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HomeMy WebLinkAboutCouncil 05/05/2003a AGENDA RENTON CITY COUNCIL REGULAR MEETING May 5, 2003 Monday, 7:30 p.m. 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER AND ROLL CALL 3. PROCLAMATION: Teacher Appreciation Week — May 4 to 10, 2003 4. SPECIAL PRESENTATIONS: a. 2003 Neighborhood Grant Award Certificates b. Prevention Efforts Against the Spread of the West Nile Virus 5. ADMINISTRATIVE REPORT 6. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of April 28, 2003. Council concur. b. City Clerk reports bid opening on 4/29/2003 for CAG-03-037, Airport 2003 Taxiway Lighting and Signage Improvements; two bids; engineer's estimate $2,531,205; and submits staff recommendation to increase the budget amount by $1,050,000 and award the contract to the low bidder, SCI Infrastructure, LLC, in the amount of $2,571,917.98. Refer to Transportation (Aviation) Committee for discussion of funding. c. Community Services Department submits CAG-02-119, Gene Coulon Memorial Beach Park Play Area Improvements; and requests approval of the project, authorization for final pay estimate in the amount of $4,286.56, commencement of 60-day lien period, and release of retained amount of $7,084.03 to Clements Brothers, Inc., contractor, if all required releases are obtained. Council concur. d. Human Services Division recommends approval of the revised 2003 Community Development Block Grant (CDBG) Contingency Plan for additional capital funds in the amount of $111,430 and setting a public hearing on June 9, 2003. Refer to Community Services Committee; set a public hearing for June 9, 2003. 8. CORRESPONDENCE 9. OLD BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the chairman if further review is necessary. a. Committee of the Whole: West Nile Virus (CONTINUED ON REVERSE SIDE). b. Community Services Committee: Edlund Property Acquisition Grant Resolution*; Heather Downs Property Acquisition Grant Resolution*; Comprehensive Park, Recreation and Open Space Plan*; King County Conservation Futures Agreement for Edlund Property*; Main Ave. S. Closure for Veterans Memorial Park Dedication; Ivar's Unforecasted Revenue Allocation c. Finance Committee: Vouchers d. Transportation (Aviation) Committee: Sidewalk Improvements — S. 2nd St. & Williams Ave. S.; Turner Request for Roadway Memorial Sign 10. ORDINANCES AND RESOLUTIONS Resolutions: a. Edlund property Interagency Committee for Outdoor Recreation grant (see 9.b.) b. Heather Downs property Interagency Committee for Outdoor Recreation grant (see 9.b.) c. Park, Recreation, and Open Space Plan (see 9.b.) d. King County Conservation Futures agreement for Edlund property (see 9.b.) 11. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 12. AUDIENCE COMMENT 13. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Conference Room, 7th Floor 6:30 p.m. Emerging Issues; Boeing Environmental Impact Statement Update; West Nile Virus • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk * CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES. & THURS. AT 11:00 AM & 9:00 PM, WED. & FRI. AT 9:00 AM & 7:00 PM AND SAT. & SUN. AT 1:00 PM & 9:00 PM RENTON CITY COUNCIL Regular Meeting May 5, 2003 Council Chambers Monday, 7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Jesse Tanner led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF KATHY KEOLKER-WHEELER, Council President; TERRI BRIERE; KING COUNCILMEMBERS PARKER; DON PERSSON; RANDY CORMAN; TONI NELSON. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL EXCUSE ABSENT COUNCILMAN DAN CLAWSON. CARRIED. CITY STAFF IN JESSE TANNER, Mayor; RUSSELL WILSON, Assistant City Attorney; ATTENDANCE BONNIE WALTON, City Clerk; GREGG ZIlVI ERMAN, Planning/Building/Public Works Administrator; LYS HORNSBY, Utility Systems Director; ALLEN QUYNN, Civil Engineer; ALEX PIETSCH, Economic Development Administrator; NORMA MCQUILLER, Neighborhood Coordinator; LESLIE BETLACH, Parks Director; SYLVIA ALLEN, Recreation Director; JON JAINGA, CIP Coordinator; DEREK TODD, Assistant to the CAO; COMMANDER KENT CURRY, Police Department. PROCLAMATION A proclamation by Mayor Tanner was read declaring the week of May 4 to May Teacher Appreciation Week — 10, 2003, to be "Teacher Appreciation Week" in the City of Renton, and May 4 to May 10, 2003 encouraging all citizens to honor teachers and recognize their vital contributions to Renton's youth. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL CONCUR IN THE PROCLAMATION AS READ. CARRIED. Greater Renton Chamber of Commerce Communications and Marketing - Director Sara Garner accepted the proclamation. She announced that seven individuals or teams of outstanding Renton teachers will be recognized as winners of the Ahead of the Class, Excellence In Education awards on Tuesday, May 6, and invited the Mayor, Council, and the public to attend the awards presentation. SPECIAL Neighborhood Coordinator Norma McQuiller stated that seven neighborhood PRESENTATIONS associations applied for grants through the 2003 Neighborhood Grant Program, EDNSP: 2003 Neighborhood and two were awarded grants for their neighborhood projects. She presented Grant Program award certificates to representatives from the Highbury Park and Summerwind Homeowners Associations, both of which will use the funds to improve traffic circles. In. addition, Ms. McQuiller announced that four neighborhood associations were also awarded administrative newsletter grants. Ms. McQuiller encouraged neighborhood associations to apply for grants during the second round of funding in October, and offered ideas for the types of projects neighborhood associations may want to pursue such as neighborhood identification signs, and the landscaping of common areas and neighborhood entrance areas. Ms. McQuiller concluded by stating that applications are available for neighborhood picnics, which take place May through the second week of September. Public Safety: West Nile Virus Civil Engineer Allen Quynn reported on the City of Renton's West Nile Virus Response Plan Response Plan. He explained that the virus was first detected in the United States in 1999, and in Washington State in late 2002. To date, there have been May 5, 2003 Renton City Council Minutes Page 163 no detected cases in King County. Transmitted through certain species of mosquitoes that are infected when they feed on infected birds, the virus may exhibit flu -like symptoms and can infect people, birds, mosquitoes, and other mammals. He noted that the virus cannot be transmitted from person to person. Mr. Quynn stated that the Washington State Department of Health is working with local health departments such as the Seattle -King County Department of Health in tracking the West Nile Virus. The Department of Health is conducting surveillance of the virus and educating the public. He indicated that the City of Renton has developed its own virus response plan, and Phase 1 of the plan includes the following: monitoring the occurrence of the virus using Health Department surveillance data, supporting public education and outreach, minimizing mosquito breeding habitat on City property, and applying for an Aquatic. Mosquito Control permit. Continuing, Mr. Quynn explained that Phase 2 of the response plan entails the treatment of City property to control mosquitoes. He emphasized that prevention is the best protection and the public can reduce mosquito -breeding habitat by eliminating unnecessary standing water. Additionally, he encouraged citizens to protect themselves from mosquito bites. In conclusion, Mr. Quynn stated that the public can call the Seattle -King County Department of Health or contact its website at www.metrokc.gov/health/westiiile for more information about the West Nile Virus, or to report mosquito problems and. dead birds. (See page 164 for Committee of the Whole report adopting Renton's West Nile Virus Response Plan.) ADMINISTRATIVE Derek Todd, Assistant to the Chief Administrative Officer, reviewed a written REPORT administrative report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2003 and beyond. Items noted included: • The Renton Municipal Court was recently certified by the U.S. Department of State as an official Passport Acceptance Facility, and is now providing this service to the public. • The Henry Moses Aquatic Center groundbreaking ceremony has been rescheduled for Wednesday, May 14, at 12:00 p.m. and will be held on the construction site in the northeast corner of Cedar River Park, adjacent to the Renton Community Center. The talents and abilities of senior citizens from the Renton Senior Activity Center were showcased at the 24th Annual Senior Stage Revue on May 1 and 2, where more that 125 seniors performed for audiences totaling more than 500 people. City staff continues to monitor the Thursday, May 1, incident in which a 26-inch natural gas pipeline owned by Williams Northwest Pipeline ruptured south of Auburn. The cause of the pipeline rupture is under investigation, and the Washington Utilities and Transportation Commission is also investigating this pipeline failure and is providing status reports to Renton and other members of the Washington City and County Pipeline Safety Consortium. Public Works: Pipeline Safety, In regards to the administrative report item regarding the recent pipeline rupture Hydrostatic Pressure Testing near Auburn, Mayor Tanner commented that City of Renton is working hard to convince the owners of the pipeline that goes through Renton to conduct hydrostatic pressure testing. May 5, 2003 Renton City Council Minutes Page 164 Community Services: Senior In regards to the administrative report item concerning the 24th Annual Senior Stage Revue (24th Annual) Stage Revue, Council President Keolker-Wheeler stated that the program was really good and the participants were very talented and energetic. AUDIENCE COMMENT Dave C. Hardy, Founder/Division President/Advisory Committee Chairman for Citizen Comment: Hardy — Caring About our Rich Environment (CARE), 19235 108th Ave. SE, #206, Caring About Our Rich Renton, 98055, stated that the environment is slowly being destroyed by Environment, Environmental everyday actions, and explained that CARE's purpose is to educate the public Awareness Organization about the subject of environmental awareness and to conduct projects towards that end. Mr. Hardy detailed passages from the organization's constitution, noting that any proposition brought before the organization is treated as if it were a bill (similar to state and national congresses). He concluded by stating his hope that CARE will flourish and grow over the next few years. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of April 28, 2003. Council concur. April 28, 2003 CAG: 02-119, Gene Coulon Community Services Department submitted CAG-02-119, Gene Coulon Park Play Area Improvements, Memorial Beach Park Play Area Improvements; and requested approval of the Clements Brothers project, authorization for final pay estimate in the amount of $4,286.56, commencement of 60-day lien period, and release of retained amount of $7,084.03 to Clements Brothers, Inc., contractor, if all required releases are obtained. Council concur. Human Services: 2003 CDBG Human Services Division recommended approval of the revised 2003 Contingency Plan Revision Community Development Block Grant (CDBG) Contingency Plan for additional capital funds in the amount of $111,430 and setting a public hearing on June 9, 2003. Refer to Community Services Committee; set public hearing for June 9, 2003. MOVED BY KEOLKER-WHEELER, SECONDED BY PERSSON, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. CORRESPONDENCE A letter was read from Brad Nicholson, 2300 NE 28th St., Renton, 98056, Citizen Comment: Nicholson — requesting that the Planning and Development Committee review all evidence Nicholson Short Plat Appeal presented with his appeal (filed 3/6/2003) of the Hearing Examiner's decision Evidence (SHP-02-111) on the Administrative and Environmental Determination for the Nicholson Short Plat (SHP-02-111). MOVED BY BRIERE, SECONDED BY CORMAN, COUNCIL REFER THIS CORRESPONDENCE TO THE PLANNING & DEVELOPMENT COMMITTEE. CARRIED. Added . Councilwoman Briere reported receipt of an e-mail from Judy Fillips, 3405 SE Citizen Comment: Fillips — 7th St., Renton, 98058, regarding the use of chemicals along the Cedar River Cedar River Trail, Use of Trail. MOVED BY BRIERE, SECONDED BY CORMAN, COUNCIL REFER Chemicals THIS CORRESPONDENCE TO THE UTILITIES COMMITTEE. CARRIED. OLD BUSINESS Council President Keolker-Wheeler presented a report of the Committee of the Committee of the Whole Whole recommending concurrence in the staff recommendation that Council Public Safety: West Nile Virus approve the proposed West Nile Virus Response Plan. MOVED BY Response Plan KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. May 5, 2003 Renton City Council Minutes Page 16' ' 4 Finance Committee Finance Committee Chair Parker presented a report recommending approval of Finance: Vouchers Claim Vouchers 214611 - 214976 and two wire transfers totaling $2,477,596.35; and approval of Payroll Vouchers 43970 - 44209, one wire transfer and 568 direct deposits totaling $1,791,315.15. MOVED BY PARKER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation (Aviation) Transportation (Aviation) Committee Chair Persson presented a report Committee concurring with the recommendation of staff that Council authorize the use of Public Works: Sidewalk $140,000 of the year 2002 ending fund balance from the Street Fund as Replacement (S 2nd & identified in the Budget Adjustment Ordinance #5007 to replace aging Williams Ave), Street Fund sidewalks in downtown Renton. The subject sidewalks are located along the 2002 Year-end Fund Balance south side of S. 2nd St. between Burnett Ave. S. and Main Ave. S.; and along both sides of Williams Ave. S. between S. 2nd St. and S. Tobin St. on the west side, and between S. 2nd St. and Riverside Dr. on the east side. This project will include trimming of tree roots and in some cases removal and replacement of trees using varieties better suited for use in rights -of -way. The Planning/Building/Public Works Department plans to perform this project in the summer or fall of 2003. