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HomeMy WebLinkAboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, January 9, 2023 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Please note that this regular meeting of the Renton City Council is being offered as a hybrid meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S Grady Way, Renton, 98057 or remotely through Zoom. For those wishing to attend by Zoom: Please (1) click this link https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215- 8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the day of the meeting to request an invite with a link to the meeting. Registration for Audience Comment: Registration will be open at all times, but speakers must register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and will be required to re-register for the next Council meeting if they wish to speak at that next meeting. • Request to Speak Registration Form: o Click the link or copy/paste the following URL into your browser: https://forms.office.com/g/bTJUj6NrEE • You may also call 425-430-6501 or email jsubia@rentonwa.gov or cityclerk@rentonwa.gov to register. Please provide your full name, city of residence, email address and/or phone number, and topic in your message. • A sign-in sheet is also available for those who attend in person. Video on Demand: Please click the following link to stream Council meetings live as they occur, or to select previously recorded meetings: Renton Channel 21 Video on Demand 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. SPECIAL PRESENTATION a) Recognizing City of Renton Lean Belt Graduates 4. ADMINISTRATIVE REPORT a) Administrative Report 5. AUDIENCE COMMENTS • All remarks must be addressed to the Council as a whole, if a response is requested please provide your name and address, including email address, to the City Clerk to allow for follow‐up. • Speakers must sign-up prior to the Council meeting. • Each speaker is allowed three minutes. • When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of December 12, 2022. Council Concur b) AB - 3260 Mayor Pavone appoints the following individuals to the Renton Municipal Arts Commission with terms expiring December 31, 2023: Bruce McIntyre and Marvin Rosete. Refer to Community Services Committee c) AB - 3261 Mayor Pavone reappoints the following individuals to the Renton Municipal Arts Commission with terms expiring December 31, 2025: Janna Kusheryk, Bill Huls, Marsha Rollinger, and David Samek. Council Concur d) AB - 3265 City Clerk reports bid opening on December 16, 2022 for the Sunset Gardens Off-Site Water Main Improvements project; and submits the staff recommendation to award the contract to the lowest responsive and responsible bidder, HCON Inc., in the amount of $879,533.85. Council Concur e) AB - 3262 Community & Economic Development Department recommends executing the Local Programs State Funding Agreement, with the Washington State Department of Transportation, which obligates $51,000 of $210,000 in grant funding for preliminary engineering for the I-405/44th Gateway and Green-Scaping Improvements project. Refer to Finance Committee f) AB - 3268 Finance Department recommends adjusting a utility billing customer account in the amount of $7,520.87, for a multi-family property located at 501 Monster Rd SW, property owner Republic Services, for excess consumption caused by a qualified water line leak in accordance with RMC 8-4-46 and 8-5-23. Refer to Finance Committee g) AB - 3267 Public Works Administration recommends adoption of a resolution designating City of Renton Applicant Agents of persons who may be authorized to execute documents related to the 2022 Building Resilient Infrastructure and Communities (BRIC) grant program. Council Concur h) AB - 3266 Public Works Transportation Systems Division recommends approval of a budget transfer in the amount of $12,000 from Fund 317 balance to the Traffic Safety Program fund, to cover the budget gap (including contingencies) of Amendment 1 to CAG-22-121, consultant Perteet, Inc., for additional design engineering services for the Lake Washington Blvd N (between Burnett Ave N and Houser Way N) Speed Cushions project. Refer to Finance Committee 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Finance Committee: Vouchers 8. LEGISLATION Resolution: a) Resolution No. 4488: Designating Application Agent - 2022 Building Resilient Infrastructure and Communities (BRIC) Grant (See Item 6.g) 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) CANCELED Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings Mayor’s Office Memorandum DATE: January 9, 2023 TO: Valerie O’Halloran, Council President Members of Renton City Council FROM: Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer SUBJECT: Administrative Report • Information about preventative street maintenance, traffic impact projects, road closures, and I-405 work happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open. Preventative street maintenance, traffic impact projects, and road closures will be at the following locations:  Monday, January 9 through Friday, January 13, 8:30 a.m. to 3:00 p.m. Intermittent lane closure on NE 12th Street and Jefferson Avenue NE for utility installation. Questions may be directed to Brad Stocco at 425-282-2373.  Monday, January 9 through Friday, January 13, 8:30 a.m. to 3:00 p.m. Intermittent lane closures on Lincoln Ave NE at the 4100 block for utility work. Questions may be directed to Kip Braaten at 206-503-1746.  On-going Street Closure through October 4, 2023 (City of Renton Resolution No. 4446). FULL STREET CLOSURE on Sunset Lane NE between NE 10th Street and Harrington Place NE in support of the Solera Development Project (LUA20-000305). Questions may be directed to Brad Stocco, 425-282-2373. AGENDA ITEM #4. a) December 12, 2022 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES - City Council Regular Meeting 7:00 PM - Monday, December 12, 2022 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Ryan McIrvin, Council President James Alberson, Jr., Council Position No. 1 Carmen Rivera, Council Position No. 2 Valerie O'Halloran, Council Position No. 3 Ed Prince, Council Position No. 5 Ruth Pérez, Council Position No. 6 Kim-Khánh Vǎn, Council Position No. 7 Councilmembers Absent: ADMINISTRATIVE STAFF PRESENT Armondo Pavone, Mayor Kristi Rowland, Deputy Chief Administrative Officer Patrice Kent, Senior Assistant City Attorney Jason Seth, City Clerk Judith Subia, Council Liaison Chip Vincent, Community & Economic Development Administrator Martin Pastucha, Public Works Administrator Kari Roller, Finance Department Administrator Vanessa Dolbee, Planning Director Amanda Askren, Interim Economic Development Director Commander Tracy Wilkinson, Police Department Attended Remotely: Kelly Beymer, Parks & Recreation Administrator Cailín Hunsaker, Parks & Trails