HomeMy WebLinkAboutContractAGREEMENT FOR 2022-2023 TRAFFIC CALMING LOCATIONS
THIS AGREEMENT, dated for reference purposes only as April 25, 2022, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and Perteet Inc. (“Consultant”),
a Washington Corporation. The City and the Consultant are referred to collectively in this
Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of
the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide planning, outreach, and design services as
specified in Exhibit A, which is attached and incorporated herein and may hereinafter be
referred to as the “Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Workconsisting of additions, deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth inExhibitCor as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than April 30, 2027.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $80,961.00, including any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit C. The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit C. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Workisperformed, the Consultant shall submit a voucher or invoice in aform
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
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Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten(10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the Cityafter partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
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Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridgeand Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and chargesand/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
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employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
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Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code, t
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
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E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
controloccur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Blake Costa
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7242
bcosta@rentonwa.gov
Fax: n/a
CONSULTANT
Brent Powell
801 Second Avenue, Suite 302
Seattle, WA 91084
Phone: (206) 436-0517
brent.powell@perteet.com
Fax: n/a
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17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
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the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Blake Costa.
In providing Work, Consultant shall coordinate with the City’s contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
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other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
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N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armando Pavone
Mayor
Peter De Boldt
Vice President
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Cheryl Beyer
Senior Assistant City Attorney
Contract Template Updated 5/21/2021
4/25/2022
Peter De Boldt
Digitally signed by Peter De Boldt
DN: C=US,
E=peter.deboldt@perteet.com,
O="Perteet, Inc.", CN=Peter De Boldt
Date: 2022.04.25 10:13:46-07'00'
5/13/2022
Approved by Cheryl Beyer via 4/29/2022 email
CITY OF RENTON
Agreement with Perteet Inc. April 21, 2022
11
EXH IB IT A
SCOPE OF S E R VICES
C it y of Re n to n
2 0 2 2–2 0 23 T r a f f ic C a lmi n g L ocat io ns
IN T R O DUCTI O N
G eneral
The overall objective of this project is to address existing speeding behaviors using traffic calming techniques on
seven roadways within the City of Renton. The seven project sites are listed below.
1. Lake Washi ngton Boul evard N from Burnett Avenue N to Houser Way N
2. 160th A venue S E from SE 2nd Street to SE 137th Terrace
3. S W 5th P l ac e from SE 5th Court to Hardie Avenue SW
4. NE 12th S treet from Aberdeen Avenue NE to Edmonds Avenue NE
5. Duv al l Av enue NE from NE 2nd Street to SE 2nd Place
6. S mithers A venue S from S 37th Street to S 38th Court
7. Renton Av enue S from Mill Avenue S to S 7th Street
The City has previously identified that speed cushions may be the desired treatment at some or all project sites. As
part of this project, the Consultant will evaluate each site and develop recommended treatment types, locations, and
details with the City, and then facilitate a public outreach process that will culminate with feedback from the public
on if each proposed treatment should be implemented. Final design and, pending availability of funding, construction
phases will follow if the public is supportive.
P hase 1
In the first phase of this project, the Consultant will complete the preliminary analysis of the proposed traffic calming
locations and develop recommended speed-control strategies for each of the seven sites listed above. Then, the
Consultant and City will engage with residents near the traffic calming sites to present information and solicit
feedback on the proposed improvements.
Consultant’s services will be limited to those expressly set forth herein. If the service is not specifically identified herein,
it is expressly excluded. Consultant will have no other obligations, duties, or responsibilities associated with the
project except as expressly provided in this Agreement.
Transferring Budget within Contract Maximum: The level of effort is specified in the scope of services. The budget
may be transferred between discipline tasks at the discretion of the Consultant, provided that the total contracted
amount is not exceeded. The Consultant will have the flexibility to manage budget within a given discipline on a
subtask level.
