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Home My WebLink AboutCommittee of the Whole - 10 Oct 2022 - Agenda - Pdf CITY OF RENTON AGENDA - Committee of the Whole Meeting 4:00 PM - Monday, October 10, 2022 7th Floor Council Chambers/Videoconference 1. 2023/2024 BIENNIAL BUDGET a) Presentation If you would like to attend this week's meeting remotely, you can do so by going to https://us02web.zoom.us/j/86753290028?pwd=M2pOc09HWWNrY05uVnlIWnpGS1E4UT09 Zoom Meeting ID: 867 5329 0028, Passcode: 881839 You can call through Zoom at (253) 215-8782 and use the Meeting ID. 2023-2024 PROPOSED BUDGET DEPARTMENT PRESENTATIONS OCTOBER 10,2022 AGENDA ITEM #1. a) DEPARTMENT SCHEDULE–OCTOBER 10TH Equity Housing and Human Services Police Parks and Recreation Executive Municipal Court AGENDA ITEM #1. a) DEPARTMENT SCHEDULE-OCTOBER 17TH Public Works Community and Economic Development City Attorney Human Resources & Risk Management Finance AGENDA ITEM #1. a) EQUITY, HOUSING, AND HUMAN SERVICES DEPARTMENT 2023-2024 Budget See department details starting on page 3-53 of the proposed budget document AGENDA ITEM #1. a) THE EHHS DEPARTMENT WAS ESTABLISHED AS OF AUGUST 2021 “BUILD AN INCLUSIVE INFORMED CITY WITH EQUITABLE OUTCOMES FOR ALL IN SUPPORT OF SOCIAL, ECONOMICAL, AND RACIAL JUSTICE”AGENDA ITEM #1. a) EQUITY, HOUSING, AND HUMAN SERVICES PROPOSED BUDGET Proposed Additions: •Equity Manager position •Additional $250K per year in human services funding •$100K for housing opportunity funding •Additional $45K for professional services 2021 2021 2022 2022 2023 2024 Adopted Actual Adopted Estimate Proposed Proposed Operating Budget Summary 1,493,644 3,298,257 1,522,001 5,886,441 3,672,672 3,706,897 Position Summary 7.50 10.50 7.50 11.00 12.00 12.00 Does not include House Bill 1590 funds AGENDA ITEM #1. a) 2023/2024 BUDGET REQUESTS •Increase Human Services Funders Collaborative (HSFC) grant funding with revenue recovery funds. $250,000 •Replenish established Housing Opportunity Fund currently at a zero balance.$100,000 •Increase amount of funding dedicated to professional services supporting Equity efforts and resources.$45,000 •One new FTE position dedicated to Equity in order to transition from this work being done by a consultant.Equity Manager AGENDA ITEM #1. a) HUMAN SERVICES DIVISION-INCREASE OF $250,000 DIRECT GRANTS PROVIDED AGENDA ITEM #1. a) HOUSING OPPORTUNITY FUND $100,000 AGENDA ITEM #1. a) PROFESSIONAL SERVICES $45,000 AGENDA ITEM #1. a) EQUITY MANAGER NEW FTE POSITION Title VI Operationalizing many years of foundational equity trainings with tools, process, and resources for staff. Collaborate on trainings for staff with Organizational Development Manager, HR, and other departments. Collect and provide analytics on city efforts around equity and regional efforts. Provide Census updates. Build upon and expand existing relationships with diverse community groups. Support efforts and strategies around equitable public engagement efforts. Create metrics and reports that support citywide equitable efforts. Support efforts around accessibility and physical barriers affecting access or communication.AGENDA ITEM #1. a) EHHS DEPARTMENTAL 2021/2022 HIGHLIGHTED ACCOMPLISHMENTS The great migration. The creation of the EHHS Department. Partnered with the Renton Housing Authority to secure $9.5 million in public funds for the 75-unit Sunset Gardens affordable rental housing project. The city allocated $1.5 million of that from the HB 1590 funds. Executed the creation of the Equity Commission, putting into place its structure and processes following Robert’s Rule of Order. Housing Repair Assistance Program (HRAP) served 148 homeowners. Community Outreach Coordinator position was created and filled to build upon existing relationships with our community and expand to reach those who have not connected with the city prior. Managed and disbursed $ 2.1 million in one-time COVID-19 relief; CARES, and CDBG-CV. Plan, Coordinated and executed the Multi-Cultural Festival after a two-year hiatus. Re‐establish the Neighborhood Program’s staff liaison group which will offer residents city resources and a direct contact within the city, in addition to the neighborhood program coordinator.AGENDA ITEM #1. a) EHHS DEPARTMENTAL 2023/2024 HIGHLIGHTED GOALS Create departmental analytics and narratives to capture impacts, gaps. and financial management. Complete the human services needs assessment and create an implementation plan to execute recommendations. Create a strategy for utilization of HB 1590 funds for council review and input, leveraging regional efforts, community organizations, and businesses. Conduct a refresh of the Mayor’s Inclusion Task Force and onboard new members who expand the outreach efforts to cultural groups not currently represented on the Task Force. Improve and update the Housing Repair Assistance Program’s computer software for accurate reporting on cost analysis of repairs and maintenance to homes. Develop and partner with existing community outreach efforts to support residents needing social services, mental health assistance, or experiencing food insecurities. Coordinate implementation of the Housing Action Plan through the existing interdepartmental Housing Action Team. Coordinate and host four Neighborhood Program city picnics, with interdepartmental support and execution. AGENDA ITEM #1. a) QUESTIONS AGENDA ITEM #1. a) RENTON POLICE DEPARTMENT 2023-2024 Budget See department details starting on page 3-80 of the proposed budget document AGENDA ITEM #1. a) POLICE PROPOSED BUDGET Proposed additions: •Communications & community engagement manager •2 public records specialists •4 commissioned officers •$500K equipment •$176K Valley Communications 2021 2021 2022 2022 2023 2024 Adopted Actual Adopted Estimate Proposed Proposed Operating Budget Summary 42,530,483 41,412,792 43,642,136 48,626,347 49,328,345 51,334,423 Position Summary 163.40 164.00 163.40 164.00 171.00 171.00 AGENDA ITEM #1. a) Mission: Working together to provide professional and unbiased law enforcement services to our community.AGENDA ITEM #1. a) ‘21-’22 Accomplishments Hiring/Promotions Outreach/Engagement/Programs Technology Training Co-Responder Unit AGENDA ITEM #1. a) Downtown Patrol District Provide a consistent presence to enforce violations of the law, deter criminal activity, and assist community members and businesses. Addition of 4 commissioned FTEs •2023 budget increase: $619,564 •2024 budget increase: $706,052 AGENDA ITEM #1. a) Equipment Update equipment and technology to increase public safety and department efficiency. Increase budget for equipment acquisition •2023 budget increase: $500,000 •2024 budget increase: $0 AGENDA ITEM #1. a) Communication and Engagement Responsible for the development and oversight of department’s communication and engagement strategic plan. Integrating the department’s communication and public relations initiatives into a cohesive effort that conveys a consistent message in support of the mission, vision, values, goals, and objectives of the department. Addition of 1 FTE 2023 budget increase: $180,570 2024 budget increase: $200,120 AGENDA ITEM #1. a) Public Records Increase records staff to meet the growing demand and complexity of public records requests. Addition of 2 FTEs •2023 budget increase: $262,359 •2024 budget increase: $263,968 AGENDA ITEM #1. a) Valley Communications Increased personnel costs, infrastructure, and building maintenance. Addition to budget •2023 budget increase: $0 •2024 budget increase: $176,000 AGENDA ITEM #1. a) Questions?AGENDA ITEM #1. a) PARKS & RECREATION DEPARTMENT 2023-2024 Budget See department details starting on page 3-94 of the proposed budget document AGENDA ITEM #1. a) PARKS & RECREATION PROPOSED BUDGET Proposed additions: •3 parks maintenance positions & equipment •3 additional vehicles for parks maintenance staff •Parks capital investments •$270K golf course operating costs 2021 2021 2022 2022 2023 2024 Adopted Actual Adopted Estimate Proposed Proposed Operating Budget Summary 18,568,906 14,734,916 19,025,438 20,621,296 19,571,438 20,071,128 CIP Budget Summary 3,838,533 6,913,791 2,528,162 30,941,906 1,071,216 1,940,216 Position Summary 74.50 75.25 74.50 75.50 76.50 75.50 AGENDA ITEM #1. a) PROMOTING A LIVEABLE, INCLUSIVE COMMUNITY PARKS AND RECREATION DEPT AGENDA ITEM #1. a) MISSION To promote a more livable and inclusive community by providing quality recreation and events, museum, golf course, planning & capital improvement projects, modern parks and trails, forestry program, and undisturbed natural areas. 28AGENDA ITEM #1. a) BOARDS AND COMMISSIONS •Parks Commission •Renton Historical Society •Renton Senior Citizen Advisory Committee •Renton River Days Board •Renton Sister Cities Association •Maplewood Golf Course Men’s and Ladies’ Club Boards Staff also participate in numerous city, community, regional, and state boards, committees, service groups, and task forces to support plans and projects. 29AGENDA ITEM #1. a) ORGANIZATION 30 Kelly Beymer -Parks and Recreation Administrator Recreation Director Carrie Nass Parks and Trails Director Cailín Hunsaker Administrative Secretary .2 Margie Beitner Maplewood Golf Course Manager Steve Meyers Parks Planning and Natural Resources Director Erica Schmitz Renton History Museum Manager Elizabeth Stewart Parks Maintenance Manager Steve Brown Parks Maintenance Supervisor Dana Appel Parks Maintenance Supervisor Bryce Goldmann Program Coordinator Carrie Olson Program Coordinator Teresa Nishi Urban Forestry Manager Ian Gray Capital Projects Manager Alan Wyatt Capital Projects Coordinator Betsy Severtsen Parks Planning Manager Jason Lederer Administrative Secretary VACANT Recreation Manager Jennifer Spencer Recreation Supervisor Sean Claggett Recreation Supervisor Sean Conway Recreation Supervisor Thomas Puthoff Golf Course Operations Assistant Diane Wagner Office Aide Stephanie Snyder Collection Manager VACANT Public Engagement Coordinator VACANT Golf Professional Kirk Gleason Golf Course Superintendent Tim Marrapodi Administrative Assistant, Roberta Graver Recreation Systems Technician Ryan Delfin Administrative Secretary .8 Margie Beitner Total FTEs:76.5 (includes 6 vacancies) Supplemental Staff: 124 (2022)AGENDA ITEM #1. a) ADMINISTRATION AGENDA ITEM #1. a) 2021-22 ACCOMPLISHMENTS •Reviewed Capital Projects to meet community needs and budget opportunities •Worked through department transition and services provided •Hired/trained new Recreation Director, Parks Planning and Natural Resources Director and Golf Course Manager •Ongoing,continue to build stronger intra-departmental partnerships to ensure and improve efficiency, collaboration and responsible use of time, funds, and resources •Renaming of Renton Senior Activity Center in honor of Don Persson 32AGENDA ITEM #1. a) •Complete construction of the Family First Community Center •Complete identified Bond projects •Assess opportunity to continue new round of Bond projects to meet the growing community needs. •Complete division revision to surveys/process supporting Renton Results •Continue to provide opportunities of engagement throughout the City’s diverse communities •Continue to work through the ‘new normal’to provide innovative,creative,efficient processes, programs, and events •Update/revise the Interlocal Agreement with Renton School District for reciprocal field and facility use •Hold management team retreat on leadership development in 2023 •Continue to identify alternative funding opportunities through grants,partnerships,and sponsors 33 2023-24 HIGHLIGHTED GOALS AGENDA ITEM #1. a) RENTON HISTORY MUSEUM AGENDA ITEM #1. a) •Organized and mounted seven temporary exhibits, on topics ranging from a history of marriage in Renton to refugees’ experiences in South King County, to life on the Black and Cedar Rivers •Expanded and enhanced online offerings during COVID- 19 closure •Received grants from 4Culture, King County Council, 35 