Director Carrie Nass, Recreation Director AGENDA ITEM #6. a) December 12, 2022 REGULAR COUNCIL MEETING MINUTES Ron Straka, Public Works Utility Systems Director Brianne Bannwarth, Development Engineering Director April Alexander, Executive Assistant Stacy Robinson, Senior Finance Analyst Deputy Chief Jeff Hardin, Police Department PROCLAMATION a) Doug Levy Day: A proclamation by Mayor Pavone was read, declaring December 12, 2022 "Doug Levy Day" in the City of Renton, encouraging all residents to join in the special observance. Doug Levy accepted the proclamation with appreciation. SPECIAL PRESENTATION a) Certificate of Municipal Leadership (CML): Mayor Pavone presented Councilmember Kim- Khánh Văn the Certificate of Municipal Leadership (CML) she was awarded by the Association of Washington Cities (AWC). ADMINISTRATIVE REPORT Deputy CAO Kristi Rowland reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2022 and beyond. Items noted were: • In partnership with the Renton Ecumenical Association of Churches (REACH), the city activated its cold weather shelter from November 28 to December 5. A total of 191 individuals were served while the shelter was activated. • The City of Renton has enacted Ordinance 6072 prohibiting the sale, delivery, and marketing for sale dogs sourced from Puppy Mills. The ordinance, which will take effect on January 1, 2023, was passed unanimously by Renton City Council on July 11, 2022. A copy is available on the city’s website. The city's definition of "puppy mill” is found in the Ordinance at RMC 6-5-4A.7. The intent of Ordinance 6072 is to promote humane breeding and prevent unwitting or hidden support for the puppy mill industry and other information about their new pets. • The deadline to apply for vacant positions on the Renton Equity Commission and Human Services Advisory Committee has been extended to January 20, 2023, with the first review occurring on January 5. The Equity Commission has a vacant youth position for those ages 18-25. The Human Services Advisory Committee has a vacant youth position under 21 years of age and three regular positions open to all ages. Interested applicants may apply for any of these positions by visiting our website at rentonwa.gov/application or by printing the application and emailing it to humanservices@rentonwa.gov. • Preventative street maintenance will continue to impact traffic and result in occasional street closures. AGENDA ITEM #6. a) December 12, 2022 REGULAR COUNCIL MEETING MINUTES AUDIENCE COMMENTS • Kent McCleary, Renton, spoke on behalf of the Renton Rowing Center, and thanked Council, the Mayor, and staff for supporting the organization over the years. He noted that the center's purpose is to teach rowing skills, but it also teaches youth many important life skills. • Amina Malkin, Renton, spoke about her experiences as a member of the Renton Rowing Center. She emphasized the life skills she learned, and noted the organization is home to a tight-knit community. • Samantha Case, Renton, stated that she is proud to be a member of the Renton Rowing Center, and noted that this program has helped her build confidence. • Ismail Moakim, Renton, spoke about his experiences as a member of the Renton Rowing Center. He urged Council to continue to support the program. • Harrison Ridnell, Renton, spoke about his experiences being a member of the Renton Rowing Center. CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. a) Approval of Council Meeting minutes of December 5, 2022. Council Concur. MOVED BY MCIRVIN, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA, MINUS ITEM 7.B. CARRIED. SEPARATE CONSIDERATION - ITEM 7.b. b) AB - 3259 Parks & Recreation Department recommended approval to execute a Memorandum of Understanding (MOU) between the City of Renton, Renton School District, and the Bezos Academy for shared use of the Meadow Crest playground. Refer to Community Services Committee. MOVED BY RIVERA, SECONDED BY PÉREZ, COUNCIL APPROVE CONSENT AGENDA ITEM 7.b. AS COUNCIL CONCUR. CARRIED. UNFINISHED BUSINESS a) Community Services Committee Chair Rivera presented a report concurring in the staff recommendation to approve the establishment of the Renton Rivers Days Advisory Board. The Committee further recommended that the ordinance related to this item be presented for first reading and advancement to second and final reading at tonight’s Council meeting. MOVED BY RIVERA, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #6. a) December 12, 2022 REGULAR COUNCIL MEETING MINUTES b) Committee on Committees Chair O'Halloran presented a report recommending the following council committee assignments for 2023: COMMUNITY SERVICES (1st Monday, 4:00 pm) Carmen Rivera, Chair Kim-Khánh Văn, Vice Chair James Alberson, Member FINANCE (2nd & 4th Mondays, 4:00 pm) Ruth Pérez, Chair James Alberson, Vice Chair Kim-Khánh Văn, Member PLANNING & DEVELOPMENT (2nd & 4th Mondays, 5:00 pm) Ed Prince, Chair Ryan McIrvin, Vice Chair Ruth Pérez, Member PUBLIC SAFETY (3rd Monday, 4:00 pm) Kim-Khánh Văn, Chair Ed Prince, Vice Chair Carmen Rivera, Member TRANSPORTATION (1st & 3rd Mondays, 5:00 pm) Ryan McIrvin, Chair Ruth Pérez, Vice Chair Ed Prince, Member UTILITIES (1st & 3rd Mondays, 3:00 pm) James Alberson, Chair Carmen Rivera, Vice Chair Ryan McIrvin, Member This Committee Report supersedes the approved Committee Report from December 5, 2022. MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #6. a) December 12, 2022 REGULAR COUNCIL MEETING MINUTES c) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to approve the following payments: 1. Accounts Payable – total payment of $5,818,270.27 for vouchers 10563, 404570- 404614, 404624-404861; payroll benefit withholding vouchers 6992-7002, 404615- 404623, and 2 wire transfers. 2. Payroll – total payment of $1,879,773.22 for payroll vouchers that include 639 direct deposits and 16 checks (11/01/2022-11/15/2022 pay period). MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. d) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to: 1. Authorize the Mayor and City Clerk to enter into a grant agreement with the Washington State Criminal Justice Training Commission, to accept $30,000 in grant funds for the purpose of funding an Officer Wellness Check-In program. 2. Authorize the Mayor and City Clerk to enter into a professional services agreement with Bravura Counseling, in the amount of $30,000, to perform the Officer Wellness Check-In Program. MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. e) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to approve a Memorandum of Understanding (MOU) with the Renton Police Guild (Guild) representing both commissioned and non-commissioned employees regarding a recruitment bonus: 1. The January 4, 2007 MOU between the City and Guild awarded a $500 bonus for commissioned staff that were responsible for recruiting a lateral officer that was later hired. A November 20, 2017 MOU extended this benefit to non-commissioned staff. 