Services provided by the Consultant will consist of:
G E NERA L S C O P E OF SERVICES
This Scope of Services describes the work elements to be accomplished by the Consultant as summarized under each
Task. This scope consists of the following elements:
CITY OF RENTON
Agreement with Perteet Inc. April 21, 2022
22
Task 1 – Project Management
Task 2 – Field Work and Basemapping
Task 3 – Traffic Calming Analysis
Task 4 – Public Outreach
O pti onal S erv i c es
With prior written approval by the City and written notice-to-proceed, work elements described in this scope of
services as optional services (as directed) may be produced by the Consultant.
This Scope of Services is defined in the tasks below. Unless otherwise noted, all deliverables will be PDF filetypes.
S C O P E OF SERV ICES D EF INED
T a s k 1 – P r oj ect M a n a g ement
Conti nuous Project Manage ment
The Consultant will provide continuous project management administration (billing invoices, monthly progress
reports, Consultant coordination) throughout the project’s duration (assume four [4] months for Phase 1).
Budget and Schedule Oversight
The Consultant will monitor project budget and schedule. Schedule will be developed using Microsoft Project. The
Consultant will prepare a baseline project schedule and will update that schedule with actual completion dates in
comparison to the project baseline. Schedule will be updated on a monthly basis. The schedule will include all
anticipated phases of the project.
P roj ec t Coordination Meeti ngs
The Consultant will attend every-other-week project coordination meetings with key City staff to discuss the project
and report on progress. Attendance will consist of up to two (2) Consultant task leads, Consultant project manager,
City project manager, and other City staff as determined by the City’s project manager to review project status and
coordinate activities for current work tasks. Meetings will be held virtually using Microsoft Teams. The Consultant will
prepare and distribute meeting agendas and minutes. Assume eight (8) meetings for Phase 1.
Deliv erables
x Invoice and progress reports submitted each month. Four (4) prepared invoices will be submitted.
x Microsoft Project baseline Gantt chart schedule submitted within one week of NTP.
x Microsoft Project Gantt chart updates submitted each month with project invoices. Four (4) schedule
updates will be submitted.
x Meeting agendas outlining likely discussion topics for each project coordination meeting, submitted at least
one (1) working day before each meeting.
x Meeting minutes documenting each project coordination meeting, submitted within three (3) working days
of each meeting.
T a s k 2 – F iel d W ork a n d Base m a p p ing
2 .1 Site Vis its
CITY OF RENTON
Agreement with Perteet Inc. April 21, 2022
33
Up to two (2) members of the Consultant team will visit each project site to collect measurements of existing
conditions and record observations related to traffic calming placement and feasibility. The Consultant data
collection will use tape measures, wheels, and a 4-foot-long smart level. The Consultant will collect data to satisfy the
basemapping needs (see Task 2.2) and identify regions of each project area with roadway grade above 8%. The
Consultant shall note locations of existing catch basins and inlets at each project site and confirm with slope
measurements the direction(s) of flow to each catch basin.
Deliv erables
x None for Task 2.1.
2 .2 Basemaps
The Consultant will develop a basemap for each project site using a combination of GIS data (provided by the City)
and measurements from the site visits in Task 2.1. These basemaps will serve as the basis for the analysis work and
exhibits in Task 3 and in the final-design phase of the project.
The Consultant anticipates using the following GIS elements, if available: aerial imagery, edge-of-pavement lines,
right-of-way lines, utility lines, and utility castings. The Consultant will confirm and modify as needed the edge-of-
pavement limits and utility casting types and locations based on site visit measurements. The Consultant also
anticipates incorporating the following information from the Task 2.1 site visits in the basemaps: existing sign types
and locations, curb ramp and crosswalk locations, roadside object (e.g. trees, mailboxes) that may obscure signing,
and pavement markings or channelization devices not visible on the GIS aerial images.
The Consultant will prepare all basemaps using AutoCAD Civil 3D 2020.
Deliv erables
x None for Task 2.2 (basemaps will be visible within Task 3 deliverables).
T a s k 3 – Traffi c C al m ing A n a lysi s
3 .1 Traf f ic C alm ing Techniques
For each project site, the Consultant will evaluate the feasibility of speed cushions as the traffic calming technique.
