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Council 04/14/2003
AGENDA RENTON CITY COUNCIL *REVISED* REGULAR MEETING April 14, 2003 Monday, 7:30 p.m. 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER AND ROLL CALL 3. SPECIAL PRESENTATION: Municipal Court 2002 Annual Report 4. ADMINISTRATIVE REPORT ,r 5. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. '' 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of April 7, 2003. Council concur. b. Mayor Tanner reappoints the following individuals to the Airport Advisory Committee for three- year terms expiring on 5/7/2006: Kennydale representatives Marcie Palmer, 2507 Park Pl. N., Renton, 98056, primary, and Marleen Mandt, 1408 N. 26th St., Renton, 98056, alternate; and Aviation representatives Michael Rogan, 2055 Killarney Way, Bellevue, 98004, primary, Airport At -Large; Greg Garner, 1209 Lincoln Pl. NE, Renton, 98056, alternate, Airport At -Large; and Karen Stemwell, PO Box 3365, Renton, 98056, alternate, Airport Owner's & Pilot's Association. Council concur. c. Mayor Tanner appoints Gifford Visick, 12405 SE 98th St., Renton, 98056, to the Municipal Arts Commission for a three-year term expiring on 12/31/2005, replacing Eileen Cunio whose term expired on 12/31/2002. Refer to Community Services Committee. d. City Clerk reports bid opening on 4/9/2003 for CAG-03-029, Renton Aquatic Center; three bids; engineer's estimate $3,604,676; and submits staff recommendation to award the contract to low bidder, Powell Construction Company in the amount of $4,105,876.99, including base plus alternates 1, 3 & 4 and sales tax. Council concur. e. Community Services Department recommends approval to name the new aquatic center the "Henry Moses Aquatic Center" in honor of the last Duwamish Indian tribe chief Henry Moses. Refer to Community Services Committee. f. Economic Development, Neighborhoods and Strategic Planning Department submits grant applications for the 2003 Neighborhood Grant Program (first round) and recommends funding six projects in the total amount of $3,271.71, and conducting a second round of funding with a deadline in October, 2003. Refer to Community Services Committee. g. Transportation Systems Division requests approval of a supplement to CAG-02-203, contract with W & H Pacific, in the amount of $59,900.20 for construction management, inspection and materials testing for the 2003 paving, lighting and signage project at the Airport. Refer to Transportation Committee. (CONTINUED ON REVERSE SIDE) h. Utility Systems Division submits CAG-02-034, East Kennydale Sanitary Sewer Infill & Watermain #teplacement; and requests approval of the project, authorization for final pay estimate in the amount of $19,607.26, commencement of the 60-day lien period, and release of retained amount of $76,388.17 to Frank Coluccio Construction Co., contractor, if all required releases are obtained. Council concur. i. Utility Systems Division recommends approval of a contract with ABS Consulting in the amount of $87,500 to conduct a vulnerability assessment of the City's drinking water system. Approval is also sought for transfer of $50,000 from the Water Utility's Water Reservoir Recoating budget to the Water Utility's Update Emergency Response Plan budget. Refer to Utilities Committee. j. Utility Systems Division recommends an interlocal agreement with King County for the Central Plateau Interceptor work as part of the County's Elliott Bridge #3166 Replacement project. Refer to Utilities Committee. 7. CORRESPONDENCE 8. OLD BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the chairman if further review is necessary. a. Committee of the Whole: 1st Quarter Financial Report b. Finance Committee: Carry Forward Ordinance* 9. ORDINANCES AND RESOLUTIONS Ordinance for first reading: Carry Forward Ordinance (See 8.b.) 10. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 11. AUDIENCE COMMENT 12. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Chambers 6:30 p.m. 1st Quarter Financial Report • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES. & THURS. AT 11:00 AM & 9:00 PM, WED. & FRI. AT 9:00 AM & 7:00 PM AND SAT. & SUN. AT 1:00 PM & 9:00 PM April 14, 2003 Monday, 7:30 p.m. CALL TO ORDER ROLL CALL OF COUNCILMEMBERS RENTON CITY COUNCIL Regular Meeting MINUTES Council Chambers Renton City Hall Mayor Jesse Tanner led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. KATHY KEOLKER-WHEELER, Council President; DAN CLAWSON; TONI NELSON; RANDY CORMAN; DON PERSSON; KING PARKER; TERRI BRIERE. CITY STAFF IN JESSE TANNER, Mayor; RUSSELL WILSON, Assistant City Attorney; ATTENDANCE BONNIE WALTON, City Clerk; GREGG ZRvIMERMAN, Planning/Building/Public Works Administrator; JIM SHEPHERD, Community Services Administrator; DENNIS CULP, Facilities Director; SYLVIA ALLEN, Recreation Director; JUDGE TERRY JURADO, Municipal Court; JOE MCGUIRE, Court Services Director; DEREK TODD, Assistant to the CAO; COMMANDER KATHLEEN MCCLINCY, Police Department. SPECIAL PRESENTATION Municipal Court Services Director Joe McGuire and Municipal Court Judge Municipal Court: 2002 Annual Terry Jurado presented the 2002 annual report of the Renton Municipal Court. Report Judge Jurado announced that 2002 was a successful year, and stressed that the court continues to develop strategies and policies that facilitate the handling of cases to minimize the number of hearings that have to take place. He reported on the success of the court's re -licensing program, and on the breath -testing program, which is facilitated in conjunction with the Renton jail. Judge Jurado also praised the court administrator and court clerks for their dedication and hard work. Mr. McGuire reported on the recent closure of the Renton Division of the King County District Court and the effect it has had on the Municipal Court. The closure resulted in an increased number of phone calls requesting information about the district court, and the. loss of a Renton location for the issuance of passports. In response to this public need, he announced that the Municipal Court will start issuing passports on May 6. Mr. McGuire also reported that the court recently installed a digital recording system, which will benefit the City and residents through reduced costs of operation and supplies. Continuing, Mr. McGuire reviewed the court's expenditures and revenues for 2002, pointing out that the court was able to save $73,685 or 5.7% of its budgeted expenditures. He stated that the number of cases filed in 2002 decreased slightly from 2001 mainly due to less parking enforcement activity, and criminal case filings increased by more than 208 cases. Mr. McGuire concluded by reporting on recent State legislative activities concerning cities that do not have their own limited jurisdiction court and contract with King County for this service. In response to Council President Keolker-Wheeler's inquiry regarding interpreter services expenses, Mr. McGuire stated that $36,700 was budgeted for this in 2002, and an estimated $40,500 in 2003. He noted that in 2004, an adjustment to the budget may be necessary to cover this expense. Judge Jurado added that in order to save costs, the court tries to minimize the number of hearings needed for parties who require interpreters, or schedule hearings in such a way as to take full advantage of the interpreter's time. April 14, 2003 Renton City Council Minutes Page 134 Responding to Council President Keolker-Wheeler's inquiry regarding the correlation of interpreter services provided by the court and the types of crimes committed, Judge Jurado reported that crimes committed by those requiring interpreter services consist mostly. of driving -related crimes for the male population, and theft for the female population. Councilman Parker noted that he has attended a number of Municipal Court proceedings, and complimented Judge Jurado on the way he thoroughly explains processes in the courtroom. Councilman Persson praised the court's re -licensing program, stating that the program is saving the court system a lot of money. ADMINISTRATIVE Derek Todd, Assistant to the Chief Administrative Officer, reviewed a written REPORT administrative report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2003 and beyond. Items noted included: A new edition of CityView is airing now on Renton's Government Access Channel 21, featuring the Police Department's Citizen Academy, the Lobby Volunteer Program, Renton City Concert Band, Senior Housing Fair, Ham Radio Operators, and the Valley Hoop Shoot. • A full listing of summer events such as the Renton Farmers Market and Kidd Valley Summer Concert Series has been added to the Spotlight section of the City's website at www.ci.renton.wa.us. • The 2003 City of Renton Budget has been added to the City's website in a downloadable .pdf format. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. At the request of Councilwoman Nelson, item 6.e. was removed for separate consideration. Council Meeting Minutes of Approval of Council meeting minutes of April 7, 2003. Council concur. April 7, 2003 Appointment: Airport Mayor Tanner reappointed the following individuals to the Airport Advisory Advisory Committee Committee for three-year terms expiring on 5/7/2006: Kennydale neighborhood representatives Marcie Palmer, 2507 Park.Pl. N., Renton, 98056, primary; and Marleen Mandt, 1408 N. 26th St., Renton, 98056, alternate; and Aviation representatives Michael Rogan, 2055 Killarney Way, Bellevue, 98004, primary, Airport -at -Large; Greg Garner, 1209 Lincoln Pl. NE, Renton, 98056, alternate, Airport -at -Large; and Karen Stemwell, PO Box 3365, Renton, 98056, alternate, Aircraft Owner's and Pilot's Association. Council concur. Appointment: Municipal Arts Mayor Tanner appointed Gifford Visick, 12405 SE 98th St., Renton, 98056, to Commission the Municipal Arts Commission for a three-year term expiring on 12/31/2005, replacing Eileen Cunio whose term expired on 12/31/2002. Refer to Community Services Committee. CAG: 03-029, Renton Aquatic City Clerk reported bid opening on 4/9/2003 for CAG-03-029, Renton Aquatic Center, Powell Const Co Center; three bids; engineer's estimate $3,900,216 (does not include sales tax); and submitted staff recommendation to award the contract to the low bidder, Powell Construction Company, in the amount of $4,105,876.99 (includes sales tax). Council concur April 14, 2003, Renton City Council Minutes Page 135 EDNSP: 2003 Neighborhood Economic Development, Neighborhoods and Strategic Planning Department Grant Program & Additional submitted grant applications for the 2002 Neighborhood Grant Program and Funding for Existing Projects recommended funding six projects totaling $2,971.71 (plus a contingency fund of $297); and recommended conducting a second round of funding by October, 2003. Refer to Community Services Committee. Approval was also sought for the process by which additional neighborhood grant funding for existing neighborhood projects is determined (this issue previously referred to Community Services Committee on 10/14/2002). CAG: 02-203, Airport Transportation Systems Division requested approval of Supplement #1 to CAG- Runway/Taxiway Lighting 02-203, contract with W&H Pacific for the Airport Taxiway Lighting, Signage Signage & Paving, W&H and Paving Project in the amount of $155,309.53 for construction Pacific, Fund Transfer administration and field observation; and recommended approval to transfer $59,900.20 from the Airport Reserve Fund to the project. Refer to Transportation (Aviation) Committee. CAG: 02-034, East Kennydale Utility Systems Division submitted CAG-02-034, East Kennydale Sanitary Sanitary Sewer Infill & Sewer Infill & Watermain Replacement; and requested approval of the project, Watermain Replacement, authorization for final pay estimate in the amount of $19,607.26, Frank Coluccio Const Co commencement of 60-day lien period, and release of retained amount of $76,388.17 to Frank Coluccio Construction Company, contractor, if all required releases are obtained. Council concur. Utility: Water System Utility Systems Division recommended approval of.a contract with ABS Vulnerability Assessment, Consulting in the amount of $87,500 to conduct a water system vulnerability ABS Consulting assessment; and requested approval to transfer $50,000 from the Water Utility's Water Reservoir Recoating budget to the Update Emergency Response Plan budget. Refer to Utilities Committee. Utility: Central Plateau Utility. Systems Division recommended approval of an interlocal agreement Interceptor/Elliot Bridge 3166 with King County for the City's inclusion of the Central Plateau Interceptor Replacement, King County installation work as part of King County's Elliott Bridge #3166 Replacement project. Refer to Utilities Committee. MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON, COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE ITEM 6.e. FOR SEPARATE CONSIDERATION. CARRIED. Separate Consideration Community Services Department recommended approval to name the new Item 6.e. aquatic center the Henry Moses Aquatic Center in honor of the last chief of the Community Services: Henry Duwamish Indian Tribe. Moses Aquatic Center Naming MOVED BY NELSON, SECONDED BY PERSSON, COUNCIL CONCUR TO NAME THE NEW AQUATIC CENTER THE HENRY MOSES AQUATIC CENTER. CARRIED. OLD BUSINESS At the request of Council President Keolker-Wheeler, Planning/Building/Public Public Works: Power Outages, Works Administrator Gregg Zimmerman gave a briefing on the City's Puget Sound Energy communications with Puget Sound Energy (PSE) regarding power outages in the vicinity of the Spencer Court Apartments, 334 Wells Ave. S., as a result of a request by Arland "Buzz" Johnson that the City intercede and work with PSE to improve power service. He explained that upon investigation of the situation, PSE located a damaged power conductor in a high voltage junction box located in the northeast corner of the Parker Paint parking lot (206 Wells Ave. S.). The damaged power conductor was replaced on April 1. April 14, 2003 Renton City Council Minutes Page 136 Stating that the age of the underground power distribution system in the GRA- 15 power grid was discussed (it was installed in the early 1970s), Mr. Zimmerman reported that although PSE did not specify any particular problem with this system, it is on their "radar screen" for replacement in the coming years due to its age. He indicated that City staff will continue to monitor the status of the GRA-15 power grid with PSE, and keep Council updated on any changes. Responding to Mayor Tanner's inquiry regarding whether it is possible to replace the underground conductors by threading through existing conduits or if they have to be dug up, Mr. Zimmerman stated that PSE will use the conduits to the extent they can; however, some digging will be necessary and the project will cause some inconvenience. Council: Executive Session Council President Keolker-Wheeler reported receipt of the City Attorney's Documentation in Council recommendation for documenting the motion for Executive Session in the Meeting Minutes Council meeting minutes, and asked that the Council motion list be updated. Transportation: Talbot Hill In response to Councilman Clawson's request for an update on the Talbot Hill Elementary School Area Elementary School area traffic congestion issue, Planning/Building/Public Traffic Congestion & Signage Works Administrator Gregg Zimmerman stated that the issue is scheduled for discussion by the Transportation Committee on April 17. He reported that staff plans to bring forward some proposals that will help alleviate the traffic congestion caused by the student drop-off and pick-up at the school. Transportation (Aviation) Transportation (Aviation) Committee Chair Persson presented a clean-up report Committee for three items listed on the Committee's referral list as follows: Transportation: Transportation Referral 1406 — Lake Washington Blvd. Signage. The Committee (Aviation) Committee Agenda discussed this issue on May 15, 2002. Staff displayed a map with all signs Item Clean-up Report currently on Lake Washington Blvd. marked. The Committee recommended that no further action be taken at this time. Referral 1667 — Handicapped Parking Stalls at the Vehicle License Office in Downtown Renton. The Committee discussed this issue on September 5, 2002. Due to the requirements of space size, accesses to the sidewalk, and the conflicts with the RCW (Revised Code of Washington), it was determined that ADA (American with Disabilities Act) requirements for a handicapped parking stall cannot be met with a parallel parking space on a public street. Staff was then directed to check with area businesses regarding potential use of a portion of a private parking lot for this purpose. At this time, no one is willing to dedicate a portion of a lot for this purpose. Given that the new parking garage in the downtown area is near completion, the Committee recommended that no further action be taken. • Referral 1740 — Airport Advisory Committee as a Better Neighbor. The Committee recommended that this issue be referred to the Renton Airport Advisory Committee for consideration. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Chair Parker presented a report regarding the carry forward Budget: Carry Forward ordinance. The ordinance increases the 2003 Budget for various funds for the Ordinance purpose of meeting 2002 obligations in 2003; increases various funds to meet the requirements of salary and benefit labor agreements; and decreases the 2003 April 14, 2003, Renton City Council Minutes Page 137 general fund appropriation. The Committee recommended adoption of the carry forward ordinance that authorizes adjustments to the 2003 Budget and increases it by $19,886,600. The Committee further recommended that the ordinance regarding this matter be presented for first reading. MOVED BY PARKER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See below for ordinance.) ORDINANCES AND The following ordinance was presented for first reading and referred to the RESOLUTIONS Council meeting of 4/21/2003 for second and final reading: Budget: Carry Forward An ordinance was read increasing the 2003 Budget for various funds in the Ordinance amount of $19,886,600 for the purpose of meeting 2002 obligations in 2003; increasing various funds to meet the requirements of salary and benefit labor agreements; and decreasing the 2003 general fund appropriation accordingly. MOVED BY PARKER, SECONDED BY CORMAN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/21/2003. CARRIED. NEW BUSINESS Council President Keolker-Wheeler reported on meetings and events she Community Services: recently attended including the dedication of the Lasting Legacy Centennial Centennial Sculpture Sculpture, 'Emerging" located near Carco Theatre. Dedication ADJOURNMENT MOVED BY PARKER, SECONDED BY NELSON, COUNCIL ADJOURN. CARRIED. Time: 8:31 p.m. BONNIE I. WALTON. City Clerk. Recorder: Michele Neumann April 14, 2003 CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk , COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING April 14, 2003 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE MON., 4/21 2003 Budget Amendments (Keolker-Wheeler) 6:30 p.m. COMMUNITY SERVICES (Nelson) FINANCE (Parker) PLANNING & DEVELOPMENT (Briere) PUBLIC SAFETY (Clawson) MON., 4/21 Gifford Visick Appointment to 5:00 p.m. Municipal Arts Commission; Housing Repair Assistance Program Policy Revision; Vision House Request for Building Permit Fee Waiver; 2003 Neighborhood Grants; Neighborhood Grant Funding for Existing Projects MON., 4/21 4:30 p.m. TRANSPORTATION (AVIATION) THURS., 4/17 (Persson) UTILITIES (Corman) 4:00 p.m. Vouchers Boeing Lease Addendum #20; Citywide Walkway Study Follow-up (briefing only); Talbot Hill Elementary School Area Traffic Congestion; Airport Taxiway Paving, Lighting and Signage Project — Additional Funding THURS., 4/17 Carter Request for Sewer Service Outside 3:00 p.m. City Limits; Water System Vulnerability Assessment Contract; Central Plateau Interceptor/Elliot Bridge Replacement Project Agreement with King County NOTE: Committee of the Whole meetings are field in the Council Chambers. All other committee meetings are held in the Council Conference Room unless otherwise noted. Page 2�._. Operational Details • Hours of.Operation: Monday through Friday 800 am'to 5:00 pm • Jury trials held Thursday & Friday • Jury hotline number (425) 430-6545 Repton Municipal Court COURT STAFF The Renton Municipal Court Judicial staff consists of one full time elected judge who is in court on a daily basis and appointed pro tem judges serving approximately one day per week. Judge Terry Jurado, the current judge of the Renton Municipal Court, was elected to a new four-year term in November of 2001. The support staff consists of the Court Services Director, two Lead Judicial Specialists, nine Judicial Specialists, one Probation Officer, and one part time -intermittent filing clerk. Joe McGuire, the Court Services Director, has filled the position since August of 1998. The competent professional staff has an average of over fifteen years court experience. 2002 ACCOMPLISHMENTS AND ACTIVITIES THE RENTON EFFECT —KING COUNTY DISTRICT COURT King County has experienced difficult financial conditions in recent years. In 2002 these fiscal problems manifested themselves in many ways. Services throughout the county were reduced and redesigned. The number of court staff and probation officers in the King County District Court were severely reduced. Renton and Federal Way Divisions of King County District Court were closed to allow for reductions in staffing. Of particular note to Renton Municipal Court was the closure of the Renton Division of King County District Court. Thousands of existing cases have been transferred to other King County District Court Divisions. New traffic infractions, as well as criminal and civil cases that would have been filed in Renton District Court in the past are now split between the district courts at Issaquah, Kent, Burien and Bellevue. Other services such as weddings and issuance of passports are no longer available at the locations of the closed courts. This has caused confusion among many area residents. In order to gain information about their cases and other services many people routinely phone the court. The closure of Renton District Court and virtual impossibility of the remaining court staff at other District Courts to answer phone calls, has forced the public to search elsewhere for help. The burden of this search has fallen heavily on Renton Municipal Court. In addition to the routine inquiries regarding Municipal Court business, the Municipal Court staff handled from fifty to well over one hundred calls per day inquiring about District Court cases and services. The impact of these changing public needs has led the court to consider several changes. Our goal is to handle all phone calls and retain the high level of customer service we have routinely provided. For the first time the court is investigating automated phone -answering equipment to screen calls. It will help limit the calls to those concerning Municipal Court business. Calls regarding weddings are logged and forwarded to the judge for attention. The court will begin issuing U.S. passports in the spring. These actions are examples of the City of Renton Municipal Courts continuing efforts to provide excellent public service and expand our services in the face of increased workload and scarce resources. Page 3 TECHNOLOGY -DIGITAL RECORDING Renton Municipal Court is a court of record. This means all court proceedings must be re- corded and stored for future use for five years. These recordings have been made on four track cassette tapes for over thirty years. If a case is appealed these tapes are duplicated and given to attorneys for transcription. Duplication is a time consuming process and the sound quality of the duplicate tape is reduced with each replication. Occasionally this aging equipment needs repair. At times the fix can only be made with parts cannibalized from other machines because repair parts are no longer manu- factured. New technology has come to the rescue. Enter the Secure Recording System. With the help of the Information Services Department the court has installed digital recording software and equipment in both courtrooms on the third floor of the city hall and in the hearing room located in the jail. Recordings are now made on CD's on the existing court personal com- puters. The new system has proven beneficial in many regards. Foremost, the quality of the recording is superb. Duplication of a CD takes about five minutes compared to fifteen for a cassette tape. The duplicate CD is an exact copy of the original. A cassette tape and protective cover cost about $1.25. CD's cost about one-third as much. These improvements will benefit the city and it's citizens for many years through reduced costs of operation and supplies and will allow the court to better fulfill its requirements as a court of record. PROBATION OFFICER The court has long used a probation officer to monitor defendants after their conviction and sentencing. In the past these services were provided by King County on a contract basis. In 1997, in order to better track the defendants at a lower cost to the city, the job was awarded to a private contractor. In 2002 the court created the city employee position of Probation Officer and ended the contract for probation services. After an extensive search for an experienced and qualified applicant, the new position was awarded to Mr. Wesley Etheridge on June 2, 2002. Mr. Etheridge brings over thirty years of criminal justice experience to the court, more than twenty of which has been as a probation officer. The probation officer now monitors only City of Renton cases. The probation office is open 40 hours per week on a schedule that allows consistent and convenient contact between the probation officer and his clients. We welcome Mr. Etheridge to the city team and look forward to a successful professional relationship between the court and the probation officer. Page 4 2002 Report —Renton N1117 cipa/ Court Rentpn Municipal court Expenditures The court was able to save $73,685 or 5.7% of its budgeted expenditures in 2002. Under Budget Payroll/Benefits $69, 775 Minor Equipment/Supplies 11,565 Pro Tern Judges 7,501 Jury/Witness Fees 9,574 Over Budget Public Def Appeals $2,241 Interpreters 4,774 Conflict Public Def 11,300 Machinery & Equip 9,582 Revenues Collections of imposed fines, fees and forfeitures remained strong following six years of significant increases. City retained revenue of $1,084,588 was collected in 2002. f 1 1 1 40 00� f I� �� 0) 0) OD 0) o °D � o o N N N O Costs ®Budget Case Load During 2002 the number of cases filed in Renton Municipal Court decreased slightly from 2001. The decrease was due mainly to less parking enforcement activity. One parking checker position was vacant for a portion of 2002. Criminal case filings were up by more than 208 cases or 7.3% Renton Municipal Court 2002 Revenue a Criminal G Miscellaneous ❑ Infractions ❑ Parking $79,937 $518,135 $475,497 $11,019 Renton Municipal Court 2002 Case Filings 7,486 5,615 ® Traffic Infractions a Other Infractions ❑ Parking ❑ DUI 0 Criminal Traffic ❑ Crirninal Non -Traffic O Protection Orders 1,406 1,401 Y + — 1 Renton Municipal Court J_ City of Renton 2002 Annual Report Municipal Building 1055 South Grady Way INTRODUCTION Renton WA 98055 Renton Municipal Court is pleased to issue its 2002 Annual Report. FAX: 5-430-44 This review of 2002 is the fourth year of this publication. The court is FAX: 425-430-6544 Y the third branch of city government serving the citizens of the City of Renton. The court strives to provide equal, fair and speedy justice to all that come before it. This report is intended to inform you of the activities and operation of the court in its endeavor to attain that end. FACILITIES The court clerk's office, two courtrooms and two jury rooms are _ located in the Renton City Hall. They occupy approximately _ , 9,000 square feet on the third floor. In addition an in -custody ail hearing room is located within the Renton City Jail, also at city N a hall. The court continues to share its space with other city departments if their need coincides with a period of courtroom ��`, vacancy. ��,,�n IF FROM JUDGE 1URADO The year 2002 proved to be a successful one for the court. The staff continued to provide excellent customer service to all who a4; had contact with the court. I am proud of the court staff and am honored to work with this dedicated group of professionals in pro- - ' +fk viding service to our community. If this last to be the year were contrasted with recent years one thing that stands out is that 2002 brought declining revenues not- withstanding a sustained criminal caseload. The failure of defen-i r=3= -..�1:-+� dants to satisfy their court ordered financial obligations as well as _u(��='� a �72 citizens failing to pay traffic infractions can be attributed in part to �'r .... a declining economy and regional unemployment. The result hasbeen a measurable impact on the revenues of this court.1- The court will continue to provide the current level of service while trying to find creative and responsible ways to manage the resources available. In the coming year we will continue to de- velop policies and procedures designed to maintain the high stan- — -- E01------_ dards of professionalism and service the Renton Municipal Court is known for providing. Drawn by Roxanne Paz —Age 10 CITY OF RENTON MEMORANDUM DATE: April 14, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council FROM: Jesse Tanner, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day to -day activities, the following items are worthy of note for this week: ADMINISTRATIVE, JUDICIAL, AND LEGAL SERVICES DEPARTMENT • There is a new edition of CityView airing now on Renton Government Access Cable Channel 21. This quarter's edition of the City -produced video newsmagazine features the Police Department's Citizen Academy, the Lobby Volunteer program, the Renton City Concert Band, the Senior Housing Fair, Ham Radio Operators, and the Valley Hoop Shoots. Channel 21 program schedules are available at City Hall and at the libraries, or can also be found on the City website, www.ci.renton.wa.us. Call the City Clerk's office at 430-6510 for more information. • The Spring 2003 issue of TeamWorks, the City's Volunteer Newsletter, will be mailed to volunteers this week. The spring issue includes information about the upcoming Volunteer Banquet, new volunteer opportunities, results from the fall/winter volunteer survey, and a Board/Commission/Committee update. • A full listing of summer events has been added to the Spotlight section of the City's website, www.ci.renton.wa.us, including information about the Kidd Valley Summer Concert Series, Freddie's Club Fabulous Fourth of July and Fireworks event, Renton Farmers Market, Summer All Teen Musical at Carco Theatre, Cinema on the Piazza, Renton River Days, and much more. • Nominations for the Communities in Schools of Renton Business Committed to Kids Award are being accepted through April 28 h. The award recognizes and honors the contributions of Renton businesses supporting youth. Nominees must do business within the Renton School District boundaries and provide a significant level of involvement to help youth in our community. The award will be announced in May. For additional information call 425-204-2312 or find a link to the nomination form on the Spotlight section of the City's website at www.ci.renton.wa.us. COMMUNITY SERVICES DEPARTMENT • Human Services staff, collaborating with Washington State University Cooperative Extension and United Way, has submitted a grant application to the Federal Food Stamp Nutrition Education Program to fund a full- time person to work with the sixteen food banks in South King County. This funding would benefit the Renton Food Bank by providing cooking and nutrition classes to food bank clients. Nine South King County cities have provided in -kind matches for the grant. If approved, this new person would begin in October 2003. FINANCE AND INFORMATION SERVICES DEPARTMENT • The 2003 City of Renton budget has been added to the City's website, www.ci.renton.wa.us, in a downloadable .pdf format. Citizens can view the entire budget on-line, including the Budget at a Glance, Operating Budget, Performance Indicators, Debt Service, and Capital Improvement Program sections of the budget. Administrative Report April 14, 2003 Page 2 PLANNINGBUILDING/PUBLIC WORKS DEPARTMENT • In responding to a sewer backup report in the vicinity of S. 5th St. and Burnett Ave. S., maintenance staff found sediment in the sewer line that had caused a backup in the side sewer of a residence. Internal television inspection revealed sediment in a portion of the sewer line in the vicinity of the King County Metro interceptor construction work. At first there was concern that this material was concrete grout, but further testing has shown that the material can be removed by water flushing. Staff believes that this material entered the sewer line during the sewer interceptor construction work. We have requested that King County Metro have the interceptor contractor remove the sediment from the sewer line, and assure that the side sewers from the residences are also clear of sediment. KC Metro is cooperating in this effort. Meanwhile the sewer and side sewers continue to function and we are not experiencing additional sewer backups. POLICE DEPARTMENT • During the week of April 15-21, the Police Department will be conducting traffic emphasis in the following areas: Renton Police Department Traffic Enforcement Emphasis A ril 15-21 Date 6:00 a.m. to Noon Noon to 6:00 P.m. All Da Motorcycles Cars Motorcycles Cars Radar Trailer April 15 Maple Valley Hwy SW Sunset Blvd 400 blk, S 2nd St 400 blk, S 2° St 800 Union Ave NE Tuesday Speed S eed/tums Speed Speed April 16 S 4 & Mill/Cedar Maple Valley Hwy Rainier Ave N 400 blk, S 2° St 800 block, Union Ave Wednesday sin S eed Speed Speed NE April 17 -Stop Oakesdale Ave SW School Zones 400 blk, S 2° St Maple Valley Hwy 2200 Talbot Rd S Thursday Speed Speed Speed Speed April 18 Rainier/Grady Way Maple Valley Hwy Rainier/S 2° St School zones 2200 Talbot Rd S Friday Red light Speed Red light Speed April 21 Rainier/Grady Way Edmonds Ave SE 400 blk, S 2° St Rainier/S 2d St 2200 Talbot Rd S Monday Red light Speed Speed Red light CITY OF RENTON COUNCIL AGENDA BILL AI #: For Agenda of: April 14, 2003 Dept/Div/Board.. AJLS Department Staff Contact...... Jesse Tanner, Mayor Agenda Status Consent .............. X Public Hearing.. Subject: Reappointments to Airport Advisory Committee Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Exhibits: Study Sessions...... Information........ . Recommended Action: Approvals: Legal Dept......... Finance Dept...... Council concur Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted.......... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Mayor Tanner makes the following reappointments to the Airport Advisory Committee: For the Kenn dale representatives: Marcie Palmer as the primary representative for a three-year term, which expires on 5/7/06. Ms. Palmer's address is: 2507 Park PI N, Renton, WA 98056; phone: 425-271-0454. Marleen Mandt as the alternate representative for a three-year term, which expires on 5/7/06. Ms. Mandt's address is: 1408 N 26`h St, Renton, WA 98056; phone: 425-271-1167. For the Aviation representatives: Michael Rogan as the Airport -at -Large primary representative for a three-year term, which expires on 5/7/06. Mr. Rogan's address is: 2055 Killarney Way, Bellevue, WA 98004; phone: 425-462-9366. Greg Garner as the Airport -at -Large alternate representative for a three-year term, which expires on 5/7/06. Mr. Garner's address is: 1209 Lincoln PI NE, Renton, WA 98056; phone: 425-226-8551. Karen Stemwell as the Aircraft Owner's and Pilot's Association alternate representative for a three-year term, which expires on 5/7/06. Ms. Stemwell's address is: PO Box 3365, Renton, WA 98056; phone: 206-718-3202. 4 CITY OF RENTON COUNCIL AGENDA BILL SUBMITTING DATA: Dept/Div/Board.... AJLS Department Staff Contact ......... Jesse Tanner, Mayor SUBJECT: Municipal Arts Commission Appointment Gifford Visick EXHIBITS: Recommendation from Municipal Arts Commission Community Service application 11 AI#: -,. e, FOR AGENDA OF: April 14 2003 1 AGENDA STATUS: Consent ................. X Public Hearing..... Correspondence... Ordinance ............. Resolution............ Old Business......... New Business....... Study Session........ Other ..................... RECOMMENDED ACTION: APPROVALS: Refer to Community Services Committee Legal Dept............ Finance Dept........ Other..................... 71SCAL IMPACT: Expenditure Required..... Transfer/Amendment.... Amount Budgeted............ Revenue Generated....... SUMMARY OF ACTION: Mayor Tanner appoints Gifford Visick to the Municipal Arts Commission for a three-year term to expire on December 31, 2005, replacing Eileen Cunio whose term expired December 31, 2002. Mr. Visick's address is: 12405 SE 981" St, Renton, WA 98056; Phone 425-255-4437. The other members of the Municipal Arts Commission are: Ava Hammond, Paul Webb, Diana Hagen, Renne Saling, Jerri Everett, Edythe Gandy, Michael J. O'Halloran, Eleanor L. Simpson, Doug Kyes, Nancy Hoben, and one vacancy due to resignation of Virginia Corder. Mayor Jesse Tanner April 3, 2003 Gifford Visick 12405 SE 98" St Renton, WA 98056 SUBJECT: MUNICIPAL ARTS COMMISSION APPOINTMENT Dear Mr. Visick: Mayor Tanner has submitted your name for appointment to the Municipal Arts Commission for a three-year term that expires December 31, 2005. The Community Services Committee of the City Council will meet on April 21st at 5:00 p.m. in the 71h floor council conference room to consider the appointment. You are invited and encouraged to attend this meeting. The Committee will then submit their report at the council meeting that same evening at 7:30 p.m. at which time the City Council will consider confirmation of your appointment. You are also invited to attend this meeting. The Municipal Arts Commission meets at 8:00 a.m. in the 71h floor council conference room on the first Wednesday of the month, with additional meetings as required. You may contact April Alexander at 425-430-6600 for more information about the Commission. Sincerely, A 'to Margar Pullar Executive Secretary to the Mayor cc: Community Services Committee Members Jay Covington Sylvia Allen April Alexander Julia Medzegian 1055 South Grady Way - Renton, Washington 98055 - (425) 430-6500 / FAX (425) 430-6523 ® This paper contains 50 % recycled material, 30 % post consumer AHEAD OF THE CURVE CITY OF RENTON APPLICATION FOR COMMUNITY SER VICE If you are interested in participating in local government by membership on any of the following City boards, commissions, or committees, please complete this application and return it to: CC )'eka -e:t 9) '✓ I owvt 0 y Office of the Mayor 6EI'f n Al % '-, ��ja ��le�l��nder City of Renton a w— ��P t 5c'>1 1055 South Grady Way Ap; it/N-exanC(ef- Renton, WA 98055 Check the boards commissions/committees in which you are interested. O AIRPORT ADVISORY COMMITTEE * LIBRARY BOARD 0 BOARD OF ADJUSTMENT * MUNICIPAL ARTS COMMISSION:* L BOARD OF ETHICS * 0 PARK BOARD 0 CIVIL. SERVICE. COMMISSION:* 0 PLANNING COMMISSION. 0 HOUSING AUTHORITY * SENIOR CITIZENS ADVISORY COMMITTEE HUMAN RIGHTS & AFFAIRS COMMISSION.* SISTER CITY COMMITTEE; :CUAUTLA 0 HUMAN SERVICES ADVISORY COMMITTEE * SISTER CITY COMMITTEE . NISHIWAKI *Special membership requirements apply.. _Visit www.cLrenton. a.us.or.call 425-430-6500 for details. . Your application will be given. every consideration as vacancies occur. MR. MS. NAME/r%�d�r' j� ADDRESS c c16 PHONE: DAY 27 - S % NIGH �'��G G%r1''Z - 77j 4 DATE ZIP CODE EMAIL 1J RENTON RESIDENT? HOW LONG? S - -7 d CITY OF FORMER RESIDENCE a EDUCATIONAL BACKGROUND ��. 4 �'�G' ( t�C.L��r / V�- OCCUPATION EMPLOYER EMPLOYER OCCUPATIONAL BACKGROUND COMMUNITY ACTIVITIES (organizations/clubs/service groups, etc.) f J r✓� (F� l�� c/•C . �• REASON FOR APPLYING FOR THIS BOARD/COMMISSION/COMMITTEE /w CZ'1� Z' /.�L 7d- �L��� �l� T/'ter %.! ��'✓'/'i�'(�i�%�7� /f,�/�!C'�/'9' CAN ATTEND -DAY MEETINGS? �f CAN ATTEND NIGHT MEETINGS?L`i Applications will be kept on file for one year. If you have questions about serving on a board, commission, or committee, please feel free to contact the Mayor's Office at 425-430-6500. 121001 Y MEMORANDUM .6 CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 RE EI ED APR 0 2 2001 MAYORS OFFICE TO: Jesse Tanner, Mayor FROM: Jim Shepherd, Community Services Administratgr 4 ,4 SUBJECT: Recommendation for Appointment to Rent n Municipal Arts Commission STAFF CONTACT: Sylvia Allen, Recreation Dire0o*' ['? DATE: April 1, 2003 The members of the Municipal Arts Commission recommend the appointment of the following candidate to fill the current vacancy on the commission: Gifford Visick to fill Eileen Cunio's term. Expiration of term was 12/31/02. Gifford Visick submitted an Application for Community Service on February 23, 2003. He attended one meeting of the Renton Municipal Arts Commission on March 5 and was interviewed after the meeting by a panel of commission members. Gifford is newly retired and has lived in Renton for 35 years. He has a BA in Industrial Design and has varied background in the arts through poetry, oil painting and writing short stories. Currently, Gifford is an active volunteer at the Renton Senior Center, Group Health and serves as a referee for Soccer leagues. He is very enthusiastic about the work of the arts commission and his work background and writing expertise will be a valuable asset to the Arts Commission. CC: Sylvia Allen, Recreation Director 2003-070aa CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board. Staff Contact..... Subject: AJLS/City Clerk Bonnie Walton Bid opening on 4/9/2003 for CAG-03-029, Renton Aquatic Center Exhibits: Staff Recommendation Bid Tabulation Sheet (three bids) Recommended Action: Council Concur Al #: For Agenda of: 04/14/2003 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions...... Information......... Approvals: Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... $4,105,876.99 Transfer/Amendment....... Amount Budgeted....... $4,362,918 Revenue Generated......... Total Project Budget $5,000,000 City Share Total Project.. SUMMARY OF ACTION: Engineer's Estimate for Construction: $3,604,676 (base bid, excluding sales tax) $3,900,216 (base bid, plus alternates 1, 3 & 4, excluding sales tax) STAFF RECOMMENDATION: In accordance with Council procedure, bids submitted at the subject bid opening met the following three criteria: There was more than one bid, the low bid was within the project budget, and there were no irregularities. Therefore, staff recommends that Council accept the low bid submitted by Powell Construction Company and authorize the Mayor and City Clerk to sign the agreement in the total amount of $4,105,876.99, including base bid amount of $3,411,249, plus alternate #1 (water slide), alternate #3 (play structure), alternate #4 (spray ground), and all sales tax. X CITY OF RENTON MEMORANDUM DATE: April 14, 2003 TO: Kathy Keolker-Wheeler, Council President Renton City Councilmembers VIA: Jesse Tanner, Mayor 1t� Bonnie Walton, City Clerk FROM: Jim Shepherd, Community Services Administrator STAFF CONTACT: Dennis Culp, Facilities Director x6606� SUBJECT: Bid Opening, Renton Aquatics Center In accordance with the procedures for reporting information of bid openings, the following is provided: 1. The basic project is the construction of an aquatics center that includes an activities pool area, a wave pool area, a water slide area, and a lazy river area. In addition there will be a lap pool, changing rooms and a concession area. 2. The city received 3 bids for this project. 3. The engineer's estimate for the base bid is $3,604,676 and for Alt #1 ($169,000), alt #3 ($101,460), and alt # 4 ($25,080) for a total estimate of $3,900,216 (excludes state tax). 4. The preferred project includes the base bid plus alt #1 at $224,133, alt #3 at $81,114, and alt #4 at $57,288 for a total project construction cost of $3,773,784 Excluding WSST. Adding WSST the preferred project costs $4,105,876.99. 5. The project construction budget is $3,741,035 plus a contingency of $269,000. The total construction budget therefore is $4,010,035 (exclusive of WSST). Adding WSST the construction budget becomes $4,362,918.08. 6. The apparent low bid received by Powell Construction of $3,773,784 includes the base bid plus alternate #1 (water slide), alternate #3 (play structure), and alternate #4 (spray ground). This bid is within the project budget. 7. The project budget is $5,000,000, which includes design, engineering, state taxes, permits, contingency, and arts. The funds spent to date are $191,759.01 for design and engineering. 8. The fund source is Fund 307, which is appropriated at $5,000,000. 9. There are no irregularities in the bid process. 10. The apparent low bidder is Powell Construction Company and is the recommended Construction Contractor. 11. Staff recommends that this item be placed on the "Council Concur" agenda for award of a construction contract to Powell Construction Company, Inc. in the amount of $4,105,876.99, which INCLUDES Washington State sales tax. CC: Jay Covington Dennis Culp BIDDER FORMS BID Base Bid Sub List Triple Form Bid Bond Addenda (2) Excludes 8.8% Sales Tax Levernier Construction, Inc. X X X X X Base Bid: $3,478,300.00 7620 E. Spear Spokane, WA 99212 Dennis M. Rucker, Treas. Alt. #1 + 198,600.00 Alt. #2 + 75,800.00 Alt. #3 + 68,100.00 Alt. #4 + 32,400.00 Alt. #5 5,700.00 + Alt. #6 + 3,500.00 Alt. #7 + 3,000.00 Alt. #8 + 11,600.00 Alt. #9 + 310,500.00 Powell Construction Co. X X X X X Base Bid: $3,411,249.00 PO Box 97070 Kirkland, WA 98083-9770 ✓like Brehm VP Alt. #1 + 22,4133.00 (sic) Alt. #2 + 92,956.00 Alt. #3 + 81,114.00 Alt. #4 + 57,288.00 Alt. #5 8,990.00 + Alt. #6 + 12,576.00 Alt. #7 + 7,808.00 Alt. #8 + 39,262.00 Alt. #9 + 445,678.00 W.G. Clark Construction Co. X X X X X Base Bid: $3,662.000.00 408 Aurora Ave. N. Seattle, WA 98109 Mike Ducey, Pres. Alt. #1 + 17,0,624.00 (sic) Alt. #2 + 77,343.00 Alt. #3 + 69,470.00 Alt. #4 + 33,093.00 Alt. #5 + 5,789.00 Alt. #6 + 3,524.00 Alt. #7 + 2,990.00 Alt. #8 + 20,186.00 Alt. #9 + 286,323.00 ENGINEER'S ESTIMATE '.EGEND: rripleForm: Non -Collusion Affidavit, Anti -Trust Claims, Minimum Wage Sub: Subcontractors List $3,604,676 CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Community Services Department Dept/Div/Board.. Recreation Division Staff Contact...... Sylvia Allen, Recreation Director Extension 6609 Subject: Naming of the new Aquatic Center Exhibits: Issue Paper Minutes from the March 11, 2003 Board of Park Commissioners meeting. Al #: For Agenda of: April 14, 2003 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Refer to Community Services Committee Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: None Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. X SUMMARY OF ACTION: The Board of Park Commissioners recommends that the new aquatic center be named the Henry Moses Aquatic Center. STAFF RECOMMENDATION: The Community Services Department staff recommends that council concur with recommendation of the Board of Park Commissioners. Rentonnet/agnbill/ bh CITY OF RENTON MEMORANDUM DATE: April 7, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council VIA: J� Jesse Tanner, Mayor FROM: Jim Shepherd, Community Services Administrat, `�✓ STAFF CONTACT: Sylvia Allen, Recreation Director SUBJECT: Naming of the new Aquatic Center ISSUE: A new aquatic center is currently being built and will be open for use in June 2004. The Board of Park Commissioners has recommended that it be named the Henry Moses Aquatic Center. RECOMMENDATION: Staff recommends the City Council concur with the recommendation of the Board of Park Commissioners and name the new facility the Henry Moses Aquatic Center. BACKGROUND: In 1953 the new swimming pool built in Liberty Park was named the Henry Moses Pool after the popular local athlete and last chief of the Duwamish Indian tribe. The pool served the Renton community for forty-four years, before it was closed in 1997. Many Renton residents have fond memories of the pool and would like the name transferred to the new aquatic center being built in Cedar River Park. In Attendance: Members Ralph Evans, Chair Cynthia Burns Ralph Evans Michael O'Donin Marge Richter Tim Searing Troy Wigestrand Absent Ron Regis City of Renton Park Board Minutes City Hall 1055 South Grady Way 5th Floor March 11, 2003-4:30 p.m. Staff Sylvia Allen Leslie Betlach Terry Flatley Vincent Orduna Sandy Pilat Jerry Rerecich Jim Shepherd Others Diane Postelwait Herb Postelwait CALL TO ORDER The March meeting was called to order by Chair, Ralph Evans, at 4:32 p.m. APPROVAL OF MINUTES Michael O'Donin made a motion seconded by March Richter to approve the February minutes as submitted. All were in favor, motion carried, minutes approved. ANNOUNCEMENTS V.J. Orduna, Cultural Arts Coordinator, was introduced to the Board. The upcoming retirement celebration(s) for Dennis Breznikar was announced. CONSENT Sylvia Allen reviewed the consent agenda. Cynthia Burns made a motion seconded by Michael O'Donin to approve the consent agenda with staff recommendations. All present were in favor, the consent agenda was approved. OLD BUSINESS Naming of new aquatic facility Cynthia Burns made a motion, seconded by Marge Richter to name the new aquatic center after Henry Moses. All were in favor, motion carried. Rental Policy Sylvia Allen drafted a policy addressing reduced or waived fees for employees' use of city facilities. The Board members discussed that if an City of Renton Park Board Minutes March 11, 2003 Page 2 of 2 employee had been employed by the city for 25 years they felt it was acceptable to consider waiving the fee for a retirement party. Jim voiced concerns that Human Resources may have. Michael O'Donin made a motion seconded by Tim Searing for staff to work on a new revised draft policy allowing the provision of waiving or reducing the fees for retirement parties for employees. All present were in favor, item deferred until April meeting. Use of Ivar's contributions A copy of the breakdown was provided to the Board members of Ivar's contributions and how they are proposed to be used. Tim Searing made a motion seconded by Mar91e Richter to approve the appropriations as suggested. All were in favor, motion carried. OTHER Naming of the trail connection Leslie Betlach noted the times the Committee of the Whole Presentation could be viewed on cable. The Park Board recommendation had been referred to the Community Services Committee. Diana Postelwaite remarked how much she enjoyed working with the City employees on events and thanked Jim and Jerry for their cooperation. It was noted that the new statue was in placed at the Piazza and Liberty Park construction should be completed in May. ADJOURNMENT Troy Wigestrand made a motion seconded by Michael O'Donin to adjourn the March meeting. All were in favor, meeting adjourned at 5:37 p.m. Sig t re l'k CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. EDNSP Department Staff Contact...... Norma McQuiller (ext. 6595) Subject: First Round of 2003 Neighborhood Grants Exhibits: Issue Paper - 2003 Grant applications Issue Paper- Process for Additional Funding Grant Applications FJF3 For Agenda of: 4-14-03 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Refer to Community Services Committee Legal Dept ......... x Finance Dept ...... X Other ............... Fiscal Impact: Expenditure Required... $3,271.71 Transfer/Amendment....... Amount Budgeted....... $50,000.00 Revenue Generated......... Total Project Budget City Share Total Project.. 9i SUMMARY OF ACTION: Seven project applications and four newsletter applications were submitted for the first round of neighborhood program funding. Staff evaluated each request against established criteria. Two project grants and four newsletter grants are recommended for funding. STAFF RECOMMENDATION: • Approve two project applications and four newsletter application totaling $2974.71, with a contingency fund of $297. • Conduct a second round of funding with a deadline in October, 2003. EDNPNeighborhoodGrants2003Community Services AgendaBil14-8-03 CITY OF RENTON ECONOMIC DEVELOPMENT, NEIGHBORHOODS, & STRATEGIC PLANNING MEMORANDUM DATE: April 8, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council VIA: Mayor Jesse Tanner Sera � FROM: Alex Pietsch, Administrator STAFF CONTACT: Norma McQuiller x6595 SUBJECT: 2003 Grant Applications ISSUE: Review of seven project grants and four newsletter grants for compliance with Neighborhood Program objectives. BACKGROUND SUMMARY: The City Council appropriated $50,000 in the 2003 budget for the neighborhood grant program. The first round of 2003 grants started with the promotion/advertising of the program. Announcements ran in the King County Journal, Renton Reporter, City Source, Channel 21, and the City's web site beginning in January through the middle of March. On February 19, 2003, a grant workshop was held for those neighborhood representatives who wanted to learn more about the program and application process. Four representatives from three neighborhoods attended the workshop. Seven projects and four newsletter applications were submitted from seven neighborhoods. PROJECT EVALUATION CRITERIA The following criteria are used to evaluate projects: a) Project size and complexity are appropriate for neighborhood group b) Location of project is appropriate c) Project documentation shows neighborhood participation and adequate volunteer labor reflecting community support for the project d) Maintenance is accounted for after completion e) Project is visible and benefits to the public f) Sufficient matching funds exist through sweat equity, cash, or donated labor /materials g) Physical improvements benefit a larger area of a community h) Project facilitates other neighborhood program objectives including neighborhood networking, stimulating self-help, and neighborhood organization. April 8, 2003 Page 2 i) Project has realistic budget RECOMMENDATION: • Staff recommends approval of funding for the following grant project applications: 1. Highbury Park Homeowners Association - $515.71: Upgrade of two neighborhood traffic circles. The project consists of laying weed mat, landscape rockery, and beauty bark on NE 51h Court and Edmonds Court NE. The project meets the criteria of planning, neighborhood support, and commitment to maintenance and demonstrates and promotes neighborhood pride. (The project meets criteria a, b, c, d, f, h, I) 2. Summerwind Traffic Circles — $430.00: Upgrade of neighborhood traffic circles. The project consists of planting geraniums in traffic circles throughout the neighborhood. This reflects a continuing commitment by the residents to maintain and enhance their neighborhood through this beautification project. The project reflects neighborhood support, need, visibility, and benefit to the public. Staff recommends some perennials that will tolerate drought, i.e. lavenders or bulbs, as geraniums are not the "color plant" of choice. (The project meets criteria a, b, c, d, f, h, and i) • Conduct a second round of funding with a deadline in October 2003.Remaining budget available for second round Project and Newsletter grants is $46,930.29 Staff recommends denial of funding for the following project applications, as they do not currently meet the criteria of the Neighborhood Program: Summerwind Homeowners Association — Removal of six large maple trees that line Sunset Blvd and Field St on private property at the Sunset entrance into the Summerwind neighborhood. The residents would commission removal/replacement of these trees with a commercial arborist. These trees are not deemed a problem at this time and were originally designed for the landscaped entrance. A future SR 900 project slated to happen in two or three years will take down these trees and replant them at a new alignment. (The project does not meet criteria of program at this time based upon above information) 2. North Renton Neighborhood Association — Paint mural depicting artist Doug Kyes animated work, "Coal..To..Planes.. And Beyond." Staff supports the idea of a mural, however feels that a different design would be more appropriate. A historical mural that aligns more with the scope of work/goal/vision of the City for North Renton should be considered. It is recommended that residents work with City staff in this selection process and apply in the next round of grants. (The project does not meet criteria a and c) 3. Honey Creek Heights - Improve three spaces within the plat with new bark, six foot emerald greens, two 10'xl6'x3'split rail cedar fences and shrubs at each entrance, and line bottom of drainage ditch with rock. There are concerns that this proposal April 8, 2003 Page 3 will only benefit a few property owners. The easements proposed for improvement are located on private property and improvement would not create a public benefit. The drainage ditch is not just a ditch but also a bio Swale, an integral part of the water quality system for this plat. Grass is required to be maintained to continue the efficiency of this facility. While rock dams may be constructed to slow the water down in the swale, armoring the entire swale is not acceptable as it minimizes the intended water quality effort. The proposed split rail fences are problematic. The easterly location may conflict with both the fire hydrant and the easement which gives narrow access to a lot behind the plat. The westerly location (near the bio swale) would actually be desirable as an added safety feature because the swale drops in excess of five feet in some areas. Other than that function, the rail fences do little to delineate the neighborhood or create a gateway. (The project does not meet criteria a, b, c, e, and g) 4. Kennydale Neighborhood Association — Install a wood carved sign "Welcome to Kennydale" to be located at S Lake Washington Blvd/Kennydale Slope. The sign would be a duplicate of the two existing signs located at N. 30th St but small in size (3'x 4'). The chosen location appears inappropriate for a "Welcome to Kennydale" sign as it is well into the Kennydale neighborhood. Staff supports a sign project but is this the appropriate location and if so, is this the appropriate design for the sign? The neighborhood needs to compile a realistic budget, identify an adequate neighborhood match and supply a volunteer list showing commitment on the part of the community to the project. It is recommended that neighborhood work with staff on the type of sign and location and re -submit the application in the second round of grants for 2003. (The project does not meet criteria c, f, and i) 5. Tiffany Park Homeowners Association — Beautify neighborhood with flowers, solar lighting, statuaries, bark/chips, and private sign for neighborhood park. A "private property" sign located at the neighborhood park is the financial responsibility of the homeowners association and not a viable use of City funds. This neighborhood received funds through the City of Renton Neighborhood Program last year for six statuaries which were installed. Staff finds that adding to the number of statues throughout the neighborhood does not add any additional public benefit. Portable solar lighting appears extravagant and could easily be vandalized. Staff suggests that the neighborhood develop a landscape plan for their park and re -apply in next round of 2003 grant applications for beautification of their neighborhood park. (The project does not meet criteria b, c, e, f, and g) Staff recommends approval of funding for the following administrative newsletter applications: 1. Highbury Park Homeowners Association - $80.00 for annual printing expenses for a newsletter printed and hand delivered twice a year; 2. Summerwind Homeowners Association - $279.00 for annual printing and postal expenses for a quarterly newsletter; April 8, 2003 Page 4 3. Maplewood Glen Neighborhood Association - $170.00 for annual printing expenses for a newsletter printed and hand delivered quarterly; and 4. Kennydale Neighborhood Association - $1,500 for annual printing expenses for a newsletters printing and postal expenses for a quarterly newsletter. RECOMMENDATION SUMMARY: o Approve two project applications and four newsletter applications totaling $2971.71, including a contingency fund of $297.00. The contingency fund is recommended to address potential cost overruns and is discussed in a separate issue paper "Process for Approving Additional Neighborhood Grant Funding for An Existing Project," dated April 14, 2002 (attached). cc: Jay Covington, Chief Administrative Officer Alex Pietsch, EDNSP Administrator Rebecca Lind, Planning Manager Norma McQuiller, Neighborhood Coordinator CITY OF RENTON ECONOMIC DEVELOPMENT, NEIGHBORHOODS AND STRATEGIC PLANNING MEMORANDUM DATE: April 4, 2003 TO: Jesse Tanner, Mayor Toni Nelson, Chair of Community Services Committee Members of the Community Services Committee FROM: Alex Pietsch, EDNSP Administrator STAFF CONTACT: Rebecca Lind (ext 6588) SUBJECT: Process for Approving Additional Neighborhood Grant Funding for an Existing Project ISSUE: Should the Council adopt a process to allow administrative approval of cost overruns on Neighborhood Grant projects? RECOMMENDATION: • During each round of grant awards, allocate from within the initial $50,000 appropriation, contingency funds to allow additional funding for up to 10 % of the estimated total project cost for all grants approved in one funding cycle. The total neighborhood program grant budget of $50,000 would fund all projects and contingencies. • Pay for cost overruns from the contingency fund only if the project meets the following criteria: 1. The neighborhood group has sufficient "sweat equity" to cover the additional amount; 2. The request is made in writing or by e-mail and approved by staff prior to expenditure of the additional amount; 3. The need for additional funding results from unforeseen circumstances related to a change in materials or expertise not anticipated during the original approval process; and April 4, 2b03 Page 2 4. The additional expenditures are needed to implement the project as approved by Council. • Present the contingency fund request to Council each time a group of grants is proposed for funding approval. BACKGROUND SUMMARY: A number of neighborhood grant projects exceeded the approved budget due to unanticipated problems encountered during construction, changes in suppliers and materials, or inadequate estimation on the part of volunteers. The existing grant application and review process does not provide any way to adjust the grant amount at the administrative level. In some cases, staff was unaware of the cost overrun until all expenditures were accounted for. In several instances, revised cost estimates were presented to Council for authorization of additional grant funding. The last time this occurred, the Community Services Committee requested that staff develop a mechanism to allow adjustment in the total grant amount for funded projects. After reviewing the overall grant amounts and expenditures, staff found that from 1999 through 2002, 11 out of 29 projects had cost overruns. Six of these projects had cost overruns under 15 % of budget. Three were over budget by 16 to 19 %; one project was at 27.5 % and one at 37.5 %. Although the percentages of cost overrun are high in a few instances, the dollar amounts involved are relatively small. The largest overrun, for example, was for traffic island beautification. The grant was approved at $781.88 but actual expenditures were $1,075.64 amounting to a 37.5 % overrun. Clearly the larger amount met program criteria and could have been approved in the original budget. Of the projects with cost overruns, two did not have enough recorded sweat equity to cover the total project expenditures. A sweat equity match is required for all grants in this program. Without a sufficient match, the Neighborhood Program objectives of promoting self-help, networking and a sustainable active neighborhood could easily be undermined. A relatively small cost overrun could result in a sweat equity requirement that could not be legitimately satisfied. For example, a cost overrun of $200 would require an additional match of 20 hours of labor. However the project might not have enough labor value to legitimately meet this requirement. In such cases a neighborhood monetary match of $200 would be required. To maintain program continuity, staff recommends that all cost overrun approvals be required to meet match requirements. If cost overruns change the requirements for neighborhood groups, early notification is critical to ensure that a project is still feasible and that match requirements can be met. To improve accountability on the part of neighborhood groups, staff recommends that all overruns be approved prior to expenditure to be eligible for reimbursement. In the past neighborhood groups did not always check with staff prior to ordering additional supplies. As a result the cost overrun was not detected until the invoice was presented by a local EDNSP/Neighborhoods/Grants/Community Services/Cost Overrun Issue Paper 2003 April 4, 2003 Page 3 business. This situation can easily be corrected using better communication with neighborhood groups and by earlier tracking of expenditures. Staff is already changing the internal process to make this adjustment. A contingency fund would allow the City to monitor and control program costs but would still allow flexibility in funding cost overruns, meet program criteria and hold neighborhood groups accountable. Although the fund amount would be based on 10 % of the total budget of all approved projects, overruns on a project basis could exceed this threshold provided money was still in the fund. If the last project in were to deplete the fund, staff would be required to return to Council for authorization. In no case would the approved project budget plus the contingency fund exceed the total program budget of $50,000 without Council authorization. Since the majority of projects are completed within budget, depletion of the contingency fund is not expected. Most years the projects over and under budget balance one another so that the total amount actually approved by Council is not exceeded. The Neighborhood Grant program so far has not used all of the $50,000 budgeted for it. Expenditure amounts over appropriations only occurred in 1999, with $11,755 approved and $11,965 expended. In 2001, although 7 of 11 projects were over budget, total expenditures were under the authorized