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation: Memorial Sign Transportation (Aviation) Committee Chair Persson presented a report Installation (Joshua R Colson) regarding the request of Cara L. Turner of Sumner, Washington, for the installation of a memorial sign with the message "Don't Street Race". The City currently does not have a memorial sign policy. Staff researched policies used by the State Department of Transportation and King County Roads in regards to these type of signs. In keeping with the policy used by King County, the Committee recommended the installation of a memorial sign with the message "Don't Street Race" and a placard with the message "In Memory of Josh Colson". The requester, Cara Turner, will be responsible for the cost of installing the sign and its maintenance for two years at the cost of $200. Additionally; the City must also receive written permission from the next of kin. The Committee further recommended that Council authorize the Administration to. develop guidelines for memorial signs similar to those used by King County. MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Community Services Community Services Committee Chair Nelson presented a report Committee recommending concurrence in the staff recommendation to approve the one -day Streets: Main Ave S Closure, temporary closure of Main Ave. S. between S. 2nd St. and S. 3rd St. on May Veterans Memorial Park 26, 2003, from approximately 8:30 a.m. until approximately 7:00 p.m., for the Dedication (5/26/2003) Veterans Memorial Park dedication ceremony. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Community Services: 2003 Community Services Committee Chair Nelson presented a report Park, Recreation and Open recommending concurrence in the staff recommendation to approve and adopt Space Plan the 2003 Long -Range Park, Recreation and Open Space Plan. The most recent plan was adopted in 1993. This revised and updated plan meets the Washington State Interagency Committee for Outdoor Recreation long-range plan criteria and allows the City to be eligible for future state grants. The park May 5, 2003 Renton City Council Minutes Page 166 inventory, level of service, and long-range planning elements have been updated based upon community involvement, a random household survey, and staff participation. This plan will be in effect for six years from the date of adoption. The Committee further recommended that the resolution regarding this matter be presented for reading and adoption. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 167 for resolution.) Community Services: Edlund Community Services Committee Chair Nelson presented a report Property Purchase, King recommending concurrence in the staff recommendation to approve the County Conservation Futures amendment to the Conservation Futures Interlocal Cooperation Agreement Funding, CAG-90-029 (CAG-90-029) between King County and the City of Renton for the Edlund Property Open Space Acquisition Project (18 acres located on the northeast corner of Carr Rd. and 103rd Ave.) to accept $250,000 for this acquisition. The City's required 50% match will be funded from the Parks Mitigation Fund. The Committee further recommended that the resolution regarding this matter be presented for reading and adoption to authorize the Mayor and City Clerk to execute the interlocal cooperation agreement. MOVED BY NELSON, SECONDED BY PARKER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 167 for resolution.) Community Services: Heather Community Services Committee Chair Nelson presented a report Downs Property, IAC Grant recommending concurrence in the staff recommendation to apply to the Resolution Interagency Committee for Outdoor Recreation for funding assistance in the amount of $500,000 for the Heather Downs property acquisition (five acres located at Union Ave. SE and NE 3rd St.). The City's 50% match will be funded from the Parks Mitigation Fund. The Committee further recommended that the resolution regarding this matter be. presented for reading and adoption to authorize the Mayor to make formal application for funding assistance. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 167 for resolution.) Community Services: Edlund Community Services Committee Chair Nelson presented a report Property, IAC Grant recommending concurrence in the staff recommendation to apply to the Resolution Interagency Committee for Outdoor. Recreation for funding assistance in the amount of $500,000 for the Edlund property acquisition (18 acres located on the northeast corner of Carr Rd. and 103rd Ave.). The City's 50% match will be funded from the Parks Mitigation Fund ($250,000) and King County Conservation Futures grant ($250,000). The Committee further recommended that the resolution regarding this matter be presented for reading and adoption to authorize the Mayor to make formal application for funding assistance. MOVED BY NELSON, SECONDED BY PARKER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 167 for resolution.) Community Services: Ivar's Community Services Committee Chair Nelson presented a report regarding Contract Unforecasted Ivar's Inc. unforecasted revenue allocation. Currently, the Ivar's contract calls Revenue Allocation for an additional 12% of revenue to be paid to the City when gross sales exceed $1.1 million per year. In 2002, this amounted to $20,380. May 5, 2003 Renton City Council Minutes Page 161 The Committee recommended concurrence in the staff recommendation to approve unforecasted funds to be used for the Clam Lights Festival, and for Gene Coulon Beach Park and Liberty Park enhancements. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. ORDINANCES AND The following resolutions were presented for reading and adoption: RESOLUTIONS Resolution #3632 A resolution was read authorizing application for funding assistance for a Community Services: Edlund Washington Wildlife and Recreation Program project to the Interagency Property, IAC Grant Committee for Outdoor Recreation for the Edlund property acquisition; 18 Resolution acres located on the northeast corner of Carr Rd. and 103rd Ave. MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution #3633 A resolution was read authorizing application for funding assistance for a Community Services: Heather Washington Wildlife and Recreation Program project to the Interagency Downs Property, IAC Grant Committee for Outdoor Recreation for the Heather Downs property acquisition; Resolution five acres located at Union Ave. SE and NE 3rd St. MOVED BY KEOLKER- WHEELER, SECONDED BY NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution #3634 A resolution was read adopting the updated 2003 Long -Range Park, Recreation Community Services: 2003 and Open Space Plan. MOVED BY KEOLKER-WHEELER, SECONDED BY Park, Recreation and Open NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Space Plan Resolution #3635 A resolution was read authorizing application for funding assistance for an Community Services: Edlund acquisition project to King County as provided by the King County Property Purchase, King Conservation Futures Levy Fund Acquisition Program for the Edlund property County Conservation Futures acquisition; 18 acres located on the northeast comer of Carr Rd. and 103rd Ave. Funding, CAG-90-029 MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. NEW BUSINESS Councilman Persson relayed residents concerns regarding safety at the Renton Police: Renton Transit Center Transit Center, stating that he was informed of a mugging that allegedly took Safety place at the transit center last weekend. ADJOURNMENT MOVED BY PARKER, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. Time: 8:34 p.m. BONNIE I. WALTON, City Clerk Recorder: Michele Neumann May 5, 2003 CITY COUNCIL COMMITTEE MEETING CALENDAR J Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED. AT CITY COUNCIL MEETING May 5, 2003 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE (Keolker-Wheeler) COMMUNITY SERVICES (Nelson) FINANCE (Parker) PLANNING & DEVELOPMENT (Briere) PUBLIC SAFETY (Clawson) TRANSPORTATION (AVIATION) (Persson) UTILITIES (Corman) MON., 5/12 Explore Life Update 6:30 p.m. THURS., 5/08 Uniform Code Adoption 1:45 p.m. *Council Conference Room* 2:00 p.m. Nicholson Short Plat Appeal *Council Chambers* MON., 5/12 Fire Department Records Management 6:00 p.m. Contract with FDM Software; Valley Special Response Team Interlocal Agreement NOTE: Committee of the Whole meetings are held in the Council Chambers. All other committee meetings are held in the Council Conference Room unless otherwise noted. /, e.. 64, gas? CI' NT N _ `~ Mayor ' 1n~ Jesse Tanner Whe,>rea,S; Teacher Appreciation Week is a time to recognize those individuals who are helping to shape the future of the youth in our community; and Where,CW, Renton School District's dedicated and professional teachers make a positive difference in the lives of Renton youth and, as a result of their continuing efforts, are a credit to our district and to our community; and Whewea4, it is fitting and proper that all members of the Renton community join us in honoring teachers in recognition of the vital contributions each of them makes to the lives of our community's children; NOW, 7 lere fame; I, Jesse Tanner, Mayor of the City of Renton, do hereby proclaim the week of May 4 —10, 2003 to be 7-eachex A pprec,�arvm Woek in the City of Renton, and encourage all citizens to honor teachers and recognize their vital contributions to Renton's youth. In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 5th day of May, 2003. Jesse Tann r, Mayor of the City of Renton, Washington 1055 South Grady Way- Renton, Washington 98055 - (425) 430-6500 / FAX (425) 430-6523 This paper contains 50 % recycled material, 30 % post consumer E TON AHEAD OF THE CURVE WEST NILE VIRUS AMR �� .. City of Renton Response Plan What is West Nile Virus? ■ Virus commonly found in Africa, West Asia and the Middle East ■ First detected in the United States in 1999, Washington State in late 2002 ■ Can infect people, birds, mosquitoes, horses and other mammals ■ West Nile fever typically mild disease characterized by flu -like symptoms Transmission ■ Principal route of human infection - bite of infected mosquito ■ Mosquitoes are infected when they feed on infected birds ■ People, horses and other mammals are dead-end hosts ■ 3 to 14 day incubation period Risks ■ Few mosquitoes are infected and only certain species ■ Most people who are infected have no symptoms ■ Only 1 in 5 infected persons show mild symptoms ■ Only I in 150 infected people show more serious symptoms Risks (Continued) ■ Once infected it is assumed people develop immunity ■ People older than 70 years of age more likely to develop serious symptoms ■ Not transmitted from person -to -person Public Health - Lead Agency ■ Surveillance . monitor incidence of West Nile Virus in birds, animals and humans . Trapping mosquitoes for identificatnn and occurrence of virus . Testing of dead birds for detection of the virus . Health care providers and veterinarians are required to report suspected cases N Public Health - Lead Agency ■ Public Education - emphasis on personal protection and reduction of mosquito breeding habitat . Website . Brochures . West Nile Virus contact for reporting mosquito problem areas or dead birds . West Nile Virus Hotline Renton Response Plan - Phase I ■ Monitor occurrence of the virus - Health Department surveillance data ■ Support public education . Personal protection . Reductim of mosquito breeding habitat on private property . City website, Grady Grapevine, Renton Reporter, utility bill flyers Renton Response Plan - Phase I (Cont.) ■ Minimize mosquito breeding habitat on City property . Eliminate unnecessarystandingwater . Modify operations and Maintenanceto minimize standingwater (e.g. operation of retention ponds and/or irrigation systems) ■ Apply for an Aquatic Mosquito Control permit 3 Renton Response Plan - Phase II ■ Treatment of City Property to control mosquitoes . Use of larvacides only as required by the Department of Health or under a declaration of a public health emergency Prevention is the Best Protection ■ Reduce mosquito breeding habitat - eliminate unnecessary standing water • empty and discard old tires • clean gutters • empty buckets and flower pot trays • Repair leaky faucets • clean watering troughs, bird baths weekly • screen rain barrels or other standing water sources that can't be drained Prevention and Protection (Cont.) ■ Protection from mosquito bites . Use insect repellent containing DEET (over age two) . Wear long sleeves, pants and socks outdoors . Screen windows and doors tightly • Stay indoors at dawn and dusk ■ Vaccinate horses against West Nile Virus ■ Call Public Health if you notice a mosquito problem or dead bird (206 205-4394) El Good Sources of Information ■ Public Health's West Nile Virus Hotline: 206-205-3883 (late breaking news) ■ West Nile Virus Contact: 206-2054394 ■ Local Health Department: www.metrokc.gov/health/westnile ■ Washington Department of Health: www.doh.wa.gov/ehp/ts/Zoo/WNV/WNV.h tml Good Sources of Information (Continued) ■ Center for Disease Control website: www.cdc.gov/ncidod/dvbid/westnile/index. htm ■ Brochure: Do you Know What's Biting You? ■ Brochure: Take the Bite Out of the Bug City of Renton Response Plan — West Nile Virus and Vector Mosquito Control April 21, 2003 Introduction Mosquito -borne diseases pose both human health and environmental risks. First detected in the Eastern United States in 1999, West Nile Virus has become an increasing concern in our region. Mosquito control efforts have not been successful in halting the spread of this virus across the country. West Nile Virus was detected in Washington State in 2002, but there have been no human cases to date or any detections in King County. There were 260 deaths in 2002 due to West Nile Virus nationwide. Although this represents a relatively low public health risk (consider that approximately 30,000 people will die from the flu this season), steps can be taken to minimize the risk further. As a landowner, facility operator, employer, and city, Renton can assist in managing the public health risks of West Nile Virus by: • Monitor the occurrence of the virus • Supporting public education that emphasizes personal protection from bites and reduction of mosquito -breeding habitat on private property. • Initiating efforts to minimize mosquito -breeding habitat on City lands. • Controlling mosquito larva, when required. The City is relying on the local health department to conduct primary surveillance and basic public education and outreach for the general public. Renton's program will augment and support the actions taken by the State and local health departments. Approach Renton acknowledges that West Nile Virus poses some risk to human health and ecology. Our approach includes prudent measures to minimize this risk within the City. The City is not proposing indiscriminate use of pesticides over broad areas. Such use will not eliminate the virus and could pose larger ecological and public health risks than the virus itself. The following management guidelines describe the City's approach: Phase 1: l . Monitor the occurrence of the virus using local, other counties and State health department surveillance. 