HomeMy WebLinkAboutContractMASTER NON-EXCLUSIVE ON-CALL SMALL PUBLIC WORKS
AGREEMENT FOR TREE SERVICES
CAG-22-405
THIS AGREEMENT (“Agreement”) is made as of the _____day of ________, 2022, (the
“Effective Date”) by and between the City of Renton, a Washington municipal corporation
(“City”), and Davey Tree Expert Company (“Contractor”), a tree services provider who are
collectively referred to as the “Parties”, to provide non-exclusive on-call tree maintenance,
planting and removal services. City and Contractor agree as set forth below.
The City desired on-call tree maintenance and removal services and solicited a written Bid
Proposal for this Agreement. The Contractor responded to the Bid Proposal to provide these
services and represents that it is qualified and possesses sufficient skills to perform such work.
1.Scope of Work: Contractor agrees to provide non-exclusive on-call tree maintenance,
planting and removal services as specified in Exhibit A. which is attached and incorporated
herein and may be referred to as the “Work.” Specific Work is to be assigned by an ON-
CALL WORK ORDER ADDENDUM as set forth in Exhibit C
2.Changes in Scope of Work: City, without invalidating this Agreement, may order changes
to the Scope of Work consisting of additions, deletions or modifications, the Agreement
Sum being adjusted accordingly by Parties mutual agreement. Such changes in the work
shall be authorized by written Change Order or Amendment signed by the Parties.
3.Time of Performance/ Term of Agreement/ Renewal :
A.Contractor shall commence performance of the Agreement pursuant to the
schedules set forth in an executed ON-CALL WORK ORDER ADDENDUM as set forth in
Exhibit C.
B.The Term of this Agreement is one year: All Work shall be performed not later
than December 31, 2023.
C.This Agreement may be renewed for two (2) additional one (1) year periods. *
note the Prevailing Wage Rate update in Paragraph 5. A.
D.This Agreement may be extended for less than one year to accomplish and existing
ON-CALL WORK ORDER ADDENDUM change orders, if required, upon mutual written
agreement of City and Contractor.
CAG-22-405
21st December
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4. Compensation:
A. Amount. Total compensation to Contractor for Work for ALL ON-CALL WORK ORDER
ADDENDUM cumulatively provided pursuant to this Agreement shall not exceed
$35,000.00, including any applicable state and local sales taxes. Compensation shall
be paid based upon Work actually performed according to the rate(s) or amounts
specified in Exhibit B. The work will be ordered as needed per ON-CALL WORK ORDER
ADDENDUM and there is no guaranteed minimum amount to be paid under this
Agreement. The Contractor agrees that any hourly or flat rate charged by it for its Work
shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or
provided in Exhibit B. Except as specifically provided herein, the Contractor shall be
solely responsible for payment of any taxes imposed as a result of the performance
and payment of this Agreement.
B.Method of Payment. For each ON-CALL WORK ORDER ADDENDUM, On a monthly or
no less than quarterly basis during any quarter in which Work is performed, the
Contractor shall submit a voucher or invoice in a form specified by the City, including a
description of what Work has been performed, the name of the personnel performing
such Work, and any hourly labor charge rate for such personnel. The Contractor shall
also submit a final bill upon completion of all Work. Payment shall be made by the City
for Work performed within thirty (30) calendar days after receipt and approval by the
appropriate City representative of the voucher or invoice. If the Contractor’s
performance does not meet the requirements of this Agreement, the Contractor will
correct or modify its performance to comply with the Agreement. The City may
withhold payment for work that does not meet the requirements of this Agreement.
C.Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Contractor for failure of the Contractor
to perform the Work or for any breach of this Agreement by the Contractor.
D.Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the current
fiscal period, and this Agreement will terminate upon the completion of all remaining
Work for which funds are allocated. No penalty or expense shall accrue to the City in
the event this provision applies.