2021-22 ACCOMPLISHMENTS AGENDA ITEM #1. a) •Participated in the creation of the new online Historic Renton Tree Tour with the Urban and Community Forestry Division •Renovated the north gallery as dedicated programming space with assistance from 4Culture and City of Renton Facilities Division •Accepted the donation of 1,139 historic objects and photographs, including a collection of rare glass plate negatives 36 MORE ACCOMPLISHMENTS AGENDA ITEM #1. a) 2023-24 HIGHLIGHTED GOALS •Support renewal of the Museum Management Agreement between the City of Renton and the Renton Historical Society •Rebuild volunteer program after pandemic losses •Host a community-based Black History Month exhibit in winter 2023 37AGENDA ITEM #1. a) MORE GOALS •Assist Parks Division in expanding historic interpretation in and about parks •Revise the Museum’s Photo Reproduction Policy 38AGENDA ITEM #1. a) PARKS AND TRAILS AGENDA ITEM #1. a) 2021-22 ACCOMPLISHMENTS •Continued COVID-19 protocols in parks and programs per State guidelines •Continued interdepartmental efforts to establish/maintain irrigation in City right-of-ways •Customized data reports and charts from City Works work management software 40AGENDA ITEM #1. a) MORE ACCOMPLISHMENTS •Installed an AARP outdoor fitness area as part of Renton’s ‘Age‐Friendly City’ designation •Partnered with United Way of King County and Renton School District to facilitate the Summer Meals Program •Utilized existing technology (ENERGOV) to create online process for the Veterans Memorial Park engraved tile program 41AGENDA ITEM #1. a) MORE ACCOMPLISHMENTS •Provided interdepartmental support for City‐hosted events such as Arbor Day/Earth Day, July 4 Celebration, and Renton River Days •Provided training and opportunities for staff to stay current with certifications and licensing •Updated informational signage and kiosks at Coulon Park and Earlington Park 42AGENDA ITEM #1. a) EXECUTED GRANTS •AARP Outdoor Fitness Area Grant for equipment installation at North Highlands Park •United Way of King County Summer Lunch Program in coordination with Renton School District •King Conservation District Members Jurisdiction Grant to pay the City’s portion of the FEMA Cedar Riverbank Stabilization project 43AGENDA ITEM #1. a) PARKS AND TRAILS 44 DATA HIGHLIGHTS 2021 (COVID-year) 2022 (COVID recovery) # Volunteers: # Volunteer Hours Served: 282 people 771 hours 475 people 1,125 hours # SNAP and SNAP Match Patrons at Renton Farmers Market 503 455 Renton Farmers Market Vendor Sales:$ 313,951 $ 530,000 # Park Maintenance Work Orders generated in Cityworks:11,127 6,986 (TYD 9/26/2022)AGENDA ITEM #1. a) •Secure a location for a long-term Parks Maintenance operations facility to replace the shop on Bronson Way N •Complete FEMA project to stabilize Cedar River embankment erosion next to the Cedar River Trail •Determine park attendance and trends using mobile data and applied demographic information •Continue to increase participation in the Supplemental Nutrition Assistance Program/Market Bucks incentive at Renton Farmers Market 45 2023-24 GOAL HIGHLIGHTS AGENDA ITEM #1. a) •Lead interdepartmental efforts to patrol, post, and clear encampment sites on City‐owned properties •Provide interdepartmental support for City‐hosted events such as Arbor Day/Earth Day, July 4 Celebration, and Renton River Days •Refine data reports and charts to ‘tell our story’ from City Works work management software 46 MORE GOALS AGENDA ITEM #1. a) 2023-24 PARKS AND TRAILS BUDGET PROPOSALS 1.The Parks and Trails Division is requesting an addition of one (1) full-time Lead Parks Maintenance Worker position and two (2) Parks Maintenance Worker 2 positions to manage three strategies: City-wide contracted groundskeeping, incorporating Crime Prevention through Environmental Design (CPTED) into landscaping practices and addressing encampment cleanups more directly. 2.And seeks an approval for three (3) Fleet vehicles to its Parks Maintenance program to supply the resources needed for the eight (8) new full-time positions approved in early 2020. Hiring and equipment purchases were delayed due to sudden COVID-19 restrictions. 47AGENDA ITEM #1. a) PARKS PLANNING AND NATURAL RESOURCES AGENDA ITEM #1. a) 2021-22 ACCOMPLISHMENTS •Sunset Neighborhood Park opened to the public •Completed design and construction documents, secured permits and bid four Bond projects; construction underway or beginning within the next month •Applied for over $2.5 million in grant funding; 100% award success rate •Initiating construction of Senior Outdoor Exercise Area Improvements 49AGENDA ITEM #1. a) MORE ACCOMPLISHMENTS •Replaced play equipment at Coulon, Liberty, Kennydale Beach, and Cascade parks •Initiated structural reviews for Coulon Park and system‐wide park bridges •Completed Senior Activity Center paving repairs and accessibility improvements •Renovated Teasdale Park Basketball Court 50 “When I hear about a new playground in Renton, I expect great things. This is, after all, the city that gave us showstopper playgrounds at Gene Coulon Memorial Beach Park and Sunset Neighborhood Park. Renton nailed it with those two recent park revamps.” –Parent MapCredit: JIAYING GRYGIEL AGENDA ITEM #1. a) MORE ACCOMPLISHMENTS •Updated citywide GIS Tree Inventory database •Adopted 10-year Urban Forest Management Plan (UFMP) •Created Historic Tree Tour and Story Map in downtown Renton •Engaged community with Arbor Day Celebration and ongoing research project 51AGENDA ITEM #1. a) State Legislative Direct Appropriation Grant Coulon North Water Walk Improvements $1.3M King County Parks Capital and Open Space Grant Coulon North Water Walk Improvements $481,050 King County Conservation Futures Program (grant & reimbursement) May Creek Acquisition $305,181 Federal Land and Water Conservation Fund (LWCF) Grant through the WA State Recreation and Conservation Office (RCO) Coulon Trestle Bridge Replacement $500,000 State RCO Grant Application Tennis/Pickleball Court and