HomeMy WebLinkAboutAdden 1AMENDMENT NO. 01 TO AGREEMENT FOR PAVEMENT
MANAGEMENT STRATEGY EVALUATION
THIS AMENDMENT, dated for reference purposes only as July 12, 2022, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and Perteet Inc. (“Consultant”).
The City and the Consultant are referred to collectively in this Amendment as the “Parties.” Once
fully executed by the Parties, this Amendment is effective as of the last date signed by both
parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-21-151, dated
June 10th, 2021, to provide necessary services for the Pavement Management Strategy Evaluation
(referred to herein as the “Agreement”);
Whereas, the Parties wish to amend the Agreement to change the scope of work, change the
time for performance, and change the compensation in order to add additional services for
further development of a budget scenario (including updating treatment types and unit costs),
to produce with the City a 10-year Pavement Management Plan, and associated Council
presentation and StoryMap materials.
NOW THEREFORE, It is mutually agreed upon that CAG-21-151 is amended as follows:
1. Scope of Work: Section 1, Scope of Work, is amended to modify the Work as specified in
Exhibit A-1, which is attached and incorporated herein.
2.Time of Performance:Section 3, Time of Performance, is amended pursuant to the
schedule(s) set forth in Exhibit A-1. All Work shall be performed by no later than July 31,
2023.
3. Compensation: Section 4, Compensation, is amended so that the maximum amount of
compensation payable to Consultant is increased by $33,690.00 from $23,680.00 to
$57,370.00, plus any applicable state and local sales taxes. The additional compensation
shall be paid based upon Work actually performed according to the rate(s) or amounts
specified in Exhibit B-1, which is attached and incorporated herein.
4.All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
CAG-21-151, Adden #1-22
PAGE 2 OF 2
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Martin Pastucha
Public Works Department
Administrator
Crystal L. Donner
President
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
^ŚĂŶĞDĂůŽŶĞLJ
City Attorney
Contract Template Updated 06/17/2021
______________________
Crystal L Donner
07/12/2022
clb 7/26/22 (1631)
N/A
Approved by Cheryl Beyer via 7/26/2022 email
SS upplemental Scope of Services
Refinement of Pavement Management Plan Strategies
July 2022
City of Renton
801 2ND AVENUE, SUITE 302
SEATTLE, WA 98104
800.615.9900 | 206.436.0515
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SUPPLEMENT OF EVALUATION OF PAVEMENT MANAGEMENT PLAN STRATEGIES
Agreement with Perteet Inc. JULY 2022
11
File location: https://perteet.sharepoint.com/sites/ActiveProjects/20210110RentonPave_StratInternal/Project Management/Scope and
Fee/SOW_Pavement_Management_Support_Supmt_2022-06-27.doc
I N TR O DU C T I O N
The following supplemental scope of services is for Perteet, Inc (Consultant) to support the City of Renton in the
evaluation of pavement management plan strategies. The majority of this work will be completed within three
months of Notice to Proceed for this supplement, with ongoing coordination for up to one-year. The work in this
scope builds on previous work evaluating the City pavement management system and assessing alternative
pavement management options that was conducted in 2021.
Consultant’s services will be limited to those expressly set forth herein. If the service is not specifically identified
herein, it is expressly excluded. Consultant will have no other obligations, duties, or responsibilities associated with
the project except as expressly provided in this Agreement.
Transferring Budget within Contract Maximum: The level of effort is specified in the scope of services. The budget
may be transferred between discipline tasks at the discretion of the Consultant, provided that the total contracted
amount is not exceeded. The Consultant will have the flexibility to manage budget within a given discipline on a
subtask level.
Services provided by the Consultant will consist of:
G E N ER A L S C O P E O F S E R V I C E S
This supplemental Scope of Services describes the work elements to be accomplished by the Consultant as
summarized under each Task. This scope consists of the following elements:
Task 1 – Project Management and Coordination (supplemented)
Task 2 – Evaluate Pavement Funding Level Options (supplemented)
Op tio na l Ser v i c es
With prior written approval by the City and written notice-to-proceed, work elements described in this scope of
services as optional services (as directed) may be produced by the Consultant.
This Scope of Services is defined in the tasks below.
SC O PE O F S E RV IC ES DE F I N ED
Ta sk 1 – P r o j e c t M a n a g e me n t a nd C o o rd i n a t i o n (sup ple me n t e d)
The Consultant will extend these services to continue to manage the project’s scope, schedule and budget,
including the following supplemental services:
•Consultant will coordinate with the City of Renton on a regular basis to keep the City’s project manager
informed about project progress, and project issues. Regular communication with the City will occur on
at least bi-weekly basis, or more timely as-needed to progressively work to find answers to issues raised.
Up to six (6) additional meetings or formal check-ins are anticipated with attendance of up to two (2)
Perteet staff.
SUPPLEMENT OF EVALUATION OF PAVEMENT MANAGEMENT PLAN STRATEGIES
Agreement with Perteet Inc. JULY 2022
22
File location: https://perteet.sharepoint.com/sites/ActiveProjects/20210110RentonPave_StratInternal/Project Management/Scope and
Fee/SOW_Pavement_Management_Support_Supmt_2022-06-27.doc
•Prepare and maintain a record of current action items and technical issues requiring resolution, and
document the decisions and rationale used to resolve those issues.