2. Support public education and outreach with emphasis on how residents and employees can protect themselves from mosquito bites and how residents can minimize breeding habitat on their property. 3. Minimize mosquito -breeding habitat on City property. 4. Apply for an Aquatic Mosquito Control permit through Department of Health. Phase 1I: 5. Renton will consider the use of larvicides only when required by the Department of Health and supported by adjacent jurisdictions with a coordinated program. H:\File Sys\USA - Utility Systems Division Administration\USA-16 - Utility Committee\ipmmosquito.doc\LLH:lf Since the virus has not yet been detected in King County, the City proposes to implement Phase I of the response plan immediately, to continue through late fall of 2003. Phase II or Step five will be implemented only as indicated by the surveillance data and required by the Health Department. Implementation Phase I: Step 1: Monitor the occurrence of the virus using Public Health surveillance. Using the local and State Health Department website and surveillance program, Renton will monitor the incidence of West Nile Virus in King County and the City of Renton to assist in determining the presence of the virus and the need for increased control measures. Step 2: Support public education and outreach. Renton will develop information for the City website regarding West Nile Virus. The City website will also contain links to the local health department and the Center for Disease Control websites. The public information will emphasize personal protection to avoid mosquito bites and steps that residents can take to reduce mosquito breeding habitat. The City will make available brochures from the Department of Health. City staff will prepare articles for the Renton Reporter and Grady Grapevine, and produce a flyer for a utility bill insert, to educate residents and employees. Customer service staff will be provided with information to answer the most commonly asked questions. Step 3: Minimize mosquito breeding habitat on City property. The City will act to eliminate unnecessary standing water on City property and in City facilities. Each City Department will be responsible for inspection of City -owned lands within their control and will take steps to eliminate unnecessary standing water. The City will evaluate modifications of facility operations to minimize or eliminate standing water (e.g. irrigation procedures, storm water pond operation, etc.) Step 4: Apply for an Aquatic Mosquito Control permit through Department of Health. The City will make application to the Department of Health under their general permit for Aquatic Mosquito Control. This permit will allow the City to apply larvicides, if required (See Phase II, Step 5). Phase II: Proceed to Phase II - Step 6 only as required by the Health Department and/or a declaration of a public health emergency, and in coordination with adjacent jurisdiction's treatment programs: Step 5: Treatment of City -owned lands or facilities to control mosquitoes. Sites will be placed on a list for potential evaluation based on citizen or employee notification of a problem. Prior to the use of any treatment, sites on this list will be evaluated, at the City's discretion, using the following criteria: • Is the site a natural system with natural mosquito and larval control (predators)? • Is the standing water more than three feet deep? • Does the water within the site exchange within seven days? • Does the standing water drain within seven days? • Does this site pose a more significant source of larva than adjacent sites • Proximity to at -risk populations • Proximity to confirmed detections of West Nile Virus H:\File Sys\USA - Utility Systems Division Administration\USA-16 - Utility Committee\ipmmosquito.doc\LLH:lf For facilities or lands that have deeper water, exchange or drain water within seven days, or have natural larval control, treatment is probably not warranted. For facilities and lands that contain shallow, stagnant water and larvae are observable at the site, then the site may be tested for abundance of larvae. A minimum of 0.3 larvae per dip must be present in order to consider the use of larvicides. Renton will be looking to the Health Department to assist in determining a target larva density to trigger the use of larvicides. The City of Renton proposes to use the least toxic, species specific larvicides as follows: 1. Bacillus Thuringiensis Israelensis 2. Bacillus Sphaericus 3. Methoprene Any use of larvicides will be documented and comply with the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) and reporting requirements of the permit. Renton will obtain a list of licensed applicators so as to prepared to conduct treatment, if required. H:\File Sys\USA - Utility Systems Division Administration\USA-16 - Utility Comm ittee\ipmmosquito.doc\LLH:If r CITY OF RENTON MEMORANDUM DATE: May 5, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council FROM: Jesse Tanner, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day to -day activities, the following items are worthy of note for this week: GENERAL INFORMATION • City employees held a Slice of Pie sale on April 30"' to raise funds for the Salvation Army's Renton Emergency Assistance Program (REAP). Available for sale were either full pies or a slice of pie, and ice cream, along with a pizza pie gift certificate raffle. This event raised a total of $510 and is the third one sponsored by city employees, as organized by the Year Round Giving Committee, to raise funds for REAP. City employees have collected a total of $2,428, including $658 donated by employees through the weekly Make Change Thursday campaign. ADMINISTRATIVE, JUDICIAL, AND LEGAL SERVICES DEPARTMENT • The May edition of CitySource, the City's newsletter to citizens and businesses, will be featured in the May 7d' issue of the Renton Reporter. This edition features articles about the New Aquatic Center and City Center Parking, the special Memorial Day celebration on May 260' dedicating the Veterans Memorial Park, information about drinking water, and the new passport service. For an electronic version of CitySource, visit the Spotlight section of the City's website at www.ci.renton.wa.us. • A groundbreaking ceremony for the Henry Moses Aquatic Center was originally scheduled for Friday, May 9"', and is published in CitySource with that incorrect date. However, the groundbreaking has been rescheduled. A new ceremony, scheduled for Wednesday, May 14d, at 12:00 p.m. will kick off the construction process for the new Henry Moses Aquatic Center. The ceremony will take place on the construction site located in the northeast corner of Cedar River Park, adjacent to the Renton Community .Center along the Maple Valley Highway. • The City of Renton is now offering the option of obtaining passports through the Renton Municipal Court. The Court was recently certified by the U.S. Department of State as an official Passport Acceptance Facility, and is now providing this service to the public. For additional information, please contact the Renton Municipal Court at 425-430-6550. • The theme for the 2003 Volunteer Recognition Banquet hosted last week was Volunteers Rule ...because their help is immeasurable. Over 200 volunteer guests were treated to a delicious dinner. Special thanks to our volunteer caterers, Councilmember Don Persson and Larry Sleeth, and the nearly 30 city staff members who volunteered their personal time and energy to help set up, serve, and clean up. One-time special project and ongoing volunteers numbered well over 1,800 during 2002, contributing over 66,000 hours of service to the City of Renton. • Renton's Downtown Spring Clean Up, sponsored by Piazza Renton and the City of Renton, took place on Saturday, April 26d'. From Mill Ave to Rainier Ave along 2nd and 3`d, as well as most north/south streets in the downtown core, volunteers picked up a total of 25 bags of litter. Comparing to past years, the volunteers were pleasantly surprised at the cleanliness of the downtown. In conjunction with Earth Day, members from a Master Gardeners club were on hand to answer questions and Renton Honda provided a hybrid car for display. Administrative Report May 5, 2003 Page 2 COMMUNITY SERVICES DEPARTMENT • Housing Repair Assistance Program staff recently finished building a ramp for a 79-year-old Renton resident who uses a walker. The ramp provides access from the front door to the street and affords this resident the freedom to stay independent. • On Thursday, May 1", the bronze eagle sculpture was installed at the Veterans Memorial Park. Beginning this week, the blank green and black granite tiles will be installed, followed by the installation of the engraved tiles during the week of May 120'. Final touches, including sealing the concrete pavement and stained concrete surfaces, polishing the brass detail work, and cleaning the World War I Monument relocated from the former City Hall site, will occur during the week of May 19ffi. This is all in preparation for the dedication ceremony on Memorial Day on Monday, May 26`h, at 4:00 p.m. • The talents and abilities of senior citizens from the Renton Senior Activity Center were showcased at the 24`'' Annual Senior Stage Revue on May ls` and 2°d, where more than 125 seniors performed for audiences totaling more than 500 people. • Over 240 ballerinas entertained family and friends at the annual Renton Recreation Spring Dance Recital held on Saturday, May P, at Hazen High School. • The 16 special athletes that form the Renton Special Olympic Cycling team competed in the Invitational Cycling Tournament in Auburn on May P. This is one of the few opportunities to compete before the team heads to Fort Lewis for the State Special Olympics at the end of the month. • In April 2003, Recreation Services benefited from 366 hours of volunteer service in special events, and developmentally disabled programs and classes. PLANNINGBUILDING/PUBLIC WORKS DEPARTMENT • City staff continues to monitor the Thursday, May l't, incident in which a 26-inch natural gas pipeline owned by Williams Northwest Pipeline ruptured south of Auburn. This pipeline runs in a north/south direction and passes several miles to the east of the Renton city limits. A lateral line supplies natural gas to the Williams Pipeline facility and the Puget Sound Energy facility near Benson Road and South 21st Street. The cause of the pipeline rupture is under investigation. Meanwhile, the Office of Pipeline Safety has issued a corrective action order to reduce by 20 percent the operating pressure on the entire 26-inch pipeline. The Washington Utilities and Transportation Commission is also investigating this pipeline failure and is providing status reports to Renton and the other members of the City/County Pipeline Safety Consortium. • Collucio Construction Company, the contractor that built the King County Metro sewer interceptor improvements in South Renton, will reportedly begin removing sediment from the inside of residential side sewers in the vicinity of Burnett Avenue South and South 5th Street. By next week, they plan to clear the two most impacted side sewers identified by internal television inspection. The sediment entered the sewers during construction of the interceptor project. Development Services staff are monitoring this work. POLICE DEPARTMENT • During the week of May 6-12, the Police Department will be conducting traffic emphasis in the following areas: Renton Police Department Traffic Enforcement Emphasis May 6-12 Date 6:00 a.m. to Noon Noon to 6:00 p.m. All Da Motorcycles Cars Motorcycles Cars Radar Trailer May 6 Tuesday Oakesdale Ave SW Seed Edmonds Ave SE Seed 1400 Houser Way Seed Maple Valley Hwy Seed Maple Valley Hwy May 7 Wednesday 1400 Houser Way Seed Maple Valley Hwy Seed Rainier/Grady Way Red lights Rainier Ave N Speed - Maple Valley Hwy May 8 Thursday Hoquiam Ave NE Seed Lake Wash Blvd Seed Rainier Ave N Seed 1400 Houser Wy Seed Maple Valley Hwy May 9 Friday SW Sunset Blvd Turns/speed Williams/Grady Wy Stop sin 1400 Houser Way Seed Rainier Ave N Seed Maple Valley Hwy May 12 1100 blk, Carr Rd Maple Valle HwyS 2° /Rainier 200 blk, S 2° 3800 blk, Lake Administrative Report May 5, 2003 Page 3 Monday Seed I Seed Red light/turns I Seed I Wash Blvd Constitution of Caring About our Rich Environment Established November 7, 1997 ♦ Mount Si High School ♦ Snoqualmie, Washington Preamble: We, the Members of CARE, in order to form a more productive Union, establish the basic practice of justice, insure the education of environmental awareness, and the ability for free speech and debate. In doing so, we accordingly establish this legal document, containing these thirteen Articles, and three Bylaws, of the Constitution of Caring About our Rich Environment. Article I — Name of Organization 1.1 The official name of this organization shall be Caring About our Rich Environment. Article II — Purpose of Organization 2.1 The purpose of this organization shall be to educate the public about the subject of Envi- ronmental Awareness, in addition to conducting projects regarding Environmental Awareness. In cooperation with those within the organization's Administrative Bodies, all Council, Committee, and General Members will have the common task of planning, and executing all community pro- jects. Article III — Membership 3.1 Membership eligibility, in this organization, regardless of ability level, shall be open to an- yone displaying an interest in aiding to presence the splendor and well being of our natural envi- ronment. It shall be optional that the Membership Candidate have had previous education in sub- jects such as Environmental Science, Horticulture, or Landscaping. 