Parking Lot Improvements at Talbot Hill Reservoir Park $350,000 (pending award) Total Award Funds $2,936,231 52 EXECUTED GRANTS AGENDA ITEM #1. a) 2023-24 GOAL HIGHLIGHTS •Implement new Urban Forestry Management Plan with enhanced tree planting and tree maintenance •Complete an Urban Forest Tree Canopy Cover Assessment •Complete structural review report for Coulon Park and system‐wide park bridges and identify capital improvement priorities based on results 53AGENDA ITEM #1. a) 54 MORE GOALS •Continue Inter‐agency coordination: •WSDOT I-405 Renton to Bellevue Project •Seattle Public Utilities Broodstock Collection Facility •King County Parks Soos Creek Trail •King County Eastrail •And with WA Department of Natural Resources for the Sam Chastain Trail easement •Continue interdepartmental coordination on development review, plan implementation and long-range planning efforts and special projects AGENDA ITEM #1. a) 55 •Complete construction of the four ongoing Bond projects: •Kiwanis Park Improvements •Philip Arnold Park Improvements •Coulon Trestle Bridge Replacement •Coulon North Water Walk Renovation •Replace play equipment at Maplewood, Windsor Hill, and Glencoe Parks •May Creek Trail corridor acquisition •Cedar River Trail Flood Disaster Repairs (Parks and Trails) 2023-24 BUDGET PROPOSAL: CAPITAL DECISION PACKAGE DETAIL, PLEASE REFER TO PAGE 5-10 OF THE BUDGET BOOK AGENDA ITEM #1. a) 56 •Complete Coulon Swim Beach assessments •Complete repairs to the Liberty Park Sports Courts and Skate Park •City Hall turf replacement and drainage evaluation (Parks and Trails) •Design, permit, and begin construction on Talbot Hill Tennis/Pickleball Court and Parking Lot Improvements project (likely to receive grant) •Commence design development for May Creek Trail South Trail and apply for grant funding to support construction phase •Continue collaboration with King County on extending Eastrail South to Coulon Park, with funding from the Move Ahead Washington program •Cedar River Trestle Bridge Structural Assessment: timber approach and steel bridge structures. 2023-24 BUDGET PROPOSAL: CAPITAL CONTINUED DECISION PACKAGE DETAIL, PLEASE REFER TO PAGE 5-10 OF THE BUDGET BOOK AGENDA ITEM #1. a) 2023-24 BUDGET KEY NEEDS NOT CURRENTLY FUNDED IN 2023-24 CIP BUDGET: •Pavement repairs to Coulon Park Trail and Cedar River Trail •Parks Recreation and Natural Areas Plan update: if not updated, grant eligibility will be lost •Initial studies to support development of Cleveland Richardson and May Creek Park properties; •Recently notified by WA Recreation Conservation Office that these must be developed per grant requirements from acquisition •Coulon shoreline erosion: if worsens, walking trail could be in jeopardy 57AGENDA ITEM #1. a) RECREATION AGENDA ITEM #1. a) 2021-22 ACCOMPLISHMENTS •Leveraged technology to improve the following business processes and customer experience: •Converted boat launch permitting to an online process •Developed and implemented online and mobile check‐in process for patrons and recreation building usage, to better quantify numbers served, and enhance safety for patrons •Utilized existing technology (ENERGOV) to create online process for Temporary Event Permits 59AGENDA ITEM #1. a) MORE ACCOMPLISHMENTS Quickly adapted operations and programs to COVID-19 restrictions by activating virtual, drive- thru, and human service programs •Drive thru events, virtual programs and classes •Largest food drive-thru pick-up and delivery site for seniors in king county, in partnership with Sound Generations •Held numerous food and blood drives for community 60AGENDA ITEM #1. a) MORE ACCOMPLISHMENTS •Recruited, hired, trained and onboarded eight new full-time recreation staff •Equity and inclusivity goals: o Finalized Age‐Friendly Renton action plan. Implementation of action plan to start in 2023. o Updated sports field and gymnasium allocation process to ensure equitable access with Renton residency as a priority, and opportunity for emerging sports and organizations who serve youth and vulnerable populations. 61AGENDA ITEM #1. a) RECREATION 62 DATA HIGHLIGHTS 2021 (limited operations) 2022 (YTD 9/2022) # of visits at Henry Moses Aquatic Center 20,605 45,912 # of Participants registered for programs 20,610 25,997 # of Recreation Clients in XPLOR Recreation Database 36,000 53,074 AGENDA ITEM #1. a) EXECUTED GRANTS 63 King County Best Starts for Kids Grant STREAM Team, out‐of‐school program $173,507 Assoc. of WA Cities Summer Experiences and Enrichment for Kids Grant Outdoor-based summer programming and camps for youth $129,472 Veterans, Seniors, Human Services Levy funded Grant Outreach and program development with diverse and isolated seniors $115,384 King Co. Aquatics Grant Feasibility study to maintain and enhance Henry Moses Aquatic Center $100,000 AARP FitLot Grant Senior Fitness Programming $11,030 King County Parks Youth Sports Grant Adaptive Recreation equipment and scholarships $10,000 Total Award Funds $440,000 AGENDA ITEM #1. a) •Activate Liberty Park Building with environmental and other recreation programming •Develop ongoing funding source for Gift of Play Scholarship program •Hold annual community forum regarding recreation programs and opportunities, to solicit feedback to best meet the needs of the community 64 2023-24 GOAL HIGHLIGHTS AGENDA ITEM #1. a) •Expand Henry Moses Aquatic Center season, by offering targeted programming and rentals in spring and fall •Work with Facilities Division and consultants to secure funding to maintain and enhance Henry Moses Aquatic Center 65 MORE GOALS AGENDA ITEM #1. a) MAPLEWOOD GOLF COURSE AGENDA ITEM #1. a) 2021-22 ACCOMPLISHMENTS •Added electronic tee sheet for online tee time booking •Added fly over videos and new aerial photos on web site and new promotional signage •In 2021, remained open every day through Covid pandemic with low staffing levels and processed over 55,500 rounds 67AGENDA ITEM #1. a) 68 •Converted driving range light poles with an LED