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HomeMy WebLinkAboutCouncil 06/22/2009AGENDA RENTON CITY COUNCIL REGULAR MEETING June 22, 2009 Monday, 7 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PUBLIC HEARING: 2010-2015 Six -Year Transportation Improvement Program 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. NOTICE to all participants: pursuant to state law, RCW 42.17.130, campaigning for any ballot measure or candidate from the lectern during any portion of the council meeting, and particularly, during the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 6/15/2009. Council concur. b. Complaint Charging Unfair Labor Practices filed by International Association of Firefighters, Local 864, represented by Michael A. Duchemin, Attorney at Law, with the Public Employment Relations Commission alleging employer interference with employee rights and refusal to bargain. Refer to City Attorney and Insurance Services. c. Community Services Department recommends approval of an interlocal agreement with the King County Library System defining rights and obligations of the parties in the event of annexation by the City into the King County Library System. Refer to Committee of the Whole. d. Transportation Systems Division recommends approval of Supplemental Agreement No. 5 to CAG-06-082, agreement with KPG, Inc., to extend the contract completion date to 6/30/2010. Council concur. e. Utility Systems Division recommends approval of a contract in the amount of $132,646 with Bush, Reed, and Hitchings, Inc. (BRH) to implement Phase I of the Surface Water Utility Storm System Inventory Mapping Project. Council concur. 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topic may be held by the Chair if further review is necessary. a. Finance Committee: Create Communications Division; 2009 Mid -Year Budget Amendment* b. Planning & Development Committee: Sunset Area Community Investment Strategy Contract c. Utilities Committee: Central Plateau Interceptor Phase II Special Assessment District* (CONTINUED ON NEXT PAGE) 8. RESOLUTIONS AND ORDINANCES Ordinances for first reading: a. 2009 Mid -Year Budget Amendment (See Ta.) b. Establishing the Central Plateau Interceptor Phase II Special Assessment District (See 7.c.) 9. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 10. AUDIENCE COMMENT 11. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) COUNCIL CONFERENCING CENTER June 22, 2009 Monday, 6:30 p.m. Annexation Update Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE- CABLECAST TUES. & THURS. AT 11 AM & 9 PM, WED. & FRI. AT 9 AM & 7 PM AND SAT. & SUN. AT 1 PM & 9 PM CITY OF RENTON COUNCIL AGENDA BILL Al #: �� ✓ ►1 I ubmitting Data: For Agenda of: Dept/Div/Board.. AJLS/City Clerk June 22, 2009 Staff Contact...... Bonnie Walton Agenda Status Consent .............. X bject: Public Hearing.. CRT-09-002; Court Case Correspondence.. International Association of Fire Fighters, Local 864 Ordinance ............. v. City of Renton Resolution............ Old Business........ hibits: New Business....... Complaint from Michael A. Duchemin, Attorney at Study Sessions...... Law, charging unfair labor practices Information......... Recommended Action: Approvals: Refer to City Attorney and Insurance Services Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. Complaint Charging Unfair Labor Practices filed with the Public Employment Relations Commission by Michael A Duchemin, Attorney at Law, on behalf of the International Association of Fire Fighters, Local 864 alleging employer interference with employee rights and refusal to bargain. MICHAEL A. DUCHEMIN ATTORNEY AT LAW 637 N.E. HAUGEN STREET POULSBO, WA 98370 Phone: (360) 394-1604 — Fax: (360) 824-6104 E-mail: and@madlawoffice.net June 10, 2009 Ms. Cathleen Callahan Public Employment Relations Commission 112 Henry Street N.E., Suite 300 P.O. Box 40919 Olympia, WA 98504-0919 CITY OF RENTQN JUN 12 2009 RECEIVED CITY CLERK'S OFFICE RE: Unfair Labor Practice Complaint filed by the International Association of Fire Fighters, Local 864. Dear Ms. Callahan: Enclosed for electronic filing is a complaint charging unfair labor practice. It includes the statement of facts, remedy requested, and a copy of the collective bargaining agreements between the parties. The original complaint will be sent in the mail to the Public Employment Relations Commission Olympia office. The employer has been served with a copy of the complaint by e-mail and by regular mail, under cover of this letter. The complaint notes that no grievance has been filed on the disputes involved in this unfair labor practice complaint. It should be noted that a grievance is being currently processed with respect to one narrow issue that is also part of the complaint, and that involves the lost Acting Battalion Chief opportunities and related pay issues identified in Paragraph 2.8 of the Union's Statement of Facts. The City has not issued its final decision on this grievance, however it appears as if the City asserts that this issue is not grieveable under the current agreement. Thank you for your assistance. S incere , MICHAEL A. DUCHEMIN \enclosures U-1 (3/2007) COLLECTIVE BARGAINING AIIIPI i A '"rPERC_ srerr IN WING ox PUBLIC EMPLOYMENT RELATIONS COMMISSION Street: 112 Henry Street NE, Suite 300, Olympia, WA 98506 Mail: PO Box 40919, Olympia, WA 98504-0919 Phone: (360) 570-7300 Fax: (360) 570-7334 E-mail: filing@perc.wa.gov COMPLAINT CHARGING UNFAIR LABOR PRACTICES ❑ Amended Complaint in Case Instructions: w. ww,pzrc_,gcw/Frms/..U. i..-nst,pdf Applicable Rules: Chapters 10-08, 391-08 and 391-45 WAC. DO NOT WRITE IN THIS SPACE 1. PARTIES The complainant alleges the respondent has comitted unfair labor practices in violation of the laws of the state of Washington. ATTORNEY OR EMPLOYER City of Renton REPRESENTATIVE Ms. Bonnie Walton (City Clerk) CONTACT PERSON Mr. Dennis Law, Mayor ADDRESS 1055 South Grady Way ADDRESS 1055 South Grady Way CITY, STATE, ZIP Renton, WA, 98057 TELEPHONE (425) 430-6500 ext. FAX (425) 430-6523 E-MAIL dlaw@rentonwa.gov RESPONDENT CONTACT PERSON ADDRESS CITY, STATE, ZIP TELEPHONE ext. FAX E-MAIL COMPLAINANT international Assoc. of Firefighters, Local 864 CONTACT PERSON Doug McDonald ADDRESS 6724 110th Avenue N.E. CITY, STATE, ZIP Lake Stevens, WA 98258 TELEPHONE ext. FAX E-MAIL 2. ALLEGED VIOLATION(S) Indicate all that apply. ® EMPLOYER INTERFERENCE WITH EMPLOYEE RIGHTS ❑ EMPLOYER DOMINATION OR ASSISTANCE OF UNION ❑ EMPLOYER DISCRIMINATION ❑ EMPLOYER DISCRIMINATION FOR FILING CHARGES ® EMPLOYER REFUSAL TO BARGAIN ❑ UNION INTERFERENCE WITH EMPLOYEE RIGHTS ❑ UNION INDUCING EMPLOYER TO COMMIT VIOLATION UNION DISCRIMINATION FOR FILING CHARGES ❑ UNION REFUSAL TO BARGAIN OTHER UNFAIR LABOR PRACTICE ❑ (Explain and specify statute on sheet attached to this form.) 3. STATEMENT OF FACTS Attach separate sheets setting forth clear and concise statements of the facts constituting the unfair labor practices (including times, dates, places, and particfpants in occurrences) in numbered paragraphs. 4. REMEDY REQUESTED Attach separate sheets setting forth the remedies requested for the claimed unfair labor practices. CITY, STATE, ZIP Renton, WA, 98057 TELEPHONE (425) 430-6510 ext. FAX (425)430-6516 E-MAIL bwalton@rentonwa.gov ATTORNEY OR REPRESENTATIVE ADDRESS CITY, STATE, ZIP TELEPHONE ext. FAX E-MAIL ATTORNEY OR REPRESENTATIVE Michael A. Duchemin, Attorney At Law ADDRESS 637 N.E. Haugen Street CITY, STATE, ZIP Poulsbo, WA 98370 TELEPHONE (360) 394-1604 ext. FAX (360) 824-6104 E-MAIL and@madlawoffice.net EMPLOYER'S PRINCIPAL BUSINESS DEPARTMENT OR DIVISION INVOLVED Municipal Services Fire Department NUMBER OF 131 COLLECTIVE BARGAINING AGREEMENT Indicate one. EMPLOYEES O The parties have never had a contract; OR IN UNIT O A copy of the parties' current (or most recent) collective bargaining agreement is attached. GRIEVANCE PROCEEDINGS BARGAINING UNIT DESCRIPTION Indicate one. Indicate inclusions, exclusions, contract page or No grievance has been filed on the case/decision number. Q dispute involved in this unfair labor See Article 1 of the collective bargaining practice complaint. agreements for the Firefighters (aprox. 125 A grievance on the dispute members) and the Battalion Chief/Safety involved in this unfair labor practice O Officers (aprox. 6 members). complaint is being processed under a contractual grievance procedure. An arbitration award has been CO � M Q issued on a grievance related to u this unfair labor practice complaint. 6. AUTHORIZED SIGNATURE FOR COMPLAINANT Michael yDuchemin Attorney At Law P INT NWE TITLI o (� SIGNATURE DATE STATEMENT OF FACTS 1. INTRODUCTION. 1.1 The City of Renton is a public employer as that term is defined by RCW 41.56.030(1) (the "City") 1.2. Complainant Renton Fire Fighters, Local 864 of the International Association of Fire Fighters, AFL-CIO, CLC, is a labor organization and a bargaining representative as that term is defined by RCW 41.56.030(3) (the "Union"). 1.3 The Union is the exclusive collective bargaining representative for all members of the City of Renton Fire & Emergency Services Department (the "Fire Department") consistent with Department of Labor & Industries certification (Case No. 0-1013). See Article 1 of the collective bargaining agreement between the City and the Union attached to the Complaint Charging Unfair Labor Practices (the "Complaint") as Exhibit 1. Included within this bargaining unit, represented by the Union ("the bargaining unit"), are some 125 uniformed firefighters in the positions and ranks of Firefighter, Lieutenant, and Captain. 1.4 The Union is the exclusive collective bargaining representative for all Battalion Chiefs/Safety Officers of the Fire Department consistent with Public Employment Relations Commission Certification (Case No.I 0270-E-93-1698). See Article 1 of the collective bargaining agreement between the City and the Union attached to the Complaint as Exhibit 2. Included within this bargaining unit are some 6 uniformed firefighters in the positions and/or ranks of Battalion Chief/Safety Officer. 2. UNLAWFUL UNILATERAL CHANGE IN THE STATUS QUO — REDUCTION OF EQUIPMENT, UNIT, AND/OR SHIFT STAFFING. 2.1 By Memorandum dated February 11, 2009, the City notified all Fire Department members that, because of budgetary considerations and the desire to decrease overtime costs, the City was considering a reduction in staffing arrangements that reduced firefighter safety and/or increased firefighter workload, including but not limited to a reduction in the equipment or unit staffing of a battalion chief unit called "Battalion 12." Exhibit 3. 2.2 By letter dated February 16, 2009 (Exhibit 4), the Union objected to any unilateral implementation of the reductions referenced in the foregoing paragraph and the Memorandum dated February 11, 2009, because such changes decrease its members' safety and/or increases their workload. The Union demanded bargaining, up to and including resort to interest arbitration if necessary, before any such proposed changes were implemented. 2.3 By letter dated March 5, 2009 (Exhibit 5), the City's Human Resources Administrator, Ms. Nancy Carlson, indicated that the Fire Chief s decision as set forth in his Memorandum was necessary to "substantially reduce overtime cost," explained that the battalion chief unit staffing will be reduced on days when a battalion chief is ill or on vacation, and otherwise denied the Union's claims that the staffing reduction was a mandatory subject of bargaining and the Union's safety and workload concerns. 2.4 By Memorandum dated April 1, 2009 (Exhibit 6), effective April 3, 2009, the Fire Chief unilaterally implemented the change about which the Union objected stating: Effective April 3, 2009, when a Battalion Chief/Safety Officer (BC/SO) is off for any reason, the Battalion will be placed out of service and the on duty Battalion will move to Station 11 for that shift. (For example, if Battalion 13 is on a Kelly Day, holiday, vacation, or sick leave, the off going South Battalion BC/SO will log off Battalion 13 at the end of the shift; Battalion 12 will remain in service and move to Station 11. The same would hold true for Battalion 12 and Battalion 13 would move to Station 11). 2 2.5 The above cited unilateral changes affects the Union's bargaining unit members' wages, hours, and working conditions in numerous ways, including, but not limited to, changes in how equipment is used and how firefighters were to be deployed in various circumstances, including during structural firefighting activities (e.g., a later or delayed arrival of a Battalion Chief level supervisor, Battalion Chief level incident commander, and/or a Battalion Chief level dedicated Safety Officer). 2.6 The aforementioned staffing changes impacts the methods of operations at fire scenes, how and when equipment and personnel are used, and employee working conditions. 2.7 The aforementioned staffing changes have the impact of decreasing members' safety, and increasing their workload. 2.8 The aforementioned staffing changes reduce the status quo opportunity for certain bargaining unit members to work as "Acting" Battalion (thereby reducing members' pay and professional development opportunities, including those members who hold the rank below that of Acting Battalion Chief (e.g., Acting Captains, Acting Lieutenants). 3. UNILATERAL TRANSFER OF BARGAINING UNIT WORK. 3.1 The changes described in Paragraphs 2 above represent a unilateral transfer of bargaining unit work to non -bargaining unit members, designed, intended, or for the purpose of reducing Fire Department operating costs. 3.2 As explained in the Union's letter dated February 16, 2009 (Exhibit 4, paragraph 3), the reduction in the battalion chief unit staffing would "remove an on duty safety officer, thus relying on a member outside our bargaining [unit], which constitutes a unilateral transfer of bargaining unit work." 3 3.3 By unilaterally implementing the afore described changes, the City has refused to bargain with the Union before transferring bargaining unit work to non -bargaining unit work personnel. 4. UNILATERAL CHANGES TO BARGAINING UNIT MEMBERS ABILITY TO OBTAIN A "WORK EXCHANGE." 4.1 By historical practice, a work exchange (whereby one employee works in place of another employee) was allowed as long as the replacement employee could perform the duties of the employee he or she was replacing (e.g., a firefighter who had the ability to work as a Company Officer could agree to work for a Company Officer, etc.). 4.2 By the Chief's Memorandum dated February 11, 2009 (Exhibit 3, page 2), the Fire Chief indicated that he was going to reduce the ability and/or flexibility of bargaining unit members to engage in work exchanges by limiting such exchanges to "Firefighter to Firefighter," Company Officer to Company Officer, BC/SO to BC/SO, and that "trades between firefighters and company officers or Captains and BC/SOs will not be allowed." These changes were designed, proposed, or intended to be a means to reduce Fire Department operating expenses and/or overtime costs. 4.3 By letter dated February 16, 2009 (Exhibit 4, paragraph 6), the Union objected to the unilateral change in the Department's status quo practice described in paragraph 4.1 (a status quo practice which would have otherwise allowed such exchanges) and demanded bargaining before the implementation of any such change. 4.4 By letter dated March 5, 2009 (Exhibit 5), the City denied that it had the obligation to bargain the unilateral change in extant employee work exchanges, and proceeded to 11 implement such change in policy. 4.5 The City's new and unilaterally implemented policy of limiting work exchange opportunities adversely affects bargaining unit members' wages, hours, or working conditions. 5. UNILATERAL CHANGE IN FIRE INVESTIGATION RESPONSIBILITIES. 5.1 By letter Memorandum dated February 11, 2009, the Fire Chief indicated his intent to cut Fire Department operating costs by not having Fire Investigators respond automatically to incidents between the hours of 1630 to 0730. This is a change in the status quo practice of how Fire Investigators had been utilized in the past. 5.2 Failure to have Fire Investigators respond automatically between the hours of 1630 and 0730 increases the Union's bargaining unit members' workload because they are made responsible for various investigation and scene preservation responsibilities for which they would not otherwise be responsible had a Fire Investigator responded pursuant to the status quo practice. And, because various Fire Department units or personnel are unavailable for emergency responses when otherwise occupied with fire investigation responsibilities, not otherwise required under the status quo, the Union's bargaining unit members' safety is adversely affected (e.g., because of delayed or unavailable response to fires or other emergencies) and their workload has been increased. 5.3 By letter dated February 16, 2009 (Exhibit 4, paragraph 7), the Union objected to any unilateral change in the lack of automatic assignment of Fire Investigation personnel, and the City has refused to cease and desist in the implementation of this policy and to bargain with the Union over the change in this policy. W 6. UNILATERAL CHANGE IN OVERTIME OPPORTUNITIES FOR — DEPARTMENTAL OR OTHER REQUIRED TRAINING. 6.1 By Memorandum dated February 11, 2009 (Exhibit 3, page 3), the Fire Chief eliminated all classes that prior to that memorandum had required or allowed for bargaining unit members to receive overtime payments or work relief for various training opportunities. Such changes affect Battalion Chief/Safety Officer monthly meetings, Company Officer quarterly meetings, and Competency Based Training ("CBT") that is necessary for continued Emergency Medical Technician certification (a job requirement). 6.2 By letter dated February 16, 2009 (Exhibit 4, paragraph 9), and otherwise, the Union objected to these changes because, with respect to the CBT "these paid benefits, are part of the current status quo and must be bargained prior to any implementation." 7. CONCLUSION. Each of the foregoing factual allegations represent an unlawful unilateral change in status quo practices for which the City is obligated to bargain under chapter 41.56 RCW, because they affect the wages, hours, and working conditions of the Union's bargaining unit members. And, in each case the City implemented such changes over the timely objections of the Union, and refused to bargain as required by chapter 41.56 RCW. Under chapter 41.56 RCW, such actions by the City have interfered with employee rights and represent a failure of the City to bargain with its uniformed employees as required by chapter 41.56 RCW. n CITY OF RENTON COUNCIL AGENDA BILL OC AI #: Submitting Data: Community Services For Agenda of: Dept/Div/Board.. CS/Library June 22, 2009 Staff Contact...... Bette Anderson, x6820 Agenda Status Consent .............. Subject: Public Hearing.. Interlocal Agreement with King County Library System Correspondence.. Ordinance ............. Resolution ............ Old Business........ Exhibits: New Business....... Draft Interlocal Agreement with Attachments A-D Study Sessions..... Information......... Recommended Action: Approvals: Refer to Committee of the Whole Legal Dept ......... X Finance Dept..... X. Other ............... Fiscal Impact: Expenditure Required... None Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Proiect.. SUMMARY OF ACTION: Over the past year, the City Council has been discussing the future and funding of the Renton libraries. At the City Council meeting of February 2, 2009, staff was directed to draft an interlocal agreement to continue to explore annexation to King County Library System (KCLS) to determine roles and next steps; to prepare an ordinance stating that it is in the best interest of the City to join KCLS; and to transmit the recommendation to the Renton Library Board for review and recommendation. Staff has worked with KCLS to prepare the Interlocal Agreement, and approval and authorization for execution of the agreement is requested. The agreement defines the rights and obligations of the City and KCLS in the event annexation of the City into KCLS is approved by the registered voters of the City in a special election held prior to December 31, 2010. An ordinance stating that it is in the best interest of the city to join KCLS will be presented for Council consideration at a future meeting in July 2009. STAFF RECOMMENDATION: Authorize the Mayor to sign and the City Clerk to execute an Interlocal Agreement with KCLS regarding the provision of library services in the event of annexation by the City into the library district. X Rentonnet/agnbill/ bh DRAFT 6/16/09 AGREEMENT REGARDING LIBRARY SERVICES IN THE EVENT OF ANNEXATION This AGREEMENT REGARDING LIBRARY SERVICES IN THE EVENT OF ANNEXATION (this "Agreement"), dated as of , 2009, is made by and between the KING COUNTY RURAL LIBRARY DISTRICT, doing business as the King County Library System ("KCLS"), a Washington rural county library district, and the CITY OF RENTON (the "City"), a Washington code city. RECITALS WHEREAS, KCLS maintains and operates a library system and provides library services to the citizens of unincorporated King County, Washington (the "County"), and those cities and towns within King County that have chosen to annex into KCLS; and WHEREAS, the City, located within the County, has not annexed into KCLS but currently maintains and operates the Renton Public Library (the "City Library") consisting of two libraries —the Main Library and the Highlands Library —and provides library services to its residents; and WHEREAS, the City Council of the City has recommended that the City Administration continue to explore annexation into KCLS, and to determine the roles to be played by the City and KCLS in the process; and WHEREAS, KCLS and the City now desire to define their rights and obligations of the parties in the event annexation of the City into KCLS is approved by the registered voters of the City a special election thereon be held in the City prior to December 31, 2010; and NOW, THEREFORE, in consideration of their mutual agreements set forth herein, KCLS and the City hereby agree that, if the registered voters in the City approve the annexation of the City into KCLS a special election therefor to be held in the City (a "successful annexation election"), then: 1. Library Operations. Effective immediately following the certification of the results of a successful annexation election, the City will no longer be responsible for the management of a library, and KCLS will assume the operations of the Main and Highlands Libraries as part of its library system, and the library staff of the City Library will be transferred into KCLS employment. The plan to incorporate City Library staff into KCLS is included herein as Exhibit A. In consideration of KCLS's assumption of such library operations, the City will pay KCLS the amount budgeted by the City for the operation of the City Library for the remainder of the City's current fiscal year, such amount to be paid in equal, pro rata,. quarterly installments. DRAFT 6/16/09 2. Library Cards. The citizens of the City will be eligible for KCLS resident library cards immediately following the certification of the results of a successful annexation election. 3. Materials, Collections, Furnishings and Equipment. Title to the materials, collections, furnishings and equipment in the Main Library and Highlands Library will be transferred from the City to KCLS as soon as practicable following the certification of the results of a successful annexation election; provided, that due to hardware, software or other concerns, certain equipment, generally consisting of computer and network hardware, printers, leased copiers and telephone equipment, will not be transferred. To arrive at an exact list of items to be transferred, the City will prepare an inventory, KCLS will review the inventory, and the parties will attempt to agree on what items shall be transferred or not transferred. Should there be any items remaining in dispute then the disposition thereof shall be governed by Section 9 hereof. All items to be transferred shall be transferred by bill of sale. 4. Current Main and Highlands Library Facilities. The City will retain ownership of the current Main and Highlands Library facilities, and will continue to be responsible for and pay all of the costs of capital repairs and improvements to the current Main and Highlands Library facilities. Capital repairs and improvements shall be those single repairs or improvements with a project cost of $5,000 or more. KCLS will assume responsibility for and pay all of the costs of operational maintenance, housekeeping and groundskeeping at the current Main and Highlands Library facilities until new facilities are constructed. The properties to be maintained by KCLS are those properties shown on Exhibits B and C hereto enclosed within dark heavy lines to differentiate from adjoining City - owned properties. Maintenance shall be equal to or greater than that in the City maintenance schedules, which are attached as hereto as Exhibit D. KCLS shall keep maintenance records which the City may review upon 24 hours notice. If the City discovers inadequate maintenance, it will notify KCLS in writing, and KCLS shall make the appropriate correction. Should KCLS fail to make the correction within 14 days, the City may do so and KCLS will pay the cost thereof. Any dispute about the need to do repairs or maintenance, or the adequacy or cost thereof, will be governed by Section 9 hereof. Groundskeeping shall consist of normal maintenance activities such as weeding, mulching and litter pick up, and shall be equal to or greater than that in the City maintenance schedules, which are attached as hereto as Exhibit D. 5. Replacement Main and Highlands Library Facilities. The City and KCLS agree to develop and construct replacement facilities for both the Main and Highlands Libraries on other properties within the City to be acquired and donated by the City. The City and KCLS will jointly conduct the selection process for such properties in a manner consistent with KCLS's Site Selection Policy. KCLS has experience in managing numerous public library construction projects and will work with a representative from the City staff to develop the program plan and manage the construction of the new Main and Highlands Libraries. The project schedule will be jointly determined by the City and KCLS. The City will be responsible for and pay all of the costs of development and construction of the new Main and Highlands Libraries. The City will transfer title to each replacement library facility to KCLS at a time and in a manner that will facilitate construction management by KCLS, but not later than the completion thereof. 2 DRAFT 6/16/09 6. Facilities Development Coordination. KCLS has plans to develop a new library in Skyway and to expand its Fairwood library, each in an area identified for potential annexation to the City. In the event that such areas do annex to the City, KCLS and the City agree to coordinate the development of these projects with the development of the proposed replacement facilities for the Main and Highlands Libraries. KCLS also has plans to develop a new library in the East Hill area of Kent, which would serve certain areas of Renton, including the Benson Hill area. In the event of a successful annexation election of the City into KCLS, KCLS and the City also agree to coordinate the development of this project with the development of the proposed replacement facilities for the Main and Highlands Libraries. In any such case, such coordination might enable KCLS to participate in the funding of the development of the replacement facilities for the Main and Highlands Libraries. 7. Termination of Prior Agreements and Understandings. (a) The City and KCLS have previously entered into an Agreement Regarding the Disposition of Library Capital Assets in the Event of Certain Annexations, dated as of July 2, 2007 (the "Prior Agreement"). Among other things, the Prior Agreement requires KCLS to make certain payments to the City. The City and KCLS agree that the December 1, 2009 and June 1, 2010 payments from KCLS to the City pursuant to Section 2(a)(ii) of the Prior Agreement shall be suspended (the "Suspended Payments") until after the election regarding the annexation of the City into KCLS. The calculation of interest on the December 1, 2009 and June 1, 2010 payments will also be suspended from December 1, 2009 and will resume upon certification of the annexation election. In the event of a successful annexation election, the Prior Agreement shall be deemed terminated upon the certification of the results thereof, KCLS's obligation to make the Suspended Payments shall be waived and deemed satisfied by the City without payment, and no further payments shall be required by KCLS to the City pursuant to the Prior Agreement. Alternatively, if the registered voters of the City do not approve the annexation of the City into KCLS, then the Prior Agreement shall continue in effect and KCLS shall pay the December 1, 2009 Suspended Payment on the June 1 or December 1, whichever comes first, following the certification of the unsuccessful annexation election results, and KCLS shall pay the June 1, 2010 Suspended Payment on the June 1 or December 1, as appropriate, that is six calendar months after that. (b) The library cross use understandings of KCLS and the City, most recently set forth in a letter from the Chief Administrative Officer of the City to the Director of KCLS dated August 2, 2007, shall also be deemed terminated upon the certification of the results of a successful annexation election; and thereafter, no further reimbursements shall be required of either party thereunder. 8. City Library Board. The City currently has an active City Library Board appointed by the Mayor. Should the Mayor choose to continue the appointment of a Library Board following a successful annexation election, KCLS shall solicit input from the City Library Board on issues relating to library services and facilities for the residents of the City. 9. Dispute Resolution. If a dispute arises between KCLS and the City concerning the performance of any provision of this Agreement or the interpretation thereof, and KCLS and DRAFT 6/16/09 the City are unable to resolve their differences through informal discussions, the parties will endeavor to settle the dispute by submitting the dispute to the City's Chief Administrative Officer and the Director of KCLS for resolution. Should the dispute not be resolved by those two individuals, then the parties will endeavor to settle the dispute by mediation under such mediation rules as shall be agreeable to the parties. Such mediation will be non -binding but a condition precedent to having the dispute resolved pursuant to litigation. In the event any action is brought to enforce any provision of this Agreement, the parties agree to be subject to exclusive jurisdiction in the King County Superior Court, and agree that in any such action, venue shall lie exclusively in King County. 10. Duration of Agreement. This Agreement shall become effective on the date first written above and shall remain in full force and effect until the earliest of (a) the failure of the registered voters in the City to approve such annexation at a special election therefor, (b) failure of the City to submit the issue of annexation to the voters by December 31, 2010, or (c) the completion of all activities and actions anticipated under this Agreement, including construction of any new buildings. 11. Relationship of the Parties. The parties to this Agreement are independent and nothing in this Agreement is intended to create a partnership, joint venture or other mutual undertaking between the parties. 12. No Assignment. The terms, covenants and conditions set forth in this Agreement shall be deemed personal to the parties hereto and may not be assigned or transferred to any other person. 13. No Third -Party Beneficiaries. This Agreement is solely for the benefit of the parties hereto, and no third party shall be entitled to claim or enforce any rights hereunder except as specifically provided herein. 14. Severability. In the event any part of this Agreement is declared void or invalid, the remaining portions of this Agreement shall not be affected, but shall remain in full force and effect. 15. Modification. The obligations of the parties to this Agreement may not be modified, amended or waived except by written agreement executed by both parties. 16. Notices. All notices, demands or other communications required or permitted to be given pursuant to the provisions of this Agreement shall be in writing and shall be considered as properly given if delivered personally or sent by United States Postal Service first class or overnight express mail or by overnight commercial courier service, postage and other charges prepaid. Notices so sent shall be effective three days after mailing, if mailed by first class mail, and otherwise upon receipt at the address set forth below; provided, however, that non -receipt of any communication as the result of any change of address of which the sending party was not notified or as the result of a refusal to accept delivery shall be deemed receipt of such communication, if addressed as follows, or as later designated in writing: DRAFT 6/16/09 Director King County Rural Library District 900 Newport Way NW Issaquah, Washington 98027 Chief Administrative Officer City of Renton 1055 S. Grady Way Renton, Washington 98057 17. Execution in Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original and all of which together shall constitute but one and the same contract. 18. Entire Agreement. The parties hereto agree that this Agreement constitutes the only agreement between them regarding library services in the event of the annexation of the City into KCLS, and that no oral representations or no prior written matter extrinsic to this instrument shall have any force or effect. IN WITNESS WHEREOF, the parties have executed this Agreement effective the date and date first written above. CITY OF RENTON By: Denis Law Mayor APPROVED AS TO FORM: By: Lawrence J. Warren, City Attorney ATTEST: By: Bonnie I. Walton, City Clerk KING COUNTY RURAL LIBRARY DISTRICT William H. Ptacek Director W1 DRAFT EXHIBIT A Incorporation of Renton staff King County Library System (KCLS) agrees to incorporate the existing regular staff members of the Renton Public Library (RPL) into existing regular staff of KCLS as of the effective date of annexation, as follows: • For purpose of this agreement, we define a regular staff member as a current staff member with on -going authorized hours, as classified and employed as of the date of this agreement. • Temporary and substitute staff members of RPL may choose to incorporate into any existing KCLS substitute classification as deemed comparable by KCLS. • KCLS must negotiate Issues relating to wages, benefits and working conditions for RPL staff members with the unions representing the classifications into which RPL staff members are moved. • Although positions available for RPL staff members will likely be in the Public Services division, RPL staff members will not be solely limited to that division. • We do not expect the annexation of RPL to lead to staff increases in KCLS centrally performed functions. However, there may be some matches between RPL staff assignments and KCLS business needs. As of the effective date of annexation, RPL staff members accepting positions with KCLS become employees of KCLS. RPL staff members will receive the same benefits and will be held to the same expectations as all KCLS staff members. KCLS is not bound by any employment, collective bargaining agreements or human resources policies granted or practiced by the City of Renton. EXHIBIT B Downtown Renton Library Grounds Maintenance Area EXHIBIT C Highlands Library Grounds Maintenance area EXHIBIT D Grounds Maintenance Schedule Site 21: Renton Public Library (100 Mill Avenue South. Landscaping south half of library including the parking lot to S 2nd Street, parking lot islands, adjacent sidewalks and area west of library. Addendum #3, October, 2006) Attachment 10 - A Maintenance Schedule Turf Jan Feb Mar Apr May I June July Aug Sept Oct Nov Dec Total Mow Trim/edge Fertilize Herbicide Aerate/Overseed .Trees/Shrubs Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total Water Shrubs 1 2 2 1 6 Bed work - 1 2 2 2 2 2 2 2 1 1 17 eeding rbicide 1 1 1 3 pre -emerge Herbicide 1 1 1 3 post -emerge Fertilize 1 1 2 Bark 1 1 Leaf removal AS NEEDED/DISCRETIONARY WORK FORM 2 6 1 9 Prune Ground 1 AS NEEDED/DISCRETIONARY WORK FORM 1 2 Cover & Shrubs Ground Cover I Jan Feb I Mar 1Apr May June I July I Aug I Sept I Oct I Nov I Dec I Total Weed 1 1111111111 111111 Jill[ 10 Hard Surfaces Jan Feb I Mar I Apr May June I July I Aug Sept Oct Nov Dec Total Sweep/blow 0 1 2 2 2 2 2 2 2 2 1 0 18 Litter 2 2 2 2 8 8 8 8 8 4 1 1 54 Site 21: Renton Public Library (100 Mill Avenue South. Landscaping south half of library including the parking lot to S 2na Street, parking lot islands, adjacent sidewalks and area west of library. ) Attachment 10 - B Site Location r 'hd St I North Fm J n z� X Site 22: Highlands Library — Natural Area Only (2902 NE 12 Street. Entire site including east side of library in fenced enclosure. Amendment #3, October, 2006) Attachment 10 - A Maintenance Schedule Turf Jan Feb Mar Apr May June July I Aug I Sept Oct Nov Dec Total Mow 1 2 4 4 4 4 4 4 4 4 35 Trim/edge 1 4 4 4 4 4 4 4 1 30 Fertilize 1 1 1 3 Herbicide 1 1 Aerate/Overseed .Trees/Shrubs Jan Feb Mar Apr May June July Aug Sept Oct Nov :Dec Total. Pruning 1 1 Bed work - 1 1 1 2 2 2 2 2 2 1 18 weeding Herbicide 1 1 1 3 pre -emerge Herbicide 1 1 2 st-emerge ze rtrk ilirLB 1 1 af removal AS 2 2 2 6 NEE DED/ DISC RETI ONA RY WOR K FOR M Prune Ground 1 AS NEEDED/DISCRE 1 TIONARY WORK 2 Cover & Shrubs FORM Natural Area Jan Feb I Mar I Apr I May June July Aug Sept Oct Nov Dec Total Mow I I I I 1 I 1 1 3 Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct I Nov Dec Total eep/blow 1 2 4 4 4 4 4 4 4 1 32 fitter 1 1 4 4 4 4 4 4 4 4 4 1 39 Site 22: Highlands Library — Natural Area Only (2902 NE 12 Street. Entire site including east side of library in fenced enclosure. Amendment #3 October, 2006) Attachment 10 - B Site Location I North EXHIBIT D Facilities Maintenance Schedules Renton main Library ATTACHMENTS: 1. Library Maintenance.PDF (HVAQ 2. Library Window Washing PDF I Library Exterior :Pressure Washing. PDF 4. Library Custodial Tasks & Schedule PDF SECTION 1 MAIN LIBRARY • EQUIPMENT LIST • PREVENTATIVE MAINTENANCE SCHEDULE Apr 22, 2009 Equipment List Report PAGE I City of Renton Report File:,EQUIP Code Description MLIB AC-1 Mamoth Air cond. unit 1,1LIB B-1 Hot Water Boiler MLIB F-1 Main Library - Upper Roof MLIB F-2 Bath Exhaust Blower. MLIB P-1 Circ Pump MLIB P-2 "Circ Pump MLIB P-3 Boiler Circ Pump MLIB P-4 Boil Circ PUMP MLIB P-5 Circ Pump - Boiler Room Task Code: ML-3MO-PM Description: MAIN LI13RARY 3 MONTH PM MARCH / JTJNR / SEPTEMBER / DECEMBER - Grease bearing to Mammoth SUPPLY FAN, two locations, 5 strokes each f ittina. -Grease Mammoth PAN MOTOR in March and September ONLY. - Check V belts, Belts should not. squeal on start up inform EVAC Tech. if problem exists.. Boiler Room - Check air line separator bowls for oil or water - Notify FIVAC Tech - Hankson separator Open valve to drain water - Oil Separator Open valve to drain oil - Open low water cut off for approx. 