3.2 Members who are elected to the Executive Council, or any of this organization's admin- istrative Committees, which shall include the Board of Justice, shall fall under this organization's "Administration" category. However, those who are not elected to an administrative body shall fall under the organization's "General Membership" category. 3.3 It shall be the equal right of all Members, whether Council, Committee, or General, to u- tilize the rights to expression, free speech, and debate, in all organization Meetings and/or Hear- ings. 3.4 It shall also be the equal responsibility of all Members, whether Council, Committee, or General, to conduct themselves in a professional manner at all times. Article IV — Process of Membership 4.1 Whenever a likely Membership Candidate has signed up, signaling that he/she is indicat- ing an interest in joining, a Membership Request will be sent directly to a Nominating Committee. This Committee shall be a non -partisan group consisting of nine (9) Members not running for of- fice, and shall be lead by one (1) Chairman/Chairwoman and Vice Chairman/Vice Chairwoman. After the Committee has studied the Membership Request, an Interview Hearing, which shall be open to the public, will be scheduled, and conducted, by the Nominating Committee. The Mem- bers of the Nominating. Committee shall be selected byway of nomination and confirmation. 4.2 During the Interview Hearing, those within the Nominating Committee, in addition to all Council, Committee and General Members, as well as the general public, may have the opportu- nity to question the Candidate. If passed by a simple majority vote of the Nominating Committee, the Membership Request will be declared passed, signed by the Committee Chairman/Chairwo- man, and then immediately forwarded to the Executive Council and General Membership for a vote. 4.3 After a debate on the subject, if the Membership Candidate is accepted for Membership by way of a simple majority vote of the FULL Membership, including Members of the Executive Council, Committees, and General Membership, then his/her name shall be officially entered into the Membership Directory, rendering the Membership Candidate as an official Member of CARE. 4.4 Anyone's Membership, in this organization, whether Council, Committee, or General, can be revoked for actions deemed inappropriate by the Membership against organization policy, or city, county, state, or national laws, and/or what is stated in this Constitution. It shall require a simple majority vote from those within the Board of Justice in order for one's Membership to be revoked. Article V — Administrative Powers; In whom vested 5.1 In addition to the Executive Council, three (3) other Administrative Bodies shall be creat- ed, and operated, by the Administration of CARE. These Bodies shall consist of Finance and Project Committees, and a Board of Justice. The Executive Council shall be lead by a President and Vice President, and assisted by seven (7) Councilmen/Councilwomen. All principal admini- strative powers herein shall be vested in the Executive Council. 5.2 This organization's Board of Justice shall consist of nine (9) Members, all of whom shall be elected by those within the Membership, and shall be led by one (1) Chairman/Chairwoman and one (1) Vice Chairman/Vice Chairwoman. The primary intent of the Board of Justice shall be to cover all judicial issues that may arise within the organization, and will preside over all cases where a Member may be in risk of suspension and/or expulsion. 5.3 The Project Committee shall be composed of nine (9) Members, all of whom will be elect- ed, and will be lead by one (1) Chairman/Chairwoman and one (1) Vice Chairman/Vice Chairwo- man, all of whom shall be elected by those within the Membership. The principal task of this Committee shall be to take suggestions for projects from those in the Membership, as well as rec- ommendations from the public. The Committee Chairman/Chairwoman and Vice Chairman/Vice Chairwoman, when passed by the Committee, will officially sign and present the Committee's pro- posals for new projects to the Executive Council and General Membership at the following Joint Meeting. 5.4 The Finance Committee shall be comprised of nine (9) Members, all of whom shall be elected, and shall be lead by one (1) Chairman/Chairwoman and one (1) Vice Chairman/Vice Chairwoman. The primary intent of this Committee shall be to establish, and keep track of, the organization's budget, in addition to aiding the organization in any financial areas where assist- ance may be necessary. 5.5 An Advisory Committee, which will be chaired by the President and Vice President, shall consist of all elected Councilmen/Councilwomen, and all Committee Chairpersons (Chair and Vice Chair). The Advisory Committee shall meet once a month, or as called by the President or Vice President, to discuss Agendas for upcoming Joint Meetings, and Committee Hearings. The Board of Justice will be counted in this organization as a Committee, with its Chairman/Chairwo- man and Vice Chairman/Vice Chairwoman serving on the organization's Advisory Committee. 5.6 Before the Members of the Executive Council, which shall include the President and Vice President, enters on the execution of his/her office, he/she shall take the following Oath of Office, which is to be administered by the Chairman/Chairwoman of the Board of Justice: " I, (name), do solemnly swear that I will faithfully execute the office for which I have been e- lected, and will, to the best of my ability, preserve, protect, and defend, the Constitutions of Car- ing About our Rich Environment, the State of Washington, and the United States of America." Article VI — Officers; Tasks of Officers 6.1 The President shall have the principal duties of presiding over all Joint Meetings, in addi- tion to calling for the Members of the Executive Council to give periodic reports. The President, in joint action with his/her fellow Councilmen/Councilwomen, shall have the power to sign or veto any proposition that is passed by an organization Committee, and the General Membership. The President will also have the task of administering all business of this organization, which is not specifically allocated, in addition to co-signing organization checks with the Treasurer, and main- taining communication with his/her fellow Officers. 6.2 The Vice President shall have the duty of presiding over Meetings in the absence of the President. In addition, the Vice President shall have the task of assisting the President, and all other Officers, in all executive duties within the group. The Vice President shall also coordinate organization promotion and publicity of events. 6.3 The Chief Clerk, with the assistance of the Deputy Clerk, both of whom will be elected by those in the Membership, shall be responsible for maintaining an accurate record of all organiza- tion Meetings and Hearings (the Minutes). The Chief and Deputy Clerks shall also schedule all Meetings and Hearings, in cooperation with that Meeting, or Hearing's, Presiding Officer. In ad- 2 dition, they will maintain an accurate Membership Directory, and will correspond with necessary organization administrators, when necessary. 6.4 The Treasurer, who shall aid the Finance Committee, shall maintain an accurate record of all organizational transactions, and collect dues, if required. The Treasurer shall also have the responsibility of developing the organization's budget, and presenting it to the Membership for a 3/a vote, in addition to submitting a monthly Transaction Summary that will be examined by the Membership. In addition, a provision for regular financial audits of the organization's books will be performed and updated regularly, preferably every two (2) months. The Treasurer shall also cosign all organization checks with the President, arrange all fundraising opportunities for the or- ganization, and solicit additional funding, if needed, in conjunction with the President, Executive Council, and General Membership. 6.5 In cooperation with those within the Project Committee, and within the Administration and General Membership, the Project Manager will be primarily responsible for assisting the Project Committee in the devising of all projects, and shall also oversee the execution of all projects. Af- ter a Project Bill has been drafted, debated on, amended, and passed by the Project Committee, the Committee Chairman/Chairwoman, with the aid of the Project. Manager, will formally present the Project Bill to the Executive Council and the General Membership for consideration and de- bate. 6.6 To keep in accordance with Robert's Rules of Order, a Member will be appointed and confirmed by those within the Membership to serve as its Parliamentarian, with that person being one who is skilled in parliamentary rules, practice, or debate. As Parliamentarian, he/she shall also serve as an Advisor to the Executive Council, and all Committees, including the Board of Justice. 6.7 If the Board of Justice should expel a Member of any Administrative Body, or should an Officer resign his/her post, an Election will immediately be scheduled, and conducted, to fill that open position. Article VII — Elections 7.1 Elections for all Administrative Bodies shall be held every two (2) years, with Nomination and Election Dates being determined, and declared, by the Executive Council. Election Dates shall be formally announced approximately two (2) months before the day of the Election. 7.2 Anyone listed in the Membership Directory, who wishes to run for any administrative of- fice, is eligible to do so. 7.3 When asked for Nominations, any Member who wishes to nominate a fellow Member for office may do so by formally announcing his/her Nomination to the rest of the Membership. 7.4 Nominations shall be announced one (1) month before the day of the Election. 7.5 A democratic process, preferably by a majority vote, shall be exercised to determine win- ners in a►/ Administrative Body Elections. 7.6 An Election Committee, which shall be a non -partisan Committee consisting of seven (7) Members not running for office, shall be appointed, and confirmed, by those in the Membership, and shall be lead by one (1) Chairman/Chairwoman and one (1) Vice Chairman/Vice Chairwo- man. The duty of the Election Committee shall be to develop election guidelines and procedures, in addition to seeing that those guidelines are met, and procedures followed. The Members of the Election Committee shall also oversee the duties of the Ballot Counting Committee. 7.7 The Election Committee shall appoint a Ballot Counting Committee, which shall also a non -partisan group consisting of seven (7) Members not running for office, and shall be lead by one (1) Chairman/Chairwoman and Vice Chairman/Vice Chairwoman. 7.8 Voting for all Members of the Executive Council shall be conducted through a democratic process, preferably utilizing a Secret Ballot or ballots with a majority or super -majority defined as necessary for Elections. Voting for all Committee and/or Board Member, Chairman/Chairwoman, and Vice Chairman/Vice Chairwoman positions shall be conducted by Voice Vote, with Members voting "aye" or "no." If a quorum is not present, or if a Member objects to the result of the Voice Vote, and moves for a Roll Call Vote, then the Presiding Officer shall order that a Roll Call vote be performed. Such voting, by either Voice or Roll Call Vote, shall require a simple majority of those present. 7.9 Members, in this organization, may serve on a Committee, as a Chairman/Chairwoman or Vice Chairman/Vice Chairwoman, for a maximum of two (2) consecutive terms, each lasting two (2) years. It shall be unlimited, however, in the number of terms one can serve as a Commit- tee Member. Those who are elected to the Executive Council, including the President and Vice President, may serve a maximum of two (2) consecutive terms, each lasting four (4) years, if vot- ed for re-election. Article Vill — Finances 8.1 The Treasurer, with the assistance of those within the Finance Committee, shall be re- sponsible for the collection and disbursement of all funds. The disbursement of such funds must first be authorized by a simple majority vote of the General Membership, followed by a simple ma- jority vote from the Executive Council. 