HomeMy WebLinkAboutContract2022 GRANT BENEFICIARY AGREEMENT
WITH AMPOWERING NEW YEAR’S CELEBRATION
LODGING TAX/TOURISM PROMOTION GRANT PROGRAM
THIS AGREEMENT, dated for reference purposes only as June 23, 2022, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and AmPowering
(“Beneficiary”), A Washington Nonprofit Corporation and sets forth the terms and conditions
under which the City will provide a grant to Beneficiary under the Tourism Promotion Grant
Program (“Program”), authorized by the Renton City Council on June 13, 2022. The Program is
funded through the Renton Lodging Tax (RMC 5-18) as authorized by RCW 67.285.
The City and the Beneficiary are referred to collectively in this Agreement as the “Parties.” Once
fully executed by the Parties, this Agreement iseffective as of the last date signed by both parties.
RECITALS:
WHEREAS, the State of Washington authorized for municipalities to collect excise tax on certain
lodging businesses under Revised Washington Code (“RCW”) 67.28; and,
WHEREAS, the City has authorized collection of a 1% (one percent) excise tax on certain lodging
businesses in the City under Renton Municipal Code (“RMC”) 5-18, which is the “Lodging Tax”;
referenced in the Agreement; and,
WHEREAS, revenues from the Lodging Tax must be used for the purpose of tourism promotion
and support; and
WHEREAS, the City has established a Lodging Tax Advisory Committee (“LTAC”) to establish
Application Criteria (Exhibit 1), review Applications (“Beneficiary’s Application” at Exhibit 2), and
recommend expenditures from the Lodging Tax fund (“LTAC Recommendations” at Exhibit 3),
each Exhibit is incorporated herein by reference; and
WHEREAS, the City, through the LTAC, issued a Call for Application to entities seeking financial
support for tourism related purposes, which is attached hereto as Exhibit 4 and incorporated by
reference; and
CAG-22-304
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WHEREAS, the City, through LTAC, has reviewed the Application and determined that the
Beneficiary is eligible for assistance under this Program and is promoting tourism related
activities; and
WHEREAS,the City Council on June 13, 2022 has approved a grant award to the Beneficiary.
NOW THEREFORE, in consideration of the mutual covenants and agreements herein, the
Parties agree as follows:
AGREEMENT
1. Grant Amount and Disbursement.
a. Amount. The total amount to be awarded to Beneficiary under the program is
up to fifteen thousand dollars ($15,000) as a reimbursement for eligible
expenses. Except as specifically provided herein, the Beneficiaryshall be solely
responsible for payment of any taxes imposed as a result of this Agreement.
b. Award Disbursement.
i.Reimbursement Request. On a monthly, or no less than quarterly basis
during any quarter in which tourism promotion or support is
completed, Beneficiary shall submit a reimbursement request in a
format acceptable to the City (Exhibit 5) with supporting
documentation including, but not limited to, invoices or reports
demonstrating expenses for which reimbursement is sought.
ii.Payment. Payment shall be made by City within thirty (30) calendar
days after receipt and approval by the appropriate City representative
of the invoice.
iii.No waiver. Payment for any reimbursement shall not constitute a
waiver by the City of any remedies it may have for any breach of this
Agreement by the Beneficiary.
iv.Tax implications. Grant funds may be taxable. Please consult your
financial advisor/tax professional for guidance. If it is required by the
IRS, a 1099 form will be issued to the Beneficiary.
2. Final Report: Together with the final reimbursement request, and in a format acceptable
to the City (Exhibit 6), Beneficiary shall submit a final report detailing outcomes related
to budget, activities, objectives, and attendance as first described in the Beneficiary’s
application for the Grant.
3. Scope ofEligible Expenditures: Grant funds disbursed under this Agreementshallonly be
used to pay or reimburse eligible expenses as described in the Criteria (Exhibit 1) and in
the “Program Call for Applications” (Exhibit 4)
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a. Reimbursement Defined. “Reimbursement” means grant disbursement to
Beneficiary upon receipt by the City of invoices and documentation
demonstrating eligible expenses.
b. No Duplication of Payment. No grant funds may be used to pay or reimburse
costs for expenditures for which Beneficiary has received any other funding,
whether state, federal or private in nature, for that same expense.
4. Beneficiary Responsibilities.
a. False Statement. The Beneficiary understands and acknowledges that
providing false information in the Application or on any documents submitted
to the City or its designees as part of the Beneficiary’s participation in the
Program may constitute fraud, justify termination of this Agreement, trigger
the Beneficiary’s obligation to returnfunds, and may be subject to civil and/or
criminal penalties and/or sanctions.
b. No Employee Relationship. The Beneficiary understands and acknowledges
that neither the Beneficiary nor any officer, employee or agent of the
Beneficiary shall be considered to be an employee of the City, nor entitled to
any benefits accorded City employees, by virtue of the services provided
under this Agreement. The City shall not be responsible for assuming the
duties of an employer with respect to the Beneficiary or any employee of the
Beneficiary.
c. Non-discrimination.During the performance of this Agreement, the
Beneficiary shall comply with all federal and state nondiscrimination laws,
including but not limited to, chapter 49.60 RCW, Washington’s Law Against
Discrimination, and 42 U.S.C. 12101 et seq., the Americans with Disabilities
Act (ADA). In the event of the Company’s noncompliance or refusal to comply
with any nondiscrimination law,regulation, or policy, this Agreement may be
rescinded, canceled, or terminated in whole or in part.
d. Sole proprietorship or Individual. If the Beneficiary is a sole proprietorship or
if this Agreement is with an individual, the Beneficiaryagrees to notify the City
and complete any required form if the Beneficiary retired under a State of
Washington retirement system and agrees to indemnify any losses the City
may sustain through the Beneficiary’s failure to do so.