10 seconds wide open to flush rust from valve.. - Check sight glass on expansion tank, if tank is over 3/4 full, -drain. D(Procedure to Drain Expansion Tank: 0- Shut off boiler, turn water off to expansion tank, 0- Place garden Bose to hose bib, open valve. C­ Drain water in drain. - After 5 minutes open small vent on bottom of air control tank letting tank fill with air. 0- Let tank drain completely - When finished reverse E above procedure.) - Cooling season while compressors are running on Mammoth check two sight glasses for bubbles. If bubbles exist inform 1_1 HVAC Tech right away. Also, check low sight glasses on compressor 0 should be 3/4 to full. Task Code: ML-4MO-PM Description: MAIN LIBRARY 4 MONTH PN,'t JANUARY / MAY / SEPTEMBER Grease LP2 motor in September and Tanuary, two locations, 2 strokes each, grease fitting. Check V belt upper roof exhaust fan - no 1:ubrication. to motor or bearings. -Check Fan 11LB-Fl for proper operation Ke5troom Exhaust Fan: - Inspect - Oil motor - 2 locations - install new belt in Sept SEPTEMBER / JANUARY ONLY Oil motors to pump LP-1 and LP-3, two locations, 10 drops oil each oil port, Oil front Oil Port to pumps One teaspoon oil. Task Code: ML-12MO-PM Description: MAIN LIBRARY 12 MONTH PM AUGUST - Clean boiler surface (fire box, flues, 'heat exchanger) with compressed air. - Replace filers in roof -top air conditioner (AC-1), make sure unit is shut off. Switches are on front panel cover. INFO Mammoth - 2 belts B-103 Upper roof exhaust - 1 belt 4L300 .TOTE : Evaporator, condessor and small unit heater coil are cleaned by contractor .HIGHLANDS LIB RAR'' • EQUIPMENT LIST • PRICNTNTATIVE MAINTENANCE SCHEDULE Apr 22, 200:9 Equipment List Report PAGE 1 City of Renton Report rile: EQUIP Code Description HLIB EF-1 Ceiling Exhaust Pan Men" s Restroom HLIB EV-2 Ceiling Exhaust Fan 'V-10men's Restroom HLIB EF-3 Ceiling Exhaust Fan Eakployee Restroom Hilia P-1 Air Movement Fan - Supplies Meeting Room HLIB HP-1 Heat Pump HLIB HP-2 Heat Pump HLIB HP-3 Carrier Wea'theziiesker - Heat Pump HLIB R-1 Wall Water Foundation Task Code: B L - 3MO -VM Description: HIGHLANDS LIBRARY 3 MONTH PM FRBIRUARY / MAY / AUGUST / VOVE118E;J� Heat Pumps #1 #2 #3: - Che-ck ",cition lines to each urlit to see if running and cold - Turn units 2 & 3 off, open sida door - Remove fanbelt, check for cracks and weakness Check pulley for unusual weakness Check drip pans, make sure they are free of water Clean exposed side of indoor 00il of filter room with vacuum and brush Be sure to -turn units back on MechanJ-cal /Filter Rooms: - Check and clean floor drain - Sweep and clean room - Clean door vents - Check exterior lighting time clock Custodial Closet; -Check energy control time --clock for correct time and occupancy light Meeting Room: Check air vents for air flow Task Code: HL-12MO-Pm Description: HIGHLANDS LIBRARY 12 MONTH RM NOVEMBER- - Remo— exhaust fans from restrooms, clean with compressed air and lubricate, - Replace V belts to Unit #2 and #3 and above vent fan (Above heatpunip back xocnu) Optional - if indoor and outdoor coils to heat pump are dirty they will have to be cleaned with coil cleaner. Replace filters in filter room. NOTE;. ' ' If water is shut off to building, hot water heat �c circuit breaker. must be turned off in Custodial Room to building, valves are labeled. PREVENTATIVE MAINTENANCE INSPECTION REPORT • SAMPLE INSPECTION REPORT CiTl ©�' 1R tuTC)N/ E vIFM T tEC O - 1�v7' ir"T'-z"'y, y£•i= ?cy�a}' .' "e�.:aY�+`^[i.'N Sd} t,Y�ii`5��str .{ �)J"�"did.,.kr'l "-X YC% �F'3XF�- ! f .�SCz'd -w's w A .1IXS�A`. T*"�n `..ai: df ;,;.s .�w ;< :. 2 '`-'—.✓ );.� l �xk�?+.*�`*x2�/ d ° li.tU! L,f -� g� .S4r`+w.:- _ BATE : GRZASE : BEDS : CHANGE Iti AIIFi : COMMENTS: FILTERS: x _ r i SECTION 2 Window Cleaning Contract for Renton Main Library CONTRACTOR: Crosby Incorporated 1801 130"' Ave. N.E., Suite 200 Bellevue, WA 98005 4258855557 SCOPE: Renton Main Library 100 Mill Avenue S Rent -on, WA Clean exterior windows in the months of March, June, and September for the sum of $325.00 per cleaning, On Call Service: Clean interior perimeter windows for the suin of S 195.00 per cleaning. SE CTION 3 Semi Annual BuildingL*1 . Exterior Pressure Washing And General Cleaning for Renton. Main Library xl� Schedule pressure washii ' ig of building exterior vvvice annually. Summer cleaning to be scheduled one (1) week beftyre Renton River plays. Secondary cleaning scheduled as needed or condition based. Include cleaning of exteriorsoft'it are -as for cobwebs and other ,surface buildup.. Also include brid-ge -deck-, railings and walls on Eastside of Library. SECTION 4 Main Library 9:30p.m.-1 1-030p.m. Position #1 - Check furnace in boiler room. Empty trash entire library, including kitchen and all offices. Vacuum all carpeted areas. Clean glass doors and windows in main entrance. Wipe down check-out area. Clean interior windows. Spot clean carpet. Replace burned out lights. Main Library 9:30p.m.-1 1:30p.m. Position # 2 - Clean back employee's restroom. Mop kitchen floor. Clean and disinfect public restrooms. Wipe down service area and information area. Wipe down all tables. Clean interior windows. Spot clean carpet. Replace burned out lights. CITY OF RENTON COUNCIL AGENDA BILL AI #: a . Submitting Data: Public Works Department Dept/Div/Board.. Transportation Systems Division Staff Contact...... Derek Akesson, Project Manager Extension 7243 Subject: Rainier Avenue South — South Grady Way to South 2nd Street KPG, Inc. Design Contract CAG-06-082 Supplemental Agreement No. 5 Exhibits: Issue Paper Supplemental Agreement No. 5 Recommended Action: Council Concur For Agenda of - June 22, 2009 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance Resolution............ Old Business........ New Business....... Study Sessions...... Information......... Approvals: Legal Dept......... Finance Dept..... Other ............... Fiscal Impact: (t12703 f102 0018 0002) Expenditure Required... $ 0 Transfer/Amendment....... Amount Budgeted....... $ 7,000,000 (2009) Revenue Generated......... $ 0 Total Project Budget $ 33,375,675 (2009-2014) City Share Total Project.. SUMMARY OF ACTION: The purpose of Supplemental Agreement No. 5 is to extend the completion date for the preliminary design contract with KPG, Inc. for the Rainier Avenue South — South Grady Way to South 2nd Street Project (TIP #7) to June 30, 2010. The current contract completion date is June 30, 2009. STAFF RECOMMENDATION: KI /. Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 5 to the preliminary design contract with KPG, Inc. for the Rainier Avenue South — South Grady Way to South 2nd Street Project (TIP #7) to extend the contract completion date to June 30, 2010. H:\Division.s\TRANSPOR.TAT\DESIGN.ENG\PROJECTS\T12703 - Rainier Ave - Grady Way to S. 2nd St\TED 40_3430 (Rainier Ave. Street Improvements)\City\Agenda Bill - KPG Supplement Agreement No. 5.doc PUBLIC WORKS DEPARTMENT city of M E M O R A N D U M DATE: June 22, 2009 TO: Randy Corman, Council President Members of the Renton City Council VIA: 4 Denis Law, Mayorr��.. FROM: Gregg Zimmermk, inistrator STAFF CONTACT: Derek Akesson, Transportation Design Project Manager (extension 7243) SUBJECT: Rainier Avenue South — South Grady Way to South 2nd Street KPG, Inc. Design Contract CAG-06-082 Supplemental Agreement No. 5 ISSUE: Should the Council authorize the Mayor and City Clerk to execute Supplemental Agreement No. 5 to the preliminary design contract with KPG, Inc. for the Rainier Avenue South — South Grady Way to South 2nd Street Project (TIP #7) to extend the contract completion date to June 30, 2010? RECOMMENDATION: Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 5 to the preliminary design contract with KPG, Inc. for the Rainier Avenue South — South Grady Way to South 2nd Street Project (TIP #7) to extend the contract completion date to June 30, 2010. BACKGROUND: The current preliminary design contract with KPG, Inc. is set to expire on June 30, 2009. The project is currently in the preliminary engineering and environmental documentation phase of the design. The City has received the 30 percent design plans and reports for the project. The City has also received a NEPA determination for the project from the Federal Highway Administration (FHWA). However, there are two elements that need to be completed before this phase of the design is complete. To date, these elements have not been completed due to factors outside the control of the Randy Corman, Council President Members of the Renton City Council Page 2 of 2 June 22, 2009 consultant. These elements are the channelization plan approval and SEPA determination for the project. The project is within the segment of Rainier Avenue South that is also part of SR 169. Therefore, the Washington State Department of Transportation has jurisdiction over the channelization (lane widths, turning pocket lengths, etc.) and must approve the channelization plan before the project moves forward to the final engineering and right-of-way phases. This approval process has taken longer than expected. The project team anticipates the approval of the channelization plan before the end of summer. In addition to the channelization plan approval, a SEPA determination must be made. We expect a SEPA determination by the end of summer as well. This is less critical than the channelization plan approval as the City has already received a NEPA determination from FHWA. However, it still is a requirement to be completed. cc: Peter Hahn, Deputy PW Administrator —Transportation Bob Hanson, Transportation Design Supervisor Derek Akesson, Transportation Design Project Manager Juliana Fries, Transportation Program Development Coordinator Connie Brundage, Transportation Administrative Secretary H:Division/Transpor.Tat/Design.eng/Projects/T12703-Rainier Ave — Grady Way to S 2nd St/TED 40_3430 (Rainier Ave St Improvements)/City/Issue Paper— KPG Supplement No. 5 Washington State Department of Transportation Supplemental Agreement OKPG, In on and Address Number No. 5 753 9th Avenue Seattle, WA 98109 Original Agreement Number CAG 06-082 Phone: 206-286-1640 Project Number Execution Date Completion Date 6/3 0/2010 Project Title New Maximum Amount Payable Rainier Ave S - S Grady Way to S 2nd St $ 2,735,725.00 Description of Work Extend the contract completion date. No change in Scope of Work or Maximum Amount Payable. The Local Agency of City of Renton desires to supplement the agreement entered into with KPG, Inc. and executed on 5/12/2006 'and identified as Agreement No. CAG 06-082 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: No change in Scope of Work. Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Completion Date_ by 6/30/2010 Section V, PAYMENT, shall be amended as follows: as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: Consultant Signature By: Approving Authority Signature DOT Form 140-063 EF Revised 9/2005 Date CITY OF RENTON COUNCIL AGENDA BILL #: 12 Submitting Data: For Agenda of- Dept/Div/Board.. PW/Utility Systems/Surface Water June 22, 2009 Utility Agenda Status Staff Contact...... Ron Straka, x7248 Gary Del Rosario, x7267 Consent .............. X Public Hearing.. Subject: Engineering Consultant Agreement to Implement Correspondence.. Phase 1 of the Surface Water Utility Storm System Ordinance ............. Inventory Mapping Project. Resolution ............ Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... Engineering Consultant Agreement scope of work, Information......... budget and schedule Recommended Action: Approvals: Council Concur Legal Dept.....:... X Finance Dept...... X Other........ . Fiscal Impact: Expenditure Required... $132,646.00 Transfer/Amendment....... Amount Budgeted....... $447,000.00 Revenue Generated......... Total Project Budget $447,000.00 City Share Total Project.. SUMMARY OF ACTION: The National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Stormwater Permit requires Geographic Information System (GIS) mapping of the City storm systems, outfalls, tributary basin areas and land uses in basins, along with data about the storm system type, material, size, and other attributes. This information is needed to meet the illicit discharge and elimination (IDDE) and public and private inspection and maintenance program requirements of the permit. The information will also help the utility in the maintenance and operation of the City storm system, future capital improvement program planning and reporting requirements of the Phase II NPDES Permit needed to demonstrate compliance with the permit. Marshall and Associates, Inc. (Marshall) in conjunction with Bush, Roed, and Hitchings, Inc. (BRH) was selected through a Request For Proposal from 14 submittals to develop the GIS and field map of the existing public storm system in the City. The contract was split into two phases. Phase 1 includes the development of the GIS and also field data collection of a selected sample area. This will give the City a solid platform for the future data collection and fieldwork planned in Phase 2. Project funding of $447,000 is appropriated in the Surface Water Utility Capital Improvement Program Fund 427 for the Storm System Field Mapping Project (427.000600.018.5950.0038.63\U65455). STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Engineering Consultant Agreement with Marshall in conjunction with BRH, in the amount of $132,646.00, to execute Phase 1 the Surface Water Utility Storm System Inventory Mapping Project. H:+-kSys�SM-&zEwW erPrgacSWP27-S waa»geZ(CJP)V73472SU NL-WugPogadlcO)Crnq)Ct 0MII SnnA4WigAg,xlasuax'GD PUBLIC WORKS DEPARTMENT p ^C�;�r�E�O� :8 M E M O R A N D U M DATE: June 11, 2009 TO: Randy Corman, Council President Members of the Renton City Council VIA: ]� Denis Law, Mayor r FROM: Gregg Zimmermarl�-Public Works Administrator STAFF CONTACT: Ron Straka, Surface Water Utility Supervisor (ext. 7248) Gary Del Rosario, Surface Water Utility Engineering Specialist III (ext. 7267) SUBJECT: Engineering Consultant Agreement to Implement Phase 1 of the Surface Water Utility Storm System Inventory Mapping Project. ISSUE: Should City Council approve the Engineering Consultant Agreement with Marshall and Associates, Inc. to execute Phase 1 of the Surface Water Utility Storm System Inventory Mapping Project? RECOMMENDATION: Approve the Engineering Consultant Agreement with Marshall and Associates, Inc. (Marshall) in conjunction with Bush, Roed, and Hitchings, Inc. (BRH), in the amount of $132,646, to execute Phase 1 of the Surface Water Utility Storm System Inventory Mapping Project. BACKGROUND SUMMARY: The National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Stormwater Permit (Permit) was issued on January 17, 2007, by the Washington State Department of Ecology. The permit is a requirement of the Federal Clean Water Act and the Department of Ecology administers the permit for the Environmental Protection Agency in Washington. There are a total of 80 cities and 5 counties in Western Washington that have to comply with the permit. The permit has specific requirements and deadlines for implementation of the programs in order to be in compliance with the permit over a five-year period. The purpose of the program is to minimize the discharge of pollution from municipal stormwater systems into our streams, lakes, rivers and h:\file sys\swp - surface water projects\swp-27 - surface water projects (cip)\27-3472 storm mapping project\1001 corresp-city\090611_marsha Ilstormmapping_issuepa per.doc/G D Randy Corman, Council President Members of the Renton City Council Page 2 of 3 June 5, 2009 wetlands to protect their beneficial uses (swimming, boating, fishing, aesthetics) and other environmental resources. The permit requires Geographic Information System (GIS) mapping of the City storm systems, outfalls, tributary basin areas and land uses in basins, along with data about the storm system asset (pipe type, material, size, and other attributes). This information is needed to meet the illicit discharge and elimination (IDDE) and public and private inspection and maintenance program requirements of the NPDES Permit. The information will also help the utility in the maintenance and operation of the City storm system, future capital improvement program planning and reporting requirements of the Phase II NPDES Permit needed to demonstrate compliance with the permit. This would allow the Surface Water Utility to accurately display the City's storm system in the City GIS, which would also improve access to information for other City employees and the public and development applicants and also improve work efficiency and customer service. In order to accomplish the mapping requirements associated with the permit and develop a functional GIS that has multiple benefits, a Request For Proposal (RFP) was posted and the team of Marshall/BRH was chosen by a panel of City employees from 14 submittals to expand the GIS and also collect field data to accurately map the existing public storm system in the City through the use of a Global Positioning System. The contract has been broken out into two phases. Phase 1 includes the development of the GIS. The tasks included in Phase 1 are shown below in Table 1. The scope of work, timeline and cost estimate for the Surface Water Utility Storm System Inventory Mapping Project is included in the Engineering Consultant Agreement. Table 1 Task 1 Initiate Project and Provide Educational Workshop Task 2 Project Management Task 3 Perform Interviews and Data Gathering Task 4 Develop a Resources Evaluation Document Task 5 Analyze Data and Develop Data Collection Matrix Task 6 SCHEMA Redesign Task 7 Develop Data Development Manual Task 8 Develop Business Plan Task 9 Sample Pilot Data Development Area, Collection, and Evaluation h:\file sys\swp - surface water projects\swp-27 - surface water projects (cip)\27-3472 storm mapping project\1001 corresp-city\090611_ma rsha Ilstormma ppi ng_issuepa per.doc/G D Randy Corman, Council President Members of the Renton City Council Page 3 of 3 June 5, 2009 The City will authorize Phase 2 of the project as a separate contract upon the successful completion of Phase 1 and will consist of the surveying and field data collection. The program will build upon existing work that has been completed and help map storm systems in areas where there are no as -built drawings of the storm systems. This will help the utility determine a more accurate estimate of the quantity of storm systems and facilities that need to be maintained and operated for use in tracking of maintenance programs and permit compliance. A more accurate