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Home My WebLink AboutContract2022>ĂƚĞ^ƵŵŵĞƌTree Maintenance Agreement THIS AGREEMENT (“Agreement”) is made as of the _______ day of ________,2022, (the “Effective Date”) by and between the City of Renton, a non-charter code city under RCW 35A, and a municipal corporation under the laws of the State of Washington (“Renton”), through its Community Services Department and Ron's Stump Removal & Tree Service LLC, (“Contractor”), who are collectively referred to as the “Parties”, to provide tree ƉůaŶtŝŶŐ services Renton and Contractor agree as set forth below. 1.Scope of Services: Contractor will provide all material and labor necessary to perform all work described in the Proposal which is attached and fully incorporated into this Agreement by reference as Attachment “A.” 2.Changes in Scope of Services: Renton, without invalidating this Agreement, may order changes to the Scope of Services consisting of additions, deletions or modifications, the Agreement Sum being adjusted accordingly by Parties mutual agreement. Such changes in the work shall be authorized by written Change Order signed by the Parties. 3.Time of Performance: Contractor shall commence performance of the Agreement no later than 30 calendar days after the Agreement’s Effective Date. 4.Term of Agreement: The Term of this Agreement shall end at completion of the Scope of Services, no later than Septemďeƌ 30, 2022 from the Effective Date. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreementofRenton and Contractor. 5.Termination: A.The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Contractor in writing. B.In the event this Agreement is terminated by the City, the Contractor shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Contractor an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Contractor. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. CAG-22-168 17th May PAGE 2 OF 9 6.Agreement Sum: The total amount of this Agreement is the sum of ($33,030.00) which includes Washington State Sales Tax. This amount may be adjusted to a mutually agreed amount based on changes to the Scope of Services. 7.Consideration: In exchange for Contractor’s performance of the items and responsibilities identified in the Scope of Services, Renton agrees to make payment of the amount identified as the Agreement Sum. 8.Method of Payment/ Retainage/ Bonding: Payment by Renton for the Services will only be made after the Services have been performed and a voucher or invoice is submitted in a form acceptable to Renton. A.For Agreements over $150,000: Pursuant to RCW 60.26 and 39.08 The City requires a 5 % Retainage be withheld and that the Contractor will provide a Performance and Payment (Contract) Bond on the City approved form upon execution of the Agreement. Payment of the initial 95% will be made in the next pay cycle of the Renton Finance Department after receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining 5% will be retained for the purpose of completion of the project and fulfillment of claims and liens. B.For Agreements under $150,000 Pursuant to RCW 60.26 and 39.08 The City requires a 5 % Retainage be withheld and that the Contractor will provide a either a Performance and Payment (Contract) Bond on the City approved form upon execution of the Agreement or waive the payment and performance bond and instead the City will retain 10%. Payment of the initial 95% will be made in the next pay cycle of the Renton Finance Department after receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining 5% will be retained for the purpose of completion of the project and fulfillment of claims and liens. (Unless the contractor waives the payment and performance bond below and opts for a 10% retainage below.) Contractor must pick one – if contractor does not pick one then 5% with contract bond is required: _______ To provide a payment and performance bond (contract bond) in the amount of 100% of the estimate including taxes with a 5% retainage. or PAGE 3 OF 9 _______ To waive a payment and performance bond (contract bond) and instead the city will retain the remaining 10% will be retained for the purpose of completion of the project and fulfillment of claims and