5.Prevailing Wage/ Method of Payment/ Retainage/ Bonding: Payment by the City for the
Work will only be made after the Work has been performed and a voucher or invoice is
submitted in a form acceptable to the City.
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A.Prevailing Wage Rates:
Contractor must comply with the State of Washington prevailing wage
requirements. Contractor must file an Intent To Pay Prevailing Wage at the
beginning of the project and an Affidavit of Wages Paid at the end of the project
with the Washington State Department of Labor and Industries.
The State of Washington prevailing wage rates applicable for this project, which is
located in King County, may be found at the following website address of the
Department of Labor and Industries:
http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp
http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp
Pursuant to WAC 296-127-011, the applicable effective date for prevailing wage
rates paid for the duration of this contract shall be the date the contract is
executed as reflected in the “Effective Date” identified at the top of the first page
of this Agreement and upon the “Effective Date” of each renewal.
(*Note Prevailing Wages for this agreement will update to the then current
Prevailing Wages rate for the effective date of each one year renewal.)
Upon request, the City will provide a copy of the applicable prevailing wages for
this project. Alternatively, the rates may be viewed at the City of Renton City Hall
by making an appointment with the contact person identified herein or prior to
contract award with the contact person identified as the City of Renton contact in
Paragraph 14 Notices of this agreement.
B.For Contracts under $35,000
For public works projects, the City may choose to waive the payment and
performance bond requirements of chapter 39.08 RCW and the retainage
requirements of chapter 60.28 RCW, for laborers, mechanics, subcontractors,
material persons, suppliers, and taxes imposed under Title 82 RCW that may be
due from the contractor for the limited public works project, however The City
shall have the right of recovery against the contractor for any payments made on
the contractor's behalf.
C.City shall have the right to withhold payment to Contractor for any work not
completed in a satisfactory manner until such time as Contractor modifies such
work so that the same is satisfactory.
D.Final Acceptance. Final Acceptance of the Project of an ON-CALL WORK ORDER
ADDENDUM occurs when the City has determined that the Project is one hundred
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percent (100%) complete and has been completed in accordance with the Plans
and Specifications.
6.Termination:
A.The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Contractor in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Contractor
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B.In the event this Agreement is terminated by the City, the Contractor shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Contractor an equitable share of the fixed fee. This provision shall not prevent the City
from seeking any legal remedies it may have for the violation or nonperformance of
any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
7.Hold Harmless: Contractor shall indemnify, defend and hold harmless City, its elected
officials, officers, agents, employees and volunteers, from and against any and all claims,
losses or liability, or any portion of the same, including but not limited to reasonable
attorneys’ fees, legal expenses and litigation costs, arising from injury or death to persons,
including injuries, sickness, disease or death of Contractor’s own employees, agents and
volunteers, or damage to property caused by Contractor’s negligent act or omission,
except for those acts caused by or resulting from a negligent act or omission by City and
its officers, agents, employees and volunteers.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
contractor and City, its officers, officials, employees and volunteers, Contractor’s liability
shall be only to the extent of Contractor’s negligence.
It is further specifically and expressly understood that the indemnification provided in this
Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act,
RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually
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negotiated and agreed to this waiver. The provisions of this section shall survive the
expiration or termination of this Agreement.
8. Insurance: Contractor shall secure and maintain:
A.Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B.In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C.Workers’ compensation coverage, as required by the Industrial Insurance laws of
the State of Washington, shall also be secured.
D.It is agreed that on Contractor’s commercial general liability policy, the City of
Renton will be named as an Additional Insured on a non-contributory primary
basis. City’s insurance policies shall not be a source for payment of any Contractor
liability.
E.Subject to City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to City before executing the work of this
Agreement.