5. Insurance: Beneficiary shall secure and maintain:
a. Commercial general liability insurance in the minimum amounts of $1,000,000
for each occurrence/$2,000,000 aggregate for the Term of this Agreement.
b. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors
and Omissions coverage shall be provided with minimum limits of $1,000,000
per occurrence. "Professional Services", for the purpose of this section, shall
mean any Work provided by a licensed professional or Work that requires a
professional standard of care.
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c. Workers’ compensation coverage, as required by the Industrial Insurance laws
of the State of Washington, shall also be secured.
d. Commercial Automobile Liability for owned, leased, hired or non-owned,
leased, hired or non-owned, with minimum limits of $1,000,000 per
occurrence combined single limit, if there will be any use of Beneficiary’s
vehicles on the City’s Premises by or on behalf of the City, beyond normal
commutes.
e. Beneficiary shall name the City as an Additional Insured on its commercial
general liability policy on a non-contributory primary basis. The City’s
insurance policies shall not be a source for payment of any Beneficiaryliability,
nor shall the maintenance of any insurance required by this Agreement be
construed to limit the liability of Beneficiary to the coverage provided by such
insurance or otherwise limit the City’s recourse to any remedy available at law
or in equity.
f. Subject to the City’s review and acceptance, a certificate of insurance showing
the proper endorsements, shall be delivered to the City before performing the
Work.
g. Beneficiaryshall provide the City with written notice of any policy cancellation,
within two (2) business days of their receipt of such notice.
6. Records: Maintenance, Access, Disclosure.
a. Records Maintained. Beneficiary shall maintain all records and accounts with
respect to all matters covered by this Agreement, including personnel,
property, financial, and programmatic records and documents.
b. Retention Period. These records shall be maintained for as long as may be
required by applicable Washington State records retention laws, but in any
case for a period of six (6) years after all funds have been expended or
returned to the City, whichever is later, to ensure proper accounting for all
funds and compliance with the Agreement.
c. Litigation or Audit. If any litigation, claim or audit is started before the
expiration of the six (6)year period provided in Section 4(b) above, the records
shall be retained until all litigation, claims, or audit findings involving the
records have been resolved.
d. Right of Access.The City, or itsauthorized representatives, shall have the right
of access to records (electronic and otherwise) of Beneficiary in order to
conduct audits or other investigations.
e. Subject to Disclosure. Beneficiary acknowledges that records may be subject
to disclosure under the Public Records Act, Ch. 42.56 RCW.
i. To the full extent the City determines necessary to comply with the
Washington State Public Records Act, Beneficiary shall make a due
diligent search of all records in its possession or control relating to this
Agreement and the Work, including, but not limited to, e-mail,
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correspondence, notes, saved telephone messages, recordings,
photos, or drawings and provide them to the City for production.
ii. In the event Beneficiary believes said records need to be protected
from disclosure, it may, at Beneficiary’s own expense, seek judicial
protection. Beneficiary shall indemnify, defend, and hold harmless the
City for all costs, including attorneys’ fees, attendant to any claim or
litigation related to a Public Records Act request for which Beneficiary
has responsive records and for which Beneficiaryhas withheld records
or information contained therein, or not provided them to the City in
a timely manner.
iii. Beneficiaryshall produceto the Cityfor distribution any and all records
responsive to the Public Records Act request in a timely manner, unless
those records are protected by court order. The provisions of this
section shall survive the expiration or termination of this Agreement.
7. Publications.Any publications produced with funds from this Agreement must display the
following language: “This project is being supported, in whole or in part, by a grant from the
City of Renton.”
8. Disclaimer by the City.The City expressly disclaims any and all responsibility or liability to
Beneficiary or third persons for the actions of Beneficiary or third persons resulting in
death, bodily injury, property damages, or any other losses resulting in any way from the
performance of this Agreement or any other losses resulting in any way from the
performance of the Agreement, or any subcontract thereto. This Agreement does not in
any way establish an agency relationship between or among the City and/or Beneficiary.
9. Expenses Incurred in Excess of Program Award Funds. Beneficiary acknowledges that any
expenses incurred in excess of Program Award Funds are the Beneficiary’s sole
responsibility and will not be paid by the City.
10. Repayment of Funds. If any funds provided to Beneficiary were used in a manner that is not
consistent or allowable as outlined in this Agreement, Beneficiary shall return funds to
City in the amount determined to be ineligible. Beneficiary further agrees that it is
financially responsible for and will repay the City any and all indicated amounts following
an audit exception which occurs due to Beneficiary’s failure, for any reason, to comply
with the terms of this Agreement. This duty to repay the City shall not be diminished or
extinguished by the termination of the Agreement.
11. Termination.The City reserves the right to terminate this Agreement at any time, with or
without cause by giving ten (10) calendar days’ notice to the Beneficiary in writing. In the
event of such termination or suspension, Beneficiary waives any right to un-distributed
portions of the award.
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12. Conflict of Interest.
a. Beneficiary designees, agents, members, officers, employees, consultants,
and any other public official who exercises or who has exercised any functions
or responsibilities with respect to the Program during his or her tenure, or who
is in a position to participate in a decision-making process or gain inside
information with regard to the Program, are barred from any interest, direct
or indirect, in any grant or proceeds of the Program, or benefit there from,
which is part of this Agreement at any time during or after such person's
tenure.
b. The City’s Code of Ethics and Washington State law prohibit City employees
from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure
compliance with the City’s Code of Ethics and state law, the Beneficiary shall
not give a gift of any kind to City employees or officials.
c. Beneficiaryalso confirms that Beneficiarydoes not have a business interest or
a close family relationship with any City officer or employee who was, is, or
will be involved in selecting the Beneficiary, negotiating or administering this
Agreement, or evaluating the Beneficiary’s performance of the Work.
13. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time to
time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period for
notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile
delivery will be deemed to have commenced on the first business day following transmission.
Email and telephone may be used for purposes of administering the Agreement, but should
not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Jessie Kotarski
Economic Development Manager
CED/City of Renton
1055 South Grady Way, 6th Floor
Renton, WA 98057
Phone: (425) 430-7271
Email: jkotarski@rentonwa.gov
BENEFICIARY
Menka Soni
Ampowering
11878 175th Pl NE
Redmond, WA 98052
Phone: (425) 418-7181
Email: soni_menka@hotmail.com
14. Waiver/Conflict of Terms.
a. Any waiver by the Beneficiary or the City of the breach of any provision of this
Agreement by the other party will not operate, or be construed, as a waiver
of any subsequent breach by either party or prevent either party from
thereafter enforcing any such provisions.
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b. In the event of any inconsistencies between Beneficiary proposals and this
Agreement, the terms of this Agreement shall prevail. Any
exhibits/attachments to this Agreement are incorporated by reference only to
the extent of the purpose for which they are referenced within this
Agreement. To the extent a Beneficiary-prepared exhibit conflicts with the
terms in the body of this Agreement or contains terms that are extraneous to
the purpose for which it is referenced, the terms in the body of this Agreement
shall prevail and the extraneous terms shall not be incorporated herein.
15. Modification. This Agreement may only be amended by written agreement signed by both
Parties.
16. Severability. In the event any term or condition of this Agreement or application thereof to
any person or circumstances is held invalid, such invalidity shall not affect other terms,
conditions, or applications of this Agreement that can be given effect without the invalid
term, condition, or application. To this end, the terms and conditions of the Agreement
are declared severable.
17. Governing Laws.Any lawsuit or legal action brought by any party to enforce or interpret this
Agreement or any of its terms or covenants shall be brought in the King City Superior
Court for the State of Washington at the Maleng Regional Justice Center in Kent, King
City, Washington, or its replacement or successor. Beneficiaryhereby expressly consents
to the personal and exclusive jurisdiction and venue of such court even if Beneficiary is a
foreign corporation not registered with the State of Washington.
18. Indemnification. To the maximum extent permitted by law, Beneficiary shall, at its cost and
expense, protect, defend, indemnify, and hold harmless the City, its directors, officers,
employees, and agents, from and against any and all demands, liabilities, causes of action,
costs and expenses (including attorneys’ fees), claims, judgments, or awards of damages,
arising out of or in any way resulting from the acts or omissions of Beneficiary, its
directors, officers, employees, or agents, relating in any way to Beneficiary’s performance