retro fit •Converted parking lot light poles with energy efficient LED fixtures •Purchased 60 new golf carts •Installed new protective netting around the Driving Range MORE ACCOMPLISHMENTS AGENDA ITEM #1. a) 2023-24 HIGHLIGHTED GOALS •Fire protection re-piping: replace exposed sprinkler pipe in the cart storage area •Replace ball washing and dispensing machine in the Driving Range •Renovate tee boxes ( #6, #9, #12, #18) •Achieve a minimum 85% good to excellent rating for Golf Course conditions, value of Driving Range, and level of service in the Pro-Shop 69AGENDA ITEM #1. a) •Purchase new mowers and equipment to replace aging fleet •Upgrade HVAC controls in the Clubhouse •Begin plan and assessment for replacement of Driving Range artificial turf and fencing 70 MORE GOALS AGENDA ITEM #1. a) 71 Fee Increase proposals in Red to support Enterprise Fund –based on Competitive Market Analysis Fees 2022 2023 2024 18-Hole Weekday $41 $43 $43 9-Hole Weekday $20 $32 $33 18-Hole Weekday, Sr.$31 $34 $34 9-Hole Weekday, Sr.$23 $26 $26 18-Hole Weekday, Jr.$25 $25 $26 9-Hole Weekday, Jr.$19 $19 $20 18-Hole Weekend $48 $50 $50 9-Hole Weekend $30 $32 $35 Club Rental-Regular $30 $30 $35 Club Rental-Premium $60 $60 $65 Golf Cart Fees-18-Hole $36 $36 $38 Golf Cart Fees-9-Hole $24 $24 $26 2023-24 BUDGET PROPOSALS Fees 2022 2023 2024 Half Cart, 18-Hole $18 $18 $19 Half Cart, 9-Hole $12 $12 $13 Driving Range, Lg Bucket $12 $13 $14 Driving Range, Sm Bucket $9 $10 $11 Driving Range, Warm Up Bkt $6 $6 $7 Lessons-1/2 hr Private $55 $55 $60 Lessons 1 hr Private $80 $80 $90 Lessons ½ hr Series Private $200 $200 $220 Lessons 1 hr Series Private $300 $300 $330 Lessons Group Series $140 $140 $160 Lessons ½ hr Private, Jr.$35 $35 $40 Playing Lesson Per Hole $25 $25 $30 AGENDA ITEM #1. a) 72 QUESTIONS AGENDA ITEM #1. a) EXECUTIVE DEPARTMENT 2023-2024 Budget See department details starting on page 3-9 of the proposed budget document AGENDA ITEM #1. a) MAYOR'S OFFICE MISSION AND GOALS The Mayor's Office provides leadership and management for the City of Renton government to take strategic action, implement decisions efficiently and accurately,and apply city policies uniformly to achieve city goals expeditiously. The Mayor’s Office includes:the Office of the Mayor,Chief Administrative Officer,and Intergovernmental Relations AGENDA ITEM #1. a) MAYOR'S OFFICE ACCOMPLISHMENTS AND GOALS MAYOR’S OFFICE 2021/2022 ACCOMPLISHMENTS •Successfully advocated for Renton’s legislative priorities with regional, state, and federal representatives •Strengthened partnerships and collaborative relationships with neighboring cities, county, and regional partners •Reorganized the city departments to elevate and better align key operations in support of our business plan goals •Established a new department to align our efforts around Equity, Housing, and Human Services, and facilitated a public process to install the first members of our Equity Commission. •Ensured continuity of city service delivery to the city through the pandemic •Provided legislative and financial support to our community through multiple funding mechanisms •Welcomed exciting new business partners to the city that will have an impact for generations AGENDA ITEM #1. a) MAYOR’S OFFICE 2023/2024 GOALS •Support the Mayor and Council, coordinating the input of Department Administrators, in continuous refinement of the City’s business plan. •Ensure progress towards City’s goals and objectives by appropriately placing authority, assigning accountability, and monitoring performance. •Provide strategic leadership and oversight for the City’s annual budget, comprehensive plan, and business and operational plans. •Assess the character of city services and programs and prepare recommendations to City Council to guide decisions on the level of effort and resources allocated to each. •Ensure that resident concerns are addressed accurately, sensitively, and in a timely manner. AGENDA ITEM #1. a) EXECUTIVE SERVICES DEPARTMENT Established August 2021 •Communications & Engagement •Information Technology •Emergency Management •Office of the City Clerk •Organizational Development and Performance AGENDA ITEM #1. a) EXECUTIVE SERVICES PROPOSED BUDGET Proposed additions: •Communications specialist II •.375 print and mail assistance •$513K software and professional services •$112K court public defenders •Limited term business systems analyst •Information Technology capital investments 2021 2021 2022 2022 2023 2024 Adopted Actual Adopted Estimate Proposed Proposed Operating Budget Summary 12,545,173 11,250,399 12,798,407 17,798,616 14,480,224 14,789,650 IT CIP Budget Summary 334,000 237,601 325,000 4,931,797 1,040,000 975,000 Position Summary 39.63 40.63 39.63 41.63 44.00 44.00 AGENDA ITEM #1. a) EXECUTIVE SERVICES DEPARTMENT MISSION AND PURPOSE ESD Mission:We leverage and build upon our strengths to optimize the work of the city while it visible and accessible to all. The Executive Services Department includes five divisions: •Communication and Engagement •Information Technology •Emergency Management •City Clerk and Public Records •Organizational Development and Performance Our shared purpose is to support city operations in their work toward the goals adopted in our business plan.AGENDA ITEM #1. a) ESD METRICS City Service Area City Service Area Strategies Performance Measures 2015 Results 2016 Results 2017 Results 2018 Results 2019 Results 2020 Results 2021 Results Safety and Health Encouragement of a self reliant community through programs and education. Number of Emergency Management Accreditation Program (EMAP) standards that are met completely or partially met and currently in progress, as a measure of emergency management excellence and indication of preparedness. new 2019 new 2019 new 2019 new 2019 25%55%86% Residents rating the quality and accessibility of City services as "good" or better. no data next survey 2017 no data next survey 2019 survey canceled survey canceled next survey 2023 Percent of survey responses that rate the City's job of keeping residents informed as "good" or better. 