study that
documents the formulas and algorithms for calculating the fire
protection impact fees. The rate study will describe each
variable in each formula, document the data and/or
assumptions used for each variable, and the calculation of the
resulting fire protection impact fee rates.
City staff will review the working draft rate study for fire
protection impact fees. The Consultant will respond to
questions, comments, suggestions and changes requested by
City staff.
The Consultant will use the feedback from City staff to
prepare the review draft of the rate study for fire protection
impact fees. In subsequent tasks (not part of this work plan)
the City can provide the review draft to citizens, stakeholders,
City boards and commissions, City Council committees, and
the full City Council. After the review process is complete, a
Final Rate Study can be prepared to document the impact fee
rates for fire protection that will be adopted by the City
Council.
2. PARKS, OPEN SPACE AND RECREATIONAL FACILITIES IMPACT FEE
2.1 Evaluate Capital Facilities Plan and Reimbursable Prior Capital
Improvements
Renton's impact fee for "parks, open space and recreation
facilities" may include various levels of parks that are
consistent with the City's plans for parks. The impact fee may
also include a variety of recreational facilities, including trails,
and other bike/ped facilities.
The Consultant will review the portion of Renton's current
Henderson,
Young & 3
Company
Capital Facilities Plan for parks and recreational facilities,
and amendments proposed by the Parks Department to
identify capital projects that may be eligible for park and
recreational facility impact fees.
The Consultant will review previous capital improvements by
the City for parks and recreational facilities to identify costs
that may be eligible for reimbursement impact fees that are
authorized by RCW 82.02.060(7).
2.2 Methodology
The Consultant will develop the methodology for the parks and
recreational facility impact fee. Based on preliminary
discussions with City staff, we believe the methodology may
require growth to pay for an amount equal to the City's
current investment per capita in parks and recreational
facilities. The current investment per capita would be applied
equally to growth, thus ensuring that the same level of service
would be provided to new development as is provided to
existing properties. The cost per park acre and recreational
facility would be based on current costs of those items.
The Consultant will also evaluate the approach developed by
EDAW for the State of Washington to determine whether or
not it can be used or adapted for use in calculating Renton's
impact fee for parks and recreational facilities.
2.3 Research
The following are examples of the primary data that would be
assembled by City staff during the research phase to support
the methodology developed by the Consultant during Task 2.2:
A. Inventory of existing park acres and recreational facilities
for the base year.
B. Total population and persons per dwelling unit for the
base year.
C. List of capital expenditures for the most recent parks and
recreational facilities during prior fiscal years: (1) item
purchased, (2) cost, (3) source(s) of funding, (4) year
purchased.
D. Current cost and estimated useful life of parks and
recreational facilities.
E. Five-year plan for capital improvements for parks and
recreational facilities, including costs and funding.
Henderson,
Young & 4
Company
F. Park mitigation fees received in prior years: (1) amounts
received, (2) amounts expended, including description of
items purchased, (3) fund balance at end of most recent
fiscal year, (4) planned expenditures of fund balance (if
any) during the current fiscal year.
The preceding list of data may be revised if the final
methodology is different than the one described in Task 2.2,
and/or if the City has alternative data that will serve the same
purpose as the data listed above.
2.4 Analysis and Preliminary Calculation of Impact Fee Rates
The Consultant will develop the cost model for calculating
park, open space and recreation facilities impact fees for the
City of Renton. The Consultant will analyze the data from
Task 1.3 and use the data and model to calculate preliminary
rates for park, open space and recreation facilities impact fees.
The Consultant will provide City staff with the data and
analysis from the cost model and the preliminary rates for
park, open space and recreation facilities impact fees.
City staff will review the data, analysis and preliminary
impact fee rates for park, open space and recreation facilities.
The Consultant will respond to questions, comments,
suggestions and changes requested by City staff.
2.5 Working Draft and Review Draft of Rate Study
The Consultant will prepare a working draft rate study that
documents the formulas and algorithms for calculating the
park, open space and recreation facilities impact fees. The
rate study will describe each variable in each formula,
document the data and/or assumptions used for each variable,
and the calculation of the resulting park, open space and
recreation facilities impact fee rates.
City staff will review the working draft rate study for park,
open space and recreation facilities impact fees. The
Consultant will respond to questions, comments, suggestions
and changes requested by City staff.
The Consultant will use the feedback from City staff to
prepare the review draft of the rate study for park, open space
and recreation facilities impact fees. In subsequent tasks (not
Henderson,
Young &
Company
part of this work plan) the City can provide the review draft to
citizens, stakeholders, City boards and commissions, City
Council committees, and the full City Council. After the
review process is complete, a Final Rate Study can be prepared
to document the impact fee rates for park, open space and
recreation facilities that will be adopted by the City Council.
3. STREETS AND ROADS ("TRANSPORTATION") IMPACT FEE
3.1 Evaluate Capital Facilities Plan and Reimbursable Prior Capital
Improvements
The Consultant will review the portion of Renton's current
Capital Facilities Plan for transportation, and amendments
proposed by the Public Works Department to identify capital
projects that may be eligible for streets and roads
("transportation") impact fees.
The Consultant will review previous capital improvements by
the City for streets and roads to identify costs that may be
eligible for reimbursement impact fees that are authorized by
RCW 82.02.060(7).
3.2 Methodology
The Consultant will develop the methodology for the streets
and roads ("transportation") impact fees. Based on
preliminary discussions with City staff, we believe the
methodology may require growth to pay for the number of trips
generated by new development. The default trip generation
data would be from the most recent edition of ITE's Trip
Generation. Applicants may submit alternative trip
generation data, and the City would determine whether or not
the alternative data is based on acceptable methods and data
sources. The cost per trip would be based on projected costs of
street and road projects in the CFP that are eligible for impact
fees (i.e., add capacity to serve growth, but exclude the portion
that eliminates existing deficiencies).
The Consultant will also review previous capital
improvements by the City for streets and roads to identify
costs that may be eligible for reimbursement impact fees that
are authorized by RCW 82.02.060(7).
Henderson,
Young & b
Company
3.3 Research
The following are examples of the primary data that would be
assembled by City staff during the research phase to support
the methodology developed by the Consultant during Task 2.2:
A. Traffic volume and capacity for each arterial and collector:
1. Base year traffic volume
2. Base year capacity at adopted standards for level of
service
3. Horizon year traffic volume on base year network
4. Horizon year traffic volume on horizon year network
5. Horizon year capacity at adopted standards for level of
service
B. Levels of service standards for each arterial and collector:
1. Base year adopted standards for level of service
2. Horizon year proposed standard for level of service
C. List of capital expenditures for the recent arterial and
collector streets and roads during prior fiscal years: (1)
item purchased, (2) cost, (3) source(s) of funding, (4) year
purchased, (5) volume before improvement, (6) capacity
before improvement, and (7) capacity after improvement.
D. Five-year plan for capital improvements for arterial and
collector streets and roads, including costs and funding.
E. Transportation mitigation fees received in prior years: (1)
amounts received, (2) amounts expended, including
description of items purchased, (3) fund balance at end of
most recent fiscal year, (4) planned expenditures of fund
balance (if any) during the current fiscal year.
The preceding list of data may be revised if the final
methodology is different than the one described in Task 3.2,
and/or if the City has alternative data that will serve the same
purpose as the data listed above.
3.4 Analysis and Preliminary Calculation of Impact Fee Rates
The Consultant will develop the cost model for calculating
streets and roads ("transportation") facilities impact fees for
the City of Renton. The Consultant will analyze the data from
Task 1.3 and use the data and model to calculate preliminary
rates for streets and roads ("transportation") impact fees.
The Consultant will provide City staff with the data and
analysis from the cost model and the preliminary rates for
Henderson,
Young &
Company
streets and roads ("transportation") impact fees.
City staff will review the data, analysis and preliminary
impact fee rates for streets and roads ("transportation"). The
Consultant will respond to questions, comments, suggestions
and changes requested by City staff.
3.5 Working Draft and Review Draft of Rate Study
The Consultant will prepare a working draft rate study that
documents the formulas and algorithms for calculating the
streets and roads ("transportation") impact fees. The rate
study will describe each variable in each formula, document
the data and/or assumptions used for each variable, and the
calculation of the resulting streets and roads ("transportation")
impact fee rates.
City staff will review the working draft rate study for streets
and roads ("transportation") impact fees. The Consultant will
respond to questions, comments, suggestions and changes
requested by City staff.
The Consultant will use the feedback from City staff to
prepare the review draft of the rate study for streets and roads
("transportation") impact fees. In subsequent tasks (not part
of this work plan) the City can provide the review draft to
citizens, stakeholders, City boards and commissions, City
Council committees, and the full City Council. After the
review process is complete, a Final Rate Study can be prepared
to document the impact fee rates for streets and roads
("transportation") that will be adopted by the City Council.
Henderson,
Young &
Company
SCHEDULE FOR DEVELOPING IMPACT FEES
The 3 impact fees will be developed simultaneously. In the schedule
below, the reference to each task applies to all 3 types of impact fees.
For example, Task "-.1" refers to 1.1 for fire, 2.1 for parks, and 3.1 for
streets and roads ("transportation").
Task Oct Nov Dec Jan Feb Mar
-.1 Evaluate CFP and 7
Prior Capital Projects
.2 Methodology
-.3 Research
.4 Analysis and Prelimi-
tj
nary Calculations`.'
-.5 Working Draft and
Review Draft Study
CONSULTANT COST FOR DEVELOPING IMPACT FEES
In the chart below, we show the cost to develop each of the 3 impact
fees. The costs include all professional services and expenses.
Detailed costs by task are presented below this summary.
Type of Impact Fee
Cost
Fire Protection $ 39,740
Parks, Open Space and Recreation Facilities 29,830
Streets and Roads ("Transportation") 51,680
Total 121,250
Henderson,
Young &
Company
E
CONSULTANT AGREEMENT
THIS AGREEMENT is made as of the day of , 20 , between the CITY OF
RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY"
and Henderson, Young & Company, hereinafter referred to as "CONSULTANT", for their them
to create three City of Renton impact fees: fire services, parks and recreation facilities, and
streets and roads (transportation). Information shall be made available for use by the City of
Renton Staff and City Council.
The CITY and CONSULTANT agree as set forth below:
1. Scope of Services. The Consultant will provide all labor necessary to perform all work,
which is described in the attached Scope of Services (Exhibit A). This Agreement and
Exhibit hereto contain the entire agreement of the parties and supersedes all prior oral
or written representation or understandings. This Agreement may only be amended by
written agreement of the parties. The scope of work may be amended as provided
herein.
2. Changes in Scope of Services. The City, without invalidating the Consultant
Agreement, may order changes in the services consisting of additions, deletions or
modifications, and adjust the fee accordingly. Such changes in the work shall be
authorized by written agreement signed by the City and Consultant. If the project scope
requires less time, a lower fee will be charged. If additional work is required, the
consultant will not proceed without a written change order from the City. If any provision
of this Agreement is held to be invalid, the remainder of the Agreement shall remain in
full force and effect to serve the purposes and objectives of this Agreement.
3. Time of Performance. The Consultant shall complete performance of the Consultant
Agreement for the items under Consultant's control in accordance with Exhibit A. If
items not under the Consultant's control impact the time of performance, the Consultant
will notify the City.
4. Term of Consultant Agreement. The term of this Agreement shall end at completion
of the scope of work identified in Exhibit A, but no later than December 31, 2009. This
Agreement may be extended to accomplish change orders, if required, upon mutual
written agreement of the City and the Consultant.
5. Consultant Agreement Sum. The total amount of this Agreement is not to exceed the
sum of $121,250.00. Washington State Sales Tax is not required. The Cost Estimate
provided by the Consultant to the City specifies total cost.
6. Method of Payment. Payment by the City for services rendered will be made after a
voucher or invoice is submitted in the form specified by the City. Payment will be made
within thirty (30) days after receipt of such voucher or invoice. The City shall have the
right to withhold payment to the Consultant for any work not completed in a satisfactory
manner until such time as the Consultant modifies such work so that the same is
satisfactory.
7. Record Maintenance and Work Product. The Consultant shall maintain accounts and
records, which properly reflect all direct and indirect costs expended and services
provided in the performance of this Agreement. The Consultant agrees to provide
access to any records required by the City. All originals and copies of work product,
exclusive of Consultant's proprietary items protected by copyright such as computer
programs, methodology, methods, materials, and forms, shall belong to the City,
including records, files, computer disks, magnetic media or material which may be
produced by Consultant while performing the services. Consultant will grant the City the
right to use and copy Consultant copyright materials as an inseparable part of the work
product provided.
8. Assignment Agreement. The Consultant shall not assign any portion of this consultant
Agreement without express written consent of the City of Renton.
9. Hold Harmless. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents, employees and volunteers, from and against any and all claims, losses
or liability, or any portion thereof, including attorneys fees and costs, arising from injury
or death to persons, including injuries, sickness, disease or death of Consultant's own
employees, or damage to property caused by a negligent act or omission of the
Consultant, except for those acts caused by or resulting from a negligent act or
omission by the City and its officers, agents, employees and volunteers. Should a court
of competent jurisdiction determine that this agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
contractor and the city, its officers, officials, employees and volunteers, the contractor's
liability hereunder shall be only to the extent of the contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitute
the contractor's waiver of immunity under the Industrial Insurance Act, Title 51 RCW,
solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this agreement.