2. Previous mentioned MOUs will be amended, so that current commissioned and non- commissioned represented employees of the Renton Police Department, active on the City’s payroll system, may receive a five-thousand-dollar bonus ($5000) for the successful hiring of a Lateral Police Officer if the employee was responsible for recruiting the candidate. • The bonus pay will be distributed in two equal payments. The first payment upon the first scheduled payday following the start of employment of the lateral officer, and the second upon the first scheduled pay period following the successful completion of the lateral officer’s probationary period. MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. f) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to execute the Water Quality Stormwater Capacity Grant Agreement No. WQSWCAP-2123-Renton-0072 with the Department of Ecology for up to $50,000 in non-matching funds to assist the city in complying with the requirements of the Western Washington Phase II Municipal Stormwater Permit. MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #6. a) December 12, 2022 REGULAR COUNCIL MEETING MINUTES g) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to execute the agreement with King County Flood Control District to accept $250,000 in 2022 grant funds for the Panther Creek at Talbot Road S. Culvert Replacement Project. MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. h) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to award the construction contract to Pivetta Brother’s Construction, Inc. in the amount of $28,284,172.90, and approve a budget transfer in the amount of $2,000,000 from unassigned fund balance in Fund 305 Transportation Impact Mitigation, to cover all anticipated expenditures for the construction phase of this project. MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. i) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to approve the 2023 Liability Insurance policies through the city’s insurance broker, Alliant, and authorized the Mayor and City Clerk to sign the implementing documents, in order to bind the insurance policies. The total premium cost for 2023 is expected to be as much as $747,000. The binder agreement will be transmitted by the broker, for execution prior to January 1, 2023. MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. j) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to approve the 2023 Amended Salary Table, for adjustments due to Reclassifications, Non- Represented Employees’ Phase 2 Comp Study, and Municipal Court Judges' pay scale; and approve Step E for the Economic Development Director candidate. The Committee further recommended that the ordinance related to this item be presented for first reading and advancement to second and final reading at tonight’s Council meeting. MOVED BY O'HALLORAN, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. LEGISLATION Ordinances for First Reading and Advancement to Second and Final Reading a) Ordinance No. 6106: An ordinance was read adding a new Chapter 2-22 to the Renton Municipal Code to create the Renton River Days Advisory Board, authorizing corrections, providing for severability, and establishing an effective date. MOVED BY RIVERA, SECONDED BY O'HALLORAN, COUNCIL ADVANCE THE ORDINANCE FOR SECOND AND FINAL READING AT TONIGHT'S MEETING. CARRIED. Following second and final reading it was MOVED BY RIVERA, SECONDED BY O'HALLORAN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. AGENDA ITEM #6. a) December 12, 2022 REGULAR COUNCIL MEETING MINUTES b) Ordinance No. 6107: An ordinance was read amending and replacing the 2023 City of Renton Salary Table previously adopted in Ordinance No. 6088, amending Subsection 3-10-2.E of the Renton Municipal Code to update the salary for Municipal Court Judges to match District Court Judges, authorizing corrections, providing for severability, and establishing an effective date. MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL ADVANCE THE ORDINANCE FOR SECOND AND FINAL READING AT TONIGHT'S MEETING. CARRIED. Following second and final reading, it was MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinances for second and final reading: c) Ordinance No. 6089: An ordinance was read amending Subsections 4-2-060.C, 4-2 060.K, 4-2- 080.A.6.A, 4-2-120.A, 4-4-150.D, and 4-4-150.E of the Renton Municipal Code, modifying Commercial Neighborhood Zone (CN) regulations, authorizing corrections, providing for severability, and establishing an effective date. MOVED BY PRINCE, SECONDED BY ALBERSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. d) Ordinance No. 6101: An ordinance was read amending Subsections 4-2-110.E, 4-2-120.B, 4-2- 120.C, and 4-2-130.B of the Renton Municipal Code to adjust the maximum building height in the Center Downtown Zone and correct references to the Airport Related Height restrictions, authorizing corrections, providing for severability, and establishing an effective date. MOVED BY PRINCE, SECONDED BY ALBERSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. e) Ordinance No. 6102: An ordinance was read establishing new standards for Multifamily Housing by adding Section 4-4-155 and amending Section 4-11-040 of the Renton Municipal Code, providing for severability, authorizing corrections, and establishing an effective date. MOVED BY PRINCE, SECONDED BY ALBERSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Please see the attached Council Committee Meeting Calendar. ADJOURNMENT MOVED BY PRINCE, SECONDED BY RIVERA, COUNCIL ADJOURN. CARRIED. TIME: 7:50 P.M. Jason A. Seth, MMC, City Clerk Jason Seth, Recorder 12 Dec 2022 AGENDA ITEM #6. a) Council Committee Meeting Calendar December 12, 2022 December 19, 2022 Monday Council Holiday – No Meetings December 26, 2022 Monday Christmas Holiday – No Meetings January 2, 2023 Monday New Year’s Day Holiday – No Meetings January 9, 2023 Monday 5:00 PM Finance Committee, Chair Pérez Location: Council Conference Room/Videoconference 1. Vouchers 2. Emerging Issues in Finance 5:45 PM Planning & Development Committee, Chair Prince Location: Council Conference Room/Videoconference 1. Long Range Planning Work Program 2023 • Comprehensive Plan Update • Development Regulations Update 2. Emerging Issues in CED CANCELED Committee of the Whole, Chair O’Halloran 7:00 PM Council Meeting Location: Council Chambers/Videoconference AGENDA ITEM #6. a) AB - 3260 City Council Regular Meeting - 09 Jan 2023 SUBJECT/TITLE: Appointments to Renton Municipal Arts Commission (RMAC) RECOMMENDED ACTION: Refer to Community Services Committee DEPARTMENT: Mayor Pavone STAFF CONTACT: April Alexander, Executive Assistant EXT.: x6520 FISCAL IMPACT SUMMARY: None SUMMARY OF ACTION: Mayor Pavone appoints the following to the Renton Municipal