inventory of the Surface Water Utility assets that have to be maintained and operated will allow a better assessment of the resources needed to maintain the City's storm system infrastructure to ensure compliance with the NPDES Permit and adequate levels of service. The Surface Water Utility has sufficient funding to support implementation of the Surface Water Utility Storm System Inventory Mapping Project in the approved 2009 Surface Water Utility Capital Improvement Program budget. Project funding of $447,000 is appropriated in the Storm System Field Mapping — NPDES Permit account (427.000600.018.5950.0038.63\U 65455 ). CONCLUSION: The Surface Water Utility recommends the City Council authorize the Mayor and City Clerk to sign the Engineering Consultant Agreement with Marshall/BRH, to execute Phase 1 of the Surface Water Utility Storm System Inventory Mapping Project. Attachments cc: Lys Hornsby, Utility Systems Director File h:\file sys\swp - surface water projects\swp-27 - surface water projects (cip)\27-3472 storm mapping project\1001 corresp-city\090611_marsha I (storm mappi ng_issuepaper.doc/GD E 1-2009 ENGINEERING ANNUAL CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into on this , day of , by and between the CITY OF RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and Mashall and Associates, Inc. whose address is 1603 Cooper Point Road NW, Olympia, Washingtion 98502- 8325, at which work will be available for inspection, hereinafter called the "CONSULTANT." PROJECT NAME: Surface Water Utility Storm System Inventory Mapping Project WHEREAS, the City has not sufficient qualified engineering employees to provide the engineering within a reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional consulting firm to do the necessary engineering work for the project, and WHEREAS, the Consultant has represented and by entering into this Agreement now represents, that it is in full compliance with the statutes of the State of Washington for registration of professional engineers, has a current valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on staff or readily available to Consultant to staff this Agreement. WHEREAS, the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below, the parties hereto agree as follows: I SCOPE OF WORK The Consultant shall furnish, and hereby warrants that it has, the necessary equipment, materials, and professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein. The Consultant shall perform all work described in this Agreement in accordance with the latest edition and amendments to local and state regulations, guidelines and policies. The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor changes, amendments or revisions in the detail of the work as may be required by the City. This item does not constitute an "Extra Work" item as related in Section VIII of the Agreement. The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held responsible for the accuracy of the work, even though the work has been accepted by the City. II DESIGN CRITERIA The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations, guidelines, and specifications, including, but not limited to the following: H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3472 Storm Mapping Project\1103 Marshall Contract\090611 Marshall 2009 Engineering Annual Consultant Agreement (3).doc\ cor Piazza/Data—Center/Forms/City/Contracts E 1-2009 1. Washington State Department of Transportation/American Public Works Association (WSDOT/APWA), "Standard Specifications for Road, Bridge, and Municipal Construction," as amended by Renton Standard Specification. WSDOT/APWA, "Standard Plans for Road, Bridge and Municipal Construction." Washington State Department of Transportation, "Highway Design Manual." 4. American Association of State Highway and Transportation Officials, "Standard Specifications for Highway Bridges." 5. Washington State Department of Transportation, "Bridge Design Manual, Volumes 1 and 2." 6. Washington State Department of Transportation, "Manual of Highways Hydraulics," except hydrologic analysis as described in item 14. 7. Washington State Department of Transportation, "Materials Laboratory Outline." Transportation Research Board, "Highway Capacity Manual." 9. U.S. Department of Transportation, Federal Highway Administration, "Manual on Uniform Traffic Control Devices for Streets and Highways." 10. Washington State Department of Transportation, "Construction Manual." 11. Washington State Department of Transportation, "Local Agency Guidelines." 12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all cases where they fit design conditions. Renton Design Standards, and Renton Specifications shall be used as they pertain. 13. Metro Transit, design criteria. 14. King County Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3, 4, and 5. 15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of Highways and Streets." III ITEMS TO BE FURNISHED TO THE CONSULTANT BY THE CITY The City will furnish the Consultant copies of documents which are available to the City that will facilitate the preparation of the plans, studies, specifications, and estimates within the limits of the assigned work. All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with other available sources to obtain data or records available to those agencies. The Consultant shall be responsible for this and any other data collection to the extent provided for in the Scope of Work. City will provide to Consultant all data in City's possession relating to Consultants services on the project. Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the City. Should field studies be needed, the H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3472 Storm Mapping Project\1103 Marshall Contract\090611_Marshall 2009 Engineering Annual Consultant Agreement (3).doc\ cor Piazza/Data-Center/Forms/City/Contracts E 1-2009 Consultant will perform such work to the extent provided for in the Scope of Work. The City will not be obligated to perform any such field studies. IV OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the Consultant to the City upon completion of the various phases of the work. All such material, including working documents, notes, maps, drawings, photo, photographic negatives, etc. used in the project, shall become and remain the property of the City and may be used by it without restriction. Any use of such documents by the City not directly related to the project pursuant to which the documents were prepared by the Consultant shall be without any liability whatsoever to the Consultant. All written documents and products shall be printed on recycled paper when practicable. Use of the chasing -arrow symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be printed on both sides of the recycled paper, as feasible. V TIME OF BEGINNING AND COMPLETION The work detailed in the Scope of Work will be performed according to Exhibit B, Time Schedule of Completion, attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are to be completed and all products shall be delivered by the Consultant unless there are delays due to factors that are beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement until authorized in writing by the City. If, after receiving Notice to Proceed, the Consultant is delayed in the performance of its services by factors that are beyond its control, the Consultant shall notify the City of the delay and shall prepare a revised estimate of the time and cost needed to complete the Project and submit the revision to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically described as otherwise herein. Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the work may be considered a cause for renegotiation or termination of this Agreement by the other party. H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3472 Storm Mapping Project\1103 Marshall Contract\090611 Marshall 2009 Engineering Annual Consultant Agreement (3).doc\ cor Piazza/Data Center/Forms/City/Contracts E 1-2009 VI PAYMENT The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter as specified in Exhibit C, Cost Estimate. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. All billings for compensation for work performed under this Agreement will list actual time (days and/or hours) and dates during which the work was performed and the compensation shall be figured using the rates in Exhibit C. Payment for this work shall not exceed $132,646 without a written amendment to this contract, agreed to and signed by both parties. Cost Plus Net Fee Payment for work accomplished shall be on the basis of the Consultant's actual cost plus a net fee. The actual cost includes direct salary cost, overhead, and direct non -salary cost. The direct salary cost is the salary expense for professional and technical personnel and principals for the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The direct salary costs are set forth in the attached Exhibit C and by this reference made a part of this Agreement. 2. The overhead costs as identified on Exhibit C are determined as 153 percent of the direct salary cost and by this reference made a part of this Agreement. The overhead cost rate is an estimate based on currently available accounting information and shall be used for all progress payments over the period of the contract. The direct non -salary costs are those costs directly incurred in fulfilling the terms of this Agreement, including, but not limited to travel, reproduction, telephone, supplies, and fees of outside consultants. The direct non -salary costs are specified in Exhibit C, Cost Estimate. Billings for any direct non -salary costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants and services shall be on the basis of 1.1 times the invoiced amount. 4. The net fee, which represents the Consultants profit shall be 10 percent of direct salary plus overhead costs. This fee is based on the Scope of Work and the estimated labor hours therein. In the event a supplemental agreement is entered into for additional work by the Consultant, the supplemental agreement will include provision for the added costs and an appropriate additional fee. The net fee will be prorated and paid monthly in proportion to the percentage of the project completed as estimated in the Consultant's monthly progress reports and approved by the City. Any portion of the net fee not previously paid in the monthly payments shall be included in the final payment, subject to the provisions of Section XI entitled TERMINATION OF AGREEMENT. 5. Progress payments may be claimed monthly for direct costs actually incurred to date as supported by detailed statements, for overhead costs and for a proportionate amount of the net fee payable to the Consultant based on the estimated percentage of the completion of the services to date. Final payment of any balance due the Consultant of the gross amount earned will be made promptly upon its verification by the City after completion and acceptance by the City of the work under this Agreement. Acceptance, by the Consultant of final payment shall constitute full and final satisfaction of all amounts due or claimed to be due. Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra work is authorized. (Section VIII "EXTRA WORK"). H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3472 Storm Mapping Project\1103 Marshall Contract\090611_Marshall 2009 Engineering Annual Consultant Agreement (3).doc\ cor Piazza/Data Center/Forms/City/Contracts E 1-2009 A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. To provide a means of verifying the invoiced salary costs for consultant employees, the City may conduct employee interviews. Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related to this Agreement, which the Consultant may have against the City unless such claims are specifically reserved in writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with respect to such claims. The Consultant and its subconsultants shall keep available for inspection, by the City, for a period of three years after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The three-year retention period starts when the Consultant receives final payment. VII CHANGES IN WORK The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary to correct errors appearing therein, when required to do so by the City, without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. This work shall be considered as Extra Work and will be paid for as provided in Section VIII. VIII EXTRA WORK The City may desire to have the Consultant perform work or render services in connection with the Project in addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any claim by the Consultant for compensation as Extra Work. IX EMPLOYMENT The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3472 Storm Mapping Project\1103 Marshall Contract\090611 Marshall 2009 Engineering Annual Consultant Agreement (3).doc\ cor Piazza/Data_Center/Forms/C ity/Contracts E 1-2009 Any and all employees of the Consultant, while engaged in the performance of any work or services required by the Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Consultant. The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been at any time during the period of this contract, in the employ of the City except regularly retired employees, without written consent of the City. If during the time period of this Agreement, the Consultant finds it necessary to increase its professional, technical, or clerical staff as a result of this work, the Consultant will actively solicit minorities through their advertisement and interview process. X NONDISCRIMINATION The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color, national origin, marital status, sexual orientation, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading; demotion or transfer; recruitment or any recruitment advertising; layoff or termination's; rates of pay or other forms of compensation; selection for training; rendition of services. The Consultant understands and agrees that if it violates this Non -Discrimination provision, this Agreement may be terminated by the City and further that the Consultant shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. XI TERMINATION OF AGREEMENT A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with subparagraphs C and D below. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the Consultant, with the City's concurrence, desire to terminate this Agreement, payment shall be made as set forth in Subsection C of this section. H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3472 Storm Mapping Project\1103 Marshall Contract\090611_Marshall 2009 Engineering Annual Consultant Agreement (3).doc\ cor Piazza/Data—Center/Forms/City/Contracts E I -2009 C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant, a final payment shall be made to the Consultant for actual cost for the work complete at the time of termination of the Agreement, plus the following described portion of the net fee. The portion of the net fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work complete is to the total work required by the Agreement. In addition, the Consultant shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for any work completed after ten (10) days following receipt by the Consultant of the Notice to Terminate. If the accumulated payment made to the Consultant prior to Notice of Termination exceeds the total amount that would be due as set forth herein above, then no final payment shall be due and the Consultant shall immediately reimburse the City for any excess paid. D. In the event the services of the Consultant are terminated by the City for fault on the part of the Consultant, the above stated formula for payment shall not apply. In such an event the amount to be paid shall be determined by the City with consideration given to the actual costs incurred by the Consultant in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable to the City at the time of termination, the cost to the City of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the City of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in subsection C above had been applied. E. In the event this Agreement is terminated prior to completion of the work, the original copies of all Engineering plans, reports and documents prepared by the Consultant prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this project, shall be without liability or legal exposure to the Consultant. F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Consultant. XII DISPUTES Any dispute concerning questions of facts in connection with work not disposed of by agreement between the Consultant and the City shall be referred for determination to the Director of Planning/ Building/Public Works or his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County. XIII LEGAL RELATIONS The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws of Washington. H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3472 Storm Mapping Project\1103 Marshall Contract\090611_Marshall 2009 Engineering Annual Consultant Agreement (3).doc\ cor Piazza/Data—Center/Forms/City/Contracts E 1-2009 The Consultant agrees to indemnify, defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part from the Consultant's errors, omissions, or negligent acts under this Agreement provided that nothing herein shall require the Consultant to indemnify the City against and hold harmless the City from claims, demands or suits based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Consultant's agents or employees and (b) the City, its agents, officers and employees, this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or employees except as limited below. The Consultant shall secure general liability, property damage, auto liability, and professional liability coverage in the amount of $1.0 million, with a General Aggregate in the amount of $2.0 million, unless waived or reduced by the City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord Certification Form prior to the execution of the contract. The City of Renton will be named as Additional Insured(s) on (CONTRACTOR'S) policy, with that coverage being primary and non-contributory with any other policy(ies) available to the City. A copy of the endorsement shall be provided to the City. The limits of said insurance shall not, however, limit the liability of Consultant hereunder. All coverages provided by the Consultant shall be in a form, and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M. Best rating of A XII. The Consultant shall keep all required coverages in full force and effect during the life of this project, and a minimum of forty five days' written notice shall be given to the City prior to the cancellation of any policy. The Consultant shall also submit copies of the declarations pages of relevant insurance policies to the City within 30 days of contract acceptance if requested. The Certification and Declaration page(s) shall be in a form as approved by the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and no changes in insurance coverage has occurred, only the Certification Form will be required. The Consultant shall verify, when submitting first payment invoice and annually thereafter, possession of a current City of Renton business license while conducting work for the City. The Consultant shall require, and provide verification upon request, that all subconsultants participating in a City project possess a current City of Renton business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to conducting work in City right-of-way. The Consultant's relation to the City shall be at all times as an independent contractor. It is further specifically and expressly understood that the indemnification provided herein constitute the Consultant's waiver of immunity under the Industrial Insurance Act, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this agreement. XIV SUBLETTING OR ASSIGNING OF CONTRACTS The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of the City. H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3472 Storm Mapping Project\1103 Marshall Contract\090611_Marshall 2009 Engineering Annual Consultant Agreement (3).doc\ cor Pi azza/Data_Center/Forms/C ity/Co ntracts E 1-2009 XV ENDORSEMENT OF PLANS The Consultant shall place their certification on all plans, specifications, estimates or any other engineering data furnished by them in accordance with RCW 18.43.070. XVI COMPLETE AGREEMENT This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. Any supplements to this Agreement will be in writing and executed and will become part of this Agreement. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XVII EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The Consultant does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials submitted by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CONSULTANT Signature Date Elizabeth J Marshall President / CEO CITY OF RENTON Denis Law, Mayor Date ATTEST: Bonnie I. Walton, City Clerk H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3472 Storm Mapping Project\1103 Marshall Contract\090611_Marshall 2009 Engineering Annual Consultant Agreement (3).doc\ cor Piazza/Data-Center/Forms/City/Contracts E 1-2009 RESOLUTION NO. 3229 CITY OF RENTON SUMMARY OF FAIR PRACTICES POLICY ADOPTED BY RESOLUTION NO. 3229 It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to ensure equal employment opportunity to all persons without regard to race, color, national origin, ethnic background, gender, marital status, religion, age or disability, when the City of Renton can reasonably accommodate the disability, of employees and applicants for employment and fair, non-discriminatory treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelines: (1) EMPLOYMENT PRACTICES - The City of Renton will ensure all employment related activities included recruitment, selection, promotion, demotion, training, retention and separation are conducted in a manner which is based on job -related criteria which does not discriminate against women, minorities and other protected classes. Human resources decisions will be in accordance with individual performance, staffing requirements, governing civil service rules, and labor contract agreements. (2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of Renton will cooperate fully with all organizations and commissions organized to promote fair practices and equal opportunity in employment. (3) AFFIRMATIVE ACTION PLAN - The City of Renton Affirmative Action Plan and Equal Employment Program will be maintained and administered to facilitate equitable representation with the City work force and to assure equal employment opportunity to all. It shall be the responsibility of elected officials, the Mayor, the Affirmative Action Officer, department administrators, managers, supervisors, Contract Compliance Officers and all employees to carry out the policies, guidelines and corrective measures set forth in the Affirmative Action Plan and Equal Employment Program. (4) CONTRACTORS' OBLIGATIONS - Contractors, sub -contractors, consultants and suppliers conducting business with the City of Renton shall affirm and subscribe to the Fair Practices and Non-discrimination policies set forth by the law and in the City's Affirmative Action Plan and Equal Employment Program. Copies of this policy shall be distributed to all City employees, shall appear in all operational documentation of the City, including bid calls, and shall be prominently displayed in appropriate city facilities. CONCURRED IN by the City Council of the City of RENTON, Washington, this 7thday of October, 1996. CITY OF RENTON: Mayor Attest: City Cler RENTON CITY COUNCIL: Council President H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3472 Storm Mapping Project\1103 Marshall Contract\090611_Marshall 2009 Engineering Annual Consultant Agreement (3).doc\ cor 13 Piazza/Data-Center/Forms/City/Contracts E 1-2009 TS' c. e. AFFIDAVIT OF COMPLIANCE Marshall and Associates, Inc. hereby confirms and declares that ( Name of contractor/subcontractor/consultant/supplier) I. It is Marshall and Associate, Inc.'s policy to offer equal ( Name of contractor/subcontractor/consultant/supplier) opportunity to all qualified employees and applicants for employment without regard to the race, creed, color, sex, national origin, age, disability or veteran status. II. Marshall and Associates, Inc. complies with all applicable federal, ( Name of contractor/subcontractor/consultant/supplier) state and local laws governing non-discrimination in employment. III. When applicable, Marshall and Associates, Inc. will seek out and ( Name of contractor/subcontractor/consultant/supplier) negotiate with minority and women contractors for the award of subcontracts. Elizabeth J. Marshall, CEO/President Print Agent/Representative's Name and Title amltzd Agent/Representat e s SigKq6le Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or supplier. Include or attach this document(s) with the contract. H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3472 Storm Mapping Project\1103 Marshall Contract\090611 Marshall 2009 Engineering Annual Consultant Agreement (3).doc\ cor 14 Piazza/Data Center/Forms/City/Contracts TABLE OF CONTENTS I. INTRODUCTION............................................................................................................................ 3 Ii. PROJECT TASKS...................................................................................................................... PHASE 1 - STORMWATER INVENTORY EVALUATION AND PLANNING..................................................................... 3 Task 1 Conduct Project Initiation and Planning........................................................................................... 3 Task 2 Provide Project Management.......................................................................................................... 4 Task 3 Conduct Interviews and Gather Data............................................................................................... 5 Task 4 Develop Resources Evaluation Document...................................................................................... 6 Task 5 Analyze Data and Develop Data Collection Matrix........................................................................... 6 Task 6 Conduct SCHEMA Redesign........................................................................................................... 7 Task 7 Develop Data Development Manual.............................................................................................. 10 Task8 Develop Business Plan................................................................................................................. 11 Task 9 Conduct Pilot Project..................................................................................................................... 12 PHASE 2 - STORMWATER INVENTORY COLLECTION.......................................................................................... 14 Surveying, Field Data Collection, and Acceptance of Collected Data ........................................................ 14 Deliver Stormwater Asset Inventory Geodatabase and Conduct Training ................................................. 15 �` r y +mr s -\ `c s ,f 1. INtTFtODU�CTION ��a . � Marshall and Associates, Inc. (Marshall), in conjunction with Bush, Roed, and Hitchings, Inc. (BRH), is pleased to provide our Scope of Work to the City of Renton (City) for Surface Water Utility Storm System Inventory Mapping Services. Marshall understands that the City is seeking a consultant to obtain an accurate and complete inventory of City -owned stormwater facilities and assist with the development of a geographic -based database and map of their public storm system asset inventory. Marshall further understands that the mapped data must meet the City's established accuracy standard and be fully compatible with the City's existing ESRI ArcSDE enterprise GIS and Infor EAM Maintenance Management System. The Marshall/BRH team will provide data collection, interpretation, input, design, and integration into the City's ESRI ArcGIS. We will also provide software/hardware integration, training, and installation assistance. In the Scope of Work document, you will find: • PROJECT INITIATION captured in Task 1 Project Initiation and Task 3 Perform Interviews and Gather Information. • WHAT captured in Tasks 4 and 6 Resources Evaluation Document, Data Priority and Accuracy Matrix, and Schema Redesign. • WHERE captured in Task 5 in the Data Collection Matrix • HOW captured in Task 7, 8, and 9 in the Data Development Manual, the Business Plan and Data Collection Tiers. • WHEN captured in high-level time in Task 2. We have also included a MS Project file (version 98) containing the detailed schedule. • EXECUTE captured in Task 10 with delivery and training in Task 11. Phase 1 - Stormwater Inventory Evaluation and Planning Task 1 Conduct Project Initiation and Planning Marshall and Associates, Inc. 3 City of Renton June ll, 2009 Renton/Scope.doc/Exhibit A After contract approval, Marshall will schedule a project initiation meeting with the City. Project initiation will include preparation and arrangements for the on -site meeting. 1.1 Prepare for Project The Marshall Project Manager will work with the City's Project Manager in preparation for the project initiation meeting and the education workshop. They will identify key participants, prepare the meeting agenda, identify and prepare the accompanying materials and handouts, and define overall objectives. 1.2 Conduct Project Initiation Meeting Marshall will hold a project initiation meeting with the City to refine the project schedule and communications. At this meeting, we will determine the communication structure between Marshall and the City, including points of contact, both parties' responsibilities, and the change request process. At the project initiation meeting, we will: • Review key participant roles • Finalize communications plan • Establish change request process • Review project scope • Identify overall project guidelines, risks, and priorities • Review expected deliveries • Review project budget • Review overall project schedule 1.3 Conduct Educational Workshop Session Directly following the project initiation meeting, Marshall will conduct a half -day educational workshop session to educate the City on the inventory mapping process and the multiple tiers of data collection methodologies and equipment, including GeoResults Mobile. Marshall will discuss future integration and ongoing maintenance with the City's asset management system, Infor EAM. Timeline (See detailed schedule in Exhibit B) Task 2 Provide Project Management 2.1 Weekly Check -In The Marshall/BRH Project Manger will check -in with the City's Project Manager the first business day of the week, as needed. Marshall and Associates, Inc. 4 City of Renton June 11, 2009 Renton/Scope.doc/E.xhibitA 2.2 Monthly Status Report The Marshall/BRH team will provide a monthly status report including an invoice detailing the hours worked by tasks and position type, status of all deliverables against hours worked against the deliverable, and an updated MS Project Schedule. 2.3 Monthly On -Site Meeting as Needed The Marshall/BRH team will visit the City monthly, as needed, to discuss issues, exchange information and review the project status. If a coordination meeting is needed, the Marshall /BRH team will make every effort to conduct it in conjunction with other planned project meetings. Task 3 Conduct Interviews and Gather Data 3.1 Conduct On -Site Interviews Marshall will conduct a single day of on -site interviews with the City's Project Manager, and key Surface Water Utility, GIS, and IT staff regarding the City's existing data, equipment, software and personnel. Prior to the interviews, The City will deliver any existing documents outlining current resources at the City, such as GIS Plan, system diagrams, software licenses, organization charts/users, databases, and associated maintenance programs to Marshall. 3.2 Inventory Existing Resources Marshall will conduct a comprehensive resource inventory using questionnaires and templates for gathering information including the following: • Data Inventory: Water, Sewer, and Storm related data and data resources. As part of the data inventory, Marshall will create a data matrix including data prioritization, and data sources. Marshall will gather information regarding issues with data collection and verification of collected data, and will review existing data. • Equipment, Software and Network Inventory: Marshall will gather information on existing hardware, software, and network resources to help with the data inventory. Marshall will examine, evaluate, and inspect the usefulness of the City's existing GPS software, equipment, and other field locating equipment. Marshall will test this equipment to determine its usefulness in assisting our team and potential for overall savings to the City's project budget. • Application Inventory: Marshall will identify application needs within the City utility and inventory existing applications. • Staff Inventory: Marshall will gather information about who uses and manages GIS at the City, specifically water, sewer, storm, and streets data. Marshall and Associates, Inc. 5 City of Renton June 11, 2009 Renton/Scope.doc/ExhibitA Task 4 Develop Resources Evaluation Document Marshall will use the findings in the interviews, questionnaires, and information extracted from all supporting documentation to create the Resources Evaluation document. 4.1 Develop Draft Resources Evaluation Document Marshall will produce a draft Resources Evaluation document based on the findings and information gathered under Task 3 above. Marshall will also provide a data priority and accuracy matrix that specifies data type and acceptable collection method. 4.2 Present and Review Draft Resources Evaluation Document Marshall will meet with the City to review the draft Resources Evaluation document to ensure these findings are correct. Marshall will document any changes, modifications, and/or additions at this meeting. 4.3 Finalize Resources Evaluation Document Based on the review, Marshall will revise and deliver the final Resources Evaluation document to the City. The City will provide Marshall with written approval within ten business days of delivery. Task 5 Analyze Data and Develop Data Collection Matrix 5.1 Identify and Categorize Types of Issues Marshall will use the existing data to identify inconsistencies, inaccuracies, and gaps, such as missing attributes, missing features, and inaccurate horizontal/vertical values. Marshall will categorize issues to better organize and define the state of the data. Marshall will verify City records obtained during our research of storm water systems against BRH field work. The Marshall/BRH team will note any inaccuracies, or inconsistencies found and correct the GIS fields. BRH will perform all field work using current City of Renton Horizontal and Vertical datums. If BRH finds problems in record information relative to the newly observed held work, they will notify the city. Marshall and Associates, Inc. 6 City of Renton June 11, 2009 Renton/Scope.doc/Fxhibit A 5.2 Develop Methods for Quantifying Issues Based on the analysis in Task 5.1, the Marshall/BRH team will develop methods for quantifying and qualifying issues within the existing data. The methods will incorporate extracting information from existing data and performing field verification. Methods may include visually inspecting aerial photography, spatial analysis, reviewing as -built information and verifying locations in the field. Record information verified against field measurements will have spatially relative values that should correspond. If field measurements reveal inaccuracies in record information compared to those newly obtained in the field, then it would be safe to assume that the records for this particular area are not accurate and more field data needs to be collected to resolve these issues. These kinds of errors can happen randomly and do not follow any sort of systematic sequence. Isolating these errors can be very difficult. Getting a feel for what areas seem good or bad will be the key. Random checks throughout record information, will hopefully isolate these kinds of issues. The goal is to create methods that will allow us to eventually refine scope, methods, and budget for Phase II. 5.3 Apply Methods to Identify Issues in the Data Using the developed methodologies, Marshall and BRH will analyze the data to quantify and qualify data issues throughout the City. Marshall and BRH will apply a map grid to the City to help locate and report issues. 5.4 Develop Data Collection Matrix Marshall and BRH will develop a matrix detailing the type of data issue, method of issue determination, feature/unique ID and location. The matrix will enable Marshall and BRH to determine the features or areas of the City with data issues and locate this information on the map grid. Marshall and BRH will use the matrix in the Pilot Data Collection and Phase II. Marshall and BRH will review the matrix with City and provide the finalized version as an Excel spreadsheet or similar acceptable format. Task 6 Conduct SCHEMA Redesign The Marshall/BRH team will use the City's meta -table SCHEMA as a basis for defining any potential future changes to support this project and/or future City operations. Given the business processes to be supported, the requirements, and the feature attribute specifications, Marshall will review the current SCHEMA and recommend changes. The City's geo-referenced storm inventory system can likely be used as more than a backdrop while gathering data in the field. Typically, it can be selected, viewed, and locations and attributes can be updated. Given this level of interoperability, we will present proposed changes that will allow the City to use field data collection software such as GeoResults Mobile to add and update features along with providing a place to integrate, survey notes, photos, and prepare the data to be back office ready, by incorporating required fields in an external business system like Infor EAM, NPDES, CIP complaint investigation, utility billing, and customer service. BRH will perform all field work using current City of Renton Horizontal and Vertical datums. If the Marshall and Associates, Inc. 7 City of Renton June 11, 2009 Renton/Scope.doc/E.xhibitA City updates to a newer datum at a later time, they will be able to easily apply these differences to their GIS systems as they will know the constants that apply. 