F.Contractor shall provide City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
G.Additional Insurance if marked as “Required” by City or maybe added as needed
for a particular ON-Call WORK ORDER ADDENDUM:
1.☐ Required. Builders Risk insurance covering interests of the City, the
Contractor, Subcontractors, and Sub-contractors in the work. Builders Risk
insurance shall be on a special perils policy form and shall insure against
the perils of fire and extended coverage and physical loss or damage
including flood, earthquake, theft, vandalism, malicious mischief, and
collapse. The Builders Risk insurance shall include coverage for temporary
buildings, debris removal and damage to materials in transit or stored off-
site. This Builders Risk insurance covering the work will have a deductible
of $5,000 for each occurrence, which will be the responsibility of the
Contractor. Higher deductibles for flood and earthquake perils may be
accepted by the City upon written request by the Contractor and written
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acceptance by the City. Any increased deductibles accepted by the City will
remain the responsibility of the Contractor. The Builders Risk insurance
shall be maintained until final acceptance of the work by the City.
2.☐ Required. Contractors Pollution Liability insurance covering losses
caused by pollution conditions that arise from the operations of the
Contractor. Contractors Pollution Liability insurance shall be written in an
amount of at least $1,000,000 per loss, with an annual aggregate of at least
$1,000,000. Contractors Pollution Liability shall cover bodily injury,
property damage, cleanup costs and defense including costs and expenses
incurred in the investigation, defense, or settlement of claims.
If the Contractors Pollution Liability insurance is written on a claims-made
basis, the Contractor warrants that any retroactive date applicable to
coverage under the policy precedes the effective date of this contract; and
that continuous coverage will be maintained or an extended discovery
period will be exercised for a period of three (3) years beginning from the
time that work under the contract is completed.
The City shall be named by endorsement as an additional insured on the
Contractors Pollution Liability insurance policy.
If the scope of services as defined in this contract includes the disposal of
any hazardous materials from the job site, the Contractor must furnish to
the City evidence of Pollution Liability insurance maintained by the disposal
site operator for losses arising from the insured facility accepting waste
under this contract. Coverage certified to the Public Entity under this
paragraph must be maintained in minimum amounts of $1,000,000 per loss,
with an annual aggregate of at least $1,000,000.
Pollution Liability coverage at least as broad as that provided under ISO
Pollution Liability-Broadened Coverage for Covered Autos Endorsement CA
99 48 shall be provided and the Motor Carrier Act Endorsement (MCS 90)
shall be attached.
9.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Contractor agrees as follows:
A.Contractor, and Contractor’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement,
shall not discriminate on the basis of race, color, sex, religion, nationality, creed,
marital status, sexual orientation or preference, age (except minimum age and
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retirement provisions), honorably discharged veteran or military status, or the
presence of any sensory, mental or physical handicap, unless based upon a bona
fide occupational qualification in relationship to hiring and employment, in
employment or application for employment, the administration of the delivery of
Work or any other benefits under this Agreement, or procurement of materials or
supplies.
B.The Contractor will take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race,
creed, color, national origin, sex, age, sexual orientation, physical, sensory or
mental handicaps, or marital status. Such action shall include, but not be limited
to the following employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of
compensation and selection for training.
C.If Contractor fails to comply with any of this Agreement’s non-discrimination
provisions, City shall have the right, at its option, to cancel the Agreement in whole
or in part.
D.Contractor is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws and worker's
compensation.
10.Independent Contractor: Contractor’s employees, while engaged in the performance of
any of Contractor’s Work under this Agreement, shall be considered employees of the
Contractor and not employees, agents, representatives of City and as a result, shall not be
entitled to any coverage or benefits from the City of Renton. Contractor’s relation to City
shall be at all times as an independent contractor. Any and all Workman’s Compensation
Act claims on behalf of Contractor employees, and any and all claims made by a third-party
as a consequence of any negligent act or omission on the part of Contractor’s employees,
while engaged in Work provided to be rendered under this Agreement, shall be the solely
Contractor’s obligation and responsibility.
11.City of Renton Business License: The Contractor shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882
PAGE 8 OF 18
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
12.Record Keeping and Reporting: Contractor shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement. The Contractor agrees to provide access to and copies of
any records related to this Agreement as required by the City to audit expenditures and
charges and/or to comply with the Washington State Public Records Act (Chapter 42.56
RCW).