Arts Commission (RMAC): Bruce McIntyre, for a term expiring 12/31/23 Marvin Rosete, for a term expiring 12/31/23 EXHIBITS: A. Recommendation Memo B. Applications STAFF RECOMMENDATION: Confirm Mayor Pavone's appointments of Mr. McIntyre and Mr. Rosete to RMAC. AGENDA ITEM #6. b) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: December 14, 2022 TO: Armondo Pavone, Mayor FROM: C.E. “Chip” Vincent, CED Administrator STAFF CONTACT: Jessie Kotarski, Economic Development Manager SUBJECT: Request for Appointments to the Renton Municipal Arts Commission This memorandum is to recommend appointment of Bruce McIntyre and Marvin Rosete to the vacant Commission Positions on the Renton Municipal Arts Commission. If appointed, Bruce and Marvin will fulfill the seats vacated by Kiley Thornton and Neil Sheesley whose terms of service will expire on December 31, 2023. Bruce is a professional ceramic artist, educator, motivator, and manager with experience in student recruitment and advising including outreach to students, experience providing college level instruction, and over 20 years of experience tracking data and processes to improve systems. He is also a master potter and teaches Ceramics and Art as needed. Bruce's connection with the local student population and experience in engaging the public in the creation and enjoyment of art will support the Commission in their dedication to advocate for arts education at all levels. Marvin Rosete is a proud graduate of Renton High School and the University of Washington. His experience working with underrepresented youth at the Filipino Youth Activities (a former United Way agency) and his service as the Business and Development officer for the Robert Chinn Foundation, as Manager of the Asian Resource Center, will help the Commission work toward their goal to increase participation and awareness of the cultural and artist community. Marvin has served as Chair on the International District Design and Review Board in Seattle’s Chinatown/International District and looks forward to using his experience with the design review process and Historic Preservation to help develop the Renton's historic Downtown and surrounding neighborhoods. AGENDA ITEM #6. b) Council President Ryan McIrvin Page 2 of 3 December 19, 2022 The Commissioners reviewed the candidates' applications and have interviewed Bruce and Marvin about their interest in serving on the Commission. The Commissioners are confident that both candidates are highly qualified to fill several necessary roles with the Commission and the Commissioners are enthusiastic about their possible appointment to the Arts Commission. At the December meeting of the Arts Commission, held on December 6, 2022, the Commissioners voted to unanimously recommend the appointments of Bruce and Marvin to the Arts Commission. Additionally, this memorandum includes the request for the reappointment of the following Renton Municipal Arts Commission members, whose terms expire December 31, 2022. If reappointed, their new terms will expire on December 31, 2025. Marsha Rollinger is an artist and graphic designer with her own firm and has been an asset to the Commission during her term, serving as the RMAC Vice-Chair in 2014, Co- Chair in 2015, and Chair in 2016. She has been fully engaged in the work of the Commission and has been incredibly active in the creation and implementation of public art throughout the City. Marsha was instrumental in the concept and delivery of the Rooftop Dragon installation, as well as the Sunset Fence project, the Art Garden on Wells Aves S and multiple murals in the downtown. Bill Huls is the Artistic Director at the Renton Civic Theatre. Bill has served on the Commission since 2011 and is currently acting as the Commission vice Chair. Bill’s involvement with the Commission includes his service on the Selection Committee; tasked with screening qualified candidates to fill empty seats on the Commission and his continued efforts to nurture our community’s aspiring artists and others through performance-based and theatre education programming and support. Dave Samek joined the Commission in 2017. Dave’s personal connections as a Renton- based musician has been integral in strengthening the Commissions ties to the music scene in the community. Dave has been actively involved in the organization and has spearheaded the popular Renton Roadshow program that helped support performing artists both during and after the COVID-19 pandemic. Janna Kushneryk was appointed to the Commission in March 2022, filling a vacated position. In her short time on the Commission, Janna has proven herself invaluable to the mission of the Commission in her capacity to connect the group with the music industry in the greater King County region. Her passion for linking individuals and groups to make music has helped filled the Arts Commission’s Roadshow stage with a AGENDA ITEM #6. b) Council President Ryan McIrvin Page 3 of 3 December 19, 2022 variety of talent and representation from a diversity of performers and groups from around the region. The RMAC is delighted that Marsha, Bill, Dave, and Janna continue to express a willingness to serve their community and request that you forward their names to the Renton City Council with your recommendation for their reappointment to the Renton Municipal Arts Commission for a full three-year term. AGENDA ITEM #6. b) CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. From:notification@civiclive.com To:April Alexander Subject:Application for Boards/Commissions/Committees 2022-07-19 12:48 PM(PST) Submission Notification Date:Tuesday, July 19, 2022 12:48:44 PM Application for Boards/Commissions/Committees 2022-07-19 12:48 PM(PST) was submitted by Guest on 7/19/2022 3:48:38 PM (GMT-08:00) Canada/Pacific Name Value Airport Advisory Committee* Civil Service Commission* Community Plan Advisory Board - Benson Hill Community Plan Advisory Board - City Center Equity Commission Historical/Museum Board* Housing Authority* Human Services Advisory Committee* Lodging Tax Advisory Committee* Parks Commission* Planning Commission* Municipal Arts Commission*Municipal Arts Commission* Senior Advisory Board* Sister City Committee - Cuautla Sister City Committee - Nishiwaki Gender Mr. Name Bruce O. McIntyre Address:315 Smithers Ave S. Renton WA 98057 Email Claybybruce@gmail.com Phone 2069605045 AltPhone: Resident Yes ResidentSince Feb. 24, 2008 formerresidence Salem OR EducationBackground BA Fine Arts MA Fine Arts Education OccupationalBackground Dean of Students Visual Art Specialist Employer:Academy Schools, Tukwila, WA CommunityActivities City Center Advisory Board, South Renton Arts Committee, Empty Bowl Events with Northwest Harvest Reasonforapplying To continue helping bring the Renton AGENDA ITEM #6. b) community together with art. Day Meetings Night Meetings Night Meetings To view this