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Home My WebLink AboutUC-01-001 ? . November 5,2001 '�w' Renton City Council Minutes `"� Page 393 Postal Service for the cost of the improvements, he is not confident that the City will receive any monetary assistance. Councilwoman Keolker-Wheeler suggested keeping track of the costs for the traffic improvements and if the U.S. Postal Service does not contribute, she recommended that the City write letters to Federal legislators and senators informing them of the impact of Federal facilities on communities. Councilwoman Briere expressed concern about traffic safety,especially with the upcoming holiday mailing season, and stressed the need for the improvements to be expedited. Plat: Removal of Unappealed Responding to Council inquiry, City Attorney Larry Wanen commented on the Land Use Items from Consent Council's legal authority to remove unappealed Hearing Examiner Agenda recommendations from the Consent Agenda for the purpose of reversing or amending the report. He explained that when a recommendation is made to Council, Council is sitting in a quasi-judicial role; therefore, Council is limited to the record prepared for it by the Hearing Examiner. Should Council feel that the Hearing Examiner's recommendation is not supported by the factual record that he has prepared either directly, or through a lack of information, it can refuse to accept the Hearing Examiner's recommendation. Continuing,Mr. Wanen explained that Council could vote to deny the land use matter,or remand it to the Hearing Examiner to fill in gaps in the testimony if there is inadequate information upon which to make a decision. He pointed out that the fact-finding authority has been delegated to the Hearing Examiner. The Hearing Examiner makes the factual determinations and then issues a report of the findings of fact,conclusions and a recommendation. Mr. Warren stated however,that according to State law,the Council retains the ultimate decision on approving the land use matter. He suggested that the Council consult with him prior to taking this type of action. Community Services: Historic Councilwoman Briere reported that finalists for the historic preservation Preservation Assessment assessment contract have been interviewed and the City selected the firm of Contract Entrix, Inc. She added that the evaluation of Renton's historic buildings should be completed by the end of January 2002. Utilities Committee Utilities Committee Chair Briere presented a report regarding the developer Utility: Oversize Request by request for oversizing at East Renton Lift Station. The Committee concurred in Burnstead Construction,Fund staffs recr�manendation that Council approve the oversizing request by . Transfer&Appropriation Burnstead Construction in the amount of$101,470 for the additional costs associated with the East Renton Lift Station, and that funds be transferred ,�� —��`�� within the Wastewater Utility to cover this expenditure. The Committee further recommended that an additional$300,000 appropriation be added to the Wastewater Sewer Main Extension Capital Improvement line item. MOVED BY BRIERE, SECONDED BY KEOLKER-WHEELER, COUNCII.CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Chair Parker presented a report recommending approval of Finance: Vouchers Claim Vouchers 197919, 197921 - 198361 and two wire transfers totaling $2,699,372.17; and approval of Payroll Vouchers 34774-35027 and 537 direct deposits and one wire transfer totaling$1,631,807.60. MOVED BY PARKER, SECONDED BY NELSON, COUNCII.CONCUR IN THE COMMITTEE REPORT. CARRIED. - ' �PP��;�� ' ""�' `""�' Ci��UNCIL Date_��'�-�� UTII.ITIES COMIVIITTEE COMMITTEE REPORT November 5,2001 DEVELOPER REQUEST FOR OVERSIZING AT EAST RENTON LIFT STATION (Referred October 22,2001) The Utilities Committee concurs in Staff's recommendation that Council approve the oversizing request by Burnstead Construction in the amount of $101,470 for the additional costs associated with the East Renton Lift Station and that funds be transferred within the Wastewater Utility to cover this expenditu�r�:` The Committee further recot�mends that �n addxtional $300,t�0 appropriation be added to the Wastewater Sewer Main Extension Capital Improvernent lin�e;item. Tem Brier ', air dy Corman,Vice Chair /�� - r��. � � Kathy eolker-Wheeler,Member cc: Lys Hornsby Dave Christensen C:\WINDOWS\TEMP�2001-671.doc�DMC:If October 22,2001 `�+" Renton City Council Minutes °�'" Page 377 ,� ' Council Minutes of October Approval of Council minutes of October 15, 2001. Council concur. 