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Home My WebLink AboutCommittee of the Whole - 17 Oct 2022 - Agenda - Pdf CITY OF RENTON AGENDA - Committee of the Whole Meeting 4:00 PM - Monday, October 17, 2022 7th Floor Council Chambers/Videoconference 1. 2023/2024 BIENNIAL BUDGET a) Presentation If you would like to attend this week's meeting remotely, you can do so by going to https://us02web.zoom.us/j/86753290028?pwd=M2pOc09HWWNrY05uVnlIWnpGS1E4UT09 Zoom Meeting ID: 867 5329 0028, Passcode: 881839 You can call through Zoom at (253) 215-8782 and use the Meeting ID. 2023-2024 PROPOSED BUDGET DEPARTMENT PRESENTATIONS OCTOBER 17,2022 AGENDA ITEM #1. a) PUBLIC WORKS DEPARTMENT 2023-2024 Budget See department details starting on page 3-110 of the proposed budget document AGENDA ITEM #1. a) MISSION STATEMENT Mission Statement The Public Works Department manages and maintains Renton’s Utility, Transportation,and Public Buildings in a skillful,professional and caring manner so as to improve the lives of our residents and business customers. Core Services The department develops, builds and maintains streets, sidewalks, water, wastewater, surface water, airport, and public building infrastructure. Also coordinates collection of recycling & refuse, and procures and maintains the city's vehicle fleet.AGENDA ITEM #1. a) PROPOSED BUDGET & PROPOSED ADDITION Downtown Parking Garage security contract $240K Airport Operation Expense Increase $57K Traffic Maintenance Increase (signals, signs, markings, communication) $130K 2024 Comprehensive Utilities Rate Study $160K PW Sustainability Section Operating Expenses $59K NPDES Fees Increase $60K 2021 2021 2022 2022 2023 2024 Adopted Actual Adopted Estimate Proposed Proposed Operating Budget Summary 97,596,185 89,464,954 99,085,345 107,447,007 107,570,719 111,626,298 CIP Budget Summary 7,242,299 40,314,156 18,249,170 186,093,807 17,717,915 20,831,696 Position Summary 197.50 197.50 197.50 203.50 203.50 203.50 AGENDA ITEM #1. a) PROPOSED BUDGET, RATES & CHANGES Proposed 2023-2024 Utility Rate Increases are: Water –0% for 2023 and 0% for 2024. Wastewater –3% for 2023 and 3% for 2024. Surface Water –4% for 2023 and 4% for 2024. A typical single-family residential customer’s total utility bill will increase for all three utilities by $1.58 per month ($18.96/year) in 2023, and $1.64 per month ($19.68/year) above the 2023 total monthly utility bill in 2024. Proposed 2023-2024 Utility System Development Charge (SDC )Fees*: Water:$4,850 –an increase of $350 Wastewater:$3,650 –an increase of $150 Surface Water:$2,300 –an increase of $200 •*(SDC Fee for a typical new single-family residential home connection)AGENDA ITEM #1. a) PROPOSED BUDGET, RATES & CHANGES Solid Waste/Recycling/Composting Customer Class 2023 2024 Single-Family 7.75%7.75% Commercial & Multifamily 6.9%6.8% Roll-off 5.7%5.0% Overall 7.2%7.1%AGENDA ITEM #1. a) STATISTICS Transportation –What we maintain Traffic Signals 135 Street Lights 5,154 Flashing School Beacons 86 Radar Speed Feedback Signs 43 Crosswalk Flashers 34 Traffic Street Signs 20,270 Channelization Lines (centerline, crosswalk, edge, stop)1.8M linear feet/345 miles Thermoplastic Paint Arrows 3,763 Traffic Surveillance Cameras 20 Vehicle Radios 1,729 AGENDA ITEM #1. a) STATISTICS Airport –What we maintain (Jan 2020-2021) Area (in acres)170 Runway Length (in feet)5,382 Total Based Aircraft (including 7 based jets)280 Total Landing and Take offs 132,462 Number of Boeing 737 Commercial Aircraft Operations 148 Total Number of Leases 129 AGENDA ITEM #1. a) STATISTICS Utilities -What we maintain Statistic Water Wastewater Surface Water Number of Customer Accounts 18,499 19,053 24,649 Service area (square miles) 17.25 18.8 (inside city) 3.3 (outside city) 25.23 Total Water Sales (gallons)2,298,976,991 Infrastructure 318 miles of pipe 9 wells, 1 spring 12 reservoirs 12 pump stations 38 pumps 2 treatment facilities 46 PRV stations 3,870 hydrants 11,894 valves 235 miles of pipe 20 lift stations 5.13 miles of force main 6,700 maintenance access structures 287.2 miles of pipe 442 facilities 17,162 catch basins & maintenance access structures 3 pump stations AGENDA ITEM #1. a) STATISTICS Solid Waste 2021 2022 Customer Count 26,127 27,140 Service Area (square miles)25.23 25.23 Garbage Tons Collected 43,575 47,281* Recycle Tons Collected 13,702 13,984* Organics Tons Collected 15,444 15,771* * Projected annual tons AGENDA ITEM #1. a) STATISTICS Streets –What we maintain Street Center Line Miles 318 Lane Miles 753 Lane Miles of Pavement Markings 450 Number of street signs 15,500 Number of City-Owned Street Lights 4,900 Signalized Intersections 135 Alley Miles 8 Flashing School Beacons 87 AGENDA ITEM #1. a) STATISTICS 2020 Pavement Condition Index by Planning Area Comparison of pavement condition inventory of city-maintained streets Total centerline miles = 319 AGENDA ITEM #1. a) UPDATE TO THE COMPREHENSIVE CITY WALKWAY PLAN Length of Missing Sidewalk 196 Miles Length of Existing Sidewalk 357 Miles Length of Street Frontage 553 Miles AGENDA ITEM #1. a) STREET& SIDEWALK