This evaluation will be based on the speed and volume data collected by the City and the Consultant’s site
evaluations, including notes and observations from the Task 2.1 basemapping work. This analysis will include the
Consultant’s qualitative review of storm drainage impacts (specifically on flow paths) if speed cushions are
constructed. If the Consultant recommends using speed cushions for a given site, no further analysis work within Task
3.1 will be completed for that site.
If the Consultant does not recommend speed cushions, recommends speed cushions in combination with another
traffic calming method, or believes there is a potentially superior traffic calming method available for a project site,
the Consultant will evaluate alternative traffic calming methods using the Federal Highway Administration’s Traffic
Calming ePrimer online resource, Puget Sound local agency traffic calming toolboxes, and the Consultant’s past
project experience. This review will include analysis of the following for each alternative: complexity, order-of-
magnitude cost, environmental impacts, right-of-way needs, geometric feasibility, and anticipated order-of-
magnitude traffic calming benefits. The Consultant will share this analysis and the Consultant’s recommendations
with the City via email communications or at one of the project coordination meetings (see Task 1). The City and
CITY OF RENTON
Agreement with Perteet Inc. April 21, 2022
44
Consultant shall agree on the recommended traffic calming method for each project site before the Consultant
completes Task 3.2.
Deliv erables
x None for Task 3.1.
3 .2 Planning -Lev el E n gin e ering
For reach recommended method agreed to in Task 3.1, the Consultant will develop a planning-level concept exhibit
and opinion of cost. The Consultant will complete one set of revisions to the concept exhibits and/or opinions of cost
based on City feedback.
Conc ept Exhibits
The concept exhibits will illustrate the proposed design above the basemaps produced in Task 2.2. Each exhibit will
be printed on an 11-inch by 17-inch page, with a site-specific scale to show the full project extents. Each project site will
have a separate exhibit. The exhibits will show the location of proposed traffic calming devices, including associated
signing, channelization, and paving elements. In developing the exhibits, the Consultant will assess device spacing
and recommended configuration elements, such as number and size of cushions to be placed within a set. Figure 1 is
an example graphic illustrating the level of detail each exhibit will include.
Fi gure 1. Example Concept Exhibit.
P l anni ng-Level Costs
The Consultant will prepare a planning-level opinion of cost to reflect the elements shown in each concept exhibit.
Each project site will have a separate opinion of cost. The opinions of cost will estimate costs for only the construction
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Agreement with Perteet Inc. April 21, 2022
55
right-of-way (if needed) and construction phases of the projects. The Consultant will base the opinions of cost off of
estimated 2022 unit costs and then separately apply inflation/escalation factors to these phases to forecast future
costs for the City. The City will provide the Consultant will the inflation/escalation years for each phase for each
project site.
Deliv erables
x Planning-level concept exhibits, one per project site.
x Planning-level construction opinion of cost summaries, one per project site.
3 .3 Technica l Memorandum
The Consultant will document the work from Tasks 3.1 and 3.2 in a Traffic Calming Analysis Memorandum. The
memorandum will include the planning-level exhibits and construction opinion of cost summaries from Task 3.2 as
appendices. The memorandum will include discussions on site feasibility for speed cushions, Consultant’s
recommended traffic calming treatment for each site, traffic calming details (e.g. number of devices, configuration of
devices), cost-saving strategies (if applicable), and anticipated qualitative benefits of implementation. The
Consultant will also document estimated costs for final design engineering and construction management services
for three scenarios: 1) separate construction packages for each site with construction by City crews, 2) combined
package for all sites with construction by City crews, and 3) combined package for all sites with construction by a
contractor.
The Consultant will prepare a draft version of the Traffic Calming Analysis Memorandum for City review and
comments. The Consultant anticipates the City will provide written comments in email, Bluebeam markup, or tabular
format. The Consultant will provide a written response to each comment and revise Task 3.2 and Task 3.3
accordingly. The Consultant will prepare and submit a final version of the Traffic Calming Analysis Memorandum
that addresses the City’s comments.
This task also includes up to one (1) comment resolution meeting to resolve comments. Attendance will consist of up
to two (2) Consultant task leads, Consultant project manager, City project manager, and other City staff as
determined by the City’s project manager. The meeting will be held virtually using Microsoft Teams. The Consultant
will prepare and distribute the meeting agenda and minutes.