8.2 It shall be the sole task of the Treasurer to maintain all financial records, and cosign with the President for all organization transactions. Article IX — Meetings and Hearings 9.1 All Joint Meetings, which shall be separate from Committee and Board Hearings, shall be held on a regular (weekly) basis. The President, or Committee or Board Chairman/Chairwoman, shall call to order, and adjourn, all Joint Meetings and Committee Hearings. Should the President be unable to attend, then the Vice President shall temporarily take his/her place until the Presi- dent's return. All Committee and/or Board Hearings shall also be held on a weekly basis, and will be called to order, and adjourned, in the same manner, but by the Chairman/Chairwoman of that particular Committee or Board. 9.2 Meeting or Hearing day/time shall be determined, and formally announced, before the ad- journment of the previous Meeting or Hearing. 9.3 Attendance at all organization Meetings and/or Hearings is expected. If a Council, Com- mittee, or General Member must be absent for a Meeting or Hearing, correspondence with the Chief and Deputy Clerks, and that Meeting, or Hearing's, Presiding Officer, is appreciated. 9.4 For all holidays, which shall include national holidays such as Memorial Day, Independ- ence Day, etc., the group shall retire for a Recess Period during that particular holiday period. No Joint Meetings, or Committee or Board Hearings, shall be held during these Recess Periods. 9.5 All Members, for Joint Meetings, and Committee and Board Hearings, shall be notified by the Presiding Officer of the next Meeting/Hearing date before the prior Meeting, or Hearing's ad- journment. 9.6 Once the Meeting has been called to order, the President shall appoint a Member to lead the group in the Pledge of Allegiance. The President will then request a Roll Call for Attendance, which is to be executed by the Chief and Deputy Clerks. For Committee or Board Hearings, the Chairman/Chairwoman of that particular Committee or Board, after calling the Hearing to order, shall request a Roll Call. 9.7 The Chief Clerk, with the assistance of the Deputy Clerk, at the request of the President, or Committee or Board Chairman/Chairwoman, shall present a summary of the previous Meeting (the Minutes) to be considered, and recognized, by the Council and General Membership. Once this has occurred, the adoption of those Meeting's, or Hearing's, Minutes shall be moved, second- ed, and voted on by the Membership. If it should receive the required majority vote of those pres- ent, the Minutes will be declared adopted, and signed by the Chief and Deputy Clerks. The Chief and Deputy Clerks shall distribute Meeting Agendas, approximately two (2) days prior to a sched- uled Meeting. Minutes for all Meetings and/or Hearings shall be distributed within three (3) days after the adjournment of each Meeting or Hearing. At the direction of the President, or Committee or Board Chair, the Chief Clerk (or Deputy Clerk, in the Chief Clerk's absence) shall have the task of conducting Roll Calls. This shall be done for the purpose of keeping tack of attendance, in ad- dition to the voting for all pieces of legislation. In addition, the Chief and Deputy Clerks shall act as Administrative Assistants to the Council, in addition to its Committees. The same format shall take place for all Committee and Board Hearings. 9.8 The President (or Vice President, in the President's absence), for all Joint Meetings, shall address the Agenda of Business for that particular Meeting. He/she shall also announce whether or not a piece of legislation, or an Amendment, passes either the General Membership or the Ex- 4 ecutive Council. The Committee, or Board, Chairman/Chairwoman, shall have the same task for all Committee and Board Hearings. 9.9 Those within the Executive Council shall, at the appropriate time, address the proper bus- iness, or give proper reports, that fall within his/her area. 9.10 After all Presentations have been submitted, and all legislative business listed on the A- genda has been completed, the President shall call for an Open Forum. During this period, any Member may address the Body with any comments or concerns, or ask questions to anyone with- in any Administrative Body. Once this has concluded, the President shall ask if any other busi- ness not listed on the Agenda is to come before the Body. If not, it shall be moved and seconded that the group adjourns, after which a vote will occur. If the motion is passed, by a simple majori- ty vote of those present, the President will then adjourn that Meeting. The same adjournment format shall be used for all Committee and Board Hearings. 9.11 In order for a quorum to be constituted at a Meeting, Hearing, or Election, a simple major- ity of those listed in the Membership Directory must be present at that particular Meeting, Hear- ing, or Election. If this is not the case, a Quorum Call shall be requested by a Member, ordered by the Presiding Officer, and performed by the Chief and Deputy Clerks, until a Member requests that the Quorum Call be terminated. The Quorum Call is used most often as a device to tempo- rarily halt floor proceedings. The delay allows absent Members time to arrive at the Meeting or Hearing, or gives leaders a chance to negotiate. 9.12 When a Member wishes to terminate the Quorum Call that is being performed, that Mem- ber shall indicate to the Meeting's Presiding Officer by saying, "Mr./Madam Chair, I ask unani- mous consent that the Quorum Call be dispensed with/terminated." If no objection is indicated, by any Member, the Presiding Officer will order that the Quorum Call be terminated. This request. for the termination of a Quorum Call shall be directed toward the President (for Joint Meetings) or Chairman/Chairwoman (for Committee and Board Hearings) 9.13 In all Meetings, or Hearings, all organizational decisions shall be made by a simple ma- jority vote of those present, and shall be conducted by a Roll Call vote, which will be ordered by the Presiding Officer, and executed by the Chief and Deputy Clerks. In Hearings for the organi- zation's Board of Justice, voting shall be conducted by Secret Ballot. 9.14 When the Minutes for Joint Meetings, and Committee or Board Hearings, have been completed, and printed, the Chief and Deputy Clerks shall officially sign them to signify that they are complete, and ready for examination and approval. After this has occurred, they will be dis- tributed, examined, and approved at the following Meeting or Hearing. 9.15 This Constitution, and/or its Bylaws, as adopted by the President, shall be governed by Robert's Rules of Order (newly revised), for all Parliamentary Procedure instances that are not mentioned in this Constitution. It shall govern all Joint Meetings, in addition to all Committee and Board Hearings. Article X — Process of Project Propositions 10.1 In joint action with any Member who wishes to assist, the Project Committee will first sub- mit their Project Proposal (Bill) to the General Membership after it has been amended, debated, voted on, and passed by the Committee. Once a Bill has been submitted, the Clerks will issue the Bill a number (Example: PB 2279), with the "PB" standing for "Project Bill." The Committee, at the direction of its Chairman/Chairwoman, will schedule, and hold, public Hearings concerning the Bill, where Members, or citizens of the community, may testify before the Committee about the Bill that is being considered. This is considered as the Bill's "first reading." 10.2 Before questioning begins, all witnesses who testify shall take the following oath, which shall be administered by that Committee's Chairman/Chairwoman: "I do solemnly swear that the testimony that I am about to give before this Committee shall be the truth, the whole truth, and nothing but the truth." 10.3 If the Project Committee passes the Project Bill by a way of Majority Vote of those pres- ent, it will be signed by the Committee Chairman/Chainrvoman and immediately sent to the Gen- eral Membership, where they will then debate, amend, and vote on the Proposition. This action is considered as the Bill's "second reading." When the Bill is voted on, the Voice Vote system shall be in effect, unless a Member objects due to the absence of a quorum. In that case, should it occur, the voting shall occur by Roll Call. 10.4 During the "second reading" debates, Members and citizens, who are not official Mem- bers, but may attend the Meetings or Hearings in interest, may address the organization, after in- dicating to the Presiding Officer that they would like to do so. Please, at all times, adhere to the following Speaker Suggestions: a. When you are recognized by the Presiding Officer (the President at Joint Meetings, or Chair- man/Chairwoman at Committee or Board Hearings), please step forward and state your name and address for the record, spelling your last name. b. Please limit your remarks to no more than five (5) minutes, unless it is an item of great interest to the organization, or those within the community. If that is the case, the Membership shall have the option to extend the time limit for remarks so that everyone may have an impartial opportunity to speak. c. If someone else has made the same points, simply indicate your support or disagreement, and explain the reason(s) as to why. d. Indicate if you want to be notified of any future Meetings and/or Hearings regarding a specific matter. 10.5 Once all Remarks have been presented, it shall be moved and seconded that the Project Bill be put up for a vote. If the Project Bill is passed by the General Membership by way of a Ma- jority Vote of those present, it will be sent directly to the Executive Council for its "third reading." When voting occurs, it shall be conducted by Voice Vote (Members voting either "aye" or "no"). After an analysis, and debate, the Members of the Executive Council will conduct a final vote on the Proposition. If, by a simple majority vote of those present, the Project Bill passes, it shall be the duty of all Councilmen/Councilwomen, including the President and Vice President, to finalize the Bill by signing it, after which implementation can then proceed. 10.6 Should a Project Bill, or Amendment, not receive the required majority vote of its Com- mittee during the Bill's "first reading," the General Membership during its "second reading," or the Executive Council during its "third reading," that Project Bill, or Amendment, will be declared "dead." Article XI — Expulsion, Board of Justice, Powers 11.1 Should a Member observe any act of disorderly and/or unprofessional conduct within the organization, the Chief and Deputy Clerks shall receive a Report regarding the incident from the Member reporting the incident. In these cases, the Board of Justice, in cooperation with the Chief and Deputy Clerks, will arrange for a Hearing for those involved. 11.2 All judicial powers within this organization, as illustrated in Article V, Paragraph 2, of this Constitution, shall be vested in one (1) Board of Justice, comprised of nine (9) Members, all of whom shall be elected by those within the Membership. The Board of Justice shall be lead by one (1) Chairman/Chairwoman and Vice Chairman/Vice Chairwoman. 11.3 During each Hearing of the Board of Justice, each Board Member, including the Chair and Vice Chair, shall question the witnesses that come to testify, including the Member whose Membership is in question. The Chair shall announce, before questioning begins, that the witnes- ses who testify shall testify under oath. The Chair shall then administer the following oath: "Do you swear that the testimony that you are about to present is the truth, the whole truth, and noth- ing but the truth?" 11.4 After all necessary claims and/or evidence have been submitted, the Board will recess to deliberate the case before them. During these deliberations, which shall be held in secret, all Board Members will deliberate, and vote, on a matter set before them. All voting within the Board shall occur by Secret Ballot, and will conclude with the votes of the Chairman/Chairwoman and Vice Chairman/Vice Chairwoman. After the Chief Clerk, with the assistance of the Deputy Clerk, has tallied the votes, and relayed the results to the Board, the Chairman/Chairwoman shall final- ize the votes by signing the Roll Call form, and will then address the Board's verdict. All rulings that are rendered by the Board of Justice are final, and can not be appealed. 11.5 If, by a simple majority vote of the Board, the Member is expelled, should it occur, that Member shall be awarded a fair opportunity to address the Board and Membership before he/she is officially expelled, membership terminated, and his/her name eliminated from the Membership Directory. If the Member is acquitted, he/she shall have the same opportunity to address the Board of Justice, and Membership. 0 Article XII — Amendments 12.1 Amendments to this Constitution, or for a Project Bill, must be submitted in writing at a regular Joint Meeting, or Committee Hearing, of the organization. All said Amendment(s) shall be voted on at a subsequent Meeting or Hearing. 12.2 All proposed Amendments shall be posted seven (7) days before they are debated and voted upon. They shall take effect seven (7) days after they are adopted, unless otherwise speci- fied in the proposed Amendment. 12.3 Like a Project Bill, both sides — proponents and opponents — will debate on the pending Amendment. After all debates on the Amendment have concluded, a vote for the adoption of that Amendment will occur. If it is passed, the Amendment is declared adopted, and shall be imple- mented into this Constitution, or into a Project Bill, where it is judged appropriate. 12.4 Voting, for all Constitutional Amendments, shall be conducted by Secret Ballot, with a 3/4 vote of the Membership being required for the adoption of the Amendment. Voting for all Project Bill Amendments shall be conducted by Roll Call vote, with a simple majority vote of those who are present being required for the Amendment's adoption. 