65%next survey 2017 67%next survey 2019 survey canceled survey canceled next survey 2023 Opportunities for the public to engage and influence City government. Number of Legislative documents (agenda, minutes, ordinances, resolutions, etc) published & available. 148 121 140 173 204 155 114 Number of Public Records Requests (City general requests/non-police)332 616 678 608 691 628 648 Number of internal documents (contracts including lease agreements, MOU's, etc.) that are executed and recorded. 722 725 714 874 693 740 655 Training hours/learning opportunities provided per FTE will increase.new 2019 new 2019 299 1,203 hours 4,381 hours 4,404 hours 2,382 hours Internally provided training and development opportunities are rated as "good" or better by attendees. new 2019 new 2019 new 2019 new 2019 90%97%97% Functional work environment. Percent of system availability (network "uptime") as provided by System Services. 99%97%99%99%99%98%99% Highly qualified, healthy, well trained, and productive workforce. Representative Government Internal Support Policy and fiscal accountability. Policy and program decisions reflecting community values.AGENDA ITEM #1. a) ESD|COMMUNICATIONS & ENGAGEMENT MISSION AND PURPOSE The Communications and Engagement Division supports the City of Renton’s Business Plan and strategic goals through collaboration and coordination of communication efforts with all departments to inform and engage with the community. Communications Division’s core services are designed to provide Renton residents,customers,businesses,and visitors with relevant information in a timely manner that creates opportunities for participation and encourages engagement as a member of a thriving community.AGENDA ITEM #1. a) ESD|COMMUNICATIONS & ENGAGEMENT DIVISION 2021/2022 ACCOMPLISHMENTS •Assessed city-wide communication platforms, tools, and practices to inform a strategic plan for developing policies and procedures, increase customer service capacity of the division, and enhance opportunities for engagement with the city •Assessed city-wide engagement strategies in order to further inform the divisions’ strategic plan as well as provide a toolkit of standardized best practices for communication and engagement for all departments •Launched a pilot digital engagement platform to expand opportunities for two-way dialogue in order to determine if it is an enhancement to our communications and engagement efforts and can be expanded more broadly •Filled a long-vacant Digital Communications position •Currently conducting search for new division director •Initiated a cross-departmental Social Media Content group to improve awareness of tools available through Communications, for general coordination of messaging, and problem-solving •In partnership with Organizational Development, rebooted a cross-departmental Community Engagement and Outreach workgroup to share information on events, and find opportunities to collaborate and coordinate efforts •Provided successful communications support for city celebrations and events and supported departments hosting events such as ribbon cuttings, dedications, groundbreakings, and other events •Modernized and coordinated social media practices that benefit all departments, including providing metrics for analysis AGENDA ITEM #1. a) ESD COMMUNICATIONS & ENGAGEMENT 2023/2024 GOALS •Finalize a five-year strategic plan that will modernize the City’s communication and engagement with the public to be aligned with the mission of the division, department, and City •Develop policies and procedures that support contemporary, standardized practices for communication and engagement for the City •In partnership with Organizational Development, provide training to city staff on communication and engagement standards, policies, and best practices •In partnership with IT, upgrade and redesign the City’s website •In partnership with IT and Organizational Development, display and share data and metrics that are available within the City’s information systems that speak to the goals of the business plan •Expand the digital engagement platform (if pilot is successful) •Actively use data analytics to regularly inform effective communications •Enhance media relations to achieve regional and local coverage on key issues •Enhance Channel 21 productions with more robust programming •Continue to prepare and train for possible large-scale emergencies in partnership with Emergency Management •Support staff development to ensure strategies will remain fresh, modern, and innovative AGENDA ITEM #1. a) ESD|INFORMATION TECHNOLOGY MISSION AND PURPOSE The Information Technology (IT)Division,in support of the City’s priorities,provides comprehensive IT solutions and services to all departments,enabling optimal City operations and services. IT’s core services include supporting customers through technology innovations and maintenance in support of network infrastructure,cybersecurity,business applications systems, Geographic Information Systems,equipment such as computers, copier/printers,scanners,mobile devices,etc.,and business and operations administration.AGENDA ITEM #1. a) ESD| INFORMATION TECHNOLOGY 2021/2022 ACCOMPLISHMENTS •Developed a Capital Improvement Plan that will secure funding for aging IT investments •Assisted Police in implementing a body camera and in-car video system for police •Implemented an Airport Management system for the Renton Municipal Airport •Implemented an online application for Veterans Memorial Park •Implemented an online grants application system for neighborhood grants •Streamlined and automated the warrant process through the document management system for courts and police •Configured the permitting system to accept online rental registrations •Reconfigured the permitting system to accept online utility and right of way permits •Improved and expanded public Wi-Fi at