Deliv erables
x Draft Traffic Calming Analysis Memorandum.
x Comment responses. (Filetype to match City’s comment format.)
x Comment resolution meeting agenda, submitted at least one (1) working day before each meeting. (If
required.)
x Comment resolution meeting minutes, submitted within three (3) working days of each meeting. (If
required.)
x Final Traffic Calming Analysis Memorandum.
T a s k 4 – Publ ic O u treach
The Consultant will lead a public outreach program that will involve City staff and communicate project elements to
each affected neighborhood. The written materials in Task 4.2 (StoryMaps, surveys) and Task 4.4 (mailers) will
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include seven total languages: English, Spanish, Vietnamese, Chinese simplified, Chinese traditional, Filipino
(Tagalog), and Korean. To produce materials in these languages, the Consultant will generate the English version of
the materials and then translate to the six other languages using online translation services.
The City will develop, populate, and maintain a project website to host links to the StoryMaps and other resources as
desired by the City. This will include City-provided translations of all website language.
4 .1 P u b l i c O u t r e a c h P l a n
The Consultant will work with the City to develop a public outreach strategy that outlines the public involvement
goals, outreach process for the project, and how public input will be used to inform the development of the design.
The plan will also identify a simple public outreach schedule.
The Consultant will prepare a draft version of the Public Outreach Plan Memorandum for City review and comments.
The Consultant anticipates the City will provide written comments in email, Bluebeam markup, or tabular format.
The Consultant will provide a written response to each comment. The Consultant will prepare and submit a final
version of the Public Outreach Plan Memorandum that addresses the City’s comments.
Task 4.1 also includes up to four (4), two-hour-long (maxim um) meetings with City staff to refine and plan the
outreach efforts across Task 4. These meetings may include (but are not limited to) run-throughs of proposed
presentations, comments on prepared materials, or demonstrations of the StoryMap. Attendance will consist of up to
two (2) Consultant task leads, Consultant project manager, City project manager, and other City staff as determined
by the City’s project manager. The meetings will be held virtually using Microsoft Teams. The Consultant will prepare
and distribute the meeting agendas and minutes.
Deliv erables
x Draft Public Outreach Plan Memorandum.
x Final Public Outreach Plan Memorandum.
x Public outreach meeting agendas, submitted at least one (1) working day before each meeting.
x Public outreach meeting minutes, submitted within three (3) working days of each meeting.
4 .2 S tory Maps and S u rvey s
S toryMaps
The Consultant will develop online ESRI StoryMaps for the 2022–2023 Traffic Calming Locations project sites. The
City will provide access to the Consultant to build the StoryMap using the City’s ESRI account. The Consultant will
prepare one StoryMap for each project site. Each StoryMap will have a similar format so that elements can be
duplicated across all seven StoryMaps.
Each StoryMap will provide information on the purpose of the project and the potential traffic calming changes to the
neighborhood and will illustrate the segment limits for each project site, the type and location of proposed traffic
calming measures, brief background data on what the type of traffic calming device, and qualitative goal statements.
The StoryMap will not include comment forms or other opportunities for user feedback nor will it be written in such a
way that persuades the reader. Information on goals and descriptions of the traffic calming techniques will be
included in an effort to educate on potentially unfamiliar topics.
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Agreement with Perteet Inc. April 21, 2022
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The Consultant will develop the StoryMap materials in the seven languages (including English) identified in this task.
Each neighborhood StoryMap URL will provide access to all seven languages using tabs or jumps within the
webpage.
The City will review the proposed English text for the StoryMaps in a Microsoft Word document before the
Consultant builds each website. The City will also review the online StoryMaps (including translated text) before they
are published for public access. The Consultant anticipates the City will provide written comments in email or tabular
format or verbally in one of the Task 4.1 meetings. The Consultant will provide a written response to each comment
and revise the StoryMap for final City review and approval before launch.