•The Consultant will also manage the Consultant bu dgets, monitor staff, manage changes and prepare
amendments, and monitor work progress under this work element.
•As part of the project, the Consultant will prepare monthly progress reports that describe the work items
and percentage of work items that were accomplished during a given month, as well as a forecast of
work to be completed over the following month. Progress report will include a status of budget, spent,
and remaining for each individual task. The monthly progress reports will also identify other issues or
problems that may occur in any given month, if any. The Consultant will submit these monthly progress
reports to the City’s Project Manager with the monthly invoices. The monthly invoices will bill by
individual tasks. The Consultant Project Manager will notify City’s Project Manager, in writing (memo
format), of any out of scope and/or budgetary issues that are inconsistent with this Scope of Services.
Assumptions:
•The majority of the work for this supplement will be accomplished within 3 months, with limited on-going
coordination continuing for 1 year
•Project meetings will be held virtually via Microsoft Teams
•No project schedules will be prepared
Deliverables:
•Project Meeting Agendas for up to 6 meetings and notes/action items
•Record of Decisions Log
•Invoices and Progress Reports
Ta sk 2 – E v alua t e Pa ve me n t F u n din g L ev e l O p t i o n s (s u pp l em ent ed )
The Consultant will extend these services to continue from the original scope of services. The Consultant will be
provided access to the City’s Streetlogix Pavement Management System (PMS). The PMS includes results of
pavement conditions surveys that are summarized as a pavement condition index (PCI) for each street in the
City’s street system. Within the PMS, there are decision tree options available to assess different pavement
maintenance and rehabilitation approaches that translate to annual costs to achieve target PCI values for the
overall system. Earlier analysis conducted by Perteet identified a range of pavement maintenance and
rehabilitation options to maintain a various system PCIs with varying annual costs over 10 years. One of Perteet’s
recommended alternative is currently the City’s preferred alternative. This scenario provides a PCI of 70 after 10-
years with a draft estimated annual cost of $12.4 million over 10-years. $12.4 million includes a total budget
amount for all projects improving pavements, including regular maintenance activities as well as capital projects
both private and public. The effort this time will focus on identifying specific treatment options per segment and
assuring the estimated costs are validated. . The budget amount of the current pavement management efforts will
be determined and provided by the City.
2.1C r i ter i a f o r a s s es s ing o p t i o n s (t a s k f ro m o r i g ina l s c o p e , s up p lem e n t e d w i t h t h e f o llo w i n g ) – In
consultation with the City, the Consultant will revise criteria related to the decision tree assessment of
pavement management plan options. The criteria will be revised for assessing budget options include:
•Specific pavement treatment options and associated unit costs: chip seal, cape seal, crack seal, grind &
overlay, pavement patching, reconstruction.
SUPPLEMENT OF EVALUATION OF PAVEMENT MANAGEMENT PLAN STRATEGIES
Agreement with Perteet Inc. JULY 2022
33
File location: https://perteet.sharepoint.com/sites/ActiveProjects/20210110RentonPave_StratInternal/Project Management/Scope and
Fee/SOW_Pavement_Management_Support_Supmt_2022-06-27.doc
•Pavement distress types and associated unit costs (e.g., alligator cracks, potholes, rutting, etc.) to
associate roadways with the pavement treatment activities
•Other items to be mutually agreed upon such as geographic equity (within the capabilities of the existing
StreetLogix software)
Criteria that was established in the previous round of analysis that will NOT be re-assessed includes:
•Desired target average PCI of 70
•10-year analysis window to reach targeted PCI
•Re-prioritizing based on roadway classification
The Consultant will develop a technical memorandum outlining criteria for assessing options and send a draft
version to the City. The City and the Consultant will then meet to collectively establish the desired criteria to use in
developing potential options for the pavement program. The results of the meeting will be used by the Consultant
to develop a final technical memorandum outlining criteria to be used for assessing options.
Deliverables:
•Draft technical memorandum outlining criteria to be used for assessing options (this will be sent in
advance of Task 2.2)
•Final technical memorandum outlining criteria to be used for assessing options
2 .2Pa vem en t M a na g e m en t Pla n Op tio ns – (task from the original scope to remain, no supplemental
services)
2 .3L i s t e n i ng M e e t i n g wit h d e p a r tm e nt a l s ta f f – (task from the original scope to remain, no supplemental
services)
2 .4M eeti ng wit h el e c ted L ea d er s hip – (task from the original scope removed, replaced with supplemental
Task 2.7, below)
2 .5U pd a ting St r e et l o g ix (n e w s uppl emen tal task) – In consultation with the City, the Consultant will
review street segment data currently available in the Streetlogix database. This review will identify segment
duplicates and state routes so they can be removed from the Streetlogix database. This review will also
include determining the level of integration of neighborhood planning areas in the database and budget
scenario results. The Consultant will review and coordinate with the City and StreetLogix to determine
whether the City or StreetLogix will make the necessary updates.