13.Public Records Compliance. To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Contractor shall make a due diligent search
of all records in its possession, including, but not limited to, e-mail, correspondence,
notes, saved telephone messages, recordings, photos, or drawings and provide them to
the City for production. In the event Contractor believes said records need to be protected
from disclosure, it shall, at Contractor’s own expense, seek judicial protection. Contractor
shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees,
attendant to any claim or litigation related to a Public Records Act request for which
Contractor has responsive records and for which Contractor has withheld records or
information contained therein, or not provided them to the City in a timely manner.
Contractor shall produce for distribution any and all records responsive to the Public
Records Act request in a timely manner, unless those records are protected by court order.
14.Other Provisions:
A.Administration and Notices. Each individual executing this Agreement on behalf
of City and Contractor represents and warrants that such individuals are duly
authorized to execute and deliver this Agreement on behalf of City or Contractor.
Any notices required to be given by the Parties shall be delivered at the addresses
set forth below. Any notices may be delivered personally to the addressee of the
notice or may be deposited in the United States mail, postage prepaid, to the
address set forth below. Any notice so posted in the United States mail shall be
deemed received three (3) calendar days after the date of mailing. This Agreement
shall be administered by and any notices should be sent to the undersigned
individuals or their designees.
CITY OF RENTON
Ian Gray, City Forester
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-6601
Email: igray@rentonwa.gov
CONTRACTOR
Tyson Geldseth, Assistant District Manager
Davey Tree Expert Company
14515 NE 87th St
Redmond, WA 98052
Phone: 425-462-8829
Email: tyson.geldseth@davey.com
PAGE 9 OF 18
B.Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
C.Assignment and Subcontract. Contractor shall not assign or subcontract any
portion of this Agreement without the City of Renton’s prior express written
consent.
D.Compliance with Laws. Contractor and all of the Contractor’s employees shall
perform the Work in accordance with all applicable federal, state, county and city
laws, codes and ordinances. A copy of this language must be made a part of any
contractor or subcontractor agreement.
E.Conflicts. In the event of any inconsistencies between contractor proposals and
this contract, the terms of this contract shall prevail.
F.Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington.
G.Joint Drafting Effort. This Agreement shall be considered for all purposes as
prepared by the joint efforts of the Parties and shall not be construed against one
party or the other as a result of the preparation, substitution, submission or other
event of negotiation, drafting or execution.
H.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce
or interpret this Agreement or any of its terms or covenants shall be brought in the
King County Superior Court for the State of Washington at the Maleng Regional
Justice Center in Kent, King County, Washington, or its replacement or successor.
Contractor hereby expressly consents to the personal and exclusive jurisdiction
and venue of such court even if Contractor is a foreign corporation not registered
with the State of Washington.
I.Severability. A court of competent jurisdiction’s determination that any provision
or part of this Agreement is illegal or unenforceable shall not cancel or invalidate
the remainder of this Agreement, which shall remain in full force and effect.
J.Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
K.Third-PartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbeconstruedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthantheParties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwillbeforthesoleandexclusivebenefitofthePartiesandnooneelse.1.Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’sfailuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnotpreventeitherRentonorContractorfromenforcingthatprovisionoranyotherprovisionofthisAgreementinthefuture.WaiverofbreachofanyprovisionofthisAgreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreachunlessitisexpresslywaivedinwriting.INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofEffectiveDate.CITYOFRENTONCONTRACTORBy:1’/By:KellyBeymerTysonGeidseth,AssistantDistrictManagerParksandRecreationAdministratorDaveyTreeExpertCompanyCityofRenton1055SouthGradyWay14515NE87thStRenton,WA98057t-/%,/iRedmond,WA98052Date/1L1)z-z‘2j‘I___DateAttestJasonA.SethCityClerkApprovedastoLegalFormBy:___________________________ShaneMoloneyCityAttorney0PAGE10OF1--------------------(approved by Cheryl Beyer via email on 12/19/2022)
PAGE 11 OF 18
Exhibit A
SCOPE OF WORK
City of Renton
ON-CALL TREE MAINTENANCE, PLANTING AND REMOVAL SERVICES
Project Manager: Ian Gray, Urban Forestry and Natural Resources Manager
Introduction
The City of Renton requests services to perform tree maintenance and planting work on an “as
needed” basis with up to three tree services companies. A $35,000 “not-not-to-exceed” amount does
not guarantee work to any contractor and the amount paid will be based upon time and materials of
actual work performed. A written quote will be required for each call-out under the agreement.