amount because one grant was not undertaken ($30,702 approved and $30,085 expended). However if all projects had moved forward, a contingency fund would have been useful. Such a fund would to allow staff to evaluate and approve legitimate overruns within limits authorized by Council without relying on some other project being under budget. Money remaining in the contingency fund after completion of grant projects would revert to the grant project budget to be used during the next cycle of funding. A new contingency fund would then be established the next time Council approves a group of projects. CONCLUSION: It is recommended that, during each cycle of neighborhood grants, a contingency fund be established based on 10% of the total budget of all grant projects and that staff be authorized to approve grant overruns out of this fund provided the overrun meets the approved administrative criteria. Use of the contingency fund will benefit the Neighborhood Program by allowing greater flexibility in addressing legitimate needs that arise during project implementation. In addition, use of the recommended criteria is expected to promote more accurate cost estimation at the beginning of a project, and ensure that all City expenditures for projects meet program objectives. Enclosures Council Referral #1715 cc: Members of Renton City Council Jay Covington Norma McQuiller Victoria Runkle EDNSP/Neighborhoods/Grants/Community Services/Cost Overrun Issue Paper 2003 1999 NEIGHBORHOOD GRANTS Pa ment made in 2000 Neighborhood Project ID# Grant Payments Balance Kennydale Daffodils 676.00 273.28 402.72 136.64 266.08 12.35 253.73 440.00 -186.27 Lakeview Signage 450.001 25.97 424.03 363.81 60.22 79.23 -19.01 Monterey Terrace Refurbish Entry 425.00 461.55 -36.55 Sign/Lighting Monterey Terrace Sprinkler System 1,629.00 1,629.00 0.00 Ponderosa Estates Signage 2,600.00 461.55 2,138.45 116.86 2,021.59 1,031.59 990.00 143.61 846.39 93.84 752.55 31.37 721.18 488.70 232.48 254.12 -21.64 -20.00 -1.64 Renton Hill Electrical/, 975.00 241.04 733.96 Holiday Lighting 158.01 575.95 3.26 572.69 539.43 33.26 Victoria Hills Rockery/Retaining 5,000.00 5,000.00 0.00 Wall/Electrical/ Landscaping 7 GRANTS TOTALS: $ 11,755.00 $ 11,965.21 $(210.21) 2000 NEIGHBORHOOD GRANTS Neighborhood Project Earlington Daffodils/ Sign/Garden Highlands Bulbs Kennydale Signage North Renton NA Signage Summerwind Bulbs Payment made in 2001 ID# Grant Payments Balance 1,700.00 742.69 957.31 64.57 892.74 1,200.00 660.00 540.00 43.92 496.08 3,895.00 1,000.00 2,895.00 55.68 2,839.32 2,787.00 52.32 885.00 570.15 314.85 189.12 125.73 1,000.00 161.43 838.57 348.99 489.58 164.13 325.45 254.30 71.15 5 GRANTS TOTALS: $ 8,680.00 $ 7,041.98 $ 1,638.02 2001 NEIGHBORHOOD GRANTS Neighborhood Project ID# Highbury Park HOA Traffic Circle Beautification Honey Creek Ridge Traffic Circle Plantings Kennydale Signage Kennydale Camas Street Trees Maplewood Glen Signage North Renton NA Bulbs Piazza Renton Mural "Lost Black River" Rolling Hills Village Entrance Upgrades/ Beautification *$111 charged against the Admin Grant Acct Steeplechase Hills HOA Electrical Payment made in 2002 Payment made in 2003 Grant Payments Balance 1,746.64 966.14 780.50 350.88 429.62 305.02 124.60 115.46 9.14 667.60 267.00 400.60 368.73 31.87 29.34 2.53 5,170.00 490.46 4,679.54 162.30 4,517.24 1,084.00 3,433.24 3,794.00 -360.76 42.14 -402.90 8.11 -411.01 231.04 -642.05 250.13 -892.18 -14.05 -878.13 1,465.00 1,445.26 19.74 80.65 -60.91 3,269.00 44.77 3,224.23 321.80 2,902.43 318.71 2,583.72 4.34 2,579.38 266.02 2,313.36 48.35 2,265.01 1,061.02 9.63 1,051.39 79.38 972.01 1,060.80 -88.79 8,618.90 274.18 8,344.72 7,552.36 792.36 1,800.00 -1,007.64 3,846.70 1,800.00 2,046.70 190.40 1,856.30 111.00 1,745.30 123.91 1,621.39 94.44 1,526.95 670.39 856.56 337.28 519.28 487.59 31.69 661.001 661.00 0.00 Financial Status Worksheet.xls Page 1 Tiffany Park HOA Valley Vue Estates HOA Traffic Circles Park Benches Entrance Signs/ Landscaping 11 GRANTS (One not used) TOTALS: Newsletters Kennydale Maplewood Glen NA North Renton NA Summerwind HOA 4 GRANTS TOTALS: 2,000.00 902.00 1,098.00 133.66 964.34 21.76 942.58 849.99 92.59 12.34 80.25 2,197.02 249.25 1,947.77 1,380.83 566.94 3.22 563.72 283.81 279.91 15.63 264.28 $ 30,702.88 $ 30,085.45 $ 617.43 1,500.00 1,500.00 0.00 179.001 179.00 0.00 685.00 685.00 0.00 279.00 279.00 0.00 2,643.00 2,643.00 0.00 Financial Status Worksheet.xls Page 2 2002 NEIGHBORHOOD GRANTS Neighborhood Project Ginger Creek CA (2nd Round) Tiffany Park Pocket Park Glencoe NA (2nd Round) Landscape Around & Rennovate Signs Highbury Park HOA Signage Highlands CA Honey Creek Ridge HOA North Renton NA Renton CA (2nd Round) Summerwind Tiffany Park HOA 9 GRANTS Newsletters Highbury Park HOA Kennydale Signage Traffic Island Beautification Traffic Circles Beautification Traffic Circle Rehabilitiation Park Upgrades Traffic Circles Beautification TOTALS: Payment made in 2003 ID# Grant Payments Balance $11,222.60 1,995.05 9,227.55 $ 2,356.07 3,558.00 779.39 2,778.61 582.46 2,196.15 584.85 1,611.30 513.54 1,097.76 42.37 1,055.39 1,674.44 -619.05 54.66 -673.71 4,890.00 3,247.68 1,642.32 173.93 1,468.39 20.56 1,447.83 117.79 1,330:04 836.34 493.70 781.88 781.88 0.00 293.76 -293.76 409.22 530.86 -121.64 2,187.33 1,360.00 1,350.96 9.04 263.82 -254.78 2,000.00 48.84 1,951.16 245.90 1,705.26 526.03 1,179.23 60.46 1,118.77 162.66 956.11 792.28 163.83 151.78 12.05 $28,765.10 $13,837.24 $14,927.86 80.001 80.00 0.00 1,500.00 1,500.00 0.00 North Renton NA Summerwind UVindwo`od HOA 4 GRANTS Thru Council - TOTALS: When did Windwood Get Added? Tiffany Park Pocket Park Funds are from the King County Conservation District Grant, Not City of Renton 939.001 Not Paid 279.00 279.00 0.00 109.00 2,798.00 1,968.00 5,000.00 2,322.50 830.00 2,677.50 GRANT APPLICATION RECEIVED NEIGHBORHOOD GRANT PROGRAM 2003 MAR 14 2003 For office uses only Date Received by City: ' ECONOMIC DEVELOPMI NFIC;HeORMMn INSTRUCTIONS C (Do 1. Read the attached Neighborhood Grant Application Packet thoroughly. 2. Choose a project(s) through group discussion with either the entire neighborhood or a subcommittee with oversight from the entire neighborhood. Involve as many neighbors as possible in the selection and planning of the project(s). 3. Designate a Project Coordinator who will be the contact person. 4. Complete the Grant Application and return it to: Economic Development, Neighborhoods & Strategic Planning Department, Neighborhood Coordinator, City of Renton, 1055 South Grady Way, Renton, WA 98055. Application must contain a complete explanation of the project including a description of the actual work you want to do, the location of the project, timeline for completion, and demonstration of neighborhood match. 5. The deadline for filing the application is Friday, March 14, 2003 at 5:00 PM. Applications received after the deadline will not be considered for this round of funding. Faxed or emailed applications will not be accepted. 6. Official homeowners associations will be required to provide a copy of association bylaws and Declaration of Covenants, Conditions, Restrictions, and Easements for the purpose of funding authority. 7. Include with your application the following items for physical improvement projects: a) A detailed drawing of the project b) A detailed site map locating the project site and where the project will be installed at the site c) Detailed directions to the location of the project site Include with your application the following for Newsletter projects: a) A complete description of what the project is b) A description of how the funds will be used c) A count of households contacted per year S. Upon approval of your project by City Council (approximately 30 days from the date the of the application deadline), you will receive notification with instructions of how to proceed. 9. If you have any questions, call Norma McQuiller, Neighborhood Coordinator, (425) 430- 6595, or your neighborhood liaison. Date: After completing the application, please enter the following information: Total Grant Amount Requested for Project $ 1a� (from page 4) Total Neighborhood Match $ C---&5o "- (from page 5) Please complete the following questions Name of project: -t-U P-N A-f�e WE P-bJ SLY Name of neighborhood group or association: Neighborhood Project Coordinator's name: A —h M M V�N Project Coordinator's Address (including zip code): Project Coordinator's Telephone: Days 42-�P 4-1?9 Evenings A—Z—S 2Z� t�?� X-E�07 031011V Detailed project description: %�c 1�1D t N71 j G 7 -r© �� �Tb ► " �'"l/l N Af�O v 1 Le:!�PLA VF Af `` 01CN pS �ovl V—T 2 Is the project site located in? Renton City Limits On City public right-of-way o On private property (A letter from the property owner must be submitted with the application granting permission for the project to be constructed on their property) ci Other— Explain (NOTE: In order for the project to meet the grant criteria, the project site must be located in Renton City Limits and must be either on the City right-of-way or on private property. Any site locations that do not fall within these perimeters will not be eligible for the grant). Detailed directions to the location of the project site: (Please provide a detailed site map locating the project site and where the project will be installed at the site) tV:C— tA�j �l W� "�� %� VU [ A t c� r N vv , • r G v-v ,4vV-, �o IIAT�J ©r s" Ne-,�,A-W t�FlpMD(ADS AUV tV-JC-7- rA61UY-G I. SqoNS What will this project accomplish in your neighborhood? P vry t Pe- " N !a t✓ J-U P-NA-f2-,0VrT IU-7N TS -W 6ef-V-17f .1-LA INN AFOOT,' "F-V Gv-Gilv How will this project benefit the public? 1T VX i L L_ pf-Cv 4 pe- vac N744'Aif-F pt T�`�lo t t',� Zoo 1 _ -fit`i-i5 Vv t PP-01-,Mvu-,, i'K—1 p t N OLA V-- t 04FmN6� 3 PROJECT WORK PLAN When will the project be completed (approximate date)?6_��%� (Projects must be completed within a 6 month timeframe after receiving the grant). Include a plan, which outlines the steps and a timeline, with month and year, to complete the project. ANTICIPATED BUDGET ITEMS REQUIRED List each item of the project separately. Example: ITEM SOURCE ESTIMATED COST (including tax) Mural Proiect., 10 allons latex paint Home Depot $150 ($15/gallon) including tax Sin Protect 8 24x26" signs Fast Signs $720 ($90/sign) including tax ESTIMATED TOTAL COST: $870 (including tax) YOUR PROJECT ITEM SOURCE ESTIMATED COST (including tax) ESTIMATED TOTAL COST:(including tax) (Enter the estimated total cost in the space provided for the Total Grant Amount Requested at the top of page 2 of the application) Attach additional pages as needed. Please attach any quotes for items or services. 4 How will your neighborhood match be equal to or greater than the requested grant amount (what services, labor, materials, or money your neighborhood group will be contributing)? (Note: 1) Volunteer time spent completing the application can be used to match up to 10% of the grant amount. 2) See attached Neighborhood Match Criteria to determine dollar values and eligible components) Example: Match item Estimated Value Volunteer labor 60 hours x $10/hour $600 Donated professional services 90 hours x $151hour 150 ESTIMATED TOTAL VALUE OF MATCH: Your Project- Match Item Estimated Value ESTIMATED TOTAL OF MATCH:. (Enter the estimated total match in the space provided for the Total Neighborhood Match at the top of page 2 of the application. Remember this number must be equal to or greater than the total amount of the grant being requested) How do you plan to solicit neighborhood volunteers to participate in the project: UU�i Ga 4rr Ni•q� fiv qA-q-F A- �fi 1 L' ,6V-fAr,CrY 1�OG tM , t1If}i.- CYl t i-YYi��i.��E-�, NOD Will your project require ongoing maintenance or repair? 'YES ONO If yes, how will it be provided? DWI in" tk l aA M LIL- wfa -^-NV W-1��o A-4-, 1 s t 1po.5A9� w eee� c� m>A Sap Su m tted by: P nt name ignature of Prole oo For Office Use Only Date Council Approved: Amount Approved COMMENTS: r ►1 n FERNDALE AVE N.E. Highbury Park Homeowners' Association Neighborhood Turn About Project Cost Estimate Worksheet Sub Total $474.00 Sales Tax 8.80% $41.71 Total $515.71 Notes: Edmonds Court 30'x30' 5th Court 30'x68' Highbury Park Homeowners' Association Neighborhood Turn About Project Neighborhood Matching Worksheet Item Volunteers Hours Rate IClear Slte,remove w ed M Mat Re 1 2 $10.00 $20.00 1 1 $10.00 $10.00 1 1 $10.00 $10.00 g 2 $10.00 $160.00 2 1 $10.00 $20.00 g 2 $10.00 $160.00 g 2 $10.00 $160.00 8 0.5 $10.00 $40.00 $10.00 $5.00 49E301.5 10.00 $40.00 $10.00 $10.00 $635.00 Sub Total Total $635.00 Date: 2._ /,/,— c' 3 RECEIVED MAR 14 2003�.v�' :CONOMIC DEVELOPM 1143 NEIGNanoEr .._ E.NT. After completing the application, please enter the of-T(oWi`nT— fbrmatio Total Grant Amount Requested for Project $ • ,S d (from page 4) Total Neighborhood Match $ _760 S�' (from page 5) Please complete the following questions Name of project: Name of neighborhood group or association: f/t /G, ff % S lbi4 Neighborhood Project Coordinator's name: Project Coordinator's Address (including zip code): 2J,,38 1%-I Z�lr�' C: j 1ZC--7v vrW , �F,9aS& Project Coordinator's Telephone: Days j cf� T%�/�% Evenings ZS Detailed project description: A-� %uo Ai Ufa /I 1r2 A7/ Cg 2 Is the project site located in? X Renton City Limits ❑ On City public right-of-way On private property (A letter from the property owner must be submitted with the application granting permission for the project to be constructed on their property) Other —Explain 1-&,4 0l4i^ 5�zy6e_-, (NOTE: In order for the project to meet the grant criteria, the project site must be located in Renton City Limits and must be either on the City right-of-way or on private property. Any site locations that do not fall within these perimeters will not be eligible for the grant). Detailed directions to the location of the project site: (Please provide a detailed site map locating the project site and where the project will be installed at the site) What will this project ®accomplish in your neighborhood? ""/ How will this project benefit the public? 3 PROJECT WORK PLAN When will the project be completed (approximate date)? '7-14� — 3 (Projects must be completed within a 6 month timeframe after receiving the grant). Include a plan, which outlines the steps and a timeline, with month and year, to complete the project. ANTICIPATED BUDGET ITEMS REQUIRED List each item of the project separately. Example: ITEM SOURCE ESTIMATED COST (including tax) Mural Protect: 10 gallons latex paint Home Depot $150 ($15/gallon) including tax Sign Protect: 8-24x26" signs Fast Signs $720 ($90/sign) including tax ESTIMATED TOTAL COST: $870 (including tax) YOUR PROJECT ITEM SOURCE ESTIMATED COST (including tax) ESTIMATED TOTAL COST: L(including tax (Enter the estimated total cost in the space provided for the Total Grant Amount Requested at the top of page 2 of the application) Attach additional pages as needed. Please attach any quotes for items or services. 4 How will your neighborhood match be equal to or greater than the requested grant amount (what services, labor, materials, or money your neighborhood group will be contributing)? (Note: 1) Volunteer time spent completing the application can be used to match up to 10% of the grant amount. 2) See attached Neighborhood Match Criteria to determine dollar values and eligible components) Example: Match item Estimated Value Volunteer labor 60 hours x $10/hour $600 Donated professional services 10 hours x $151hour 150 ESTIMATED TOTAL VALUE OF MATCH: 750 Your Proiect: Match Item Estimated Value (ct �- C bell,— `lei !rs C1� f G,�, L16 17b/-i- yc�WIJQ S �0' -6 ESTIMATED TOTAL OF MATCH: (Enter the estimated total match in the space provided for the Total Neighborhood Match at the top of page 2 of the application. Remember this number must be equal to or greater than the total amount of the grant being requested) How do you plan to solicit neighborhood volunteers to participate in the project: Will your project require ongoing maintenance or repair? [(YES ❑ NO If yes, how will it be provided? t(j yq V61(4am Jew� Submitted : bY Print name Signature of Project Coordinator For Office Use Only Date Council Approved: Amount Approved COMMENTS: Yahoo! Maps and Driving Directions Page 1 of 1 Yahoo! Maps Back to Map '1 2638 ne 24th court, Renton, WA 98056-8373 When using any driving directions or map, it's a good idea to do a reality check and make sure the road still exists, watch out for construction, and follow all traffic safety precautions. This is only to be used as an aid in planning. Copyright © 2003 Yahoo! Inc. All rights reserved. Privacy Policy - Terms of Service - Yahoo! Maps Terms of Use - Help - Ad Feedback http: //maps.yahoo. com/py/pmaps.py?Pyt=Tmap&ed=_rJB4.p_OToth0vtkNAMvKUDOtW ... 3 / 14/2003 ArcIMS Viewer Page 1 of 1 t j 144(vl ('' s http://www5.metrokc.gov/webmaps/parcelviewer/1\4apFrame.htm 3/14/2003 Honey Creek Heights - Landscape Improvement Project for 2003 #1 Material/Labor Price MY UOM Total Notes Side & Front Street Bark $30.00 6 yards $180.00 Planting Sti s: 6' Green Emeral Greens $25.00 20 each $500.00 Small Shrub $7.00 20 each $140.00 Heather/Juniper Volunteer Labor 15 #2 Drainage Ditch: Rock $20.00 2 tons $40.00 Sunset Mat. Y-10" cobble Volunteer Labor 5 #3 Entrances: Fence Posts $15.00 6 each $90.00 split rail cedar - 2 hole Fence Rails $12.00 8 each $96.00 8' Bag of Cement $5.00 6 each $30.00 Hardware $10.00 Nails Low Shrubs $7.00 5 each $35.00 Volunteer Labor 20 Project Total: $1,121.00 Date: S / -I/— c- 3 I E C MAR 14 2003 DEVELOPMENT, After completing the application, please enter the�oTr— n rmatio Total Grant Amount Requested for Project $ - S'3 (from page 4) Total Neighborhood Match $ %60 (from page 5) Please complete the following questions E Name of project: /i�%�� �/ GAG � �t �� �S -- f�.� C�a/sC��-e �� ✓�v�v�!'� Name of neighborhood group or association: /-f?/®'►i� y! Gfl-E-C--K /fit i�, tf i S ItA Neighborhood Project Coordinator's name: Project Coordinator's Address (including zip code): Project Coordinator's Telephone: Days j Y' d / Evenings Detailed project description: ^-- —T,P194JV-,f, vl 14-2,e y ceze, r-' Amu 16 le-'Iy 3 '519 � v0 72 �w (m Is the project site located in? Renton City Limits ❑ On City public right-of-way On private property (A letter from the property owner must be submitted with the application granting permission for the project to be constructed on their property) Other — Explain /-&x 019eil„ (NOTE: In order for the project to meet the grant criteria, the project site must be located in Renton City Limits and must be either on the City right-of-way or on private property. Any site locations that do not fall within these perimeters will not be eligible for the grant). Detailed directions to the location of the project site: (Please provide a detailed site map locating the project site and where the project will be installed at the site) What will this project accomplish in your neighborhood? How will this project benefit the public? 3 PROJECT WORK PLAN When will the project be completed (approximate date)? *7-1z� — 0 3 (Projects must be completed within a 6 month timeframe after receiving the grant). Include a plan, which outlines the steps and a timeline, with month and year, to complete the project. ANTICIPATED BUDGET ITEMS REQUIRED List each item of the project separately. Example: ITEM SOURCE ESTIMATED COST (including tax) Mural Project: 10 gallons latex paint Home Depot $150 ($15tallon) including tax Sian Project: 8-24x26" signs Fast Signs $720 ($90/sign) including tax ESTIMATED TOTAL COST: $870 (including tax) YOUR PROJECT ITEM SOURCE ESTIMATED COST (including tax) ESTIMATED TOTAL COST:(including tax (Enter the estimated total cost in the space provided for the Total Grant Amount Requested at the top of page 2 of the application) Attach additional pages as needed. Please attach any quotes for items or services. H How will your neighborhood match be equal to or greater than the requested grant amount (what services, labor, materials, or money your neighborhood group will be contributing)? (Note: 1) Volunteer time spent completing the application can be used to match up to 10% of the grant amount. 2) See attached Neighborhood Match Criteria to determine dollar values and eligible components) Example: Match item Estimated Value Volunteer labor 60 hours x $10/hour $600 Donated professional services 10 hours x $1547our 150 ESTIMATED TOTAL VALUE OF MATCH: 750 Your Proiect: Match Item Estimated Value yU w's ClG/ z/U�U lam/+ yc�:7asyl) s �6 ESTIMATED TOTAL OF MATCH: 5 U (Enter the estimated total match in the space provided for the Total Neighborhood Match at the top of page 2 of the application. Remember this number must be equal to or greater than the total amount of the grant being requested) How do you plan to solicit neighborhood volunteers to participate in the project: %QUA- /7� e� ? <ill� &,v'fvJ Will your project require ongoing maintenance or repair? DYES ❑ NO If yes, how will it be provided? lyb;" l olw-1--/"A'� Submitted : bY Print name Signature of Project Coordinator For Office Use Only Date Council Approved: Amount Approved COMMENTS: Yahoo! Maps and Driving Directions Page 1 of 1 Maps OF Yahoo! Maps Back to Map * 2638 ne 24th court, Renton, WA 98056-8373 When using any driving directions or map, it's a good idea to do a reality check and make sure the road still exists, watch out for construction, and follow all traffic safety precautions. This is only to be used as an aid in planning. Copyright © 2003 Yahoo! Inc. All rights reserved. Privacy Policy - Terms of Service - Yahoo! Maps Terms of Use - Help - Ad Feedback http://maps.yahoo. com/py/pmaps.py?Pyt=Tmap&ed=_rJB4.p_OToth0vtkNAMvKUDOtW... 3/14/2003 ArcIMS Viewer �IK✓1-4��5 �-,2i�� �YV��iYdJ�L-C/V��tN� 2vu c t �-F C i�► c fv tom. (LIU cA- Page I of I http://www5.metrokc.gov/webmaps/Parcelviewer/MapFrame.htm 3/14/2003 Honey Creek Heights - Landscape Improvement Project for 2003 #1 Material/Labor Price Q UOM Total Notes Side & Front Street Bark $30.00 6 yards $180.00 Planting Sti s: 6' Green Emeral Greens $25.00 20 each $500.00 Small Shrub $7.00 20 each $140.00 Heather/Juniper Volunteer Labor 15 #2 Drainage Ditch: Rock $20.00 2 tons $40.00 Sunset Mat. W-10" cobble Volunteer Labor 5 #3 Entrances: Fence Posts $15.00 6 each $90.00 split rail cedar - 2 hole Fence Rails $12.00 8 each $96.00 8' Bag of Cement $5.00 6 each $30.00 Hardware $10.00 Nails Low Shrubs $7.00 5 each $35.00 Volunteer Labor 20 Project Total: $1,121.00 GRANT APPLICATION RED NEIGHBORHOOD GRANT PROGRAM 2003 MAR 1 4 2003 Foroffice uses only Date Received by City: I EcoJVOA41 INSTRUCTIONS C Q y G� 1. Read the attached Neighborhood Grant Application Packet thoroughly. 2. Choose a project(s) through group discussion with either the entire neighborhood or a subcommittee with oversight from the entire neighborhood. Involve as many neighbors as possible in the selection and planning of the project(s). 3. Designate a Project Coordinator who will be the contact person. 4. Complete the Grant Application and return it to: Economic Development, Neighborhoods & Strategic Planning Department, Neighborhood Coordinator, City of Renton, 1055 South Grady Way, Renton, WA 98055. Application must contain a complete explanation of the project including a description of the actual work you want to do, the location of the project, timeline for completion, and demonstration of neighborhood match. 5. The deadline for filing the application is Friday, March 14, 2003 at 5:00 PM. Applications received after the deadline will not be considered for this round of funding. Faxed or emailed applications will not be accepted. 6. Official homeowners associations will be required to provide a copy of association bylaws and Declaration of Covenants, Conditions, Restrictions, and Easements for the purpose of funding authority. 7. Include with your application the following items for physical improvement projects: a) A detailed drawing of the project b) A detailed site map locating the project site and where the project will be installed at the site c) Detailed directions to the location of the project site Include with your application the following for Newsletter projects: a) A complete description of what the project is b) A description of how the funds will be used c) A count of households contacted per year 8. Upon approval of your project by City Council (approximately 30 days from the date the of the application deadline), you will receive notification with instructions of how to proceed. 9. If you have any questions, call Norma McQuiller, Neighborhood Coordinator, (425) 430- 6595, or your neighborhood liaison. Date: DI 'IM3 After completing the application, please enter the following information: Total Grant Amount Requested for Project $ a 0. (from page 4) Total Neighborhood Match $ O 0 (from page 5) Please complete the following questions Name of project: j Name of neighborhood group or association: 1/ I_ e ,n .- I L 1 Project Coordinator's Address (including zip code): Project Coordinator's Telephone: Days Sus,NaS 311 Evenings (4-sl Detailed project description: REC5_1VO, MAR 14 2003 ECONOMIC DEVELOPMENT. �• V A n,c0,kA-&�,Va.0 6_AA" vjqA Ic VZ -3 Is the project site located in? Renton City Limits 97 On City public right-of-way ❑ On private property (A letter from the property owner must be submitted with the application granting permission for the project to be constructed on their property) ❑ Other — Explain (NOTE: In order for the project to meet the grant criteria, the project site must be located in Renton City Limits and must be either on the City right-of-way or on private property. Any site locations that do not fall within these perimeters will not be eligible for the grant). Detailed directions to the location of the project site: (Please provide a detailed site map locating the project site and where the project will be installed at the site) 2/� • i . � , �I AAAI . What will this project accomplish in your neighborhood? 10 19r%r.t oL � � t,no�C ", S VIA� How will this project benefit the public? wl Y� PROJECT WORK PLAN ,� .� When will the project be completed (approximate dates M tU� Ujpw— fa� is -Palk (Projects must be completed within a 6 month timeframe after receiving the grant). Include a plan, which outlines the steps and a timeline, with month and year, to complete the project. ANTICIPATED BUDGET ITEMS REQUIRED List each item of the project separately. Example: ITEM SOURCE ESTIMATED COST (including tax) Mural Proiect: 10 -gallons latex paint Home Depot $150 ($15/gallon) including tax Sign Proiect: 8-2426" signs Fast Signs $720 ($90/s4gn) including tax ESTIMATED TOTAL COST: $870 (including tax) YOUR PROJECT ITEM SOURCE ESTIMATED COST (including tax) ESTIMATED TOTAL COST: (Enter Me estimated total cost in the space provided for the Total Grant Amount Requested at the top of page 2 of the application) Attach additional pages as needed. Please attach any quotes for items or services. How will your neighborhood match be equal to or greater than the requested grant amount (what services, labor, materials, or money your neighborhood group will be contributing)? (Note: 1) Volunteer time spent completing the application can be used to match up to 10% of the grant amount. 2) See attached Neighborhood Match Criteria to determine dollar values and eligible components) Example: Match item Estimated Value Volunteer labor 60 hours x $10/hour $600 Donated professional services 10 hours x $15/hour 150 ESTIMATED TOTAL VALUE OF MATCH: 750 Your Project: Match Item Estimated Value C9A E1442 y 1A A , I tee,,, 10 N l s ND0 D 120 1A 11101 aa`�-r6rL ESTIMATED TOTAL OF MATCH: Oz! (Enter the estimated total match in the space provided for the Total Neighborhood Match at the top of page 2 of the application. Remember this number must be equal to or greater than the total amount of the grant being requested) How do you plan to solicit neighborhood volunteers to participate in the project: kNA Will your project require ongoing maintenance or repair? ;YES ❑ NO If yes, how will it be provided? ,� �� U'A-AA-C�) ALW Vt9""�k VJA- OLD l Submitted by: i11 V1f� (-()LA. f 4 Print name ignature of Project Coordinator For Office Use Only Date Council Approved: Amount Approved COMMENTS: Tom Srsen 18851 SE 265"' ST Covington, WA 98042 (253) 630-2604 carvingitup@msn.com Attention Kim Brown: March 13, 2003 Thank you for the opportunity to carve another sign for your community. Figuring in the materials, size and time involved to carve a smaller sign I have come up with the following bid. Description: 1 sign to be Carved out of approximately 3'x4' Cedar. (1/2 the size of the original carving) Carved according to previous drawing but on a smaller scale. 2 Cedar posts 41x4' cut to specified length. Proposed Bid: Carving of 1 sign for $2, 000 + 8.4% tax Price includes Materials and Labor for the sign and posts. This does not include paint or finish. Breakdown: $500 + tax non-refundable deposit will be due at start of the project and the balance of $1,500 + tax due upon completion and prior to delivery. Completion: I will need at least 3 months to complete the project. The time will begin upon acceptance of the bid and receipt of deposit. I look forward to hearing from you. If you have any questions please call me anytime. (253) 630-2604. Sincerely, Thomas J Srsen Kennydale Sign #2 03/13/03 r..' R Y . g r 1 t • le, 111)�IAUOC-2 COPY GRANT APPLICATION NEIGHBORHOOD GRANT PROGRAM 2003 FII�C�'VED For office uses only Date Received by City: I t-IMR t r INSTRUCTIONS 1. Read the attached Neighborhood Grant Application Packet thoroughly. 2. Choose a project(s) through group discussion with either the entire neighborhood -or a subcommittee with oversight from the entire neighborhood. Involve as many neighbors as possible in the selection and planning of the project(s). 3. Designate a Project Coordinator who will be the contact person. 4. Complete the Grant Application and return it to: Economic Development, Neighborhoods & Strategic Planning Department, Neighborhood Coordinator, City of Renton, 1055 South Grady Way, Renton, WA 98055. Application must contain a complete explanation of the project including a description of the actual work you want to do, the location of the project, timeline for completion, and demonstration of neighborhood match. 5. The deadline for filing the application is Friday March 14 2003 at 5:00 PM. Applications received after the deadline will not be considered for this round of funding. Faxed or emailed applications will not be accepted. 6. Official homeowners associations will be required to provide a copy of association bylaws and Declaration of Covenants, Conditions, Restrictions, and Easements for the purpose of funding authority. 7. Include with your application the following items for physical improvement projects: a) A detailed drawing of the project b) A detailed site map locating the project site and where the project will be installed at the site c) Detailed directions to the location of the project site Include with your application the following for Newsletter projects: a) A complete description of what the project is b) A description of how the funds will be used c) A count of households contacted per year 8. Upon approval of your project by City Council (approximately 30 days from the date the of the application deadline), you will receive notification with instructions of how to proceed. 9. If you have any questions, call Norma McQuiller, Neighborhood Coordinator, (425) 430- 6595, or your neighborhood liaison. 2003 Date: 3 / -7/ ° 3 After completing the application, please enter the following information: Total Grant Amount Requested for Project $ 9 lot •9 8 (from page 4) Total Neighborhood Match $ Z j"'O (from page 5) Please complete the following questions Name of project: —TA—rLk Mkr-w.r.-T r' T)EL.i MJeAI-._ Name of neighborhood group or association: ry o R'i}3 R"irn ^J �JE / U46o m Oc6L A S750C Iq-T,o xi Neighborhood Project Coordinator's name: --?k J C- WEBB Project Coordinator's Address (including zip code): L- )A 98 oss Project Coordinator's Telephone: Days y 2 S- 29q-63 a 1 Evenings 5/2 S- 2-77 - 8 93 z Detailed project description: T MURAc_ 17><�,0��� �ovC, k�/ES' �C,ZAL A"O 3Fya10�" p/.) -/74C WjST PACW(L, Ex7-Ir-a,o2 wACL4 dF FOm JDL-un/MkA-C -Pie EEGA-2c (JAt_c. StJRFAG� Fan '?A i,.J 3 y c�� g..,...� v J C�9 v� k i� v s}�p APPc'P/>A1 c oA O F AtJrl - ►fit OM" . N UG w iLi- e>Ukit st-t- VOL. L)iJ ixx-,r- S. A S -Wr-y M U2 A L. 2 Is the project site located in? A Renton City Limits ❑ On City public right-of-way ?,t,tw X On private property (A letter from the property owner must be submitted with the application granting 06 n '4 1 permission for the project to be constructed on their property) ❑ Other — Explain (NOTE: In order for the project to meet the grant criteria, the project site must be located in Renton City Limits and must be either on the City right-of-way or on private property. Any site locations that do not fall within these perimeters will not be eligible for the grant). Detailed directions to the location of the project site: (Please provide a detailed site man locating the project site and where the project will be installed at the site) Arnqc.)4 M r-, Yt s Z r 31 9) 5- What will this project accomplish in your neighborhood? 7� .00A-� f2fi5 �oJ ELr t,J/« EN �c�it ContM n/ ,ry/ 3 y ✓i s u A t.