10. Insurance. The Consultant shall secure and maintain commercial liability insurance in
the amount of $1,000,000 in full force throughout the duration of this Consultant
Agreement. It is agreed that on the CONTRACTOR's policy, the City of Renton will be
named as Additional Insured(s) on a non-contributory primary basis. A certificate of
insurance and the Primary & Non -Contributory Additional Insurance Endorsement page,
properly endorsed, shall be delivered to the City before executing the work of this
agreement. Please note: The cancellation language should read "Should any of the
above described policies be cancelled before the expiration date thereof, the issuing
company will mail 45 days written notice to the certificate holder named to the left."
11. Independent Contractor. Any and all employees of the Consultant, while engaged in
the performance of any work or services required by the Consultant under this
agreement, shall be considered employees of the Consultant only and not of the City.
The Consultant's relation to the City shall be at all times as an independent contractor.
Any and all claims that may or might arise under the Workman's Compensation Act on
behalf of said employees, while so engaged, and any and all claims made by a third
party as a consequence of any negligent act or omission on the part of the Consultant's
employees, while so engaged on any of the work or services provided to be rendered
herein, shall be the sole obligation and responsibility of the Consultant.
12. Compliance with Laws. The Consultant and all of the Consultant's employees shall
perform the services in accordance with all applicable federal, state, county and city
laws, codes and ordinances. Discrimination Prohibited: Consultant, with regard to work
performed under this agreement, will not discriminate on the grounds of race, color,
national origin, religion, creed, age, sex, the presence of any physical or sensory
handicap, or sexual orientation, in the selection and/or retention of employees, or
procurement of materials or supplies.
This agreement is entered into as of the day and year written above.
CONSULTANT
Randall L. Young, President
Henderson, Young & Company
8060 165th Ave NE #220
Redmond, WA 98052-3935
APPROVED AS TO FORM:
City Attorney
CITY OF RENTON
Denis Law, Mayor
ATTEST:
Bonnie I. Walton, City Clerk
CITY OF RENTON COUNCIL AGENDA BILL
submitting Data:
Dept/Div/Board.. Community Services/Parks/Golf
Staff Contact...... Leslie Betlach (ext. 6619)
Kelly Beymer (ext. 6803)
)ject:
Authorization for use of funds from Maplewood Golf
Course reserve fund balance
Issue Paper
Ordinance
Ala:
enda of:
March 2. 2009
Agenda Status
Consent ..............
Public Hearing..
Correspondence..
Ordinance ............. X
Resolution........... .
Old Business........
New Business.......
Study Sessions......
Information........ .
Recommended Action: Approvals:
Refer to Finance Committee Legal Dept ......... X
Finance Dept ...... X
Other ...............
Fiscal Impact:
Expenditure Required... $13,600 Transfer/Amendment......
Amount Budgeted....... $0 Revenue Generated........
Total Project Budget $0 City Share Total Project..
UMMARY OF ACTION:
The Community Services Department's Maplewood Golf Course request the use of funds from
the golf course reserve fund balance (account 404) for water right attorney fees to assist in the
water rights change application and perfection of existing water right claim for the purpose of
irrigating the golf course.
TAFF RECOMMENDATION:
Approve request to authorize use of funds from the golf course reserve fund balance in the
amount of $13,600.
X
Rentonnet/agnbill/ bh
COMMUNITY SERVICES DEPARTMENT
M E M O R A N D U M
DATE: February 19, 2009
TO: Randy Corman, Council President
Members of the Renton City Council
VIA:, Denis Law, Mayor
FROM: Terry Higashiyama, Community Services Administrator
STAFF CONTACT: Leslie Betlach, Parks Director (x-6619)
Kelly Beymer, Golf Course Manager (425-430-6803)
SUBJECT: Authorization — Use of Funds from Golf Course Reserve
Fund Balance for Water Rights Attorney fees
ISSUE
Should Maplewood Golf Course be authorized to spend $13,600 from the (404) account reserve
fund balance to extend legal consultant contract with water rights Attorney, Joe Brogan of Foster
Pepper, PLLC, to finalize documentation and assist in perfecting a golf course water right claim?
RECOMMENDATION
Authorize spending of the Maplewood Golf Course reserve fund balance to extend the contract
of water rights Attorney, Joe Brogan of Foster Pepper, PLLC, for legal services to include final
documentation, provide copies of all supporting documentation to city staff, and presentation of
case to Department of Ecology for review and decision, in the amount of $13,600.
BACKGROUND SUMMARY
Maplewood Golf Course submitted a water right change application to the Department of
Ecology (DOE) in 1999 to change from the use of surface water to groundwater for irrigation
purposes.
In April of 2003, DOE notified the golf course that the process of the claim to change the surface
water right to groundwater was moving ahead. In order for the change application to move
forward, the City needed to perfect or validate the water right claim. The City of Renton's
Maplewood Golf Course provided DOE with findings from historical research, water quality
testing results, and annual irrigation figures, to validate/perfect the water right claim and the use
of the surface water source prior to 1917.
DOE requested additional information of continued water use from 1917 to current, at such time
administration and the City Attorney recommended the use of an attorney specializing in water
rights and communications with DOE to provide legal consulting through this process. The
water rights attorney was hired in 2006 and has provided additional historical research,
declarations, and case study, to prepare the document for submittal to DOE for review and
decision to perfect the water right claim.
i:\2009 files\2009-026mb (issue paper waterrights consultant09).doc
Randy Corman, Council President
Members of the Renton City Council
Subject: Authorization for use of Golf Course Reserve Fund Balance
February 19,2009
Page 2 of 2
DOE's request for additional information necessitates the services and associated costs of
utilizing an attorney specializing in water rights to complete the review and decision process.
CONCLUSION
The approval of authorization for the use of the Maplewood Golf Course reserve fund balance
will allow contracting of a water rights attorney to assist in the water rights change application
and the perfection of existing surface water claim, and allowing Maplewood Golf Course to
continue to irrigate and maintain its high standards and quality product.
C: Jay Covington, Chief Administrative Officer
Iwen Wang, Administrator Finance/IS
Larry Warren, City Attorney
i:\2009 files\2009-026mb (issue paper waterrights consultant09).doc
CITY OF RENTON, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
AMENDING THE FISCAL YEAR 2009 BUDGET TO AUTHORIZE
$13,600 FROM GOLF COURSE FUND (404) BALANCE TO
APPROPRIATE FOR WATER RIGHT ATTORNEY FEES.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN
AS FOLLOWS:
SECTION I. The appropriation in the Golf Course Fund is hereby increased as
follows:
Fund
2009 Original
Budget
Budget
Increase
2009 Adjusted
Budget
404
$2,478,369
$13,600
$2,491,969
SECTION II. This project will be funded by the Golf Course Fund prior year
revenue.
SECTION III. This ordinance shall become effective immediately upon its
passage, approval, and five (5) days after publication.
PASSED BY THE CITY COUNCIL this
APPROVED BY THE MAYOR this
day of , 2009.
Bonnie I. Walton, City Clerk
day of
Denis Law, Mayor
2009.
ORDINANCE NO.
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD .15 3 9 : 2/ 13 /09 : scr
CITY OF RENTON COUNCIL AGENDA BILL
Dept/Div/Board.. Finance & IS Department
Staff Contact...... Iwen Wang
State Funding for Benson Hill Annexation
Resolution
Al #: .on
If .
or
Consent .............. X
Public Hearing..
Correspondence..
Ordinance .............
Resolution............ X
Old Business........
New Business.......
Study Sessions......
Information........ .
Recommended Action: Approvals:
Council concur. Legal Dept.........
Finance Dept......
Other ...............
Fiscal Impact:
Expenditure Required... N/A Transfer/Amendment.......
Amount Budgeted....... Revenue Generated.........
Total Project Budget City Share Total Project..
"MARY OF ACTION:
Each year by March 1, the City of Renton must report to the State of Washington the
annexation -related costs to seek state sales tax credit funding to assist with annexation. Review
of the costs and revenues for the Benson Hill annexation reveals a net cost to serve the Benson
Hill annexation area in 2009 in excess of $2,400,000: RCW 82.14.415 provides that cities
may impose sales and use tax as a credit against the state sales and use tax to provide for
assistance with these annexation -related costs. This resolution sets the state funding threshold
for imposing the sales and use tax credit for 2009.
kFF RECOMMENDATION:
Approve a resolution setting the threshold and sales tax rebate rate for 2009.
CITY OF RENTON, WASHINGTON
RESOLUTION NO.
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON,
AUTHORIZING THE CITY OF RENTON TO IMPOSE A SALES AND
USE TAX AS AUTHORIZED BY RCW 82.14.415 AS A CREDIT AGAINST
STATE SALES AND USE TAX, RELATING TO ANNEXATIONS.
WHEREAS, state law authorizes the reallocation of the sales tax already collected by the
state to be remitted to the City to assist with funding the costs of certain newly annexed areas;
and
WHEREAS, in accordance with Chapter 35A.14 RCW, the City Council of the City of
Renton, Washington, called for a special election to be held, at which election the question of
annexation was presented to the voters of the Benson Hill Communities Annexation Area; and
WHEREAS, the notice of intention to annex was filed with the King County Boundary
Review Board and subsequently approved; and
WHEREAS, in accordance with Chapter 35A.14 RCW the annexation was put to a vote
of the people in the annexation area; and
WHEREAS, the King County Records, Elections and Licensing Services Division
certified that the annexation had been approved by voters; and
WHEREAS, following a favorable vote on the annexation proposition, the City Council
of the City of Renton, Washington, adopted its Ordinance annexing said Benson Hill
Communities Annexation Area, an annexation area that has a population of at least ten thousand
people; and
WHEREAS, the City Council of the City of Renton, Washington, finds and determines
that the projected cost to provide municipal services to the annexation area exceeds the projected
1
RESOLUTION NO.
general revenue that the City would otherwise receive from the annexation area on an annual
basis by at least $2,400,000; and
WHEREAS, pursuant to RCW 82.14.415, the City is authorized, under the
circumstances of this annexation, to impose a sales and use tax as authorized with that tax being
a credit against the state tax;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DOES RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. Purpose. The City Council of the City of Renton, Washington,
does hereby authorize the City's Finance Administrator to set the threshold for imposing the
sales and use tax credit at Two Million Four Hundred Thousand Dollars ($2,400,000) for the
Benson Hill Communities Annexation Area.
SECTION III. Implementation. The Mayor and City of Renton is hereby
authorized to implement such administrative procedures as may be necessary to carry out the
directions of this Resolution.
SECTION IV. Effective Date. This Resolution shall take effect and be in full
force upon passage and signatures hereon.
PASSED BY THE CITY COUNCIL this
day of
Bonnie I. Walton, City Clerk
2009.
2
RESOLUTION NO.
APPROVED BY THE MAYOR this day of 52009.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
RES.1402:2/25/09:scr
CITY OF RENTON COUNCIL AGENDA BILL
—I
Al #: -
Submitting Data:
For Agenda of:
Dept/Div/Board.. Public Works\Utility Systems
March 2, 2009
Agenda Status
Staff Contact...... Dave Christensen, x-7212
Consent .............. X
Public Hearing..
Subject:
2009 Wastewater Lift Station Pre -Design
Correspondence..
Annual Consultant Agreement with Carollo Engineers
Ordinance .............
Resolution............
Old Business........
New Business.......
Exhibits:
Annual Consultant Agreement
Study Sessions......
Information........ .
Recommended Action:
Approvals:
Council Concur
Legal Dept......... X
Finance Dept...... X
Other.. .
Fiscal Impact:
Expenditure Required... $206,418 Transfer/Amendment.......
Amount Budgeted....... $225,000 Revenue Generated.........
Total Project Budget $600,000 City Share Total Project..
SUMMARY OF ACTION:
The 2009 Wastewater Lift Station Pre -Design effort will provide an evaluation of three lift
stations, Westview, Lake Washington Beach, and East Renton. Evaluation will include design
options for rehabilitation and options for potential gravity replacement for these stations. A cost
effectiveness analysis will be performed to determine the least overall cost alternative at each site.
The Lake Washington Beach Lift Station has reached its useful life. It was originally constructed
in the 1960's, with one rehabilitation in the 1980's. As such we need to evaluate either
replacement of the station or utilizing a gravity alternative.
The Westview Lift Station was constructed in 1995 as part of a 12-lot subdivision. This station
currently has significant mechanical wear on the pumps, motors, valving, and other equipment
due to the City allowing a non-standard station at this location. The evaluation will analyze either
a replacement of the station or a gravity alternative.
The East Renton Lift Station was constructed in the 1990's as an interim station while we
developed a gravity system for it to connect to. With the completion of the Central Plateau
Interceptor, we have the ability to install a gravity main to replace this interim station. The
evaluation will focus on environmental issues and future park development issues associated with
our proposed route for the gravity main.
Carollo Engineers was selected from the approved 2009 Utility Systems Annual Consultant
Roster to perform this work. There is sufficient funding for this contract in the 2009 Capital
Improvement Program budget (line items 426/ u45479, u45484, u45492). '
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Annual Consultant Agreement with Carollo
Engineers, in the amount of $206,418, for the 2009 Wastewater Lift Station Pre -Design project.