12.5 All Amendments shall be incorporated into the Constitution, or into a Project Bill, as they are adopted by the Membership (Council, Committee, and General). They shall be designated as Amendments, not as original parts of this Constitution, and shall include their date of passage and approval. The same process shall govern all Project Bills. Article XIII — Ratification 13.1 This Constitution shall become effective immediately upon the approval of a 3/4 vote of the General Membership (including Committees), and a majority vote of the Executive Council. BYLAWS Section I — Colors and Logo a. The official colors of CARE shall be blue, green, gold, and white. b. The group's official logo shall consist of "CARE" superimposed over a globe. Section 11— Addressing of Organization Officials a. Those that are elected to the Executive Council shall be addressed by their title. This Bylaw shall include examples such as Mr./Madam President, Mr./Madam Vice President, and Council- man/Councilwoman b. Those who are elected to the organization's Project and Finance Committees, and the Advis- ory Committee, shall be addressed as Mr./Madam Chair and MrJMadam Vice Chair. The remain- ing Committee Members shall be addressed as MrJMsJMrs. c. Members who are elected to the Board of Justice shall be appropriately addressed according to their rank, and shall include Mr./Madam Chief Justice, Mr./Madam Justice, or Your Honor. Section III — Disbanding of Organization a. If a Member suggests the disbanding of the organization, all Members will gather in a Joint Meeting, as ordered by the President, to discuss, and debate, the issue. b. If, by a Constitutional Majority of those present (more than 50 percent), the organization is to be disbanded, all proper steps shall be taken in the execution of this process. Dave C. Hardy Date Ratified Founder/Division President/Advisory Committee Chairman Caring About our Rich Environment CITY OF RENTON COUNCIL AGENDA BILL Al #: Submitting Data: For Agenda of: May 5, 2003 Dept/Div/Board.. Community Services/Parks Division Agenda Status Staff Contact...... Bill Rasmussen Capital Project Coordinator (ext. 6617) Consent .............. X Public Hearing.. Subject: Gene Coulon Memorial Beach Park Play Area Correspondence.. Improvements - CAG-02-119 Ordinance ............. Resolution............ Old Business........ New Business....... Exhibits: Notice of Completion of Public Works Contract Study Sessions...... Copy of Final Pay Estimate Information......... Copy of Application and Certificate of Payment Recommended Action: Approvals: Council Concur Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... $4,286.56 Transfer/Amendment....... Amount Budgeted.......... $155,000.00 Revenue Generated......... Total Project Budget $409,107.00 City Share Total Project.. SUMMARY OF ACTION: The play area improvements at Gene Coulon Memorial Beach Park have been completed in accordance with contract documents. The project had $51,287.83 in change orders. STAFF RECOMMENDATION: The staff recommends that the Council accept the project, authorize final payment of $4,286.56 to Clements Brothers, Inc., and release the retainage amount of $7,084.03 upon receipt of all required releases. 2003-085aa sTArg o� State of Washington o� y Department of Revenue a s Audit Procedures & Administration 1P _ yea PO Box 47474 yy 7889 a� Olympia, Washington 98504-7474 Reg.No.: NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT ..... . ..... From: DEPARTMENT USE ONLY. City of Renton Assigned To Tracy Schuld 1055 South Grady Way Date Assigned Renton, WA 98055 Notice is hereby given relative to the completion of contract or project described below. Description of Contract Play area improvements at Gene Coulon Memorial Beach Park (CAG-02-119) Contractor's Name Clements Brothers, Inc. Telephone No. 253-852 0373 Contractor's Address P.O. Box 7964, Bonney Lake, WA 98390 Date Work Commenced September 30, 2002 Date Work Completed April 15, 2003 Date Work Accepted Surety or Bonding Co. Construction Bonding & Management of Services of Washington, Inc. Agent's Address Richard Fix, P.O. Box 75715, Seattle, WA 98125 Contract Amount: Additions or Reductions: Sales Tax: Total 94,451.00 47,139.55 (change orders) 12,467.89 154.184.44 LIZ Phone No: Amount Disbursed: Amount Retained: Total: (Disbursing Officer) The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504- 7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. DATE: May 5, 2003 TO: Tracy Schuld FROM: Bill Rasmussen COPY CONTRACTOR: Clements Brothers, Inc. PROJECT NAME: Gene Coulon Memorial Beach Park Play Area Improvements CONTRACT NO.: CAG-02-119 (FINAL) ESTIMATE NO. 4 1. CONTRACTOR EARNINGS THIS ESTIMATE $4,129.63 2. SALES TAX @ 8.8% $363.41 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $4,493.04 4. EARNINGS PREVIOUSLY PAID CONTRACTOR 5. * EARNINGS DUE CONTRACTOR THIS ESTIMATE 6. SUBTOTAL - CONTRACTOR PAYMENT 7. RETAINAGE ON PREVIOUS EARNINGS 8. ** RETAINAGE ON EARNINGS THIS ESTIMATE 9. SUBTOTAL - RETAINAGE 10. SALES TAX PREVIOUSLY PAID 11. SALES TAX DUE THIS ESTIMATE 12. SUBTOTAL * (95% x Line 1) ** (RETAINAGE @ 5%) GRAND TOTAL FINANCE DEPARTMENT ACTION $130,673.37 $3, 923.15 $6, 877.55 $206.48 $12,104.48 $363.41 $134, 596.52 $7, 084.03 $12,467.89 $154,148.44 PAYMENT TO CONTRACTOR (LINES 5 AND 11) No. 4 $4,286.56 Account 316.000000.020.5940.0076.64.020038 RETAINED AMOUNT (LINE 8) No. 4 $206.48 Account 316.000000.020.5940.0076.63.020041 TOTAL THIS ESTIMATE: $4,493.04 CHARTER 116, LAWS OF 1965 I, THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF PERJURY, THAT THE MATERIALS HAVE BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID OBLIGATION AGAINST THE CITY OF RENTON, AND THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM. SIGNED: GENE COULON BEACH PARK PLAY AREA IMPRMNTS CITY OF RENTON OWNER: CITY OF RENTON, COMMUNITY SERVICES 1055 GRADY WAY RENTON, WA 98065 (425)430-6617 PHONE CONTRACTOR: TOTAL CONTRACT AMOUNT= APPROVED CHANGES TO DATE _ TOTAL REVISED CONTRACT = SALES TAX CLEMENTS BROS, INC. P.O. BOX 7964 BONNEY LAKE, WA 98390 (253)852-0373 OFFICE (253)862-3268 FAX $94,541.00 47,139.55 141,680.56 12,467.89 164,148.44 PAY REQUEST #4 (FINAL) 4110103 CLASS OF WORK TOTAL PREVIOUS TOTAL TO % AMT DUE COST PAY DATE COMPL THIS EST MOBILIZATION 7,489.00 7,489.00 7,489.00 100% 0.00 DEMOLITION 5,840.00 5,840.00 5,840.00 100% 0.00 SUBGRADE W/ DRAIN & EARTH 23,890.00 23,890.00 23,890.00 100% 0.00 FURNISHINGS 1,183.00 1,183.00 1,183.00 100% 0.00 IRRIGATION/PLANTINGS 15,639.00 15,639.00 15,639.00 100% 0.00 CONCRETE 39,250.00 39,250.00 39,250.00 100% 0.00 ELECTRICAL 250.00 250.00 250.00 100% 0.00 DEMOBILIZATION 1,000.00 1,000.00 1,000.00 1000/0 0.00 CO#1 ELECTRICAL RE-ROUTE 2,676.50 2,676.50 2,676.50 100% 0.00 CO#2 IRRIGATION MODIFICATIONS 983.44 983.44 983.44 100% 0.00 CO#3 CONCRETE ENTRY PAD 2,621.76 2,621.76 2,621.76 100% 0.00 CO#4 IRRIG/PLANT CHANGES 181.28 181.28 181.28 1000/0 0.00 CO#5 RETAINING WALL 623.15 623.15 623.15 100% 0.00 CO#6 REMOVE TREES 3,409.53 3,409.53 3,409.53 100% 0.00 CO#7 ADD'L CATCH BASIN 1,699.50 1,699.50 1,699.50 100% 0.00 CO#8 HAUL SAND 9,432.16 9,432.16 9,432.16 100% 0.00 CO#9 CUT CURB/ADD SLABS 2,492.60 2,492.60 2,492.60 100% 0.00 CO#10 REPAIR WOOD WALL 16,340.00 16,340.00 16,340.00 100% 0.00 CO#11 LOWER EXISTING FENCE 1' 2,550.00 2,550.00 2,550.00 100% 0.00 CO#12 ADD'L DRAIN ROCK/RET WALL 2,826.68 0.00 2,826.68 100% 2,826.68 CO#13 CONCRETE CURB 1,302.95 0.00 1,302.95 100% 1,302.95 SUBTOTAL 141,680.55 137,550.92 141,680.55 100.0% 4,129.63 SALES TAX (8.8%) 12,467.89 12,104.48 12,467.89 363.41 LESS 5% RETAINAGE (7,084.03) (6,877.55) (7,084.03) (206.48) SBTTL + TAX - RETAIN 147,064.41 142,777.85 147,064.41 4,286.56 TOTAL AMOUNT DUE THIS ESTIMATE 4,286.56 APPISATION AND CERTIFICATE FIMENT Renton TO OWNER: City of Renton 200 Mill Avenue South Renton, WA 98055 FROM CONTRACTOR: Clements Brothers, Inc. P.O. Box 7964 Bonney Lake, WA 98390 PROJECT: Gene Coulon Memorial Beach Park Play Area Improvements VIA ARCHITECT: Lesley Wiscomb 10003 Vinton Court NW Seattle, WA 98177 CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet is attached. 1. ORIGINAL CONTRACT SUM (with tax) ....................... (o/ /02i 8(PC i 2. Net change by Change Orders (with tax) .................. $ 3. CONTRACT SUM TO DATE with tax $ 4. (Line 1 + or - Line 2) TOTAL COMPLETED & STORED TO DATE (with tax).. 5. (Washington State Sales Tax at 8.8%)................ $ 12 V4, 7 -' 6. (Based on line 4) Revised Total Completed & Stored to Date (w/o tax) $ Ly/, &810. - 7. (Line 4 less Line 5) RETAINAGE AT 5%..................................................... 03 $ 7 0 �- 8. (Based on Line 6 Only) TOTAL EARNED LESS RETAINAGE .......................... $ 7, Oro - (Line 4 less Line 7) 1 $$ 9. LESS PREVIOUS CERTIFICATES FOR PAYMENT.... $ :Z77 — (Line 8 from prior Certificate) 10. CURRENT PAYMENT DUE .......................................... 26 69 11. BALANCE TO FINISH, INCLUDING RETAINAGE...... c23 $ 7G�' �% �- (Line 3 less Lines 9 and 10) APPLICATION NO.: ?14 CPINaL PERIOD TO: PROJECT NO.: CAG-02-119 Distribution to OWNER ARCHITECT CONTRACTOR CHANGE ORDERSUMMARY ADDITIONS DEDUCTIONS Change Orders approved in previous months by owner 79 $ ` 4P 7 q - $ - C.O.'s approved this month Number Date Approved TOTALS (with tax)Net changes by Change Orders $ Z� The undersigned Contractor certifies that to the best of the Contractor's knowledge, infor- mation and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payment received from the Owner, an .h urrent payment shown herein is now due. CONTRACTOR: B Date: State of: Washingt , County of: ing Subscribed and sworn to before me this day of Notary Public : My Commission expires: ,19_ ARCHITECT'S CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED .................................................... (Attach explanation if amount certified differs from amount applied for.) e In accordance with the Contract Documents, based on on -site observations and the ARCHITECT: data comprising the above application, the Architect certifies to the Owner that to By: t the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract This Certificate is not negotiable. The AMOUNT CERTIFIED is pays le only Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. Community Services/Human Services Staff Contact...... Karen Bergsvik, ext. 6652 Subject: 2003 Community Development Block Grant Contingency Plan for Capital Funds Exhibits: A. Issue Paper B. 2003 Funding Allocations Al k: For Agenda of: May 5, 2003 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Refer to Community Services Committee and hold Legal Dept......... public hearing on June 9, 2003 Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... $111,430 Amount Budgeted....... $323,930 Revenue Generated......... Total Project Budget $435,360 City Share Total Project.. N., SUMMARY OF ACTION: Renton received significantly more Community Development Block Grant (CDBG) dollars in 2003 than anticipated. For capital projects this amounts to $111,430. The adopted contingency plan was not broad enough to allocate the additional funds. A public hearing is required for the revision of the Contingency Plan. Application of the original plan would have resulted in funding three programs for more than the requested amount. The Renton Housing Repair Program would have received $260,255 ($69,608 more than requested); Children's Therapy Center would have received $63,305 ($13, 305 more than requested); and Friends of Youth/Griffin Home would have received $61, 800 ($11,800 more than requested). The table below shows the amount of increase as a result of the contingency plan, not the total allocations to agencies. Revised Contingency Plan Abused Deaf Women's Advocacy Services Facility $30,000 Housing Repair Assistance Program $0 Hearing Speech & Deafness Center $15,000 Children's Therapy Center $5,000 The Salvation Army Food Bank $30,360 Friends of Youth/Griffin Home $6,070 Planning and Administration $10,000 Parkview Homes $15,000 TOTAL $111,430 STAFF RECOMMENDATION: Staff recommends Council adopt the revised 2003 Community Development Block Grant Contingency Plan for capital funds, as recommended by the Human Services Advisory Committee. Schedule a public hearing on June 9, 2003. Rentonnet/agnbill/ bh CITY OF RENTON MEMORANDUM DATE: April 21, 2003 TO: Kathy Keolker-Wheeler, Council President Members, Renton City Council VIA: Mayor Jesse Tanner FROM: Jim Shepher " I/''�� Community eryices Administrator STAFF CONTACT: Karen Bergsvik, ext. 6652 Human Services Division SUBJECT: 2003 Community Development Block Grant Contingency Plan for Capital Funds ISSUE: Renton received significantly more Community Development Block Grant (CDBG) dollars in 2003 than anticipated. For capital projects, this amounts to $111,430. The adopted contingency plan for capital is not broad enough to allocate the additional funds. The Human Services Advisory Committee recommends the additional funds be allocated as follows. RECOMMENDATION: Human Services Advisory Committee and staff recommend the increase in funding be allocated as follows: Agency Increased Total Amount of Purpose Amount of Renton CDBG Funding Capital funding for project Parkview $15,000 $43,000 Safety Improvements, Group Homes modifications to Renton houses for Deaf/Blind residents H:\HUMAN_SE\COUNCIL\Issuepapers03\2003CapitalReallocation.doc Abused Deaf $30,000 $30,000 Acquisition of land to build a Women's domestic violence shelter and Advocacy program space for deaf Facility women and families Hearing, $15,000 $34,000 Provide accommodations and Speech & increased accessibility for Deafness deaf, hard of hearing, or Center deaf/blind clients in new building. The Salvation $30,360 $85,360 Construction of new food Army Food bank. Awarded $55,000 in Bank 2002 for purchase of walk-in refrigerators and freezers. Friends of $6,070 $50,000 Rehabilitation of McEachern Youth/Griffin House