or non-performance under the Agreement. Beneficiary agrees that its obligations under
this paragraph extend to any demands, liabilities, causes of action, or claims brought by,
or on behalf of, any of its employees or agents. For this purpose, Beneficiary, by mutual
negotiation, hereby waives, as respects the Cityonly, any immunity that would otherwise
be available against such claims under any industrial insurance act, including Title 51
RCW, other Worker’s Compensation act, disability benefit act, or other employee benefit
act of any jurisdiction which would otherwise be applicable in the case of such claim.
These indemnification obligations shall survive the termination of the Agreement.
19. Complete Agreement. This Agreement sets forth the complete expression of the agreement
between the Parties, and any oral representations or understandings not incorporated
herein are excluded. The Parties may execute this Agreement in any number of
PAGE 8 OF 8
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
Exhibits
1 – Lodging Tax/Tourism Promotion Grant Program – Application Criteria
2 - Lodging Tax/Tourism Promotion Grant Program – Beneficiary’s Application
3– Lodging Tax/Tourism Promotion Grant Program– LTAC Recommendations June 13, 2022
4 – Lodging Tax/Tourism Promotion Grant Program – Call for Applications
5 – Lodging Tax/Tourism Promotion Grant Program – Reimbursement Request Form
6 – Lodging Tax/Tourism Promotion Grant Program – Final Report Form
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
BENEFICIARY
By:____________________________
Hon. Armondo Pavone
Mayor
Menka Soni
President
_____________________________
Date
_____________________________
Date
Approved as to Legal Form
By: __________________________
M. Patrice Kent
Sr. Assistant City Attorney
Grant Template: 01.27.2022
(Legal Ref. 2107)
9/8/2022
ATTEST:
Jason A. Seth, City Clerk
Approved by Patrice Kent via 7/12/2022 email
EXHIBIT 1:
LODGING TAX/TOURISM PROMOTION GRANT PROGRAM
APPLICATION CRITERIA
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ƉƉůŝĐĂƚŝŽŶƐ ŵƵƐƚ ďĞ ƐƵďŵŝƚƚĞĚ ŶŽ ůĂƚĞƌ ƚŚĂŶ ϰ͗ϯϬ Ɖ͘ŵ͘ ;WĂĐŝĨŝĐƚŝŵĞͿŽŶ&ƌŝĚĂLJ͕ DĂLJ ϭϯ͕ ϮϬϮϮ͘ EŽ
ĂƉƉůŝĐĂƚŝŽŶƐǁŝůůďĞĂĐĐĞƉƚĞĚĂĨƚĞƌƚŚŝƐĚĞĂĚůŝŶĞ͘ŶLJƋƵĞƐƚŝŽŶƐĐŽŶĐĞƌŶŝŶŐƚŚĞĂƉƉůŝĐĂƚŝŽŶƉƌŽĐĞƐƐŵĂLJďĞ
ĚŝƌĞĐƚĞĚƚŽ:ĞƐƐŝĞ<ŽƚĂƌƐŬŝ͕ ĐŽŶŽŵŝĐĞǀĞůŽƉŵĞŶƚDĂŶĂŐĞƌ͕ĂƚϰϮϱͲϰϯϬͲϳϮϳϭŽƌũŬŽƚĂƌƐŬŝΛƌĞŶƚŽŶǁĂ͘ŐŽǀ͘
WW>/d/KE >/E ͗DĂLJϭϯ͕ϮϬϮϮ
ŝƚLJŽĨZĞŶƚŽŶ
ϮϬϮϮ>ŽĚŐŝŶŐdĂdž'ƌĂŶƚ'ƵŝĚĞůŝŶĞƐ
ΕƉƉůŝĐĂƚŝŽŶZĞƋƵŝƌĞŵĞŶƚƐΘ/ŶƐƚƌƵĐƚŝŽŶƐΕ
'ĞŶĞƌĂů/ŶĨŽƌŵĂƚŝŽŶ͗
x ůůĂƉƉůŝĐĂƚŝŽŶƐǁŝůůďĞƌĞǀŝĞǁĞĚďLJƚŚĞŝƚLJ͛Ɛ>ŽĚŐŝŶŐdĂdžĚǀŝƐŽƌLJŽŵŵŝƚƚĞĞĨŽƌƉŽƚĞŶƚŝĂůĨƵŶĚŝŶŐ
ƌĞĐŽŵŵĞŶĚĂƚŝŽŶƐ͘
x /ƚŝƐŚŝŐŚůLJƌĞĐŽŵŵĞŶĚĞĚƚŚĂƚLJŽƵƉƌĞƐĞŶƚLJŽƵƌƉƌŽƉŽƐĂůƚŽƚŚĞ>ŽĚŐŝŶŐdĂdžĚǀŝƐŽƌLJŽŵŵŝƚƚĞĞ͘tĞ
ǁŝůůŚĂǀĞŶĞǁ>dŵĞŵďĞƌƐǁŚŽŵĂLJŶŽƚďĞĨĂŵŝůŝĂƌǁŝƚŚLJŽƵƌĞǀĞŶƚ͘WƌĞƐĞŶƚĂƚŝŽŶƐǁŝůůďĞDĂLJϮϰ͕
ϮϬϮϮ͕ďĞŐŝŶŶŝŶŐĂƚϮƉŵǀŝĂŽŽŵ͘^ƚĂĨĨǁŝůůƌĞĂĐŚŽƵƚƚŽƐĐŚĞĚƵůĞƚŝŵĞƐůŽƚƐ͘
x ZĞĐŽŵŵĞŶĚĂƚŝŽŶƐĨƌŽŵƚŚĞŽŵŵŝƚƚĞĞǁŝůůďĞƉƌĞƐĞŶƚĞĚĨŽƌĂƉƉƌŽǀĂůĂƚĂƌĞŐƵůĂƌůLJƐĐŚĞĚƵůĞĚŝƚLJ
ŽƵŶĐŝůŵĞĞƚŝŶŐŝŶ:ƵŶĞ;ƉĞŶĚŝŶŐƐĐŚĞĚƵůŝŶŐĂǀĂŝůĂďŝůŝƚLJͿ͖ŐƌĂŶƚƌĞĐŝƉŝĞŶƚƐǁŝůůďĞŶŽƚŝĨŝĞĚǁŝƚŚŝŶϯϬ
ĚĂLJƐ͘&ƵŶĚŝŶŐŐƌĞĞŵĞŶƚǁŝůůďĞƐĞŶƚƚŽLJŽƵŶŽůĂƚĞƌƚŚĂŶƚŚĞĞŶĚŽĨ:ƵůLJ͘
x zŽƵĐĂŶƵƉůŽĂĚĂŶLJƐƵƉƉŽƌƚŝŶŐŵĂƚĞƌŝĂůƐŽŶůŝŶĞ͘WůĞĂƐĞůŝŵŝƚLJŽƵƌƵƉůŽĂĚƐƚŽǁŚĂƚŝƐŵŽƐƚƌĞůĞǀĂŶƚ͘
x &ƵŶĚƐǁŝůůďĞƉĂŝĚŽŶĂƌĞŝŵďƵƌƐĞŵĞŶƚďĂƐŝƐŽŶůLJ͘KƌŐĂŶŝnjĂƚŝŽŶƐŵƵƐƚĨŝƌƐƚŝŶĐƵƌƚŚĞĞdžƉĞŶƐĞƐĂŶĚ