RETOUCH Return to City Council with a proposal for the formation of Citywide Transportation Benefit District (TBD). The proposed funding from the TBD would address maintenance of existing streets and construction and repair of existing and missing sidewalks. MOVE AHEAD WASHINGTON (approved 2022) provided expanded authority to TBD's. Councilmanic Authority to impose a 0.1% Sales Tax AGENDA ITEM #1. a) 2021-2022 GRANTS RECEIVED Rainier Ave S Corridor Improvements –Phase 4, TIP #22-22 •$11,181,850 -$2,000,000 Regional Mobility Grant, $5,000,000 Transportation Improvement Board (TIB). Federal funding in the amount of $4,181,850. SE 168th St. Bike Lanes/Safe Crossings Project, TIP #22-24 •$500,000 as part of the 2021-2023 State Capital Budget Safer Access to Neighborhood Destinations (SAND), TIP #22-15 •$247,397 through the Washington Traffic Safety Commission Oakesdale Ave SW Preservation Project, TIP #22-03 •$1,300,000 Surface Transportation Program (STP) federal grant Sunset Trail, (NE Sunset Blvd (SR 900) Corridor Improvements –Phase 1), TIP #22-20 •$1,378,810 Congestion Mitigation and Air Quality (CMAQ) federal grant NE 44th Street/I-405 Park and Ride, TIP #22-54 •$258,000 as part of the 2022 supplemental state capital budget AGENDA ITEM #1. a) 2021-2022 GRANTS RECEIVED Stormwater Management Action Planning $202,125 Small Scale Stormwater Projects (CMP rehabilitation) $182,558 Cedar River Gravel Removal Project $$2,788,934 Monroe Ave NE Infiltration Facility $5,151,947 Cedar River Levee Recertification $$4,704,172 Cedar River Flood Risk Reduction Feasibility Study $$499,658 Burnett Ave S and Williams Ave S Water Quality Retrofit Project $1,203,288 Sunset Gardens Offsite Water System Improvements $1,472,037 NE 16th St & Jefferson Ave Green Connection Project $1,875,799 Heather Downs Detention Pond Retrofit Project $300,250 Madsen Creek Improvement Project $679,035 Stormwater Facility Retrofit Study $184,983 Sources •Washington Department of Ecology $8,487,140 •King County Flood Control District $9,390,609 •Department of Commerce $1,472,037 •King County Waterworks $70,000 AGENDA ITEM #1. a) 2021-2022 GRANTS RECEIVED TOTAL: $49,069,631 Airport Rescue Grant •FAA ARPA Grant $59,000 CRRSA Grant •FAA ARPA Grant $57,162 Washington State Commerce Grant •Energy Efficiency Grant $267,626 for heating, cooling controls, and lighting upgrades at City Hall, Henry Moses Aquatic Center, Maintenance Shop, and Liberty Park Family First Community Center •$14.4 Million, over 100 sources varying from $10 -$4,000,000 AGENDA ITEM #1. a) TRANSPORTATION Transportation Systems plans, designs, constructs, operates and maintains a transportation system that provides safe and efficient movement of people and goods; enhances environmental quality; and is compatible with local and regional mobility goals and development objectives. AGENDA ITEM #1. a) ACCOMPLISHMENTS 2021-22 Project Completed Williams Ave S and Wells Ave S Conversion Project AGENDA ITEM #1. a) ACCOMPLISHMENTS 2021-22 Project Completed Houser Way Intersection and Pedestrian Improvements AGENDA ITEM #1. a) ACCOMPLISHMENTS 2021-22 Project Completed Lake Washington Loop Trail –Phase 3 AGENDA ITEM #1. a) ACCOMPLISHMENTS 2021-22 Project Completed Renton Elementary and Middle School Crossings AGENDA ITEM #1. a) ACCOMPLISHMENTS 2021-22 Project Completed Duvall Avenue NE, NE 7th Place to Sunset Blvd AGENDA ITEM #1. a) ACCOMPLISHMENTS 2021-22 Project Completed Bronson Way Bridge Painting AGENDA ITEM #1. a) 2023-2024 CONSTRUCTION PROJECTS Park Avenue North Extension AGENDA ITEM #1. a) 2023-2024 CONSTRUCTION PROJECTS Rainier Ave South, Corridor Improvements, Phase 4 AGENDA ITEM #1. a) 2023-2024 CONSTRUCTION PROJECTS Bronson Way Seismic Work and Houser Way and Williams Avenue Painting and Seismic Work AGENDA ITEM #1. a) 2023-2024 CONSTRUCTION PROJECTS South 43rd Street Overlay and ADA Ramp Project AGENDA ITEM #1. a) 2023-2024 CONSTRUCTION PROJECTS Lake Washington Traffic Calming Project AGENDA ITEM #1. a) UTILITY SYSTEMS DIVISION Mission Statement: Manage the planning, engineering, construction, programs and asset management functions for the city’s water, wastewater, and surface water utility sections, in a sustainable manner that ensures public health and safety, meets all regulatory requirements, protects environmental resources, is financially sound, and supports the city’s business plan goals.AGENDA ITEM #1. a) ACCOMPLISHMENTS Downtown Utility Improvement Project Installed 3,130 feet of 12-inch water system and 11 new fire hydrants •Installed 6,319 feet of 8”-24”pipe and lined 1,908 feet of sewer system with 37 structures Installed 6,220 feet of 8”-36” storm system with 117 structures Started construction on March 1, 2021, completed on September 13, 2022, five months ahead of the construction contract required completion date Total Construction Cost: $13,250,000, Engineer’s Estimate: $14,903,723 AGENDA ITEM #1. a) ACCOMPLISHMENT Jefferson/NE 16th Stormwater & Water System Improvement Project Project Statistics 2,470 LF of 12” new water system 7 new fire hydrants 