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Home My WebLink AboutAddendum - 2Executive Services Department Memorandum DATE:November 30, 2022 TO:Kristi Rowland, Deputy Chief Administrative Officer CC:Young Yoon, Information Technology Director FROM:Debbie Scott, Sr. Business Systems Analyst SUBJECT:Amendment No. 2 to CAG-21-227 for Axon Products and Services This memo is in lieu of our standard contract template which allows for signature by both parties. Attached for your review is Amendment No. 2 to CAG-21-227 with Axon. This is a zero cost Addendum. The Axon company has made some product and warranty changes that impact our current contract. The following quotes document the vendor’s changes, causing our second and future year invoices to be broken out into additional invoices referencing the following quotes: x Q-385946 changes the fleet-3 system warranty start date from 05/01/2022 to 06/01/2022. x Q-396595 changes the VR pelican cases, which are no longer offered by the vendor, to the VR tactical bag. Attached are the following documents: 1. Amendment No. 2 to CAG-21-227 Approved By: _____________________________ Kristi Rowland, Deputy Chief Administrative Officer _____________________________ Date CAG-21-227, Adden #2-22 1 Q-385946-44657.822MF Q-385946-44657.822MF Issued: 04/06/2022 Quote Expiration: EST Contract Start Date: 06/01/2022 Account Number: 109521 Payment Terms: Delivery Method: Fedex - Ground SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT 3555 Northeast 2nd Street Renton Police Dept. - WA Chris Neubeck 3555 Northeast 2nd Street 1055 S Grady Way Phone: +1 6027080074 Phone: Renton, WA 98056 Renton, WA 98057-3232 Email: cneubeck@axon.com Email: USA USA Fax: (480) 658-0629 Fax: Email: Program Length 54 Months Bundle Savings $0.00 TOTAL COST $190,163.84 Additional Savings $49,694.07 ESTIMATED TOTAL W/ TAX $209,370.39 TOTAL SAVINGS $49,694.07 PAYMENT PLAN PLAN NAME INVOICE DATE AMOUNT DUE Year 2 Nov, 2022 $47,540.96 Year 3 Nov, 2023 $47,540.96 Year 4 Nov, 2024 $47,540.96 Year 5 Nov, 2025 $47,540.96 BILLED ON FULFILLMENT Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic: (800) 978-2737 International: +1.800.978.2737 2 Q-385946-44657.822MF PLAN NAME INVOICE DATE AMOUNT DUE None As Fulfilled $0.00 Quote Details Bundle Summary Item Description QTY OSP7+Premium 2021 - OFFICER SAFETY PLAN 7 PLUS Premium 0 ProLicense Pro License Bundle 0 AB3C AB3 Camera Bundle 0 AB3MBD AB3 Multi Bay Dock Bundle 0 DynamicBundle Dynamic Bundle 0 DynamicBundle Dynamic Bundle 0 Fleet3B+TAP Fleet 3 Basic + TAP 0 DynamicBundle Dynamic Bundle 1 Bundle: Fleet 3 Basic + TAP Quantity: 100 Start: 6/1/2022 End: 12/31/2026 Total: 0 USD Category Item Description QTY Camera Kit & Warranty 72036 FLEET 3 STANDARD 2 CAMERA KIT -100 Other 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT -100 Spare Camera Kit & Warranty 72036 FLEET 3 STANDARD 2 CAMERA KIT -3 Other 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT -3 Bundle: Dynamic Bundle Quantity: 1 Start: 6/1/2022 End: 11/30/2026 Total: 190163.84 USD Category Item Description QTY Other 72036 FLEET 3 STANDARD 2 CAMERA KIT 100 Other 72036 FLEET 3 STANDARD 2 CAMERA KIT 3 Other 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 100 Other 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 3 Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. 1 Q-396595-44701.935RD Q-396595-44701.935RD Issued: 05/20/2022 Quote Expiration: EST Contract Start Date: 05/15/2022 Account Number: 109521 Payment Terms: Delivery Method: Fedex - Ground SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT 3555 Northeast 2nd Street Renton Police Dept. - WA James Hillary 3555 Northeast 2nd Street 1055 S Grady Way Phone: +1 2063999490 Phone: Renton, WA 98056 Renton, WA 98057-3232 Email: jhillary@axon.com Email: USA USA Fax: Fax: Email: Program Length 56 Months Bundle Savings $0.00 TOTAL COST $235.23 Additional Savings $555.97 ESTIMATED TOTAL W/ TAX $258.99 TOTAL SAVINGS $555.97 PAYMENT PLAN PLAN NAME INVOICE DATE AMOUNT DUE Year 1 May, 2022 $58.80 Credit for SKU 20188 May, 2022 ($58.80) Year 2 Nov, 2022 $58.81 Year 3 Nov, 2023 $58.81 Year 4 Nov, 2024 $58.81 Year 5 Nov, 2025 $58.80 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic: (800) 978-2737 International: +1.800.978.2737 2 Q-396595-44701.935RD Quote Details Bundle Summary Item Description QTY OSP7+Premium 2021 - OFFICER SAFETY PLAN 7 PLUS Premium 0 ProLicense Pro License Bundle 0 AB3C AB3 Camera Bundle 0 AB3MBD AB3 Multi Bay Dock Bundle 0 DynamicBundle Dynamic Bundle 0 DynamicBundle Dynamic Bundle 0 Fleet3B+TAP Fleet 3 Basic + TAP 0 DynamicBundle Dynamic Bundle 0 DynamicBundle Dynamic Bundle 1 Bundle: 2021 - OFFICER SAFETY PLAN 7 PLUS Premium Quantity: 130 Start: 5/15/2022 End: 12/31/2026 Total: -58.8 USD Category Item Description QTY Other 20188 VR CONTROLLER KIT PELICAN CASE -2 Bundle: Dynamic Bundle Quantity: 1 Start: 5/15/2022 End: 12/31/2026 Total: 294.03 USD Category Item Description QTY Other 100126 AXON VR TACTICAL BAG 1 Other 100126 AXON VR TACTICAL BAG 1 Other 100186 HTC FOCUS 3 WRIST TRACKER 4 Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. From:Mary Dunn To:Deborah Scott Cc:David Lemenager; Chris Neubeck Subject:Re: Questions on Quotes Q-396595 and Q-385946 Date:Monday, November 21, 2022 11:43:23 AM Attachments:image001.png image002.png image008.png Q-385946-44657.822MF.pdf Q-396595-44701.934RD.pdf Renton PD Signed Contract (Q339735 Contract Quote MSPA[20]).pdf Hello Deborah, Q-339735 – ORIGINAL, COMBINED OSP + Fleet purchase belongs to internal contract number 00069031 which has an expiration date of 12/31/2026 which includes all items. It appears someone just fat-fingered 11/30/2026. Everything is co-termed an in the system though with the 12/31/2026 end date. Jonathan sent these earlier; however, I am now including the actual SKUs to look for – per your ask: Q-385946 was an ‘internal’ quote used to split out the Fleet and move up the date of delivery to match a more likely ship date. Q-396595 was an ‘internal’ quote to swap pelican cases (SKU 20188) previously quoted (but discontinued and replaced) with tactical bags (SKU 100126). Please let me know if you have any other questions. Moving Jonathan to bcc. Best regards, MARY DUNN Customer Success Manager –––– D / 480 463 2187 CS / 800 978 2737 MY.AXON.COM Fleet v Ferrari… click image to see how it ends!