ƚŚĞŶƌĞƋƵĞƐƚƌĞŝŵďƵƌƐĞŵĞŶƚĨƌŽŵƚŚĞŝƚLJŽŶĂƐƉĞĐŝĨŝĐƌĞŝŵďƵƌƐĞŵĞŶƚĨŽƌŵƚŚĂƚǁŝůůďĞƉƌŽǀŝĚĞĚƚŽ
LJŽƵ͘
/ĨLJŽƵƌĞĐĞŝǀĞĚĂŐƌĂŶƚŝŶϮϬϮϭĂŶĚLJŽƵƌϮϬϮϮĂƉƉůŝĐĂƚŝŽŶŝƐĨŽƌƚŚĞƐĂŵĞĞǀĞŶƚ͕LJŽƵĚŽŶŽƚŶĞĞĚƚŽƌĞƐƵďŵŝƚ
ƚŚĞƐĞŝƚĞŵƐ͗
o zŽƵƌƉƌŽũĞĐƚƐƵŵŵĂƌLJ
o LJŽƵƌ/Z^Žƌ^ƚĂƚĞŽĨtĂƐŚŝŶŐƚŽŶŶŽŶͲƉƌŽĨŝƚĐĞƌƚŝĨŝĐĂƚŝŽŶůĞƚƚĞƌƐ
>>ƉƉůŝĐĂŶƚƐŵƵƐƚƉƌŽǀŝĚĞ͗
x WƌŽŽĨŽĨůŝĂďŝůŝƚLJŝŶƐƵƌĂŶĐĞŝŶĐůƵĚŝŶŐΨϭ͕ϬϬϬ͕ϬϬϬͬŽĐĐƵƌƌĞŶĐĞĂŶĚΨϮ͕ϬϬϬ͕ϬϬϬͬŐĞŶĞƌĂůĂŐŐƌĞŐĂƚĞ͘
dŚĞŝƚLJƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚƚŽǁĂŝǀĞƚŚŝƐŝŶƐƵƌĂŶĐĞƌĞƋƵŝƌĞŵĞŶƚƵŶĚĞƌĐĞƌƚĂŝŶĐŝƌĐƵŵƐƚĂŶĐĞƐ͘/Ĩ
LJŽƵƌŽƌŐĂŶŝnjĂƚŝŽŶŝƐĂǁĂƌĚĞĚĂŐƌĂŶƚ͕LJŽƵƌŝŶƐƵƌĂŶĐĞĐĞƌƚŝĨŝĐĂƚĞŵƵƐƚŶĂŵĞƚŚĞŝƚLJŽĨZĞŶƚŽŶĂƐ
ĂŶ͞ĂĚĚŝƚŝŽŶĂůŝŶƐƵƌĞĚ͘͟dŚĞƌĞĂƌĞEKĞdžĐĞƉƚŝŽŶƐƚŽƚŚŝƐƌĞƋƵŝƌĞŵĞŶƚ͘tĞĞdžƉĞĐƚŽƌŐĂŶŝnjĂƚŝŽŶƐƚŽ
ƌĞŶĞǁƚŚĞŝƌŝŶƐƵƌĂŶĐĞƉƌŝŽƌƚŽƚŚĞŝƌƉƌŽũĞĐƚ͘
x ĐƚŝǀĞ͕ŶŽŶͲĞdžƉŝƌĞĚŝƚLJŽĨZĞŶƚŽŶƵƐŝŶĞƐƐ>ŝĐĞŶƐĞ͘/ŶĨŽƌŵĂƚŝŽŶƌĞŐĂƌĚŝŶŐĂĐƋƵŝƌŝŶŐĂĐŝƚLJ
ďƵƐŝŶĞƐƐůŝĐĞŶƐĞĐĂŶďĞĨŽƵŶĚĂƚƌĞŶƚŽŶǁĂ͘ŐŽǀͬďƵƐŝŶĞƐƐ͘ ŵĂŝů͗ůŝĐĞŶƐŝŶŐΛƌĞŶƚŽŶǁĂ͘ŐŽǀŽƌďLJ
ƉŚŽŶĞϰϮϱͲϰϯϬͲϲϴϱϭ
Ks/ͲϭϵKE^/ Zd/KE^͗
;ϭͿ dŚĞƚŽƚĂůĂŵŽƵŶƚŽĨĨƵŶĚƐƚŽďĞĂůůŽĐĂƚĞĚƚŽƚŚŝƐŐƌĂŶƚƉƌŽŐƌĂŵŚĂǀĞŶŽƚLJĞƚďĞĞŶ
ĚĞƚĞƌŵŝŶĞĚ͘;ϮͿŝƐƚƌŝďƵƚŝŽŶŽĨŐƌĂŶƚĂǁĂƌĚƐĐŽƵůĚďĞĚĞůĂLJĞĚŽƌƐƵƐƉĞŶĚĞĚŝĨƚŽƵƌŝƐŵ
ƉƌŽŵŽƚŝŽŶĂŶĚͬŽƌĞǀĞŶƚƐĂƌĞƌĞƐƚƌŝĐƚĞĚĚƵĞƚŽƐƚĂƚĞŽƌůŽĐĂůKs/ͲϭϵŵĂŶĚĂƚĞƐ͘
SSELECTION PROCESS
When the application solicitation period opens, City will employ every opportunity to inform potentially
eligible applicants of the funding process and its eligibility criteria. When the solicitation period closes, the
Lodging Tax Advisory Committee Chair or his/her designee will review applications for completeness and
eligibility. Applications will then be evaluated by the City’s Lodging Tax Advisory Committee, which will make
funding recommendations to the City Council. The Council will make the final decision on project approval
and funding levels. Staff will then consult with sponsors of approved projects to develop contracts and
scopes of work. When the sponsors and Mayor sign the contracts, staff will notify sponsors to proceed. It is
very important that applicants are aware of the following.
x All contracts are reimbursement-based, i.e. the sponsor must expend funds on approved items and then
seek reimbursement under terms of the governing contract.
x Costs incurred for an approved project, cannot be reimbursed until all contracts have been signed by all
interested parties including the city.
x The project approval process requires two key steps:
a) The Council’s approval of a spending plan, and
b) The execution of the contract by signature of the City.
Only after both steps are completed is a project sponsor authorized to begin incurring reimbursable costs.
Because of the limited amount of funding available to support assistance requests, proposals will be
evaluated on a competitive basis using the following criteria.
COMPETITIVE CRITERIA
Applications that meet the threshold criteria will be presented to the review panel for evaluation and scoring
based on the following criteria. The Lodging Tax Advisory Committee may recommend full, partial or no
funding for each project. The review panel will independently determine the level of funding for each
project based on each project’s individual merit and components. A maximum of 100 points can be awarded
in this area.