6.1 Define Geodatabase Requirements and Conceptual Design The Marshall/BRH team will review existing business processes and data at the City along with use cases and procedures. We will also identify high-level entities in the geodatabase. 6.1.1 Develop Draft Requirements and Conceptual Design A good geodatabase design must support the applications of the users who will maintain and analyze the data. Marshall will work with the City to further define detailed requirements. Marshall will work with the City to prepare a draft conceptual data design in standard E-R diagram (Visio) format at the feature data set and feature class level. We will supplement this design with the industry standard ESRI Water, Sanitary Sewer, and Storm Sewer data models and other facility management data models we have developed to facilitate integration with external business systems, like Infor EAM, CIP complaint investigation, utility billing, and customer service. Marshall will review the draft requirements and conceptual model with the City on -site. An interactive process will help the City understand the requirements and design process and help Marshall understand the City's business processes. 6.2 Develop Logical Geodatabase Design 6.2.1 Conduct On -Site Meeting and Gather Further Requirements Upon acceptance of the conceptual geodatabase design, Marshall will hold a day of on -site meetings with the City to capture additional details at the attribute level. Marshall assumes the City will make appropriate staff available to provide input and feedback on the logical design. 6.2.2 Develop Draft Logical Design Marshall will meet with appropriate City staff to interactively develop a logical design describing each of the entities. We will work together to define each entity including the feature data set, feature class name, relevant attributes (e.g., field name, alias, data types, precision, length, default value, null and domain), geometry, network, cardinalities, and attributes of relationships and business/ topological rules. In addition, Marshall will create a geodatabase design document to serve as a data dictionary and support the data migration task, if applicable. 6.2.3 Finalize and Approve Logical Design Based on the draft logical design review meeting, Marshall will revise and deliver the final logical design to the City. The City will provide written approval of the logical design within five business days of delivery. 6.3 Develop Physical Geodatabase Design Marshall will build the geodatabase schema. 6.3.1 Develop Draft Physical Design Marshall will build the physical design (geodatabase schema and/or XML) based on the logical design accepted by the City. The geodatabase will contain definitions of the feature datasets, feature classes, subtypes, relationship classes, domains, networks and connectivity rules, where applicable. Marshall shall develop a database for the City of Renton's Surface Water Utility assets and program needs (NPDES, CIP complaint investigation, utility billing, and customer service). Marshall and Associates, Inc. 8 City of Renton June 11, 2009 Renton/Scope.doc/ExhibitA 6.3.2 Conduct Geodatabase Review Marshall will assist the City with loading the geodatabase schema onto their ArcSDE database. 6.3.3 Finalize and Approve Physical Design After the draft geodatabase review meeting, Marshall will revise and deliver the final physical design to the City. This will be an iterative design process to refine the connectivity rules, attributes, domains, and other details. Marshall assumes the City will provide staff to integrate the new physical design, and manage its implementation at an operational level. 6.4 Create Data Migration Plan Marshall will complete a final review of the existing data and application requirements before determining a migration plan. Marshall, in collaboration with City staff, will review the City's existing data, and develop a plan to migrate the existing data into the geodatabase design, as needed. Marshall's scope for this task will include the stormwater utility data edited and/or acquired as part of the inventory project. Marshall considers data that are not directly related to the stormwater utility inventory project to be outside the scope of the geodatabase design/migration tasks. Specific steps are described below. 6.4.1 Create Detailed Data Migration Matrix Marshall will develop a data source/target matrix to identify source and target data, and flag issues. 6.4.2 Produce Draft Migration Plan Under this subtask, Marshall will: • Specify data migration procedures. • Develop detailed quality assurance/quality control (QA/QC) process to help ensure that no information is lost or corrupted during the migration. The scope of this task is limited to the QA/QC process for stormwater utility data edits/acquisition made by the Marshall/BRH team. 6.4.3 Review and Approve Data Migration Plan Marshall will collaborate with the City to incorporate their comments and recommendations into the final Data Migration Plan. 6.5 Populate Test Database Marshall will conduct a pilot geodatabase data collection/migration to identify and resolve issues before loading the production geodatabase. Marshall will complete data migration in two phases, a pilot phase using a test database and representative test data, and a final migration into the production database. 6.5.1 Import the Enterprise Geodatabase Schema Under this subtask, Marshall will: • Create a database instance with the appropriate table spaces and users. • Configure ArcGIS Server Enterprise. • Import the enterprise geodatabase schema. 6.5.2 Load the Test Data into the Geodatabase Marshall will load the test data into the test geodatabase. Once the data is loaded, Marshall will perform quality control and assurance procedures for data migration. Marshall and Associates, Inc. 9 City of Renton June 11, 2009 Renton/Scope.doc/ExhibitA 6.5.3 Review and Make Adiustments Marshall will review the test result with the City and make necessary changes/adjustments to the migration/collection plan, and geodatabase. 6.6 Populate Production Geodatabase Once the pilot data migration is successful, Marshall and the City will begin final data migration into the production database. 6.6.1 Import the Enterprise Geodatabase Schema Under this subtask, Marshall will: • Create a database instance with the appropriate table spaces and users. • Set up ArcGIS Server Enterprise. • Import the finalized enterprise geodatabase schema. 6.6.2 Load the Data into the Enterprise Geodatabase Marshall will load the data into the enterprise geodatabase. Once the data is loaded, Marshall will perform quality control and assurance procedures for data migration. 6.6.3 Marshall QA and Review Once the loading is complete, Marshall will perform initial quality assurance and review and generate reports, e.g., feature counts. 6.6.4 City QA and Review The City will review the geodatabase and QA reports generated by Marshall. Task 7 Develop Data Development Manual Building upon the new schema, resources evaluation document (Task 4), data priority and accuracy matrix (Task 4), data issues matrix (Task 5) and data collection tiers (Task 9), Marshall will develop processes and procedures for data development to guide data collection not only for this project, but for staff or contractors collecting data in a similar manner in the future. Again, the data development model will depend on the major business processes identified at the beginning of the project. For each major business process, Marshall will identify the data development procedures. Typically, this involves: 1. Export/View of existing GIS and business system data by a supervisor 2. Creation of GIS and/or business system data work 3. Delivery of data to the field user with a simple GUI 4. Update/Create GIS/business system data in the field 5. Submit changes from the field Marshall and Associates, Inc. 10 City of Renton June 11, 2009 Renton/Scope.doc/ExhibitA 6. QA/QC proposed changes, repair as needed 7. Commit changes to GIS/business system 7.1 Develop Draft Data Development Manual Marshall will produce a draft Data Development Manual based on the findings and information gathered under Task 3 above. 7.2 Present and Review Draft Data Development Manual Marshall will review the draft Data Development Manual with the City to ensure these findings are correct. We will document any changes, modifications and/or additions in this meeting. 7.3 Finalize Data Development Manual Based on the review, Marshall will revise and deliver the final Data Development Manual to the City. The City will provide Marshall with written approval within ten business days of delivery. Task 8 Develop Business Plan The Marshall/BRH team will construct a business plan to guide the stormwater inventory process, QA/QC management in the field and the office, and to manage change. This plan will also identify roles and responsibilities for the various activities within the project. Given the target schema and data development manual, we will develop a process the City can use to verify data accuracies, and define acceptance criteria. The business plan will be the handbook that we agree to use to manage the project, and specifically the stormwater utility inventory process. We anticipate that the data inventory process will likely resemble the process identified in Figure 2. below. In addition, Marshall's overall software architecture, e.g., GeoResults Mobile, allows business rules to be applied both in the field and in the back office, which will help the City control data accuracy and precision. For example, the City can use these tools to review modified geodatabases, prior to committing to the corporate geodatabase. Marshall and Associates, Inc. 11 City of Renton June 11, 2009 Renton/Scope.doc/ExhibitA Figure 2. Example Data Inventory Process Infor/GIS sync using EAM ArcGIS Tools � � ' GeoResuits u , General dl$ edits �� ' ^ ;,�1AobileEditS. 8.1 Develop Draft Business Plan Marshall will produce a draft Business Plan based on the findings and information gathered from the previous tasks. 8.2 Present and Review Draft Business Plan Marshall will review the draft Business Plan with the City to ensure these findings are correct. Marshall will document any changes, modifications, and/or additions in this meeting. 8.3 Finalize Business Plan Based on the review, Marshall will revise and deliver the final Business Plan to the City. The City will provide Marshall with written approval within ten business days of delivery. Task 9 Conduct Pilot Project Marshall and Associates, Inc. 12 City of Renton June 11, 2009 RentonlScope.doc/ExhibitA 9.1 Select Sample Area Prior to the full pilot project, Marshall, BRH, and the City will select a mutually agreed upon sample area(s) or specified data sets to test the data collection process for varying tiers and stormwater features. These samples will require one day of field data collection. We will select the sample area(s) or specified data sets based on previous data analyses and get City approval prior to data collection. The sample area(s) or specified data sets will include enough data inconsistencies, e.g., missing spatial/attribute data, inaccuracies, etc., to provide adequate data for analysis prior to the pilot project. The goal of this task is to better quantify and qualify data issues. 9.2 Conduct Sample Area Data Collection The Marshall/ BRH team will collect data for the sample area. We will use all three tiers of data collection methods (Figure 3.) for the sample area. Data collection for the project will likely be defined in three tiers. The first tier is based on the existing information, e.g., GIS data, imagery, hardcopy maps, as -built drawings etc., that can be used to create or update the GIS data. The second tier is comprised of two collection subcategories; the first is GeoResults Mobile with a mapping grade GPS unit such as the Trimble Pro or Geo series and the second is GeoResults Mobile with a survey grade GPS such as a Leica 1200. The third tier encompasses land surveying techniques including survey grade GPS units with data collectors and traditional methods with total stations. 9.3 Analyze and Review Collected Sample Data Figure 3. Data Collection Tiers Tier 3 land Surveying Techniques GeoResults Mobilewith Survey Grade GPS Tier 2 GeoResults Mobile with Mapping Grade GPS Exlsting Data Tier 1 Marshall and BRH will review the data and perform the necessary QA/QC procedures. Based on data analysis, Marshall and BRH will take the necessary steps to modify the affected procedures, methods, and collection timelines. 9.4 Select Pilot Project Area Marshall and the City have agreed that the pilot area may be completed for representative samples in the area of mapbook page D6 which includes a mixture of data types: good data, new developments, old areas, outfalls, quiet streets, and a major street. Based on the sample data collection and other guidelines, Marshall and the City may mutually agree to change or adjust the pilot project for field data collection. The goal of the pilot area task is to identify an area or areas, that when collected, will provide the best information to support a solid estimate for the citywide data inventory to be completed in Phase 2. 9.5 Provide Demonstration Marshall will provide demonstrations (office and field) to City project staff to provide background on data collection/maintenance procedures and use of GeoResults Mobile. We will also identify other key data maintenance procedures and tools the City might consider for enterprise Infor EAM and ESRI GIS integration. Marshall shall provide the City with a recommendation regarding equipment and licenses needed for data collection associated with data maintenance. Marshall and Associates, Inc. 13 City of Renton June 11, 2009 Renton/Scope.doc/FxhihitA 9.6 Conduct Training for City Staff Marshall will conduct training for City and provide recommendations to the City on how to integrate on- going fieldwork during and after this project. We will train the City's staff on field collection methods such as GeoResults Mobile. The goal is to ensure future data collected by the City will have known quality and accuracy. 9.7 Conduct Pilot Project Area Data Collection The Marshall/BRH team will conduct five days of field data collection for the pilot project area. Data collection methods will include all three tiers to continue evaluating the techniques. City employees will accompany field crew during this time. 9.8 Analyze and Review Collected Sample Data Marshall and BRH will review the data and perform the necessary QA/QC procedures. Based on data analysis, Marshall and BRH will take the necessary steps to modify the affected procedures, methods, and collection timelines for Phase II. Marshall and BRH will review the sample and pilot project data with the City to ensure that it meets expectations and standards. Marshall shall demonstrate that the data collection methods, procedures and applications are fully functional. 9.9 Load Sample and Pilot Project Data Marshall and BRH will load the approved sample and pilot datasets into the City's ArcSDE geodatabase in the appropriate feature classes. We will incorporate the data into the production ArcSDE geodatabase for use by the City. 9.10 Deliver Final Product Transmittal Marshall will deliver a final product transmittal including all remaining project deliverables, (electronic, paper survey data, etc.) Phase 2 - Stormwater Inventory Collection Surveying, Field Data Collection, and Acceptance of Collected Data The City will authorize the Phase 2 Storm water inventory collection scope of work, budget and schedule through a separate contract subject to the successful completion of Phase 1. If the Phase 2 contract is authorized, the Marshall/BRH team will use appropriate data collection technologies to provide an accurate inventory of stormwater facilities and structures within the City, as well as confirming the data to set City monument data, as defined in the prior approved designs, schema and plans. The data delivery will be ESRI feature classes, which include point and linear features and associated attributes listed in the RFP. The Marshall/BRH team will deliver all point and linear features with X, Y, Z location, feature type and attribute data as agreed upon in the Business Plan and/or Data Development Plan. Marshall/BRH will use a data collection matrix detailing the type of data issue, method of issue determination, feature/unique ID by map Marshall and Associates, Inc. 14 City of Renton June 11, 2009 Renton/Scope.doc/ExhibitA grid location within a region. Marshall/BRH anticipates a hybrid or tiered approach will likely provide the best solution. Simple orthophoto-based editing, or GPS based editing of features in the field with GeoResults Mobile may be appropriate for some features. In addition, GeoResults Mobile allows for additional efficiencies such as automatic centering of a field person's position on the map, and multiple linear data collection features. A user can collect multiple features while moving down a road for example, and collect offset point features in the process. In general, the Marshall/BRH team will collect curb inlet, manhole, catch basin, pipe, cross drain, box culvert, roadside ditch, swale, outfall and detention, retention, infiltration, and water quality features. The Marshall/BRH team will conduct all field work with BRH GPS systems coupled with Marshall GeoResults Mobile systems data collection. This will allow for seamless transfer of data collected in the field to populate GIS fields desired by the city. If GPS cannot be used, we will employ conventional methods and use GeoResults Mobile systems data collection procedures to manually transfer data into GIS fields. The MarshallBRH team will evaluate city records will to ensure quality of record information. If we can obtain confidence in the record information, using the records in areas where field observations will be expensive or complicated will be of great value. Deliver Stormwater Asset Inventory Geodatabase and Conduct Training The Marshall/BRH team will ensure that delivery, understanding, and maintenance operations for the final geodatabase are successful. At the end of the project, the goal is for the City to begin to use the final geodatabase, and have methodologies in place to update and maintain the system. Marshall and Associates, Inc. 15 City of Renton June 11, 2009 Renton/Scope.doc/Exhibit A ID '� Task Name Duration Start Finish 2nC Quarter 4tQuarter_ _...... _ _,,,,,__ „______�, 1st quarter______ ^___,___�. ?_ J __ _ 'PHASE 1 -�-�� 132 days: Wed 7/1/09 Thu 12/31/08 AP!__...__.: Me ._. Jan �u�—i_..___-Au _—_ Sep _t—__ Oct Nov __ ...._1_...._.Oec an �. m. _ . task 1 Initiate Project d Provide Worhop. 6 d y Wed 7/1R19 - Wed 7Ie/09• 3-1, sk 1.1 Piepare for P j t Sdy W d 7/1/09 T e 7/7/09 4 Task 1.2 C ndt Proj [ I rt t M 4 g O S d ys Wed 7/8/09 Wed 7/e/09� {; 5 T sk 1 3 Conduct Edu b nal Workshop Session 0.5 dy Wed 7/8/09 W d 7181041 F 6 ..'. T k 1 Project Management: .... ..... .. 132 days: Wed 7/1/09 Thu 12/31/09` 7.....77 I74 Task 2.1 Progress Reports 132 days Wed 7/l/09: Thu 17/31/0 = 8 l'�, T k2.2 M thly Invoicing. Status Report d Updated S 132 days Wed 7/1109 Th 11/31/0 - 9 Task 2 3 M nthly O SR M b g 132 days: Wed 711109 Thu 1213110 --10 Task 3 Perform Interviews �and Data Gathering 4 days Thu 7/9109, T a 7114/09 11 3 _ T k 3 1 C d tit OnSrt I t a 3dy Thu7/9/09. M 7/13/09' W t2 Task 3 2Inventory Existing Resources 1 d y T 7/14/09 Tu 7/14/09 —' Task 4 Develop a Resources Evaluation Document 16 d y VJ d 7/22/09 M e/t0/09� 14 15 Task 4 1 D p Dr ft a R s urc s ffv@uafbwurmn8 T k 4 2 P sent a d R w D aR a R u E lu b. day 1 d y W d 7/22/09F 7/31/09f Thu B/6l09; Th 8/6/09 16 Task 4 3 F al¢e a R s ur s Evaluab n Document 2dy -Fri 82109 Mon 8l10/09k 1 - ....