form submission online, please follow the link below: https://rentonwa.gov/form/one.aspx? objectId=18753455&contextId=9212967&returnto=submissions AGENDA ITEM #6. b) CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. From:notification@civiclive.com To:April Alexander Subject:Application for Boards/Commissions/Committees 2022-02-28 07:39 PM(PST) Submission Notification Date:Monday, February 28, 2022 7:39:07 PM Application for Boards/Commissions/Committees 2022-02-28 07:39 PM(PST) was submitted by Guest on 2/28/2022 10:39:04 PM (GMT-08:00) Canada/Pacific Name Value Airport Advisory Committee* Civil Service Commission* Community Plan Advisory Board - Benson Hill Community Plan Advisory Board - City Center Equity Commission Equity Commission Historical/Museum Board* Housing Authority* Human Services Advisory Committee*Human Services Advisory Committee* Parks Commission* Planning Commission*Planning Commission* Municipal Arts Commission*Municipal Arts Commission* Senior Citizens Advisory Board* Sister City Committee - Cuautla Sister City Committee - Nishiwaki Gender Mr. Name Marvin Rosete Address:4308 NE Sunset Blvd, Unit R1 Email marvin.rosete@gmail.com Phone 2068568972 AltPhone: Resident Yes ResidentSince 2006 formerresidence EducationBackground Ed.D Candidate, University of Southern California, MPA, Seattle University, B.A University of Washington OccupationalBackground Licensed Insurance Agent, Business and Development mortgage industry Employer:US Mortgage Corporation CommunityActivities Renton Chamber of Commerce, International District Design and Review Board AGENDA ITEM #6. b) Reasonforapplying Experience with economic development, and over four years historic and community cultural preservation. Also have over 15 years of non-profit and human service experience Day Meetings Night Meetings Night Meetings To view this form submission online, please follow the link below: https://rentonwa.gov/form/one.aspx? objectId=18372976&contextId=9212967&returnto=submissions AGENDA ITEM #6. b) AB - 3261 City Council Regular Meeting - 09 Jan 2023 SUBJECT/TITLE: Reappointments to Renton Municipal Arts Commission RECOMMENDED ACTION: Council Concur DEPARTMENT: Mayor Pavone STAFF CONTACT: April Alexander, Executive Assistant EXT.: x6520 FISCAL IMPACT SUMMARY: None SUMMARY OF ACTION: Mayor Pavone reappoints the following to the Renton Municipal Arts Commission for terms expiring 12/31/25: Janna Kusheryk Bill Huls Marsha Rollinger David Samek EXHIBITS: A. Recommendation Memo STAFF RECOMMENDATION: Confirm Mayor Pavone's reappointments of Ms. Kushneryk, Mr. Huls, Ms. Rollinger, and Mr. Samek to the Renton Municipal Arts Commission. AGENDA ITEM #6. c) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: December 14, 2022 TO: Armondo Pavone, Mayor FROM: C.E. “Chip” Vincent, CED Administrator STAFF CONTACT: Jessie Kotarski, Economic Development Manager SUBJECT: Request for Appointments to the Renton Municipal Arts Commission This memorandum is to recommend appointment of Bruce McIntyre and Marvin Rosete to the vacant Commission Positions on the Renton Municipal Arts Commission. If appointed, Bruce and Marvin will fulfill the seats vacated by Kiley Thornton and Neil Sheesley whose terms of service will expire on December 31, 2023. Bruce is a professional ceramic artist, educator, motivator, and manager with experience in student recruitment and advising including outreach to students, experience providing college level instruction, and over 20 years of experience tracking data and processes to improve systems. He is also a master potter and teaches Ceramics and Art as needed. Bruce's connection with the local student population and experience in engaging the public in the creation and enjoyment of art will support the Commission in their dedication to advocate for arts education at all levels. Marvin Rosete is a proud graduate of Renton High School and the University of Washington. His experience working with underrepresented youth at the Filipino Youth Activities (a former United Way agency) and his service as the Business and Development officer for the Robert Chinn Foundation, as Manager of the Asian Resource Center, will help the Commission work toward their goal to increase participation and awareness of the cultural and artist community. Marvin has served as Chair on the International District Design and Review Board in Seattle’s Chinatown/International District and looks forward to using his experience with the design review process and Historic Preservation to help develop the Renton's historic Downtown and surrounding neighborhoods. AGENDA ITEM #6. c) Council President Ryan McIrvin Page 2 of 3 December 19, 2022 The Commissioners reviewed the candidates' applications and have interviewed Bruce and Marvin about their interest in serving on the Commission. The Commissioners are confident that both candidates are highly qualified to fill several necessary roles with the Commission and the Commissioners are enthusiastic about their possible appointment to the Arts Commission. At the December meeting of the Arts Commission, held on December 6, 2022, the Commissioners voted to unanimously recommend the appointments of Bruce and Marvin to the Arts Commission. Additionally, this memorandum includes the request for the reappointment of the following Renton Municipal Arts Commission members, whose terms expire December 31, 2022. If reappointed, their new terms will expire on December 31, 2025. Marsha Rollinger is an artist and graphic designer with her own firm and has been an asset to the Commission during her term, serving as the RMAC Vice-Chair in 2014, Co- Chair in 2015, and Chair in 2016. She has been fully engaged in the work of the Commission and has been incredibly active in the creation and implementation of public art throughout the City. Marsha was instrumental in the concept and delivery of the Rooftop Dragon installation, as well as the Sunset Fence project, the Art Garden on Wells Aves S and multiple murals in the downtown. Bill Huls is the Artistic Director at the Renton Civic Theatre. Bill has served on the Commission since 2011 and is currently acting as the Commission vice Chair. Bill’s involvement with the Commission includes his service on the Selection Committee; tasked with screening qualified candidates to fill empty seats on the Commission and his continued efforts to nurture our community’s aspiring artists and others through performance-based and theatre education programming and support. Dave Samek joined the Commission in 2017. Dave’s personal connections as a Renton- based musician has been integral in strengthening the Commissions ties to the music scene in the community. Dave has been actively involved in the organization and has spearheaded the popular Renton Roadshow program that helped support performing artists both during and after the COVID-19 pandemic. Janna