1. Project Impact. How will the City of ZĞŶƚŽŶ and/or the citizens be impacted by this project? 225 points
2. Clarity. Does the proposal clearly and concisely present a definite, well-described product for which the
City’s assistance is being sought? If appropriate to do so, does the proposal describe how the City-
supported product will be integrated into a larger effort (e.g., a brochure which promotes a cultural
event: does the proposal describe the brochure as well as summarizing the purpose and scope of the
event and the role the brochure will play in its success)? 220 points
ϯ͘Cost-effectiveness. Does the project propose an efficient, economical use of the City’s funds? 220 points
ϰ͘Degree of match. What is the proponent's percentage of matching resource? A match of at least 25% of
the total project value (City funds plus sponsor’s share) is required; a higher rate will improve a project's
stature accordingly. 110 points
ϱ͘Marketing. How will the proposed project be marketed and how will that marketing recognize the City’s
participation? 110 points
ϲ͘Innovation. Does the project represent an unusual approach, or does it move the City’s Hotel/Motel
program in a useful new direction? 110 points
ϳ͘Cooperative nature. What kind and degree of inter-organizational or inter-jurisdictional partnership
ĚŽĞƐƚŚĞƉƌŽũĞĐƚĞdžŚŝďŝƚ͍ϱϱƉŽŝŶƚƐ
KEh^WK/Ed^
dŚĞŝƚLJŚĂƐĂŶŝŶƚĞƌĞƐƚŝŶƐƉƌĞĂĚŝŶŐƚŚĞŝŵƉĂĐƚƐŽĨƚŽƵƌŝƐŵŵŽƌĞĞǀĞŶůLJŽǀĞƌƚŚĞĞŶƚŝƌĞLJĞĂƌ͕ĞdžƉĂŶĚŝŶŐ
ŽǀĞƌŶŝŐŚƚƐƚĂLJƐ͕ĂŶĚŝŶĂĐƚŝŶŐĂƐĂƉĂƌƚŶĞƌǁŝƚŚŽƚŚĞƌũƵƌŝƐĚŝĐƚŝŽŶƐƚŚĂƚĐŽůůĞĐƚƚŚĞŝƌŽǁŶ,ŽƚĞůͬDŽƚĞůĨƵŶĚƐ͘
ŽŶƵƐƉŽŝŶƚƐǁŝůůďĞĂĐĐŽƌĚĞĚƚŽƉƌŽƉŽƐĂůƐƚŚĂƚĐĂŶĐŽŶǀŝŶĐĞƚŚĞ>ŽĚŐŝŶŐdĂdžĚǀŝƐŽƌLJŽŵŵŝƚƚĞĞƚŚĂƚ͕ŝĨ
ĨƵŶĚĞĚ͕ƚŚĞƉƌŽũĞĐƚƐǁŝůůĂĚǀĂŶĐĞƚŚĞƐĞŐŽĂůƐ͘ŵĂdžŝŵƵŵŽĨϮϬĂĚĚŝƚŝŽŶĂůƉŽŝŶƚƐĐĂŶďĞĂǁĂƌĚĞĚŝŶƚŚŝƐĂƌĞĂ͘
ϭ͘ KĨĨͲƐĞĂƐŽŶĚĞǀĞůŽƉŵĞŶƚ͘tŝůůƚŚĞƉƌŽũĞĐƚƉƌŽŵŽƚĞƚŽƵƌŝƐŵĚĞǀĞůŽƉŵĞŶƚĚƵƌŝŶŐƚŚĞŽĨĨͲƐĞĂƐŽŶ
;^ĞƉƚĞŵďĞƌϭƚŚƌŽƵŐŚ:ƵŶĞϯϬͿ͍ϭϬƉŽŝŶƚƐ
Ϯ͘ KǀĞƌŶŝŐŚƚǀŝƐŝƚŽƌƐŚŝƉ͘,ĂƐƚŚĞƉƌŽũĞĐƚĐŽŶǀŝŶĐŝŶŐůLJĞƐƚĂďůŝƐŚĞĚƚŚĂƚŝƚǁŝůůĂƚƚƌĂĐƚŽǀĞƌŶŝŐŚƚǀŝƐŝƚŽƌƐŚŝƉ͍/Ĩ
ƐŽ͕ĚŽĞƐŝƚƋƵĂŶƚŝĨLJƚŚĞĂŶƚŝĐŝƉĂƚĞĚƐƚĂLJƐĂŶĚŽĨĨĞƌĂĐƌĞĚŝďůĞŵĞƚŚŽĚĨŽƌĐŽƌƌŽďŽƌĂƚŝŶŐƚŚĞƉƌŽũĞĐƚŝŽŶƐ͍
ϭϬƉŽŝŶƚƐ
EXHIBIT 2:
LODGING TAX/TOURISM PROMOTION GRANT PROGRAM
BENEFICIARY’S APPLICATION
5/16/22, 8:38 AM Print Preview : 2022 Lodging Tax Grant Application (1) : Bulk Print
https://visitrentonwa.com/?gf_page=print-entry&fid=10&lid=1302%2C1301%2C1298%2C1297%2C1296%2C1295%2C1294%2C1293%2C1287¬…1/28
2022 Lodging Tax Grant Application (1) : Entry # 2022 Lodging Tax Grant Application (1) : Entry # 13021302
Project or Event Title
New Year Eve Celebration
Name of your Organization
AmPowering
Contact Person and Title
Menka Soni
Contact person email address
soni_menka@hotmail.com
Phone
(425) 418-7181
Organization Address
11878 175TH PL NE
REDMOND, WA 98052
United States
Map It
Type of Organization
Non-Profit
Has your organization previously received a Lodging Tax Grant from the City of Renton?
Yes
Which type of category your project falls under per RCW 67.28.1816?