O nl i ne Survey s
The Consultant will produce separate online surveys—one per project site—for residents to access via the QR codes
on the mailers (see Task 4.4). The Consultant will build each project-site survey to include all seven required
languages with an initial option within each survey for the respondent to select their language. The surveys will
provide brief information on the intent of the survey and then provide a ballot for respondents to declare if they
support or oppose the project for their neighborhood. To limit responses to the desired audience (residents within the
project area, one response per household), the survey will be restricted to one response per IP address and require the
respondent to enter in the location code provided in the mailer they received (see Task 4.4). The City will review each
online survey before it is published for public access. The Consultant anticipates the City will provide written
comments in email or tabular format or verbally in one of the Task 4.1 meetings. The Consultant will provide a written
response to each comment and revise the survey for final City review and approval before launch.
Deliv erables
x StoryMaps, one (1) per project site, hosted by the City. (Online format.)
x Survey Monkey surveys, one (1) per site. (Online format.)
x Survey results, in PDF and Excel format.
4 .3 Neighbo rhood Me et ings
The Consultant will prepare materials for, attend, and present at neighborhood meetings as requested by the City.
This Scope of Services includes up to seven (7) neighborhood meetings. The City will arrange all meetings, including
reserving venues and inviting neighborhood groups. The Consultant will create slideshow presentations as directed
by the City to communicate proposed project elements, similar to the materials included in the StoryMap (see Task
4.2). Consultant development of other outreach tools for these meetings, such as display boards, will require an
amendment to this Agreement. Preparation and run-through meetings for these neighborhood meetings will be
completed under the Task 4.1 coordination meetings.
Consultant attendance at the neighborhood meetings will consist of up to two members of the Consultant team,
including the Consultant project manager. The Consultant assumes the neighborhood meetings will be in person and
last no more than 1.5 hours each.
This Task 4.3 does not include preparation of materials in languages other than English nor does it include
Consultant-provided translation staff in attendance at the neighborhood meetings. The City may provide translation
services for materials or attendance if desired.
Deliv erables
x Slideshow presentations, one (1) per meeting. (Microsoft PowerPoint filetype.)
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Agreement with Perteet Inc. April 21, 2022
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4 .4 Mailers
The Consultant will develop a mailer campaign to reach residents and provide platforms to submit votes on approval
or disapproval of the proposed traffic calming project in each neighborhood.
The Consultant will develop mailers for each project site. All mailers will provide a short summary of the project, the
date and time of the neighborhood meeting, City-furnished email address to submit questions or comments to the
City, and a QR code and URL link to the StoryMap/online survey for respondents to cast votes. The mailer itself will
also serve as a physical version of the voting ballot that respondents can complete in lieu of the online survey
response. The mailer will instruct respondents choosing the physical option to complete the support/oppose check
box on the mailer and return to Renton City Hall to be counted.
The mailers will also include a project-site-specific location code that respondents will be required to enter in to the
online survey. This code will limit responses for each project site to only the nearby residents and prevent ballots being
cast from other residents in the City.
The Consultant will coordinate with the City on the size of the mailer. This Scope of Services assumes the mailer may
be as small as a 4.25-inch by 6-inch postcard or as large as an 8.5-inch by 11-inch paper, double sided. The
Consultant will also coordinate with the City on how much information should be provided in language other than
English on each mailer. At a minimum, each mailer will provide a link to the City’s project website with access
instructions in each language.
The Consultant will prepare a draft version of the mailer in electronic and printed format for the City to review. The
Consultant anticipates the City will provide written comments in email or tabular format or verbally in one of the Task
4.1 meetings. The Consultant will provide a written response to each comment and revise the mailers for final City
review and approval before distribution.
The City will be responsible for printing, postage, and mailing all mailers.
Deliv erables
x Draft mailers, one (1) per site.
x Final mailers for distribution by City, one (1) per site. (PDF and/or Adobe InDesign filetypes.)
4 .5 Vot ing An aly s is an d P u bl i c Out reac h Summary
After the voting deadline has passed, the Consultant will collect all received votes that residents submitted to Renton
City Hall. The Consultant will also download the online voting results. The Consultant will prepare a database of
voting results in a tabulation spreadsheet. The Consultant will total the votes in favor and in opposition of the traffic
calming projects for each site. The Consultant will calculate the percent supporting out of the total number of votes
received per site. 65% of higher supportive votes are required to advance a project to final design.