Kushneryk was appointed to the Commission in March 2022, filling a vacated position. In her short time on the Commission, Janna has proven herself invaluable to the mission of the Commission in her capacity to connect the group with the music industry in the greater King County region. Her passion for linking individuals and groups to make music has helped filled the Arts Commission’s Roadshow stage with a AGENDA ITEM #6. c) Council President Ryan McIrvin Page 3 of 3 December 19, 2022 variety of talent and representation from a diversity of performers and groups from around the region. The RMAC is delighted that Marsha, Bill, Dave, and Janna continue to express a willingness to serve their community and request that you forward their names to the Renton City Council with your recommendation for their reappointment to the Renton Municipal Arts Commission for a full three-year term. AGENDA ITEM #6. c) AB - 3265 City Council Regular Meeting - 09 Jan 2023 SUBJECT/TITLE: CONTRACT AWARD: Sunset Gardens Off-Site Water Main Improvements Project; CAG-22-343 RECOMMENDED ACTION: Council Concur DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: Budget appropriation for the project is $1,472,037 (from a CHIP Grant); $66,185 of that amount was allocated to the design contract, the remaining $1,405,852 is allocated for the construction phase of the pr oject. The low bid is $879,533.85, so there are sufficient funds to award the construction contract. Engineer's Estimate: $1,026,242.10 SUMMARY OF ACTION: The City Clerk Division conducted a bid opening on December 16, 2022 for the Sunset Gardens Off -Site Water Main Improvements project, and reports the bid opening met the following Council criteria: 1) There was more than one bid; 2) The lowest responsive and responsible bid was within project budget; and 3) There were no irregularities with the lowest responsive and responsible bid. Therefore, staff recommends that the Sunset Gardens Off-Site Water Main Improvements project be awarded to the lowest responsive and responsible bidder, HCON Inc., in the amount of $879,533.85. EXHIBITS: A. Staff Recommendation Memo B. Staff Bid Tab C. Staff Bid Assessment D. HCON Reference Check E. City Clerk Bid Tab STAFF RECOMMENDATION: Award the Sunset Gardens Off-Site Water Main Improvements project be awarded to the lowest responsive and responsible bidder, HCON Inc., in the amount of $879,533.85. AGENDA ITEM #6. d) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:January 3, 2023 TO:Jason Seth, City Clerk FROM:Martin Pastucha, Public Works Administrator, ext. 7311 Staff Contact:Ron Straka, Utility Systems Director, ext. 7239 SUBJECT:Bid Opening and Recommendation for Award of Contract for Sunset Gardens Off-Site Water Main Improvements Project CAG-22-343 The Public Works Department Utility Systems Division has reviewed the bids submitted for the Sunset Gardens Off-Site Water Main Improvements Project and recommends that the contract CAG-22-343 be awarded to the lowest responsive, responsible bidder, HCON Incorporated, in the amount of $879,533.85. We request that an agenda bill for Council Concur be prepared for the January 9, 2023 Council meeting. The bid opening was held on December 16, 2022. Nine (9) bids were submitted for the project and are summarized below in ascending order: HCON Incorporated $879,533.85 Fury Site Works Inc.$879,806.14 New X Inc.$934,789.74 RW Scott Construction $1,041,500.96 Northwest Cascade Inc.$1,057,989.44 Rodarte Construction Inc.$1,062,712.73 Laser Underground & Earthworks Inc.$1,083,934.50 Sascon LLC $1,160,354.91 Reign City Services $1,261,827.78 The bid submitted by HCON Incorporated was under the engineer’s estimate of $1,026,242.10 by $146,708.25. After analysis of the bids based on the criteria established in the bid documents and specifications, we determined the bid submitted by HCON Incorporated to be a responsible, non-irregular bid, and a fair representation of the cost of work associated with this project. The surety company has confirmed that the bid bond submitted by HCON Incorporated is valid. We also checked the references provided by HCON Incorporated and found that they have performed similar water main replacement projects with other public water districts such as Woodinville Water District, Lakehaven Water & Sewer District, Lakewood Water District, and Water District no. 125, and their work AGENDA ITEM #6. d) City Clerk Page 2 of 2 December 20, 2022 \KN performances were satisfactory. Enclosed is the engineer’s bid tabulation, the completed bid assessment form, and the reference check form. The city was awarded $1,472,037.00 in grant funds from the Connecting Housing to Infrastructure (CHIP) grant program for the design and construction of the off-site water main improvements for the Sunset Gardens affordable housing project. The CHIP grant funding does not require matching funds from the city. Of this grant amount, $66,185.00 is allocated for the design contract the project under CAG- 22-180, and the remaining $1,405,852 is allocated for the construction phase of the project. With the low bid amount of $879,533.85, there is sufficient remaining funding to award the construction contract. The project consists of the installation of approximately 1,400 linear foot of 12-inch ductile- iron water main, 3 fire hydrants and related appurtenances along with the restoration of asphalt pavement and asphalt overlay of affected roadways. Attachments: Bid Tabulation Bid Assessment Reference Check cc: Katie Nolan, Water Utility Project Manager Abdoul Gafour, Water Utility Engineering Manager AGENDA ITEM #6. d) Project: Sunset Gardens Off‐Site Water Main ImprovementsBid Date: Item No. DescriptionUnit Quantity Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount1Lump Sum 1 100,000.00100,000.00$    70,000.00$    70,000.00$              41,579.86$    41,579.86$                 2Lump Sum 1 10,000.0010,000.00$      3,000.00$      3,000.00$                1,265.90$      1,265.90$                   3Lump Sum 1 20,000.0020,000.00$      7,800.00$      7,800.00$                7,364.64$      7,364.64$                   4Lump Sum 1 25,000.0025,000.00$      45,000.00$    45,000.00$              39,655.09$    39,655.09$                 5Lump Sum 1 5,000.005,000.00$        9,000.00$      9,000.00$                1,832.41$      1,832.41$                   6Each 10 500.005,000.00$        300.00$         3,000.00$                512.67$         5,126.70$                   7Linear Foot 1400 200.00280,000.00$    167.00$         233,800.00$            173.58$         243,012.00$              8Linear Foot 20 190.003,800.00$        168.00$         3,360.00$                243.58$         4,871.60$                   9Linear Foot 30 175.005,250.00$        166.00$         4,980.00$                187.09$         5,612.70$                   10Linear Foot 85 150.0012,750.00$      