3,450 LF of new storm system 12 bioretention water quality facilities 3,750 LF of porous concrete sidewalk Project Budget of $3,850,444 Final construction cost:$3,052,300 •Ecology grant funding $1,808,900 Flood Control District grant $182,180 AGENDA ITEM #1. a) ACCOMPLISHMENTS Completed Plans, Programs and Regulatory Requirements: Adopted the Water System Plan Update (10-years ending in 2031). Adopted the Updated Surface Water Utility’s System Plan Adopted the Long-range Wastewater Management Plan. Adopted the 2022 Renton Surface Water Design Manual. Initiated the Stormwater Pollution Source Control Program. Initiated Stormwater Management Action Planning. Updated the Water System Risk and Resilience Assessment and Emergency Response Plan. Completed the Stormwater Facility Retrofit Study. Springbrook Creek Wetland and Habitat Mitigation Bank Project (final year of 10-year establishment period completed).AGENDA ITEM #1. a) ACCOMPLISHMENTS Capital Improvement Program Total Expenditure & Grant Funding: UTILITY 2021-2022 TOTAL EXPENDITURES Water Utility $6,315,088 Wastewater Utility $8,844,267 Surface Water Utility (22%)$11,173,499 Total CIP Expenditures $26,332,854 Grant Funded $2,507,555 As of September 30, 2022 AGENDA ITEM #1. a) HIGHLAND 435- ZONE RESERVOIR PROJECT Replace existing reservoir that is seismically vulnerable, leaks, and to increase storage for growth Construct the transmission mains from Edmonds Ave NE to Monroe Ave NE in 2023 Construct reservoir in 2024 -2026 2023 –2024 budget: $22,739 Million (remaining 2022 budget) Total Project cost $30 million AGENDA ITEM #1. a) HIGHLANDS WATER MAIN IMPROVEMENTS Sunset Gardens offsite water system improvements Construct in 2023 2023 budget -$1.672 Million (CHIP Grant +$200,000 new funding request 2024 budget -$500,000 (new funding request for additional improvement in the Sunset- Highlands area)AGENDA ITEM #1. a) WATER MAIN REPLACEMENT Design and construction of new water system in the Windsor Hills neighborhood. Design and construction to be completed in 2023 and 2024. Adopted Water System Plan recommends replacing 7,000 feet of pipe/year 2023 budget: $1.5 Million (new funding request) 2024 budget: $1.5 Million (new funding request)AGENDA ITEM #1. a) KENNYDALE LAKELINE SEWER UPGRADE Multi-year project Final design 2023 –2024 Construction planned to start in 2025 2023 budget: $2 Million (remaining 2022 budget) 2024 budget: $4 Million ($2.063 Million requested in new funding) Total Estimated Project Budget $10 million AGENDA ITEM #1. a) MONROE AVE NE AND NE 2ND ST INFILTRATION SYSTEM IMPROVEMENTS Complete design in 2023 Construction planned for 2023 -2024 2023 budget: $2.3 Million (new funding request) 2024 budget: $2.3 Million (new funding request) Grant funding: $5.093 Million in 2022 Total Estimated Project Budget $16.1 million AGENDA ITEM #1. a) SE 172ND ST AND 125TH AVE N STORM SYSTEM IMPROVEMENTS Project located in the Cascade- Benson Hill Area Project to provide stormwater quality treatment, install previous concreted sidewalks and new storm systems in the streets Complete Design in 2023 Construction in 2024 2024 budget: $1.5 Million (new funding request) Total Estimated Project Budget $3.6 million AGENDA ITEM #1. a) FACILITIES Mission Statement Provide a safe, clean, productive, and well-maintained building environment for the City’s employees and the public by leveraging technology, developing, maintaining, and delivering sustainable professional services to the City of Renton.AGENDA ITEM #1. a) ACCOMPLISHMENTS Implement consistent standards for Cell Tower Leases Implement citywide Lease Review procedures Replace City Hall fire pump, boilers, generators, IT server room Replace all lighting in the downtown parking garage with LED lighting AGENDA ITEM #1. a) GOALS Completion of the Family First Community Center Completion of the Phase 3 ESCO project Plan, develop, and implement a customer engagement process and program to increase customer knowledge of satisfaction with Facilities Services Develop and implement Service Level Agreements (SLA) for all City buildings AGENDA ITEM #1. a) MAINTENANCE SERVICES Mission Support the operating sections of the public works maintenance division. Provide planning, budgeting, goal setting, and management. Provide purchasing and inventory support. Establish effective liaison and project coordination and perform administrative, customer service contact, and record system management.AGENDA ITEM #1. a) ACCOMPLISHMENTS Work completed by Water Quality Crew, Water Utility Instr./SCADA Tech, and Maintenance Division Electrician Complete rebuild of Mount Olivet Reservoir Pump Station AGENDA ITEM #1. a) ACCOMPLISHMENTS Rebuilt Pump $20,000 Rebuilt Motor $10,000 VFD Install/Upgrades $30,000 RTU Telemetry Box $20,000 Box Control/Instrumentation $20,000 Paint Station $6,000 Communication Upgrades $4,000 Electrical Upgrades $15,000 $125,000 Contractor/Engineering cost estimate $600,000 -$650,000 AGENDA ITEM #1. a) ACCOMPLISHMENTS Purchase of Carlson Paver increased crew production from 50- 70 tons daily to 125-170 