-c.y /ti, P20✓,.V c, � R�Pcs>E aF 7rn� CAR B Asv ENY/Ron>M"; , I i C,Et.r-LQRA-T+fS h►vz�:- L6c.uMt S dviC f �/Jt46 w,4,,t 4- igNcoc>KA6/N 6 0S /� 4-0n1.c- WRRM/-y How will this project benefit the public? O-DM t�Jt "k- r vx- Aak- A JZ5 tAMC-R&- A) A/Z l 1r1� try , �PE F tJ�t ► of t-� CN / c_c_ 17R / ✓� R3 l � SEA 7>�� Rg 7 L� �'a l %�L. )/. ) � ` ?j j- igzP4jF- CAcf-, 3 PROJECT WORK PLAN When will the project be completed (approximate date)? 'BY SF��CA ZDo 3 (Projects must be completed within a 6 month timeframe after receiving the grant). Include a plan, which outlines the steps and a timeline, with month and year, to complete the project. i ANTICIPATED BUDGET ITEMS REQUIRED List each item of the project separately. A S Example: ITEM SOURCE ESTIMATED COST (including tax) Mural Proiect. 10 gallons latex paint Home Depot $150 ($15/gallon) including tax Sign Proiect. 8-24x26" signs Fast Signs $720 ($90/sign) including tax ESTIMATED TOTAL COST: $870 (including tax) YOUR PROJECT ITEM SOURCE ESTIMATED COST (including tax) Disosable Gloves Lowe's 6.35 TSP wall Cleaner Lowe's 27.13 Protective Eyewear (goggles) McLendon's 48.80 Protective Masks (simple) McLendon's 32.64 Tele wash extenson brush Lowe's 21.72 Tape Lowe's 11.69 Drop Cloth -Plastic Lowe's 17.33 Roller Pads for primer 3/4" pile Lowe's 55.00 Detail Brushes 1.5" Lowe's 21.60 Disposable Paint Trays -Roller Lowe's 9.47 Disposable Paint Trays -Overall Lowe's 10.55 3 Pack toss away finish brushes Lowe's 9.40 Telescoping brush 6' - 12' Lowe's 52.13 Caulk Lowe's 4.92 Scrub Brushes Lowe's 21.43 X-terminator anti -graffiti base coat Parker Paint 59.24 X-terminator anti -graffiti base coat Parker Paint 26.33 Satin finish Overall top coat for mural Parker Paint 90.48 Portable Rolling tower Scaffolding Rental United Rental 293.78 ESTIMATED TOTAL COST: % 8 19 , 9 C) (including tax) (Enter the estimated total cost in the space provided for the Total Grant Amount Requested at the top of page 2 of the application) Attach additional pages as needed. Please attach any quotes for items or services. 4 How will your neighborhood match be equal to or greater than the requested grant amount (what services, labor, materials, or money your neighborhood group will be contributing)? (Note: 1) Volunteer time spent completing the application can be used to match up to 10% of the grant amount. 2) See attached Neighborhood Match Criteria to determine dollar values and eligible components) Example: Match item Estimated Value Volunteer labor 60 hours x $10/hour $600 Donated professional services 10 hours x $15/hour 150 ESTIMATED TOTAL VALUE OF MATCH: 750 Your Proiect: Match Item Estimated Value L'*69- Go0rP-1>,0A77,U(, GX*.,jr APpa1C4TV^) B km x010/►,r ?&bftS510'*.5 11f-boyr., "" COLortitNJ6 ArR.r1PAr*PAt 06AduAM. ZAhrsX01s%Hr V. u.• CcoR>ejAmc J or M of A-- 20 krS )c 1ol k r V. L.A80R t10hrs X 101 h f V. t-• LABoR BASr� PA,^rr 301Nrs x , /o%Nr L. L^,eorL A4ugporL -?A,,-ry- Bo hrS X ,a/ hr- �• S • L�0y kvEs M VR A, SL)pgR V1310 I O h rs x 015'1 h r yp Too 0 Goo 4f( / .sd ESTIMATED TOTAL OF MATCH: 2 2. 3 O _ (Enter the estimated total match in the space provided for the Total Neigh orhood Match at the top of page 2 of the application. Remember this number must be equal to or greater than the total amount of the grant being requested) How do you plan to solicit neighborhood volunteers to participate in the project: 4L-RP.A-D%/ h4we- CoA4M iwwc�✓s" Fieom '-AM of coAkr V0L0^J C)M IQtsD,77on.)A-,- ✓OLUr)r"AS WA-L. BC Sdf-/ c,lZib VIA Ptrb,.Jf. C-4t.c.S.) ,E-AIA4'#4.-s> NE/Cr//ft3dK/foai� A-kL.,0sL$r9TXA- A7,Jb AJjC/GyBon.fAWA ^&477^)6, Will your project require ongoing maintenance or repair? ❑ YES []NO If yes, how will it be provided? / D6,j,r 'it,Nlc. Cyv6o,,^J6 x4*,1 1*WA,1W-4 i5 Ri,-Qoa its . /K tT Rtn u,rt j, S C EAm►inJC� ✓Oc v^)X0-RRS W/G-c- ar, Spay c 71CD. Submitted by: --:PAyt_ F. W E8S Print name Signature of Project Coordinator For Office Use Only Date Council Approved: Amount Approved COMMENTS: Page 1 of 1 96le7N /�tnrTo�1 /J�`I(�HSa�crlDcD A-mT , N M,CN 1 -�- .) NJ > o w►jtv2 o F -� -�a r� At OCA3 tJ IL wkt-T -- w_L.e L6c-Ar7C-i> Pt '?Oof2t4- Arviza,)c- L,,DA . 98oSs A R us E o f �r wE-s T FAc W (-, c,� ar- sasses r -IJtL-D A MJRatt— AS �2o'PaS;—b 3y NO2;�f td&e t�cISOI�Hnab Ass6c ��nosJ /� S t�%L7�}N; i�RdPdSA'L- U�J DBE tz 5 + gyp -7 'T?A5 ,�I RoPo 5 Art_ t�i�o d e Dry. 5 F a 2 Us 6- o f A W /F, � A IQ I- 6/Z c-F f T 3,45 E CO AT A tJ C�J � 2 A Lc. — �J Pry Tam c aAc i Fc R T?,�C ^4 L) RA-c.. iTS � tom. kr- 726Pa5 T t,JOrz U- '1� Y �d v (o k-�l S , /,4 A vfi-� 5)itst.0 ^-) AGo,1 L� 1.5 A /v A cL G PTihf3 t-rr- /M ar6 r-- .4 m ue —A-v a^l mot; ky f_.s WA-,— fZ o V / p F Appt7-6 PIL COL-02 / e-ArmOf3 Oir-- iV-c /MA6G :7\3D 6>d/DA7JGJ- Fax 7/3�—c 44!/2 e4-/ �,j r-c.T c.-r, w m NJ zl i U) Q. m 2 6 O m Go C O .Id �Rk, UI M mj +� 6A A A Tn4� rM� T m ' BEST` FAc,inJCa WRc.L. C�� %(1 -IV - �Cvr�VP -3nv NRNA Park Avenue Mural Schedule Schedule Item Research Mural Obtain Permissions Obtain Primary Volunteer Commitments Submit Grant Proposal Receive Grant Approval Obtain Certificate of Exemption from City of Renton for Publicly Displayed Art Work Colorize Image Prepare Image for Mural Coordinate Acceptable Dates with Volunteers Procure Supplies Reminder Telephone Calls to Volunteers, Last minute coordination Clean Park Avenue Market and Deli West Facing Wall Apply Base Coat of Paint Paint Mural Estimated COmaIE Complete Complete Complete Complete May May June June June July Late July/ Early August Late July/ Early August Late July/ Early August Late July/ Early August GRANT APPLICATION RA� NEIGHBORHOOD GRANT PROGRAM 2003 AIAR For office uses only Date Received by City: L N°M/C `L/9 Cc� INSTRUCTIONS 1. Read the attached Neighborhood Grant Application Packet thoroughly. 2. Choose a project(s) through group discussion with either the entire neighborhood or a subcommittee with oversight from the entire neighborhood. Involve as many neighbors as possible in the selection and planning of the project(s). 3. Designate a Project Coordinator who will be the contact person. 4. Complete the Grant Application and return it to: Economic Development, Neighborhoods & Strategic Planning Department, Neighborhood Coordinator, City of Renton, 1055 South Grady Way, Renton, WA 98055. Application must contain a complete explanation of the project including a description of the actual work you want to do, the location of the project, timeline for completion, and demonstration of neighborhood match. 5. The deadline for filing the application is Friday, March 14, 2003 at 5:00 PM. Applications received after the deadline will not be considered for this round of funding. Faxed or emailed applications will not be accepted. 6. Official homeowners associations will be required to provide a copy of association bylaws and Declaration of Covenants, Conditions, Restrictions, and Easements for the purpose of funding authority. 7. Include with your application the following items for physical improvement projects: a) A detailed drawing of the project b) A detailed site map locating the project site and where the project will be installed at the site c) Detailed directions to the location of the project site Include with your application the following for Newsletter projects: a) A complete description of what the project is b) A description of how the funds will be used c) A count of households contacted per year 8. Upon approval of your project by City Council (approximately 30 days from the date the of the application deadline), you will receive notification with instructions of how to proceed. 9. If you have any questions, call Norma McQuiller, Neighborhood Coordinator, (425) 430- 6595, or your neighborhood liaison. Date: 1 / 0 3 After completing the application, please enter the following information: Total Grant Amount Requested for Project $ (from page 4) Total Neighborhood Match $ (from page 5) Please complete the following questions Name of project:.. Name of neighborhood group or association: 4oA Neighborhood Project Coordinator's name: Project Coordinator's Address (including zip code): Project Coordinator's Telephone: Days /260 Evenings �0 6-7 6'7-/ 2-6 Detailed project description: , 2 Is t . project site located in? Renton City Limits ❑ On City public right-of-way ®' On private property (A letter from the operty owner must be submitted with the application granting permission for t project to be constructed on their property) V Other — Explain 6 A C�F� Gt-�--- (NOTE: In order for the project to meet the grant criteria, the project site must be located in Renton City Limits and must be either on the City right-of-way or on private property. Any site locations that do not fall within these perimeters will not be eligible for the grant). Detailed directions to the location of the project site: (Please provide a detailed site map locating the project site and where the project will be installed at the site) c-.-w-e--tea-- QevNQ. 0 � What will this project accomplish in your neighborhood? C How will this project benefit the public? ^ — 3 --------------- ------._-� '_�,� is. . .. . . . . . . . . . . Tx. 01 1 4 IWA 27 -- 31 30 32 28 NE 2977--- Ag 24 25 2 M 14 23 34 22 35 21 36, aq. (237) v; 38 17 is y N . f 49q . a7 L. .39 14 �z M 10 'S 40 (13) Z. N-� 73 71 .1 47 (52) 50 11 E0 4.6 9 74 7j�-- 1 70 I . 53 . Ct NE 191h 0 42 7 1 1 2 68 69 G) 6 3 54 ' 55 56 57. 44 .43 43 4 58 462 42 Al 59 PkIlyoSTO 61 /7111 lw� The accuracy of this sales' rendering is not guaranteed. Refer speck dimensional and casement questions torinalplat, available at sales centeror onpublic record. DIVISION I - V .—fknderson Homes. PROJECT WORK PLAN When will the project be completed (approximate date)? / (Projects must be completed within a 6 month timeframe after receiving the grant). Include a plan, which outlines the steps and a timeline, with month and year, to complete the project. ANTICIPATED BUDGET ITEMS REQUIRED List each item of the project separately. Example: ITEM SOURCE ESTIMATED COST (including tax) Mural Proiect.. . 10 gallons latex paint Home Depot $150 ($15/gallon) including tax Sign Proiect: 8-24x26" signs Fast Signs $720 ($90/sign) including tax ESTIMATED TOTAL COST: $870 (including tax) YOUR PROJECT ITEM SOURCE ESTIMATED COST (including tax) .G 1"'h--a�/lv.♦ a---iL'.nF�"nA-t j0.�:?, 2�'."10 q 6. q6 41 ESTIMATED TOTAL COST: '7 (including tax) (Enter the estimated total cost in the space provided for the Total Grant Amount Requested at the top of page 2 of the application) Attach additional pages as needed. Please attach any quotes for items or services. 4 How will your neighborhood match bee ual to or greater than the requested grant amount (what services, labor, materials, or money your neighborhood group will be contributing)? (Note: 1) Volunteer time spent completing the application can be used to match up to 10% of the grant amount. 2) See attached Neighborhood Match Criteria to determine dollar values and eligible components) Example: Match item Estimated Value Volunteer labor 60 hours x $10/hour $600 Donated professional services 10 hours x $15/hour 150 ESTIMATED TOTAL VALUE OF MATCH: 750 Your Protect: Match Item Estimated Value ,cam ESTIMATED TOTAL OF MATCH: S(36 (Enter the estimated total match in the space provided for the Total Neighborhood Match at the top of page 2 of the application. Remember this number must be equal to or greater than the total amount of the grant being requested) How do you plan to solicit neighborhood volunteers to participate in the project: Will your project require ongoing maintenance or repair? WES ❑ NO If yes, how will it be provided? Submitted by:^-�- Print name Signature of Project Coordinator For Office Use Only Date Council Approved: Amount Approved COMMENTS: 4w 44A M VD OkI % - x-, - INVI10fhoEce J. R six -Z- 4 .4 I* Annual Beddin Plants Assodqrte varieties for patios, balconies, walkways and gardens Y� (356131) LNZ, J ou u-eX=� I -Fk. J jj 6 Western Security Patrol 235-1731 Andersgn, Ann &:;Gary: ,; 277,00.52.: ,.5050 NE 23 ,.St:,. , Pai9e,1988,rHaley"1992 swimrh6rn -usa net organray(a�iiva:freei:r et Arruiza, Kim & Joaquin 277-9522 2222 Field Ave NE Enka 1990, Madison 1996 Bbhrends,, Dennis„ .. 23,5 6891•' . ,2024,FidklkVe NE'l , Brianne 1987.,Alez 199i ., . Bevan, Margie & Phil 228-0309 5007 NE 215t St. Shaun 1988, Kyle 1990 Biggs; Vikki=&:Andrew ,: - 226 425,T, ,,. 51;12.NE - - St Andrea 1988 Bradford, Carolyn & Jon 228-5119 5054 NE 23r° St Emily 1992 Shelby 1997 Irbradford(cilaol com Braun; Terri &' Doug s;271-9564x 50:1.7 N 19-, 5t .,, :. Jeffrey 1988 SteVer(' 992 Bye, Sue & Wes 235-3787 5103 NE 23i' St Drew 1989 wes bve.bmw3gstatefarm.com Clark; Cindy'& Bruce 271=9.484; 521`0 N 16;; St Austin 1996` ` Eaker, Cate & Bob 271-6723 2223 Field Ave. NE Colleen 1988, Jillian 1991 CFEaker(Maol.com or, Robert. eakerMss boeina.com Felicetti, Lori, &Frank 271-2336 5023 NE;21 t St. '.., ; Frank 1986, Jared 1988 Foote, Susan & Robert 228 0921 5027 NE 215t St Rob 1990 Danielle 1986/Babysrtter ?Fredette; .Kathee-:& Ray. :' ;` 235-7921 < :.:2209.EIma'Ave NE, Rachel 19$5/Babysiffer Maggie 1992 ;w/447=4000 fourseast�nsglirl(cilaoi.corn Friesen, Connie & Jim 271-6406 2636 Field Ave. NE Friesen I623()-aol.com a Gallawa; Diane:&Jeff :277 1061 -1707 Field PI` :- a' 11" Co)e'X666t&&com Gerdts, Cheryl & Bill 228-4866. 2125 Field Ave. NE Scott, Amy Gerth, Munira &:,Earl. 430-1518. ;, .,j5206,NE 16rh: St . Syrah 1997 Gesell, Carrie & Glen 254-1815 5261 NE 18"' Ct Two Children 1997, 2000 gcgesell(c pv qh .com Gunderson, Linda & John. ..`255-7087= 2068'Hoquiam Ct N,L1 '':Trevor 1987 .Alyssa 1990 - Hoover, Hedy & Paul 235-0353 2211 Elma Ave. NE Ryan, Kyle, Travis 1984 Kaidyn Hurdle, Elizabeth & Dan 254-1640 '5211 NE 16"' St. David 1996, Anna Kate 19971'§87 hurdles(a.mindspnng,coin Kauzlarich, Marcia & Tom _ Field Ave. NE Kaurt-m(amsn.com Kawari 6to, Karer & Stan'.: 255=3864,.:r5104 NEI18. Ct.: Matthew 1989 -Nicholas 1992; Kelly, Teresa & Brian 226-6056 5102 NE 215t St. Carly 1990, Kendrick 1993Kellybmk(cDhome com C/206-799 2723 King, Stacey 237r8896' Mommy &'Me Wednesday 1100 AM .`'?i 1ou� Paajrg`roup�for Presphoolerg Lee, Elizabeth & Jae 227-0936 1822 Field PI. NE Alexis 1992 .Leenknecht,;'Cindy & Pau1=, 255=5098:: 5040 NE 23.: St. Tammy, Tyler,'84, Matthew'87, Jererii '88; Jena'95,, ... Mayer, Colleen & David 277-6040 5214 NE 23rd Ct Michael 1993, Melissa 1996 Nlead,:Linda &;Br"ian .. „ ` ,n ; , ,.. : ;; „ LVndamead@email.msn Janelle 1985/Babysitter 226-9218, Chris 1987 Leslie 1991dmikolaizika-ci renton wa us Mikolaizik Debra w/430 6580 226-2926 5024 NE 23rd St Miller; Katrina'&?DaVid ' 235-4936'„ . 1047.1 145"':PI SEA Peter• 1986;: Katie and Jenny 1988 fivem'iilers ai �iiino.corri Milnor, Lynne & Bruce 271-0637 5030 NE 215` St. Justin 1986, Taylor 1989 bltand2 home com Moore; Janie &James 228=4762; 504'1sNE=23'd. St 2? xSean 1984; Alex 1986 Eric, Bryan, Osotio, Lisa & Jeff 228-8004 5114 NE St _ Riley Stephanie '& Jim,: 793-751'1' 1625, Hoguiam Ambee 1996; A1ec.19,90,Cell '425-766=3775,urnrCeDsretraind com Robertson Becky & Rick 235-0252 5120 NE 21n St Angela, David 'Rozsonits,:Laura & Dari`= r228407a, . 16Q6 NE Field Ave, -. . Rocfielle 19$7, Matt=1989, Kaysie 199QLrbz§i nits(cilvahoaicorn•'i ". - Santi, Debbie & Larry 23570355 5045 NE 2P St. Sawyer; Laurie &.Bill `226-Z521; ;6600 NE'-- th,,St Schafer, Cynthia & Randy 226-2005 4929 NE 23ro St Kate 1988 Randal Schafer(eDpss boeina com Short,: Marcia.& Brent.. 204-0495. ;4927 NE;23r°.St , ,,; ` Anna 1995; J' e11 my,,Destiny;uvestitct home'.eom Slobodin, Rita & Hyland 271-6770 ,, 5044 NE 23`d St Eliza/Babysitter hvlacl(cDguest.net b ,Steklentierg Mollies& Gordon. ;,v255-9376,, -�5033 NE`23 iSt. Kevin 1988; Jessica" 1'993,aordons(ciliivsdot'wa 4ov Tiede, Erika & Milt 226-5216 5110 NE 215i St Tyler, Cameron Tiscarenb, Valerie & Victor' 271-2263: 5035NE23'� St: ` ' Madeline 1905 Tomokiyo, Ann & Roland 271-5717 2067 Ilwaco Ave. NE Kaia 1986, Ryan 1989 Tomokiyo@nwlink.com Valasco, Carolyn &Rick` :.. 255-2109: :'f10003'141sSt NE'' ;':=,Brad 1988., Jessica'A.00, Daniel 1993 ;'„ Walton, MaryEllen & Brent 228-9942 5013 NE 10 St Logan & Mitchell 1993 Vllhite:Connie=& Mike .. ; .77-0515 5018 NE 215�;St Jennifer 1984%Batiysitter Mallory 1986w4wliite(c�gatieway Williams, Leslie & John 227-9690 1825 Ilwaco Ave. NE Alec 1991, Simon 1993 Woodruff, Erin 235-5011 1839 Field PI NE Eric 1987/Babysitterbutterflybabe285Ca'hbtma l:corrt ' Young, Jennifer & Frank 255-5879 2084 Ilwaco Ave. NE Hailey 1995, Frank IV 1998 Benson, Meg.&`Russel `Jessi6'1994;.Kristen<1993:ri►bensoo@gte Erikson, Mary & Bruce 226-2981 3815 Lk Wa Blvd N 98056 Jon 1985 MaryE@microsoft.com (h = bikesnob@msn com) Hanson, Vicki;&:Brad: .,.,._ a, 4o2-392oafs Josh 1989; Alisha,1990_..: .... Martinson, Jackie & Mike 228-6876 Somer, Chris, Emily 1990 tee1501Oaol.com Leigh; Lynne &David 226-0113'' " - " QaViS 1992;,Isabel 1993 Lt(eich(a)aohcom Meehan, Allison & Steve Eli 1993 sdmeehan(cDmsn com Meikle, Janis &Myron: 27t-5686. 14123,S.E 139"' Sf Matthew, Lauren 19,0 , Connor:1990,,.r Micek, Steve & Pam Parker 1983, Sydney 1985 Pammieek(cDJuno com Morrison; Diane;;& Greg.. ,.Stephen 1987, Christian 19t92, Johnathan,1997wafacoachho aoi:corn ,.: Pasero Gayle & Pete 747-8985 4734 1165�' SE Bell 98006 Ben 1992, David 1996 gpaseroaaol.com Tateishi :Debtiie &Chris" , a4 608-2614047 Hawaii ` Kristen 1986 'Sk(ver 1.988 ,B,ryfon 1992 cdtafe(o�msn ooilb, Yamada. Teri & Ross Redmond Evan, rkvamada(cDaol.com . �� mot- � 3�•�7a-3 S to �o , o Z)- S-S-Cy" 1 `i, - Sz. � ..f_o) 03/20/03 12:52 PM D. Mikolaizik A GRANT APPLICATION NEIGHBORHOOD GRANT PROGRAM 2003 For office uses only Date Received by City: - 'IT0110 q 9 qN4 41 W �C O / V �oo� INSTRUCTIONS ST9gTe�q , 4pp,._ 1. Read the attached Neighborhood Grant Application Packet thoroughly. 2. Choose a project(s) through group discussion with either the entire neighborhood or a subcommittee with oversight from the entire neighborhood. Involve as many neighbors as possible in the selection and planning of the project(s). 3. Designate a Project Coordinator who will be the contact person. 4. Complete the Grant Application and return it to: Economic Development, Neighborhoods & Strategic Planning Department, Neighborhood Coordinator, City of Renton, 1055 South Grady Way, Renton, WA 98055. Application must contain a complete explanation of the project including a description of the actual work you want to do, the location of the project, timeline for completion, and demonstration of neighborhood match. 5. The deadline for filing the application is Friday. March 14, 2003 at 5:00 PM. Applications received after the deadline will not be considered for this round of funding. Faxed or emailed applications will not be accepted. 6. Official homeowners associations will be required to provide a copy of association bylaws and Declaration of Covenants, Conditions, Restrictions, and Easements for the purpose of funding authority. 7. Include with your application the following items for physical improvement projects: a) A detailed drawing of the project b) A detailed site map locating the project site and where the project will be installed at the site c) Detailed directions to the location of the project site Include with your application the following for Newsletter projects: a) A complete description of what the project is b) A description of how the funds will be used c) A count of households contacted per year 8. Upon approval of your project by City Council (approximately 30 days from the date the of the application deadline), you will receive notification with instructions of how to proceed. 9. If you have any questions, call Norma McQuiller, Neighborhood Coordinator, (425) 430- 6595, or your neighborhood liaison. Date: - C)3 After completing the application, please enter the following information: ell Total Grant Amount Requested for Project $ q q , y (from page 4) Total Neighborhood Match $ 6 1, -7r(from page 5) Please complete the following questions Name of project:TAA-Q- 0 Val Name of neighborhood group or association: Neighborhood Project Coordinator's name: 6j�tpiN Project Coordinator's Address (including zip code): /Ko 9 Aa aJ,A'-t-r A Za6. L{251 - Project Coordinator's Telephone: Days '715. -'7( 6 O Evenings 2- Sly- :r S 70 Detailed project description: 2 Is the project site located in? ' Renton City Limits ❑ On City public right-of-way X On private property (5,j, ccji ow wo) (A letter from the property owner must be submitted with the application granting permission for the project to be constructed on their property) ❑ Other — Explain (NOTE: In order for the project to meet the grant criteria, the project site must be located in Renton City Limits and must be either on the City right-of-way or on private property. Any site locations that do not fall within these perimeters'will not be eligible for the grant). Detailed directions to the location of the project site: (Please provide a detailed site map locating the project site and where the project will be installed at the site) 5�ftii.('tF�1wtND �Nrl<tvjct-- What will this project accomplish in your neighborhood? oca S ,iCJZ J�"e� '0�' -ff 4L� I How will this project benefit the public? � /W a"'C" 1 PROJECT WORK PLAN When will the project be completed (approximate date)? (Projects must be completed within a 6 month timeframe after receiving the grant). Include a plan, which outlines the steps and a timeline, with month and year, to complete the project. ANTICIPATED BUDGET ITEMS REQUIRED List each item of the project separately. Example: ITEM SOURCE ESTIMATED COST (including tax) Mural Project: 10 -gallons latex paint Home Depot $150 ($15/gallon) including tax Sic n Proiect: 8-24x26" signs Fast Signs $720 ($90/s4gn) including tax ESTIMATED TOTAL COST: $870 (jncluding tax) YOUR PROJECT ITEM SOURCE ESTIMATED COST (including tax) ESTIMATED TOTAL COST: (including tax) (Enter the estimated total cost in the space provided for the Total Grant Amount Requested at the top of page 2 of the application) Attach additional pages as needed. Please attach any quotes for items or services. 4 How will your neighborhood match beequal to or greater than the requested grant amount (what services, labor, materials, or money your neighborhood group will be contributing)? (Note: 1) Volunteer time spent completing the application can be used to match up to 10% of the grant amount. 2) See attached Neighborhood Match Criteria to determine dollar values and eligible components) Example: Match item Estimated Value Volunteer labor 60 hours x $10/hour $600 Donated professional services 10 hours x $15/hour 150 ESTIMATED TOTAL VALUE OF MATCH: 750 Your Project: Match Item Estimated Value C �lM L 0 /L ESTIMATED TOTAL OF MATCH: 0 '76 q , 75 (Enter the estimated total match in the space provided for the Total Neighborhood Match at the top of page 2 of the application. Remember this number must be equal to or greater than the total amount of the grant being requested) How do you plan to solicit neighborhood volunteers to participate in the project: Will your project require ongoing maintenance or repair? ❑ YES XNO If yes, how will it be provided? Submitted by: &�,cw / ►�0 (/ ^�" " "` - Print name Signature of Project Coordinator For Office Use Only Date Council Approved: Amount Approved COMMENTS: March 13, 2003 City of Renton Neighborhood Grant Program 2003 I would like to open by reviewing last year's application for this same project. We were turned down for this grant last year. The primary reason was; the trees look good and the roots can be pruned. Summerwind hired an arborist to review the cities findings / recommendations: The Arborist concluded that the cost to prune the roots would be 2x the cost of the removal and planting of new trees. The arborist also commented that cities everywhere are removing these trees (London Plain) because of the fast growth and problematic root problems. What will this project accomplish in our neighborhood? The root systems are above ground and make it difficult for the landscaper to mow, the roots are disrupting the planting areas near the trees and we have received complaints from both neighbors whose property is adjacent to the trees regarding large roots under the fence and in their planting beds. The new trees will be a smaller, slower growing, flowering tree. We will not have the root system problems and the canopy affect of the existing trees that slows the growth in the entrance planting areas. How will this project benefit the public? The flowering trees will be much more attractive than the existing trees. The entire entrance plantings will be more noticeable adding to the attraction. After all - this is the last impression people have of Renton as they are leaving Renton East on SR-900 "or" the first impression as they are entering Renton from the East. Added Benefit to the City of Renton: We will not have to replace the sidewalks do to root damage in the near future. Thank you for your second consideration of this project. I am available to answer or clarify any questions about this project. Brian Mead Summerwind Homeowners Assoc. GROW IT GREEN Incorporated 4012 108th Street East Puyallup, Washington 98372 (253)952-5150 GRWOIGI66MT 9/30/01 CONTRACT We hereby propose to furnish all labor, equipment and materials (with the exceptions as noted) necessary to complete the following at the premises known as: 2/26/3 Stun>rnerwind HOA S.E. Renton Issaquah Rd. Renton, Wa. Proposal 1. We will cut down and dig out the 5 London Plane trees which run the length of the Sunset -Duval entranceway. We will cut down these trees, and then remove the branches, limbs and stumps from the job site. We will then dig out the root system, bring in a good three way topsoil and level out the affected areas. We would charge $1,200.00 plus WSST. All materials guaranteed to be specified. All work is to be completed in a workmanlike manner according to standard practices. Any alteration or deviations from the above specifications involving extra cost will be executed only upon written orders, and will become an extra charge over and above the estimate. Our workers are fully covered by workman's compensation insurance. We agree to carry liability insurance in the limits not less than $2,000,000,00. Grow it Green is fully licensed, bonded and all taxes are current. This contract may not be assigned without written permission. We agree to hold Summerwind HOA harmless from any damage or loss to the property c used by our negligence in performing the work described above. oposed by �\ w It re \ Accepted by AA a."e- -z- GROW IT GREEN Incorporated 4012 108th Street East Puyallup, Washington 98372 (253)952-5150 GRWOIG166MT 9/30/01 CONTRACT We hereby propose to furnish all labor, equipment and materials (with the exceptions as noted) necessary to complete the following at the premises known as: 2/26/3 Summerwind HOA S.E. Renton Issaquah Rd. Renton, Wa. Proposal 1. This is a list of materials which would be required to install 5 boulevard trees at Summerwind along the Sunset -Duval entranceway; 5-2" caliper 'Chanticleer' Flowering Pear trees @ $125.00 each. 10-7' stakes @ $3.25 each. Chainlock for attaching stakes to trees. 1 box at $32.00. Fertilizer and Peat Moss $40.00 Total materials $729.50 plus WSST. All materials guaranteed to be specified. All work is to be completed in a workmanlike manner according to standard practices. Any alteration or deviations from the above specifications involving extra cost will be executed only upon written orders, and will become an extra charge over and above the estimate. Our workers are fully covered by workman's compensation insurance. We agree to carry liability insurance in the limits not less than $2,000,000.00. Grow it Green is fully licensed, bonded and all takes are current. This contract may not be assigned without written permission. We agree to hold Summerwind HOA harmless from any damage or loss to the property c,aused by our negligence in performing the work described above. by It Accepted by rIHK' t4-tbb3 UJ: Jb rKUI"I: Wh 1 KtHL tb I H I t tbbJteU (c=) I U:'+tD'i-N6 h': t' S , Aj`uu:J Iri.LJti zunjofl=u1 SEA( ILETREEPRES PAGE 02 '�Zt�-' April 18, 2002 Summerwind Homeowners' Assn. C/o Brian Mead 1609 Hoquiam Pl. NE Renton, Wa. 98059 RE: Report on Option4 for Managing London Plane Trees at Development Entrance Dear Mir. Mead, At your request, I recently met with you at the above site for the purpose of examining four London Plane trees near the development entrance and discussing options for their management or replacement. This report is a summary of my opinions. London Plane trees are widely planted as street trees throughout the world This tree grows in a wide variety of climates and thrives in the often poor growing conditions alongside streets and roads. The trees on this planting appear to be healthy and structurally sound. Some pruning has been done in past years. However, large roots from at least two of the trees grow along the ground surface and have moved under the fence onto private property. Large aurface (roots, whale a sign of good tree health, create barriers to lawn mowing and other shrub and herbaceous plant maintenance, In many areas where London Plane trees are used as street trees, surface rooting and hardscape and landscape disruption are vexing problems. The city of Seattle has 4 large number of London Plane street trees that were planted prior to the 1962 World's Fair. By the early 1980's the trees were of sufficient size that their roots were causing substantial heaving of sidewalks. City crews opted to remove the broken concrete and remove the top 12" of roots that were causing the damage, ,fill the space with new soil, and replace the concrete with interlocking pavers. They acknowledged that the roots would grow beck, but repair would be simplified by lifting out the pavers, cutting the roots again, and re -setting the pavers. The trees did not die and did not fall over as a result of the root removal —a clear demonstration of tknc toughness of the species. I believe your group hai three options in dealing with this root problem. I. Maintain the status quo and accept that roots will continue to disrupt the surrounding landscape and will likely eventually grow under and break the adjacent sidewalk. 2. Remove the offending roots and install a root barrier that will temporarily deflect the roots away from r� 13350 Lake City Way N.E. • Seattle, Washington 98125 - (206) 367-4W • Fax (206) 367-0502 email: seattletreepres@uswest.net • www.seatdetree.com Member. International Society of Arboriculture and National Arbormt M40ciaion MAR-22-RO03 SAT 09:49 TEL.:2065220725 NAME:WPI REAL ESTATE P. 2 >MAR'24-2003 09:56 FROM:WPI REAL ESTATE 2065220725E 1.L t u: (1see r:.s/.s PAGE 03 sTLE T .. ICRVXX where they want to grow. This option may W&k for about ten yens before the roots grow around the barrier. 3. Removc the trees and replace them with a different genets and species that isknown to be less inclined to since rooting. The development, just to the west has planted what appear to be red maple sftet trees. --.another popular choice that is known to be easier on surrounding landscapes and hardsc"a, and enjoyed for brilliant fall color. Please contact me if you have further questions about this report. Jahn Hushagen ISA Certified Arborist Seattle Tree Preservation, Inc. 13350 Lake City Way N.E. - Seattle, Wasbington 98125 - (206) 367-4048 - Fax (206) 367-0502 email: seattletreepres@uswest,net • www.seattletree.com 1A�.wFr. T.. ti•wMinwal Qn..Cw�.. of ♦r*n.i.•llhn'n nnrl 1Vat�n..-1 A.i.nrier A.anrintlnn MAR-22-2003 SRT 09:50 TELc2065220725 NAME:WPI REAL ESTATE P. 3 Date: March 13, 2003 After completing the application, please enter the following information: Total Grant Amount Requested for Project $ 1,600 (from page 4) Total Neighborhood Match $1,600 (from page 5) Please complete the following questions Name of project: Tiffany Park Homeowners Association - 2003 Beautification & Safety Improvement Name of neighborhood group or association: Tiffany Park Homeowners Association Neighborhood Project Coordinator's name: Marina Parr or Rosemary Quesenberry Project Coordinator's Address (including zip code): 1401 Olympia Ave SE Renton, WA 98058 Project Coordinator's Telephone: Days 206-544-7547 Evenings 425-228-7550(Marina) cell: 206-683-7719/ or Rosemary at 425-2714396 Detailed project description: Beautify neighborhood with flowers in the neighborhood park; safety lighting; statuaries, bark/chips, a neighborhood association sign for the T.P.H.A park 2 Is the project site located in:. ❑ Renton City Limits ❑ On City public right-of-way ❑ On private property (A letter from the property owner must be submitted with the application granting permission for the project to be constructed on their property) ❑ Other — Explain (NOTE: In order for the project to meet the grant criteria, the project site must be located in Renton City Limits and must be either on the City right-of-way or on private property. Any site locations that do not fall within these perimeters will not be eligible for the grant). Detailed directions to the location of the project site: (Please provide a detailed site may locating the project site and where the project will be installed at the site) See attached........... What will this project accomplish in your neighborhood? Involving neighbors through the Renton Neighborhood Grant Program promotes good relationships. Continuing this yearly effort cements relationships that were initiated by this program. The improvements made in the neighborhood are visual proof that the city is seriously committed to this effort. We plan to continue enhancing the neighborhood park by adding a statuary. Lights and statuaries would be added to to the roundabouts. A neighborhood association sign for the neighborhood park would be included and additional bark and chips purchased. How will this project benefit the public? The public would feel safer knowing that in this particular neighborhood the community cares about its environment. The public would take notice of a neighborhood that is obviously well maintained where people take an interest in the neighborhood and their environment. PROJECT WORK PLAN When will the project be completed (approximate date)? September 15, 2003 (Projects must be completed within a 6 month timeframe after receiving the grant) 3 ANTICIPATED BUDGET ITEMS REQUIRED List each item of the project separately. Example: ITEM SOURCE ESTIMATED COST (including tax) Mural Proiect: 10 gallons latex paint Home Depot $1 SO ($1 S/gallon) including tax Sign Proiect: 8-24x26" signs Fast Suns $720 00/sign including tax ESTIMATED TOTAL COST: $870 (including tax�� YOUR PROJECT ITEM SOURCE ESTIMATED COST (including tax Sin Proiect Suns Now 100.00 Lights Costco 500.00 Azaleas & flowers Carpinitos 100.00 Bark chipl Caminitos I300.00 Statuary Carpinitos 600.00 ESTIMATED TOTAL COST: $1,600.00 (including) (Enter the estimated total cost in the space provided for the Total Grant Amount Requested at the top of page 2 of the application) Attach additional pages as needed Please attach any quotes for items or services. How will your neighborhood match be equal to or greater than the requested grant amount (what services, labor, materials, or money your neighborhood group will be contributing)? (Note: 1) Volunteer time spent completing the application can be used to match up to 10% of the grant amount. 