95.00$           8,075.00$                119.88$         10,189.80$                 11Linear Foot 70 125.008,750.00$        113.00$         7,910.00$                128.68$         9,007.60$                   12Each 13 4,000.0052,000.00$      3,700.00$      48,100.00$              3,935.90$      51,166.70$                 13Each 3 3,000.009,000.00$        3,000.00$      9,000.00$                3,302.88$      9,908.64$                   14Each 3 2,500.007,500.00$        1,950.00$      5,850.00$                2,171.07$      6,513.21$                   15Each 2 2,000.004,000.00$        1,500.00$      3,000.00$                1,503.11$      3,006.22$                   16Each 3 1,500.004,500.00$        1,050.00$      3,150.00$                1,184.44$      3,553.32$                   17Each 3 6,000.0018,000.00$      9,500.00$      28,500.00$              9,899.02$      29,697.06$                 18Each 7 5,000.0035,000.00$      3,900.00$      27,300.00$              10,566.07$    73,962.49$                 19Each 2 4,000.008,000.00$        11,000.00$    22,000.00$              7,341.85$      14,683.70$                 20Each 2 3,000.006,000.00$        9,600.00$      19,200.00$              5,958.05$      11,916.10$                 21Each 1 2,500.002,500.00$        7,200.00$      7,200.00$                3,682.97$      3,682.97$                   22Each 4 1,000.004,000.00$        2,800.00$      11,200.00$              1,197.42$      4,789.68$                   23Cubic‐Yard 20 350.007,000.00$        55.00$           1,100.00$                591.89$         11,837.80$                 24Ton 10 50.00500.00$            100.00$         1,000.00$                108.20$         1,082.00$                   25Ton 800 40.0032,000.00$      10.00$           8,000.00$                19.26$           15,408.00$                 26Ton 300 40.0012,000.00$      25.00$           7,500.00$                19.26$           5,778.00$                   27Ton 250 220.0055,000.00$      250.00$         62,500.00$              179.37$         44,842.50$                 28Ton 500 250.00125,000.00$    155.00$         77,500.00$              175.17$         87,585.00$                 29Lump Sum 1 20,000.0020,000.00$      8,500.00$      8,500.00$                5,098.60$      5,098.60$                   30Linear Foot 15 100.001,500.00$        200.00$         3,000.00$                118.97$         1,784.55$                   31Square Yard 10 200.002,000.00$        375.00$         3,750.00$                543.54$         5,435.40$                   32Lump Sum 1 5,000.005,000.00$        12,000.00$    12,000.00$              4,024.31$      4,024.31$                   33Each 3 600.001,800.00$        525.00$         1,575.00$                478.62$         1,435.86$                   34Each 8 1,000.008,000.00$        650.00$         5,200.00$                700.93$         5,607.44$                   35Each 2 500.001,000.00$        400.00$         800.00$                   478.35$         956.70$                      36Each 7 750.005,250.00$        500.00$         3,500.00$                490.03$         3,430.21$                   37Each 5 2,000.0010,000.00$      500.00$         2,500.00$                478.51$         2,392.55$                   38Estimate 1 20,000.0020,000.00$      20,000.00$    20,000.00$              20,000.00$    20,000.00$                 Subtotal932,100.00$    798,850.00$            799,097.31$              Tax 10.1% 94,142.10$      80,683.85$              80,708.83$                 Total 1,026,242.10 879,533.85$           879,806.14$              * Items shown in blue were miscalculated by Bidder. Corrected values are shown.12/16/2022Engineers EstimateCity of RentonHCON INCFURY SITE WORKS INCSite Specific Utility Potholing MobilizaƟon & DemobilizaƟon (10% Maximum of Total Bid Pre‐Tax)Trench Excavation Safety Systems Construction Surveying, Staking, and As‐Built DrawingsTemporary Traffic ControlErosion Control and Water Pollution ControlConnection to Existing Water MainDuctile Iron Cl 52 12‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 10‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 8‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 6‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 4‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and 12‐Inch Gate Valve Assembly 10‐Inch Gate Valve Assembly8‐Inch Gate Valve Assembly6‐inch Gate Valve Assembly 4‐Inch Gate Valve Assembly Fire Hydrant AssemblyRemove and Replace Concrete Curb and Gutter2‐Inch Water Service1.5‐Inch Water Service1‐Inch Water ServiceCut and Cap Existing Water MainConcrete for Thrust Blocking and Dead‐Man Anchor BlocksRemoval and Replacement of Unsuitable Foundation MaterialsGravel Borrow for Trench BackfillCrushed Surfacing Top CourseHot Mix Asphalt for Final Trench Patch Hot Mix Asphalt Overlay HMA CL.1/2 IN. PG 58H‐22Replace Crosswalk and Pavement MarkingsAdjust Existing Survey Monument Case and CoverMinor ChangesRemove and Replace Concrete Sidewalk and DrivewayLandscape and Private Property RestorationAdjust Existing Water Valve Box to Finish GradeAdjust Existing Manhole Cover to Finish GradeAdjust Existing Gas Valve Box to Finish GradeAdjust Catch BasinCAG‐22‐343Page 1 of 4AGENDA ITEM #6. d) Project: Sunset Gardens Off‐Site Water Main ImprovementsBid Date: Item No. DescriptionUnit Quantity1Lump Sum 12Lump Sum 13Lump Sum 14Lump Sum 15Lump Sum 16Each 107Linear Foot 14008Linear Foot 209Linear Foot 3010Linear Foot 8511Linear Foot 7012Each 1313Each 314Each 315Each 216Each 317Each 318Each 719Each 220Each 221Each 122Each 423Cubic‐Yard 2024Ton 1025Ton 80026Ton 30027Ton 25028Ton 50029Lump Sum 130Linear Foot 1531Square Yard 1032Lump Sum 133Each 334Each 835Each 236Each 737Each 538Estimate 112/16/2022Site Specific Utility Potholing MobilizaƟon & DemobilizaƟon (10% Maximum of Total Bid Pre‐Tax)Trench Excavation Safety Systems Construction Surveying, Staking, and As‐Built DrawingsTemporary Traffic ControlErosion Control and Water Pollution ControlConnection to Existing Water MainDuctile Iron Cl 52 12‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 10‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 8‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 6‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 4‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and 12‐Inch Gate Valve Assembly 10‐Inch Gate Valve Assembly8‐Inch Gate Valve Assembly6‐inch Gate Valve Assembly 4‐Inch Gate Valve Assembly Fire Hydrant AssemblyRemove and Replace Concrete Curb and Gutter2‐Inch Water Service1.5‐Inch Water Service1‐Inch Water ServiceCut and Cap Existing Water MainConcrete for Thrust Blocking and Dead‐Man Anchor BlocksRemoval and Replacement of Unsuitable Foundation MaterialsGravel Borrow for Trench BackfillCrushed Surfacing Top CourseHot Mix Asphalt for Final Trench Patch Hot Mix Asphalt Overlay HMA