liens. C.For limited Public Works Contracts under $35,000 For limited public works projects, the City chooses to waive the payment and performance bond requirements of chapter 39.08 RCW and the retainage requirements of chapter 60.28 RCW, for laborers, mechanics, subcontractors, materialpersons, suppliers, and taxes imposed under Title 82 RCW that may be due from the contractor for the limited public works project, however The City shall have the right of recovery against the contractor for any payments made on the contractor's behalf. D.Renton shall have the right to withhold payment to Contractor for any work not completed in a satisfactory manner until such time as Contractor modifies such work so that the same is satisfactory. E.Final Acceptance. Final Acceptance of the Project occurs when the Public Works Director has determined that the Project is one hundred percent (100%) complete and has been constructed in accordance with the Plans and Specifications. F.Payment in the Event of Termination. In the event this Contract is terminated by the either party, the Contractor shall not be entitled to receive any further amounts due under this Contract until the work specified in the Scope of Services is satisfactorily completed, as scheduled, up to the date of termination. At such time, if the unpaid balance of the amount to be paid under the Contract exceeds the expense incurred by the City in finishing the work, and all damages sustained by the City or which may be sustained by the City or which may be sustained by the reason of such refusal, neglect, failure or discontinuance of Contractor performing the work, such excess shall be paid by the City to the Contractor. If the City’s expense and damages exceed the unpaid balance, Contractor and his surety shall be jointly and severally liable therefore to the City and shall pay such difference to the City. Such expense and damages shall include all reasonable legal expenses and costs incurred by the City to protect the rights and interests of the City under the Contract. 9.Hold Harmless: Contractor shall indemnify, defend and hold harmless Renton, its elected officials, officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion of the same, including but not limited to reasonable attorneys’ fees, legal expenses and litigation costs, arising from injury or death to persons, including injuries, sickness, disease or death of Contractor’s own employees, agents and volunteers, or damage to property caused by Contractor’s negligent act or omission, PAGE 4 OF 9 except for those acts caused by or resulting from a negligent act or omission by Renton and its officers, agents, employees and volunteers. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the contractor and Renton, its officers, officials, employees and volunteers, Contractor’s liability shall be only to the extent of Contractor’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 10. Insurance: Contractor shall secure and maintain: A.Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B.Professional liability insurance, in the minimum amount of $1,000,000 for each occurrence, shall also be secured for any professional services being provided to Renton that are excluded in the commercial general liability insurance. C.Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D.It is agreed that on Contractor’s commercial general liability policy, the City of Renton will be named as an Additional Insured on a non-contributory primary basis. Renton’s insurance policies shall not be a source for payment of any Contractor liability. E.Subject to Renton’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to Renton before executing the work of this Agreement. F.Contractor shall provide Renton with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 11.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Contractor agrees as follows: PAGE 5 OF 9 A.Contractor, and Contractor’s agents, employees, representatives, and volunteers with regard to the services performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of services or any other benefits under this Agreement, or procurement of materials or supplies. B.The Contractor will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C.If Contractor fails to comply with any of this Agreement’s non-discrimination provisions, Renton shall have the right, at its option, to cancel the Agreement in whole or in part. D.Contractor is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws and worker's compensation. 