2) See attached Neighborhood Match Criteria to determine dollar values and eligible components) 4 Example: Match item Estimated Value Volunteer labor 60 hours x $10/hour $600 Donated professional services 10 hours x $15/hour $150 ESTIMATED TOTAL VALUE OF MATCH: $750 Your Protect: $1600.00 ESTIMATED TOTAL OF MATCH: $1600.00 (Enter the estimated total match in the space provided for the Total Neighborhood Match at the top of page 2 of the application. Remember this number must be equal to or greater than the total amount of the grant being requested) How do you plan to solicit neighborhood volunteers to participate in the project: We already have a neighborhood meeting scheduled and plan on signing up volunteers. Will your project require ongoing maintenance or repair? YE SIM If yes, how will it be provided? Maintenance will be made through the Home Owners Association and by individual homeowners. Submitted by: Marina Parr/Rosemary QuesenberryAPIA Print name Signature of troicu Coordinator For Office Use Only Date Council Approved: Amount Approved COMMENTS: 1� low —in T 193 N AENTON . ' CITY •OF ' KINGw CO1.UNTY, WASHINGTON i 1 P t .F kit i \ I 'AYI .• 't �� o I pied /O'DfA1&.4M AND h. ca 71 �65 NAMANfNT-OPEN AREA (COMMON AREA < e I 0 '.`'m.�, '• err- \ Q \ t 00,00"f ' iYB /35.0a ' o g c 1`'� �.`1,'�,� N97°OD'D E b ....0, �,.......... ;D I o't � /�it�.ttcfion � - m i Q `�'�o .:..�0" �- • '.. `'aa �5• � °gip , . rD � � � , o'c /Z l/nry Hovre 0 t. ,� W 00 e Zh �f 2S ��, d a¢740 �• f /JOAAiNA6f Amp � ' �J uriurrfAJfM&ffr t s�%P l°Zl •S/B.1POB �e , �....._.. 6D00 / ,yy ` A IDZ"IZ lZ 24, 5ti .. w 27 zs' Zs' ° '�P°z 2/ a I I `✓ o, �ia.�4e:iz kA ---- e +L/479 4'10fI/9 'o �.g. �„� s' 00 B6, `o_•'.'�. I.'3 s�P.n �� �n"t-N6,94R/ 'A'B3°ZoppN� /Q00 /�04j" h , to 0/ 1he home o.*v17e.,,,,f //7 il,, 1h e .y to 1he -PaMlye , y� �99 3 R25� �0 ,�ppp;: - 9 S Joe 05 /Y 73 90 z 37 50 00 82. 81. UrILIfy i-AstAtair 00 0 0 IA 4117Y %RACTb 4�z 91, 614 �� �� `J\ < A 1 o r%r 1 34 � % `� sr.0 o k . . Ole + it 33 O � � �� ►� +fry 32 i � �.+�'�• i � c' �� ,� e� , o►� i r I 0 31 .o �• o� , ti to pl 12 WO 30 29 14 27 1'J a o.04 • t 18 • s 48 46 45 47 c�lpa ; ��io 4 t ✓ 44 21 43 41 23 62 N �•. ♦ • yr •y•M w 24 » ,... . ` t�, h •� .1a a v j0 • o �e Volunteer Name Hours Marina Parr Carol Mckee Bob McKee Rosemary Quesenberr Jodie Collins Gayle Millett Kim White Dennis Anderson Bruce Higgins Derek Jones Jill Jones Leah Collins Simon Tran Craig Jones Cora Cabadin Harriet Accord Renate Beedon Julie Hiatt Stacy Bisconer KathyKotila Christie Mak Eddie Rivera Carmen Rivera Lulu Honeycutt James Honeycutt Liz Windsor Cameron Windsor Chris Strickland Andy Spark Susan Mitcham Lenny Bisconer Lena Bisconer Brenda Cox Jim Cox Derek Jones Aaron Collins Neighborhood TPark Volunteers.doc Carpinito Brothers Farm 1148 N. Central Avenue Kent, WA 98032 M 31787 (253) 854-5692 or (206) 623-8103 ^o D TE 3 SOLD TO: SHIP TO: S CSMAN CASH I CHARGE I RESALE I TERMS /AUTHORIZATION 8 SUB TOTAL Received by Customer agrees not to hold Carpinito Brothers, Inc. responsible for any Sales Tax damages caused by their truck driving over property at customer's request. Customer is Sable for towing cost should the truck get stuck on customer TOTAL AMOUNT. property. AN accounts are due net 10th, pest due accounts subject to 2% finance charge plus collection expenses and reasonable attorney fees. OP49 Ce-o3 4M Julie McCullough IMMGN16870 Southcenter Parkway Tukwila, WA 98188 S Phone (206) 575-2110 t-ASTS1GNSTM FAX (206) 575-1806 . ForA Duality Sign That's Right. On -rime. Si n & E-^Ye �• WDEPENDENfI.Y OWNED A D 0KRAAD 1 1. 16876 Southcenter Parkway Tukwila, WA 98188. E-mail. Phone (206) 575-21 10 Fastzign®intelle.com FAX (206) 575 1806 Store: Customer: i "1 L VI (� Mailing Address: City: State: Zip: Telephone(s): Ext. Best Time to Call: Source: Walk In Telephone YP DB NP BB Special Into: Signage Uses: REF DM OS RP RD s c� A-4c) 0 1��s' . 51P '— 1 P1 17 --Tk"?A'r C 04st> A0 N C) Instructions on Sign Order: - b c d P SIGN. INFO. Size: Material: Mat. Color: Ltr. Color: ❑ Std D Prem Typestyle: ❑ UC ❑ U+LC ❑ LC ❑ 1 Side ❑ 2 side ❑ Stake ❑ Frame ❑ RTA Quantity: Sub-T Tax: Customer Approval .CITY JJF RENTON COUNCIL AGENDA BILL A] #: Submitting Data: Planning/Building/Public Works For Agenda of: April 14, 2003 Dept/Div/Board.. Transportation Systems Agenda Status: Staff Contact...... Ryan Plut, Ext. 7372 Consent .............. Public Hearing...... Subject: 2003 Paving, Lighting and Signage Project - Additional Correspondence..... Funding for Construction Management and Execution Ordinance........... of Supplement No 1 to CAG-02-203 with W&H Pacific Resolution........... Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... Supplemental Agreement No. 1 Information......... Other ................ Interlocal Recommended Action: Approvals: Refer to Transportation Committee Legal Dept.......... X Finance Dept....... X Other ............. Fiscal Impact: Expenditure Required.. $ 444,900.20 Transfer/Amendment. $ 59,900.20 Amount Budgeted.. $ 385,000 Revenue Generated.. $ 400,410 SUMMARY OF ACTION: The project involves taxiway improvements to the Renton Municipal Airport. The project is primarily for a pavement overlay, but is to include drainage, lighting and signage removal and installation within the overlay area, previously approved by Council on November 18, 2002. This contract supplement is for construction management, inspection, and materials testing and requires an expenditure of $155,309.53 for a total contract amount of $430,514.17, ninety percent of which is reimbursable through a Federal Aviation Administration (FAA) Airport Improvement Program grant. An additional $14,000 is also needed to cover staff time for project management (also reimbursed by the FAA at 90%) for a total revised appropriation of $444,900.20. Staff requests that additional funds in the amount of $59,900.20 be budgeted for this project to cover Supplemental Agreement No. 1, and the additional staff time for project management. The funds will come from the Airport Reserve Fund. STAFF RECOMMENDATION: Staff recommends that Council authorize the Mayor and City Clerk to enter into the supplemental agreement with W&H Pacific in the amount of $155,309.53 and the transfer of $59,900.20 from the Airport Reserve Fund to the 2003 Paving, Lighting and Signage Project. H:\Division.s\TRANSPOR.TA7'Airport/03projects/02Capital Imporvement/2002-2003Ligbts/Agbill Rwy L,D,S 4-1-03.DOC CITY OF RENTON PLANNINGBUILDING/PUBLIC WORKS MEMORANDUM DATE: April 4, 2002 TO: Kathy Keolker-Wheeler, President Members of the Renton City Council VIA: k� Jesse Tanner, Mayor FROM: Gregg Zimmermah? Administrator STAFF CONTACT: Ryan Zulauf, x7471; Leslie Lahndt x7223 SUBJECT: 2003 Paving, Lighting and Signage Project - Additional Funding for Construction Management and Execution of Supplement No 1 to CAG-02-203. ISSUE: The Renton Municipal Airport 2003 Paving, Lighting, and Signing Improvement Project requires an additional $59,900.20 in funds. A separate but affiliated issue is that we require the Supplemental Agreement No. 1 to our CAG-02-203 with W & H Pacific to be executed. RECOMMENDATION: Transportation Committee recommends Council authorize an additional $59,900.20 to the Renton Municipal Airport 2003 Taxiway, Lighting, and Signing Improvements Project. In addition, the Transportation Committee recommends the Mayor and City Clerk execute the Supplemental Agreement No. 1, to cover construction management and inspection services for the Renton Municipal Airport 2003 Taxiway, Lighting, and Signing Improvements project in the amount of $155,309.53, to our agreement CAG-02- 203 with W & H Pacific. BACKGROUND The Renton Municipal Airport 2003 Paving, Lighting, and Signing Improvements Project is primarily a pavement overlay, but is to include drainage, lighting, and signage removal and installation within the overlay area. There are a number of complicating factors with this project: 1. The Federal Aviation Administration (FAA) is the primary funding source, covering 90% of the costs of both design and construction of the project. This requires that we follow the FAA prescribed construction management Issue Paper April 24, 2002 Page 2 methods, schedule, and documentation. It is very important to have experienced, FAA approved personnel managing the project to ensure compliance to FAA regulations and policies. Failure to do so might jeopardize the funding for this project, but could also endanger future federal funding opportunities. There are a number of upcoming airport projects which will require federal funding to complete. The most important and immediate project is an overhaul of the drainage collector, distributor, and outfall system for the airport to improve drainage and water quality entering Lake Washington. The cost of design and construction is expected to be several million dollars. 2. Boeing maintains a rigorous manufacturing and delivery schedule, which we must work around to minimize impacts to Boeing's production schedule. For this reason, the project was divided into eleven construction phases. The phases are layed out in a complex construction schedule matrix with Boeing's manufacturing and fly out schedule. Each construction phase must be completed in the prescribed number of days allowed. The duration of the phases are as short as four days with hefty liquidated damages of $1500.00 per day to the contractor for failure to maintain the schedule. To accomplish the tight construction schedule, a noise variance was obtained to permit construction 24 hours a day, 7 days a week. W & H Pacific will staff the project at all times to cover construction management and inspection. W&H Pacific will also coordinate continual updating of the construction schedule with Boeing's manufacturing and delivery schedule (updates expected at least every other day), and coordinate with FAA, the Airport Control Tower and the Airport Office to ensure that required NOTAMs are issued. The goal is to ensure the safe ongoing operations of the airport and meet the construction schedule. 3. Since 9/11, airport security has become paramount. During construction there will be a continual arrival and departure of construction personnel that must be pre -approved and badged to enter the construction area. Construction personnel will enter and depart through security checkpoints on either side of the airport and must follow all prescribed security policies and procedures. The W & H Pacific construction management team will be coordinating and enforcing the prescribed security policies and procedures in conjunction with Boeing's security personnel. To summarize, the importance of following FAA's processes and procedures, maintaining Boeings manufacturing and delivery schedule, and ensuring the ongoing operations of the airport as well as enforcing safety and security require that we have personnel on site at all times to cover project construction management and inspection as well as ensure compliance, safety and security. This is best done by using the expertise and experience of the personnel supplied by W & H Pacific, who are known by reputation to be the best in the field at this type of work. cc: Jay Covington City Clerk Leslie Lahndt Ryan Plut H:\Division.s\TRANSPOR.TAMIRPORi103Projects\02Capital Improvement Projects\2002-2003 Lighting Signage and Paving ProjectUssue Paper - 2003 airport project cm and inspection 4-4-03.DOC Ank � Washington State A Department of Transportation Supplemental Agreement Agreement Number CAG-02-203 Project Number 3-53-0055-13 Organization and Address W&H Pacific 3350 Monte Villa Parkway --' Bothell, WA 98021 Phone 425.951.4800 Project Title ! New Maximum Amount Payable 2003 Taxiway, Lighting, and Signing Improvements $ 430,514.17 Description of Work Provide construction administration and field observation for the 2003 Taxiway, Lighting, and Signing Improvements The Local Agency of City of Renton desires to supplement the agreement entered into with W&H Pacific and executed on 11/26/2002 and identified as Agreement No. CAG-02-203 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: The _general-scope_of.work-described__imthe-PrimeAgreement-Lemains_the same._AdditionaLw-ork elements are required_as-describe.diii-the-attached-ExhibitB=4__ Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: The-eomplelionAate-i mains -the s.ameas_the_Pri.me Agreement III Section V, PAYMENT, shall be amended as follows: The pa_yment..for.service.s_.shall_be amended-as._d.etaile_d_iu the attaached.Exhibitd)-2_..__ as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: W. __&H P_ cific- _--- - By: Consultant Signature I. _ 1 1. -City of_Renton_________ Approving Authority Signature DOT Form 140-063 EF Revised 10/97 EXHIBIT B-4 SCOPE OF SERVICES RENTON MUNICIPAL AIRPORT 2003 TAXIWAY, LIGHTING AND SIGNING IMPROVEMENTS Description of Project The City of Renton proposes the following improvements to the Renton Municipal Airport: 1. Reconstruct Taxiways E and L. 2. Overlay Taxiways A, H, and G. 3. Slurry Seal the southern 2300 feet of Taxiway B. 4. Construct hold apron area adjacent to the southern portion of Taxiway B, Taxiway G, and Taxiway E. 5. Replace the existing Medium Intensity Taxiway Lighting (MITL) System along Taxiways A, B, D, E, G, H, K, L, M, and N. Install new MITL System along a portion of Taxiway B and Taxiway F. Install new electrical conduit from the electrical building to the airfield. Replace Runway Medium Intensity Runway Lighting (MIRL) System. Evaluate new Runway and Taxiway lighting systems to determine new lighting load and replace existing Runway and Taxiway light regulators as required to accommodate new lighting and signing. New Runway and Taxiway lighting systems will be placed in conduit and lights will be mounted on base cans. 6. Replace airport signing to meet current FAA standards and install new signing as required. 7. Replace storm drainage pipes where existing pipes cross airport pavement that is being reconstructed or overlaid. Scope of Services The Consultant shall provide the following Specified Services for the Project as described below. All engineering work shall be performed using accepted engineering principles and practices and shall provide quality products that meet or exceed industry standards. iAProjects\City of Ravon\30669 2003 Airpon T—y lmpr\Office\Word\2003 scope Constmction 2 03 03.doc - B-4-1 - March 24, 2003 Construction Phase Services Construction Administration Services Assist the City in providing records of compliance with the contract documents. Items of work will include the following: 1. Provide project management and administration, liaison with the City, prepare monthly progress reports and/or invoices, and manage subconsultants for the construction phase services. 2. Assist with pre -bid conference and bid opening. Review and tabulate the bids and make recommendation for award. The City will send award notification to successful bidder, notify and return bid bonds to the unsuccessful bidders. 3. Prepare for and lead pre -construction conference meeting. Prepare meeting minutes and distribute to attendees. 4. Review Contractor submittals. 5. Conduct weekly project site meetings with the Contractor, City staff, and others associated with the project construction. 6. Maintain record of delivery tickets that are collected by the field representative. Collect and review test reports from the material testing consultant for compliance with the information given in the contract documents. Prepare monthly pay estimates for execution by Contractor and City. 7. Prepare construction change orders and review with the Contractor. Prepare any letters relative to construction scheduling requirements and letters acknowledging substantial completion and final completion for City approval. Review and provide written recommendation for Contractor claims. 8. Obtain Notice of Intent to Pay Prevailing Wage and Affidavit of Wages Paid from Contractor. Obtain Contractor's Certified Payrolls each week and conduct general reviews for compliance. Compare Labor Wage Rate interviews with certified payrolls. 9. Prepare and submit weekly FAA progress reports from daily reports prepared by field representative. 10. Conduct a final inspection with City personnel, the FAA, and the Contractor. I:\Projects\City of Renton\30669 2003 Aiipon Txwy Impr\0ffice\Word\2003 scope Consovction 2 03 03.doc - B-4-2 - March 24, 2003 Field Observation Services Assist the City in providing field observation of the Contractor's activities. Items of work include the following: Provide a resident project representative who will observe the technical components of construction. Monitor and document construction progress. Prepare daily activity reports. Review the Contractor's compliance with permit requirements. Affirm monthly pay quantities for agreement with the Contractor. Conduct Labor Wage Rate interviews. 2. Conduct subgrade soil, aggregate base, and asphalt concrete acceptance and control testing: a. Provide maximum density and moisture requirements (ASTM D 698) and in -place density determinations (ASTM D-2922) for subgrade materials. Three (3) proctor tests and four (4) days of in -place density testing estimated. b. Provide maximum density and moisture requirements (ASTM D 698), sieve analysis (ASTM C 136), and in -place density determinations (ASTM D-2922) for aggregate base materials. Four (6) proctor tests, four (6) sieve analysis, and eight (8) days of in -place density testing estimated. c. Perform asphalt acceptance testing in accordance with FAA P-401 requirements. Ten (10) paving lots estimated plus one day for test section. Assumptions • The construction phases services as outlined in the work order dated 11/26/02 will be completed as currently contained in the original contract. • Construction will occur in the summer of 2003. • Construction observation fee estimate is based on a construction duration of up to 70 days. The resident engineering time is based on a 6 week period of 12 hours per day, 6 days per week. The remaining 4 week period of resident engineering time is based 12 hours per day, 3 days per week. If field observation time is required over the estimated quantity, additional services will be provided in accordance with the Contract. • One half of the acceptance and control testing required will take place during either a weekend day or night operation. • The City will distribute contract documents to interested bidders, plan centers, and the FAA. The City will also coordinate the advertising and maintain the plan holder's list. I \Projects\City of Remon\30669 2003 Airport Txwy Impr\0ffice\Word\2003 scope Construction 2 03 03.doc - B-4-3 - March 24, 2003 Exhibit D-2 Consultant Fee Determination - Summary Sheet Fee Schedule PROJECT TITLE: RENTON MUNICIPAL AIRPORT - 2003 TAXIWAY, LIGHTING AND SIGNING IMPROVEMENTS 24-Mar-03 CLIENT: CITY OF RENTON LT.'j—'ai'y 4 Rl Ora,921W AiMIM'I-y 1,,� Vr—VF- )JIZF.GT—,-??W Fi-1 Ncr.xl-slu'MN ism ndni' PHASE: Construction Phase Services - Administration JOB NUMBER: 30669.02 LABOR: Project Civil Project Task Principal Manager Engineer Designer Technician Coord. Clerical Total Labor No. Task (Scope of Services) 42.00 37.00 35.00 32.00 28.00 20.00 18.00 Hours Cost I Project Management 10 40 0 0 0 60 0 110 3,100.00 2 Pre -bid, Bid Opening, rec award 2 8 0 8 0 0 2 20 672.00 3 Pre -Construction Meeting 4 8 0 12 0 0 2 26 884.00 4 Review submittals 4 16 0 32 0 0 4 56 1,856.00 5 Weekly project meetings (10meetings) 0 40 0 20 0 0 0 60 2,120.00 6 Prepare Pay estimates, tabulate quantities 0 8 0 24 0 0 4 36 1,136.00 7 Prepare change orders, correspondance 2 16 0 40 0 0 16 74 2,244.00 8 Review labor requirements 0 3 0 20 0 0 4 27 823.00 9 Prepare FAA weekly reports 0 8 0 16 0 0 4 28 880.00 10 Conduct a final inspection 4 8 0 8 0 0 2 22 756.00 Labor Subtotal 26 155 0 180 0 60 38 459 14,471.00 Overhead (154.70%) 22,386.64 Fixed Fee (15 %) 5,528.65 TOTAL LABOR 42,386.28 EXPENSES: Cost Expenses Item Quantity Unit per Unit Markup Cost Mileage 700 Miles 0.40 1.0 280.00 Per Diem 0 Day 100.00 1.0 0.00 Technology Charge 459 Hr 5.00 1.0 2,295.00 TOTAL EXPENSES 2,575.00 SUBCONSULTANTS: Subcontract Subcon. Amount Markup Cost Electrical Subconsultant 0.00 1.1 0.00 TOTAL SUBCONSULTANTS 0.00 Total - Labor 42,386.28 Total - Expenses 2,575.00 Total - Subconsultants 0.00 TOTAL - Construction Phase Services - Administration 44,961.28 Exhibit D-2 Consultant Fee Determination - Summary Sheet Fee Schedule PROJECT TITLE: RENTON MUNICIPAL AIRPORT - 2003 TAXIWAY, LIGHTING AND SIGNING IMPROVEMENTS 24-Mar-03 CLIENT: CITY OF RENTON �9Pnyna..v ny „n;,n„auvaw 21x0 nio,�V 0—Va 114FEEecr,m,— 2 , o, r„m N�g.xtSJ..—im, dmm (2) PHASE: Construction Phase Services - Field Observation JOB NUMBER: 30669.02 LABOR: Project Civil Resident Project Task Principal Manager Engineer Designer Engineer Coord. Clerical Total Labor No. Task (Scope of Services) 42.00 37.00 35.00 30.00 32.00 20.00 18.00 Hours Cost I Resident Engineering 0 0 0 0 576 0 0 576 18,432.00 2 Acceptance testing 0 0 ON ""TION sy its 0 0 0.00 Labor Subtotal 0 0 0 0 576 0 0 576 18,432.00 Overhead (154.70 %) 28,514.30 Fixed Fee (I 5 A) 7,041.95 TOTAL LABOR 53,988.25 EXPENSES: Cost Expenses Item Quantity Unit per Unit Markup Cost Mileage 700 Miles 0.40 1.0 280.00 Per Diem 70 Day 100.00 1.0 7,000.00 Technology Charge 576 Hr 5.00 1.0 2,980.00 TOTAL EXPENSES 10,160.00 SUBCONSULTANTS: Subcontract Subcon. Amount Markup Cost Testing Subconsultant 37,000.00 1.1 40,700.00 Electrical Subconsultant 5,000.00 1.1 5,500.00 TOTAL SUBCONSULTANTS 46.200.00 Total - Labor 53,988.25 Total - Expenses 10,160.00 Total - Subconsultants 46,200.00 TOTAL - Construction Phase Services - Field Observation 110,348.25 TOTAL - Construction Phase Services - Administration TOTAL - Construction Phase Services - Field Observation $ 44,961.28 $ 110,348.25 GRAND TOTAL - $ 155,309.53 November 18, 2002 Renton City Council Minutes Page 441 Utility: Oversizing Request for Utilities Committee Chair Briere presented a report recommending concurrence Reimbursement, Ridgley, HBR in the recommendation of the Planning/Building/Public Works Department thz' Enterprises Council approve the reimbursement of $26,405.60 to HBR Enterprises, the developer of the Ridgley plat, for costs related to the oversizing of the water main in Duvall Ave. NE. MOVED BY BRIERE, SECONDED BY KEOLKER-WHEELER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Chair Parker presented a report recommending approval of Finance: Vouchers Claim Vouchers 209521 - 209988 and one wire transfer totaling $2,999,022.24. MOVED BY PARKER, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation (Aviation) Transportation (Aviation) Committee Chair Persson presented a report Committee concurring with the Planning/Building/Public Works Department staff Transportation: S 180th St/SW recommendation that the City Council approve the S. 180th St./SW 43rd St. 43rd St Grade Separation Grade Separation project interlocal agreement with the City of Tukwila, and Project, Tukwila that the City Council adopt a resolution authorizing the Mayor and City Clerk to execute the agreement. The Committee further concurred with the staff recommendation that the City Council authorize the transfer of a $467,000 funding appropriation (Fund 317) from three projects (Oakesdale Ave. SW Phase 11, Downtown Transit Access, and SR-169) in the Transportation TIP (Transportation Improvements Project) to the Waterworks Utility Construction Fund 421, to reimburse the Utility Systems Division for relocating Renton utilities associated with the S. 180th St./SW 43rd St. Grade Separation project. MOVED BY PERSSON, SECONDED BY KEOLKER-WHEELER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 442 for resolution.) Transportation: Strander Transportation (Aviation) Committee Chair Persson presented a report Blvd/SW 27th St Extension, concurring with the Planning/Building/Public Works Department staff Boeing recommendation that the City Council approve the Strander Blvd./SW 27th St. extension project agreement with The Boeing Company, and authorize the Mayor and City Clerk to execute the agreement. The Boeing Company has incorporated changes to paragraphs 3.4 (nonexclusive perpetual easement), 4.1 (prepaid trip reserve account), and 8 (termination), to address concerns raised by the Committee members. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. Airport: Runway/Taxiway Lighting Signage & Paving, W&H Pacific, Fund Transfer ORDINANCES AND RESOLUTIONS CARRIED. Transportation (Aviation) Committee Chair Persson presented a report recommending that Council: authorize the approval of a contract in the amount of $275,204.64 with W&H Pacific for the design of the Airport Runway/Taxiway Lighting, Signage and Paving project; authorize the transfer of $305,204.64 from the Airport Reserve Fund to the Airport 402 account; and authorize an adjustment to the 2002 Budget for the Airport 402 account in the amount of $57,520.46. MOVED BY PERSSON, SECONDED BY KEOLKER-WHEELER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. The following resolutions were presented for reading and adoption: CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Planning/Building/Public Works Dept/Div/Board.. Utility Systems/Wastewater Utility Staff Contact...... John Hobson (x-7279) Subject: CAG-02-034 East Kennydale Sanitary Sewer Infill & Watermain Replacement Contractor: Frank Coluccio Construction Co. Exhibits: Issue Paper Final Pay Estimate Notice of Completion of Public Works Contract Recommended Action: Council Concur E Al N: For Agenda of: April 14, 2003 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Approvals: Legal Dept......... Finance Dept...... Other ............... A/ X Fiscal Impact: Expenditure Required... $19,607.26 (final pay est.) Transfer/Amendment....... Amount Budgeted....... $6,000.00 (Wastewater Utility) Revenue Generated......... Amount Budgeted....... $20,000.00 (Water Utility) Amount Budgeted....... $15,000.00 (Street Overlay) Total Project Budget $2.3 Million (Wastewater) Total Project Budget $1.1 Million (Water) Total Project Budget $410,000.00 (Street Overlay) City Share Total Project.. SUMMARY OF ACTION: The project was awarded on May 6, 2002. Construction was started on June 13, 2002, and was completed on February 28, 2003. The original contract amount was $1,030,126.02 and the final contract amount is $1,527,763.49 STAFF RECOMMENDATION: The Utility Systems Division of the Planning/Building/Public Works Department recommends that the project be accepted, the final pay estimate be approved and the retainage bond in the amount of $76,388.17 be released after 60 days, subject to the receipt of all required authorizations. H:\File Sys\WWP - WasteWater\WWP-27-2955 East Kennydale Sewer Inf311\Agnbi1_Fina1.doc\JDH:If CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: April 4, 2003 TO: Kathy Keolker-Wheeler, President Members of Renton City Council VIA: Mayor Jesse Tanner FROM: Gregg ZimmermarkAdministrator Planning/Building/Public Works Department STAFF CONTACT: John Hobson, X-7279 SUBJECT: East Kennydale Sanitary Sewer Infill & Watermain Replacement Project: Extra Costs ISSUE: The East Kennydale Sanitary Sewer Infill & Watermain Replacement Project was awarded to Frank Coluccio Construction Company at a bid price of $1,030,126.02. The engineer's estimate was $1,242,630.91. The final contract cost is $1,527,763.49, an increase of $497,637.47. This issue paper will provide an explanation for the additional expenditures. We will also demonstrate that sufficient funds exist to cover the additional costs. RECOMMENDATION: • The Utility Systems Division of the Planning/Building/Public Works Department recommends that the project be accepted, the final pay estimate be approved, and the retainage bond in the amount of $76,388.17 be released after 60 days, subject to the receipt of all required authorizations. BACKGROUND SUMMARY: Prior to 2002, there were still some streets within the East Kennydale neighborhood that did not have sanitary sewers and their drinking water supply was via steel water mains. The scope of this project was to install new sanitary sewers and replace the existing steel watermains with ductile iron pipes in the following streets: • Monterey Ct. NE From NE 16`h St. to the north end of the cul-de-sac • NE 16''' St. From Aberdeen Ave NE east to Blaine Ave NE • Blaine Ave. NE From NE 18''' St. north to NE 201'' St. • Camas Ave. NE From NE 20`' St. south to the end of the cul-de-sac • Dayton Ave. NE From NE 24' St. north to the end of the street. • Monterey Ave. NE From NE 24`h St. north to the end of the cul-de-sac • Edmonds Ave. NE From NE 24`'' St. to NE 27 h St. April 4, 2003 Page 2 The following factors. contributed to the increased cost for this project: The removal and replacement of all curb, gutter and sidewalk on Camas Avenue NE. The new sewer line would connect into the existing sewer manhole in NE 20' Street. This manhole is approximately 22 feet deep. During construction it was found that this existing manhole was almost 4 feet out of plumb. The bottom of the structure, where the new sewer would connect, was nearly 4 feet closer to the curb line on the west side of Camas Ave. NE. This placed the excavator's tracks on the sidewalk and curb, which ultimately crushed it. With the entire west side of the street's curb, gutters and sidewalks destroyed and over half of the east side's removed during side sewer installation, it was decided to remove and replace the remainder of the curb, gutter and sidewalk to give a better finished product. • The new sewer main on NE 18'' Street had to be redesigned to avoid destroying several of an adjacent neighbor's trees. During construction it was discovered that the root base for these trees was much wider than originally thought. The redesign resulted in re -channeling of an existing manhole, the addition of another manhole, and more extensive landscape restoration. The removal and replacement of approximately 375 linear feet of 12" diameter storm main in Monterey Avenue NE. The original plat and street improvements for Monterey Avenue NE were installed when this area was still part of King County. The original storm line was not installed in a straight run between the existing manholes nor was constructed to drain properly. The City's new sanitary sewer alignment was designed with an offset of 7 feet from where the original storm line's alignment should have been. The storm line meandered into the sewer main alignment and, due to its shallower depth, had to be removed to allow installation of the sewer. The storm main was then re-laid in the alignment that it should have been. • Many extra sewer pipe fittings and extra labor hours were required to route the new side sewers around private utilities that were not properly marked. • A "drop structure" had to be retrofitted to a sewer manhole to avoid an unmarked utility line. • Several private driveways throughout the project area had to be removed and replaced to match into the new sidewalks. • Additional sidewalks that posed safety hazards were removed and replaced as part of the project. The Wastewater Utility is funding this project through its Sanitary Sewer Main Extension account. The transfer of an additional $400,000 from other Wastewater Utility accounts to this project was approved by the City Council on December 9, 2002. This amount has been carried forward into 2003 to provide sufficient funding to cover the final contract amount. The Water Utility will fund the project through the Water Main Replacement account. This account contains sufficient funds to cover the final contract amount. \\DAEDALUS\SYS2\SHARED\File Sys\WWP - WasteWater\WWP-27-2955 East Kennydale Sewer InfilhIssue- fmal.doc\JDHAf April 4, 2003 Page 3 Funding for the project comes from the following budget line items: Account Number Amount Wastewater Utility 421.000400.018.5960.0035.65.045000 $1,131,600.91 Water Utility 421.000500.018.5960.0034.65.055170 $384,027.39 Transportation 317.012108.016.5950.0030.67.000000 $12,135.19 Total cost of contract $1,527,763.49 CONCLUSION: The project installed 3,998 linear feet of new sanitary sewer main within seven streets that were previously without sewer service. It also replaced 3,260 linear feet of undersized water main lines, which has increased the fire flow to the residences along these streets. Although the final cost of the East Kennydale Sanitary Sewer Infill & Watermain Replacement Project is approximately 48% higher than the contractor's original bid price, the City removed and replaced an additional 1,192 linear feet of curb and gutter and 1,701 linear feet of sidewalk. Approximately 375 linear feet of deficient 12" storm main was replaced. The additional work increased citizen safety by replacing hazardous sidewalk segments and reduced City maintenance cost by replacing a deficient storm system with one that works properly. \\DAEDALUS\SYS2\SHARED\File Sys\WWP - WasteWater\WWP-27-2955 East Kennydale Sewer InfilhIssue- final. doc\JDH: If of Washington Department of Revenue nState Audit Procedures & Administration PO Box 47474 Olympia, Washington 98504-7474 Reg.No.:UBI FC 578 025 601 Date: NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: DEPARTMENT USE..ONLY City of Renton Assigned To 1055 S. Grady Way Renton, WA 98055 Date Assigned Notice is hereby given relative to the completion of contract or project described below. Description of Contract East Kennydale Sanitary Sewer Infill & Watermain Replacement Contractor's Name Frank Coluccio Construction Company Telephone No. (206) 722-5306 Contractor's Address 9600 M. L. King Way South, Seattle, WA 98118-5693 Date Work Commenced June 13, 2002 Date Work Completed February 28, 2003 Date Work Accepted April 14, 2003 Surety or Bonding Co. National Union Fire Ins. Co. of Pittsburgh, PA Agent's Address Parker, Smith & Feek, Inc. 2233 112°i Ave. NE, Bellevue, WA 98004 Contract Amount: Additions or Reductions: Sales Tax: Total $946,807.00 $457,387.38 $123,569.11 $1,527,763.49 Phone No: Amount Disbursed: $1,527,763.49 Amount Retained: Retainage Bond held by City of Renton Total: $1,527,763.49 (Disbursing Officer) The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504- 7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. FORM REV 31 0020 (12-92) H:Waste.wtr/W WP-27-2955/notcmplt.doc/JDH TO: FINANCE DIRECTOR FROM: PUBLIC WORKS ADMINISTRATOR CONTRACTOR: Frank Coluccio Construction Co. 