HAFile Sys\WWP - WasteWater\WWP-03-0000 Correspondence - Wastewater\DaveC\2009 Correspondence\2009 WW Lift Station Pre -design
AB.doc\DMCtp Rentonnet/agnbill/ bh
ENGINEERING
ANNUAL CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into on this , day of , by and between the CITY
OF RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and
Carollo Engineers whose address is 1218 Third Avenue, Suite 1600, Seattle, Washington 98101, at which work
will be available for inspection, hereinafter called the "CONSULTANT."
PROJECT NAME: 2009 Wastewater Lift Station Pre -Design
WHEREAS, the City has not sufficient qualified engineering employees to provide the engineering within a
reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance
of a qualified professional consulting firm to do the necessary engineering work for the project, and
WHEREAS, the Consultant has represented and by entering into this Agreement now represents, that it is in full
compliance with the statutes of the State of Washington for registration of professional engineers, has a current valid
corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and
that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to
which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on
staff or readily available to Consultant to staff this Agreement.
WHEREAS, the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms
and conditions set forth below.
NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below,
the parties hereto agree as follows:
The Consultant shall furnish, and hereby warrants that it has, the necessary equipment, materials, and professionally
trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work,
which is attached hereto and incorporated into this Agreement as though fully set forth herein.
The Consultant shall perform all work described in this Agreement in accordance with the latest edition and
amendments to local and state regulations, guidelines and policies.
The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass
judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor
changes, amendments or revisions in the detail of the work as may be required by the City. This item does not
constitute an 'Extra Work" item as related in Section VIII of the Agreement.
The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held
responsible for the accuracy of the work, even though the work has been accepted by the City.
II
DESIGN CRITERIA
The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent
feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations,
guidelines, and specifications, including, but not limited to the following:
Pw;\\oco-pw-app:carolloo\Documnents\Client\WA\Renton\Lift Station Pre-Design\Project Management\Contracts\
Piazza/Data—Center/Forms/City/Contracts E1-2009
E 1-2009
1. Washington State Department of Transportation/American Public Works Association (WSDOT/APWA),
"Standard Specifications for Road, Bridge, and Municipal Construction," as amended by Renton Standard
Specification.
2. WSDOT/APWA, "Standard Plans for Road, Bridge and Municipal Construction."
3. Washington State Department of Transportation, "Highway Design Manual."
4. American Association of State Highway and Transportation Officials, "Standard Specifications for
Highway Bridges."
5. Washington State Department of Transportation, "Bridge Design Manual, Volumes 1 and 2."
6. Washington State Department of Transportation, "Manual of Highways Hydraulics," except hydrologic
analysis as described in item 14.
7. Washington State Department of Transportation, "Materials Laboratory Outline."
8. Transportation Research Board, "Highway Capacity Manual."
9. U.S. Department of Transportation, Federal Highway Administration, "Manual on Uniform Traffic
Control Devices for Streets and Highways."
10. Washington State Department of Transportation, "Construction Manual."
11. Washington State Department of Transportation, "Local Agency Guidelines."
12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all
cases where they fit design conditions. Renton Design Standards, and Renton Specifications shall be used
as they pertain.
13. Metro Transit, design criteria.
14. King County Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3, 4,
and 5.
15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of
Highways and Streets."
III
ITEMS TO BE FURNISHED TO THE CONSULTANT
BY THE CITY
The City will furnish the Consultant copies of documents which are available to the City that will facilitate the
preparation of the plans, studies, specifications, and estimates within the limits of the assigned work.
All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with other
available sources to obtain data or records available to those agencies. The Consultant shall be responsible for this
and any other data collection to the extent provided for in the Scope of Work. City will provide to Consultant all
data in City's possession relating to Consultants services on the project. Consultant will reasonably rely upon the
accuracy, timeliness, and completeness of the information provided by the City. Should field studies be needed, the
Consultant will perform such work to the extent provided for in the Scope of Work. The City will not be obligated to
perform any such field studies.
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Consultant will perform such work to the extent provided for in the Scope of Work. The City will not be obligated
to perform any such field studies.
IV
OWNERSHIP OF PRODUCTS AND
DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the
Consultant to the City upon completion of the various phases of the work. All such material, including working
documents, notes, maps, drawings, photo, photographic negatives, etc. used in the project, shall become and remain
the property of the City and may be used by it without restriction. Any use of such documents by the City not
directly related to the project pursuant to which the documents were prepared by the Consultant shall be without any
liability whatsoever to the Consultant.
All written documents and products shall be printed on recycled paper when practicable. Use of the chasing -arrow
symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be
printed on both sides of the recycled paper, as feasible.
V
TIME OF BEGINNING AND COMPLETION
The work detailed in the Scope of Work will be performed according to Exhibit B, Time Schedule of Completion,
attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are to
be completed and all products shall be delivered by the Consultant unless there are delays due to factors that are
beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement until
authorized in writing by the City. If, after receiving Notice to Proceed, the Consultant is delayed in the performance
of its services by factors that are beyond its control, the Consultant shall notify the City of the delay and shall
prepare a revised estimate of the time and cost needed to complete the Project and submit the revision to the City for
its approval. Time schedules are subject to mutual agreement for any revision unless specifically described as
otherwise herein.
Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion
of the work may be considered a cause for renegotiation or termination of this Agreement by the other party.
VI
PAYMENT
The Consultant shall be paid by the City for completed work for services rendered under this Agreement as
provided hereinafter as specified in Exhibit C, Cost Estimate. Such payment shall be full compensation for
work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary
to complete the work. All billings for compensation for work performed under this Agreement will list actual
time (days and/or hours) and dates during which the work was performed and the compensation shall be figured
using the rates in Exhibit C. Payment for this work shall not exceed $206,418 without a written amendment to
this contract, agreed to and signed by both parties.
Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in
writing at the time extra work is authorized. (Section VIII "EXTRA WORK").
A short narrative progress report shall accompany each voucher for progress payment. The report shall include
discussion of any problems and potential causes for delay.
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Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related
to this Agreement, which the Consultant may have against the City unless such claims are specifically reserved
in writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not,
however, be a bar to any claims that the City may have against the Consultant or to any remedies the City may
pursue with respect to such claims.
The Consultant and its subconsultants shall keep available for inspection, by the City, for a period of three years
after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or
bearing upon, these records. If any litigation, claim or audit is started before the expiration of the three-year
retention period, the records shall be retained until all litigation, claims or audit findings involving the records
have been resolved. The three-year retention period starts when the Consultant receives final payment.
VII
CHANGES IN WORK
The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary
to correct errors appearing therein, when required to do so by the City, without additional compensation.
Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts
thereof revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. This
work shall be considered as Extra Work and will be paid for as provided in Section VIII.
VIII
EXTRA WORK
The City may desire to have the Consultant perform work or render services in connection with the Project in
addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be
considered as Extra Work and will be specified in a written supplement which will set forth the nature and. scope
thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to
whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is
undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any claim
by the Consultant for compensation as Extra Work.
IX
EMPLOYMENT
The Consultant warrants that it has not employed or retained any company or person, other than a bona fide
employee working solely for the Consultant, to solicit or secure this contract and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission,
percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of
this contract. For breach or violation of this warranty, the City shall have the right to annul this Agreement without
liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
Any and all employees of the Consultant, while engaged in the performance of any work or services required by the
Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any
and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so
engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part
of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, shall
be the sole obligation and responsibility of the Consultant.
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The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any
professional or technical personnel who are, or have been at any time during the period of this contract, in the employ
of the City except regularly retired employees, without written consent of the City.
If during the time period of this Agreement, the Consultant finds it necessary to increase its professional, technical, or
clerical staff as a result of this work, the Consultant will actively solicit minorities through their advertisement and
interview process.
X
NONDISCRIMINATION
The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services
because of race, creed, color, national origin, marital status, sexual orientation, sex, age or handicap except for a bona
fide occupational qualification with regard to, but not limited to the following: employment upgrading; demotion or
transfer; recruitment or any recruitment advertising; layoff or termination's; rates of pay or other forms of
compensation; selection for training; rendition of services. The Consultant understands and agrees that if it violates
this Non -Discrimination provision, this Agreement may be terminated by the City and further that the Consultant
shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactory
to the City that discriminatory practices have terminated and that recurrence of such action is unlikely.
XI
TERMINATION OF AGREEMENT
A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days
written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with
subparagraphs C and D below.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory
personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the
work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar
to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City
so chooses.
In the event of the death of any of the parties listed in the previous paragraph, should the surviving
members of the Consultant, with the City's concurrence, desire to terminate this Agreement, payment
shall be made as set forth in Subsection C of this section.
C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant, a
final payment shall be made to the Consultant for actual cost for the work complete at the time of
termination of the Agreement, plus the following described portion of the net fee. The portion of the net
fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work complete
is to the total work required by the Agreement. In addition, the Consultant shall be paid on the same basis
as above for any authorized extra work completed. No payment shall be made for any work completed
after ten (10) days following receipt by the Consultant of the Notice to Terminate. If the accumulated
payment made to the Consultant prior to Notice of Termination exceeds the total amount that would be
due as set forth herein above, then no final payment shall be due and the Consultant shall immediately
reimburse the City for any excess paid.
D. In the event the services of the Consultant are terminated by the City for fault on the part of the
Consultant, the above stated formula for payment shall not apply. In such an event the amount to be paid
shall be determined by the City with consideration given to the actual costs incurred by the Consultant in
performing the work to the date of termination, the amount of work originally required which was
satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable
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to the City at the time of termination, the cost to the City of employing another firm to complete the work
required and the time which may be required to do so, and other factors which affect the value to the City
of the work performed at the time of termination. Under no circumstances shall payment made under this
subsection exceed the amount which would have been made if the formula set forth in subsection C above
had been applied.
E. In the event this Agreement is terminated prior to completion of the work, the original copies of all
Engineering plans, reports and documents prepared by the Consultant prior to termination shall become
the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this
project, shall be without liability or legal exposure to the Consultant.
F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of
any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for
failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the
Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act
or omission by the Consultant.
XII
DISPUTES
Any dispute concerning questions of facts in connection with work not disposed of by agreement between the
Consultant and the City shall be referred for determination to the Director of Planning/ Building/Public Works or
his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this
Agreement.
In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this
Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington,
situated in King County.
XIII
LEGAL RELATIONS
The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the
work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws
of Washington.
The Consultant agrees to indemnify, defend and hold the City and its officers and employees harmless from and shall
process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part from the
Consultant's errors, omissions, or negligent acts under this Agreement provided that nothing herein shall require the
Consultant to indemnify the City against and hold harmless the City from claims, demands or suits based upon the
conduct of the City, its officers or employees and provided further that if the claims or suits are caused by or result
from the concurrent negligence of (a) the Consultant's agents or employees and (b) the City, its agents, officers and
employees, this provision with respect to claims or suits based upon such concurrent negligence shall be valid and
enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or
employees except as limited below.
The Consultant shall secure general liability, property damage, auto liability, and professional liability coverage in
the amount of $1.0 million, with a General Aggregate in the amount of $2.0 million, unless waived or reduced by the
City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord
Certification Form prior to the execution of the contract.
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The City of Renton will be named as Additional Insured(s) on Consultant's general liability, property damage and
auto policies, with that coverage being primary and non-contributory with any other policy(ies) available to the City.
A copy of the endorsement shall be provided to the City.
The limits of said insurance shall not, however, limit the liability of Consultant hereunder.
All coverages provided by the Consultant shall be in a form, and underwritten by a company acceptable to the City.
The City will normally require carriers to have minimum A.M. Best rating of A XII. The Consultant shall keep all
required coverages in full force and effect during the life of this project, and a minimum of forty five days' written
notice shall be given to the City prior to the cancellation of any policy.
The Consultant shall also submit copies of the declarations pages of relevant insurance policies to the City within 30
days of contract acceptance if requested. The Certification and Declaration page(s) shall be in a form as approved by
the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and no changes in
insurance coverage has occurred, only the Certification Form will be required.
The Consultant shall verify, when submitting first payment invoice and annually thereafter, possession of a current
City of Renton business license while conducting work for the City. The Consultant shall require, and provide
verification upon request, that all subconsultants participating in a City project possess a current City of Renton
business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to conducting
work in City right-of-way. The Consultant's relation to the City shall be at all times as an independent contractor.
It is further specifically and expressly understood that the indemnification provided herein constitute the Consultant's
waiver of immunity under the Industrial Insurance Act, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall
survive the expiration or termination of this agreement.
XIV
SUBLETTING OR ASSIGNING OF CONTRACTS
The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of
the City.
XV
ENDORSEMENT OF PLANS
The Consultant shall place their certification on all plans, specifications, estimates or any other engineering data
furnished by them in accordance with RCW 18.43.070.
XVI
COMPLETE AGREEMENT
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. Any supplements to this Agreement will be in writing and executed and will become part of this Agreement.
No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable
for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment
to this Agreement.
The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and
this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted.
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XVII
EXECUTION AND ACCEPTANCE
This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an
original having identical legal effect. The Consultant does hereby ratify and adopt all statements, representations,
warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials
submitted by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions
thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above
written.