12. Independent Contractor: Contractor’s employees, while engaged in the performance of any of Contractor’s services under this Agreement, shall be considered employees of the Contractor and not employees, agents, representatives of Renton and as a result, shall not be entitled to any coverage or benefits from the City of Renton. Contractor’s relation to Renton shall be at all times as an independent contractor. Any and all Workman’s Compensation Act claims on behalf of Contractor employees, and any and all claims made by a third-party as a consequence of any negligent act or omission on the part of Contractor’s employees, while engaged in services provided to be rendered under this Agreement, shall be the solely Contractor’s obligation and responsibility. 13.City of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. PAGE 6 OF 9 Information regarding acquiring a city business license can be found at: http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882 Information regarding State business licensing requirements can be found at: http://dor.wa.gov/doing-business/register-my-business 14.Prevailing Wage Rates: Prevailing Wage Rates: Contractor must comply with the State of Washington prevailing wage requirements. Contractor must file an Intent To Pay Prevailing Wage at the beginning of the project and an Affidavit of Wages Paid at the end of the project with the Washington State Department of Labor and Industries. The State of Washington prevailing wage rates applicable for this project, which is located in King County, may be found at the following website address of the Department of Labor and Industries: http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp Pursuant to WAC 296-127-011, the applicable effective date for prevailing wage rates paid for the duration of this contract shall be the date the contract is executed as reflected in the “Effective Date” identified at the top of the first page of this Agreement. Upon request, the City will provide a copy of the applicable prevailing wages for this project. Alternatively, the rates may be viewed at the City of Renton City Hall by making an appointment with the contact person identified herein or prior to contract award with the contact person identified as the City of Renton contact in Paragraph 17 Notices of this agreement. 15.Record Keeping and Reporting: Contractor shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Services provided in the performance of this Agreement. The Contractor agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). 16.Public Records Compliance. To the full extent the City determines necessary to comply with the Washington State Public Records Act, Contractor shall make a due diligent search of all records in its possession, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Contractor believes said records need to be protected from disclosure, it shall, at Contractor’s own expense, seek judicial protection. Contractor shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, PAGE 7 OF 9 attendant to any claim or litigation related to a Public Records Act request for which Contractor has responsive records and for which Contractor has withheld records or information contained therein, or not provided them to the City in a timely manner. Contractor shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. 17.Other Provisions: A.Administration and Notices. Each individual executing this Agreement on behalf of Renton and Contractor represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of Renton or Contractor. Any notices required to be given by the Parties shall be delivered at the addresses set forth below. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth below. Any notice so posted in the United States mail shall be deemed received three (3) calendar days after the date of mailing. This Agreement shall be administered by and any notices should be sent to the undersigned individuals or their designees. CITY OF RENTON Ian Gray, Urban Forester 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6601 igray@rentonwa.gov Fax: (425) 430-6603 CONTRACTOR Christy Schneider, Owner PO Box 595 301 McClellan St. Tenino WA 98589 Phone: 360-951-4194 E-mail Address: stumper86@aol.com B.Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. C.Assignment and Subcontract. Contractor shall not assign or subcontract any portion of this Agreement without the City of Renton’s prior express written consent. D.Compliance with Laws. Contractor and all of the Contractor’s employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. A copy of this language must be made a part of any contractor or subcontractor agreement. PAGE 8 OF 9 E.Conflicts. In the event of any inconsistencies between contractor proposals and this contract, the terms of this contract shall prevail. F.Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. G.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. H.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. I.Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. J.Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. K.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L.Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either Renton or Contractor from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofEffectiveDate.CITYOFRENTONBy:KellyBeymerfParksandRecreationAdministratorCityofRenton1055SouthGradyWayRenton,WA98057‘DateAttestCONTRACTORSchrderChristyOwnerRon’sStumpRemoval&TreeService,LLCDateJasonA.SethCityClerkApprovedastoLegalFormByShaneMoloneyCityAttorney0PAGE9OF9N/AApproved by Cheryl Beyer via 5/13/2022 email City of RentonWĂƌŬƐĂŶĚZĞĐƌĞĂƚŝŽŶDepartment 2022>ĂƚĞ^ƵŵŵĞƌTree Maintenance Services Attachment A – Scope of Work City of Renton Community Services Department 2022 >Ăte SƵmmeƌ Tree Maintenance Services Attachment A – Scope of Work Project Manager: Ian Gray, Urban Forestry and Natural Resources Manager Contact Information: igray@rentonwa.gov; 425-430-660ϭ (Monday to Friday; ϳ:00 aŵ–ϰ:00 pŵ) The City of Renton requests tree maintenance services atϭ0ŐĞŶĞƌĂůlocationƐ ŝŶ the city. KZ DĂƉƐdƌĞĞ/ŶǀĞŶƚŽƌǇĚĂƚĂďĂƐĞǁŝůůŚĞůƉůŽĐĂƚĞƚŚĞƚƌĞĞƐ͘The work includes the removal of ϯϴ treeƐ͕ϲƐƚƵŵƉŐƌŝŶĚƐ ĂŶĚpruning of 2ϲtrees. Please see the attached ǁŽrŬliƐt for addresseƐ and nŽteƐ. All trees for removal ǁŝůů ďe marked by the City using a white Žr ďůaĐŬ paint spot at the base of eaĐŚ treeŽƌĨůĂŐŐŝŶŐƚĂƉĞŽĐĐĂƐŝŽŶĂůůǇ. Additional requirements of the work are included below. It is your responsibility to read these requirements thoroughly and to become familiar with each site location and the work assigned. Please use the spreadsheet to submit your lump sum costs by filling out your name, address and phone number and total costs on the form provided on the last page of the spreadsheet. Please return all sheets͕ inclƵĚing liƐtƐ ŽĨ eƋƵipŵent͕ certiĨieĚ arďŽriƐtƐ anĚ aƐƐigneĚ creǁƐ to have your bid considered. Bids are due by 5:00 P.M., FƌŝĚĂǇ͕ pƌŝů 22͕ 2022. Time of Performance͗ dŚŝƐ ƉrŽũeĐt ƐŚaůů ďeŐŝŶ ǁŝtŚŝŶ ϯ0 ďuƐŝŶeƐƐ ĚaǇƐ ŽĨ tŚe Ĩuůů eǆeĐutŝŽŶ ŽĨ tŚe ĐŽŶtraĐt aŶĚ ƐŚaůů ďe ĐŽmƉůeteĚ ŶŽt ůater tŚaŶ Septembeƌ 30͕ 2022͘ TŚe cŽntractŽr aǁarĚeĚ tŚe ǁŽrŬ ǁill receiǀe nŽtice tŽ prŽceeĚ Žnly ǁŚen a epartŵent ŽĨ >aďŽr Θ /nĚƵƐtrieƐ /ntent TŽ Way Wreǀailing tageƐ eclaratiŽn iƐ ĨileĚ ǁitŚ tŚe State ŽĨ taƐŚingtŽn͕ certiĨicate ŽĨ inƐƵrance anĚ ďƵƐineƐƐ licenƐe are cƵrrent anĚ a ǀenĚŽr accŽƵnt iƐ actiǀe͘ Minimum Requirements of Contractor͗ •Renton Business License, registered contractor with the State of Washington, current State Unified Business Identifier Number •Proof of Insurance - Minimum amounts to be approved in advance by City Risk Management. Includes General Liability, Automobile Liability, Workers Compensation and Employers’ Liability. •Include with the first invoice the company’s intent to pay prevailing wage rates and submit the affidavit to pay prevailing wage rates at the completion of the contract with the final invoice. Labor rates shall be Prevailing Wage Rates for the industry. •A detailed list of equipment to be used during contract is required as part of the bid submission ;preĨerence ǁill ďe giǀen tŽ cŽntractŽrƐ ǁitŚ ŝŶƐuůateĚ aerŝaů ůŝĨtƐ Žr eƋuŝǀaůeŶt ďuĐŬet truĐŬ ǁŝtŚ a