'TRACT NO. CAG-02-034 ESTIMATE NO. 8 & FINAL PROJECT: East Kennydale Sanitary Sewer Infill & Water Main Repl. 1. CONTRACTOR EARNINGS THIS ESTIMATE $18,021.38 2. SALES TAX @ 8.80% $1,585.88 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $19,607.26 4. EARNINGS PREVIOUSLY PAID CONTRACTOR $1,386,173.00 5. * EARNINGS DUE CONTRACTOR THIS ESTIMATE $18,021.38 6. SUBTOTAL - CONTRACTOR PAYMENTS $1,404,194.38 10. SALES TAX PREVIOUSLY PAID $121,983.23 11. SALES TAX DUE THIS ESTIMATE $1,585.88 12. SUBTOTAL - SALES TAX $123,569.11 * (95% x LINE 1) ** (RETAINAGE: 59/.) GRAND TOTAL: $1,527,763.49 FINANCE DEPARTMENT ACTION: e PAYMENT TO CONTRACTOR (Lines 5 and 11): ACCOUNT # 421.000400.018.5960.0035.65.045000/45385/5354 # 8 & $5,440.00 # 421.000500.018.5960.0034.65.055170/55170/5354 # 8 & $14,167.26 TOTAL THIS ESTIMATE: $19,607.26 CHARTER 116, LAWS OF 1965 CITY OF RENTON CERTIFICATION I, THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF PERJURY, THAT THE MATERIALS HAVE BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR PERFORMED AS ID IBED HEREIN, AND THAT THE CLAIM IS A JUST, DUE AND UNP OBLIGATION AGAINST THE CITY OF RENTON, AND TH I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO AID IM Signed: / +j j jo3 �►�(� 3 Printed On: 04/01/2003 City of Renton Public Works Department Page 1 I Printed On: 03/Z1/2003 . City of Renton Public Works Department Page 1 Project: East Kennydale Sanitary Sewer Infill & Water Main Repl. Contract Number. CAG-02-034 C^-•-actor: Frank Coluccio Construction Co. Pay Estimate 8 & FINAL Closing Date: 03/30/2003 Description Unit Est. Unit Previous Previous This This Total I.0. Quantity Price Quantity Amount Quantity Amount Quanti Total Amount 001. Mobilization & Demobilization Lump Sum 1 60000 1.00 $60,000.00 $0.00 1.00 $60,000.00 002. Trench Excavation Safety Systems Lump Sum 1 $1,000.00 1.00 $1,000.00 $0.00 1.00 $1,000.00 003. Surveying, Staking, and As-Builts Lump Sum 1 $20,000.00 0.50 $10,000.00 0.50 $10,000.00 1.00 $20,000.00 004. Traffic Control Lump Sum 1 $10,000.00 1.00 $10,000.00 $0.00 1.00 $10,000.00 005. Temporary Erosion/Sedimentation Controls Lump Sum 1 $4,000.00 1.00 $4,000.00 $0.00 1.00 $4,000.00 006. Landscape Restoration Lump Sum 1 $3,000.00 1.00 $3,000.00 $0.00 1.00 $3,000.00 007. Re-establish existing Monuments Each 12 $125.00 12.00 $1,500.00 $0.00 12.00 $1,500.00 008. TV Inspection of Sanitary Sewers Linear Foot 3998 $1.00 4093.00 $4,093.00 $0.00 4093.00 $4,093.00 009. 8" PVC Sewer Pipe and Cleanout Linear Foot 3096 $50.00 3151.00 $157,550.00 $0.00 3151.00 $157,550.00 010. 8" C900 PVC Sewer Pipe Linear Foot 902 $55.00 942.00 $51,810.00 $0.00 942.00 $51,810.00 011. 6" PVC Side Sewer Pipe Linear Foot 1553 $40.00 1581.00 $63,240.00 $0.00 1561.00 $63,240.00 012. 6" C900 PVC Side Sewer Pipe Linear Foot 866 $45.00 866.00 $38,970.00 $0.00 866.00 $38,970.00 48" Sanitary Sewer Manhole Each 17 $2,800.00 17.00 $47,600.00 $0.00 17.00 $47,600.00 014. 54" Sanitary Sewer Manhole Each 4 $3,000.00 4.00 $12,000.00 $0.00 4.00 $12,000.00 015. Connect New Sewer to Existing Sewer Facility Each 7 $1,400.00 7.00 $9,800.00 $0.00 7.00 $9,800.00 016. 8" ductile iron pipe, Cl 52, Poly wrapped & Fittings Linear Foot 3260 $35.00 3307.00 $115,745.00 $0.00 3307.00 $115,745.00 017. 6" ductile iron pipe, Cl 53, Poly Wrapped & Fittings Linear Foot 43 $50.00 180.00 $9,000.00 $0.00 180.00 $9,000.00 018. 8" gate valve assembly Each 17 $550.00 16.00 $8,800.00 $0.00 16.00 $8,800.00 019. Fire Hydrant Assembly Each 11 $2,200.00 11.00 $24,200.00 $0.00 11.00 $24,200.00 020. 3/4" Water Service Connection Each 72 $500.00 73.00 $36,500.00 $0.00 73.00 $36,500.00 021. 3/4" Water Service Connection (no meter) Each 5 $500.00 5.00 $2,500.00 $0.00 5.00 $2,500.00 022. 1 " Air -Release Valve Each 1 $1,100.00 1.00 $1,100.00 $0.00 1.00 $1,100.00 023, 2" Permanent Blow -off Assembly Each 4 $1,000.00 4.00 $4,000.00 $0.00 4.00 $4,000.00 024. Connection to Existing Water Main Each 9 $1,500.00 15.00 $22,500.00 $0.00 15.00 $22,500.00 025. Furnish & Install 16"x8" Wet Tapping Gate Valve Each 1 $3,000.00 1.00 $3,000.00 $0.00 1.00 $3,000.00 026. Furnish & Install 12 x8" Wet Tapping Gate Valve Each 1 $2,500.00 0.00 $0.00 $0.00 0,00 $0.00 Concrete Thrust Blocks & Dead -man Blocks Cubic yard 26 $80.00 28.00 $2,240.00 $0.00 28,00 $2,240.00 Removal of Existing Fire Hydrants, Valve Boxes and 028. Appurtenances Lump Sum 1 $1,200.00 1.00 $1,200.00 $0.00 1.00 $1,200.00 Removal and Replacement of Unsuitable Foundation 029. Material Ton 500 $T00 0.00 $0.00 $0.00 0.00 $0,00 R Printed On: 03/?1/2003. City of Renton Public Works Department Page 2 Project: East Kennydale Sanitary Sewer Infill 8 Water Main Repl. en -tractor: Frank Coluccio Construction Co. 1 Description ..o. Pay Estimate Unit Est. Quantity 8 8 FINAL Unit Price Contract Number: Closing Date: Previous Previous Quantity Amount CAG-02-034 03/30/2003 This Quantity This Amount Total Quantity Total Amount 030. Select Imported Trench Backfill Ton 2000 $5.00 0.00 $0.00 $0.00 0.00 $0.00 031. Asphalt Class B (Road Rebuild) Paving Incl. CSTC Sq. Yard 8922 $18.00 10194.00 $183,492.00 $0.00 10194.00 $183,492.00 032. Asphalt Class B Patch Inc. CSTC Sq. Yard 1313 $21.00 1597.00 $33,537.00 $0.00 1597.00 $33,537.00 033. Asphalt Overlay 1-1/2" Thick Sq. Yard 4814 $5.00 3623.00 $18,115.00 $0.00 3623.00 $18,115.00 034. Asphalt Grinding Sq. Yard 483 $10.00 188.00 $1,880.00 $0.00 188.00 $1,880.00 035. Replace Pavement Markings and Traffic Buttons Lump Sum 1 $2,500.00 1.00 $2,500.00 $0.00 1.00 $2,500.00 036. Remove and Replace Sidewalk 8 Driveway Sq. Yard 262 $40.00 262.00 $10,480.00 $0.00 262.00 $10,480.00 037. Remove and Replace Curb 8 Gutter Linear Foot 612 $15.00 612.00 $9,180.00 $0.00 612.00 $9,180.00 038. Change Order No. 1 Extra Work Lump Sum 1 $71,447.24 1.0o $71,447.24 $0.00 1.00 $71,447.24 039. Change Order No. 1 Monterey Storm Sewer Linear Foot 297 $105.00 297.00 $31,185.00 $0.00 297.00 $31,185.00 040. Change Order No. 2 Extra Water Work Lump Sum 1 $4,390.29 1.00 $4,390.29 $0.00 1.00 $4,390.29 041. Change Order No. 3 Extra Sewer Work Lump Sum 1 $42,275.88 1.00 $42,275.88 $0.00 1.00 $42,275.88 Change Order No. 4 Inside Drop Assembly for MH 14 Lump Sum 1 $6,331.65 1.00 $6,331.65 $0.00 1.00 $6,331.65 Change Order No. 4 Additional Concrete Sidewalk 8 -3. Driveway Lump Sum 1 $88,800.00 1.00 $88,800.00 $0.00 1.00 $88,800.00 044. Change Order No. 4 Additonal Concrete Curb & Gutter Lump Sum 1 $31,225.00 1.00 $31,225.00 $0.00 1.00 $31,225.00 Change Order No. 4 Additional Private Asphalt Driveway 045. Restorations Lump Sum 1 $36,150.00 1.00 $36.150.00 $0.00 1.00 $36,150.00 Change Order No. 4 Additional Private Concrete Driveway 046. Restorations Lump Sum 1 $40,320.00 1.00 $40,320.00 $0.00 1.00 $40,320.00 047. Change Order No. 4 Asphalt Patch for Edmonds Ave NE Lump Sum 1 $69,102.27 1.00 $69,102.27 $0.00 1.00 $69,102.27 Change Order No. 4 Raise Existing Utility Lids for Blaine 048. Ave Overlay Lump Sum 1 $413.67 1.00 $413.67 $0.00 1.00 $413.67 049. Change Order No. 5 Repair Watermain Break Lump Sum 1 $8,021.38 0.00 $0.00 1.00 $8,021.38 1.00 $8,021.38 Subtotal Schedule $1,386,173.00 $18,021.38 $1,404,194.38 8.8% Sales Tax $121,983.23 $1,585.88 $123,569.11 TT Total $1,508,156.23 $19,607.26 $1,527,763.49 CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Planning/Building/Public Works Dept/Div/Board.. Utility Systems Division Staff Contact...... Tom Malphrus, x-7313 Abdoul Gafour, x7210 Subject: Consultant Agreement with ABS Consulting for Water System Vulnerability Assessment Exhibits: Issue Paper Agreement Exhibit A - Scope of Work Agreement Exhibit B - Schedule Agreement Exhibit C - Cost Estimate & Contract AI N: For Agenda of: April 14, 2003 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . New Business....... Study Sessions...... Information........ . KI Recommended Action: Approvals: Legal Dept......... X Refer to Utilities Committee Finance Dept...... X Other. Fiscal Impact: Expenditure Required $87,500.00 Transfer/Amendment Transfer $50,000 from account no. 421.500.18.5960.34.65.55260 to account no. 421.500.18.5960.34.65.55160 Amount Budgeted $50,000.00 Revenue Generated N/A Total Project Budget $100,000.00 City Share Total Project $100,000.00 SUMMARY OF ACTION: The Public Health Security and Bioterrorism Response Act of 2002 requires each community water system serving a population of greater than 3,300 persons to conduct a vulnerability assessment of its system. The work includes an assessment of potential threats to the City's critical water supply and facilities and consequences of various threats and an identification of safeguards and countermeasures to protect the City's water system. The Water Utility advertised for professional services to perform a vulnerability assessment and selected ABS Consulting as the firm most highly qualified to perform the assessment. The Water Utility requests the transfer of $50,000 from the Reservoir Recoating budget to the Update Emergency Response Plan budget to cover the total project cost of $100,000. The transfer will not increase the Water Utility's 2003 appropriation. STAFF RECOMMENDATION: The Planning/Building/Public Works Department recommends that Council authorize the Mayor and City Clerk to execute a contract with ABS Consulting in the amount of $87,500.00 to conduct a vulnerability assessment of the City of Renton's drinking water system. The Planning/Building/Public Works Department also recommends that Council approve the transfer of $50,000 from the Water Utility's Water Reservoir Recoating budget to the Water Utility's Update Emergency Response Plan budget. \\DAEDALUS\SYS2\SHARED\File Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\Agnbil1. doc\THM: if CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: April 3, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council VIA: A Mayor Jesse Tanner FROM: Gregg Zimmerma& Administrator STAFF CONTACT: Tom Malphrus, x7313 Abdoul Gafour, x 7210 SUBJECT: Water System Vulnerability Assessment ISSUE: The Planning/Building/Public Works Department requests approval of a consultant agreement for professional services to perform a vulnerability assessment of the City of Renton's drinking water system. The Department also requests an adjustment to the Water Utility's 2003 appropriation for the 421 fund (Capital Improvement Projects) in order to fund the vulnerability assessment. This adjustment will not increase the Water Utility's 2003 appropriation. RECOMMENDATION: The Planning/Building/Public Works Department recommends that Council authorize the Mayor and City Clerk to execute an agreement with ABS Consulting in the amount of $87,500.00 to conduct a vulnerability assessment of the City of Renton's drinking water system. The Planning/Building/Public Works Department recommends that Council approve the transfer of $50,000 from the Water Utility's Reservoir Recoating project budget to the Water Utility's Update Emergency Response Plan project budget. April 3, 2003 Page 2 BACKGROUND SUMMARY: The Public Health Security and Bioterrorism Response Act of 2002 (Act) requires every community water system serving a population of greater than 3,300 persons to conduct an assessment of the vulnerability of its system to a terrorist attack or other intentional acts intended to substantially disrupt the ability of the system to provide a safe and reliable supply of drinking water. The Act requires systems serving a population of greater than 50,000 but less than 100,000 to complete the assessment and submit a written copy of the assessment to the EPA by December 31, 2003. The City currently provides water service to about 52,000 residents within the City limits through 13,750 metered connections. The Water Utility advertised for professional services to perform the vulnerability assessment in accordance with City Policy 250-02 and received proposals from fourteen consulting firms interested in providing this service. After reviewing the proposals the selection committee invited four firms to interview and selected ABS Consulting as the firm most highly qualified to perform the vulnerability assessment. Funding: The total cost for this project is $100,000, which includes ABS Consulting's cost to perform the vulnerability assessment for $87,500 and City staff time for project management and review of the assessment estimated at $12,500. The Water Utility has appropriated $50,000 for this project under the Update Emergency Response Plan budget line item of the 421 fund appropriation for 2003. We request the transfer of $50,000 from the Reservoir Recoating project budget (Account No. 421.000500.018.5960.0034.65.055260) to the to the Update Emergency Response Plan project budget (Account No. 421.000500.018.5960.0034.65.55160) to cover the complete cost of the vulnerability assessment. There are sufficient funds remaining to complete the reservoir recoating project. The transfer will not increase the Water Utility's 2003 total appropriation. CONCLUSION: The Federal Government has mandated that the City of Renton perform a vulnerability assessment of its drinking water supply system and submit a written copy of the vulnerability assessment to the EPA by December 31, 2003. The vulnerability assessment will include an assessment of potential threats to the City's critical water supply and facilities and the consequences of various threats, an identification of safeguards and countermeasures to protect the City's water system, and the development of a security improvement plan based on a benefit -cost consideration. \\DAEDALUS\SYS2\SHARED\File Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\IssuePaperl.doc Water System Vulnerability Assessment Scope of Work I of 6 EXHIBIT A City of Renton Water System Vulnerability Assessment SCOPE OF WORK Task ]—Project Management and Reporting The purpose of this task is to assure good management of the project so as to provide the City of Renton with a Risk Reduction Plan on schedule and within budget. To assure this, we will provide project management services, including management of sub -consultants, and will meet regularly with City of Renton staff to plan and review the progress of the work and maintain schedule and budget. Task 2—Vulnerability Assessment Planning /System Inventory This initial task sets the foundation for the balance of the project. The purpose of this task is to: • Initiate the project • Form the Project Core Team • Identify the important missions/functions of the City of Renton system • Identify the undesirable consequences that could affect the system missions/functions • Determine City of Renton facilities that need to be protected to minimize the impacts of the undesirable events/consequences • Determine the malevolent acts that could reasonably cause these events/consequences Initial Meeting and Site Visit An initial half day meeting in the City of Renton offices, between members of the Consultant Core Team and City of Renton management, will be held to review proposed Project Core Team composition, discuss the missions and functions of the City of Renton, and review overall project schedule and management. We propose the Project Core Team to be Donald Ballantyne (ABS Consulting Project Manager), Mark Beardemphl (KMB Security Design Group Principal), and management representatives of City of Renton engineering, operations and facilities/maintenance groups. We propose a member of City of Renton senior management attend part of this and subsequent Core Team meetings. The Core Team composition will be confirmed during this meeting. An additional item for discussion will be the limited meetings to be held with local law enforcement, the FBI, local emergency response representatives, and other individuals identified in this initial meeting. The purpose of these subsequent meetings is to identify the Core Team to these groups, communicate the importance of the project, and obtain their cooperation. During the remainder of the same day, we will conduct a preliminary site visit by the Project Core Team to selected facilities. The results of this initial meeting will form the basis of the Security Strategy that will be presented in the Task Memo at the completion of Task 2. Development of Project Work Plan ABS Consulting will develop a comprehensive work plan outlining the process of the work for the overall project. This plan will include samples of the data collection forms and questions that the project team will be working with. Additionally, the plan will expand the discussion included in this proposal on how ABS has enhanced the Sandia Laboratories RAM-W methodology and how these enhancements will provide a more detailed assessment of the City of Renton security vulnerability. A draft copy of the work plan will be provided to City of Renton senior management for review and comment. After this review the plan will be finalized incorporating H:\File Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ScopeOfW ork.doc Water System Vulnerability Assessment Scope of Work 2 of 6 any comments that senior management may have. The final plan will be the guidance for the remainder of the project. Law Enforcement and related meetings A key subtask will be meetings with representatives of local law enforcement as discussed above. We anticipate these meetings (1-3 in number, to be determined in our initial meeting) will be 1-2 hours duration each, and will be scheduled in an efficient manner. Data Collection Following the initial meeting, ABS Consulting personnel will work with designated City of Renton representatives to obtain detailed system maps, facilities plans, diagrams and data, as an initial step towards identifying key facilities. ABS Consulting will analyze the data collected to develop a preliminary identification of undesirable consequences that could affect the City of Renton mission and functions and malevolent acts that could reasonably cause these events and consequences. Task 3-Prioritization of Critical Facilities Based on our analysis of information received, the Core Team and additional City of Renton personnel will meet in a half to one -day meeting, for the purpose of reviewing the list of key facilities. The meeting will: • Brief non -Core Team City of Renton staff on the RAM-W and project. • Employ ABS Consulting's programmed AHPI process to facilitate a preliminary pairwise prioritization to identify "critical facilities." The AHP process is a two-step process, where it can be seen that step I is the identification and ranking of criteria for subsequent key facility identification. Typical criteria include number of customers served, property value, revenue, etc. Step 2 is the application of these criteria to the identified City of Renton facilities. ABS Consulting prefers to employ quantitative data to the extent possible in this process, and will endeavor to do so, based on our analysis of City of Renton information. The result of this process is the ranking of City of Renton facilities by their importance. Final Task Meeting and Report Based on the foregoing subtasks, a meeting will be held in which the Core Team will review the ranking of key facilities, and the preliminary identification of undesirable consequences that could affect the City of Renton mission and functions, and malevolent acts that could reasonably cause these events and consequences. Based on this review, a final identification of key facilities, undesirable consequences and malevolent acts will be made. The methods and findings of this Task 1 will be summarized in a Task Memo, for review by City of Renton senior management. At City of Renton senior management's option, the Core Team will provide a briefing on the Task results. Task 4—Threat Assessment The purpose of this task is to develop a Design Basis Threat (DBT). This will be accomplished by: [1] defining the range of possible threatening actors or malevolent acts, including inside, outside, combined, and Cyber threats; [2] defining scenarios which the DBT might employ, and [3] assess their likelihood. This will be accomplished via the following subtasks: Prioritize Adverse Events/Consequences The ABS Consulting team will prioritize adverse events/consequences affecting the water system and the surrounding community including: • Contamination of the water supply ' AHP, or the Analytical Hierarchy Process, is a standard multi -criteria decision -making technique, which is referred to in the RAM-W methodology as 'pairwise comparison'. H:\File Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ScopeOfW ork.doc Water System Vulnerability Assessment Scope of Work 3 of 6 • Intentional attack on public safety via City of Renton assets • Loss of critical function and/or major service disruption • Significant financial loss (e.g. >$1,000,000) • Loss of public confidence. We will develop a threat profile of possible terrorists or other groups based on thorough review of open source data and interaction with local/federal law enforcement and site personnel. Local threats will be included in this assessment. This analysis invokes the RAM-W methodology but is enhanced using the specialized capabilities of the consulting team. We will: • Meet with "first responder" organizations to determine their existing response capabilities, planning, priorities, and familiarity with client facilities and concerns. • Furnish a suite of possible threatening actors to the City of Renton. The suite will include inside, outside, combined, and Cyber threats. The suite of threats will include a range of capabilities, knowledge, resources, numbers of people, etc. The consultant will provide direction on selection of a "Design Basis Threat," the level of threat that will be considered in the subsequent analysis. The City of Renton will have final responsibility for selecting the Design Basis Threat —the basis on which the vulnerability of their system will be evaluated. Scenario Definition Based on the threatening actors' capability, we will define scenarios of how the malevolent acts might be conducted, such as: • Physical damage; • Chemical, biological, and radiological contamination; • Cyber attacks on the Supervisory Control and Data Acquisition (SCADA) or other process control systems; and • Interdependency disruptions (e.g., electrical, transportation, etc.). These scenario definitions will be provided in a matrix format, and include attributes for insider, outsider threats and Cyber threats. Risk Likelihood We will assess the likelihood (qualitative probability) of the various malevolent acts from defined threat sources (e.g., terrorist, insider, determined vandal, casual vandal, etc). Proprietary databases will be employed for this task. Final Task Meeting and Report Sub -tasks of Task 4 will be combined to define the Design Basis Threat. The methods and findings of Task 4 will be summarized in a Task Memo, for review by City of Renton senior management. At City of Renton senior management's option, the Core Team will provide a briefing on the Task results. Task 5--Site and Facility Characterization The purpose of this task is to identify critical assets/targets within critical facilities. Information Gathering We will perform systematic site characterization of the water and wastewater system to include the collection of performance data on: • Important facilities, processes, and assets • Physical protection system features of deterrence, detection, delay, and response • Cyber protection system features • Security policies, procedures and compliance with these We will develop and employ a standard checklist for visiting City of Renton facilities to document existing security features, threats, vulnerabilities and needed improvements. A 14:\File Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ScopeOf Work.doc Water gystem Vulnerability Assessment Scope of Work 4of6 preliminary facility visit will be made to `test' the effectiveness of the checklist, following which we will meet with City of Renton staff to review and revise the checklist. Using the above checklist, we will visit each of the identified major facilities and document the existing security features, threats, vulnerabilities and needed improvements. Drawings or sketches will be employed as needed to support checklist information. The City of Renton staff will accompany consultant during facility inspections. Fault Trees Based on the data collected above, we will prepare fault trees for each critical facility, for purposes of identifying key processes and assets in each facility. Fault tree software and libraries of fault trees for typical water system facilities will facilitate this task. Consequence Assessment and Task Memo The preceding subtasks will be combined to define the Design Basis Threat. Based on the above sub -tasks, we will develop a generic consequence table and site -specific consequence tables, resulting in the ranking of critical assets at each key facility, and thus for the overall City of Renton system. The methods and findings of Task 5 will be summarized in a Task Memo, for review by City of Renton senior management. At City of Renton senior management's option, the Core Team will provide a briefing on the Task results. Task 6—Evaluation of Existing Security Systems Effectiveness The purpose of this task is the determination of existing City of Renton system security effectiveness, and system vulnerabilities. Physical Protection System Description Using the information gathered in Task 5, we will describe the current City of Renton physical protection features and overall system. Adversary Strategy and Sequence For each key facility and asset/target, we will develop adversary strategies, sequence diagrams, and scenarios to achieve adversary goals. Protection System Effectiveness and Vulnerabilities and Task Memo We will apply the adversary attack scenarios to the documented protection system to estimate system effectiveness and identify system vulnerabilities. The above subtasks will be combined and summarized to estimate system effectiveness and identify vulnerabilities. The methods and findings of Task 6 will be summarized in a Task Memo, for review by City of Renton senior management. At City of Renton senior management's option, the Core Team will provide a briefing on the Task results. Task 7—Evaluation of Upgrades to Existing Security Systems and Facilities Based on our estimate of system effectiveness and vulnerabilities, we will identify appropriate means to prevent the undesired events, reduce the consequences, or deter the adversary. This will include recommendations to upgrade the Physical Protection Systems (PPS) and Operating System (OS). Examples of PPS upgrades could for example include enhancement of the fencing and sensor system currently in place around a pump station. Operating System upgrades could include changes in operating procedures that would, for example, hydraulically isolate a component of the system if an intrusion alarm were received. This could be accomplished either manually, automatically, or some combination thereof. An example of mitigation "upgrade" could be developing/implementing a procedure, and acquiring required equipment, to respond/perform water quality testing in the event of a tank hatch break in. Based on these Physical Protection Systems we will perform a revised risk analysis, to assess the results of the proposed changes. H:\File Sys\WTR - Drinking Water Util4\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ScopeOfW ork.doc Water System Vulnerability Assessment Scope of Work 5 of 6 Outcomes We will provide a prioritized plan for security upgrades, capital upgrades to water supply and wastewater facilities, modifications of operational procedures, and/or policy changes to mitigate identified risks to critical assets. The plan will include a basis for comparing the order of magnitude costs of protection against the risks posed. Our plan for upgrades will include physical and operational components, the geographic location(s) where security surveillance, alarm, and electronic equipment status should be monitored and the operational approach to responding too abnormal or alarm conditions. Our plan will provide cost estimates and recommendations for integration of new security information with other agency information systems (SCADA, etc.). The plan will provide the City of Renton with general specifications, details, catalog cuts, and vendor lists to enable the City of Renton to proceed with fence, lock, alarm, sensor, and other immediate improvements as recommended. The plan will provide for tiers of protection (correlating to the Homeland Security threat levels) that allow range of risk/levels of security and cost options to be developed, and should be scalable to provide the flexibility for further improvements if needed. Task 8-Risk Analysis /Risk Reduction The purpose of this task is to develop an integrated plan for improvements to City of Renton physical protection, operating and other systems, so as to reduce security vulnerability. The plan should be cost-effective and assure an adequate level of security against the DBTs defined above. Task 9—Cyber Systems Analysis KMB together with and DEI, the team cyber consultant, will assess the various existing systems and advise the City of Renton of the security strengths and weaknesses of those technologies. Additionally, assessments will be made of both standard and state-of-the-art methods, techniques, and technologies (e.g., hardware, software, methodologies, etc.) that may be used by client to guide the selection process for procuring information systems, including cost-effective cyber security solutions. KMB and DEI will assess the following systems: • SCADA • Software, hardware and computers • Cameras, sensors and devices • Processes • Buildings and facilities designed to house systems • Security procedures Information Systems Security Planning KMB and DEI to develop an information systems security analysis and plan to integrate the goals of protecting information and cyber systems with the strategic security goals and objectives of the City of Renton. This analysis will consider the various hardware and systems utilized by the organization and assess them based on several criteria. These criteria will include, but not be limited to, compatibility, programmability, integration factors, communications protocols, access and facilities. Task 10 Development of Security Improvements Plan Risk Reduction Plan and Task Memo Based on the foregoing Tasks, we will develop an integrated plan for improving City of Renton security. The plan will be based on benefit -cost considerations, even though some benefits will have to be qualitatively assessed. The plan will provide a list of improvements ranked by benefit -cost (`most bang for the buck') and compiled into `packages' such that the H:\File Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ScopeOf Work.doc Water gystem Vulnerability Assessment Scope of Work 6 of 6 City of Renton can efficiently proceed with development of detailed design and implementation of the improvements in a phased manner. The methods and findings of Task 10 will be summarized in a Task Memo, for review by City of Renton senior management. Task 11 Report Preparation and Approval Based on the foregoing tasks, we will prepare a draft report for the City of Renton. Development of the draft report will be efficient and cost-effective due to the Task Memos developed for each task. We will assist City of Renton staff in their review and critique of the draft report, and revise it as needed and re -submit for review. Our final report to the City of Renton will be accompanied by a cover letter certifying that the report as a minimum conforms to the AWWA/Sandia Laboratories RAM-W security vulnerability assessment methodology. Our letter shall bear the imprint or seal of a professional engineer registered in the State of Washington. H:\File Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesmen t\ConsultantAgreement\ScopeOfWork.doc Water System Vulnerability Assessment Schedule I of I EXHIBIT B City of Renton Water System Vulnerability Assessment SCHEDULE Our approximate proposed Task Schedule and milestones are shown below. We propose to start on approximately April 15, 2003. As noted on page 3, a comprehensive work plan will be developed and may incorporate additional tasks desired by The City of Renton. 