C ROLL O NGINE RS
v� ii u
Brian a on, Pa ner Date
CITY OF RENTON
Denis Law, Mayor Date
ATTEST:
Partner 'Daie Bonnie I. Walton, City Clerk
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RESOLUTION NO. 3229
CITY OF RENTON
SUMMARY OF FAIR PRACTICES POLICY
ADOPTED BY RESOLUTION NO. 3229
It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to
ensure equal employment opportunity to all persons without regard to race, color, national origin, ethnic
background, gender, marital status, religion, age or disability, when the City of Renton can reasonably
accommodate the disability, of employees and applicants for employment and fair, non-discriminatory
treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelines:
(1) EMPLOYMENT PRACTICES - The City of Renton will ensure all employment related
activities included recruitment, selection, promotion, demotion, training, retention and
separation are conducted in a manner which is based on job -related criteria which does not
discriminate against women, minorities and other protected classes. Human resources
decisions will be in accordance with individual performance, staffing requirements, governing
civil service rules, and labor contract agreements.
(2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of Renton will
cooperate fully with all organizations and commissions organized to promote fair practices and
equal opportunity in employment.
(3) AFFIRMATIVE ACTION PLAN - The City of Renton Affirmative Action Plan and Equal
Employment Program will be maintained and administered to facilitate equitable
representation with the City work force and to assure equal employment opportunity to all. It
shall be the responsibility of elected officials, the Mayor, the Affirmative Action Officer,
department administrators, managers, supervisors, Contract Compliance Officers and all
employees to carry out the policies, guidelines and corrective measures set forth in the
Affirmative Action Plan and Equal Employment Program.
(4) CONTRACTORS' OBLIGATIONS - Contractors, sub -contractors, consultants and
suppliers conducting business with the City of Renton shall affirm and subscribe to the Fair
Practices and Non-discrimination policies set forth by the law and in the City's Affirmative
Action Plan and Equal Employment Program.
Copies of this policy shall be distributed to all City employees, shall appear in all operational documentation
of the City, including bid calls, and shall be prominently displayed in appropriate city facilities.
CONCURRED IN by the City Council of the City of RENTON, Washington, this 77 thday of October, 1996.
CITY OF RENTON:
Mayor
Attest: t
City Cler .
RENTON CITY COUNCIL:
Council President
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4 4
AFFIDAVIT OF COMPLIANCE
Carollo Engineers hereby confirms and declares that
(Name of contractor/subcontractor/consultant/supplier)
It is Carollo Engineers' policy to offer equal
(Name of contractor/subcontractor/consultant/supplier)
opportunity to all qualified employees and applicants for employment without regard to
the race, creed, color, sex, national origin, age, disability or veteran status.
II. Carollo Engineers complies with all applicable federal,
( Name of contractor/subcontractor/consultant/supplier)
state and local laws governing non-discrimination in employment.
II. When applicable, Carollo Engineers will seek out and
( Name of contractor/subcontractor/consultant/supplier)
negotiate with minority and women contractors for the award of
subcontracts.
Brian R. Matson, Partner
Prin Agent/Repr sentative's Name and Title
Agent/Representative's Signature
K6A
Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or supplier.
Include or attach this document(s) with the contract.
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Exhibit A
City of Renton
2009 Wastewater Lift Station Pre -Design
Scope of Services
Project Description and Purpose:
The City of Renton has identified three of its wastewater lift stations that are in need of
evaluation to include in a joint pre -design project. These three lift stations include the Westview
Lift Station, Lake Washington Beach Lift Station, and the East Renton Lift Station. The scope of
this project addresses each of these pump stations individually. This scope of services covers
the Phase 1 engineering services associated with conducting route analyses, evaluating lift
station rehabilitation alternatives for two of the stations, and performing the preliminary design
for the preferred alternatives for each of the three lift stations. Final design and construction
services are not included in this scope. The following gives a brief discussion of the deficiencies
of each lift station, followed by the detailed scopes for each lift station included in this project.
Westview Lift Station
The Westview Lift Station is a small station serving 12 homes that was constructed in 1995.
The Station was not constructed to Renton's design standards and is requiring rehabilitation
and/or upgrades. This project involves evaluating the lift station upgrade alternatives, in addition
to performing a route analysis to determine if the lift station may be abandoned and replaced
with a new gravity sewer. Alternatives will be evaluated to determine the most cost effective and
low impact alternative.
Lake Washington Beach Lift Station
The Lake Washington Beach Lift Station is located in the parking lot at Coulan Beach Park and
requires rehabilitation and/or upgrades. This project involves evaluating the lift station upgrade
alternatives, in addition to performing a route analysis to determine if the lift station may be
abandoned and replaced with a new gravity sewer into the King County Eastside Interceptor.
Alternatives will be evaluated to determine the most cost effective and low impact alternative.
East Renton Lift Station
The East Renton Lift Station is considered a temporary facility until a new gravity sewer line is
constructed to the south. At this time the City would like to evaluate the feasibility of the gravity
system to the south through the Park property and connecting to an existing sewer system. The
proposed project involves performing a route analysis to determine the preferred route that will
allow for the abandonment of the East Renton Lift Station.
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Exhibit A
Westview Lift Station
Scope of Services
Project Purpose:
This scope of services covers the Phase 1 engineering services associated with conducting the
route analysis, evaluating lift station rehabilitation alternatives, and performing the preliminary
design for the preferred alternative for the Westview Lift Station. This scope does not include
the future phase of final design and construction services.
Phase 1 - Alternatives Analysis/Preliminary Design
Phase 1 of the project involves the analysis to determine the preferred sewer route or lift station
rehabilitation upgrades. Once the preferred sewer route or lift station rehabilitation alternative is
agreed upon, preliminary design will be performed that includes a Preliminary Design Report
including 30 percent plans, specifications table of contents, 30 percent level cost estimate, and
preliminary construction schedule.
Task 1: Project Kick -Off Meeting/Data Acquisition
Conduct a project kick-off meeting with City staff to introduce Carollo team members and to
identify/discuss with City staff their goals, key issues, and ideas about the project. Review the
proposed scope of services and Project schedule, develop a project strategy, and set key
milestone dates. Discuss and identify background data and information required to complete the
project including: design criteria, project boundaries, and an area topographic survey, including
utility locates and potholing.
City to provide data and information to be used to complete the route analysis and preliminary
design including:
• Flow data
Project boundaries
• As -built plans
• Existing King County topographic and utilities data for the project area
• Existing City of Renton topographic, utilities, and pothole data for the project
• Sensitive Areas data
• Parcel Data
Task 9 Assumptions: Meeting will occur at City offices, Data provided by City Staff will fall within
the project timelines, Other Direct Costs included in Lake Washington Beach Lift Station scope
of services.
Task 1 Deliverables: Two (2) copies of Kickoff Meeting Minutes, Data Request Summary
Task 2: Lift Station Rehabilitation Alternatives
Develop three (3) alternative lift station rehabilitation options using the information collected in
Task 1. Evaluate each lift station rehabilitation alternative with respect to ease of permitting,
pw/WA/Renton/Lift Station Pre-Design/Project Management/Project Management Plan/Westview_Scope.doc
ease and cost of construction, ease of operations and maintenance, and minimal impact to the
public. Meet with City staff to discuss the preliminary result of the analysis. Summarize the three
lift station alternatives in Technical Memorandum 1 described in Task 4.
Task 2 Assumptions: Three (3) alternatives will be evaluated, one (1) meeting with City staff to
discuss results of analysis (to occur with Task 3 meeting).
Task 2 Deliverables: None
Task 3: Route Analysis
Develop up to two (2) alternative sewer routes for the new sewer using the information collected
in Task 1. Evaluate each route alternative with respect to ease of permitting, ease and cost of
construction, ease of operations and maintenance, and minimal impact to the public. Meet with
City staff to discuss the preliminary result of the analysis. Summarize the two route alternatives
in Technical Memorandum No. 1 described in Task 4. A site visit may be needed for this initial
route analysis.
Task 3 Assumptions: Two (2) alternatives will be evaluated; one (1) meeting with City staff to
discuss results of analysis (to occur with results of Task 2). No site visit will be performed for
this initial route analysis.
Task 3 Deliverables: Two (2) copies of meeting minutes.
Task 4: Alternatives Analysis
Summarize the results of Tasks 2 and 3 in Technical Memorandum 1 - Westview Lift Station
Alternatives Analysis. In addition, the memorandum will include preliminary layouts, 25 year life
cycle cost analyses, and benefit/cost analyses for each of the alternatives.
Following delivery of the draft memorandum, a meeting with City staff and the design team to
determine the preferred alternative for the preliminary design described in Task 5. The
memorandum will be finalized after the meeting with City staff.
Task 4 Assumptions: One (1) meeting to discuss results with City staff and to determine the
preferred alternative for the preliminary design. Planning level cost estimates with an expected
accuracy range of +50 percent to -30 percent.
Task 4 Deliverables: Two (2) copies of Draft and Final Technical Memorandum 1 - Westview Lift
Station Alternatives Analysis; two (2) copies meeting minutes.
Task 5: Preliminary Design
Perform a site visit of the selected alternatives with City Staff.
Topographic Survey
Provide a topographic survey of the project area including the lift station location and the
proposed gravity sewer routes containing an estimated 550 lineal feet through a 60 foot corridor.
The scope of services will be provided by PACE and includes the following items:
• Research and confirm primary control points on City of Renton datum for use on the project.
• Provide a base map showing right-of-way and lot lines, one -foot contours, and all surface
features.
Locate and identify trees 6-inch dbh or larger.
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• Show all underground utilities located from locators paint, and readily available maps from
the service provider.
Coordinate with the city for access to the lift station manhole and attempt to obtain an invert
elevation of the existing pipes.
Geotechnical Evaluation
Provide a preliminary geotechnical evaluation to be used in completing the preliminary design.
The work is based solely off of site reconnaissance and existing geological/construction
information and does not include any subsurface explorations. The evaluation will be performed
by HWA GeoSciences, Inc. and includes:
• Review of current and proposed design plans, including existing construction data for the
pump station as well as review of the preliminary design documents developed as part of
this scope of services.
• Review existing geological/geotechnical data relevant to the three lift station locations,
including accessing public databases as well as reviewing prior work performed by HWA
GeoSciences, Inch. in the area.
• Perform a site reconnaissance to inspect the lift station location as well as the surrounding
areas for optional pipeline routes.
• Based on the review of existing data and site reconnaissance, provide geotechnical
engineering assistance in the evaluation of sewer route options and lift station alternatives.
Develop a geotechnical letter report that will outline the recommendations for preliminary design
options.
Prepare preliminary design that includes a Preliminary Design Report including 30 percent
plans, specifications table of contents, 30 percent level cost estimate, and preliminary
construction schedule.
Meet with City Staff to review Preliminary Design Report. Comments will be incorporated into a
final report.
Task 5 Assumptions: Maximum of twelve (12) drawings will be prepared as part of the
preliminary design. A preliminary drawing list is included as Exhibit C. One (1) meeting with City
staff to discuss the preliminary design. City will work with property owners to obtain permission
to perform site visit, survey and geotechnical evaluation. Budget level cost estimates with an
expected accuracy range of +30 percent to -15 percent. The scope assumes that controlling
monuments exist, can be readily recovered and no discrepancies are found in the record
property information, current measurements or adjoining property descriptions. The following
services are not included in this proposal: cost of obtaining a title report (his document mat be
required to provide us with easements of record for use in plotting them to the survey drawing),
cost of utility locates (estimated to be approximately-$800.00), or City applications, forms or
fees.
Task 5 Deliverables: Topographic survey, two (2) copies of Draft and Final Preliminary Design
Report including Geotechnical Report, 30 percent plans, specifications table of contents, 30
percent level cost estimate, and preliminary construction schedule, two (2) copies of meeting
minutes.
Task 6: Project Management
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Conduct project coordination and management for the duration of the project including monthly
progress reports, invoices, team coordination including sub -consultants, schedule development
and updates.
Prepare for and attend periodic project progress meetings to keep City staff apprised of project
status and present and discuss work accomplished. In addition to these meetings, the project
manager will routinely discuss the project with the City's project manager by telephone during
the project duration.
Task 6 Assumptions: Meetings included in tasks above
Task 6 Deliverables: Scope of Services, project budget, monthly project reports, and written
documentation of amendments to the scope of services and associated budget.
Phase 2 - Design
The Scope of Work for Phase 2 - Design will be determined following completion of Phase 1.
Phase 3 - Construction Services
The Scope of Work for Phase 3 - Construction Services will be determined following completion
of Phase 1.
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Exhibit A
Lake Washington Beach Lift Station
Scope of Services
Project Purpose:
This scope of services covers the Phase 1 engineering services associated with conducting a route
analysis, evaluating lift station rehabilitation alternatives, and performing the preliminary design for
the preferred alternative for the Lake Washington Beach Lift Station. This scope does not include the
future phases of final design and construction services.
Phase 1 - Alternatives Analysis/Preliminary Design
Phase 1 of the project involves the analysis of the issues that need to be addressed in determining
the preferred sewer route or lift station rehabilitation upgrades. Once the preferred sewer route or lift
station rehabilitation alternative is agreed upon, preliminary design will be performed that includes a
Preliminary Design Report including 30 percent plans, specifications table of contents, 30 percent
level cost estimate, and preliminary construction schedule.
Task 1: Project Kick -Off Meeting/Data Acquisition
Conduct a project kick-off meeting with City staff to introduce Carollo team members and to
identify/discuss with City staff their goals, key issues, and ideas about the project. Review the
proposed scope of services and Project schedule, develop a project strategy, and set key milestone
dates. Discuss and identify background data and information required to complete the project
including: design criteria, project boundaries, and an area topographic survey, including utility
locates and potholing.