reaĐŚ ŽĨ at ůeaƐt ϱϱΖ Ĩeet aŶĚ a ďruƐŚ ĐŚŝƉƉer ǁŝtŚ a mŝŶŝmum ĐaƉaĐŝtǇ ŽĨ ϭ0Η ŝŶĐŚeƐͿ͘ •All personnel shall wear the most up-to-date personal protective equipment including but not limited to safety vests and hard hats while on the job site in accŽrĚance ǁitŚ KS, anĚ ES/ •Use of traffic control equipment which meets the Manual of Traffic Control Devices requirements for each job location anĚ ĨŽllŽǁƐ ity ŽĨ ZentŽn TraĨĨic ŽntrŽl Wlan reƋƵireŵentƐ ŝƚǇŽĨZĞŶƚŽŶWĂƌŬƐĂŶĚZĞĐƌĞĂƚŝŽŶĞƉĂƌƚŵĞŶƚ 2022>ĂƚĞ^ƵŵŵĞƌdƌĞĞDĂŝŶƚĞŶĂŶĐĞ^ĞƌǀŝĐĞƐƚƚĂĐŚŵĞŶƚʹ^ĐŽƉĞŽĨtŽƌŬ •Possess the equipmentΎ and experience in lowering tree parts using ropes and other devices toprevent damage to turf, plants, irrigation, sidewalks, curbs, streets, signs, benches, fences and allother structures.ΎŶ eƌŝĂů ůŝĨt Žƌ ďƵĐŬet tƌƵĐŬ ŝƐ ƌeƋƵŝƌeĚ ĨŽƌ tŚŝƐ ĐŽŶtƌĂĐt. •Locations left incomplete at the end of the work day shall be barricaded to access from the public iĨ neeĚeĚ tŽ ƐecƵre tŚe Ɛite ƐaĨely. ZeƋƵired Qualifications of Contractor andͬŽr Tree Workers •n International Society of Arboriculture (ISA) Certified Arborist Žr /S ertiĨieĚ Tree liŵďer Dh^T ďe in cŚarge ŽĨ eacŚ creǁ anĚ ďe preƐent Žn Ɛite ĨŽr tŚe ĚƵratiŽn ŽĨ tŚe ǁŽrŬ at eacŚ lŽcatiŽn͘ A list of names and certification numbers is required as part of the bid submission͘ •Familiarity with and adherence to: o American National Standard for Arboricultural Operations – Safety Requirements, ANSI Z133.1-2006 or newer. o American National Standard for Tree Care Operations – Tree, Shrub, and Other Woody Plant Management – Standard Practices (Pruning), ANSI A300 (Part I) - 2008 or newer. o ny ĚeǀiatiŽnƐ ĨrŽŵ ES/ ƐtanĚarĚƐ ŵƵƐt ĚiƐcƵƐƐeĚ ǁitŚ anĚ apprŽǀeĚ ďy tŚe Project Area Specifications – Prior to Beginning Work •Traffic Control Plan Approval – please see http://rentonwa.gov/living/default.aspx?id=880. •On-site meeting with the Project Manager or representative to review operations, public safety plan and traffic control plan. •Tree Locations – to view the trees in Renton’s Tree Inventory: Rentonwa.gov/How Do I?/Find/Map & GIS Data, then select Tree Inventory. Search by address or parcel number, zoom to see details. Note͗ DaƉƐ ĐaŶ ďe ƉrŽǀŝĚeĚ ĨŽr WarŬ LŽĐatŝŽŶƐ Tree Removal Specifications •Contractor shall be responsible for contacting locating services in advance of stump grinding work by calling 811. •Contractor must have staff that are line clearance certified or have access to line clearance certified personnel for locations indicated on the spreadsheet. •Removal includes the complete removal of all tree-related debris generated by the activity including litter, sawdust, chips, soil debris, twigs, leaves, needles, buds, branches, trunks, stumps, and surface roots, unless indicated otherwise. •Where debris is indicated to remain on site, stump heights and branches shall be no higher than 12 inches above grade. All tree stems and trunks shall lie flat on the ground. •Stumps and surface roots shall be ground to a minimum depth of 9 inches below existing grade, if no curb and sidewalk, or sidewalk grade when present. Stump and roots should not be visible in turf and along curbs and sidewalks, following grinding. Hand grubbing is required to remove roots too close to hard surfaces for grinding equipment. WreĨerreĚ ĚĚitiŽnĂů YƵĂůiĨiĐĂtiŽnƐ ŽĨ ŽntrĂĐtŽr P dree are /ŶĚuƐtrǇ AƐƐŽĐŝatŝŽŶ DemďerƐŚŝƉ. P SŽĐŝetǇ ŽĨ DuŶŝĐŝƉaů ArďŽrŝƐtƐ AĐĐreĚŝtatŝŽŶ. ŝƚǇŽĨZĞŶƚŽŶWĂƌŬƐĂŶĚZĞĐƌĞĂƚŝŽŶĞƉĂƌƚŵĞŶƚ 2022>ĂƚĞ^ƵŵŵĞƌdƌĞĞDĂŝŶƚĞŶĂŶĐĞ^ĞƌǀŝĐĞƐƚƚĂĐŚŵĞŶƚʹ^ĐŽƉĞŽĨtŽƌŬ v ZeŵŽǀe all ƐtƵŵp anĚͬŽr rŽŽt grinĚing ĚeďriƐ͕ ƵnleƐƐ inĚicateĚ ŽtŚerǁiƐe͘ TŚe ŚŽle leĨt ĨrŽŵ ƐtƵŵp grinĚing can ďe teŵpŽrarily cŽǀereĚ ǁitŚ ƐtƵŵp ĚeďriƐ tŚat iƐ ŵaĚe leǀel ǁitŚ surrounding grades until such debris can be removed and replacement soil added. •Stump debris shall be completely removed from the resulting holes, replaced with high quality topsoil (less than 3% organic matter), graded to match existing grades, lightly compacted, and the area seeded. Soil should be lightly raked to mix with seed and a high quality compost product broadcast lightly over the seed to cover. •Only official company personnel may enter the work site. Contractor is solely responsible for preventing others entering the work site especially those seeking to take