1 2 3 4 5 6 7 1 8 9 10111 12 13 14 15 16117 18 19 20 1 Project Management 2 Vulnerability Assessment f Planning / Systems Inventory.:_ 3 Priorization of Critical Facilities 4 Threat Assessment SVP„3 5 Site & Facility : 11, . ; Characterazation SVs ;h 6 Evaluation of Existing zA 2 110,V Security Systems k 7 Evaluation of Upgrades to Existing Security ya Systems & Facilities U; °- 8 Risk Analysis / Risk 4SV �u 9 Cyber Systems AnalysisV 10 Development of Security Improvements Plan 11 Report Preparation I Draft 4+ Legend: SV = Site Visit H:\File Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\Con s ultantAgreement\Schedule. doe Water System Vulnerability Assessment Cost Estimate I of l EXHIBIT C City of Renton Water System Vulnerability Assessment COST ESTIMATE Task ABS Consulting KMB DEI (� o ^ � o L o _ o c T m o c � o � ut � ° cis of c 1= v Q n c(0 a) m `' a) -c co C) � U c E Q <n E ai = c E a Q Billin Rate/hr 175 115 120 55 100 150 75 5511001 50 1 Project Management $ 10,802 78 20 20 43 64 50 58 88 38 110 87 44 8 22 4 2 Vuln. Assmt. Planning/Inventory $ 2,460 4 8 8 3 Prioritization Critical Facilities $ 3,420 12 8 4 Threat Assessment $ 5,766 4 1 14 18 6 1 5 Site Facility Characterization $ 8,320 24 32 8 6 Security System Effectiveness $ 6,316 4 8 16 8 1 12 1 7 Evaluation of Upgrades $ 7,886 12 10 16 2 2 16 8 Risk Analysis/ Reduction $ 11,280 16 32 40 9 C ber Systems Analysis $ 4,070 4 4 8 20 2 10 Security Improvement Plan $ 13,651 24 48 36 2 11 Report Preparedness $ 10,952 24 16 16 8 8 6 2 4 2 1 Total Labor $ 84,922 656 144 80 56 32 90 124 62 14 50 4 Direct Costs (3%) $ 2,548 Total $ 87,470 ABS Consulting is pleased to propose a total project fee not to exceed $87,500 including travel and per diem. ABS Consulting will hold this price for a minimum of 60 days following the bid review. H:\File Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreemen t\Budget.doc ENGINEERING ANNUAL CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into on this , day of , 2003, by and between the CITY OF RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and ABSG Consulting Inc., dba ABS Cosulting whose address is 1411 41h Avenue Building, Suite 500, Seattle, WA 98101, at which work will be available for inspection, hereinafter called the "CONSULTANT." PROJECT NAME: Water System Vulnerability Assessment and Security Planning WHEREAS, the City has not sufficient qualified engineering employees to provide the engineering within a reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional consulting firm to do the necessary engineering work for the project, and WHEREAS, the Consultant has represented and by entering into this Agreement now represents, that it is in full compliance with the statutes of the State of Washington for registration of professional engineers, has a current valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on staff or readily available to Consultant to staff this Agreement. WHEREAS, the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below, the parties hereto agree as follows: SCOPE OF WORK The Consultant shall furnish, and hereby warrants that it has, the necessary equipment, materials, and professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein. The Consultant shall perform all work described in this Agreement in accordance with the latest edition and amendments to local and state regulations, guidelines and policies. The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor changes, amendments or revisions in the detail of the work as may be required by the City. This item does not constitute an 'Extra Work" item as related in Section VIII of the Agreement. The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held responsible for the accuracy of the work, even though the work has been accepted by the City. II DESIGN CRITERIA The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations, guidelines, and specifications, including, but not limited to the following: H:Tile Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ConsultantAgreement.doc\ thm 1 Piazza/Data—Center/Forms/City/Contracts /2000_Consultant.doc bh 1. Washington State Department of Transportation/American Public Works Association (WSDOT/APWA), "Standard Specifications for Road, Bridge, and Municipal Construction," as amended by Renton Standard Specification. 2. WSDOT/APWA, "Standard Plans for Road, Bridge and Municipal Construction." 3. Washington State Department of Transportation, "Highway Design Manual." 4. American Association of State Highway and Transportation Officials, "Standard Specifications for Highway Bridges." 5. Washington State Department of Transportation, "Bridge Design Manual, Volumes 1 and 2." 6. Washington State Department of Transportation, "Manual of Highways Hydraulics," except hydrologic analysis as described in item 14. 7. Washington State Department of Transportation, "Materials Laboratory Outline." 8. Transportation Research Board, "Highway Capacity Manual." 9. U.S. Department of Transportation, Federal Highway Administration, "Manual on Uniform Traffic Control Devices for Streets and Highways." 10. Washington State Department of Transportation, "Construction Manual." 11. Washington State Department of Transportation, "Local Agency Guidelines." 12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all cases where they fit design conditions. Renton Design Standards, and Renton Specifications shall be used as they pertain. 13. Metro Transit, design criteria. 14. King County Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3, 4, and 5. 15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of Highways and Streets." III ITEMS TO BE FURNISHED TO THE CONSULTANT BY THE CITY The City will furnish the Consultant copies of documents which are available to the City that will facilitate the preparation of the plans, studies, specifications, and estimates within the limits of the assigned work. All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with other available sources to obtain data or records available to those agencies. The Consultant shall be responsible for this and any other data collection to the extent provided for in the Scope of Work. City will provide to Consultant all data in City's possession relating to Consultants services on the project. Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the City. Should field studies be needed, the Consultant will perform such work to the extent provided for in the Scope of Work. The City will not be obligated to perform any such field studies. HA\File Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ConsuItan tAgreement.doc\ thm 2 Piazza/Data_Center/Forms/City/Contracts /2000_Consultant.doc bh IV OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the Consultant to the City upon completion of the various phases of the work. All such material, including working documents, notes, maps, drawings, photo, photographic negatives, etc. used in the project, shall become and remain the property of the City and may be used by it without restriction. Any use of such documents by the City not directly related to the project pursuant to which the documents were prepared by the Consultant shall be without any liability whatsoever to the Consultant. All written documents and products shall be printed on recycled paper when practicable. Use of the chasing -arrow symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be printed on both sides of the recycled paper, as feasible. V TIME OF BEGINNING AND COMPLETION The work detailed in the Scope of Work will be performed according to Exhibit B, Time Schedule of Completion, attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are to be completed and all products shall be delivered by the Consultant unless there are delays due to factors that are beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement until authorized in writing by the City. If, after receiving Notice to Proceed, the Consultant is delayed in the performance of its services by factors that are beyond its control, the Consultant shall notify the City of the delay and shall prepare a revised estimate of the time and cost needed to complete the Project and submit the revision to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically described as otherwise herein. Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the work may be considered a cause for renegotiation or termination of this Agreement by the other party. H:\File Sys\WTR -Drinking Water Util4\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ConsultantAgreement.doc\ thm 3 Piazza/Data—Center/Forms/City/Contracts /2000_Consultant.doc bh VI PAYMENT The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter as specified in Exhibit C, Cost Estimate. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. All billings for compensation for work performed under this Agreement will list actual time (days and/or hours) and dates during which the work was performed and the compensation shall be figured using the rates in Exhibit C. Payment for this work shall not exceed $ 87,500.00 without a written amendment to this contract, agreed to and signed by both parties. Cost Plus Net Fee Payment for work accomplished shall be on the basis of the Consultant's actual cost plus a net fee. The actual cost includes direct salary cost, overhead, and direct non -salary cost. The direct salary cost is the salary expense for professional and technical personnel and principals for the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The direct salary costs are set forth in the attached Exhibit C and by this reference made a part of this Agreement. 2. The overhead costs as identified on Exhibit C are determined as 180 percent of the direct salary cost and by this reference made a part of this Agreement. The overhead cost rate is an estimate based on currently available accounting information and shall be used for all progress payments over the period of the contract. 3. The direct non -salary costs are those costs directly incurred in fulfilling the terms of this Agreement, including, but not limited to travel, reproduction, telephone, supplies, and fees of outside consultants. The direct non -salary costs are specified in Exhibit C, Cost Estimate. Billings for any direct non -salary costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants and services shall be on the basis of times the invoiced amount. 4. The net fee, which represents the Consultants profit shall be 12 percent of direct salary plus overhead costs. This fee is based on the Scope of Work and the estimated labor hours therein. In the event a supplemental agreement is entered into for additional work by the Consultant, the supplemental agreement will include provision for the added costs and an appropriate additional fee. The net fee will be prorated and paid monthly in proportion to the percentage of the project completed as estimated in the Consultant's monthly progress reports and approved by the City. Any portion of the net fee not previously paid in the monthly payments shall be included in the final payment, subject to the provisions of Section XI entitled TERMINATION OF AGREEMENT. 5. Progress payments may be claimed monthly for direct costs actually incurred to date as supported by detailed statements, for overhead costs and for a proportionate amount of the net fee payable to the Consultant based on the estimated percentage of the completion of the services to date. Final payment of any balance due the Consultant of the gross amount earned will be made promptly upon its verification by the City after completion and acceptance by the City of the work under this Agreement. Acceptance, by the Consultant of final payment shall constitute full and final satisfaction of all amounts due or claimed to be due. Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra work is authorized. (Section VIII "EXTRA WORK"). H:\File Sys\WTR - Drinking Water Utility\WTR-13 -Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ConsultantAgreement.doc\ thm 4 Piazza/Data_Center/Forms/City/Contracts /2000_Consultan t.doc bh A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. To provide a means of verifying the invoiced salary costs for consultant employees, the City may conduct employee interviews. Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related to this Agreement, which the Consultant may have against the City unless such claims are specifically reserved in writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with respect to such claims. The Consultant and its subconsultants shall keep available for inspection, by the City, for a period of three years after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The three-year retention period starts when the Consultant receives final payment. VII CHANGES IN WORK The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary to correct errors appearing therein, when required to do so by the City, without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. This work shall be considered as Extra Work and will be paid for as provided in Section VIII. VIII EXTRA WORK The City may desire to have the Consultant perform work or render services in connection with the Project in addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any claim by the Consultant for compensation as Extra Work. IX EMPLOYMENT The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. Any and all employees of the Consultant, while engaged in the performance of any work or services required by the Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any HA\File Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\Consul tan tAgreement\Consul tan tAgreement.doc\ thm 5 Piazza/Data_Center/Forms/City/Contracts /2000_Consultant.doc bh and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Consultant. The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been at any time during the period of this contract, in the employ of the City except regularly retired employees, without written consent of the City. If during the time period of this Agreement, the Consultant finds it necessary to increase its professional, technical, or clerical staff as a result of this work, the Consultant will actively solicit minorities through their advertisement and interview process. X NONDISCRIMINATION The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color, national origin, marital status, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading; demotion or transfer; recruitment or any recruitment advertising; layoff or termination's; rates of pay or other forms of compensation; selection for training; rendition of services. The Consultant understands and agrees that if it violates this Non - Discrimination provision, this Agreement may be terminated by the City and further that the Consultant shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. XI TERMINATION OF AGREEMENT A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with subparagraphs C and D below. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the Consultant, with the City's concurrence, desire to terminate this Agreement, payment shall be made as set forth in Subsection C of this section. HAFile Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ConsultantAgreement.doc\ thm 6 Piazza/Data—Center/Forms/City/Contracts /2000_Consultant.doc bh C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant, a final payment shall be made to the Consultant for actual cost for the work complete at the time of termination of the Agreement, plus the following described portion of the net fee. The portion of the ne fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work complete is to the total work required by the Agreement. In addition, the Consultant shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for any work completed after ten (10) days following receipt by the Consultant of the Notice to Terminate. If the accumulated payment made to the Consultant prior to Notice of Termination exceeds the total amount that would be due as set forth herein above, then no final payment shall be due and the Consultant shall immediately reimburse the City for any excess paid. D. In the event the services of the Consultant are terminated by the City for fault on the part of the Consultant, the above stated formula for payment shall not apply. In such an event the amount to be paid shall be determined by the City with consideration given to the actual costs incurred by the Consultant in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable to the City at the time of termination, the cost to the City of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the City of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in subsection C above had been applied. E. In the event this Agreement is terminated prior to completion of the work, the original copies of all Engineering plans, reports and documents prepared by the Consultant prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this project, shall be without liability or legal exposure to the Consultant. F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Consultant. XII DISPUTES Any dispute concerning questions of facts in connection with work not disposed of by agreement between the . Consultant and the City shall be referred for determination to the Director of Planning/ Building/Public Works or his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County. XIII LEGAL RELATIONS The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws of Washington. H:Tile Sys\WTR -Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ConsultantAgreement.doc\ thm 7 Piazza/Data_Center/Forms/City/Contracts /2000_Consultant.doc bh The Consultant agrees to indemnify, defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part from the Consultant's errors, omissions, or negligent acts under this Agreement provided that nothing herein shall require the Consultant to indemnify the City against and hold harmless the City from claims, demands or suits based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Consultant's agents or employees and (b) the City, its agents, officers and employees, this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or employees except as limited below. The Consultant shall secure general liability, property damage, auto liability, and professional liability coverage in the amount of $1.0 million, with a General Aggregate in the amount of $2 million, unless waived or reduced by the City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord Certification Form prior to the execution of the contract. The City of Renton shall be named as an "additional insured" on all contracts/projects. The limits of said insurance shall not, however, limit the liability of Consultant hereunder. All coverages provided by the Consultant shall be in a form, and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M. Best rating of A XH with the exception of professional liability coverage. The Consultant shall keep all required coverages in full force and effect during the life of this project, and a minimum of thirty days' notice shall be given to the City prior to the cancellation of any policy. The Consultant shall verify, when submitting first payment invoice and annually thereafter, possession of a current City of Renton business license while conducting work for the City. The Consultant shall require, and provide verification upon request, that all subconsultants participating in a City project possess a current City of Renton business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to conducting work in City right-of-way. The Consultant's relation to the City shall be at all times as an independent contractor. HAFile Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\Con sultan tAgreement.doc\ thm 8 Piazza/Data_Center/Forms/City/Contracts /2000_Consultant.doc bh XIV SUBLETTING OR ASSIGNING OF CONTRACTS The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of the City. XV ENDORSEMENT OF PLANS The Consultant shall place their certification on all plans, specifications, estimates or any other engineering data furnished by them in accordance with RCW 18.43.070. XVI COMPLETE AGREEMENT This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. Any supplements to this Agreement will be in writing and executed and will become part of this Agreement. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XVII EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The Consultant does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials submitted by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above Written. CONSULTANT CITY OF RENTON Signature Date Jesse Tanner, Mayor Date type or print name ATTEST: Title Bonnie I. Walton, City Clerk HAFile Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ConsuitantAgreement.doc\ thm 9 Piazza/Data—Center/Forms/City/Contracts /2000_Consultant.doc bh RESOLUTION NO. 3229 CITY OF RENTON SUMMARY OF FAIR PRACTICES POLICY ADOPTED BY RESOLUTION NO. 3 2 2 9 It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to ensure equal employment opportunity to all persons without regard to race, color, national origin, ethnic background, gender, marital status, religion, age or disability, when the City of Renton can reasonably accommodate the disability, of employees and applicants for employment and fair, non-discriminatory treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelines: (1) EMPLOYMENT PRACTICES - The City of Renton will ensure all employment related activities included recruitment, selection, promotion, demotion, training, retention and separation are conducted in a manner which is based on job -related criteria which does not discriminate against women, minorities and other protected classes. Human resources decisions will be in accordance with individual performance, staffing requirements, governing civil service rules, and labor contract agreements. (2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of Renton will cooperate fully with all organizations and commissions organized to promote fair practices and equal opportunity in employment. (3) AFFIRMATIVE ACTION PLAN - The City of Renton Affirmative Action Plan and Equal Employment Program will be maintained and administered to facilitate equitable representation with the City work force and to assure equal employment opportunity to all. It shall be the responsibility of elected officials, the Mayor, the Affirmative Action Officer, department administrators, managers, supervisors, Contract Compliance Officers and all employees to carry out the policies, guidelines and corrective measures set forth in the Affirmative Action Plan and Equal Employment Program. (4) CONTRACTORS' OBLIGATIONS - Contractors, sub -contractors, consultants and suppliers conducting business with the City of Renton shall affirm and subscribe to the Fair Practices and Non-discrimination policies set forth by the law and in the City's Affirmative Action Plan and Equal Employment Program. Copies of this policy shall be distributed to all City employees, shall appear in all operational documentation of the City, including bid calls, and shall be prominently displayed in appropriate city facilities. CONCURRED IN by the City Council of the City of RENTON, Washington, this 7thday of October, 1996. CITY OF RENTON: Mayor ,Attest: ` City Clerl RENTON CITY COUNCIL: Council President HAFile Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ConsultantAgreement.doc\ thm 13 Piazza/Data_Center/Forms/City/Contracts /2000_Consultant.doc bh Y 1`t O AFFIDAVIT OF COMPLIANCE hereby confirms and declares that ( Name of contractor/subcontractor/consultant/supplier) I. It is policy to offer equal ( Name of contractor/subcontractor/consul tan t/supplier) opportunity to all qualified employees and applicants for employment without regard to the race, creed, color, sex, national origin, age, disability or veteran status. II. complies with all applicable federal, ( Name of contractor/subcontractor/consultant/supplier) state and local laws governing non-discrimination in employment. lI. When applicable, will seek out and ( Name of contractor/subcontractor/consultant/supplier) negotiate with minority and women contractors for the award of subcontracts. Print Agent/Representative's Name and Title Agent/Representative's Signature Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or supplier. Include or attach this document(s) with the contract. HA\File Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0081 - 2003 Vulnerability Assesment\ConsultantAgreement\ConsultantAgreement.doc\ thm 14 Piazza/Data—Center/Forms/City/Contracts /2000_Consultant.doc bh CITY OF RENTON COUNCIL AGENDA BILL AI #: Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Utility Systems Division Aril 14, 2003 Agenda Status Staff Contact...... Dave Christensen, x-7212 Consent .............. X Public Hearing.. Subject: Interlocal Agreement with King County Correspondence.. Central Plateau Interceptor/Elliot Bridge 3166 Ordinance ............. Replacement Resolution............ X New Business....... Exhibits: Issue Paper Study Sessions...... Draft Resolution Information......... Interlocal Agreement Recommended Action: Approvals: Refer to Utilities Committee Legal Dept......... X Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... $ 56,421 Transfer/Amendment....... Amount Budgeted....... $150,000 Revenue Generated......... Total Project Budget $1,000,000 City Share Total Project.. SUMMARY OF ACTION: As part of the County's construction of the Elliott Bridge Replacement, the City will be installing a new 18-inch sewer interceptor known as the Central Plateau Interceptor. In order for the County to include this work within their project, the City and County need to enter into an interlocal agreement. The proposed interlocal agreement allows the City to either accept or reject the construction bid award, which will be presented to the City Council when bids are received. Current estimated bid time is June or July, 2003. STAFF RECOMMENDATION: The Planning/Building/Public Works Department recommends that Council authorize the Mayor and City Clerk to execute the interlocal agreement for the City's inclusion of the Central Plateau Interceptor work as part of the County's Elliott Bridge 43166 Replacement project. It is further recommended that Council pass the resolution authorizing the execution of the interlocal agreement. \\DAEDALUS\SYS2\SHARED\Fi1e Sys\WWP - WasteWater\WWP-03-0000 Correspondance - Wastewater\davec\Elliott_Bridge_AB.doc\DMC:lf CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: April 8, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council VIA: -1C` Mayor Jesse Tanner �z.esf FROM: Gregg Zimmerman, Administrator STAFF CONTACT: Dave Christensen, x-7212 SUBJECT: Interlocal Agreement with King County Central Plateau Interceptor/Elliot Bridge #3166 Replacement ISSUE: As part of the County's construction of the Elliott Bridge Replacement, the City will be installing a new 18-inch sewer interceptor known as the Central Plateau Interceptor. In order for the County to include this work within their project, the City and County need to enter into an interlocal agreement. The proposed interlocal agreement allows the City to either accept or reject the construction bid award, which will be presented to the City Council when bids are received. Current estimated bid time is June or July, 2003. RECOMMENDATION: The Planning/Building/Public Works Department recommends that Council authorize the Mayor and City Clerk to execute the interlocal agreement for the City's inclusion of the Central Plateau Interceptor work as part of the County's Elliott Bridge #3166 Replacement project. It is further recommended that Council ,pass the resolution authorizing the execution of the interlocal agreement. BACKGROUND SUMMARY: The Central Plateau Interceptor project is part of the City's 1998 Long -Range Wastewater Management Plan. As part of the 2003 Capital Improvement Plan, this project was approved for design and construction for 2003. We have budgeted $1,000,000 for this effort and have April 8, 2003 Page 2 estimated that the construction portion of the work will be approximately $600,000 and the engineering services, including construction, will be $150,000. The remainder will be held at this time to cover any unanticipated contingencies. The interlocal agreement covers roles and responsibilities for both the County and the City and outlines our cost participation for their staff. This document has been reviewed and approved by the City Attorney and meets all needs identified by staff. CONCLUSION: Combining the City portion of the work with the County's project is anticipated to provide significant savings to the City. This is primarily due to anticipated costs with hanging the new sewer line across the new bridge. It is far more cost effective to perform this work as part of the bridge construction itself versus construction after completion of the bridge project. H:\File Sys\WWP - WasteWater\WWP-03-0000 Correspondance - Wastewater\davec\Elliott_Bridge_Issue.doc\DMC:1f CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH KING COUNTY RELATED TO THE CONSTRUCTION OF THE CENTRAL PLATEAU INTERCEPTOR AS PART OF THE KING COUNTY ELLIOTT BRIDGE #3166 REPLACEMENT. WHEREAS, the City of Renton has a capital improvement project known as the Central Plateau Interceptor; and WHEREAS, King County has a capital improvement project known as the Elliott Bridge #3166 Replacement; and WHEREAS, King County has agreed to include the City's capital improvement work as part of its capital improvement project; and WHEREAS, the City will incur cost savings by combining its capital improvement project with King County, and the general public will benefit by the combination of these two projects; and WHEREAS, it is in the public interest for the parties herein to enter into an agreement to provide for the inclusion of the Central Plateau Interceptor project as part of King County's Elliott Bridge #3166 Replacement project; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City clerk are hereby authorized to enter into an interlocal agreement with King County allowing for the inclusion of the Central Plateau Interceptor project as part of King County's Elliott Bridge #3166 Replacement project. PASSED BY THE CITY COUNCIL this day of , 2003 Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2003 Jesse Tanner, Mayor Approved as to form: Lawrence J. Warren, City Attorney H:\File Sys\WWP - WasteWater\WWP-03-0000 Correspondance - Wastewater\davec\Elliott_Bridge_Resolution.doc\DMC:lf Elliott Bridge #3166 Replacement THIS AGREEMENT made and entered into by and between King County, Washington, a Municipal Corporation, hereinafter called the "County," and the City of Renton, a Municipal Corporation, hereinafter called the "City." WITNESSETH WHEREAS, the County proposes to proceed with Elliott Bridge #3166 Replacement, hereinafter referred to as the "Project;" and WHEREAS, the City provides sewer service in the general area of the Project in accord with applicable Washington State and King County laws, regulations, and franchises; and WHEREAS, the County and the City can achieve cost savings and benefits in the public's interest by performing certain work for the City during construction of the Project, namely the installation of sanitary sewer main and appurtenances within the project area, hereinafter referred to as the "Utility Work". The Scope of Work and Cost Estimate for the Utility Work are attached as Exhibit "A". NOW, THEREFORE, it is hereby covenanted and agreed by and between the parties hereto as follows: DESIGN A. The City shall, prior to the County advertising the Contract Bid Documents for the Project, furnish complete and reproducible construction drawings, special contract provisions and other necessary documents for the Utility Work, to become a part of the County plans and specifications