Home Children's $5,000 $50,000 Construction of facility addition Therapy to provide early intervention Center services to children with disabilities. Planning & $10,000 $10,000 Analysis and dissemination of Administration 2000 census data. TOTAL $111,430 $302,360 :N BACKGROUND INFORMATION: The Joint Agreement Renton entered into with King County stipulates that Renton is entitled to the higher of two amounts, either the amount received as a Pass -Through City or the Direct Entitlement amount. This year, that resulted in an increase of $142,507 over the original estimates, $111,430 of which is capital funds. Preliminary Estimate Allocation Difference CDBG Capital $323,930 $435,360 $111,430 CDBG Public Services $ 64,249 $ 77,283 $ 13,034 Planning & Administration $ 46,235 $ 64,278 $ 18,043 The adopted 2003 contingency plan for capital funding states: If there is an increase in CDBG capital funding, the Committee recommends all projects with the exception of the King County Housing Repair Program be increased proportionally. To determine the proportional amount of the increase, the percentage calculations shall not include the amount allocated to the King County Housing Repair Program. The public services contingency plan also allocated the increased funds proportionately. This works well with the relatively small increase in funds, and will be used to allocate the additional public services funds. However, given the unanticipated size of the increase in capital funds, the application of the contingency plan as originally written resulted in agencies receiving far i more funding than they applied for. After a review of the contingency plan and capital requests, the Human Services Advisory Committee makes these funding recommendations based on their evaluation of current needs in the community. HIHUMAN_SE\COUNCI L\Issuepapers03\2003CapitalRea11ocation.doc Reviewing your letter and State legislative enactments, it does not appear that this has occurred. Likewise, the members of the City Council, as public officers impressed with the duty of conducting a fair and impartial review of disputed facts and the conclusions drawn therefrom, significantly affecting my individual property rights as well as public interests, must, so far as practicable, consideration being given to the fact that they are sitting in a quasi-judicial capacity, be open minded, objective, and free of entangling influences or the taint thereof. They must be capable of hearing the weak voices as well as the strong. I believe we agree that to permit otherwise would impair and dissipate the requisite public confidence in the integrity of the Planning and Development Committee and City Council and its review procedures. It is the foregoing considerations that must prompt us to state that it is axiomatic that, whenever the law requires a hearing or review of any sort as a condition precedent to the power to proceed, it means a fair review, a review not only materially fair in substance, but fair in appearance as well. A review of my letter should be automatic? I believe we agree that the respective individual actions, relationships and expressed views of Mr. Wilson, and subsequent City Council decision would constitute a breach of that requisite public confidence.......... which because they would be standing alone, would necessarily and fatally infect the hearing and fact-finding requirements necessary in order for review to fairly proceed. This appears only to be the same condition that has been interwoven into all of the disputed impositions and justifying reversal. And in addition, We, as the City of Renton, must be driven to the conclusion that the very unfortunate combination of circumstances I have described and the cumulative impact thereof, has inescapably cast an aura of improper influence, partiality, and prejudgment over the proceedings thereby creating and erecting the very appearance of unfairness that is condemned by the appearance of fairness doctrine in the first instance. The evil with which I refer, may in reality and may just merely be, precisely how the procedure might appear looking at the issues not at all from my view, but only from the inside and only from the light of the view of my opponent. And, that after examination of the official record an impartial observer would only conclude that it appears that Mr. Wilson procured an unfair advantage in securing access to the decision makers. Thus, we must be inclined to the view that under the circumstances of this case, the denial by the Planning and Development Committee of the opportunity of my respective contention to be reviewed is ill advised, and opportunity for rebuttal prior to your decision must be required; and The absence of my presence before you on behalf of my view at your hearing and decision may have added to the already unfair impositions I have articulated in my letter, and also it created an unlawful ex parte communication, and therefore added to the appearance of unfairness which I have already indicated are inherent in these proceedings with my appeal. It is in the interest of State Environmental Policy Act, that I make my request for you to review the appeal letter that I have written, and in preparation for my appearance before you next week, so as to expedite that these issues may be fairly resolved. You may also expect me to be prepared to respectfully present myself to you at the hearing you have scheduled. It is my contention that the materials that are in fact referenced in the official record and that I have contended work in our favor are legal requirements of our State Environmental Policy Act RCW 43.21 C. And that your review must encompass all of the evidence that has been noted within the quasi-judicial administrative record, because it has been before the Hearing Examiner. Respectfully, Brad Nicholson 2300 N.E. 28th Street Renton, Washington 98056 (425) 445-0658 brad nicholson Page 2 of 2 51112003 S- 6- a003 From: Terri Briere To: jfillips@nwrain.com,Jmedzegian@ci.renton.wa.us Date: 515/03 9:18AM Subject: Re: Chemical Use along the Cedar River Trail Judy, I will forward your letter to other council members and ask tonight at the council meeting that the issue be referred to committee for followup. Thanks for your concern. Terri Briere >>> "J. Fillips" <jfillips@nwrain.com> 05/03/03 13:24 PM >>> Terri, Thanks for the information. Some of these chemicals don't look so benign to me. The Cedar River Council is interested in doing a project with the Toxics Coalition and I have said I will work on it. It was initially envisioned as an education piece at the retail level, but I don't think that will be readily accepted. I think it needs to be a citizen education piece, probably in the newspapers to start. The Toxics Coalition has also indicated they would like to work with Renton as the next governmental entity to reduce the toxics level of chemical use. I understand Seattle, King County, Bainbridge and several others have implemented it. I've requested information on cost and effectiveness. Looks like Renton has already made a start in reduction. I will talk to Dan Clawson, the Renton representative on the Council who has started attending meetings again, and see where he stands on Renton involvement. It would certainly be nice to see both citizens and the City step up to the plate and make some sacrifices for the sake of this river and its fish. By the way, the fisheries department believes Steelhead are probably extinct in the Cedar as of this year. Only fifty were counted two years ago and thirty last year. None so far this year. I'll keep you,posted. Judy Fillips -----Original Message ----- From: Terri Briere[mailto:tbriere@ci.renton.wa.us] Sent: Wednesday, April 30, 2003 8:28 AM To: Leslie Betlach Cc: Fillips, Judy Subject: Re: Chemical Use along the Cedar River Trail Leslie, Thank you for the information. I have forwarded it to Judy Fillips (3405 SE 7th St, Renton, WA 98058, work phone is 425 456-2549, home 425 228-1784). Feel free to make contact with her to answer any additional questions she may have. Terri Briere >>> Leslie Betlach 04/29/03 12:28 PM >>> Hi Gregg, I am following up on the Council request about the use of chemicals along the Cedar River Trail. It appears a citizen made this request to the Council and I would be more than happy to contact this person and answer any additional questions, if you have the name and telephone number or e-mail address. The Parks Division uses several methods to manage weeds along the Cedar River Trail. We use an integrated approach most commonly referred to as Integrated Pest Management. Integrated Pest Management uses a combined approach, seeking out and utilizing several methods to manage landscape areas. We use the following methods: 1. Mechanical Methods (hand weeding and burning weeds with a flame torch) 2. Mulch - bark mulch is applied to all beds to reduce the presence of weeds. 3. Soils tests to determine the health of the soil. 4. Tolerating native growth immediately adjacent the river. 5. A combination of natural and chemical fertilizers no more than one time per year and most often on alternating years. 6. Chemical applications 7. Department employees licensed through the Washington Department of Agriculture. Licenses are renewed annually. 40 credits of training are required every five years. We utilize Pre -emergent and Post -emergent chemicals. Pre -emergent chemicals are used no more than two times per year to prevent weeds from returning. Post -emergent chemicals are used one time per year as a complete spray if needed, and for spot spraying isolated weeds. A selective herbicide will control only identified weed species. A non -selective herbicide will control all plant species. We utilized spray nozels that direct applications to the targeted area, eliminating over spray. Chemicals currently used include: Cool Power (post emergent) * selective herbicide. Round -Up Pro (post emergent) * non -selective herbicide. Manage (post emergent) * selective herbicide Millenium (post emergent) * selective herbicide Surflan (pre emergent) * selective herbicide Gallery (pre emergent) * selective herbicide Pendulum (pre emergent) * selective herbicide Since 1999, we have reduced our chemicals by 60% along the Cedar River Trail and continue to provide training for all employees in order to maximize our IPM approach. Should you have any questions, please call me at x-6619 Thanks, Leslie I � ' APPROVED BY QTV COUNCIL Date COMMITTEE OF THE WHOLE COMMITTEE REPORT May 5, 2003 WEST NILE VIRUS RESPONSE PLAN (Referred April 28, 2003) The Committee of the Whole recommeods �conc�ence in the staff recommendation that Council approve the proposed West NilerVuus Response�'Plan t � SU a A A --�n B,a3 5 kk'F R ;i i t deb wP yy, py:"gw. .,`prf 21 Kathy Kker-Wheeler, Council PreSiddi tut ..w t- _. Z y._ f - cc: Gregg Zimmennan Lys Hornsby Ronald Straka C:\WINDOWS\TEMP\cowwnv-final.doc\lf FINANCE COMMITTEE REPORT May 5, 2003 APPROVAL OF CLAIMS AND PAYROLL VOUCHERS APPROVED BY CITY COUNCIL Date � 5 r ao 03 The Finance Committee approves for payment on May 5, 2003, claim vouchers 214611-214976 and 2 wire transfers, totaling $2,477,596.35, and 568 direct deposits, payroll vouchers. 43970-44209, and l wire transfer, totaling $1,791,315.15. King Na-F Ee-r, Chair irman, Vice -Chair Don Persson, Member 3 � R & / x � _ r �x 46. TRANSPORTATION/AVIATION COMMITTEE COMMITTEE REPORT May 5, 2003 CITY COUNCIL Date 6= 5-a 06,3 Sidewalk. Improvements along Portions of S. 2nd St. and Williams Ave. S. (Referred on April 21,2003) The Transportation .Committee concurs with staffs recommendation that the City Council authorize the use of $140,000 of year 2002 ending fund balance from the Street Fund as identified in the Budget Adjustment Ordinance to replace aging sidewalks in downtown ..Renton. The subject sidewalks are located along the south side of S. 2nd Street between Burnett Ave. S. and Main Ave. S., and along both sides of Williams Ave. S. between S. 2nd St. . : rfd . and S. Tobin St. on the west side and between"S `2 S# ;end Riverside Drive on the east side. This project will include trimming t�f #rye roots' and in some"vases removal and replacement of trees using varieties betters eegiuBlding/Public Works Department plans to perfor>rn #lusproject in the's»rnlner ors all of 2003. Don Persson, Chair,''N x 3 s '. � S y } e" Toni Nelson, Vice CHair cc: Gregg Zimmerman Jack Crumley Leslie Betlach Terry Flatley downtown sidewalks\ rev 01/02 bh t TRANSPORTATION (AVIATION) COMMITTEE COMMITTEE REPORT May 5, 2003 Turner Request for Memorial Sign (Referred April 7,.2003) APPROVED By CITY COUNCIL Data 5 aoo,3 a Cara L. Turner of Sumner, Washington is. requesting the installation of a memorial sign with the message "Don't Street Race".. The City currently does not have a memorial sign policy. Staff . researched policies used. by the State Department of Transportation and King County Roads in regards to these types of signs. In keeping with the policy used by Km County,"theTansportation Committee recommends the installation of a memorial sign withthe message "Don't"Street Race" and a placard with the message "In memory of Josh Colson" "she requester, Cara ,'bier, will be responsible for the cost of installing the sign and it'sp mamt6nance fbr: two 2) sears at the cost of $200.00. Additionally, the City must also receive"written permissionftor&thebext of kin. � Transportation Committee urtl., reco endS-Counci %autho ize the Administration to develop guidelines for memorial signs„sM-m ar fo�thase used by g County�6 s ._x. _. e Dori Persson, Chair a w A,. Toni elson, Vice -Chair Q 6*u Terri Brie e, Member C: Karl Hamilton Connie Brundage H:Trans/Admin/referrals/2003/Talbot Road Congestion CITY OF RENTON City Clerk J e Tanner, Mayor Bonnie I. Walton May 6, 2003 Cara L. Turner, Student Sumner High School 16908 44`s Street Court East Sumner, WA 98390 Re: Senior Project - Request for Memorial Sign Installation Dear Cara: At the regular Council meeting of May 5, 2003; the City Council adopted the recommendation of the Transportation (Aviation) Committee regarding the referenced request. The Committee recommended the installation of -a memorial sign with the message "Don't Street Race',and a placard with the message "In memory of Josh Colson". You will be ressible,for the cost of installing 'the ;sign and it's maintenance for two (2) years at the cost of $200 00. Additionally, the City mpst also receive written permission from the next of kin. A copy of:the aCoth"mittee report is enclosed. K you have questions regardingthrs mattei+ please feel free to coritact.me at 425-430- 6502, or Karl Hamilton in our Transportation Division at 425-430-7220. Sincerely, Bonnie I. Walton City Clerk/Cable Manager Enclosure cc: Mayor Jesse Tanner Council President Kathy Keolker-Wheeler Karl Hamilton, Transportation Division Connie Brundage, Transportation Division 1055 South Grady Way -Renton, Washington 98055 - (425) 430-6510 / FAX (425) 430-6516 R E N 1 O N MThis Daner contains 50% recvcled material. 