The Consultant will also make updates to StreetLogix to incorporate the criteria established in Task 2.1. The
Consultant will update the necessary inputs to incorporate the new treatments, including unit costs into the
budget analysis. All treatments will be updated with their associated unit costs to current rates.
Deliverables:
•Identification through markup, list, or other means of Streetlogix segments for the City or StreetLogix to
alter within Streetlogix roadway segments network.
•Updated pavement maintenance and rehabilitation options and associated unit costs that the
Consultant will input into Streetlogix
SUPPLEMENT OF EVALUATION OF PAVEMENT MANAGEMENT PLAN STRATEGIES
Agreement with Perteet Inc. JULY 2022
44
File location: https://perteet.sharepoint.com/sites/ActiveProjects/20210110RentonPave_StratInternal/Project Management/Scope and
Fee/SOW_Pavement_Management_Support_Supmt_2022-06-27.doc
2 .6Pa vem en t m a n a g e m e n t p la n (n e w s uppl emen tal task) – Once the data validation is completed, and
StreetLogix inputs are updated, the Consultant will re-run the analysis to get a 10-year Pavement
Management Plan output aiming for a Citywide PCI of 70 at the end of 10 years. The City will group the
resultant segments into logical projects that will be performed by City forces or bid to Contractors. This will
be the City’s draft pavement preservation plan. The Consultant will use Streetlogix to assess the Plan’s
ability to meet the performance goal of a citywide PCI of 70. The primary goal of this assessment is to
provide a single recommended budget scenario for City to use as a baseline for a pavement management
plan. The City and the Consultant will then meet to discuss the scenario analysis results and any refinements
needed. The results of the meeting will be used by the Consultant to develop a final pavement maintenance
scenario.
Assumptions:
•The City will provide the existing budget for pavement management to establish the annual funding
needed to maintain a citywide PCI of 70
•Up to three revisions will be made to the draft plan
•The Consultant will attend up to two (2) virtual review meetings to discuss the draft plan and address the
City’s questions and comments
Deliverables:
•Draft StreetLogix budget scenario output spreadsheet and saved scenarios within StreetLogix
•Final StreetLogix budget scenario output spreadsheet and saved scenarios within StreetLogix
•Final StreetLogix budget scenario maps showing roadways addressed by year and roadways addressed
by treatment type.
2 .7 Prep a ra t i o n o f M a teria l s f o r Pres e n ta tio n s a n d O u trea c h (n e w su pple me ntal task) – The
Consultant will prepare a single PowerPoint presentation for City staff to use to present the pavement
management plan options to the City Council. Content will be refined through review of a draft by the City.
Content to be considered for inclusion is: “what is pav ement preservation”, deterioration curve with costs,
and maps of the final projects over 10-years.
The Consultant will prepare a StoryMap to supplement the presentations that the City will use on the City’s
website. This will be an informational and interactive online presentation of the 10-year pavement
management plan. It will introduce pavement management, why it is important, and present the projects
planned in the pavement management plan.
Assumptions:
•The list of final projects over 10 years will be determined and provided by the City
•Preparation of materials for Council meetings will be for one (1) meeting total
SUPPLEMENT OF EVALUATION OF PAVEMENT MANAGEMENT PLAN STRATEGIES
Agreement with Perteet Inc. JULY 2022
55
File location: https://perteet.sharepoint.com/sites/ActiveProjects/20210110RentonPave_StratInternal/Project Management/Scope and
Fee/SOW_Pavement_Management_Support_Supmt_2022-06-27.doc
Deliverables:
•Draft PowerPoint for City Council presentation on pavement management plan
•Final PowerPoint for City Council presentation on pavement management plan
•Draft StoryMap for outreach
•Final StoryMap for outreach
Consultant Fee Determination Summary
2707 Colby Avenue, Suite 900, Everett, WA 98201 | P 425.252.7700
Project: Renton Pavement Strategies Evaluation Supp 1
Client: City of Renton
HH o u rl y C o s ts
C la ss ifi ca t ion Hou rs Ra t e A moun t
Principal 20 $250.00 $5,000
Sr. Engineer / Mgr 117 $200.00 $23,400
Sr Planner/Cultural Resources Manager 28 $140.00 $3,920
Planner II 9 $120.00 $1,080
Accountant 2 $100.00 $200
Clerical 1 $90.00 $90
Tot al Ho urly Costs 1 7 7 $33 ,690.00
R e imbu rs abl es
E xpe nses A moun t
$
To tal Expenses 0
In-Hous e Costs Q t y Ra t e A moun t
$ $
T o t al I n-H o us e C o sts 0
Su bc o n s ul ta n ts
S ub con sul t an t s Co st M ar kup A moun t
$ $
To tal S ubc o ns ul t an t Cos ts 0 0
Ot h e r
Management Reserve $0
To t al Other C os t s $ 0 .0 0
C o n trac t To t al $3 3,6 90 .0 0
Prepared By: Lauren K McElmurry Date: July 11, 2022
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