�.�.... 17 ... .... .. .... Task 5 Analyze Data and Develop Data Collection Matrix ... J2 days, - Tue8%18/09'. Wed 9/30/09j �18 Task 5.1 Identity and CategorizeTypes of Inconsistencies, 4dy Tue 8/18109: F 5/21/09'j �1 9 Task 5 2 D I p M thods for Id nt fy g I co 11. s 5 days Th 82.7/09 W..d92/09j 20 1 T sk 5.3 Apply M thod t Id tIty In istenaes i th B y d : Th 9/10/09 Mon 921/09 ; 21 - T k 5 4 D I p Data Collection M l a d y F 925109 Wed W30/09 22 I Ta k 6 SCHEMA Redesign 61 days: Toee/11109 Tu 11/3/09 ; .� ..... .. .. .._ Task (i.1 D Rne G odat abase Requirements and Conc .. 2 tlays _ ... .. Tue 8/11/09 IN d 8I12109 W � 24 ,"q .. ..... .. .. Subt k 6 1 i Devel p Dr R RegmremenC, and C nc' ... 2 days .... 1 Tue 8/11/09. Wed 8/12/09t 25 Task 6.2 Develop Logical Geodatabase D gn Mon 8/171097, Thu 9/3/09; 26 27 Subta k 6 2 1 C duct O S t Meeting d GatherF S bt sk 6 2 2 D velop Drag Lag cal Design 3 days 4days, Mon 8/17/09 W d 8/t9/09 Mon 824109, Thu 82710 28 S 61 k 6 2 3 F nal¢e and Approve Logical Des g 2 day , Wed 92/09. Thu W3/09� 29 I __.v___._..._... T sk 6 3 D 1 p Physical Geodat b D Ign 74 days Wed 9/9/09- M n 9/28/091 30 sawsaai De IpD R Phy I I D 'g S days W d 9/9/09 T 9/15/09� ' �31 5 bt k632 Co d ct Ge d t ti R w 1 day b AA n 921l09 Mo 9/21/09' .,,...,. _..., _. 32 _.._ ... .. Subtask 6.3.3 Finale and Approve Physical Design : 2 days. . - ..,._..___ ... - _ I Fri 9/2StO9: Mon 928/091 33 - T sk 6 4 Create ° 1 53 0/ WMedo01/02/51/l0099� 34 e S btask 42Crat Detailed b to Migration Mat ix days. ays n1 Th. 01/0099 - 35 5 bt k 6 4 3 Draft Migration Plan 5 day F 10/9109 Thu10l15/0g __ 36 J7 .... ... .. .. S bt sk 6 4 4 Re e d Approve Data Migration P _ Task6 5 Populate Test D t b a ... 2 day 3dy T 1020/09 Wed 1021109,t Thu 10/22/09 Mon 10/26/09{f - 38 j S bt k6 5.1 Import theEnterprise Geodatabase Sc 1 day: Thu 1022/09 Thu1022/09j p. ._. S 6task 6 5 2load the Te t Dat it-0ih G od t b ...... _ .. ..... 1 —day,-:- .... F 10(13/09'. F ioa3/69' ... 1S 40 S btask 6 5 4 Review and make Necessary Adjust day. M 1026/09. M 1026/09, 1 ._.........,. 41 i . _ . ............ Task 6.6 Populate Production Geodatabase : .1 3 days. Fri 10/30109'. Tue 11131091 42 Subtask661 Import thet Enterprise Geiiifatabase SZ ..._t day, Fri 10130/09: Fri MUM,; 43 S bt k 6:0 MarihiWl QAa d Riview, 1 day,, Wn it Wn 112/09I 44 S bt k 6 6 4 the c6ax-iiia keview 1 day Tus 11/3/09 lue 11/3/091 : 4 45 j Task 7 Develop Data Development M nu 1 19 d y Fri Wed 9130/09 46 task 7 1 D I p D aR D t D lopmem Manual 8dy ------ Fri '914109 T 9/15/091 47 Task 7 2 Present and Review Data Development Ma . .. 2dy Wed 9/16/09 Thu 9/17/OA 48 T sk7 3 F I¢ D t D velopment Manual 2dy .... T e 829/09 W d 9/30/09j 49 I Task 8 Develop Business Plan 15 days! Fri 9/16109 Thu 10/8/09j _50-1 Task 8 7 D I p D aft B Field M pp g a d Ch 8dy F 9/78l09 Tus 929/091 Task 8.2 Pre iie nit antl R�eview iiusloen F ield Mappi g tI 2 days W d 9/30/09 Th 10/1/0 ....= 52 1 - Task 8.3 Finalize Business Field Mapping and Change M. _id Wed 10/7697 Thu 10/810' 9 Sample Pilot Data Development Area, Collection, mi 38 days' MTask Thu 913/09: on 10/26/091 i 54 55 Task 91 Select Sample Area Task 9.2 Conduct Sample Area D to C II ctn 1 day 4 days Thu 9/3/09 Th 9/3 q Fn 9/4/09 W d 9/9ro9 56 T k 9 3 A lyz tl 'ReviewCollected Sample Data 2dy Thu 9/10109 Fr 9/11/091 57 T k 9.4 Select Pilot Project Area 1 day Fri 1019/09 F B i Task 9 5 C d t P lot P of ct A ea Data (iolieiction6 day Mo 10/12l09 M 10/19/09� 9 i 1 T k 9 6 An tyze nd Re iew Collected S pl Dat 4 days Tu 1020/09 Fri 1023/09. 60 Task 9.7 Load Sample and Pilot Project Data i day - Mon 1026/09 Mon 10/26/09! Project RentonN,SProject Task Progress Summary Wsim-00—IT External Tasks Deadline Date: Fri 615/09 Split , , , , , , Milestone p Project Summary y"F­"� External Milestone D Page t Project Project ExpertlBusmess GIS Project Field Crew Estimated Exhibit.G Budget officer Manager Analyst Analyst Support Survey PM Survey Tech (by day) Expenses Total Task Name $186 $165 _ ;.' $150 " $110 $70 $149 �" -$99 $1,375 PHASE t #�k !. RIMS h_:. x ,> 4�'..,:. ma� v. ..,,:ryasa�r.. t Tusk 1lnittate Project: and; Provide Educational.Workshop: _ Task 1.1 Prepare for Project 2 8 $1,530 Task 1.2 Conduct Project Initiation Meeting 2 2 2 2 $1,300 Task 1.3 Conduct Educational Workshop Session 4 4 $571 $1,317 Task 2 P-roject,Management: Task 2.1 Weekly Check -Ins 1 16 $2,640 Task 2.2 Monthly Invoicing, Status Report etc 10 $1,650 Task 2.3 Monthly On -Site Meeting 8 6 $171 $2,385 Task 3 l?brform Interviews. and Data Gathering . Task 3.1 Conduct On -Site Interviews 1 12 1 $571 $2,022 Task 3.2 Inventory Existing Resources 1 8 1 16 1 2 1 1 $571 $4,004 Task 4 Develop a. Resources Evaluation Document Task 4.1 Develop Draft Resources Evaluation Doc 1 44 2 $6,905 Task 4.2 Present and Review Eval Doc 3 6 2 $1,693 Task 4.3 Finalize a Resources Evaluation Doc 1 6 $983 Task 5 Analyze Datq, d Develop. Data Collection Matrix . Task 5.1 Identify and Categorize Inconsistencies 12 8 $57 $3,049 Task 5.2 Develop Methods ID Inconsistencies 1 24 8 $4,957 Task 5.3 Apply Methods to Identify Inconsistencies 32 16 24 $9,560 Task 5.4 Develop Data Collection Matrix 1 16 8 $3,757 Task 6 SCHEMA Redesign Task 6.1 Define Geodatabase.:Requirements.and Conceptual Design; x Subtask 6.1.1 Develop Draft Req and Conc Design 1 24 2 $3,905 Task 6 2.Develop Logical .Geodatabase Design . Subtask 6.2.1 Conduct On -Site Meeting 1 16 1 $5,71 $2,622 Subtask 6.2.2 Develop Draft Logical Design 24 1 2 1 $3,740 Subtask 6.2.3 Finalize and Approve Logical Design 1 8 1 $1,435 Task 6 3 Develop Physical.Geodatabase,Design Subtask 6.3.1 Develop Draft Physical Design 32 $4,800 Subtask 6.3.2 Conduct Geodatabase Review 1 4 $765 Subtask 6.3.3 Finalize and Approve Phys. Design 12 $1,800 Task64CreateDatpLMigration,Plan Subtask 6.4.1 Create Detailed Migration Matrix 16 $2,400 Subtask 6.4.2 Draft Migration Plan 1 24 $3,600 Subtask 6.4.3 Review and Approve Migration Plan 1 6 1 $571 $1,122 Task i 5 _Populate -Test Database Subtask 6.5.1 Import the Geodatabase Schema 4 $600 Subtask 6.5.2 Load' 3t Data 6 4 6 $900 Subtask 6.5.4 Revie. Adjustments $1,260 Task_6.6 Populate-) tion.Geodatabase ... Subtask 6.6.1 Impo, Geodatabase Schema 4 $600 Subtask 6.6.2 Load the Data into Geodatabase 6 $57 $957 Subtask 6.6.2 Marshall QA and Review 1 2 $465 Subtask 6.6.3 The City QA and Review $0 Task.? Develop,Data Development.Manual Task 7.1 Develop Draft a Data Dev Manual 1 48 2 $7,505 Task 7.2 Present and Review Data Dev Manual 2 6 2 $1,528 Task 7.3 Finalize Data Development Manual 1 6 $983 Task 8:Develop Business Plan Task 8.1 Develop Draft Business Plan 1 48 2 $7,505 Task 8.2 Present and Review Business Plan 2 6 2 $1,528 Task 8.3 Finalize Business Plan 1 6 $983 Task 9 Sample Pilot Data Development Area, Collection, and Evaluation Task 9.1 Select Sample Area 1 2 2 $763 Task 9.2 Conduct Sample Area Data Collection 1 8 16 $250 $3,999 Task 9.3 Analyze and Review Sample Data 1 8 4 $1,961 Task 9.4 Select Pilot Project Area 1 2 2 $763 Task 9.5 Provide Demostration 4 $57 $657 Task 9.6 Conduct Training for City Staff 16 $114 $2,514 Task 9.7 Conduct Pilot Project Area Data Collection 1 24 40 5 $600 $17,200 Task 9.8 Analyze and Review Collected Sample Data 1 16 8 $3,757 Task 9.9 Load Sample and Pilot Project Data 8 2 $1,498 Task 9.10 Deliver Final Product Transmittal 2 2 1 $779 PHASE I TOTALS:_, ; . $372 ., $11798 . $86;400 $660 $770 _ $21,605 T .. _ $2,574 $6,875 $1,593 Notes: 1. The rates for Marshall's subconsultant Bush, Roed, and Hitchings, Inc. (BRH) already include a 10% mark-up, per the contract 2. Mileage expenses are $0.55 per mile. 3. Field expenses for task 9.7 include a survey 2-man crew, and assume pumping not required given less rain in summer and given this is sampling, not a full inventory, in Phase 1 4. Additional survey truck expenses of $83/day included in task 9.7, in addition to $185 mileage expense 5. The Marshall hourly rates noted above includes the direct salary, overhead costs, and profit. CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING THE CITY OF RENTON FISCAL YEAR 2009 ANNUAL BUDGET AS ADOPTED BY ORDINANCE NO. 5423 AND THEREAFTER AMENDED BY ORDINANCES 5441, 5451, AND 5455. WHEREAS, on November 17, 2008, the City Council adopted Ordinance 5423 approving the City of Renton's 2009 Annual Budget; and WHEREAS, on January 12, 2009, the City Council adopted Ordinance 5441 adding the City Attorney's Office positions to the 2009 adopted Budget; and WHEREAS, on March 16, 2009, the City Council adopted Ordinance 5451 appropriating funds in the Golf Course Fund for certain expenses related to securing water rights at the Golf Course; and WHEREAS, on April 20, 2009, the City Council adopted Ordinance 5455, carrying forward funds to complete projected/programs authorized and funded in 2008, but not yet completed; and WHEREAS, economic conditions require the City to modify its revenue projections and the appropriations for 2009; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Ordinances 5423, 5441, 5451, and 5455 establishing the City of Renton's 2009 Annual Budget are hereby amended in the lower amount of $7,611,289 for an amended total appropriation of $281,265,058. IL ORDINANCE NO. SECTION II. A summary budget adjustment by fund is hereby attached as Attachment A. A detailed list of adjustments is available for public review in the Office of the City Clerk, Renton City Hall. SECTION III. This ordinance shall be effective upon its passage, approval, and five (5) days after publication. PASSED BY THE CITY COUNCIL this day of , 2009. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of 32009. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD:1558:6/9/09:scr Denis Law, Mayor 2 ORDINANC 'O. Attachment A: Mid=i Budget Amendment BEGINNING FUND BALANCE REVENUE EXPENDITURES END FUND BALANCE 2009 Budgeted 2009 Budget 2009 Adjusted 2009 Budgeted 2009 Budget 2009 Adjusted 2009 Budgeted 2009 Budget 2009 Adjusted Ending Fund Required Available Fund Fund/ Bea Fund RnI ch.nn F,,..d cz�[ `"000 "GENERAL :-:. ,.... _ ,..:-.:; - -., .. ,, a �, .,::.x,. .,.:,- .: -: "'• 5 700,507 .. - ::. 5 70�0 507z -.. _ -, 001 COMMUNITY SERVICES 2 346 619 2 346,619 S -"•-: 896458„ 004 COMMUNITY DEV FiOPV1ENT BLOCK GRANT (18,496) (18 496) --005 nAUSHJM"'.. ::.". �. 'a*• }.,i-•:. *•�.- "-_ 006 LIBRARY 1,078,408 1,078,408 007 PARKING GARAGE M9hYTEIJk,-NCE -�'= ... ^''. ^-.:c Ts= _. :_ „: •a•� _ �," rec:..-;+,vn 009 FARMERS MARKET 52,147 52,147 "'010:,FIRE'.A•ND"ENIEf,2GENCY.-SVC:tv8v10RW.,::. :: ...„ , ^.: x "s;57062 011 FIRE AND EMERGENCY SVC HEALTH & WELLNESS 34153 34153 ''-l)31 PARk4INBviJ'RW.@''� .. '_ rna s• ,a4'"'>.,:" "„', .,. 1:73452 201 1997UMGOBONDSCITYHALL 1968 _" 1968 9215 GENERAL GOVERNMENT MISC DEBT SVC 494283 44,283 General,Govemme:ntal:F. unds, 11-81:6 661 1.1r`81;6 561 :^�;;...•. ____r ar. xa:., -- ,.,-s,.-70.52Z,270 "::.,{3 341 847i) 67, 1?85 923:-,"� ....,.. -.�-_:>.-:,.,, <.. �...,,,,•:-. +. ,,w-e:.�sxs _ 13,949,082 91,340 14,040,422 - ;'- :._.. .. _.: " „ 9!051809,--.- "" . <258_=000,-s$'793809: ( .-..) - 357,935 - 357 935 3-�m '�`^s z r 151�1"24151'<124 2,148,018 50,000 2,198,018 Gs^.; ;;wr a>`".- �,e 35,280 - . " .�•'.1.5`000 :r.--.-.._ .: •, ,c'. "352861 1 000 25000 - 25000 r x-: k -r, ^rz ": .'4g.<`" 1,980,440 _ _(1500000) 480,440 _ 2,609,941 (365,000) 2,244 941 c ^ , _,007) , 8�,899 5,323 72 012+259 "-' 2 738-944--•:69'293 3" 5� •, ,:, :,.., .,. ( 14,021 385 (26,859) 13,994,526 " -_>..7"99) '' 357 935 (2,014) 355 921 - (1499) �748fi_25f 2,148 018 (20,057) 2,127,9613 =r*�-. - <, �+x-r ;s 35 280 5 280 w„ 3..,,,. 15 000 57 D62 "".:�742 062 25,000 34,153 59,153 r;• 1,980,440 1,980,440F 2,609 941 (323,000) 2,286,941^ .- ,•,400 F a: - 613_.=1 3 6sOfll 2,392,515 2,392,515 788038 o- 1 788-03@„ (16 482) ~(16,482 1499 `�""'� 1"4_99'� 1,148.465 1,148,465 a 2,147 - ' 52,147 c 5 - - �.-- - _ 3;45? 173452 (1,498.032) (1,498,032) 452.: 452,283 -- ,283 810700;y 1U2 ARTERWL STREETS �., r """ :372 730 .: "' .. "-. 372730 'ram .. 638';575638575 ' 750000' ),750000`i- 269305� 26 108 LEASED CITY PROPERTIES 1,252,058 1 252 O58 1 244 322 - 1,244,322 1,882,837 (1,609) 1,881 ,228 615,152 615,352� _, t..:.. . .,_.. ....__ . ._ :. - - :_."„ . , - .. " , .. ._ _...._ •... ..., ,, ._ r - ,, :. ; ' 340 400 326,000`,:.. -'.r "`326�000` - 65g146 _ 118 CUM 2755 (PATHS/TRAILS) 3,243 3,243 - - 3,243 3,243 �725.i1i21 678 : 1678 _ 121r678�i 127 CABLE COMMUNICATIONS DEVELOPMENT 112,368 112,368 85,674 - 85,674 85,674 - 85,674 112,368 z 112,368 -. --.�..,,. '-. ,.,, �:- ".v:.�..,. 00 .., ,,, - $-� ,y j002 219 1989 UNLIM GO BONDS SR HOUSING 496,119 .". ._.. 496,119 ..:.•:;.... 5,100 , - 5,100 .__,;< 523,230 523,230 (22,01 1) (22,011) 303>sC0 ` " ITY SERVICES I- .AOT MITIGATION, "` 1,6Z0 013•.. _?t'"�<' 167,0 013 300,000 " . _ -_ '`?300 000 1„ - "r300,000 - 304 FIRE IMPACT MITIGATION 2,375 767 2,375,767 300,000 300,000 300,000 2 375,076T" 2,375,767 _ -:>305'7RPNSR7RTA`TIQN,PoS�ACT,,"•MT'K�A770N 4- ,. _ -; '3;32474 ,':"'.,.^: 3 " .333247d'--"' �.., - : 400 000 3 000.000' - 3:000 000 - 737 474 �2�-4•T,4? 316 MUNICIPAL FACILITIES CIP 12,375 315 12,375,315 9,912,601 (5,750,000 ) 4,162,601 20,787,916 (4,850,000) 15,937,916 600,000 600,000 - . 317 .,CAPITA'L I(vPROVEMEM-- - , .•�_.: 2.,976 785 -":`" -;' - ;2,97635;99�• -.r �... .. _ ;28 535 997 z 443335' _ " _ 318 SOUTH LAKE WA INFRASTRUCTURE PROJECT ' (9,99 477),,,• . (999,477) 14 744.767 -- - 14,744,767 13 693,912 13,693,912 _ 51,378*- 51,378 326 HOUSING OPPJRTUNRY' .^ `"' •- ` _ : <. 200 325 •: ; ; . _.;-.:200 325 ° ,:'- _. - = - 'V 200,;325 . 200 402 AIRPORT OPERATIONS 583 924 583,924 1,209,511 - 1,209,511 1,530,379 (7,111) 1,523,268 � 270,167 I ., .,,.,,.- 403:,.SOLID WA TE: ' • , .:> S UTILITY - ", . 651 755 , ,,,. 651,755; 15,123,23¢.. ": 15123;236 14899 606': T4'08 ) 14^89 2198 882;�93, .. Y?70 882a93° 404 MUNICIPAL GOLF COURSE SYSTEM 861,013 861,013 2,469,699 - 2,469,699 2,491,969 (12,566 2,479.403 8511,309 851,309 .-4D5!/VA.TS30P_Ef'•tA-T.IONS ,,. ,...., ..,. ,.....:.-:,.,, ,... ... ,., ,.,..-:;*.. 63,188.- 10,075032�y, - 12599:780- _ �-(481'32) - 1i2551648: - ` 282Zfi60 (19-55020)'-. 672640, 406 WASTEWATER OPERATIONS 2,941.862 _- 2,641.862 5 529,980 27 105� 5 557,085 7,365,344 (21,061) 7,344 283 1,154.664 (838,706) .,_,y....,._- 315,958 A07 SURF"`ACEWAe`f62oOPEf+i�TIONS--"'--" _ 3;246177.. .:..:.... . . 3;246177: , - :-_: ". 5'595,500;„, 1608A;. 5611584 -7904'801'- " 331,01)..:--T871`7 (. 0.0; 986„061 (497 632) "� 488 d29;y 416 KING COUNTY METRO (97.685) (97,685) ;.. 11,414,648 Rw... - 11,414,648 11,414,648 11,414,648 :. (97,685) (97,685) 422 AR2P0}2T CA'P[[AL�ttJF120V EMENT .::.;:... `.% �:ZSg 452 x, � :; . <.. ,,, 284 452 __ - ,,, . ". '^ ,,4 541'037 �l '_ `• = `'� • , 4;541 037 i 4 749'99:1 4;�749 991 "" r; 75;498 � . ' T5�'498 s 424 MUNICIPAL GOLF COURSE SYSTEM CIP 25� 7 677 257 677 154 080 "-' 154,080 331,398 331,398 80,359 80,359 425 ,WATEf2 CIP ;-'�., : • "� �"' 2 132 262 '* ` �"" 21;32 262 <. ,. 4 97k;891 .. - . �4�971 891 6 980-00a; " 6980 OOQrx 153`�- . 124426 WASTEWATER CIP 720,740 720,740 4,573,674 - 4,573,674 5 210,000 5,210 000 _.." 84,414 84,414 4'27 SUFACE`WAT`ER",CIP v - .... _ .. 734 304: : -" ..r.. - 7.3.4 304 .:.. 5,53fla0,0'0 , ._., - .. .. 461 WATERWORKS BOND RESERV E 106,377 106,377 - - - - 106,377 106,377 - _ 481 FUTURE WIS BOND PROCEEDS 174,840 174,840 - - - 174,840 - 174,840 - - 501 EQU Ply1H fT RENTAL- ' 2 366 730 " :: '` 2 3¢E 730..738;94Q - " (13 8.16) 5 Z25124 4 7!49,169 (13 61'.§)' 4 135 353 p 3;956,50:1 3 956>501; 502 INSURANCE 10,710,432 10,710,432 3,108,355�-.._4,.� (4 833) 3,103,522 8,090,273 (4,833) 8,085 440 5,728,514 5,728,514 503 INFOFlMATION�SFRVICESi `. - " 1;530�937"'".`": - 1..530937�' "" 4297069'-. n -'- (512209.) 3 784 880-- .. 5 24'Ei2-02 (512,2A9) - '4;735 993 ! 579;804" _ 879,{804" 564 FACILITIES - 4,305,262 (108166) 4197096 - 4,305,262 (108,166) 4,197096 - - -5,05 COM1RvT9NFCATIONS -.. "-"a, -." -- . ': -' "- . • - ':; .1 100 Z08.: 1-100 708, - .. 1,100,08 -1100 708`: " - 512 HEALTHCARE INSURANCE 3,780,354 3,780,354 11,040,415 (2,249) 11,038,166 11,060,216 (2,249) 11057.967 3,760,553 3,760,553 522 LEOFFIRETIRff-S'HEAL`ii-iCARE 1874147"--; _ 1874147��"'. 2040686 :" (15fij_ :2.64053 ,' 19921.7 - (9'Sfi)- 9,979061'" 1';935;61:6 - 1936-61:1i6' 611 FIREVENS PENSION 4,265,991 4,265 991 290,000 - 290,000 542,276 - 542,276 4,013,715 4,013,715 Total:-_Othe,r,Funds. 6,6,79 ;7.1,3 : - -_ - 0, - :66;794,713;.. - - 1b5'�221,;330 - -.(5 1.84',344p 1615;036 98N,-." 186 4d2 937 (4,415;332)• 182;027 606�. -." 38)04;094' (3 291 3b8)'".' 31 b'13;7 TOTAl1ALL:FUNDS, ,,•, ,_--, -0 78.¢;1d. 274.. .;; 25S" 072 229 (1j0 607 351i)' 24b;664 878x r 288 876,34:7- " (7 611 289) 281,266 0b8 ,"` 42 91`,1$094 (3 291 36&)= ' ` 39 51r97�36,: CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ESTABLISHING AN ASSESSMENT DISTRICT FOR SANITARY SEWER SERVICE FOR PROPERTIES ADJACENT TO AND/OR BENEFITTING FROM THE CENTRAL PLATEAU INTERCEPTOR PHASE II AND ESTABLISHING THE AMOUNT OF THE CHARGE UPON CONNECTION TO THE FACILITIES. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. There is hereby created a Sanitary Sewer Service Special Assessment District for the area served by the Central Plateau Interceptor Phase II project in the northeast quadrant of the City of Renton and within King County, which area is more particularly described in Exhibit "A" attached hereto. A map of the service area is attached as Exhibit "B". The recording of this document is to provide notification of potential connection and interest charges. While this connection charge may be paid at any time, the City does not require payment until such time as the parcel is connected to and, thus, benefiting from the sewer facilities. The property may be sold or in any other way change hands without triggering the requirement, by the City, of payment of the charges associated with this district. SECTION II. Persons connecting to the sanitary sewer facilities in this Special Assessment District, and which properties have not been charged or assessed with all costs of the Central Plateau Interceptor Phase II as detailed in this ordinance, shall pay, in addition to the payment of the connection permit fee and in addition to the system development charge, the following additional fees: 1 ORDINANCE NO. A. Per Unit Area Charge. New connections of residential dwelling units or equivalents shall pay a fee of $351.95 per dwelling unit. Those properties included within this Special Assessment District and which may be assessed a charge thereunder are included within the boundary legally described in Exhibit "A" and which boundary is shown on the map attached as Exhibit "B". B. Per Unit Frontage Charge. There is hereby created a sub -district within the Central Plateau Interceptor Phase II Special Assessment District consisting of properties fronting on the sewer. New connections of residential units or equivalents shall pay a fee of $5,810.34 per dwelling unit. The properties to be assessed for the per unit frontage charge are described in Exhibit "A" attached hereto. A map identifying the properties within the sub -district is attached as Exhibit "B". The properties located within this sub- district are subject to both charges (Area and Frontage). SECTION III. In addition to the aforestated charges, there shall be a charge of 5.30% per annum added to the Special Assessment District charge. The interest charge shall accrue for no more than ten (10) years from the date this ordinance becomes effective. Interest charges will be simple interest and not compound interest. SECTION IV. This ordinance is effective upon its passage, approval and thirty (30) days after publication. 