our community centers (in progress) •Completed Disaster Recovery assessment •Deployed new Enterprise GIS platform •Deployed new version of the COR Maps application •Developed numerous CAD and crime dashboards to support internal reporting and analysis •Implemented technology solutions to improve hybrid work AGENDA ITEM #1. a) ESD INFORMATION TECHNOLOGY 2023/2024 GOALS •Complete the IT Strategic plan and begin implementing recommendations •Begin process for ERP Replacement •Begin implementation of Disaster Recovery Infrastructure •Replace Rentonwa.gov Content Management System •Expand public Wi-Fi to downtown core area •Establish a framework for data-driven dashboards •Significantly expand the use of dedicated GIS web applications and dashboards to provide better information to both City staff and the general public •Improve A/V systems at community centers •Replace phone system Budget Proposal: •Increase the information technology budget by $163 thousand in 2023 to support the finance ERP Transition project with one limited term employee for project management and information technology support.AGENDA ITEM #1. a) ESD|CITY CLERK MISSION AND PURPOSE The City Clerk Division's mission and purpose is to encourage civic education and participation,and to create a climate and culture of openness and transparency in Renton City government through effective facilitation of the legislative process,and through accountable stewardship of public information and official City records.AGENDA ITEM #1. a) ESD|CITY CLERK 2021/2022 ACCOMPLISHMENTS •Managed the Council Chambers technology replacement and enhancement project that included the decommissioning of the old equipment and installation of new video monitors, microphones, cameras, broadcasting equipment, and production software,and established a new video-on-demand streaming service for Renton's Channel 21 •Submitted the 2020 and 2021 Joint Legislative Audit & Review Committee (JLARC) reports, used to inform the State of the City's compliance with the Public Records Act two months prior to the annual deadline •Automated digital records-keeping processes via Laserfiche for several key lines of business across the City •Enhanced digital recording procedures for certain document types with the King County Recorder's office •Enhanced electronic contract routing procedures for City contracts •Enhanced City Clerk Policy and Procedures including Records Management and Public Records Processing policies •Trained Volunteer board and commission members on the Public Records Act, the Open Public Meetings Act, records retention requirements, and hybrid in-person/virtual meeting requirements AGENDA ITEM #1. a) ESD CITY CLERK 2023/2024 GOALS •Develop and implement a Five-Year Strategic Plan •Fully implement the RMS functionality of Laserfiche by end of 2024 •Implement at least one line of business in Laserfiche for every department •Scan all permanent, vital, and historical records into Laserfiche for long-term maintenance •Enhance the Records and Information Management (RIM) program by implementing a new program that reduces costs and improves record-keeping,provides adequate protection for City records, and preserves historical records •Improve the Hearing Examiner calendaring process •Update the City procurement policy in collaboration with the Finance and City Attorney departments Budget Proposal: •Increase the city clerk budget by $149 thousand to accommodate the King County election costs and software applications necessary for public records administration. AGENDA ITEM #1. a) ESD|ORGANIZATIONAL DEVELOPMENT & PERFORMANCE MISSION AND PURPOSE To provide leadership,direction,training,and expertise to facilitate systemic,team,and individual improvement throughout the organization. •Employee Engagement •Organizational Awareness •Employee Development •Team Facilitation •Process Improvement •Internal Communications •Data Analysis & Metrics •Equity & Inclusion •Project Management •Customer Service AGENDA ITEM #1. a) ESD|ORGANIZATONAL DEVELOPMENT & PERFORMANCE 2021/2022 ACCOMPLISHMENTS •Lean Belting Programs •Culture Orientation for New Employees •Results Based Accountability (RBA) Performance Measure Project •Technology Training •Mentorship, Leadership, Emotional Intelligence Workshops •Diversity, Equity, and Inclusion Regional Engagement and Training •Mental Health Resources, Workshops, and Support •High Performing Organization (HPO) Training AGENDA ITEM #1. a) ESD ORGANIZATIONAL DEVELOPMENT & PERFORMANCE 2023/2024 GOALS •Emergency Management Internal Communications Project •Equity Lens in Project Management •City-Wide Community Survey •Performance Measure Update Project •Lean Six Sigma Belting Programs •Leadership Academy and HPO Expansion •Executive Services Work Order System Project •Customer Service Processes, Accessibility, and Inclusivity of City Services •Technology Training and Application Development •Communications and Engagement Standards, Policies and Procedures, and Best Practices Budget Proposal: •Transfer of $30 thousand in discretionary city-wide training dollars from the human resources budget to organizational development to support the training and development efforts now led by the organizational development manager. AGENDA ITEM #1. a) ESD|EMERGENCY MANAGEMENT MISSION AND PURPOSE Throughout the entire emergency management cycle of •Prevention •Mitigation •Preparedness •Response •Recovery Emergency Management is: “Fostering a culture of preparedness and community self-sufficiency. Working inclusively with our diverse community to coordinate effective disaster response.Preparing our whole community to be uniquely resilient through adversity and recovery.”AGENDA ITEM #1. a) ESD|EMERGENCY MANAGEMENT 2021/2022 ACCOMPLISHMENTS •24/7 EOC Duty Officer responded to: 12 weather emergencies, 1 transportation emergency, and… •Local COVID response and recovery activities, with advocacy for Renton needs and priorities •Comprehensive Emergency Management