15, 2001 City Clerk: 2001 Primary City Clerk submitted the 2001 Primary Election certification from King County Election Certification Records and Elections, as follow: Council Position No. 2—Tim E. Segura, 668 votes,Rosemary Quesenberry, 1,859 votes (nominated), and Dan Clawson, 2,919 votes (nominated). Information. Utility: Oversize Request by Wastewater Utility Division requested approval of an oversizing request by Burnstead Construction,Fund Burnstead Construction in the amount of$101,470 for additional costs Transfer&Appropriation associated with the East Renton Lift Station and requested fund transfer to ��_ cover the expense. Approval is also requested for an additional$300,000 appropriation to cover costs associated with projects constructed within the Sewer Main Extension program. Refer to Utilities Committee. MOVED BY CLAWSON, SECONDED BY NELSON,COUNCII.APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. OLD BUSINESS Community Services Committee Chair Nelson presented a report regarding the Communitv Services possibility of forming a Skate Park Advisory Committee. The Committee Committee recommended that staff help facilitate a meeting of Skate Park users to enable Community Services: Skate them to discuss ways to better operate and self-police the Skate Park. Park Advisory Committee Recommendations resulting from these discussions may be presented to the Board of Park Commissioners for their consideration. MOVED BY NELSON, � SECONDED BY PERSSON, COUNCII.CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Vice Chair Nelson presented a report regarding the sole Finance: Spatialinfo Software source acquisition of Spatialinfo software and services. The Committee Purchase recommended concurrence in staffs recommendation that the Information Services Division be authorized to purchase Spatialinfo software and application integration services from e-Terra. MOVED BY NELSON, SECONDED BY PERSSON, COUNCII.CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance: Vouchers Finance Committee Vice Chair Nelson presented a report recommending approval of Claim Vouchers 197462- 197918, and two wire transfers totaling $2,594,365.23; and approval of Payroll Vouchers 34541 -34773 and 540 direct deposits and one wire transfer totaling$1,599,248.61. MOVED BY NELSON, SECONDED BY PERSSON,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance: 2001 Bond Issuance Finance Committee Vice Chair Nelson presented a report regarding the (Downtown Parking Garage), approval of an ordinance to refund 1997 debt; to issue new debt for the - 1997 Bond Refund construction of the Downtown Parking Garage; and to purchase investments to meet the interest costs of the garage through 2004. The Committee recommended adoption of the ordinance that authorizes refunding of 1997 debt to take advantage of historically low interest rates. The refunding will result in savings of$431,800 over the next 17 years. The net interest rate over the life of the bonds will be 4.77 percent. In addition, the Committee recommended the ordinance also permit the City to issue$6,000,000 of new debt at 5.15 percent interest over the life of the bonds. However, by placing in escrow$753,800 the City will be able to earn in interest the same amount that it is spending for interest costs through 2004. Thus, the � � , CITY OF RENTON COUNCIL AGENDA BILL AI ll: . C., Submitting Data: For Agenda of: OCtObel ZZ, 2�1 nePdv��iaoara.. planning/Building/Public Works sr��con��t...... Dave Christensen X-7212 Agenda sc��s Consent.............. X Subject: Public Hearing.. Developer Request for Oversizing at East Renton Lift Correspondence.. Ordinance............. Station Resolution............ Request for Additional Appropriation and Fund Transfer o�a a„s�ess........ E�ibiu: New Business....... Issue Paper Study Sessions...... Information......... Burnstead Construction Letter Request for Oversizing Recommended Action: Approvals: Refer to Utilities Committee Legal Dept......... Finance Dept...... Other............... Fiscal Impact: Expenditure Required... $101,470.00 Transfer/Amendment....... $105,000 (Transfer) $300,000 (Approp.) Amount Budgeted.......... $Q Revenue Generated......... Totai Project Budget � City Share Total Project.. SUMMARY OF ACTION: The Wastewater Utility Section has been presented with a request for oversizing compensation by Burnstead Construction for a developer-installed sewer lift station known as the East Renton Lift Station (copy attached) in accordance with Section 4-6-OlOC. This station has been designed to handle future flows from both the Maplewood Estates Plat as well as the surrounding subbasin. The developer is asking for the costs associated with the additional capacity in the station required by staff. Additionally, Wastewater staff is requesting to be able to transfer funds from existing accounts that are anticipated to be under spent, to the Oversizing account to cover the $101,470 request. Staff also needs to request an additional $300,000 appropriation to cover costs associated with projects constructed within its Sewer Main Extension program. STAFF RECOMMENDATION: • Staff recommends that Council approve the oversizing request by Burnstead Construction in the amount of$101,470 for the additional costs associated with the East Renton Lift Station and that funds be transferred within the Wastewater Utility, as outlined below, • Staff further recommends that an additional $300,000 appropriation be added to the Wastewater Sewer Main Extension Capital Improvement line item. H:DIVISIONS/UTILITIES/DOCS/2001-636/DMC:If ,..