City to provide data and information to be used to complete the route analysis and preliminary
design including:
• Flow data
• Project boundaries
• As -built plans
• Sensitive Areas Data
• Parcel Data
• Existing King County topographic and utilities data for the project area
• Existing City of Renton topographic survey, utilities, and pothole data for the project, previously
prepared by PACE
Geotechnical Evaluation
Provide a preliminary geotechnical evaluation to be used in completing the preliminary design. The
work is based off of site reconnaissance, existing geological/construction information, and
subsurface explorations in the vicinity of the culvert crossing. The evaluation will be performed by
HWA GeoSciences, Inc. and includes:
• Review of current and proposed design plans, including existing construction data for the pump
station as well as review of the preliminary design documents developed as part of this scope of
services.
pw/WA/Renton/Lift Station Pre-Design/Project Management/Project Management Plan/LkWaBeach_Scope.doc
• Review existing geological/geotechnical data relevant to the three lift station locations, including
accessing public databases as well as reviewing prior work performed by HWA GeoSciences,
Inc. in the area.
• Perform a site reconnaissance to inspect the lift station location as well as the surrounding areas
for optional pipeline routes.
• Develop/schedule a subsurface exploration program in order to assist in the design of a bore
and jack/microtunnel crossing at the Lake Washington Blvd Lift Station consisting of two, 30-foot
deep, hollow -stem auger borings with associated soil sampling, located at the entry and
receiving pit locations of the proposed culvert crossing.
• Provide full time monitoring of the soil borings, logging, and sampling the soils as they are
recovered.
• Prepare the borings logs as well as assign appropriate laboratory testing.
• Review the laboratory work and develop engineering parameters of the subsurface soils
expected throughout the bore that will be incorporated into the preliminary design
recommendations.
• Based on the review of existing data and site reconnaissance, provide geotechnical engineering
assistance in the evaluation of sewer route options and lift station alternatives.
• Develop a geotechnical letter report that will outline the recommendations for preliminary design
options.
Task 1 Assumptions: City has existing survey and potholing data for site, Data provided by City Staff
will fall within the project timelines, City will work with property owners to obtain permission to
perform geotechnical evaluation.
Task 1 Deliverables: Two (2) copies of Kickoff Meeting Minutes, two (2) copies of Geotechnical
Evaluation
Task 2: Lift Station Rehabilitation Alternatives
Develop three (3) alternative lift station rehabilitation options using the information collected in
Task 1. Evaluate each lift station rehabilitation alternative with respect to ease of permitting, ease
and cost of construction, ease of operations and maintenance, and minimal impact to the public.
Meet with City staff to discuss the preliminary results. Summarize the three lift station alternatives in
Technical Memorandum 1 described in Task 4.
Task 2 Assumptions: Three (3) alternatives will be evaluated; one (1) meeting with City staff (to
occur with Task 3 meeting).
Task 2 Deliverables: none
Task 3: Route Analysis
Develop up to two (2) alternative sewer routes for the new sewer using the information collected in
Task 1. Evaluate each route alternative with respect to ease of permitting, ease and cost of
construction, ease of operations and maintenance, and minimal impact to the public. Meet with City
staff to discuss the preliminary results. Summarize the two route alternatives in Technical
Memorandum No. 1 described in Task 4.
pw/WA/Renton/Lift Station Pre-Design/Project Management/Project Management Plan/LkWaBeach_Scope.doc 2
Task 3 Assumptions: Two (2) alternatives will be evaluated; one (1) meeting with City staff to
discuss results of analysis (to occur with results of Task 2).
Task 3 Deliverables: Two (2) copies of meeting minutes.
Task 4: Alternatives Analysis
Summarize the results of the Tasks 2 and 3 in Technical Memorandum 1 - Lake Washington Beach
Lift Station Alternatives Analysis. In addition, the memorandum will include preliminary layouts,
25 year life cycle cost analyses, and benefit/cost analyses for each of the five (5) alternatives.
Following delivery of the draft memorandum, a meeting with City staff and the design team to
determine the preferred alternative for the preliminary design described in Task 5.
Task 4 Assumptions: One (1) meeting to discuss results with City staff and to determine the
preferred alternative for the preliminary design. Planning level cost estimates with an expected
accuracy range of +50 percent to -30 percent.
Task 4 Deliverables: Two (2) copies each of Draft and Final Technical Memorandum 1 - Lake
Washington Beach Lift Station Alternatives Analysis; two (2) copies of meeting minutes.
Task 5: Preliminary Design
Prepare preliminary design that includes a Preliminary Design Report including 30 percent plans,
specifications table of contents, 30 percent level cost estimate, and preliminary construction
schedule. Meet with City Staff to review Preliminary Design Report. Comments will be incorporated
into a final report.
Task 5 Assumptions: Maximum of twelve (12) drawings will be prepared as part of the preliminary
design. A preliminary drawing list is included as Exhibit C. One (1) meeting with City staff to discuss
the preliminary design. Budget level cost estimates with an expected accuracy range of +30 percent
to -15 percent.
Task 5 Deliverables: Two (2) copies of Draft and Final Preliminary Design Report including 30
percent plans, specifications table of contents, 30 percent level cost estimate, and preliminary
construction schedule; two (2) copies of meeting minutes.
Task 6: Project Management
Conduct project coordination and management for the duration of the project including monthly
progress reports, invoices, team coordination including sub -consultants, schedule development, and
updates.
Prepare for and attend periodic project progress meetings to keep City staff apprised of project
status and present and discuss work accomplished. In addition to these meetings, the project
manager will routinely discuss the project with the City's project manager by telephone during the
project duration.
Task 6 Assumptions: Meeting included in above task.
Task 6 Deliverables: Scope of Services, project budget, monthly project reports, and written
documentation of amendments to the scope of services and associated budget.
pw/WA/Renton/Lift Station Pre-Design/Project Management/Project Management Plan/LkWaBeach_Scope.doc 3
Phase 2 - Design
The Scope of Work for Phase 2 - Design will be determined following completion of Phase 1.
Phase 3 - Construction Services
The Scope of Work for Phase 3 - Construction Services will be determined following completion of
Phase 1.
pw/WA/Renton/Lift Station Pre-Design/Project Management/Project Management Plan/LkWaBeach_Scope.doc 4
Exhibit A
East Renton Lift Station
Scope of Services
Project Purpose:
This scope of services covers the Phase 1 engineering services associated with conducting a
route analysis and performing the preliminary design for the new sewer line at the East Renton
Lift Station. This scope does not include the future final design and construction services.
Phase 1 - Alternatives Analysis/Preliminary Design
Phase 1 of the project involves the identification and evaluation of the issues that need to be
addressed in determining the preferred sewer route is feasible. Once the preferred sewer route
is agreed upon, preliminary design will be performed that includes a Preliminary Design Report
including 30 percent plans, specifications table of contents, 30 percent level cost estimate, and
preliminary construction schedule.
Task 1: Project Kick -Off Meeting/Data Acquisition
Conduct a project kick-off meeting with City staff to introduce Carollo team members and to
identify/discuss with City staff their goals, key issues, and ideas about the project. Review the
proposed scope of services and Project schedule, develop a project strategy, and set key
milestone dates.
City to provide data and information to be used to complete the route analysis and preliminary
design including:
• Existing and future Flow data
• As -built plans
• Existing City of Renton topographic data for the project
• City of Renton Sensitive Areas data
• Parcel Data
Carollo will obtain data and information to be used to complete the route analysis and
preliminary design including:
• Existing King County Department of Natural Resources and Parks topographic data for the
project area
• King County Sensitive Areas data
After the data is obtained and reviewed, Carollo team members will meet with City Staff to
discuss and identify background data and information required to complete the project including:
• Design Criteria,
• Project Boundaries,
• King County Department of Natural Resources and Parks and/or City of Renton Parks plans
for the project area,
pw/WA/Renton/Lift Station Pre-Design/Project Management/Project Management Plan/EastRenton_Scope.doc
• Sensitive Areas Analysis,
• Geotechnical Evaluation, and
A Topographic Survey, including utility locates and potholing.
The Team will review all data and develop Project boundaries for the route analysis and
preliminary design.
Sensitive Areas Analysis
Perform a sensitive areas study, including wetlands, aquatic areas, and wildlife habitat present
on the subject site. Delineate wetlands using methods described in the 1997 Washington State
Wetland Identification and Delineation Manual (Ecology) and the Interim Regional Supplement
to the Corps of Engineers Wetlands Delineation Manual: Western Mountains, Valleys, and
Coast Region (April 2008). Flag the ordinary high water mark (OHWM) of aquatic areas
(streams and other drainages) on the site. Delineate (flag) the boundary of any wetland,
streams or other aquatic area identified in the project area. Note that City of Renton requires
that areas located within 200 feet of the subject site be discussed in the wetland analysis report.
Perform visual observations of adjacent properties from the site and from public rights -of -way.
Prepare a critical areas report for project site based upon existing information, field
observations, and survey mapping as available. The critical areas report will meet the criteria
described by both Renton and King County, and will include wetlands and/or stream
categorization, description of critical habitat if applicable, and a discussion of regulatory
requirements. ESA Adolfson will perform the sensitive areas analysis.
Geotechnical Evaluation
Provide a preliminary geotechnical evaluation to be used in completing the preliminary design.
The work is based solely off of site reconnaissance and existing geological/construction
information and does not include any subsurface explorations. The evaluation will be performed
by HWA GeoSciences, Inc. and includes:
• Review of current and proposed design plans, including existing construction data for the
pump station as well as review of the preliminary design documents developed as part of
this scope of services.
• Review existing geological/geotechnical data relevant to the three lift station locations,
including accessing public databases as well as reviewing prior work performed by HWA
GeoSciences, Inc. in the area.
• Perform a site reconnaissance to inspect the lift station location as well as the surrounding
areas for optional pipeline routes.
• Based on the review of existing data and site reconnaissance, provide geotechnical
engineering assistance in the evaluation of sewer route options and lift station alternatives.
• Develop a geotechnical letter report that will outline the recommendations for preliminary
design options.
Topographic Survev
Provide a topographic survey of the project area including the lift station location and the
proposed gravity sewer routes containing an estimated 550 lineal feet through a 300-foot
corridor including area around the lift station area and 148th Place Southeast through the
intersection of Southeast 138th Place. The scope of services will be provided by PACE and
includes the following items:
pw/WA/Renton/Lift Station Pre-Design/Project Management/Project Management Plan/EastRenton_Scope.doc 2
• Research and confirm primary control points on City of Renton datum for use on the project.
• Provide a base map showing right-of-way and lot lines, one -foot contours, and all surface
features.
• Locate and identify trees 6-inch dbh or larger.
• Show all underground utilities located from locators paint, and readily available maps from
the service provider.
• Coordinate with the city for access to the lift station manhole and attempt to obtain an invert
elevation of the existing pipes.
Task 1 Assumptions: Data provided by City Staff will fall within the project timelines, City will
obtain Right Of Use Permit from King County Department of Natural Resources and Parks.
Additional survey may be needed for the final alignment, pending Parks input is not included in
this scope. This scope does not include preparation of SEPA documentation or JARPA
application for the proposed sewer line. The scope assumes that controlling monuments exist,
can be readily recovered and no discrepancies are found in the record property information,
current measurements or adjoining property descriptions. The following services are not
included in this proposal: cost of obtaining a title report (his document mat be required to
provide us with easements of record for use in plotting them to the survey drawing), cost of
utility locates (estimated to be approximately-$800.00), or City applications, forms or fees.
Task 1 Deliverables: Five (5) copies of the Kickoff Meeting Minutes, five (5) copies of Draft and
Final Technical Memorandum 1 - Sensitive Areas Analysis, Five (5) copies of Geotechnical
Evaluation, Topographic Survey with Utility Locates.
Task 2: Route Analysis
Develop three (3) alternative sewer routes for the new sewer using the information collected in
Task 1. Evaluate each route alternative with respect to ease of permitting, ease and cost of
construction, ease of operations and maintenance, and minimal impact to the public.
Summarize the three route alternatives in Technical Memorandum 2 - Sewer Route Alternatives
that will include preliminary route layouts, permit requirements, and planning level cost
estimates for each alternative. Permit requirement include description of permit, challenges in
obtaining permit, projection of time necessary to obtain permit, and an estimate of any permit
fees. Meet with City Staff to discuss the preliminary results of the route analysis. The final
Technical Memorandum will be used for the meetings with the Parks Departments during the
Site Coordination Task.
Task 2 Assumptions: Three (3) alternatives will be evaluated; one (1) meeting with City staff to
discuss results of analysis. Planning level cost estimates with an expected accuracy range of
+50 percent to -30 percent.
Task 2 Deliverables: Five (5) copies each of Draft and Final Technical Memorandum 2 - Sewer
Route Alternatives; five (5) copies of meeting minutes.
Task 3: Site Coordination
Coordinate routing options with King County Department of Natural Resources and Parks and
City of Renton Parks to determine potential impacts, proposed park improvements, and other
potential issues with the new sewer. Coordination includes two meetings with King County,
pw/WA/Renton/Lift Station Pre-Design/Project Management/Project Management Plan/EastRenton_Scope.doc 3
Department of Natural Resources and Parks and City of Renton Parks to present the route
alternatives developed in Task 2 to determine if route modifications are required. If no route
modifications are required, the preferred route will be determined in the first meeting. If required,
a second meeting will be conducted to present the modifications and to determine the preferred
route. Meetings with City staff may be necessary to review alternatives and discuss Parks
meetings.
