HomeMy WebLinkAbout800-03
POLICY & PROCEDURE
Subject:
AGENDA ORDER OF BUSINESS &
APPROVAL OF COUNCIL MEETING
MINUTES
Index: LEGISLATIVE
Number: 800‐03
Effective Date:
7/18/2022
Supersedes:
12/10/2018
Page:
1 of 2
Staff Contact:
CAO
Approved By:
Resolution #4475 on
7/18/2022
1.0 PURPOSE:
To establish the order of business for Council meeting agendas, and to establish
guidelines pertaining to the approval of Council meeting minutes.
2.0 ORGANIZATIONS AFFECTED:
City Councilmembers
3.0 REFERENCES:
RCW 35A.12.120
RCW 35A.39.010
4.0 POLICY:
4.1 The Council shall establish an order of business to facilitate the organization of
Council meetings and expedite proceedings.
4.2 The City Clerk Division shall have exclusive responsibility for the preparation of
the agenda and recording of the minutes, and shall be authorized to use audio
and/or video recordings at any regular or special meeting of the Council to assist
in the preparation of such minutes.
5.0 DEFINITIONS:
5.1 Consent Agenda: For the purpose of this policy, the consent agenda shall consist
of a number of items/issues that shall be proposed for adoption in a single
motion.
AGENDA ORDER OF BUSINESS & APPROVAL OF COUNCIL MEETING MINUTES
p. 2
6.0 PROCEDURES:
6.1 At each regular Council meeting, the business of the City Council shall be taken
up for consideration and disposition in the following order, which shall not be
changed except by majority vote of the Council:
1. Call to Order and Pledge of Allegiance
2. Roll Call
3. Proclamations
4. Special Presentations and Reports
5. Public Meetings/Hearings (public comments limited to three minutes per
speaker)
6. Appeals
7. Administrative Report
8. Audience Comment (public comments limited to three minutes per
speaker)
9. Consent Agenda
10. Unfinished Business (including Committee reports)
11. Legislation
12. New Business (including upcoming Committee meeting announcements)
13. Executive Session (if any)
14. Adjournment
6.2 Approval of Council meeting minutes:
6.3.1 The previous week’s Council meeting minutes should be placed on the
following Council meeting consent agenda for approval.
6.3.2 The Council meeting minutes shall not be read aloud unless requested by
a majority vote of the Council.
6.3.3 Any corrections to the minutes, with the exception of scrivener’s errors,
shall be made by a majority vote of the Council.