The City reserves the right to award multiple contracts to multiple contractors for this work if it is in
the best interest of the City. The City reserves the right to choose any of the companies awarded this
contract for each call-out.
The overtime rates set forth in the contract will be reimbursable only to the extent the overtime has
been approved by the City.
Equipment rental will be reimbursed for the exact amount paid, receipts must be submitted with
invoice. Traffic control plans should be considered a requirement for most locations.
All trees for removal will be marked by the City using a white paint spot at the base of trees. Additional
requirements of the work are included below. It is your responsibility to read these requirements
thoroughly and to become familiar with each site location work is assigned in relation to the amount
and type of work involved to complete.
Minimum Requirements of Contractor
•Renton Business License, registered contractor with the State of Washington, current
State Unified Business Identifier Number
•Proof of Insurance - Minimum amounts to be approved in advance by City Risk Management.
Includes General Liability, Automobile Liability, Workers Compensation and Employers’
Liability. See the attached contract for specific requirements.
•Include with the first invoice the company’s intent to pay prevailing wage rates and submit
the affidavit to pay prevailing wage rates at the completion for each call-out. Labor rates
shall be Prevailing Wage Rates for the industry.
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•All personnel shall wear the most up-to-date personal protective equipment including but
not limited to safety vests and hard hats while on the job site.
•Provide traffic control equipment which meets the Manual of Traffic Control Devices
requirements for each job location. Traffic Control Plan applications must be completed for
each location and approved by the City’s Traffic Engineer. Please see
https://rentonwa.gov/cms/one.aspx?pageId=9340500
•If using subcontractors, such as contracting for traffic control, Contractor shall provide
prevailing wages information for the subcontractor and their intent to pay prevailing
wages and the affidavit of wages paid.
•Equipment and experience in lowering tree parts using ropes and other devices to prevent
damage to turf, plants, sidewalks, curbs, streets, signs, benches, fences and all other
structures.
•Locations left incomplete at the end of the work day shall be barricaded to access from
the public.
•Contractor shall submit information on tree maintenance equipment to include at least
the following:
o Bucket truck with length of boom extension
o Horsepower of chipper and type
o Log-loading equipment
Preferred Qualifications of Contractor and Tree Workers
•International Society of Arboriculture (ISA) Certified Arborist.
•Familiarity with and adherence to:
o American National Standard for Arboricultural Operations – Safety Requirements,
ANSI Z133.1-2006 or newer.
o American National Standard for Tree Care Operations – Tree, Shrub, and Other
Woody Plant Management – Standard Practices (Pruning), ANSI A300 (Part I) - 2008
or newer.
•Tree Care Industry Association Membership.
•Line Clearance Tree Trimmer Qualifications
Project Area Specifications – Prior to Beginning Work
•Traffic Control Plan Approval – please see http://rentonwa.gov/living/default.aspx?id=880.
•On-site meeting with City to review operations, public safety plan and traffic control plan.
Tree Removal Specifications
•Contractor responsible for contacting locating services in advance of stump grinding, planting,
or other excavation work by calling 811.
•Removal includes the complete removal of all tree-related debris generated by the
activity including litter, sawdust, chips, soil debris, twigs, leaves, needles, buds,
PAGE 13 OF 18
branches, trunks, stumps, and surface roots in the greater vicinity of the work area.