30% Dost consumer AHEAD OF THE CURVE Community Services Committee COMMITTEE REPORT May 6, 2003 APPROVED By CITY COUNCIL. Data 5= 5- aoo3 The Community Services Committee recommends concurrence in the staff recommendation to approve the one (1) day temporary closure of Main Avenue South between South Second Street and South Third Street on May 26, 2003 from approximately 8:30 a.m. until approximately 7:00 p.m., for the Veterans Memorial Park dedication ceremony. P-0- ltl f•9e„�n'i�j King Parker, Vice-Ch Fundy Cormar% Member C: Leslie Betlach Jon Jainga 'a �r i dd a 4 7 a Community Services Committee COMMITTEE REPORT May 5, 2003 APPROVED BY CITY COUNCIL ®ate 5- 5 - R003 The Community Services Committee recommends concurrence in the staff recommendation to approve and adopt the 2003 Park, Recreation and Open Space Plan. The most recent plan was adopted in 1993. This revised and updated plan meets the Washington State interagency Committee for Outdoor Recreation long-range plan criteria and allows the City to be eligible for future state grants. The park inventory, level of service and long range planning elements has been updated based upon community involvement, a random household survey and staff participation.. This plan will be in effect for six (6) years from the date ofadoptionk„ Sylvia Allen. Leslie Betlach Jon Jainga. Community Services Committee COMMITTEE REPORT May 5, 2003 APPROVED BY - CITY COUNCIL a Date 5 � -2003 The Community Services Committee recommends concurrence in the staff recommendation to approve the amendment to the Conservation Futures Interlocal Cooperation Agreement between King County and the City of Renton for the Edlund Property Open Space Acquisition Project (18 acres located on the northeast corner of Carr Rd. and 103rd Ave.) and to accept $250,000 for this acquisition. The City's required 50% match will be funded from the Parks Mitigation Fund. The Committee further recommends that�41*1°resofutlon regarding this matter be presented for reading and adoption o•,authonze the Mayer and City Clerk to execute the Interlocal Cooperation Agreement f kYw p "k �nr on elso hair k x; r II,a .. EFwd 'ayU :. $ C: Leslie Betlach Jon Jainga C Community Services Committee COMMITTEE REPORT May 5, 2003 APPROVED BY Cl-0y COUNCIL Date 5-5 a003 The Community Services Committee recommends concurrence in the staff recommendation to apply to. the Interagency Committee for Outdoor Recreation for funding assistance in the amount of $500,000 for the Heather Downs property acquisition (five acres located at Union Ave. SE and NE 3rd St.). The City's 50% match will be funded from the Parks Mitigation Fund. The Committee further recommends.,,t4 presented for reading and adoption to-c for funding assistance. t q olution regarding this matter be the Mayor to make formal application Ar .= nr ai e King Parker, Vice -Chair n 0 IR dy Orman, Member C: Leslie Betlach Jon Jainga Community Services Committee COMMITTEE REPORT May 5, 2003 C97Y COUNCIL, ®ate The Community Services Committee recommends concurrence in the staff recommendation to apply to the Interagency Committee for Outdoor Recreation for funding assistance in the amount of $500,000 for the Edlund property acquisition (18 acres located on the northeast corner of Carr Rd. and 103rd Ave.). The City's 50% ,match will be funded from the Parks Mitigation Fund ($250,000) and a King County Conservation Futures grant ($250,000). The Committee further recommends tha#Ahe'resolution regarding this matter be presented for reading and adoption-tosauth' die the Mayor to make formal application for funding assistance._ U: 3, g$ � s 4 • 41-.s' 1 �,J Corman; Member C: Leslie Betlach Jon Jainga t, APPROVED BY CITY COUNCIL CONIlVIMTY SERVICES COMMITTEE REPORT May 5, 2003 Ivar's Inc. Unforecasted Revenue Allocation (Referred April 21, 2003' Currently, the Ivar's, Inc. contract calls for an additional 12% of revenue to be paid to the City when gross sales exceed $1.1 million per year. In 2002, this amounted to $20,380.00. The Community Services Committee rKecoiiiriien s'concurrence in the staff recommendation to approve unforecasted funds to be usdd f&,"Clam Lighfs�,'a Coulon Park, and Liberty Park enhancements. a f .:,.. hair King Parker, Vice Chair a` N Pandyman, Member r IvarsUnforecastRev.rpA Rev O1/02 bh L� -a 1 _5-aaa3 CITY OF RENTON, WASHINGTON RESOLUTION NO. J6 302 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING APPLICATION FOR FUNDING ASSISTANCE FOR A WASHINGTON WILDLIFE AND RECREATION PROGRAM (WWRP) PROJECT TO THE INTERAGENCY COMMITTEE FOR OUTDOOR RECREATION (IAC). [EDLUND PROPERTY ACQUISITION] RES.980:5/1/03:ma 1 IAC MANUA], SW - JANUARY 27, 2003 APPLICATION 2003 - WWRP, LOCAL PARKS 11. WWRP: Authorizing Resolution Local Agencies only -You may reproduce on your own paper, text may not change. Organization Name City of Renton Resolution No. Project Names), Edlund Property Acquisition A resolution authorizing application(s) for funding assistance for a Washington Wildlife and Recreation Program (WWRP) project to the Interagency Committee for Outdoor Recreation (IAC) as provided in Chapter 79A.15 RCW, Acquisition of Habitat Conservation and Outdoor Recreation Lands. WHEREAS, our organization has approved a comprehensive plan that includes this project area; and WHEREAS, under the provisions of WWRP, state funding assistance is requested to aid in financing the cost of land acquisition and/or facility development; and WHEREAS, our organization considers it in the best public interest to complete the land acquisition project described in the application; NOW, THEREFORE, BE IT RESOLVED, that: 1. The Mayor [MAYOR, DIRECTOR, PRESIDENT, ETC ] be authorized to make formal application to IAC for funding assistance; 2. Any fund assistance received be used for implementation of the project referenced above; 3. Our organization hereby certifies that its share of project funding is committed and will be derived from Park Mitigation Funds Conservation Future Funds SPONSOR MA TCHING RESOURCES ]; 4. We acknowledge that we are responsible for supporting all non -cash commitments to the sponsor share should they not materialize; [ if applicable ] 5. We acknowledge that any property acquired or facility developed with IAC financial aid must be placed in use as an outdoor recreation facility and be retained in such use in perpetuity unless otherwise provided and agreed to by our organization and IAC (generally, IAC approves removing facilities from the perpetuity requirement when the facilities have reached their designed life expectancy, or because of extraordinary vandalism, acts of nature, fire, etc.); G. This resolution becomes part of a formal application to IAC; and 7. We provided appropriate opportunity for public comment on this application. This resolution was adopted by our organization during the meeting held: Location Date Signed and approved by the following authorized representative: Signed Title Date Attest: Approved as to form Y CITY OF RENTON, WASHINGTON RESOLUTION NO. 36 33 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING APPLICATION FOR FUNDING ASSISTANCE FOR A WASHINGTON WILDLIFE AND RECREATION PROGRAM (WWRP) PROJECT TO THE INTERAGENCY COMMITTEE FOR OUTDOOR RECREATION (IAC). [HEATHER DOWNS PROPERTY ACQUISITION] RES.979:5/1/03:ma 1 LAC MANUAL. SW JANUARY 27, 2003 APPLICATION 2003 - WWRP, LOCAL PARKS 11. WWRP: Authorizing Resolution Local Agencies only -You may reproduce on your own paper, text may not change. Organization Name City of Renton Resolution No. Project Name(s) Heather Downs Property Acquisition A resolution authorizing application(s) for funding assistance for a Washington Wildlife and Recreation Program (WWRP) project to the Interagency Committee for Outdoor Recreation (IAC) as provided in Chapter 79A.15 RCW, Acquisition of Habitat Conservation and Outdoor Recreation Lands. WHEREAS, our organization has approved a comprehensive plan that includes this project area; and WHEREAS, under the provisions of WWRP, state funding assistance is requested to aid in financing the cost of land acquisition and/or facility development; and WHEREAS, our organization considers it in the best public interest to complete the land acquisition project described in the application; NOW, THEREFORE, BE IT RESOLVED, that: 1. The Mayor [MAYOR, DIRECTOR, PRESIDENT, ETC ] be authorized to make formal application to IAC for funding assistance; 2. Any fund assistance received be used for implementation of the project referenced above; 3. Our organization hereby certifies that its share of project funding is committed and will be derived from Park Mitigation Funds SPONSOR MATCHING RESOURCES ]; 4. We acknowledge that we are responsible for supporting all non -cash commitments to the sponsor share should they not materialize; [ if applicable ] 5. We acknowledge that any property acquired or facility developed with IAC financial aid must be placed in use as an outdoor recreation facility and be retained in such use in perpetuity unless otherwise provided and agreed to by our organization and IAC (generally, IAC approves removing facilities from the perpetuity requirement when the facilities have reached their designed life expectancy, or because of extraordinary vandalism, acts of nature, fire, etc.); G. This resolution becomes part of a formal application to IAC; and. 7. We provided appropriate opportunity for public comment on this application. This resolution was adopted by our organization during the meeting held: Location Date Signed and approved by the following authorized representative: Signed Title Date Attest: Approved as to form 19 � y u CITY OF RENTON, WASHINGTON RESOLUTION NO. 36 3 i A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING AN UPDATED PARKS, RECREATION AND OPEN SPACE PLAN. WHEREAS, in 1992 the City of Renton approved the Long -Range Park and Recreation Comprehensive Plan; and WHEREAS, the City of Renton has periodically reviewed its needs for open space and trails; and WHEREAS, large amounts of land that were previously undeveloped or vacant have been converted to housing and other urban spaces; and WHEREAS, the population has become denser in many areas as single-family homes are replaced with multi -family developments; and WHEREAS, at the present rate of growth, little opportunity will exist in five years to acquire additional park and open space land, within the City limits or in potential annexation areas; and WHEREAS, the updated Park, Recreation and Open Space Plan has been reviewed by the City Council and deemed to be in the best interests of the public; and WHEREAS, that Plan provides the necessary tools for the City Council, Park Board and staff to develop park and recreation goals for the next six years; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The findings are true and correct in all respects. RESOLUTION NO. SECTION II. by the City Council. The 2003 Parks, Recreation and Open Space Plan is hereby adopted PASSED BY THE CITY COUNCIL this day of APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney RES.978:4/30/03:ma Bonnie I. Walton, City Clerk day of Jesse Tanner, Mayor 2003. 2003. CITY OF RENTON, WASHINGTON RESOLUTION NO. 363.5" A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING APPLICATION FOR FUNDING ASSISTANCE FOR AN ACQUISITION PROJECT TO KING COUNTY AS PROVIDED BY THE KING COUNTY CONSERVATION FUTURES LEVY FUND ACQUISITION PROGRAM (EDLUND FARM ACQUISITION). WHEREAS, the City Council of the City of Renton, Washington, has approved a "Comprehensive Park, Recreation and Open Space Plan" and "Trails Master Plan" for the urban area which identifies a park located in the southwestern part of the City; and WHEREAS, under the provisions of the King County Conservation Futures Levy Fund, funding assistance has been authorized and made available to aid in financing the cost of open space land for public bodies; and WHEREAS, the City Council of the City of Renton considers it in the best public interest to acquire eighteen (18) acres of land in the southwestern part of the City generally located along the northeast corner of Carr Road and 103`d Avenue; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The Mayor is authorized to make formal application to King County for funding assistance. SECTION III. Any fund assistance so received shall be used in the acquisition of acreage located adjacent to the southwestern part of the City of Renton, Washington. 1 IC Y SECTION IV. Mitigation Fund. SECTION V. County. RESOLUTION NO. The City's share of the project will be derived from the Parks This resolution shall become a part of a formal application to King PASSED BY THE CITY COUNCIL this day of , 2003. APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney RES.976:4/23/03:ma Bonnie I. Walton, City Clerk day of , 2003. Jesse Tanner, Mayor 2