tons daily Full lane paving Quicker truck turnaround Larger, smoother patches Increases Maintenance Division’s contribution to our O.C.I rating Quicker completed street rebuilds AGENDA ITEM #1. a) ACCOMPLISHMENTS Painted Rolling Hills, South Talbot, and Mount Olivet Reservoir Tanks Work done by the Water Maintenance crew, cost of materials for each site was approximately $20,000 which included aerial lift rental Contractors/Engineer estimates, approximately $600,000-$700,00 each site AGENDA ITEM #1. a) AIRPORT Mission Statement Operate the Renton Municipal Airport in a safe and fiscally responsible manner in support of general, business, and manufacturing aviation users through the administration of leases, fees, and user charges, the implementation of Capital Improvement programs and in accordance with Federal Aviation Administration policies and procedures.AGENDA ITEM #1. a) ACCOMPLISHMENTS Completed Design of new Airport Administration Offices Completed Airport Layout Plan Update Completed Removal of Northeast Corner Derelict Building AGENDA ITEM #1. a) PROPOSED IN 2023-2024 Taxiway Alpha Paving Airport Office Relocation Cedar River log removal Received AIP Grant Funding for Taxiway Alpha Rebuild Completed Engineer’s Assessment for Sinking Parking Area near maintenance Building AGENDA ITEM #1. a) SUSTAINABILITY & SOLID WASTE Mission Statement Provide leadership, planning, resources, and programs that enable the department to advance zero waste, prevent pollution, reduce carbon emissions, and conserve natural resources in a manner that is responsive to the needs of customers and the community, delivers value, and is consistent with the city’s business plan.AGENDA ITEM #1. a) ACCOMPLISHMENTS Six Recycle Events Collected Over 63 tons from 1,998 Customers Shift Green Oil & Oil Filter Recycling Program Co-Lead Clean Economy Strategy Public & Staff Engagement Awarded Washington State Department of Commerce EV Infrastructure Planning Grant Piloted Residential Recycling Anti-Contamination Cart-Tagging Program to Improve and Increase Recycling Collected AGENDA ITEM #1. a) GOALS FOR 2023-2024 Adopt Clean Economy Strategy Plan UpdateAdopt Complete Electric Vehicle Infrastructure PlanComplete Build capacity within the city to increase and effectively implement sustainability, climate action, and environmental programs that benefit the communityBuild Increase quantity and quality of recyclables and organics collected to improve sustainability of the programIncrease Complete Public Works Sustainability Inventory and Identify New Projects and Grant OpportunitiesComplete Develop and Adopt a Zero Waste PlanDevelop and Adopt Increase Food Waste CompostingIncrease Increase residential and youth water quality and conservation education & outreach programsIncrease AGENDA ITEM #1. a) QUESTIONS AGENDA ITEM #1. a) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT 2023-2024 Budget See department details starting on page 3-37 of the proposed budget document AGENDA ITEM #1. a) COMMUNITY AND ECONOMIC DEVELOPMENT PROPOSED BUDGET Proposed additions: •Code compliance inspector position 2021 2021 2022 2022 2023 2024 Adopted Actual Adopted Estimate Proposed Proposed Operating Budget Summary 10,926,162 10,494,131 11,303,970 19,559,287 14,223,103 14,800,751 Position Summary 56.50 56.50 56.50 63.00 64.00 64.00 AGENDA ITEM #1. a) MISSION “Enhance the vitality and livability of the Renton community by promoting a prosperous and diverse economy and quality neighborhoods.”AGENDA ITEM #1. a) CHIP VINCENT CED ADMINISTRATOR AMANDA ASKREN ECONOMIC DEVELOPMENT DIRECTOR, ACTING VANESSA DOLBEE PLANNING DIRECTOR BRIANNE BANNWARTH DEVELOPMENT ENGINEERING DIRECTOR ROB SHUEY DEVELOPMENT SERVICES DIRECTOR AGENDA ITEM #1. a) OUR STAFF AGENDA ITEM #1. a) ACCOMPLISHMENTS AGENDA ITEM #1. a) ACCOMPLISHMENTS ECONOMIC DEVELOPMENT Continued work on the adopted Civic Core Vision and Action Plan: Completed Streetscape Phase 1 and 50% of the wayfinding signage. Approval of contract position to support the Downtown Core Efforts for Main Street and support for designation. Main Street designation approved to start January 2023. Lodging Tax Fund: $777,280 in grant awards to support events and activities. Help provide Renton’s art institutions with $20,580 to local non-profits offering free or reduced-price programming. Assisted a diverse array of cultural arts programming with more than $189,000 to local artists and art organizations. Aligned our Technical Services Team within Econ. Dev. allowing for focused data driving decisions. Began successful Downtown cleanup program.AGENDA ITEM #1. a) 37% 31% 20% 5%2%2%2%1% DOWNTOWN CLEANING DATA – SEPTEMBER/2022 GARBAGE - 120 300 (HUMAN FECES) - 102 GRAFFITI - 64 RECYCLE - 15 SHARPS - 7 BULKY WASTE - 6 PRESSURE WASHING - 6 OVERFLOW TRASHCAN - 3 ECONOMIC DEVELOPMENT AGENDA ITEM #1. a) ACCOMPLISHMENTS PLANNING Assisted a monthly average of 386 planning customer service phone calls, in-person visits, emails and virtual appointments. Conducted 25 pre-approved ADU meetings. Staffed 20 land use public hearings for