•Remove all stump and/or root grinding debris. The hole left from stump grinding can be
temporarily covered with stump debris that is made level with surrounding grades until
such debris can be removed and replacement soil added.
•Stump debris shall be completely removed from the resulting holes, replaced with high quality
topsoil (less than 3% organic matter), lightly compacted, graded to match existing grades, and
the area seeded. Soil should be lightly raked to mix with seed and a high-quality compost (no
wood chips or stump grindings) broadcast lightly over the seed to cover or covered with
hydro-seed material. Non-netted sod is required when sod is indicated. Sod shall be laid so
that no gaps occur between rolls.
•Where “treat stump” is indicated, this means to apply an approved herbicide to the cut
stump within two (2) minutes following the removal of the last stump section.
•Only official company personnel may enter the work site. Contractor is solely responsible for
preventing others entering the work site especially those seeking to take wood debris such
as firewood.
•All contractor activities, staff, and equipment shall work from the street right-of-way or
City- owned property and not enter upon private property unless approved in advance by
the Manager. Contractor is responsible for all damage that occurs to property to the
complete satisfaction of the property owner.
•Use of cranes or other heavy equipment shall be approved in advanced by the Project
Manager. The use of materials (e.g. mats) that eliminate or minimize site damage is
required.
•Use of ropes to lower tree sections is required in order to prevent unnecessary damage to
turf, plants, adjacent trees, all street, park or facility infrastructure and private property.
Time and materials to repair damage from operations where tree parts were not safely
lowered using ropes or other devices shall not be reimbursable.
•Repairs shall be to pre-existing conditions or better. The Project Manager will determine
the extent of repairs from damage as a result of tree maintenance activities.
•All depressions created as the result of operations shall be made level with existing grades
using high quality topsoil and seeded or sodded.
•Damage that occurs as a direct result of contractor actions or inaction is the sole
responsibility of the contractor.
Tree Pruning Specifications
•Only an ISA Certified Arborist shall prune trees. Non-certified workers are prohibited
from pruning trees.
•Pruning cuts shall be made outside the branch bark ridge and branch collar. Cuts
generally should be at an angle of 45 degrees from the branch bark ridge.
•No stub-cutting or heading of branches is permitted. Prune branches to branch nodes only.
PAGE 14 OF 18
•Pruning deadwood means to remove 100% of dead twigs and branches.
•The use of spurs to access trees and gas-powered pole saws (stick saws) to make pruning
cuts are prohibited.
Special Conditions
•Protect the public at all times using a combination of warning signs, barricades and
company staff to prevent access to work zones.
•Clean hardwood wood chips generated from operations may be dumped at a City
designated facility with advance approval by the Manager (this is not a guarantee that a
site will be available).
•All wood debris shall be recycled to the fullest extent possible.
•The attached short form contract agreement will be used to execute the work.
•The Contractor reserves the right to refuse projects considered too hazardous to perform.
Invoices
•Invoices should be submitted to:
Ian Gray, Urban Forestry and Natural Resources Manager
Community Services Department, 6th Floor
1055 South Grady Way Renton, WA
98057
Email: igray@rentonwa.gov
Telephone: 425-430-6601
•Invoices should contain the following information to prevent a delay in processing:
o Contractor name, address and telephone number
o Contract Number – assigned upon execution of agreement
o Unique Invoice Number
o Date work performed
o Location where work was performed
o Number of workers assigned to task
o Classification of workers assigned to task
o Total hours worked
o Materials including mark-up
o Amount due, Washington sales tax and total amount due
o Washington Department of Labor and Industries Intent to Pay Prevailing Wage Statement
with first invoice. Affidavit of Wages Paid Statement for each invoice thereafter. Failure
to submit these forms may delay processing of invoices.