Summarize the results of the meetings including the preferred sewer route in Technical
Memorandum 3 - Final Sewer Route. Meeting minutes will be included as appendices to the
memorandum.
Task 3 Assumptions: Two (2) meetings with King County Department of Natural Resources and
Parks and City of Renton Parks. Two (2) meetings with City staff to discuss and prepare for
meetings with King County Department of Natural Resources and Parks and City of Renton
Parks.
Task 3 Deliverables: Five (5) copies of meeting minutes; five (5) copies each of Draft and Final
Technical Memorandum 3 - Final Sewer Route
Task 4: Preliminary Design
Prepare preliminary design that includes a Preliminary Design Report including 30 percent
plans, specifications table of contents, 30 percent level cost estimate, and preliminary
construction schedule.
Meet with City Staff to review Preliminary Design Report. Comments will be incorporated into a
final report.
Task 4 Assumptions: Twelve (12) drawings will be prepared as part of the preliminary design. A
preliminary drawing list is included as Exhibit C. One (1) meeting with City staff to discuss the
preliminary design. Budget level cost estimates with an expected accuracy range of +30 percent
to -15 percent.
Task 4 Deliverables: Five (5) copies of each Draft and Final Preliminary Design Report including
30 percent plans, specifications table of contents, 30 percent level cost estimate, and
preliminary construction schedule; five (5) copies of meeting minutes.
Task 5: Project Management
Conduct project coordination and management for the duration of the project including monthly
progress reports, invoices, team coordination including sub -consultants, schedule development
and updates.
Prepare for and attend periodic project progress meetings to keep City staff apprised of project
status and present and discuss work accomplished. In addition to these meetings, the project
manager will routinely discuss the project with the City's project manager by telephone during
the project duration.
Task 5 Assumptions: Four (4) project progress meetings.
Task 5 Deliverables: Scope of Services, project budget, monthly project reports, and written
documentation of amendments to the scope of services and associated budget.
pw/WA/Renton/Lift Station Pre-Design/Project Management/Project Management Plan/EastRenton_Scope.doc 4
Phase 2 - Design
The Scope of Work for Phase 2 - Design will be determined following completion of Phase 1.
Phase 3 - Construction Services
The Scope of Work for Phase 3 - Construction Services will be determined following completion
of Phase 1.
pw/WA/Renton/Lift Station Pre-Design/Project Management/Project Management Plan/EastRenton_Scope.doc 5
Westview Lift Station
Task 1: Project Kick -Off Meeting/Data Acquisition
Task 2: Lift Station Rehabilitation Alternatives
Task 3: Route Analysis
Task 4: Alternatives Analysis
Task 5: Preliminary Design
Task 6: Project Management
Lake Washington Lift Station
Task 1: Project Kick -Off Meeting/Data Acquisition
Task 2: Lift Station Rehabilitation Alternatives
Task 3: Route Analysis
Task 4: Alternatives Analysis
Task 5: Preliminary Design
Task 6: Project Management
East Renton Lift Station
Task 1: Project Kick -Off Meeting/Data Acquisition
Task 2: Route Analysis
Task 3: Site Coordination
Task 4: Preliminary Design
Task 5: Project Management
Exhibit B
Project Timeline
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pw[WA/Renton/Lift Station Pre-Design/Project Management/Schedule/Exhibit B Timeline.pdf
EXHIBIT C
CAROLLO ENGINEERS, PC
FEESCHEDULE
As of January 1, 2009
Hourly Rate
Engineers / Scientists
Assistant Professional
$120.00
Project Engineer
$140.00
Project Manager
$170.00
Partner -in -Charge
$215.00
Technicians
Technicians
$100.00
Senior Technicians
$135.00
Construction Services
Inspector $120.00
Senior Inspector $140.00
Senior Construction Manager $190.00
Support Staff
Document Processing / Clerical $ 80.00
Project Equipment Communication Expense (PECE) Per DL Hour $ 9.00
Other Direct Expenses
Travel and Subsistence at cost
Mileage $0.55/mile
Subconsultant cost + 10%
Other Direct Costs cost + 10%
This fee schedule is subject to annual revisions due to labor adjustments.
pw/WA/Renton/Lift Station Pre-Design/Project Management/Budget/2009_ModifiedFeeSchedule.doc
EXHIBIT C
CITY OF RENTON
2009 WASTEWATER LIFT STATION PRE -DESIGN
Westview, Lake Washington Beach, and East Renton Lift Stations
Westview Lift Station
Lake Washington Beach Lift Station
East Renton Lift Station
SUMMARY BUDGET
401
$
56,496
368
$
57,824
634
$
92,098
EXHIBIT C
CITY OF RENTON - WESTVIEW LIFT STATION
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TOTAL
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Inc. Other
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Direct
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PECE
COSTS
i5
.6
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Costs
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Costs
L
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costs
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Task Descriptions
Task 1: Project Kick -Off MeetingfDatu Acquisition
Task 1: Subtotal
0 2 0 5 8 0 1
16
$2,080
0 0 0 0
0
S
0 0 0
0
$
16
$0
so
so
so
so
$144
S2,224
Task 2: Lift Station Rehabilitation Alternatives
I I
I
I
I
Task 2: Subtotal
0 3 3 6 24 0 6
42
$5,220
0 0 0 0
0
S
0 0 0
0
S
42
so
S27
so
so
so
S378
$5,625
Task 3: Route Analysis
Task 3: Subtotal
0 7 0 10 20 0 4
41
$5,310
0 0 0 0
0
S
0 0 0
0
S
41
so
$27
so
so
so
$369
$5,706
Task 4: Alternatives Analysis
I
I
Task 4: Subtotal
0 4 2 15 34 0 6
61
1 $7,680
0 0 0 0
0
1 S -
0 0 0
1 0
S
61
so
$154
so
so
so
$549
S8,383
Task 5: Preliminary Design
I
I
I
Task 5: Subtota
2 8 8 24 24 48 4
1181
$14,510
7 18 1 ()
26
$ 3,740
40 8 10
58
S 7,050
202
$10,790
S154
S55
S250
$1,110
S7,062
S27,931
Task 6: Project Management
1
Task 6: Subtotal
2 24 0 10 0 0 3
39
$6,150
0 0
0
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0 0 0
0
$ -
39
so
SI2,6
so
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so
$351
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Total Carollo Labor Costs
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EXHIBIT C
CITY OF RENTON - EAST RENTON LIFT STATION
t
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u
5
PACE
Sob
Total
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UWA
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TOTAL
TASK DESCRIPTION
TASK
7 A
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COSTS
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� A�k
Task 1: Sub—
0 19 0 40 28 4 4
94
512,7"
7 is 1 0
26
S 39740
80 24 29
5 15,665
2 10 16 52 9 2
90
S 10,253
U3
$29.659
S.141
555
5535,
$90
MA33
S946
547,002
Task 2: R,,b An,lyi,
_133
I
Task 2: Subcat
0 7 2 12 32 0 6
59
$7,530
0 0 0 0
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s
0 0 0
0-
s .
0 0 0 0 0 0
0
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59
so
S154
SO
SO
50
SO
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58,21
Task 3: Site C ... dln-d
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0 20 0 24 24 0 5
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0 0 0
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52116
so
so
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so
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510,983
Task 4: pr'UMI ... Y D"tk
4: Sab—
1 8 8 26 24 48 4
120
$1417"
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so
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so
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.1 : Project Mavagetnent
-0
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Task 5: SuW.
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0
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1 $01
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,MAR. . St—
CITY OF RENTON COUNCIL AGENDA BILL
Submitting Data: Public Works
Dept/Div/Board.. Utility Systems Division/
Wastewater Utility
Staff Contact...... Mike Benoit (ext. 7206)
Subject:
Final Pay Estimate CAG 08-012
2008 Sanitary Sewer Repairs
Contractor: Shoreline Construction
Exhibits:
Final Pay Estimate
Notice Of Complet
of Public Works Contract
AI #: ,
For Agenda of:
March 2, 2009
Agenda Status
Consent ..............
Public Hearing..
Correspondence..
Ordinance .............
Resolution ............
Old Business........
New Business.......
Study Sessions......
Information.........
X
Recommended Action: Approvals:
Council Concur Legal Dept.........
Finance Dept...... X
Other...... .
Fiscal Impact:
Expenditure Required... $15,538.57 (Final Pay Est.) Transfer/Amendment.......
Amount Budgeted....... $25,000 Revenue Generated.........
Total Project Budget $750,000 (u45445) City Share Total Project..
SUMMARY OF ACTION:
The project was awarded on March 3, 2008. Construction began on April 21, 2008, and was
completed on February 19, 2009. The original contract amount was $619,308.86 and the final
amount is $730,654.75, an increase of $111,345.89. The majority items of work associated with
the increase in the final contract amount were additional asphalt restoration ($26,000), extra work
associated with unexpected conditions (utility conflicts) encountered during construction
($42,000) and additional sewer installed ($40,000).
The amount budgeted for the project was $750,000, which is enough to cover the construction,
engineering, and staff costs.
STAFF RECOMMENDATION:
Accept the project, approve the Final Pay Estimate in the amount of $15,538.57, and release the
retainage in the amount of $33,516.27 after 60 days, subject to the receipt of all required
authorizations.
IT File Sys\W WP - WasteWater\WWP-27-3298 2008 Sanitary Sewer Repairs\Project Correspondence\Agenda Bill Final Pay.doc\MABtp
. TO: FINANCE DIRECTOR
FROM: PUBLIC WORKS ADMINISTRATOR
(TRACTOR: Shoreline Construction
_ATRACT NO. CAG-08-012 PO # 18/0001553 ESTIMATE NO. 6 & Final
PROJECT: 2008 Sanitary Sewer Repairs
1.
CONTRACTOR EARNINGS THIS ESTIMATE
$14,255.57
2.
SALES TAX @ 9.00%
$1,283.00
3.
TOTAL CONTRACT AMOUNT THIS ESTIMATE
$15,538.57
4.
EARNINGS PREVIOUSLY PAID CONTRACTOR
$623,266.40
5. *
EARNINGS DUE CONTRACTOR THIS ESTIMATE
$13,542.79
6.
SUBTOTAL - CONTRACTOR PAYMENTS
$636,809.19
7. RETAINAGE ON PREVIOUS EARNINGS
8. ** RETAINAGE ON EARNINGS THIS ESTIMATE
9. SUBTOTAL - RETAINAGE
10. SALES TAX PREVIOUSLY PAID
11. SALES TAX DUE THIS ESTIMATE
12. SUBTOTAL - SALES TAX
$32,803.49
$712.78
$59,046.29
$1,283.00
$33,516.27
$60,329.29
* (95% x LINE 1)
** (RETAINAGE: 59/.) GRAND TOTAL: $730,654.75
FINANCE DEPARTMENT ACTION:
"MENT TO CONTRACTOR (Lines 5 and 11):
ACCOUNT # 426/000000/018.5950.0035.63/000000/u45445/f010 $14,825.79 # 6 & Final
RETAINED AMOUNT (Line 8):
ACCOUNT # 426/000000/018.5950.0035.63/000000/u45445/f010 $712.78 # 6 & Final
TOTAL THIS ESTIMATE:
CHARTER 116, LAWS OF 1965
CITY OF RENTON CERTIFICATION
I, THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF
PERJURY, THAT THE MATERIALS HAVE BEEN FURNISHED, THE
SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED
,r
HEREIN, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID
OBLIGATION AGAINST THE CITY OF RENTON, AND THAT I AM
AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLdM .,•"°
Signed:
h•% os •2.110-11ole6
90 z/4,41c')
$14,825.79
$712.78
$15,538.57
Printed On: 02/19/2009 City of Renton Public Works Department Page 1
Printed On: 02/19/2009
Project: 2008 Sanitary Sewer Repairs
Contractor: Shoreline Construction
Item Description
No.
City of Renton Public Works Department
Contract Number. CAG-08-012
Pay Estimate 6 & Final Closing Date: 01/23t2009
Unit Est. Unit Previous Previous This
Quantity _Price Quantity_ Amount Quantity
Page 1
This Total Total
001.
Mobilization & Demobilization
Lump Sum
1
$54,000.00
0.80
$43,200.00
0.20 $10.800.00
1.00
$54,000.00
002.
Trench Excavation Safety Systems
Lump Sum
1
$25,000.00
1.00
$25,000.00
$0.00
1.00
$25,000.00
003.
Construction Surveying, Staking, and As-Builts
Lump Sum
1
$10,000.00
0.75
$7,500.00
0.25 $2,500.00
1.00
$10,000.00
004.
Traffic Control
Lump Sum
1
$25,000.00
1.00
$25,000.00
$0.00
1.00
$25,000.00
005.
Temporary Erosion/Sedimentation Controls
Lump Sum
1
$5,000.00
1.00
$5,000.00
$0.00
1.00
$5,000.00
006.
Landscape Restoration
Lump Sum
1
$5,000.00
1.00
$5,000.00
$0.00
1.00
$5,000.00
007.
Re-establish existing Monuments
Each
2
$500.00
0.00
$0.00
$0.00
0.00
$0.00
008.
Televison Inspection of Sanitary Sewers
Linear Foot
1708
$5.00
1639.00
$8,195.00
$0.00
1639.00
$8,195.00
009.
Furnish and Install Cured -in -Place Pipe
Linear Foot
143
$280.00
143.00
$40,040.00
$0.00
143.00
$40,040.00
010.