large development projects. Conducted 123 development preapplication meetings. Processed 67 land use permits and environmental reviews. Advanced adoption of 43 docket items, including incentivizing cottage housing, the Rainier/Grady Junction TOD Subarea Plan, and 2 new areas for Multi-Family Tax Exemption. Secured $855,000 in grant funding to implement adopted plans.AGENDA ITEM #1. a) $100,000 awarded for Housing Action Plan implementation, Long Range is using $40,000 to do a land use analysis. EHHS is using the remainder for joint work with SKHiO and for a nexus study. $250,000 awarded for Transit Oriented Development Plan implementation to develop a Planned Action Environmental Impact Statement for the Rainier/Grady Junction TOD Subarea. $100,000 awarded to identify opportunities to increase supply of Middle Housing and to address racially disparate outcomes in land use. $80,000 awarded to develop a vehicle electrification action plan to support electric vehicle policy and infrastructure investments, including a phased transition of the City's fleet. $325,000 will be granted to help with work on the Comprehensive Plan Update. GRANTS FROM DEPARTMENT OF COMMERCE AGENDA ITEM #1. a) TECHNOLOGY ENHANCEMENTS Implemented Virtual Customer Service appointments for Permit Center inquiries. All permit submittals are accepted now electronically, either thru the permit portal or via a secure file share website. Transitioned from paper to electronic plan review –utilizing Bluebeam internally and providing external education on the process. Added a multitude of files to Laserfiche for ease of public access. 6 10 26 30 0 5 10 15 20 25 30 35 August September VIRTUAL APPOINTMENTS 2021 2022 333%200%718 862 806 659 712 658 109 139 97 115 118 100 0 200 400 600 800 1000 April May June July August September CUSTOMERS REQUIRED TO VISIT PERMIT CENTER IN PERSON 2019 2022 -85%-84%-88%-83%-83%-85%AGENDA ITEM #1. a) ACCOMPLISHMENTS DEVELOPMENT SERVICES Applications and permits issued averaged over 400 per month over 2 years. Permit intake averaged a monthly construction valuation of $30.75M or $792M over 2 years. Responded to an average of 267.5 inspection requests per week or roughly 55 inspections per day.AGENDA ITEM #1. a) ACCOMPLISHMENTS CODE COMPLIANCE The team has inspected and processed average of over 500 code cases annually. Online reporting via Renton Responds (SeeClickFix) enabled citizens to easily report violations and account for approximately 75% of complaints. 5% 6% 8% 8% 9% 9% 10% 13% 14% 17% MAX # VEHICLES PER LOT DEFACED PROPERTY VEGETATION STORAGE - BULKY WASTE (PUBLIC) OUTDOOR STORAGE IMPERMISSABLE PARKING STORAGE - BULKY WASTE (PRIVATE) NO BUILDING PERMIT DISABLED VEHICLE/BOAT WEEDS CODE CASES CLOSED JANUARY 2021 TO AUGUST 2022 AGENDA ITEM #1. a) CODE COMPLIANCE SE 200TH ST AGENDA ITEM #1. a) CODE COMPLIANCE HOUSER WAY AGENDA ITEM #1. a) ACCOMPLISHMENTS DEVELOPMENT ENGINEERING Completed projects resulting in over $5.1 million in Developer Contributed Assets to the City. Created and implemented small cell permit processes resulting in over 56 small cell permits issued within the first year. Ensured over $30M in completed private and public site improvements were constructed to City Regulations. Land -28% $1,435,118.17 Storm Water –18 % $931,469.80 Sanitary Sewer –12% $589,497.50 Domestic Water - 11% $553,018.40 Streets -31% $1,608,504.70 DEVELOPER CONTRIBUTED ASSETS TO THE CITY AGENDA ITEM #1. a) ARTS COMMISSION Picture of Commission AGENDA ITEM #1. a) PLANNING COMMISSION AGENDA ITEM #1. a) OUR WORK AGENDA ITEM #1. a) NOTABLE PROJECTS BUILT & OCCUPIED PROJECT OCCUPANCY PROJECT DESCRIPTION VALUATION Sunset Oaks Apartments March 2022 61 apartments within 3 buildings $4.9M Willowcrest Townhomes April 2021 12 units within 3 buildings $2.3M Chick-Fil-A August 2022 4,643 sq ft restaurant $725K Top Golf July 2022 56,197 sq ft building $9.1M Earlington Townhomes December 2021 60 townhome units within 11 buildings $13.5M Penney Lofts June 2021 15,057 sq ft commercial space with 24 apartment units $2M Sapphire Townhomes July 2022 20 units within 8 buildings $6M Walker’s Renton Mazda October 2021 35,478 sq ft building $3.3M TOTAL $41.8 M AGENDA ITEM #1. a) WILLOWCREST 12 OWNERSHIP UNITS SUNSET OAKS 60 UNITS AFFORDABLE HOUSING AFFORDABLE HOUSING AGENDA ITEM #1. a) CHICK-FIL-A TOP GOLF AGENDA ITEM #1. a) EARLINGTON TOWNHOMES 62-UNITS, 7 AFFORDABLE SAPPHIRE TOWNHOMES 20-UNITS AGENDA ITEM #1. a) PENNEY LOFTS 24 UNITS 5,860 RETAIL AGENDA ITEM #1. a) WALKER’S RENTON MAZDA AGENDA ITEM #1. a) NOTABLE PROJECTS UNDER BUILDING PERMIT REVIEW PROJECT PROJECT DESCRIPTION EST. VALUATION Unico Sounder Practice Facility Tenant improvements of existing building $8M Park 5 Apartments 7 story mixed use development with 69 apartments $11.5M Cedar River Apartments 5 story mixed use development with 474 apartments $78M Sunset Gardens 4 story mixed use building to include affordable studios and 1-bedroom apartments $9.5M Forest Terrace 25 single family homes in planned urban development $20M Chateau Valley Tower 9 story senior living