The Consultant will prepare a public outreach summary memorandum to conclude Task 4 that will document the
results of the voting for all seven sites, which projects were approved or rejected by the residents, response rates, and
other general observations about the public involvement process. This memorandum will document the approved
projects for the next phase of the 2022–2023 Traffic Calming Locations project.
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Agreement with Perteet Inc. April 21, 2022
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Deliv erables
x Tabulation spreadsheet. (Microsoft Excel filetype.)
x Voting Results and Public Outreach Summary Memorandum.
Additiona l (Optiona l) Ser v ic es
The Consultant may provide additional services as directed by the City which are not identified in this Scope of
Services. Additional services shall not commence without written authorization and approval from the City and a
supplement to the contract.
S erv ic es No t Includ ed in t h is S co pe of S erv i ces
1. Coordination with other agency departments, including Fire and Maintenance.
2. Final design (PS&E) services.
3. Bid support services.
4. Construction management services.
5. Data collection and analysis services.
Items to be f u rn ished by t h e C ity
The City shall furnish, at the City’s expense, all information, requirements, reports, data, surveys and instructions
required by this Agreement. The Consultant may use such information, requirements, reports, data, surveys, and
instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof. Further, the
City agrees that the Consultant shall have no responsibility for any portion of the Project designed by other
Consultants engaged by the City.
The City shal l furnish the fol lowing:
1. GIS datasets
Design Criteria
As of the date this Agreement is signed, design file, reports, documents, and plans prepared as part of this Scope of
Services, to the extent feasible, will be developed in accordance with the latest edition and amendments to the
following documents:
1. Standard Specifications for Road, Bridge, and Municipal Construction, 2022 English Edition, published
by WSDOT and the Washington State Chapter APWA
2. Standard Plans for Road, Bridge, and Municipal Construction, (M 21-10), published by WSDOT
3. “Local Agency Guidelines” published by WSDOT
4. AASHTO: A Policy on Geometric Design of Highways and Streets (2018 Edition)
5. 2009 Manual on Uniform Traffic Control Devices (MUTCD)
6. The Revised Draft Guidelines for Accessible Public Rights-of-Way (PROWAG), July 26, 2011 (2011
PROWAG)
7. City of Renton Standard Plans and Policies
8. City of Renton “Proposed Tier 2 Traffic Calming Program” memorandum, July 7, 2021
Changes in any design standards or requirements after services have begun may result in extra work and require a
supplement to the Agreement.
Exhibit B - Consultant Fee Determination Summary
2707 Colby Avenue, Suite 900, Everett, WA 98201 | P 425.252.7700
Project: Renton 2022–2023 Traffic Calming
Client: City of Renton
HHourly Costs
CClassific ation HH our s RR ate AAmount
Principal 10 $326.84 $3,268
Sr. Engineer / Mgr 109 $179.56 $19,572
Sr. Engineer / Mgr 85 $181.20 $15,402
Engineer II 130 $121.71 $15,823
Technician III 48 $111.00 $5,328
Lead Planner/Manager 82 $149.66 $12,272
Planner II 16 $144.60 $2,314
Accountant 4 $149.14 $597
Clerical 42 $102.84 $4,319
Mkt Proposal Mgr 12 $123.41 $1,481
TTotal Hourly Costs 5538 $$80,376.00
RRei mbursables
EExpenses AAmount
$
TTotal Expense s 00
IIn--HHouse Costs QQty RR ate AAmount
Mileage - $.585 1,000 $0.585 $585
TTotal In--HHouse Costs $$585.00
SS ubc onsul tants
SSubconsultants CCost MMarkup AAmount
$ $
TTotal Subc onsultant Costs 00 00
OO ther
Management Reserve $0
TTotal O ther Costs $$ 00.00
CContrac t Total $880,9661..00
Prepared By: Brent M Powell Date: April 25, 2022
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