for the Project. The County shall notify the City of any changes, which must be made to these documents to bring them into conformance with County requirements. The City shall provide all required changes to the documents prior to King County's advertisement of the Project. The City's failure to provide the data, documentation, or information as required by this Section may cause the County to delete the Utility Work from the Plans and Specifications for the Project. II. BIDDING A. The County shall incorporate a complete and final set of the City's Plans and Specifications for the Utility Work into the Contract Bid Documents as a deductive alternate in such manner as to allow, to the extent possible, identification of cost allocations between the parties. B. The County shall furnish the City with the bid prices for the Utility Work for the City's approval. Within two weeks of receiving the bid prices, the City shall notify the County in writing that the City either approves or rejects their portion of the contract. The County shall not proceed with the Utility Work until the County has received approval from the City. If bids are received which, in the estimation of the City, are not acceptable for the City's portion, all or a portion of the Utility Work shall be deleted from the contract. Bid awards shall be made to the lowest responsible bidder for the total project, subject to applicable laws and regulations. C. If the City rejects the County's lowest responsible bid, the City may select its own contractor to do the Utility Work deemed necessary. In this case, the City shall require its contractor to coordinate all utility work located at the project site with the County's contractor, without unreasonably interfering with or delaying the County's contractor. The City shall notify its contractor of such requirement, and shall provide written notice to the County and the County's contractor ten days prior to beginning Utility Work on site. If the contractor selected by the City unreasonably delays or impacts the County's contractor, the City agrees to defend, indemnify, and hold King County harmless from and against any such unreasonable delay or impact if a claim is presented by the County's contractor, provided the County shall give the City prompt notice of any potential claim as soon as the County has received knowledge thereof. III. CONTRACT ADMINISTRATION A. The County shall provide the engineering, administrative, inspection, and clerical services necessary for the execution of the work. In providing such services, the County Engineer may exercise all the powers and perform all the duties vested by law in him. B. The City shall furnish an inspector to verify proper compliance with requirements in the contract Plans and Specifications while the Contractor is doing the Utility Work. The City's inspector shall perform all usual inspection tasks such as the preparation of the following contract documents: Inspector's Daily Reports, Field Note Records, Force Account Work Sheets, Item Quantity Tickets, As Constructed Drawings, etc. on all the Utility Work. The City inspector shall have the limited authority to communicate with the Contractor on matters regarding contract performance of the Utility Work, provided the City's inspector shall advise the County of any deficiencies in the Utility Work. . The City inspector shall have no authority to bind the County to any adjustments in contract time or price for the Project. The County reserves the right to remove the City's inspector from the project for unsatisfactory performance of his or her duties. The City shall promptly replace such inspector at the County's request. C. The City shall notify the County, in writing, of any changes it wishes to make in the Plans and Specifications that affect the Utility Work, which changes shall be made, if feasible. The County will notify the City of any changes required by the County, which substantially change the nature of the Utility Work and shall obtain the City's approval of such changes, with such approval not being unreasonably withheld by the City. Written notification by the County shall be given to the City prior to the 2 commencement of the work. This Agreement shall be amended in writing to incorporate changes in the Scope of Work or Cost Estimate. Any and all costs related to the change(s) in Utility Work, including but not limited to, the County's internal administrative costs and the costs associated with any delays or impacts to the County's contractor, shall be borne by the party proposing the change(s). D. The County shall provide the City with written notice of completion of the Utility Work. The City's inspector shall perform final inspection of the Utility Work. The City shall, within seventy-two (72) hours of its final inspection, provide to the County final acceptance of the Utility Work, or alternatively, provide an itemized and detailed response as to why final acceptance of the Utility Work cannot be given. If the City fails to respond to the County, the City will be deemed to have given final acceptance of the Utility Work within ten (10) calendar days of the City's receipt of the notice of completion of the Utility Work from the County, or on the first date on which the City puts any portion of the utility facilities into operation, whichever occurs first. Upon final acceptance of the Utility Work, the County shall be relieved of any and all responsibility and/or liability for the Utility Work and the condition of the utility facilities, provided, however, the County shall assign to the City all of the material warranties as defined in section 1-05.10 of the 2002 Standard Specifications for Road, Bridge and Municipal Construction under the Project contract as to the Utility Work. E. The City shall prepare their own set of record drawings for the Utility Work performed on the Project. The City may also request in writing a copy of the record drawings prepared by or for the County on the Project. The location of all surface features associated with the City's sewer facilities shall be field -surveyed by the City's surveyor., IV. PAYMENT A. The City shall reimburse the County for all costs reasonably incurred by the County in performing the utility work, which costs shall include but not be limited to: 1. The contract price, as adjusted by change orders agreed to by the City, to perform the Utility Work; and 2. The County's internal costs incurred during construction of the project (i.e., all engineering, clerical, administrative, materials testing, surveying, and inspection services costs and all payroll additives) directly attributable to the Utility Work. B. In the event the County's contractor uncovers any materials while doing work solely related to completion of the Utility Work agreed upon requiring special handling and/or disposal under any local, state or federal laws or regulations (including, but not limited to, hazardous waste, dangerous waste, toxic waste or contaminated soil) the City will be responsible for all costs incurred in handling and/or disposing of such materials. 3 C. All payments shall be due within 45 days from the date the County invoices the City for Utility Work performed on the Project, and when due shall accrue simple interest at the rate of one percent per month. V. INDEMNIFICATION AND HOLD HARMLESS A. Each Party hereto agrees to protect, defend and indemnify the other Party, its officers, officials, employees and agents from any and all costs, claims, claims for delay, judgments and/or awards of damages, arising out of or in any way resulting from the Parry's default, failure of performance, or negligent conduct associated with this Agreement, by the Party, its employees, subcontractors or agents. B. Each Party agrees that its obligations under this provision extend to any claim, demand, and/or cause of action brought by or on behalf of any of its employees, or agents. The foregoing indemnity is specifically and expressly intended to constitute a waiver of each Party's immunity under Washington's Industrial Insurance act, RCW Title 51, as respects the other Party only, and only to the extent necessary to provide each Party with a full and complete indemnity of claims made by the other Party's employees. The parties acknowledge that these provisions were specifically negotiated and agreed upon by them. C. Claims shall include, but not be limited to, defects or mistakes in plans, specifications and/or drawings, assertions that the use or transfer of any software, book, document, report, film, tape, or sound reproduction of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. D. In the event either Party incurs any costs including attorney fees to enforce the provisions of this article and prevails in such enforcement action all such costs and fees shall be recoverable from the losing Party. E. The provisions of•this section shall survive the expiration or earlier termination of this Agreement with regard to any event that occurred prior to or on the date of such expiration or earlier termination. VI. TERMINATION A. If a party fails to comply with any material provision(s) of this Agreement the other party may terminate this Agreement, in whole or in part, for default upon thirty (30) days written notice to the defaulting party. Any extra costs, expenses or damages incurred by the non -defaulting as a result of the termination for default shall be borne exclusively by the party in default. The rights and remedies of this provision are in addition to any other rights or remedies provided to the non -defaulting party by law or under this Agreement. Any termination of this Agreement for default shall not relieve the defaulting party of any obligation which may arise out of work already performed prior to such termination. 4 B. The (City or Utility) failure to secure all necessary funding to complete the Utility Work for the Project will constitute a failure to comply with the material provisions of this Agreement, in accordance with the termination provisions set forth above. VI. OTHER PROVISIONS A. The County shall retain ownership and usual maintenance responsibility for the road and sidewalk. The City shall retain the rights of exclusive use, regulation, and control of the completed "Utility Work" and full ownership of such Utility Work, including but not limited to, the right to sell, transfer, or assign its rights to any partial interest, subject to the Utility franchise from King County. B. This Agreement contains the entire written agreement of the parties and supersedes all prior discussions. This Agreement may be amended only in writing, signed by the authorized representative(s) for each party.. C. Nothing contained herein is intended to, nor shall be construed to, create any rights in any third party, or to form the basis for any liability on the part of the parties to this Agreement, or their officials, officers, employees, agents or representatives, to any third party. C. Waiver of any default or breach of this Agreement shall not be deemed to be a waiver of any other prior or subsequent default or breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written agreement of both parties. E. If any provision of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby and shall continue in full force and effect if such remainder would then continue to serve the purposes and objectives of the parties. F. Each party shall maintain records that accurately reflect all actions taken and services provided pursuant to this Agreement, and all direct and indirect costs incurred in the performance of this Agreement. Such records and documents shall be subject to inspection, review or audit by King County, the City and/or federal/state and local officials so authorized by law, at the requesting party's sole expense. Such records shall be made available for inspection or audit during the record keeper's regular business hours within a reasonable time after the record keeper's receipt of a request for inspection of the same. These rights and obligations shall exist during the performance of the Agreement and continue for six (6) years after the termination or natural expiration of the Agreement, whichever first occurs. G. In the event of a contractual dispute between the Parties regarding this Agreement, the Parties shall attempt to resolve the matter informally. If the Parties are unable to resolve the matter informally, the matter shall be forwarded for discussions to the Planning/Building/Public Works Administrator of the City and the Director of King County's Department of Transportation, or their respective designee(s). If this process fails to resolve the dispute within thirty (30) days after such referral, a party may pursue any legal remedy available or the Parties may agree to submit the matter to mediation or other alternate dispute resolution. If the Parties submit the matter to alternate dispute resolution and the matter is not resolved, a party shall be entitled to pursue any legal remedy available in a court of law. H. In the event that either party deems it necessary to institute legal actions or proceedings to enforce any right or obligation under this Agreement, the parties hereto agree that any such action shall be initiated in King County Superior Court of the State of Washington. This Agreement shall be interpreted and construed in accordance with the laws of the State of Washington. The (City or Utility) hereby consents to the personal jurisdiction of the King County Superior Court of the State of Washington. VII. INDEMNIFICATION OF CITYAND INSURANCE A. The County shall require the contractor building the Project to have the City named as an additional insured on all policies of insurance to be maintained by contractor(s) under the terms of any Project contract(s), with the County contractor building the Project required to maintain Commercial General Liability Insurance, Commercial Automobile Insurance and Workers Compensation. B. The County shall require the contractor building the Project to indemnify, defend, and save harmless the City and its officers, agents, or employees from any claim, real or imaginary, filed against the City or its officers, agents, or employees alleging damage or injury arising out of the contractor's participation in the Project. C. The County shall contractually require the contractor building the Project to be solely and completely responsible for safety and safety conditions at the job site, including the safety of all persons and property during performance of the work. The contractor shall be contractually required to comply with all applicable County and State regulations, ordinances, orders, and codes regarding safety. IN CONSIDERATION of the mutual benefit accruing herein, the parties hereto agree that the work as set forth herein will be performed by the County under the terms of this Agreement. M IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective as of the date last written below. KING COUNTY, WASHINGTON Director, Department of Transportation Name (print) Date APPROVED AS TO FORM Deputy Prosecuting Attorney D:IWirnvoro Controcts1Conhoct_Archive1E11iott _4GR.doc printed 03/24/03 CITY OF Renton Mayor Name (print) Date Attested By: City Clerk APPROVED AS TO FORM City Attorney 7 EXHIBIT "A" SCOPE OF WORK: The scope of work for the City of Renton portion of the project includes the installation of approximately 451 meters of 450mm PVC pipe, approximately 149 meters of 508mm HDPE pipe contained within a steel sleeve, and appurtenances related to the sewer main construction. The County shall incorporate the utility work design into the final plans and specifications for the Elliott Bridge #3166 Replacement project and construct the improvements in accordance with Section III of this Agreement. COST ESTIMATE` This cost estimate represents an engineering estimate. Actual costs will be determined upon completion of bidding process and acceptance of contract amount by the City. County internal costs shall not exceed 20% of the actual final costs agreed to by the City of Renton. STD, STD SP, Bid SEW or Item UNIT RELOC GSP # ITEM DESCRIPTION UNIT UNITUNIT QTY COST . COST DRAINAGE STD 7006STRUCTURE EXCAVATION CLASS B INCL. HAUL C.M. C.M. C.M. 1000 $6 $6,000 STD 7008SHORING OR EXTRA EXCAVATION CLASS B S.M. S.M. S.M. 1636 $8 $13,088 STD 10860UARRY SPALLS TON TON TON 100 $20 $2,000 SANITARY SEWER STD 3652TESTING SEWER PIPE M M M 750 $4 $3,000 REMOVAL AND REPLACEMENT OF UNSUITABLE MATERIAL C.M. C.M. C.M. 50 $50 $2,500 SP - DROP CONNECTION EA. E.A. E.A. 1 $5,000 $5,000 SP - SANITARY SEWER MANHOLE, 1500 MM DIAM EA. E.A. E.A. 1 $4,000 $4,000 SP - SANITARY SEWER MANHOLE, 1200 MM DIAM EA. E.A. E.A. 7 $3,000 $21,000 SP - PVC SEWER PIPE 450 MM DIAM. M M M 446 $200 $89,200 SP - HDPE SEWER PIPE, 508MM O.D., SDR 26 M M M 149 $225 $33,525 SP - STEEL CASING PIPE 610 MM DIAM M M M 160 $250 $40,000 SP - City of Renton Share of Mobilization Cost L. S. M M 1 $30,000 $30,000 SP - City of Renton Share of Traffic Control (not included at this time) HR. HR. HR. 285 $35 $9,975 SEWER CONSTRUCTIONSUBTOTAL $259,288 8.8% Sales Tax $22,817 SUBTOTAL $282,105 20% County Internal Costs Maximum $56,421 TOTAL SAN. SEWER COST $338,526 i The County's internal costs shall not exceed 20% of the actual contract amount at time of contract execution and such contract amount as may be amended by mutually agreed upon contract change orders. 9 CITY OF RENTON APR 0 9 2003 CITY OF RENTON RECEIVED PLANNING/BUILDING/PUBLIC WORKS D ]EPT�ERWS OFFICE MEMORANDUM DATE: April 8, 2003 TO: Kathy Keolker-Wheeler, Members of the Renton I VIA: Jesse Tanner, Mayes (/ FROM: Gregg Zimmerman STAFF CONTACT: Gregg Zimmerman (x-7311) SUBJECT: Briefing Paper, Puget Sound Energy Power Outages in the Vicinity of the Spencer Court Apartments, 334 Wells Ave. S. ISSUE: On several occasions Arland "Buzz" Johnson who lives at the Spencer Court Apartments at 334 Wells Ave. S. has addressed the Council regarding perceived frequent power outages at his residence. In addition to wanting the service to be improved, Mr. Johnson was concerned about senior tenants being trapped in the service elevator during a power outage. While recognizing that power is supplied by Puget Sound Energy and not by the City of Renton, Mr. Johnson requested that the City intercede and work with Puget Sound Energy toward the goal of improving power service. Mr. Johnson also mentioned that an engineer from Puget Sound Energy told him that there was indeed a problem in the power distribution system. STATUS OF PROBLEM: Puget Sound Energy (PSE) located a damaged power conductor on the `B' phase of the three- phase power distribution system in a high voltage junction box located in the northeast corner of the Parker Paints parking lot. The damaged conductor was replaced on April 1. Puget Power is also aware that this distribution system dates from the early 1970's. Staff has been informed by a senior PSE engineer that the system is "on the radar screen" to have its power conductors and other aging parts replaced. While not stating that there are continuing problems in this system, PSE considers systems this age as approaching their useful life expectancy. Puget Sound Energy does have a program to replace aging power distribution equipment. No date for this work has yet been established, but PSE has committed to keep in touch with City staff. BACKGROUND: Since October 30, 2002, when PSE cut in a new underground electrical switch at the City's new downtown parking garage, there has been a series (seven) of short duration power outages in a portion of the City's power grid designated "GRA-15" from Logan to Wells, and generally along the S. 3rd St. corridor. One of these outages, on December 27, occurred during a storm, but the other outages were for no apparent cause. Upon being re -energized, the system held power. Please see the attached "Downtown Renton Outages" list. HADivision.s\ADMrMGREGG\PSE grid.dockor Page 2. Although fault -detecting sensors are in place throughout the power distribution system, this particular equipment problem proved difficult to locate. It is unusual to experience a series of faults and then re -energize the system and have it hold power. Usually the portion of the system with faulty equipment will not re -energize, making it easier to locate the problem. Finally on March 31 an outage occurred and the system would not re -energize. Shortly thereafter, PSE located a damaged conductor on the W phase of the three-phase power service, and replaced this conductor on April 1, 2003. The location of the damaged equipment was a high voltage junction box in the Parker Paints parking lot. PSE believes that the power grid will operate more reliably now that the damaged conductor has been replaced. During a discussion between City staff and PSE engineers, the age of the underground power distribution system in the GRA-15 power grid was addressed. This system was installed in the early 1970's. Although PSE did not specify any particular problem with this system, they mentioned that this system is "on their radar screen" for replacement in the coming years because of its age. A timeframe has not been established for replacement, but this will be a candidate project that will compete with other distribution system replacement proposals for a finite PSE program budget. PSE also noted that the majority of traffic signals deriving power from GRA-15 are connected to the `B" phase. There would be better performance of signals during power outages if the service to the traffic signals were more balanced between the "A", `B", and "C" phases. This change could also be accomplished during a replacement of system components. Up until the recent. string of power outages, the GRA-15 power grid performed well above average in terms of average number and duration of power interruptions. The attached two bar charts show SAIFI (average interruption frequency index) and SAIDI (average interruption duration index) for the majority of power grids in the City of Renton. The three-year average SAIFI between 2000-2002 for this grid was 0.25. total customers interrupted per total number of customers as compared to a PCE grid average of 0.90. Likewise the three-year average SAIDI between 2000-2002 for this grid was approximately 60 minutes per customer as compared to a PCE grid average of 125 minutes per customer. Please note that these charts exclude major storms, and that the average PSE grid includes overhead distribution systems which by nature are subject to more frequent and longer lasting power interruptions than is the case with underground systems. Renton staff will continue to monitor the status of the GRA-15 power grid with PSE, and will provide information about any changes to Council. cc: Bonnie Walton, City Clerk Arland "Buzz" Johnson 334 Wells Ave. S., Apt. #221 Renton, WA 98055 H:\Division.s\ADMlMGREGG\PSE grid.doc\cor Downtown Renton Outages 10-30-02 — Cutting in new Sw U-352 at the new parking garage — affects from Main St to Rainier. 12-27-03 — During storm — Sw U-352 in service — outage from Logan to Wells — remainder of outages cover this area 1-7-03 — no apparent cause — system re -energizes . 2-16-03 — no apparent cause — system re -energizes 3-15-03 — fault indicators show cables 16708,9,10 may be the bad cable. Cables and jboxes replaced. 3-31-03 — system faults again but will not hold voltage now! Cables 16721,22.23 show faulted. Sched crew to replace. 4-1-03 — a phase elbow is partially off j-box and causes outage on alley down Wells. L 3.50 0 N U 3.00 3 0 t d 2.50 a 0 L L cN 2.00 L: Q E 1.50 N 7 V y.. 0 1.00 L .Q E Z 0.5C c u- Q N 0.0C THREE YEAR AVERAGE SAIFI 2000-2002 Excludes Major Storm EAR-13 EAR-15 EAR-16 EAR-11 UDR -14 UmJR-10 uKM-10 vr�n-ii vrv�-�.+ �v �+• - _ POWER GRIDS IN RENTON KEY: SAIFI = System Average Interruption Frequency Index = Total Number of Customers Interrupted/Total Number of Customers Served 500 450 400 350 0 300 c 250 C 200 Q N 150 100 50 A THREE YEAR AVERAGE SAIDI 2000-2002 Excludes Major Storm EAR-13 EAR-15 EAR-16 EAR-17 GRA-14 GRA-15 GRA-16 GRA-17 GRA-25 GRA-26 PCR-12 PCR-13 PCR-14 PSE POWER GRIDS IN RENTON KEY: SAIDI = System Average Interruption Duration Index = Sum of all Customer Interruption Durations/Total Number of Customers Served RECEIVED COUNCIL REFERRAL TO ADMINISTRATION MAR 1 1 2003 CITY OF REIVTOhi TO: /Gregg Zimmerman, PBPW DATE: 3/11/03 FROM.: Bonnie Walton LOG #: N/A On 3/10/03, Council requested the following: Arrange presentation by Puget Sound Energy regarding power outages and downtown wiring. Zimmerman Please respond as follows: Prepare memo to Councilmembers via Mayor. (After Mayor's approval, Mayor's secretary will copy for Council and Clerk and return copy to you.) Prepare memo to Councilmembers via Mayor and include attached letter with memo. (After Mayor's approval, Mayor's secretary will copy for Council and Clerk and return copy to you.) Prepare letter(s) to citizen/agency with department head's signature and submit to Mayor for approval. (After Mayor approves the letter, the Mayor's secretary will mail it out after making a copy for Council and Clerk and returning a copy to you.) Schedule matter on Council committee agenda. Arrange with Council Liaison ASAP. (Copy of response to City Clerk not required.) XX Other: (as noted) PLEASE REFERENCE LOG NUMBER ON ALL LETTERS. Please complete request by (as determined). Thank you. TRANSPORTATION / AVIATION CON MTTEE CONAUTTEE REPORT April 14, 2003 Committee Clean -Up Report APPROVED BY QTY COUNCIL i Date lrl-lv a0D3 10 1 Referral 1406, Lake Washington Blvd. Signage, Committee met to discuss May 1.5, 2002. Staff had a map with all signs currently on Lake Washington Blvd. marked. Committee, recommends that no further action be taken at this time. Referral 1667, Handicapped Parking Stalls at the Vehicle License Office in Downtown Renton, Committee met to discuss on September 5, 20,02Due to:Fthe requirements of space size, .accesses to the side walk, and the conflicts with the RAW, it was determi!W ADA requirements for a handicapped parking stall can not b0pmet with a pa allel parking s ce on a public street. Staff was then directed to check with area businesses �garding°potential use oi%,portion of a private parking lot ...f.� �> for this purpose. At this time,, one ><S'll'will ng to ,dedicate a porhon�of heir lot for this purpose. Given that a new parking gara"ge.in thedowntown area is near completion,_ Committee recommends � that no further action betake><. Referral 1740, Airport issue be referred to the Don Persson, Chair Toni Nelson, Vice Nair Terri Briere ember cc: Gregg Zimmerman Karl Hamilton Sandra Meyer Constance Brundage Ryan Zulauf for t g 5 recommends that this Clean-up.rpt\ APPROVED BY CITY COUNCIL Date FINANCE COMMITTEE COMMITTEE REPORT April 14, 2003 APPROVAL OF CARRY FORWARD ORDINANCE TO INCREASE THE 2003 BUDGET FOR VARIOUS FUNDS FOR THE PURPOSE OF MEETING 2002. OBLIGATIONS IN 2003, INCREASING VARIOUS FUNDS TO MEET THE REQUIREME*§.OF SALARY AND BENEFIT LABOR AGREEMENTS; AND DECREASING THE 2003'GENERAL FUND APPRORPIRArION. . (Referred April 7, 2003) The Finance Committee the 2003 Budget. This C The -Co tee -further I Chair " ;Ranay"y an, Vice Chair 71 dy, Don Persson, Member- VAR/dlf cc: Victoria Runkle, Finance & IS Administrator Elaine Gregory, Fiscal Service Director Sylvia Doerschel, Finance Analyst Supervisor 06p49wof the dinance that authorizes adjustments to ruses to 2003 budgeby $19;886,600. that the Ordinance regar4Iri this matter be presented for ,n � x+ 2003 Carry Forward Ordinance.doc\ Rev 01/02 bh CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, INCREASING THE 2003 BUDGET FOR VARIOUS FUNDS FOR THE PURPOSE OF MEETING 2002 OBLIGATIONS IN 2003; INCREASING VARIOUS FUNDS TO MEET THE REQUIREMENTS OF SALARY AND BENEFIT LABOR AGREEMENTS; AND DECREASING THE 2003 GENERAL FUND APPROPRIATION ACCORDINGLY. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Appropriations in the following Funds are hereby increased as follows for the purpose of paying 2002 obligations in 2003. Fund Fund Name 2003 Expenditures Increase 000 General $163,200 110 Hotel/Motel Fund 61,200 301 Parking Garage 3,952;200 303 Park Mitigation 325,000 304 Fire Mitigation 3,336,800 306 Leased City Properties 34,800 307 Aquatic Center 4,899,500 316 Municipal Facilities CIP 5,071,700 402 Airport 209,300 421 Waterworks Utility 1,832,900 TOTAL $19,88600 Available fund balances in each Fund shall be used to meet the needs of these appropriations. ORDINANCE NO. SECTION H. In addition, the 2003 General Fund Budget shall be decreased in the following amount and the Other Funds shall be increased in the following amounts to meet the costs of the salary and benefit labor agreements approved after the 2003 Budget was adopted. Fund Fund Name Increase Decrease 000 General ($745,700) 101 Park Fund $260,100 103 Street Fund 161,300 104 CDBG Fund 8,100 106 Library Fund 45,200 306 Leased Property Fund 2,700 401 Water Operations Fund 165,200 402 Airport Fund 21,300 403 Solid Waste Fund 19,400 404 Golf Course Fund 32,500 501 Equipment Rental 23,400 502 Insurance Fund 6,500 TOTAL $745,700 ($745,700) The figures for the adopted budgets for each Fund and the new budget figures for each Fund amended by this ordinance are shown in Attachment 1 hereto. Revenues from the General Fund to General Governmental Funds shall be adjusted to meet these changes. The Enterprise and Internal Services Funds shall meet their increased costs using their own revenue sources. SECTION III. The budgets of various General Fund departments shall be adjusted accordingly to meet the costs of the salary and benefit labor agreements. These changes do not require the 2003 General Fund budget to be adjusted, but is for informational purposes only. 2 ORDINANCE NO. Fund Fund Name Increase Decrease 000 Non Departmental $0 $897,200 000 Legislative 3,500 000 Municipal Court 37,700 000 Executive 25,500 000 Finance 108,000 000 Development Services 97,200 000 Police 86,300 000 Fire 426,500 000 Hearin Examiner 4,600 000 City Clerk 20,100 000 Human Resources 21,300 000 PW Administration 14,900 000 PW technical Services 7,900 000 Human Services 8,200 000 EDNSP 35,500 TOTAL $897,200 ($897,200) SECTION IV. five days after publication. This Ordinance shall be effective upon its passage, approval, and PASSED BY THE CITY COUNCIL this day of , 2003. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of 2003. Jesse Tanner, Mayor m ORDINANCE NO. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1029:2/28/03:ma 2003 CARRY FORWARD AND SALARY ADJUSTMENTS BUDGET ORDINANCE ATTACHMENT I l/1/03 Carry Forward Salary/ Benefit 4/30/03 Dept No. Dept Title Adopted Budget Request Change Amended Budget General Fund 001 Legislative $ 182,100 $ - $ 3,500 $ 185,600 002 Judical $ 1,272,700 $ - $ 37,700 $ 1,310,400 003 Executive $ 784,500 $ - $ 25,500 $ 810,000 004 Finance $ 3,141,300 $ - $ 108,000 $ 3,249,300 005 Non Dept $ 5,468,300 $ - $ (1,642,900) $ 3,825,400 006 Legal $ 1,049,500 $ - $ 1,049,500 007 Develop Srvs $ 3,069,800 $ - $ 97,200 $ 3,167,000 008 Police $ 14,506,000 $ 4,000 $ 86,300 $ 14,596,300 009 Fire $ 11,542,200 $ 14,000 $ 426,500 $ 11,982,700 O11 Hearing Examiner $ 125,100 $ - $ 4,600 $ 129,700 012 Clerk $ 419,800 $ - $ 20,100 $ 439,900 014 Human Resources $ 702,700 $ - $ 21,300 $ 724,000 015 PW Admin $ 334,900 $ - $ 14,900 $ 349,800 017 PW Tech Srvs $ 510,000 $ - $ 7,900 $ 517,900 020 Human Srvs $ 523,300 $ - $ 8,200 $ 531,500 023 EDNSP $ 1,239,600 $ 145,200 $ 35,500 $ 1,420,300 General Fund Sbttl $ 44,871,800 $ 163,200 $ (745,700) $ 44,289,300 101 Park $ 9,250,100 $ - $ 260,100 $ 9,510,200 103 Street $ 5,911,400 $ - $ 161,300 $ 6,072,700 106 Library $ 1,435,100 $ - $ 45,200 $ 1,480,300 201 LTGO $ 654,300 $ - $ - $ 654,300 207 LTGO $ 35,100 $ - $ - $ 35,100 215 LTGO $ 1,871,300 $ - $ - $ 1,871,300 General Govt SBTTL $ 466,600 TOTAL GG FUNDS $ 64,029,100 $ 163,200 $ (279,100) $ 63,913,200 2003 Carry Forward Ord Attachment l.As 1 2003 CARRY FORWARD AND SALARY ADJUSTMENTS BUDGET ORDINANCE ATTACHMENT I l/l/03 Carry Forward Salary/ Benefit 4/30/03 Dept No. Dept Title Adopted Budget Request Change Amended Budget 102 104 110 118 125 127 219 220 301 303 304 305 306 307 316 317 401 402 403 404 421 424 451 501 502 601 Other Funds SBTTL TOTAL ALL FUNDS Arterial Street $ 353,500 $ 353,500 CDBG $ 295,700 $ - $ 8,100 $ 303,800 Hotel/Motel $ 200,000 $ 61,200 $ - $ 261,200 Paths $ - $ - $ - $ - 1% for Art $ 75,000 $ - $ - $ 75,000 Cable $ 31,600 $ - $ - $ 31,600 Voted Debt $ 511,500 $ - $ - $ 511,500 LID $ 334,600 $ - $ - $ 334,600 Garage $ - $ 3,952,200 $ - $ 3,952,200 Parks Mit $ 950,000 $ 325,000 $ 1,275,000 Fire Mit $ 298,000 $ 3,336,800 $ - $ 3,634,800 Trans Mit $ 2,451,400 $ - 0 $ 2,451,400 Leased Prop $ 516,900 $ 34,800 $ 2,700 $ 554,400 Swim Pool $ - $ 4,899,500 $ 4,899,500 CIP $ 2,946,000 $ 5,071,700 $ - $ 8,017,700 Trans CIP $ 6,661,200 $ - $ - $ 6,661,200 Water Operating $ 20,921,500 $ - $ 165,200 $ 21,086,700 Airport $ 1,557,000 $ 209,300 $ 21,300 $ 1,787,600 Solid Waste $ 9,074,500 $ - $ 19,400 $ 9,093,900 Golf Ops $ 2,210,100 $ - $ 32,500 $ 2,242,600 Water CIP $ 13,300,000 $ 1,832,900 $ - $ 15,132,900 Golf CIP $ 359,000 $ - $ - $ 359,000 Water Rev Bond $ 2,920,400 $ - $ - $ 2,920,400 Equip Rental $ 2,991,200 $ - $ 23,400 $ 3,014,600 Insurance $ 9,047,000 $ - $ 6,500 $ 9,053,500 Fire Pension $ 365,900 $ - $ - $ 365,900 $ 279,100 $ 142,401,100 $ 19,886,600 $ - $ 162,287,700 2003 Carry Forward Ord Attachment 1.x1s 2