+v w,�y+ CITY OF RENTON PLA,NNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: October 15, 2001 TO: Dan Clawson, President City Council Members VIA: ��Mayor Jesse Tanner a FROM: Gregg Zimmerman�. � STAFF CONTACT: Dave Christensen, x-7212 SUBJECT: Developer Request for Oversizing of East Renton Lift Station Request for Additional Appropriation and Fund Transfer ISSUE: The Wastewater Utility Section has been presented with a request by Burnstead Construction for oversizing compensation for a developer-installed sewer lift station known as the East Renton Lift Station(copy attached) in accordance with Section 4-6-OlOC. This station has been designed to handle fizture flows from both the Maplewood Estates Plat as well as the surrounding subbasin. The developer is asking for the costs associated with the additional capacity in the station required by staff. Additionally, Wastewater staff is requesting to be able to transfer funds from existing accounts that are anticipated to be under spent, to the Oversizing account to cover the $101,470 request. Staff also needs to request an additional $300,000 appropriation to cover costs associated with projects constructed within its Sewer Main Extension program. RECOMMENDATION: • Staff recommends that Council approve the oversizing request by Burnstead Construction in the amount of$101,470 for the additional costs associated with the East Renton Lift Station and that funds be transferred within the Wastewater Utility, as outlined below, • Staff further recommends that an additional $300,000 appropriation be added to the Wastewater Sewer Main Extension Capital Improvement line item. BACKGROUND SUMMARY: Burnstead Construction is developing a new single family plat known as Maplewood Estates. To provide sanitary sewer service to this plat, a sewer lift station was required. Fortunately for the City, the plat is located within a significant portion of a subbasin for which we did not have the capability to � � October 15, 2001 , Page 2 � provide sewer service. By oversizing the station, the City now has the capability to allow other developments to flow to this facility. Burnstead Construction has submitted the additional costs to provide the extra capacity through their engineer, CORE Design. Wastewater staff has reviewed the costs and we have determined that the costs are accurate and that the materials represent only the additional items required to provide the additional capacity requested by the City. The Wastewater Utility does have a line item for reimbursement for oversizing, but did not program any funds for 2001. Therefore, we are requesting that we transfer unused funds from two other accounts to meet this request. Both of these funds have money available due to lower than anticipated costs for the work performed. We would like to perform these transfers as follows: Projects to Transfer I+�unds From Sanitary Sewer Main Replacement W.O. 45300 $80,000 Miscellaneous Sewer Projects W.O. 45065 $25,000 Pro,�ect to Transfer Funds To Oversizing Reimbursement W.O. 45330 $105,000 As part of the Wastewater Sections 2001 capital program, we have been completing two major projects under our Sanitary Sewer Main Extension program. These two projects are Aberdeen Avenue NE Sewer Main Improvements and 80�'Avenue South Sewer Improvements. Both of these projects provide sanitary sewer service to areas that previously did not have sewer service. Both of these projects started in 2000 and will be completed in 2001. When developing the projects in 2000 and anticipating the level of expenditure in 2001, we had to estimate the amount that would be left to expend from the project initiation in 2000 to the 2001 appropriation. In the case of both of these projects we overestimated the level of completion for the project. The result is that we underspent the appropriation from 2000 and need to add to our appropriation in 2001. In 2000, Wastewater had $1,420,000 appropriated to the Sewer Extension fund. Of that fund, we expended approximately $400,000. 