Furnish and Install 18-inch PVC Sewer Pipe
Linear Foot
4
$160.00
4.00
$640.00
$0.00
4.00
$640.00
011.
Furnish and Install 10-inch PVC Sewer Pipe
Linear Foot
711
$80.00
711.00
$56,880.00
$0.00
711.00
$56,880.00
012.
Furnish and Install 8-inch PVC Sewer Pipe
Linear Foot
993
$70.00
1245.00
$87,150.00
$0.00
1245.00
$87,150.00
013.
Furnish and Install 6-inch PVC Side Sewer Pipe
Linear Foot
368
$65.00
263.00
$17,095.00
$0.00
263.00
$17,09,
014.
Furnish and Install 60-inch Sanitary Sewer Manhole
Each
3
$9,000.00
3.00
$27,000.00
$0.00
3.00
$27,000.00
015.
Furnish and Install 54-inch Sanitary Sewer Manhole
Each
3
$5,000.00
2.00
$10,000.00
$0.00
2.00
$10,000.00
016.
Furnish and Install 48-inch Sanitary Sewer Manhole
Each
4
$5,000.00
6.00
$30,000.00
$0.00
6.00
$30,000.00
017.
Furnish and Install Sewer Cleanout
Each
1
$300.00
2.00
$600.00
$0.00
2.00
$600.00
018.
Sewer Bypass Pumping
Lump Sum
1
$7,000.00
1.00
$7,000.00
$0.00
1.00
$7,000.00
019.
Connect New Sewer Main to Existing Sewer Manhole
Each
2
$9,500.00
4.00
$38,000.00
$0.00
4.00
$38,000.00
020.
Furnish and Install 12" CPEP Storm Pipe
Linear Foot
407
$40.00
437.00
$17,480.00
$0.00
437.00
$17,480.00
021.
Furnish and Install Type I Catch Basin
Each
1
$2,000.00
1.00
$2,000.00
$0.00
1.00
$2,000.00
022.
Furnish and Install Storm Inlet
Each
2
$1,500.00
3.00
$4,500.00
$0.00
3.00
$4,500.00
023.
Connect New Storm Sewer to Ex. Catch Basin
Each
1
$5,000.00
1.00
$5,000.00
$0.00
1.00
$5,000.00
Removal and Replacement of Unsuitable Foundation
024.
Material
Ton
500
$1.00
373.57
$373.57
$0.00
373.57
$373.57
025.
Select Imported Trench Backfill
Ton
3000
$1.00
730.46
$730.46
$0.00
730.46
$730.46
026.
Asphalt Patch Including CSTC
Sq. Yard
1200
$59.00
1568.10
$92,517.90
$0.00
1568.10
$92,517.90
027.
3" Deep Asphalt Alley Rebuild
Sq. Yard
815
$29.00
962.67
$27,917.43
$0.00
962.67
$27,917.
028.
Replace Pavement Markings and Traffic Buttons
Lump Sum
1
$3,000.00
1.00
$3,000.00
$0.00
1.00
$3,000.00
029.
Remove and Replace Concrete Sidewalk and Driveway
Sq. Yard
60
$150.00
42.00
$6,300.00
$0.00
42.00
$6,300.00
i 4
Printed On: 02/19/2009
City of Renton Public Works Department
Page 2
",eject: 2008 Sanitary Sewer Repairs
.tor. Shoreline Construction
Description
No.
030. Remove and Replace Concrete Curb and Gutter
031. Abandon Existing 24' Sanitary Sewer
032. Change Order#1
033. Change Order #2
Subtotal
9.0% Sales Tax
TT Total
Contract Number:
CAG•08.012
Pay Estimate
6 & Final
Closing Date:
01/23/2009
Unit
Est.
Unit
Previous
Previous
This
This
Total
Total
Quantity
Price
Quantity
Amount
Quantity
Amount
Quantity
Amount
Linear Foot
300
$4.00
139.00
$556.00
$0.00
139.00
$556.00
Linear Foot
615
$30.00
571.00
$17,130.00
$0.00
571.00
$17,130.00
Lump Sum
1
$45,264.53
1.00
$45,264.53
$0.00
1.00
$45,264.53
Lump Sum
1
$955.57
0.00
$0.00
1.00
$955.57
1.00
$955.57
$656,069.89 $14,255.57 $670,325.46
$59,046.29 $1.283.00 $60,329.29
$715,116.18 $15,538.57 $730,654.75
L`,d"
` el
J
Vn
S
CITY OF RENTON
Public Works Department
CONTRACT CHANGE ORDER AGREEMENT
CONTRACT: CAG 08-012 — 2008 Sanitary Sewer Repairs C.O.# 2
CONTRACTOR: Shoreline Construction
SUMMARY OF PROPOSED CHANGE:
Provide all labor, equipment, subcontracting, bonding, insurance for the complete work required for the extra
work as outlined below:
ITEM Additional Quantities Under This Change Order Unit Quantity Unit Price Total Price
032 NEW ITEM: Extra Work Items per the following Contractors Extra Work Orders:
EWO 1177 (January 16, 2009): Extra work for bypass and rechanneling of a LS
manhole. Said manhole was scheduled to be abandoned in place but had to
remain
1 $955.57
Subtotal
9.0% Sales Tax
$955.57
86.00
Total
$1,041.57
ORIGINAL CONTRACT
AMOUNT
CURRENT CONTRACT
AMOUNT
ESTIMATED NET CHANGE
THIS ORDER
ESTIMATED CONTRACT TOTAL
AFTER CHANGE
$619,308.86
$668,647.20
$1,041.57
$669,688.77
SIGNATURES:
Contractor: /',j
Project
Approved By:
W:\W WP-27-3298 2008 Sanitary Sewer Repairs\PayEstimates\CO-2.DOC
Date:
Date:
2--
Date:
sznrEoState of Washington
04 Department of Revenue
r
e x Audit Procedures & Administration
PO Box 47474
y iees �
Olympia, Washington 98504-7474
Reg.No.: UBI 178 072 242
Date: Feb 19, 2009
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From: I DEPARTMENT USE ONLY
City of Renton Assigned To
1055 S. Grady Way
Renton, WA 98057 Date Assigned
Notice is hereby given relative to the completion of contract or project described below.
Description of Contract 2008 Sanitary Sewer Repairs
Contractor's Name
Shoreline Construction
Telephone No. (425) 483-0600
Contractor's Address
PO Box 358, Woodinville, WA 98072
Date Work Commenced
Date Work Completed
Date Work Accepted
April 21, 2008
January 16, 2009
February 19, 2009
Surety or Bonding Co.
Travelers Casualty and Surety Company of America
Agent's Address
Jim Binder
Braturd Middleton Insurance
PO Box 2940
Tacoma, WA 98401
(253)310-4068
Contract Amount:
Additions or Reductions:
Sales Tax:
Total
$568,695.00
$101,630.46
$60,329.29
$730,654.75
as
Phone No:
Amount Disbursed: $697,138.48
Amount Retained: $33,516.27
Total: $730,654.75
(Disbursing Officer)
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504-
7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until
receipt of Department's certificate, and then only in accordance with said certificate.
FORM REV 310020 (12-92)
W1WWP-27-3298 2008 Sanitary Sewer RepairsTroject CorrespondenceWOTCMPLT-2008 Sewer.DOCNABtp
CITY OF RENTON COUNCIL AGENDA BILL
Submitting Data: Public Works
Dept/Div/Board.. Utility Systems Division/ Surface
Water Utility
Staff Contact...... Ron Straka (ext. 7248)
Steve Lee (ext. 7205)
Subject:
Final Pay Estimate — CAG-08-033,
SWP-27-3375, Ripley Lane North Storm System
Improvement Project
Exhibits:
Final Pay Estimate (Estimate #6)
Notice of Completion of Public Works Contract
AI #:
For Agenda of.
March 2, 2009
Agenda Status
Consent ..............
Public Hearing..
Correspondence..
Ordinance .............
Resolution............
Old Business........
New Business.......
Study Sessions......
Information........ .
X
Recommended Action: Approvals:
Council Concur Legal Dept.........
Finance Dept...... X
Other.
Fiscal Impact:
Expenditure Required... $55,073.50 Transfer/Amendment.......
Amount Budgeted....... $100,000.00 Revenue Generated.........
Total Project Budget $100,000.00 City Share Total Project..
SUMMARY OF ACTION:
The contractor for the Ripley Lane North Storm System Improvement project was Rodarte
Construction, Inc. Construction started on May 27, 2008, and all work was completed by
December 4, 2008. The original construction contract amount was $1,475,874.00 and the final
contract amount is $1,334,418.75. The contract reduction of $141,455.30, was primarily due to the
low contaminant levels found in the soil materials. We had estimated about 30% of the materials
would require hazardous clean-up and transportation to Eastern Oregon for disposal. However, we
found no detectable contaminants in the soils and were able to dispose of them locally.
The project was funded from the Surface Water Utility Capital Improvement Program
(427/u065365). The approved 2008 Capital Improvement Program budget was $1,800,023. The
2009 Surface Water Utility Capital Improvement Program account has sufficient budget remaining
to fund the final pay estimate, in the amount of $55,073.50.
STAFF RECOMMENDATION:
Accept the project, approve the Final Pay Estimate in the amount of $55,073.50, and release the
retainage bond in the amount of $66,720.93, after 60 days, subject to the receipt of all required
authorizations.
HAFile Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3375 Ripley Lane North - Gypsy Creek Flooding Project\1600-
Constr\Final Documents\090213-AgendaBill-Final.doc\SLtp
TO:
FROM
FINANCE DIRECTOR
PUBLIC WORKS ADMINISTRATOR
r^NTRACTOR:
TRACT NO
Rodarte Construction, Inc.
CAG 08-033
PROJECT: Ripley Lane North Storm System Improvement Project
18/0001569 PO Number
ESTIMATE NO. 6 (FINAL)
1. CONTRACTOR EARNINGS THIS ESTIMATE $55,073.50
2. SALES TAX @ Sales Tax Rule 171 Applies $0.00
3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $55,073.50
4. EARNINGS PREVIOUSLY PAID CONTRACTOR $1,215,377.99
5. * EARNINGS DUE CONTRACTOR THIS ESTIMATE $52,319.83
6. SUBTOTAL - CONTRACTOR PAYMENTS $1,267,697.82
7. RETAINAGE ON PREVIOUS EARNINGS $63,967.26
8. ** RETAINAGE ON EARNINGS THIS ESTIMATE $2,753.67
9. SUBTOTAL - RETAINAGE $66,720.93
10. SALES TAX PREVIOUSLY PAID Sales Tax Rule 171 Applies $0.00
11. SALES TAX DUE THIS ESTIMATE (tax included in bid items) $0.00
12. SUBTOTAL - SALES TAX $0.00
* (95% x LINE 1)
** (RETAINAGE: 59/.) GRAND TOTAL: $1,334,418.75
FINANCE DEPARTMENT ACTION:
PAYMENT TO CONTRACTOR (Lines 5 and 11):
ACCOUNT # 427.000000.018.5950.0038.63.000000/U65365 $52,319.83 # 6 (FINAL)
$52,319.83
RETAINED AMOUNT (Line 8): Pay to Bank Retained Escrow Acct. info (per files)
ACCOUNT # $2,753.67 # 6 (FINAL)
$2,753.67
TOTAL THIS ESTIMATE: $55,073.50
CHARTER 116, LAWS OF 1965
CITY OF RENTON CERTIFICATION
I, THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF
PERJURY, THAT THE MATERIALS HAVE BEEN FURNISHED, THE
SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED
HEREIN, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID
OBLIGATION AGAINST THE CITY OF RENTON, AND THAT I AM
AUTHORIZED TO AUTHENTICATE AND -CERTIFY TO SAID CLAIM
Signed
:Lll3�J I
Printed On: 02/13/2009
City of Renton Public Works Department
Page 1
I'
Printed On: 02/13/2009
City of Renton Public Works Department
Page 3
Project:
Ripley Lane North Storm System Improvement Project
Contract Number.
CAG 08.033
Contractor. Rodents Construction, Inc.
Pay Estimate
6
Closing Dale:
02/17/2009
Item
Description
Unit
Est.
Unit
Previous Previous
This
This Total Total
No.
Quantity
Price
Quantity Amount
Quantity
Amount Quantity Amount
062.
Paint Line
Linear Foot
300
$0.25
125.000 $31.25
$0.00 125.00 $31.25
063.
Gravity Block Wall
Square Fool
225
$20.00
205.000 $4,100.00
$0.00 205.00 $4,100.00
064.
Log Weirs
Each
5
$6,500.00
4.000 $26,000.00
1.000
$6.500.00 5.00 $32,500.00
065.
Minor Changes. _ -
Lump Sum
1
$20,000.00
$0.00
0.185
$3,692.00 0.18 $3,692.00
Subtotal
$1,279,345.25
$55,073.50 $1,334,418.75
Sales Tax Rule 171 Applies (tax included in bid items)
$0.00
$0.00 $0.00
TT
Total
$1.279,345.25
$55,073.50 $1,334,418.75
Printed On: 02/13/2009
City of Renton Public Works Department
Page 1
Project: Ripley Lane North Storm System Improvement Project
Contract Number.
CAG 08-033
ictor. Rodarte Construction, Inc.
Pay Estimate 6 Closing Date:
02/17/2009
,n Description
Unit Est. Unit Previous Previous
This This Total
Total
No.