Plan, one-third revision •Continuity of Operations Plan review and partial revision •Inclusive Emergency Communication Plan revision, to communicate with our diverse community •Cedar Falls Dam Failure Evacuation planning coordination •Expanded/revised EOC SOPs, with WebEOC integration and EOC position-specific training •Cascadia Rising Exercise, including a functional amateur radio exercise for volunteers •Integrated Emergency Management Course coordination in Emmitsburg, MD for almost 60 City staff and partner agency representatives •Annual emergency preparedness campaign •Public Assistance grant activity coordination for 2020 flood damages (approx. $8M of projects) •Funding for several resilience-related projects for other departments and agency partners AGENDA ITEM #1. a) ESD EMERGENCY MANAGEMENT 2023/2024 GOALS •Relaunch and expand the Renton Emergency Preparedness Academy to include virtual options •Renew the City’s StormReady designation by meeting all requirements for that distinction •Complete revision and formal adoption of the Comprehensive Emergency Management Plan, including the Recovery Framework •Complete revision and formal adoption of the Continuity of Operations Plan •Conduct an annual review of the Hazard Mitigation Plan •Conduct an EOC functional exercise •Migrate EOC training to online platform delivery to increase accessibility and participation AGENDA ITEM #1. a) SUMMARY OF PROPOSED INCREASES •IT Increase the information technology budget by $163 thousand in 2023 to support the finance ERP Transition project with one limited-term employee for project management and information technology support. •Communications & Engagement Increase the communications & engagement budget by $212 thousand with one full time employee and additional funds for contracted services to expand the capacity of the division. •Clerk and Public Records Increase the city clerk budget by $149 thousand to accommodate the King County election costs and software applications necessary for public records administration. •Organizational Development Transfer of $30 thousand in discretionary city-wide training dollars to organizational development from the human resources budget to support the training and development efforts now led by the organizational development manager. •Other/Admin Add one-time funding of $125 thousand for executive services administration for contracted support in data report writing services and contracted services to support the reduction of work backlog created by long-term vacancies and pandemic-related disruptions and program improvements throughout the department. AGENDA ITEM #1. a) QUESTIONS AGENDA ITEM #1. a) RENTON MUNICIPAL COURT 2023-2024 Budget See department details starting on page 3-33 of the proposed budget document AGENDA ITEM #1. a) MUNICIPAL COURT PROPOSED BUDGET Proposed additions: •No new changes 2021 2021 2022 2022 2023 2024 Adopted Actual Adopted Estimate Proposed Proposed Operating Budget Summary 3,102,930 2,622,084 3,215,462 3,646,622 3,395,240 3,563,092 Position Summary 17.00 17.00 17.00 17.00 17.00 17.00 AGENDA ITEM #1. a) RENTON MUNICIPAL COURT Mission: The mission of the Renton Municipal Court, as an independent and impartial branch of our community’s government, is to resolve matters fairly and impartially, ensure the protection of rights and liberties of all individuals, deliver accessible and inclusive justice and ensure a dignified forum to build public confidence and trust in the court system. Vision: Renton Municipal Court advances justice for all who come before it.We are an innovative, efficient, and accessible court system committed to balancing accountability and therapeutic models of justice.We work collaboratively with justice partners to serve the community of Renton with integrity and transparency.AGENDA ITEM #1. a) THE TEAM AGENDA ITEM #1. a) AGENDA ITEM #1. a) AGENDA ITEM #1. a) AGENDA ITEM #1. a) SUPPORTING THE CITY OF RENTON BUSINESS PLAN Provide a safe, healthy vibrant community 1 Build an inclusive informed city with equitable outcomes for all in support of social, economic, and racial justice 2 Meet service demands and provide high quality customer service 3 AGENDA ITEM #1. a) 2021-2022 ACCOMPLISHMENTS Community Court –Commencement of Renton’s first Therapeutic Court Youth Traffic Court –Commencement of Renton’s first youth restorative justice model Implemented weekly mental health calendars for a consistent and coordinated approach to a complex issue Expanding online public portals with e-filing and interactive forms AGENDA ITEM #1. a) 2023-2024 GOALS Expand court programs to improve accessibility to court and services, including therapeutic programsExpand Increase availability and access to jail alternativesIncrease Implement procedural justice initiativesImplement Develop additional opportunities for community inclusionDevelop AGENDA ITEM #1. a) EMERGING CHALLENGES •Navigating future changes to COVID impact •Implementing increased language translation functions to court signs, court orders, handouts and instructions beyond the top 3 Renton languages •Developing in-house options to increasing mental health, domestic violence and drug related charges.AGENDA ITEM #1. a) QUESTIONS AGENDA ITEM #1. a) REMAINING BUDGET ACTIVITIES October 17th –Committee of the Whole–4pm •Department presentations October 17th –Regular Council Meeting –7pm •Public hearing on revenue sources and proposed 2023-2024 budget October 24th –Committee of the Whole –TBD •Finish remaining department presentations, if needed •Council deliberation/committee report October 24th –Regular Council Meeting –7 pm •Public hearing November 7th –Regular Council Meeting –7 pm •Adopt committee report •1st reading of 2023-2024 budget ordinance •1st reading 2023 property tax levy ordinance •2023-2024 utility rate and user fee ordinance November 14th –Regular Council Meeting –7 pm •2nd reading & enactment all budget-related legislation •Fee schedule resolution AGENDA ITEM #1. a)