'The lower expenditure was due to the fact that work we planned to complete by the end of 2000 was not completed until the beginning of 2001. At the time the 2001 appropriation was determined, we were anticipating that we would complete the portion of these projects as planned in 2000. We requested a 2001 appropriation for what we were anticipating as the remaining portion of the projects. As we close the Aberdeen Avenue NE Sewer Main Improvement project and are preparing for the eventual close of the 80'''Avenue S. Sewer Main Improvement project, we have noted that, while the project costs are under the engineer's estimates and under the two year appropriation, our expenditures for 2001 are projected to be higher than the 2001 appropriation. We, therefore, will need to appropriate additional funds into the sewer main extension fund (W.O. No. 45000). Based upon anticipated final costs for the Aberdeen Avenue NE project and the remaining construction in 80"'Avenue South project, we are requesting an additional appropriation for $300,000. The total 2001 appropriation for the Sanitary Sewer Main Extension fund would be revised from the original H:\DNISION.S\UTILITIE.S\DOCS�2001�2001-637.doc\DMC:If � � . October 15, 2001 � Page 3 $800,000 to $1,100,000 to accommodate the $300,000 increase. Wastewater staff has evaluated the impact to future rates as a result of the increased appropriation for this fund and we have determined that it would not have an impact on future rate increases projected through the next six years. 2000 2000 2001 2001 Est. Tota12 year Tota12 yr. Appropriation Expenditure Appropriation Expenditure Appropriation Est. Expenditure $1,420,000 $400,000 $800,000 $1,100,000 $2,220,000 $1,500,000 CONCLUSION: The request by Burnstead Construction for oversizing cost reimbursement meets the intent and purpose of the code that provides for such cost reimbursement. The oversizing of the lift station provides a significant benefit to the Wastewater Utility in its pursuit to provide sewer service to this area. With the transferring of funds to the oversizing account, the Wastewater Utility has sufficient funds to reimburse the developer for those costs. The request for an additional $300,000 appropriation into the Sanitary Sewer Main Extension funds will cover expenditures anticipated to occur in 2000 that did not occur until 2001. This additional appropriation will have no impact on future rate increases projected through the next six years. H:\DIV ISION.S\UTILITIE.S\DOCS�2001�2001-637.doc\DMC:If ^ � � 4205 148th Ave.N.E.Suite 100 �0�� Bellevue,Washington 98007 � � , 425.885.7877 Fox 425.885.7963 ��DESIGN September 27, aool RECEIVED Core Design,Inc.Project No. 94168 OCT - 1 2001 C��(SYST`EMS� David Christensen Renton City Hall 1055 South Grady Way, 5�'Floor Renton, WA 98055 Subject: Plat of Maplewood Estates—Sanitary Sewer Lift Station Oversizing Reimbursement Dear Mr. Christensen: As requested by Burnstead Construction,we have prepared an estimate of construction material costs associated with the lift station constructed as part of the Maplewood Estates development. These costs are to be used in evaluating the amount of the oversizing reimbursement. These costs were determined with the help of the lift station contractor,Fred Hamm,. Washington State Utilities. These costs include the actual cost of materials used for the lift station as constructed and the estimated costs of materials used to construct a lift station that would serve the Maplewood Estates development only. If you have any questions or need additional information,please do not hesitate to call me at(425) 885-7877. Sincerely, CORE DESIGN,Il��. , , /' ��- .�.�� David E. Cayton,P.E. Associate/Project Engineer cc Ron Hughes,Burnstead Construction enclosure ENGINEERING • PLANNING • SURVEYING 94168Ltr08-DavidChristensen.DOC �r✓ wr� Plat of Maplewood Estates Sanitary Sewer Oversizing Cost Estimat��,�ts Oniy) Prepared By: David E. Cayton, P.E. [j�T - 1 20�� CORE Job Number 94168 ��.n oF RENTot� Date: 9/27/01 UTILfi`(SYSTEMS Total Tributary Basin Material Plat of Maplewood Material Item Descri tion as constructed Cost Estates Onl Cost Force Main 2,425 LF - 8" dia. D.I. $23,522 2,425 LF - 6" dia. D.I. $18,090 Valve Vault Utility Vault $11,673 Utility Vault $8,315 �Model No. 810-LA Model No. 675-LA D.I. Mechanical Piping 6" dia. D.I. Mechanical $19,120 4"dia. D.I. Mechanical $10,122 in Valve Vault & Lift Piping for Triplex Piping for Duplex Station Wet Well System System Electrical Controls Triplex System $32,000 Duplex System $22,000 Pumps 2-Flygt 20 h.p., Model $17,840 2-Flygt 10 h.p., Model $10,865 No. CP-3152-454 No. NP-3127-487 Lift Station Wet Well, 10' dia. - 30' deep $47,795 10'dia. - 16' deep $25,581 including coating Emergency Storage 10' dia. - 25' deep $31,340 Not Required $0 Wet Well Gravity Sewer to 80 LF-12" dia., 60" dia. $16,081 80 LF-8"dia., 48" dia. $2,928 West i'ropert Line NiH-25' dee manhole �JiH-8' cieep � Total Material Cost = $199,371 $97,901 Oversizing Material Costs = $101,470