2 ORDINANCE NO. PASSED BY THE CITY COUNCIL this day of )2009. APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1553:5/21/09:scr Bonnie I. Walton, City Clerk day of Denis Law, Mayor EXHIBIT A CENTRAL PLATEAU INTERCEPTOR FRONTAGE ASSESSMENT PROPERTIES SPECIAL ASSESSMENT DISTRICT AREA "A" LEGAL DESCRIPTION: Lot 1 and Tract B, Carolwood, recorded in Volume 111 of Plats, pages 99-100, records of King County, Washington; TOGETHER WITH Lot 11, Carolwood No. 2, recorded in Volume 114, page 74, said records; and TOGETHER WITH that portion of the Southwest quarter of the Southeast quarter of Section 14, Township 23 North, Range 5 East, W.M., King County, Washington; and TOGETHER WITH the West 150 feet of the East 180 feet of the North 165 feet of the South half of said Southwest quarter of the Southeast quarter of Section 14; and TOGETHER WITH the West 160 feet of the east 190 feet of the South 132 feet of the Northeast quarter of the Southwest quarter of the Southeast quarter of said Section 14; and TOGETHER WITH the East 165 feet of the West 330 feet of said subdivision, EXCEPT the North 264 feet thereof, and EXCEPT the South 132 feet thereof; TOGETHER WITH the South 20 feet of the North 284 feet of said subdivision, EXCEPT the West 330 feet thereof; and TOGETHER WITH the North 120 feet of the South 252 feet of the East half of said subdivision, EXCEPT the West 150 feet thereof; and TOGETHER WITH the East half of said subdivision, EXCEPT the North 284 feet thereof and EXCEPT the South 252 feet thereof, and TOGETHER WITH the East 230 feet of the South 132 feet of the North 264 feet of the Southwest quarter of the Southeast quarter of said Section 14; and TOGETHER WITH the West 165 feet of the East 195 feet of the North 132 feet of the Northeast quarter of the Southwest quarter of the Southeast quarter of said Section 14; and TOGETHER WITH Lot 2 of King County Short Plat No. 481066, as recorded under King County Recording No. 8109100503, located in the Southwest quarter of the Southeast quarter of said Section 14; LESS Roads. Exhibit A — Central Plateau Interceptor SAD, Frontage - Area A Page 1 of 1 EXHIBIT A CENTRAL PLATEAU INTERCEPTOR FRONTAGE ASSESSMENT PROPERTIES SPECIAL ASSESSMENT DISTRICT AREA "B" LEGAL DESCRIPTION: Lots 1, 2, 3 and the 20 feet wide undivided interest parcel lying between said Lot 1 and Lot 2, of King County Short Plat No. 576015, recorded under King County Recording No. 7905170580, records of King County, Washington; TOGETHER WITH Lots 1 and 2, King County Short Plat No. 677116, recorded under King County Recording No. 7905170582; and TOGETHER WITH Tract A and Tract B of King County Short Plat No. 675021, recorded under King County Recording No. 7602040384; and TOGETHER WITH Tracts 4, 5, 6 and the West 150 feet of the North 80 feet of Tract 7, all in Block 3, Cedar Park Five Acre Tracts, recorded in Volume 15 of Plats, page 91, records of King County, Washington. All situate in the Southeast quarter of Section 14 and the North half of Section 23, both in Township 23 North, Range 5 East, W.M., in the City of Renton, King County, Washington. Exhibit A — Central Plateau Interceptor SAD, Frontage - Area B Page 1 of 1 EXHIBIT A CENTRAL PLATEAU INTERCEPTOR FRONTAGE ASSESSMENT PROPERTIES SPECIAL ASSESSMENT DISTRICT AREA "C" LEGAL DESCRIPTION: Lots 1 through 8 and Lot 17, Ridge Point Estates, recorded in Volume 165, pages 64-65, records of King County, Washington; TOGETHER WITH that portion of the Northeast quarter of the Northwest quarter of Section 23, Township 23 North, Range 5 North, W.M., King County, Washington, lying easterly and southerly of said plat of Ridge Point Estates and westerly of the westerly right of way margin of 154"' PL SE (W.J. Orton Rd); and TOGETHER WITH the North 133 feet of the East 120 feet of said Northeast quarter of the Northwest quarter; and TOGETHER WITH that portion of the North half of the Northeast quarter of the Northeast quarter of the Northwest quarter, lying easterly and southerly of Linda Homes, recorded in Volume 74, page 6, said records; and TOGETHER WITH that portion of the South half of said Northeast quarter of the Northeast quarter of the Northwest quarter, and the south half of the Northwest quarter of the Northwest quarter of the Northeast quarter, both in said Section 23, lying westerly of the westerly right of way margin of 156t" Ave SE (Co. Rd. 1049, August E. Gerber Rd.) and easterly of the northeasterly right of way margin of 154" PL SE (W.J. Orton Rd.); LESS Roads. Exhibit A — Central Plateau Interceptor SAD, Frontage - Area C Page 1 of 1 EXHIBIT A CENTRAL PLATEAU INTERCEPTOR FRONTAGE ASSESSMENT PROPERTIES SPECIAL ASSESSMENT DISTRICT AREA "D" LEGAL DESCRIPTION: Lots 1 and 50, Briarwood West, recorded in Volume 93 of Plats, pages 91-92, records of King County, Washington; TOGETHER WITH Lots 1 and 16, Marywood, recorded in Volume 90 of Plats, page 32, said records; and TOGETHER WITH the South 165 feet of the North 195 feet of the East half of the Northeast quarter of the Northwest quarter of the Northeast quarter of said Section 23; LESS the East 30 feet thereof, and TOGETHER WITH the west 150 feet of said East half of said subdivision, lying northerly of the South 365 feet thereof and southerly of the North 195 feet thereof, and TOGETHER WITH that portion of the West half of the Northwest quarter of the Northwest quarter of the Northeast quarter of Section 23, Township 23 North, Range 5 East, W.M., King County, Washington, lying northerly of the north line of Lot 1 of King County Short Plat No. 1286002, as recorded under King County Recording No. 8708140726; and TOGETHER WITH Lot I and Lot 2 of King County Short Plat No. 1286002, as recorded under King County Recording No. 8708140726, said Lot 2 being later amended by Lot Line Adjustment No. 890718, as recorded under King County Recording No. 9010241356, said lots being a portion of the Northwest quarter of the Northeast quarter of said Section 23; LESS Roads. Exhibit A — Central Plateau Interceptor SAD, Frontage - Area D Page 1 of 1 EXHIBIT A CENTRAL PLATEAU INTERCEPTOR SPECIAL ASSESSMENT DISTRICT AREA ASSESSMENT BOUNDARY LEGAL DESCRIPTION: Those portions of Sections 13, 14, 15, 22, 23 & 24, all in Township 23 North, Range 5 East, W.M., and Sections 18 and 19, both in Township 23 North, Range 6 East, W. M., all in King County, Washington, more particularly described as follows: Beginning at the intersection of the southerly right of way margin of SE 128'h St (NE 4`I' Street) and the easterly line of the existing City of Renton Limits as annexed under Ordinance No. 5064, in the Northwest quarter of said Section 14; Thence easterly along said southerly right of way margin, crossing 155"' Ave SE and 156"' Ave SE, to the east line of the Northwest quarter of said Section 14; Thence continuing easterly along the courses of said southerly right of way margin, crossing 160`I' Ave E and the west half of 1641" Ave SE, to the section line common to said Sections 13 and 14; Thence continuing easterly along the courses of said southerly right of way, crossing the east half of 164"' Ave SE and 169"' Ave SE, to an intersection with the east line of the West quarter of the Northeast quarter of the Northwest quarter of said Section 13; Thence southerly along said east line and the Urban Growth Boundary (UBG) line, to an intersection with the north line of the Southeast quarter of the Northeast quarter of said Section 13; Thence easterly along said north line and said UBG line, to the west line of the East quarter of said subdivision; Thence southerly along said west line and said UBG line, to the Northwest corner of Lot 1 of King County Short Plat S90S0040, as recorded in Book 101 of Surveys, Page 236, records of King County, Washington; Thence easterly along the North line of said Lot 1 and said UGB line, to the Northeast corner of said Lot 1, said Northeast corner also being on the west line of the Northeast quarter of said Section 13; Thence easterly along said UGB, crossing 172"d Ave SE, to the intersection of the easterly right of way margin of 172"d Ave SE and the southerly right of way margin of SE 132"d St.; EXHIBIT A — CENTRAL PLATEAU INTERCEPTOR SAD, AREA ASSESSMENT PAGE 1 OF 6 Thence continuing easterly along the southerly right of way margin of SE 132" d St and said UGB line, crossing 173`d Ave SE, 175th Ave SE, 178th Ave SE and the west half of 180"' Ave SE, to an intersection with the east line of said subdivision, said east line also being the west line of the Southwest quarter of the Northwest quarter of said Section 18; Thence continuing easterly along said southerly right of way margin of SE 132" d St and said UGB line, crossing the east half of 180"' Ave SE, 181St Ave SE and 182" d Ave SE, to an intersection with the westerly right of way margin of 182" d Ave SE; Thence southerly along said westerly right of way margin of 182"d Ave SE and said UGB line, to an intersection with the westerly extension of the northerly right of way margin of SE 134t" St; Thence easterly along said westerly extension and the northerly right of way margin of SE 134"' St and said UGB line, crossing 182nd Ave SE, to an intersection with the westerly right of way margin of 184"' Ave SE in the Northwest quarter of said Section 18; Thence southerly along said westerly right of way margin of 184"' Ave SE and its southerly extension and leaving said UGB line, crossing SE 134"' St, SE 135"' St, SE 136"' St and SE 140t" St, to an intersection with the north line of Tract 23, Renton Suburban Tracts Division No. 4, recorded in Volume 61 of Plats, pages 74-76, said records, in Government Lot 4 of said Section 18; Thence easterly and southerly along said north line and the east line of said Tract, to an intersection with the northeast corner of Renton -Suburban Tracts Division No. 8, recorded in Volume 69 of Plats, pages 74-76, said records, in said Government Lot 4 of said Section 19, said northeast corner also being on said UGB line; Thence southerly along the east line of said Plat and said UGB line, to the Southeast corner of said Plat at the southeast corner of Government Lot 1 in said Section 19; Thence westerly along the courses of the south boundary of said plat and said UGB line, to an intersection with the south line of Renton -Suburban Tracts Div. No. 6, recorded in Volume 66 of Plats, pages 33-35, said records, in the Northeast quarter of said Section 24; Thence westerly along the south line of said Plat and said UGB line, to the most Southwest corner of said Plat, said Southwest corner also being the Northeast corner of Government Lot 5 of said Section 24; Thence southerly along the east line of said Government Lot 5 and said UGB line, to the northeast corner of Lot 31 of Renton -Suburban Tracts Div. No.7, recorded in Volume 69 of Plats, pages 39-41, said records; Thence southwesterly and northwesterly along the south boundary of said plat and said UGB line, to an intersection with the east line of Government Lot 10 of said Section 24, said east line also being the east line of Tract A of Briarwood South No. 6, recorded in Volume 97 of Plats, pages 68 and 69, said records; EXHIBIT A — CENTRAL PLATEAU INTERCEPTOR SAD, AREA ASSESSMENT PAGE 2 OF 6 Thence northerly along said east line of said Government Lot 10 and said Tract A and said UGB line, to the Northeast corner of said Tract A; Thence westerly along the courses of the north boundary of said Tract A, and said UGB line, to the Northwest corner of said Tract A, said Northwest corner also being a point on the east line of the Northeast quarter of said Section 23; Thence northerly along said east line and said UGB line, to the northeast corner of Tract C of Skyfire Ridge Div. No. 1, recorded in Volume 141 of Plats, pages 93-99, said records; Thence westerly along the courses of the north boundary of said Tract C and said UGB line, to the Northwest corner of said Tract C, said Northwest corner also being a point on the east line of the Southwest quarter of the Northeast quarter of said Section 23; Thence northerly along said east line and said UGB line, to the Northeast corner of said subdivision; Thence westerly along the north line of said subdivision and said UGB line, to the Northwest corner of said subdivision, said Northwest corner also being the Northeast corner of Government Lot 7 of said Section 23; Thence continuing westerly along the north line of said Government Lot 7, to the Northwest corner thereof, said Northwest corner also being the Southwest corner of the Northeast quarter of the Northwest quarter of said Section 23; Thence northerly along the west line of said subdivision, to the Southeast corner of Lot 9, Briar Hills No. 3, recorded in Volume 107 of Plats, page 36, said records, said west line also being the east line of the Northwest quarter of the Northwest quarter of said Section 23; Thence westerly along the south line of said Plat, to the Southwest corner thereof, Thence northerly along the west line of said Plat, to an intersection with the Southeast corner of Briar Ridge, recorded in Volume 113 of Plats, pages 60 and 61, said records; Thence westerly along the south line of said Plat, to the Southwest corner thereof, in Government Lot 1 of said Section 22, said Southwest corner also being a point on the west line of the East half of the East half of said Government Lot 1; Thence southerly along said east line, to the northerly bank of the Cedar River; Thence westerly along said northerly bank, to an intersection with the east line of Tract A, Cedar River Bluff, recorded in Volume 172 of Plats, pages 53-56, said records; Thence northerly along said east line, to the Northeast corner of said Tract A; EXHIBIT A — CENTRAL PLATEAU INTERCEPTOR SAD, AREA ASSESSMENT PAGE 3 OF 6 Thence westerly along the north line of said Tract A, to an intersection with the east line of Maplewood Heights, recorded in Volume 78 of Plats, pages 1-4, said records; Thence southerly along said east line, to the Southeast corner thereof, Thence westerly along the south line of said plat, to the Southwest corner thereof, said corner also being a point on the east line of Government Lot 6 of Section 22; Thence South 01 °08'21" West, along said east line, to a point 641.73 feet southerly of the Northeast corner of said Government Lot 6; Thence North 55°51'39" West, a distance of 391.81 feet; Thence North 26°45'23" West, a distance of 494.29 feet, to a point on the north line of said Government Lot 6, said point also being on the south line of the Southwest quarter of Section 15; Thence westerly along said south line, and along the existing City Limits of Renton, as annexed under Ordinance No. 3945, to the Southeast corner of the Southwest quarter of the Southwest quarter of the Southwest quarter of said Section 15; Thence northerly along the east line of said subdivision and said City Limits, to the Northwest corner of Lot 21, Block 1 of said Maplewood Heights in said Southwest quarter of Section 15; Thence northeasterly along the north line of said Block 1 of said Plat, to an intersection with the west line of Lot 10, East Crest, recorded in Volume 87 of Plats, page 49, said records, in said Southwest quarter; Thence northerly along said west line, to the Northwest corner thereof, said Northwest corner also being a point on the south line of Tract A, Hideaway Home Sites, recorded in Volume 81 of Plats, pages 88 and 89, said records; Thence westerly along the south line of said Tract A, to the Southwest corner thereof, Thence northerly along the west line of said Tract A and the northerly extension of said west line, and along the existing City Limits of Renton, as annexed under Ordinance No. 3143, to the south line of the Northwest quarter of Section 22; Thence westerly along said south line and along said existing City Limits and along the south line of Lot 14, Goe's Place, recorded in Volume 85 of Plats, pages 12 and 13, said records, to the Southwest corner of said Lot 14; Thence northerly along the west line of said Lot 14, to the Northwest corner thereof, Thence easterly along the north line of said Lot 14, to the Northeast corner thereof, EXHIBIT A — CENTRAL PLATEAU INTERCEPTOR SAD, AREA ASSESSMENT PAGE 4 OF 6 Thence northerly along the east line of Lot 13 of said Plat and its northerly extension, to an - intersection with the westerly extension of the north line of the South half of the Southeast quarter of the Southeast quarter of the Northwest quarter of said Section 15; Thence easterly along said westerly extension and said north line and along the existing City limits of Renton, as annexed under Ordinance No. 5074, crossing Duvall Ave NE, to its intersection with the west line of the Northwest quarter of said Section 15; Thence northerly along said west line crossing NE 2nd St, to the most westerly southwest corner of Alder Crossing, recorded in Volume 251 of Plats, pages 37 - 42, said records; Thence westerly along the south line of said plat, to the southeast corner thereof, Thence northerly along the east line of said Plat, to its intersection with the north line of the south half of the north half of the north half of the north half of said Section 15; Thence easterly along said north line of said subdivision crossing Hoquiam Ave NE and Jericho Ave NE, to the easterly right of way margin thereof, Thence southerly along said westerly right of way margin, to the Southwest corner of Tract 2, Black Loam Five Acre Tracts, recorded in Volume 12 of Plats, page 101, said records; Thence continuing easterly along said existing City Limits and the south line of said Tract 2, to the east line of the west half of said Tract 2; Thence northerly along said east line, to the south line of the north 150 feet thereof, Thence easterly along said south line, to the east line of the of the West half of the West half of the East half of said Tract 2; Thence northerly along said east line, a distance of 8 feet; Thence easterly along the south line of the north 142 fee thereof, to the east line of the west half of the east half of said Tract 2; Thence southerly along said east line, to the south line of the Northeast quarter of said East half of said Tract 2; Thence easterly along said south line, to the westerly right of way margin of Lyons Ave NE; Thence continuing easterly along the easterly extension of said south line, crossing Lyons Ave NE, to the easterly right of way margin thereof, Thence northerly along said easterly right of way margin, to the southerly right of way margin of NE 4`I' St. EXHIBIT A — CENTRAL PLATEAU INTERCEPTOR SAD, AREA ASSESSMENT PAGE 5 OF 6 Thence easterly along said southerly right of way margin, to the intersection with the easterly line of the existing City of Renton Limits as annexed under Ordinance No. 50,64, in the Northwest quarter of said Section 14 and the point of beginning. 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