Special event or festival
Funding Amount
15000
Project Summary
Based on our last 6 years of experience of doing New Year Eve Celebrations, we found that they are always popular and attract
lot of people. There are very limited family oriented new year celebrations, and we are planning to bring this celebration in Renton
this year that can be celebrated with entire family. We have hosted these events in Hilton Bellevue from last 6 years and they
always attracted so many people and also booked hotel room nights.
We will be bringing this event for the first time in Renton and make it big celebration with food, music, dances and a great
welcome of new year.
5/16/22, 8:38 AM Print Preview : 2022 Lodging Tax Grant Application (1) : Bulk Print
https://visitrentonwa.com/?gf_page=print-entry&fid=10&lid=1302%2C1301%2C1298%2C1297%2C1296%2C1295%2C1294%2C1293%2C1287¬…2/28
2022 Lodging Tax Grant Application (1) : Entry # 2022 Lodging Tax Grant Application (1) : Entry # 13021302
Project scope of work
New Year Eve celebration with families including music, dance & food.
We help with families with young kid, we provide onsite day care services, so it attracts families to bring young kids too without
worrying about leaving them at home.
As these events run till midnight and more, so people prefer to stay in the hotel instead of driving.
List the beginning and ending date of your project
Dec 31, 2022
What's your plan to encourage more overnight stays in Renton hotels to replenish the hotel/motel lodging tax fund? How
specifically will you measure if people travel more than 50 miles or stay overnight?
Doing publicity of where to stay on social media & website
As these events run after midnight so people prefer to stay overnight in the hotel
Which Renton Hotels will you be working with?
Hyatt Regency Lake Washington
Attendance
What isWhat is
youryour
predictedpredicted
overalloverall
attendance?attendance?
Of your totalOf your total
attendance, howattendance, how
many do you predictmany do you predict
will travel over 50will travel over 50
miles?miles?
Of your overall attendance,Of your overall attendance,
how many do you predicthow many do you predict
will be from out of state ORwill be from out of state OR
out of country?out of country?
Of your overallOf your overall
attendance, howattendance, how
many will pay formany will pay for
overnight lodging?overnight lodging?
Of your overallOf your overall
attendance, howattendance, how
many will NOT paymany will NOT pay
for overnightfor overnight
lodging?lodging?
1000 150 50 45 955
Budget
NYE2022_LTACRenton.docx
Application Certification
I agree to the privacy policy.
I understand the City of Renton and Washington state limitations placed on use of Lodging Tax funds and certify that the
requested funds will be used only for the purposes described in this application or as approved by the City Council. I understand
use of funds is subject to audit by the State of Washington. I have read and understand the criteria by which our application will be
evaluated and understand that if our application is selected for funding, we will be required to enter into a binding agreement with
the City to ensure completion of the project
Name
Menka Soni
Certification
5/16/22, 8:38 AM Print Preview : 2022 Lodging Tax Grant Application (1) : Bulk Print
https://visitrentonwa.com/?gf_page=print-entry&fid=10&lid=1302%2C1301%2C1298%2C1297%2C1296%2C1295%2C1294%2C1293%2C1287¬…3/28
2022 Lodging Tax Grant Application (1) : Entry # 2022 Lodging Tax Grant Application (1) : Entry # 13021302
I certify that my statements are true and have approval from my board/agency to apply for this grant.
I have read and understand the City of Renton Grant Guidelines and will provide all documentation requested by the City in
support of this application.
I consent to having this website store my submitted information to process this grant application.
1
Budget for 2022 NYE
Expenses Amount
Venue (Grand Ball Room In Hyatt) 16000
Lights & sound 6000
Stationery, Misc. Items 600
Event Manager, Decorations & Other workforce expenses 1000
Printing - Banner, Flyers, Brochures, Yard Sign 100
Marketing / Advertisement Expenses 1000
Food 5000
City Permits & Insurance 400
Total Expense 30,100
Revenue
Vendor & Sponsors 3000
Tickets& Fee 9000
Matching donations from Microsoft / Boeing / Expedia 5000
Tourism Grant from City of Renton 15000
Total Revenue 32,000
Intend Use of Grant Amount
Requested Amount $15,000
Venue & food 15000
Total 15000
EXHIBIT 3:
LODGING TAX/TOURISM PROMOTION GRANT PROGRAM
LTAC RECOMMENDATIONS
EXHIBIT 4:
LODGING TAX/TOURISM PROMOTION GRANT PROGRAM
CALL FOR APPLICATIONS
1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov |
CITY OF RENTON
FOR IMMEDIATE RELEASE
April 8, 2022
City of Renton Contacts
Jessie Kotarski, Economic Development Manager, 425-430-7271
Maryjane Van Cleave, Communications & Engagement Director, 425-430-6713
City of Renton accepting applications for second round of Tourism Promotion Grants
Deadline for applications is 4:30 p.m. on Friday, May 13, 2022
RENTON, WA – Organizations with programs or activities that promote tourism in Renton can now
apply for a second round of Lodging Tax Grants for events in 2022.
Eligible events are not limited to within the Renton city limits. However, events must show measurable
drive-in tourism within the city limits. Organizations may apply for multiple events.
The grant application is online. Applications are due by 4:30 p.m. on Friday, May 13, 2022.
Finalists will present their requests to the Lodging Tax Advisory Committee on Tuesday, May 24, 2022
via Zoom. The committee will make its final recommendations to Renton City Council in June.
The grants are funded by Washington state’s Hotel-Motel Tax, which is collected on all in-city lodging
stays of less than 30 days.
Questions concerning the application process may be directed to Jessie Kotarski, Economic Development
Manager, at 425-430-7271 or via email at jkotarski@rentonwa.gov.