facility $19M Brotherton Cadillac 19,516 sq ft sales and service facility $2.3M TOTAL $186.3M AGENDA ITEM #1. a) PARK 5 APARTMENTS 69-UNITS, (8 AFFORDABLE) 3,700 SF RETAIL AGENDA ITEM #1. a) CEDAR RIVER APARTMENTS 481UNITS, 5,000 SF RETAIL 25,000 SF OFFICE AGENDA ITEM #1. a) SUNSET GARDENS 76 AFFORDABLE UNITS13,645 SF RENTON HOUSING AUTHORITY OFFICES AGENDA ITEM #1. a) FOREST TERRACE 25 SINGLE FAMILY HOMES AGENDA ITEM #1. a) NOTABLE PROJECTS UNDER CONSTRUCTION PROJECT PROJECT DESCRIPTION VALUATION Watershed Apartments 6 story building with 145 apartments $29.6M Solera 4 mixed use towers with a total of 590 apartments $143.1M Weatherly Inn Memory Care and Assisted Living Housing $20.5M Family First New 21,100 community center $2.8M Home Depot Remodel existing 138,295 retail space $9.4M RSD Elementary School #16 2-story elementary school $14.5M Sunset Terrace 108 apartments $17.3M Canopy PUD 55 single family homes in planned urban development $38M TOTAL $274.9M AGENDA ITEM #1. a) CANOPY 55 SINGLE FAMILY HOMES AGENDA ITEM #1. a) WEATHERLY INNSOLERAWATERSHED NEED PIC FROM BRI AGENDA ITEM #1. a) RSD ELEMENTARY SCHOOL #16HOME DEPOTFAMILY FIRST AGENDA ITEM #1. a) NOTABLE PROJECTS IN THE PIPELINE PROJECT PROJECT DESCRIPTION EST. VALUATION Southport West 1,200,000 SF of Office and 50,000 SF of retail $550M Kennydale Gateway 385-unit residential development with 1,500 SF of retail $89M Logan Six Mixed Use Mixed use building with 6,317 SF of commercial space and 105 residential units. $34M Sounders FC Facility at Longacres Improvements of existing building, addition of outdoor recreation facilities and accessory structures $37M Total $710M AGENDA ITEM #1. a) SOUTHPORT WEST 1.25 MILLION SF OFFICE / 50,000 SF RETAIL AGENDA ITEM #1. a) KENNYDALE GATEWAY 385 UNITS 1,500 SF RETAIL AGENDA ITEM #1. a) LOGAN SIX 105 UNITS 6,300 SF RETAIL AGENDA ITEM #1. a) UNICO –SOUNDERS PRACTICE FACILITY AGENDA ITEM #1. a) CURRENT INITIATIVES / GOALS AGENDA ITEM #1. a) CURRENT INITIATIVES / GOALS ECONOMIC DEVELOPMENT Evaluate and launch a business outreach and recruitment program to understand the gaps, resources, and opportunities throughout the City. Establish and implement a workplan for the Civic Core Action Plan to evaluate timelines, resources, finances, and to secure the commitments to move forward. Attract new businesses and new development by promoting Renton as a top location for investment. Continue successful Downtown Cleanup initiative. Motivate and ignite a creative economy through arts and culture. Expand and grow the City’s public art programs with diverse artists participating.AGENDA ITEM #1. a) CURRENT INITIATIVES / GOALS PLANNING Complete the Comprehensive Plan Update and meet the State deadline of 2024. Complete the work on grants for Middle Housing Grant, Rainier/Grady TOD Plan Planned Action EIS, Housing Action Plan Implementation, and Climate Action Implementation. Continue to engage the community on large scale development projects.AGENDA ITEM #1. a) CURRENT INITIATIVES / GOALS PERMITTING Continue to provide excellent customer service to internal and external customers. Meet or exceed departmental goals for timely review of permits, and land use and pre-application submittals. Provide high quality development review to reduce impacts to the community and ensure new development maintains public health and safety, provides sustainable public and private infrastructure and increases mobility. Standardize construction management and inspection tools and procedures in coordination with other divisions and departments.AGENDA ITEM #1. a) INITIATIVES AND GOALS CODE COMPLIANCE Work to meet or exceed departmental goals for timely resolution of Code Compliance complaints and voluntary compliance. Hiring qualified applicants to fill open Code Compliance positions. Increased workforce will allow Code Compliance to implement a program for proactive Code Enforcement.AGENDA ITEM #1. a) BUDGET REQUEST AGENDA ITEM #1. a) $314K FOR 1 FULL-TIME CODE COMPLIANCE INSPECTOR (COST OVER 2 YEARS) To maintain a safe and enjoyable place to live, work and play, CED has requested one (1) full time Code Compliance Inspector to support Code Compliance efforts and build a program that will address code violations proactively. •The program ensures public safety, health, and welfare for those who live and work in the City of Renton by working with the homeowner, business owner or property owner to abate violations of the City of Renton Municipal Code. •Code Compliance activities investigate violations of the Renton Municipal Code such as landscape, illegal dumping, signs, junk vehicles, fences and construction without a permit. •When a violation is verified the property owner is contacted by a Code Compliance Inspector to explain and abate the violation. •Enforcement responsibilities required by the new Healthy Housing program will stretch enforcement activities beyond the ability of current Code Compliance staff. Additional resources will help to provide this critical program the support it needs. $148K $166K YEARLY COST AGENDA ITEM #1. a) Development Fees, like previous budget cycles, are recommended to be increased by the Construction Cost Index established by the Engineering News Record. Remain comparable with surrounding jurisdictions. Extend reduced and/or waived fees for ADUs. Development Fees within the requested fee schedule were reorganized to present a more user-friendly structure and enhance the customer experience. DEVELOPMENT FEE REQUESTS AGENDA ITEM #1. a) OPEN FOR QUESTIONS AGENDA ITEM #1. a) CITY ATTORNEY DEPARTMENT 2023-2024 BUDGET SEE DEPARTMENT DETAILS STARTING ON PAGE 3-29 OF THE PROPOSED BUDGET DOCUMENT AGENDA ITEM #1. a) SUPPORTING THE BUSINESS PLAN The City Attorney Department provides support to all aspects of the business plan through its work with the City Administration, Commissions, Boards and Council in legally accomplishing the goals established in the business plan. The Prosecution Division also directly supports the goal of providing a safe, healthy and vibrant community by prosecuting misdemeanor crimes committed in the City of Renton in line with the goal of building an inclusive, informed and hate-free city with equitable outcomes for all in support of social, economic, and racial justice.AGENDA ITEM #1. a) CITY ATTORNEY PROPOSED BUDGET Proposed additions: •Funding for case management system •$65,000 for 2023 •$3,000 for 2024 •Increase of the licensing and training budget by $500 and $1,500 each year to account for position added in 2022. 2021 2021 2022 2022 2023 2024 Adopted Actual Adopted Estimate Proposed Proposed Operating Budget Summary 2,611,347 2,440,373 2,700,512 3,179,689 3,226,711 3,333,592 Position Summary 14.00 14.00 14.00 15.00 15.00 15.00 AGENDA ITEM #1. a) 2021 DEPARTMENT STATISTICS* Contracts: ~480 Civil Litigation and forfeiture Cases: ~31 Property Acquisitions: ~40 Legislation: ~83 Criminal Cases Filed: 1587 •Criminal Traffic: 248 •Criminal Non-Traffic: 1186 •DUI Cases: 153 AGENDA ITEM #1. a) 2021-2022 ACCOMPLISHMENT HIGHLIGHTS •Successfully processed a large backlog of criminal trials from COVID-19 court closures and restrictions •Worked with the Renton Municipal Court and the public defense firm to develop methods for safely conducting jury trials during COVID-19, including conducting virtual jury selection, and other means of conducting court with remote attendance options •Implemented the Renton Community Court program with the Renton Municipal Court and public defense firm, with first successful program graduates •Implemented a department reorganization to address increasing workloads and provide services more effectively and efficiently •Represented and advised the City in a growing number of complex legal challenges AGENDA ITEM #1. a) 2023-2024 GOAL HIGHLIGHTS •Increase training attendance and opportunities for City Attorney staff •Increase trainings provided by City Attorney staff to other City departments, both prosecution specific and city wide •Continue to assist the City in adapting to changing laws surrounding public safety and the criminal justice system •Continue to increase efficiencies through increased use of technology already available, and explore procurement of legal case management software, as budget allows •Remain flexible and capable of redirecting resources when dynamic challenges arise AGENDA ITEM #1. a) EMERGING CHALLENGES •Community Court requires more time per case, impacts will increase as community court expands •Unplanned civil workload –reactive to changing needs/challenges •Unknown impacts of future legal changes and felony charging standards •Implementing new efficiencies requires up front resources AGENDA ITEM #1. a) QUESTIONS AGENDA ITEM #1. a) HUMAN RESOURCES & RISK MANAGEMENT 2023-2024 BUDGET RENTON CITY COUNCIL OCTOBER 17, 2022 See department details starting on pg. 3 -73 of the Preliminary Budget Document AGENDA ITEM #1. a) HUMAN RESOURCES AND RISK MANAGEMENT PROPOSED BUDGET Proposed additions: •Half time (.5 FTE) limited term position •$35k per year in professional and consulting services •$1.5m per year in healthcare insurance plan costs •$900k per year in to reestablish use of annexation reserve per fiscal policy 2021 2021 2022 2022 2023 2024 Adopted Actual Adopted Estimate Proposed Proposed Operating Budget Summary 18,877,237 18,233,923 20,133,146 21,616,980 24,349,979 25,692,311 Position Summary 13.00 13.00 13.00 14.00 14.50 14.50 AGENDA ITEM #1. a) MISSION STATEMENT The Human Resources and Risk Management Department works: •in partnership with Administrators and their teams •individual employees •employee representatives and the community •to provide programs and services that create a positive, inclusive and productive work environment that empowers all employees to serve the needs of our residents.AGENDA ITEM #1. a) 2021 –2022 HRRM Accomplishments: EMPLOYEE RELATIONS •3 new labor contracts •Non-represented salary study and implementation •Hiring surge; equitable hiring strategies BENEFITS •COVID accommodation logistics; hybrid workplace conditions •VEBA benefit for AFSCME and Guild members •Audit of self funded insurance administration