wood͘ •All contractor activities, staff, and equipment shall work from the street right-of-way or City- owned property and not enter upon private property unless approved in advance by the Manager and the property owner. •Use of cranes or other heavy equipment shall be approved by the Project Manager in advance of submitting bids. •The use of materials (e.g. mats) that eliminate or minimize site damage is required. •Use of ropes to lower tree sections are required in order to prevent unnecessary damage to turf, plants, adjacent trees, all street, park or facility infrastructure and private property. Time and materials to repair damage from operations where tree parts were not safely lowered using ropes or other devices shall not be reimbursable. •All depressions created as the result of operations shall be made level with existing grades using high quality topsoil and seeded or sodded and top-dressed with a high quality compost product. •Repairs shall be to pre-existing conditions or better. The Project Manager will determine the extent of repairs from damage as a result of tree maintenance activities. •Damage that occurs as a direct result of contractor actions or inaction is the sole responsibility of the contractor. Tree Pruning Specifications •Only an ISA Certified Arborist shall prune trees. Non-certified workers are prohibited from pruning trees. •Minimum height following pruning shall provide for the following: o Street and Pathway – not less than 15 feet over the roadway anĚ ϴ Ĩeet Žǀer ƐiĚeǁalŬƐ o Clearance pruning around signs anĚ ƐtreetligŚt Ɛshould provide unobstructed view to sign anĚ illƵŵinatiŽn cŽne ŽĨ ligŚtƐ for the next 5 years. •Pruning cuts shall be made outside the branch bark ridge and branch collar. Cuts should be at an angle of 45 degrees from the branch bark ridge. •No stub-cutting or heading of branches is permitted. Prune branches to branch nodes only. •Remove entire branches whenever possible or if lion-tailing will be the end result. •Do not prune more than 25% of the total live crown unless authorized by the City. •Pruning dead branches means to remove 100% of dead twigs and branches. •The use of spurs to access trees and gas-powered pole saws (stick saws) to make pruning cuts are prohibited. •ZeĚƵctiŽn cƵtƐ ƐŚall ĨŽllŽǁ tŚe rƵle ŽĨ tŚirĚƐ͘ ŝƚǇŽĨZĞŶƚŽŶWĂƌŬƐĂŶĚZĞĐƌĞĂƚŝŽŶĞƉĂƌƚŵĞŶƚ 2022ůĂƚĞ^ƵŵŵĞƌdƌĞĞDĂŝŶƚĞŶĂŶĐĞ^ĞƌǀŝĐĞƐƚƚĂĐŚŵĞŶƚʹ^ĐŽƉĞŽĨtŽƌŬ •Use of ropes to lower tree sections should be considered in order to prevent unnecessary damage to turf, plants, adjacent trees, netting, all street, park or facility infrastructure and private property. Time and materials to repair damage from operations where tree parts were not safely lowered using ropes or other devices shall not be compensated. •Repairs shall be to pre-existing conditions or better. The Project Manager will determine the extent of repairs from damage as a result of tree pruning activities. •All depressions created as the result of operations shall be made level with existing grades using high quality topsoil and seeded or sodded. •Full site and off-site clean-up similar to conditions prior to beginning work is required. •Damage that occurs as a direct result of contractor actions or inaction is the sole responsibility of the contractor. •Pruning around street lights shall be performed with the end result that no branches are in the way of lights shining to the ground in a triangular illumination pattern. Special Conditions •Protect the public at all times using a combination of warning signs, barricades and company staff to prevent access to work zones. •Clean, hardwood wood chips generated from operations can be dumped at a City designated facility provided the Project Manager approves in advance; incidental leaves are acceptable. Conifer chips are not allowed to be dumped at such facilities. •All wood debris shall be recycled to the fullest extent possible. •Use of mats or plywood is mandatory when soil conditions are wet. •The attached short form contract agreement is an example of the contract used to execute the work. Invoices •Invoices should be submitted to: Ian Gray, Urban Forestry and Natural Resources Manager Community Services Department, 6th Floor 1055 South Grady Way Renton, WA 98057 