Quantity Price Quantity Amount
Quantity Amount Quantity
Amount
001.
Contractor Supplied Surveying
Lump Sum
1
$8,000.00
002.
SPCC Plan
Lump Sum
1
$500.00
003.
Property Restoration
Lump Sum
1
$10,000.00
004.
Utility Potholing
Each
3
$650.00
005.
Mobilization
Lump Sum
1
$113,000.00
006.
Traffic Control
Lump Sum
1
$50,000.00
007.
Soil Sampling and Analysis
Each
6
$450.00
008.
Clearing and Grubbing
Lump Sum
1
$10,000.00
009.
Sawcutting
Linear Foot
45
- - $9.00
010.
Remove Asphalt Concrete/Cement Concrete Pavement
Square Yard
75
$15.00
011.
Cold Mix
Ton
60
- $100.00
012.
Ripley Lane Roadway Detours
Each
2
$6,500.00
013.
Channel Excavation Including Haul
Cubic Yard
1600
$25.00
I.
Gravel Borrow Including Haul
Ton
135
$20.00
015.
Stream Gravel Including Haul
Ton
90
$50.00
016.
Unsuitable Foundation Excavation Ind Haul
Cubic Yard
50
$45.00
017.
Structure Excavation Class B Incl. Haul -
Cubic Yard
200
$30.00
018.
Contaminated Structure Excavation Class B Incl. Haul
Ton
600
$80.00
019,
Shoring or Extra Excavation Class B
Lump Sum
- 1
$5,000.00
020.
Controlled Density Fill
Cubic Yard
15
$300.00
021.
Crushed Surfacing
Ton
60
$30.00
022.
HMA CL 1" PG 64-22
Ton
35
$200.00
023.
HMA Class 1/2" PG 64-22
Ton
20
$200.00
024.
Outlet Structure
Lump Sum
1
$250,000.00
025.
36 inch Diameter HDPE(DR21) Storm Drain Pipe
Linear Foot.
481
$225.00
026.
Abandon Existing 24-inch Storm Drain Pipe
Linear Foot
53
$18.00
027.
Temporary Stonnwater Diversion
Lump Sum
1
$10,000.00
n28.
Railroad Crossing Casing, 48-inch DIA.
Linear Foot
290
$1,400.00
_0.
Testing Sewer Pipe
Linear Foot
916
$15.00
030.
Manhole 48-inch DIA.
Each
1
$3,500.00
0.850 $6,800.00 0.150
1.000 $500.00
0.700 $7,000.00 0.300
1.000 $650.00
0.900 $101,700.00 0.100
1.000 $50,000.00
6.000 $2,700.00
1.000 $10.000.00
45.000 $405.00
75.000 $1,125.00
60,000 $6,000.00 29.160
2.000 $13,000.00
1200.000 $30,000.00 370.000
135.000 $2,700.00 24.000
90.000 $4,500.00
40,000 $1,800.00 1.500
500.000 $15,000.00-11.000
$0.00
1.000 $5,000.00
17.000 $5,100.00
40.000 $1,200.00
44.200 $8,840.00
20.000 $4,000.00
1.000 $250,000.00 0.025
465.000 $104,625.00
51000 $954.00
1.000 $10,000.00
290.000 $406,000.00 8.000
$0.00
1,000 $3,500.00
$1,200.00 1.00 $8,000.00
$0.00 1.00 $500.00
$3,000.00 1.00 $10,000.00
$0.00 1.00 $650.00
$11,300.00 1.00 $113,000.00
$0.00 1.00 $50,000.00
$0.00 6.00 $2,700.00
$0.00 1.00 $10,000.00
$0.00 45.00 $405.00
$0.00 75.00 $1,125.00
$2,916.00 89.16 $8,916.00
$0.00 2.00 $13,000.00
$9,250.00 1570.00 $39,250.00
$480.00 159.00 $3,180.00
$0.00 90.00 $4,500.00
$67.50 41.50 $1,867.50
($330.00) 489.00 $14,670.00
-$0.00 0.00 $0.00
$0.00 1.00 $5,000.00
$0.00 17.00 $5,100.00
$0.00 40.00 $1,200.00
$0.00 44.20 $8,840.00
$0.00 20.00 $4,000.00
$6,250.00 1.03 $256,250.00
$0.00 465.00 $104,625.00
$0.00 53.00 $954.00
$0.00 1.00 $10,000.00
$11,200.00 298.00 $417,200.00
$0.00 0.00 $0.00
$0.00 1.00 $3,500.00
l�
Printed On: 02/13/2009
Project: Ripley Lane North Storm System Improvement Project
Contractor. Rodarte Construction, Inc..
Item Description
031. Drop Manhole Connection
032. Remove Existing Manhole
033. Trench Excavation Ind. Haul
034. Contaminated Trench Excavation Ind. Haul
035. Foundation Material
036. Ductile Iron Pipe for Water Main, 12-inch Dia.
037, Blowoff Assembly
038. Gate Valve, 12-inch
039. Comb. Air Release/Air Vacuum Valve Assembly, 2-inch
040. Remove Existing Hydrant -
041. Hydrant Assembly
042. PVC Sanitary Sewer Pipe, 12-inch Dia.
043. Temporary Sanitary Sewer Diversion
044. Remove Existing 12-inch Sanitary Sewer Pipe
045. Abandon Existing 12-inch Sanitary Sewer
046. Television Inspection
047. Temporary Relocate Existing 6-inch side sewer
048. PVC Sanitary Side Sewer Pipe, 6-inch Dia.
049. Erosion/Water Pollution Control
050. Stabilized Construction Entrance
051. Seeding, Fertilizing and Mulching
052. DeWatering
053. Beam Guardrail Type 1
054. - Beam Guardrail Anchor Type 1
055. Chain Link Construction Fence
056. Chain Link Fence, Type 1
057. Double 20 FT Chain -Link Gate
058. Light Loose Riprap
059. Quarry Spalls
060. PSIPE (Plant Set. Ind. Plant Estab)
061. Cement Concrete Driveway
City of Renton Public Works Department
Contract Number. CAG 08-033
Pay Estimate 6 Closing Date: 02/17/2009
Unit Est. Unit Previous Previous This
Each 1 $1,500.00
Each 1 $225.00
Cubic Yard 1400 $17.00
Ton 950 $75.00
Ton 500 $35.00
Linear Foot 76 $110.00
Each 2 $1,600.00
Each 2 $3,000.00
Each 1 $4,500.00
Each 1 $550.00
Each 1 - $4,500.00
Linear Foot 145 $80.00
Lump Sum 1 $5,000.00
Linear Foot 100 $12.00
Linear Foot 45 $14.00
Linear Foot 145 $3.00
Lump Sum 1 $1,000.00
Linear Foot 28 $50.00
Lump Sum 1 $15,000.00
Linear Foot 230 $45.60
Square Yard 5000 $0.50
Lump Sum 1 $50,000.00
Linear Foot 75 $100.00
Each 1 $1,000.00
Linear Fool 125 $2.00
Linear Foot 75 $32.00
Each 1 $1,200.00
Ton 160 $60.00
Ton 320 $40.00
Lump Sum 1 $9,000.00
Square Yard 350 $22.00
1.000 $1.500.00
1.000 $225.00
1400.000 $23,800.00 13.500
$0.00
500.000 $17,500.00-267.500
76.000 $8,360.00
2.000 $3,200.00
2.000 $6,000.00
1.000 $4,500.00
1.000 $550.00
1,000 $4,500.00
145.000 $11,600.00
1.000 $5.000.00
100.000 $1,200.00
45.000 $630.00
$0.00 145.000
1.000 $1,000.00
28.000 $1,400.00
0.750 $11,250.00 0.250
230.000 $10,350.00
1600.000 $800.00 3000.000
1.000 $50,000.00
$0.00 75.000
$0.00 1.000
125.000 $250.00
75.000 $2,400.00 18.000
1.000 $1,200.00
140.000 $8,400.00-140.000
320.000 $12,800.00-167.000
$0.00 1.000
350.000 $7,700.00
Page 2
This
Total
Total
Amount
Quantity
Amount
$0.00
1.00
$1,500.00
$0.00
1.00
$225.00
$229.50
1413.50
$24,029.50
$0.00
0.00
$0.00
($9,362.50)
232.50
$8,137.50
$0.00
76.00
$8,360.00
$0.00
2.00
$3,200.00
$0.00
2.00
$6,000.00
$0.00
1.00
$4,500.00
$0.00
1.00
$550.00
$0.00
1.00
$4,500.00
$0.00
145.00
$11,600.00
$0.00
1.00
$5,000.00
$0.00
100.00
$1,200.00
$0.00
45.00
$630.00
$435.00
145.00
$435.00
$0.00
1.00
$1,000.00
$0.00
28.00
$1.400.00
- $3,750.00
1.00
$15,000.00
$0.00
230.00
$10,350.00
$1,500.00
4600.00
$2,300.00
$0.00
1.00
$50,000.00
$7,500.00
75.00
$7,500.00
$1,000.00
1.00
$1,000.00
$0.00
125.00
$250.00
$576.00
93.00
$2,976.00
$0.00
1.00
$1,200.00
($8,400.00)
0.00
$0.00
($6,680.00)
153.00
$6,120.00
$9,000.00
1.00
$9,000.00
$0.00
350.00
$7,700.00,
STATE O� State of Washington Reg.No.:
o Department of Revenue
d x Audit Procedures & Administration Date:_
PO Box 47474
Olympia, Washington 98504-7474
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From: DEPARTMENT USE ONLY
City of Renton Assigned To
Natalie Beardsley
1055 South Grady Way Date Assigned
Renton, WA 98057
Notice is hereby given relative to the completion of contract or project described below.
Description of Contract CAG-08-033 - Ripley Lane North Storm System Improvement Project
Contractor's Name
Rodarte Construction, Inc.
Telephone No. (253) 939-0532
Attn: Jared Rodarte
Cell: (253) 632-3394
Contractor's Address
PO Box 1875
Auburn, WA 98071
Date Work Commenced
Date Work Completed
Date Work Accepted
May 27, 2008
December 4, 2008
December 11, 2008
Surety or Bonding Co.
Charter Oak Fire Insurance and Travelers Property Casualty Company of
America
Agent's Address
Ken Frick
Terri] Lewis & Wilke, 3720 Olympic Blvd. W, University Place, WA 98466
Phone: 253-267-0890
Contract Amount: $1,475,874
Additions or Reductions:-$141,455.25
Sales Tax: $0.00*
Total $1,334,418.75
*Note: Sales Tax=O due to State Rule 171 whereby tax included in unit prices.
By
Phone No:
Amount Disbursed
Amount Retained:
$1,334,418.75
$0.00
Total: $1,334,418.75
(Disbursing Officer)
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504-
7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until
receipt of Department's certificate, and then only in accordance with said certificate.
FORM REV 31 0020 (12-92)
DC:CTY31 0020 11 /99 bh
CITY OF RENTON, WASHINGTON
RESOLUTION NO.
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON,
AUTHORIZING THE CITY OF RENTON TO IMPOSE A SALES AND
USE TAX AS AUTHORIZED BY RCW 82.14.415 AS A CREDIT AGAINST
STATE SALES AND USE TAX, RELATING TO ANNEXATIONS.
WHEREAS, state law authorizes the reallocation of the sales tax already collected by the
state to be remitted to the City to assist with funding the costs of certain newly annexed areas;
and
WHEREAS, in accordance with Chapter 35A.14 RCW, the City Council of the City of
Renton, Washington, called for a special election to be held, at which election the question of
annexation was presented to the voters of the Benson Hill Communities Annexation Area; and
WHEREAS, the notice of intention to annex was filed with the King County Boundary
Review Board and subsequently approved; and
WHEREAS, in accordance with Chapter 35A.14 RCW the annexation was put to a vote
of the people in the annexation area; and
WHEREAS, the King County Records, Elections and Licensing Services Division
certified that the annexation had been approved by voters; and
WHEREAS, following a favorable vote on the annexation proposition, the City Council
of the City of Renton, Washington, adopted its Ordinance annexing said Benson Hill
Communities Annexation Area, an annexation area that has a population of at least ten thousand
people; and
WHEREAS, the City Council of the City of Renton, Washington, finds and determines
that the projected cost to provide municipal services to the annexation area exceeds the projected
1
RESOLUTION NO.
e
general revenue that the City would otherwise receive from the annexation area on an annual
basis by at least $2,400,000; and
WHEREAS, pursuant to RCW 82.14.415, the City 'is authorized, under the
circumstances of this annexation, to impose a sales and use tax as authorized with that tax being
a credit against the state tax;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DOES RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. Purpose. The City Council of the City of Renton, Washington,
does hereby authorize the City's Finance Administrator to set the threshold for imposing the
sales and use tax credit at Two Million Four Hundred Thousand Dollars ($2,400,000) for the
Benson Hill Communities Annexation Area.
SECTION III. Implementation. The Mayor and City of Renton is hereby
authorized to implement such administrative procedures as may be necessary to carry out the
directions of this Resolution.
SECTION IV. Effective Date. This Resolution shall take effect and be in full
force upon passage and signatures hereon.
PASSED BY THE CITY COUNCIL this day of
Bonnie I. Walton, City Clerk
2009.
2
RESOLUTION NO.
APPROVED BY THE MAYOR this day of , 2009.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
RES .1402:2/25/09: scr