PAGE 16 OF 18
Exhibit C
CAG-23-_______ON-CALL WORK ORDER ADDENDUM NO. ______
City of Renton
ON-CALL TREE MAINTENANCE, PLANTING AND REMOVAL SERVICES
Name:
Date:
This ON-CALL WORK ORDER ADDENDUM NO. _____ is made and entered in to on ________,
2023, between the City of Renton, (City) and _______________________________
(Contractor) collectively (Parties) pursuant to and in compliance with the MASTER AGREEMENT
FOR ON-CALL TREE MAINTENANCE AND REMOVAL SERVICES CAG-23-_______ dated
___________, 2023 (Agreement) following bid proposal process.
The Parties agree as follows:
Each and every provision of the MASTER AGREEMENT FOR ON-CALL TREE MAINTENANCE AND
REMOVAL SERVICES CAG-23-_______ dated ___________, 2023 (Agreement) shall remain in
full force and effect and the CAG-23-________ ON-CALL WORK ORDER ADDENDUM NO. ______
is as follows:
1.Project Name:
2.City Division:
City Project Manager or Contact for WORK ORDER Addendum:
(name, address, email, phone)
3.Scope of Services is as follows
(or as set forth in CAG-23-___ ON-CALL WORK ORDER ADDENDUM NO.__ Exhibit 1.)
4.Technical Approach (if necessary)
Additional specifications and requirements may be attached to this form or as set
forth in CAG-23-_____ ON-CALL WORK ORDER ADDENDUM NO. ______ Exhibit 2.
5.Deliverables
(Or as set forth in CAG-23-_____ ON-CALL WORK ORDER ADDENDUM NO. ______
Exhibit 3)
PAGE 17 OF 18
6.Schedule
(Or as set forth in CAG-23-______ ON-CALL WORK ORDER ADDENDUM NO. ______ Exhibit
4.)
7.Cost/Hour Estimates
Contractor agrees to perform the services as described above for the amount not to exceed
$________________(Or as set forth in CAG-23-_____ON-CALL WORK ORDER ADDENDUM
NO. ______ Exhibit 5) unless modified by the City in a signed written subsequent CAG-22-
______ ON-CALL WORK ORDER ADDENDUM.
8.Due Date or Completion Date:
9.Total Amount Payable to the Contractor under the Maser On-Call Agreement is
summarized as follows:
Original Non-Exclusive MASTER AGREEMENT FOR ON-CALL TREE MAINTENANCE AND
REMOVAL SERVICES CAG-23-_____ authorized amount not to exceed per the duration of
the Agreement:
$35,000.00
CAG-22-_____ ON-CALL WORK ORDER ADDENDUM NO. 1 $_________
(LIST all OTHER CAG-23-________ON-CALL WORK ORDER ADDENDUM NO. ______ as they are
implemented.)
Grand total of CAG-23-____ ON-CALL WORK ORDER ADDENDUM
$____________
______________________________________________________________________________
Balance remaining under MASTER AGREEMENT FOR ON-CALL FOR TREE SERVICES
CAG-23-_______ $________________
IN WITNESS WHEREOF, the Parties have voluntarily entered into this ON-CALL WORK ORDER
ADDENDUM as of the date last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONTRACTOR
By:____________________________
Click here to enter text. Click here to enter text.
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PAGE 18 OF 18
____________________________
Date
_____________________________
Date
(WORK ORDER Addendum Exhibit Headings if needed)
CAG-23-____ ON-CALL WORK ORDER ADDENDUM NO. ______ Exhibit
1.WORK ORDER Scope of Services
CAG-23-____ ON-CALL WORK ORDER ADDENDUM NO. ______ Exhibit
2.Additional specifications and requirements
CAG-23-____ ON-CALL WORK ORDER ADDENDUM NO. ______ Exhibit 3
Deliverables
CAG-23-____ ON-CALL WORK ORDER ADDENDUM NO. ______ Exhibit
4.Schedule
CAG-23-_____ON-CALL WORK ORDER ADDENDUM NO. ______ Exhibit
5 Cost/Hour Estimates