Email: igray@rentonwa.gov Telephone: 425-430-660ϭ •Invoices should contain the following information to prevent a delay in processing: o Contractor name, address and telephone number o Contract Number – assigned upon execution of agreement o Unique Invoice Number o Date work was performed o Each address and location where work was performed o Amount due, Washington sales tax and total amount due ŝƚǇŽĨZĞŶƚŽŶWĂƌŬƐĂŶĚZĞĐƌĞĂƚŝŽŶĞƉĂƌƚŵĞŶƚ 2022>ĂƚĞ^ƵŵŵĞƌdƌĞĞDĂŝŶƚĞŶĂŶĐĞ^ĞƌǀŝĐĞƐƚƚĂĐŚŵĞŶƚʹ^ĐŽƉĞŽĨtŽƌŬ Figure 1. Illumination Triangle Example – Distance on ground equals 30 feet from pole LATE SUMMER 2022 TREE MAINTENANCE WORKLIST Treatment Definitions TCP Traffic Control Plan and signage Required with City of Renton Transportation Dept. based on street MPH & use SG - Stump Grinding Grind at least 8" deep. Remove grindings. Add topsoil to grade. Add 3" of wood chips, or top dress with grass seed in turf strips. SP - Structural Pruning Reduce or remove codominant stems. Reduce end weight of over-extended branches. CP -Clearance Pruning 15 feet above street, 8 feet above sidewalk when leafed out. Prune all branches rubbed or broken by vehicles. CC - Crown Cleaning Remove all basal sprouts, dead branches and crossing branches, thinning. RMV - Removal Remove entire tree to as close to grade as possible, grind will be specified if needed. INS - Inspect for Decay Provide Urban Forestry Manager with photos and written description of any decay, hollows or cracked unions present. Tree List Line# Address/Street Species DBH Tree ID # Treatment CW W.O. Notes 1 Tonkin Park 399 Williams Ave S Tulip Tre-10097 SP – reduce specified branches (see photos – City Forester to be present) n/a TCP, City Center 2 Tonkin Park 399 Williams Ave S Tulip Tre-10096 SP – prune stub and broken edges from large branch failure (see photo –City Forester to be present) City Center 3 NE corner of Oakesdale & SW 27th Black Cottonwood n/a see map CP – prune one side branch back to trunk n/a TCP, Valley warehouse district 4 NE corner of Oakesdale & SW 27th Black Cottonwood 20 n/a see map CP – prune one side branch back to trunk n/a TCP, Valley warehouse district 5 NE corner of Oakesdale & SW 27th Black Cottonwood 8.5 n/a see map RMV – to low stump n/a TCP, Valley warehouse district 6 NE corner of Oakesdale & SW 27th Black Cottonwood 10.5 n/a see map RMV – to low stump n/a TCP, Valley warehouse district 7 NE corner of Oakesdale & SW 27th Black Cottonwood 6 n/a see map RMV – to low stump n/a TCP, Valley warehouse district 8 NE corner of Oakesdale & SW 27th Black Cottonwood 10.5 n/a see map RMV – to low stump n/a TCP, Valley warehouse district 9 NE corner of Oakesdale & SW 27th Black Cottonwood 8.5 n/a see map RMV – to low stump n/a TCP, Valley warehouse district 10 NE corner of Oakesdale & SW 27th Black Cottonwood 13 n/a see map RMV – to low stump n/a TCP, Valley warehouse district 11 NE corner of Oakesdale & SW 27th Black Cottonwood 6 n/a see map RMV – to low stump n/a TCP, Valley warehouse district 12 NE corner of Oakesdale & SW 27th Black Cottonwood 6 n/a see map RMV – to low stump n/a TCP, Valley warehouse district 13 1001 SW 41st St London Plane 20 Tre-01103 CP 63785 TCP, Valley warehouse district 14 1001 SW 41st St London Plane 21 Tre-01102 CP 63785 TCP, Valley warehouse district 15 1001 SW 41st St London Plane 17 Tre-01101 CP 63785 TCP, Valley warehouse district 16 1001 SW 41st St London Plane 18 Tre-01100 CP 63785 TCP, Valley warehouse district 17 1001 SW 41st St London Plane 23 Tre-01098 CP 63785 TCP, Valley warehouse district 18 1001 SW 41st St London Plane 18 Tre-01097 CP 63785 TCP, Valley warehouse district 19 1001 SW 41st St London Plane 17 Tre-05906 CP 63785 TCP, Valley warehouse district 20 1001 SW 41st St London Plane 15 Tre-05805 CP 63785 TCP, Valley warehouse district 21 1001 SW 41st St London Plane 18 Tre-05804 CP 63785 TCP, Valley warehouse district 22 1001 SW 41st St London Plane 15 Tre-05803 CP 63785 TCP, Valley warehouse district 23 1001 SW 41st St London Plane 13 Tre-05802 CP 63785 TCP, Valley warehouse district 24 1001 SW 41st St London Plane 12 Tre-05800 CP 63785 TCP, Valley warehouse district 25 1001 SW 41st St London Plane 20 Tre-05801 CP 63785 TCP, Valley warehouse district 26 1001 SW 41st St London