About the City of Renton
The City of Renton, Washington, with a population of 107,100 (2021), is located on the southeast shore of Lake
Washington, just south of Seattle. Renton's strong economic base, diverse marketplace and favorable business
climate have attracted nationally recognized companies that wish to provide employees and their families an
outstanding quality of life. Renton is the home of Boeing, PACCAR, IKEA, Super Bowl Champion (2014) Seattle
Seahawks, two-time (2016 & 2019) Major League Soccer Champion Seattle Sounders FC (in 2024), and the eternal
resting place of rock icon Jimi Hendrix. More information is on our website, in news releases, or on Facebook,
Twitter, Instagram, and Nextdoor.
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EXHIBIT 5:
LODGING TAX/TOURISM PROMOTION GRANT PROGRAM
REIMBURSEMENT REQUEST FORM
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CHECKLIST FOR REIMBURSEMENT
Evaluation Report
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Date Invoice
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Description Advertising Promotional Event Misc. Total
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As grantee, I certify to the best of knowledge and belief the billed costs of disbursements are in
accordance with the terms of the project and that the reimbursement represents the Hotel/Motel
Tax specifications under Senate House Bill 5647 and which have not previously been requested.
FOR CITY USE ONLY
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EXHIBIT 6:
LODGING TAX/TOURISM PROMOTION GRANT PROGRAM
FINAL REPORT FORM
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Total Activity Cost $
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DEFINITION OF METHODOLOGY FOR QUESTIONS BELOW:
This methodology is defined by the Joint Legislative Audit and Review Committee and is used for reporting to
the Legislature about the use of lodging tax for each jurisdiction.
x Direct Count:Actual count of visitors using methods such as paid admissions or registrations, clicker
counts at entry points, vehicle counts or number of chairs filled. A direct count may also include
information collected directly from businesses, such as hotels, restaurants or tour guides likely to be
affected by an event.
x Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold,
redeemed discount certificates, brochures handed out, police requirements for crowd control or visual
estimates.
x Representative Survey: Information collected directly from individual visitors / participants. A
representative survey is a highly structured data collection tool, based on a defined random sample of
participants, and the results can be reliably projected to the entire population attending an event and
includes margin of error and confidence level.
x Informal Survey: Information collected directly from individual visitors or participants in a non-random
manner that is not representative of all visitors or participants. Informal survey results cannot be projected
to the entire visitor population and provide a limited indicator of attendance because not all participants had
an equal chance of being included in the survey.
x Structured Estimate: Estimate produced by computing known information related to the event or location.
For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the
international building code allowance for persons (3 sq. ft.).
x Other:(please describe)
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OVERALL
ATTENDANCE
Enter the total number of people predicted to
attend this activity/event (this number would
have been submitted on your application for
funds); the actual number of people who
attended this activity/event; and the method
used to determine attendance.
PREDICTED:#
ACTUAL (ESTIMATED):#
METHODOLOGY (definitions provided above):
EXPLAIN TRACKING METHOD:
50+ MILES
ATTENDANCE
Enter the total number of people who travelled
greater than 50 miles predicted to attend this
activity/event (this number would have been
submitted on your application for funds); the
actual number of people who travelled more
than 50 miles to attend this activity/event; and
the method used to determine attendance.
PREDICTED:#
ACTUAL (ESTIMATED):#
METHODOLOGY (definitions provided above):
EXPLAIN TRACKING METHOD:
OUT OF
STATE /
COUNTRY
ATTENDANCE
Enter the total number of people from outside
the state and country predicted to attend this
activity/event (this number would have been
submitted on your application for funds); the
actual number of people from outside the state
and country who attended this activity/event;
and the method used to determine attendance.
PREDICTED:#
ACTUAL (ESTIMATED):#
METHODOLOGY (definitions provided above):
EXPLAIN TRACKING METHOD:
PAID FOR
OVERNIGHT
LODGING
ATTENDANCE
Enter the total number of people predicted to
pay for overnight lodging in Renton to attend
this activity/event (this number would have been
submitted on your application for funds); the
actual number of people who paid for overnight
lodging and attended this activity/event; and the
method used to determine attendance.
PREDICTED:#
ACTUAL (ESTIMATED):#
METHODOLOGY (definitions provided above):
EXPLAIN TRACKING METHOD:
DID NOT PAY
FOR
OVERNIGHT
LODGING
ATTENDANCE
Enter the total number of people predicted to
attend this activity/event without paying for
overnight lodging in Renton (this number would
have been submitted on your application for
funds); the actual number of people who
attended this activity/event without paying for
overnight lodging; and the method used to
determine attendance.
PREDICTED:#
ACTUAL (ESTIMATED):#
METHODOLOGY (definitions provided above):
EXPLAIN TRACKING METHOD:
PAID
LODGING
NIGHTS
Enter total predicted lodging nights in Renton
(this number would have been submitted on
your application for funds); and actual number
of paid lodging nights-(One lodging night = one
or more persons occupying one room for one
night); and the method used to determine
attendance.
PREDICTED:#
ACTUAL (ESTIMATED):#
METHODOLOGY (definitions provided above):
EXPLAIN TRACKING METHOD:
Please describe any other information that demonstrates the impact of increased tourism attributable to the special
event, festival, or tourism-related facility.
RENTON SPECIFIC QUESTIONS:
Did you experience a higher number of tourists this year? If not, what do you think was a contributing factor?
Did you complete all of the items on your Scope of Work consistent with your application submitted to the Renton
Lodging Tax Advisory Committee? If not, which items do you still need to complete? Do you plan on completing
those items with your own resources? If so, when?
Do you plan to do anything differently next year to expand your event, increase tourism to Renton, or increase
visitors to your facility?