procedures RISK MANAGEMENT •Risk &safety measures improvements;competitive excess loss coverage from Alliant •Added 1 limited term FTE with ARPA funds to manage continued COVID response •3 rd party monetary recovery for damage to city property AGENDA ITEM #1. a) 2023 –2024 HRRM Initiatives: EMPLOYEE RELATIONS •More efficient HR processes for all employees; improve electronic recordkeeping •Recruit outstanding candidates using HR Diversity, Equity & Inclusion Tactical Plan •Negotiate successor bargaining agreements BENEFITS •Improve procedures and systems for employee L&I claims •Train managers and supervisors on protected leave: FMLA, WA PFML, and Workers’ Comp •Audit self-funded insurance plans and correct where needed RISK MANAGEMENT •Improve employee safety with updated policies and procedures •Protect monetary assets with appropriate &cost -effective excess insurance through our broker,Alliant •Hold responsible 3 rd parties accountable for damage to city property AGENDA ITEM #1. a) 2023-24 New Program Requests (total cost $34,730) New Program Request #1: Increase funding to targeted areas in the 014 HR fund, that support recruitment services: Medical Exams, Civil Service Recruitment, Advertising, and Memberships and Dues. These increases are due to the higher cost of existing services. Cost: $15,130 Rationale: These essential service providers make it possible for the City to recruit and retain outstanding candidates New Program Request #2: One-time funds to hire a temporary employee to upload paper personnel and benefits documents into the electronic Laserfiche data tracking system. Cost: $9600 Rationale: From Mayor’s Priority List #4: Pro-active approach to update and maintain technology systems New Program Request #3: Fund a GL account in the 014 HR fund, to handle requests for employee ADA accommodations, that would otherwise be paid from the employee’s own department. Cost: $10,000 Rationale: Enhances ADA Compliance and Equitable Outcomes AGENDA ITEM #1. a) Anticipated Future Requests Non-rep Compensation Study/Phase 2 Impacting 22 positions Estimated cost: $210,000 Reclassifications: Impacting 2 positions Estimated cost: $20,000 Scheduled to bring forward for council approval in December AGENDA ITEM #1. a) ORGANIZATIONAL CHART AGENDA ITEM #1. a) Thank you from Team HRRM!AGENDA ITEM #1. a) QUESTIONS AGENDA ITEM #1. a) FINANCE DEPARTMENT 2023-2024 Budget See department details starting on page 3-64 of the proposed budget document AGENDA ITEM #1. a) MISSION “To provide financial stewardship through exceptional customer service, delivery of timely and accurate financial reporting and proper oversight over all expenditures and revenue collections to successfully support the operations of the city.”AGENDA ITEM #1. a) FINANCE PROPOSED BUDGET Proposed additions: •Limited term financial analyst position 2021 2021 2022 2022 2023 2024 Adopted Actual Adopted Estimate Proposed Proposed Operating Budget Summary 4,787,282 4,677,832 4,932,463 6,135,015 6,086,663 6,311,514 Position Summary 23.00 24.00 23.00 24.00 25.00 25.00 AGENDA ITEM #1. a) 2021-2022 ACCOMPLISHMENTS •Clean annual audits facilitated by State Auditor Office (SAO) •Nationally recognized award through GFOA •Vendor fair –Navigating City Contracting •New Grants Division •Administration of federal COVID relief grants –CARES & ARPA •Key changes to taxes to help with long-term fiscal sustainability •New utility billing collection practices due to pandemic AGENDA ITEM #1. a) 2023-2024 GOALS •Implement a new ERP system •Administer business & occupation tax change •Re -analyze city’s banking needs •Update cost allocation models •Identify citywide funding needs to maximize grant opportunities AGENDA ITEM #1. a) FINANCE BUDGET BY CATEGORY Personnel 56% Other Services and Charges 29% Interfund Payments 15% 2023/2024 Budget - 2,000,000 4,000,000 6,000,000 8,000,000 Personnel Other Services & Charges Interfund Payments 2023/2024 Adj Budget 2021/2022 Adj Budget AGENDA ITEM #1. a) ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM •EDEN accounting system is 20+ years old •No longer supported by vendor beginning 3/1/27 •Multi-year project beginning in 2023 •Additional finance staff needed to undergo ERP transition: 1.0 limited-term FTE •Optimal enhancements with new system •Total estimated project costs, including staffing: $4.5M AGENDA ITEM #1. a) QUESTIONS AGENDA ITEM #1. a) REMAINING BUDGET ACTIVITIES October 17th –Regular Council Meeting –7pm •Public hearing on revenue sources and proposed 2023-2024 budget October 24th –Committee of the Whole –TBD •Finish remaining department presentations, if needed •Council deliberation/committee report October 24th –Regular Council Meeting –7 pm •Public hearing November 7th –Regular Council Meeting –7 pm •Adopt committee report •1st reading of 2023-2024 budget ordinance •1st reading 2023 property tax levy ordinance •2023-2024 utility rate and user fee ordinance November 14th –Regular Council Meeting –7 pm •2nd reading & enactment all budget-related legislation •Fee schedule resolution AGENDA ITEM #1. a)