Plane 13 Tre-05799 CP 63785 TCP, Valley warehouse district 27 1001 SW 41st St London Plane 15 Tre-05798 CP 63785 TCP, Valley warehouse district 28- 40 East side of Benson Dr S between S 23rd St and S 27th Pl 13 Black Cottonwoods 5-16 n/a see map and photos RMV – cut to low stump n/a TCP, Benson 41 East side of Benson Dr S near S 27th Pl 1 Black cottonwood 17 n/a see map and photo RMV – cut high stump to low stump, remove brush & logs n/a TCP, Benson 42 541 SE 6th St Flowering cherry 16 Tre-01954 RMV – grind stump *retain main trunk log for Forester n/a Cedar River, parked cars 43 541 SE 6th St Flowering cherry 16 Tre-01953 RMV – grind stump *retain main trunk log for Forester n/a Cedar River, parked cars 44 542 SE 6th St Flowering cherry 18 Tre-01952 RMV – grind stump *retain main truck log for Forester n/a Cedar River, parked cars 45 3512 SE 6th St English hawthorn 9 Tre-06830 CC n/a Cedar River, parked cars 46 3512 SE 6th St English hawthorn 9 Tre-06829 CC n/a Cedar River, parked cars 47 3512 SE 6th St English hawthorn 9 Tre-06828 CC n/a Cedar River, parked cars 48 3512 SE 6th St English hawthorn 19 Tre-06827 CC n/a Cedar River, parked cars 49 3500 Maple Valley Hwy English hawthorn 8 Tre-40100 CC and CP, prune off stubbed branches, thin n/a Cedar River, parked cars 50 3500 Maple Valley Hwy English hawthorn 8 Tre-01955 CC and CP, prune off stubbed branches, thin n/a Cedar River, Parked cars 51 3500 Maple Valley Hwy English hawthorn 9 Tre-01957 CC and CP, prune off stubbed branches, thin n/a Cedar River, parked cars 52 1301 SW 16th St Red Alder 11 Tre-16381 RMV, grind stump haul/chip all debris n/a Valley 53 1301 SW 16th St Red Alder 15 Tre-26291 RMV, grind stump haul/chip all debris n/a Valley 54 1301 SW 16th St Red Alder 12 n/a RMV, grind stump haul/chip all debris n/a Valley 55 Opposite 2319 Lind Ave SW Black Cottonwood 16 n/a RMV to low stump, haul/chip all brush, logs >12” inches can be left 20’ feet back of road in 6’ lengths n/a Valley 56 Opposite 2319 Lind Ave SW Black Cottonwood 17 n/a RMV to low stump, haul/chip all brush, logs >12” inches can be left 20’ feet back of road in 6’ lengths n/a Valley 57 Opposite 2319 Lind Ave SW Black Cottonwood 13 n/a RMV to low stump, haul/chip all brush, logs >12” inches can be left 20’ feet back of road in 6’ lengths n/a Valley 58 Opposite 2319 Lind Ave SW Black Cottonwood 18 n/a RMV to low stump, haul/chip all brush, logs >12” inches can be left 20’ feet back of road in 6’ lengths n/a Valley 59 Opposite 2319 Lind Ave SW Black Cottonwood 7 n/a RMV to low stump, haul/chip all brush, logs >12” inches can be left 20’ feet back of road in 6’ lengths n/a Valley 60 Opposite 2319 Lind Ave SW Black Cottonwood 26 n/a RMV to low stump, haul/chip all brush, logs >12” inches can be left 20’ feet back of road in 6’ lengths n/a Valley 61 Opposite 2319 Lind Ave SW Black Cottonwood 19 n/a RMV to low stump, haul/chip all brush, logs >12” inches can be left 20’ feet back of road in 6’ lengths n/a Valley 62 Opposite 2319 Lind Ave SW Black Cottonwood 18 n/a RMV to low stump, haul/chip all brush, logs >12” inches can be left 20’ feet back of road in 6’ lengths n/a Valley 63 Opposite 2319 Lind Ave SW Black Cottonwood 28 n/a RMV to low stump, haul/chip all brush, logs >12” inches can be left 20’ feet back of road in 6’ lengths n/a Valley 64 Opposite 2319 Lind Ave SW Black Cottonwood 28 n/a RMV to low stump, haul/chip all brush, logs >12” inches can be left 20’ feet back of road in 6’ lengths n/a Valley This form must be submitted with the Bid Proposal. Certification of Compliance with Wage Payment Statutes The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date, the bidder is not a "willful" violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction. I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct. &s S1vmp l±mova1 J ln?--6 �eMc.e/LL.c.. Bidd siness Nam� (} .½Ychuu� Printed Name 0/),)l]t!r Title Date 'City State Check One: Sole Proprietorship □ Partnership □ Joint Venture □ Corporation)( State f ncorporation, or if not a corporation, State where business entity was formed: If a co-partnership, give firm name under which business is transacted: *If a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, proposal must be executed by a partner.