CL.1/2 IN. PG 58H‐22Replace Crosswalk and Pavement MarkingsAdjust Existing Survey Monument Case and CoverMinor ChangesRemove and Replace Concrete Sidewalk and DrivewayLandscape and Private Property RestorationAdjust Existing Water Valve Box to Finish GradeAdjust Existing Manhole Cover to Finish GradeAdjust Existing Gas Valve Box to Finish GradeAdjust Catch BasinUnit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount77,177.00$    77,177.00$            $93,919.00 $93,919.00 $96,000.00 96,000.00$          15,000.00$    15,000.00$            $2,940.002,940.00$            $24,000.0024,000.00$          10,000.00$    10,000.00$            $3,927.003,927.00$            $5,650.005,650.00$             17,000.00$    17,000.00$            $104,926.50104,926.50$        $115,000.00115,000.00$        15,000.00$    15,000.00$            $13,978.1213,978.12$          $21,000.0021,000.00$          1,700.00$      17,000.00$            $1,018.5010,185.00$          $600.006,000.00$             122.00$         170,800.00$          $150.00210,000.00$        $162.00226,800.00$        250.00$         5,000.00$              $236.004,720.00$            $205.004,100.00$             160.00$         4,800.00$              $182.005,460.00$            $149.004,470.00$             56.00$           4,760.00$              $152.0012,920.00$          $85.007,225.00$             64.00$           4,480.00$              $112.007,840.00$            $87.006,090.00$             4,500.00$      58,500.00$            $4,557.2459,244.12$          $4,275.0055,575.00$          3,900.00$      11,700.00$            $3,970.6811,912.04$          $3,700.0011,100.00$          2,800.00$      8,400.00$              $2,922.168,766.48$            $2,625.007,875.00$             2,300.00$      4,600.00$              $2,302.69 4,605.38$            $2,000.004,000.00$             1,900.00$      5,700.00$              $2,007.82 6,023.46$            $1,700.005,100.00$             11,000.00$    33,000.00$            $9,606.6428,819.92$          $8,675.0026,025.00$          5,500.00$      38,500.00$            $11,100.0077,700.00$          $5,525.0038,675.00$          13,000.00$    26,000.00$            $9,100.0018,200.00$          $6,525.0013,050.00$          8,000.00$      16,000.00$            $8,111.8716,223.74$          $5,775.0011,550.00$          4,000.00$      4,000.00$              $5,736.065,736.06$            $3,175.003,175.00$             700.00$         2,800.00$              $2,000.008,000.00$            $1,650.006,600.00$             91.00$           1,820.00$              $340.006,800.00$            $300.006,000.00$             265.00$         2,650.00$              $97.00970.00$               $160.001,600.00$             56.25$           45,000.00$            $30.0024,000.00$          $40.0032,000.00$          60.00$           18,000.00$            $45.0013,500.00$          $75.0022,500.00$          230.00$         57,500.00$            $179.0044,750.00$          $215.0053,750.00$          185.00$         92,500.00$            $147.0073,500.00$          $167.0083,500.00$          5,500.00$      5,500.00$              $17,488.8017,488.80$          $17,000.0017,000.00$          360.00$         5,400.00$              $196.462,946.90$            $255.003,825.00$             695.00$         6,950.00$              $313.903,139.00$            $515.005,150.00$             11,000.00$    11,000.00$            $11,182.5011,182.50$          $2,300.002,300.00$             1,500.00$      4,500.00$              $465.501,396.50$            $550.001,650.00$             1,800.00$      14,400.00$            $465.35 3,722.80$            $550.004,400.00$             1,300.00$      2,600.00$              $464.88929.76$               $550.001,100.00$             1,000.00$      7,000.00$              $465.683,259.76$            $550.003,850.00$             800.00$         4,000.00$              $465.25 2,326.25$            $650.003,250.00$             20,000.00$    20,000.00$            $20,000.0020,000.00$          $20,000.0020,000.00$          849,037.00$          * 945,959.09$        960,935.00$        85,752.74$            * 95,541.87$          97,054.44$          *934,789.74$          *1,041,500.96$    1,057,989.44$     *NEW X INC RW SCOTT CONSTRUCTION NORTHWEST CASCADE INCCAG‐22‐343Page 2 of 4AGENDA ITEM #6. d) Project: Sunset Gardens Off‐Site Water Main ImprovementsBid Date: Item No. DescriptionUnit Quantity1Lump Sum 12Lump Sum 13Lump Sum 14Lump Sum 15Lump Sum 16Each 107Linear Foot 14008Linear Foot 209Linear Foot 3010Linear Foot 8511Linear Foot 7012Each 1313Each 314Each 315Each 216Each 317Each 318Each 719Each 220Each 221Each 122Each 423Cubic‐Yard 2024Ton 1025Ton 80026Ton 30027Ton 25028Ton 50029Lump Sum 130Linear Foot 1531Square Yard 1032Lump Sum 133Each 334Each 835Each 236Each 737Each 538Estimate 112/16/2022Site Specific Utility Potholing MobilizaƟon & DemobilizaƟon (10% Maximum of Total Bid Pre‐Tax)Trench Excavation Safety Systems Construction Surveying, Staking, and As‐Built DrawingsTemporary Traffic ControlErosion Control and Water Pollution ControlConnection to Existing Water MainDuctile Iron Cl 52 12‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 10‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 8‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 6‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 4‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and 12‐Inch Gate Valve Assembly 10‐Inch Gate Valve Assembly8‐Inch Gate Valve Assembly6‐inch Gate Valve Assembly 4‐Inch Gate Valve Assembly Fire Hydrant AssemblyRemove and Replace Concrete Curb and Gutter2‐Inch Water Service1.5‐Inch Water Service1‐Inch Water ServiceCut and Cap Existing Water MainConcrete for Thrust Blocking and Dead‐Man Anchor BlocksRemoval and Replacement of Unsuitable Foundation MaterialsGravel Borrow for Trench BackfillCrushed Surfacing Top CourseHot Mix Asphalt for Final Trench Patch Hot Mix Asphalt Overlay HMA CL.1/2 IN. PG 58H‐22Replace Crosswalk and Pavement MarkingsAdjust Existing Survey Monument Case and CoverMinor ChangesRemove and Replace Concrete Sidewalk and DrivewayLandscape and Private Property RestorationAdjust Existing Water Valve Box to Finish GradeAdjust Existing Manhole Cover to Finish GradeAdjust Existing Gas Valve Box to Finish GradeAdjust Catch BasinUnit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount$90,000.00 90,000.00$       $95,000.00 95,000.00$         90,000.00$    90,000.00$        $1,500.001,500.00$         $6,000.006,000.00$            5,000.00$      5,000.00$          $7,500.007,500.00$         $4,500.004,500.00$            10,000.00$    10,000.00$        $85,000.0085,000.00$       $85,000.0085,000.00$         90,000.00$    90,000.00$        $8,000.008,000.00$         $8,000.008,000.00$            12,000.00$    12,000.00$        $675.006,750.00$         $500.005,000.00$            1,200.00$      12,000.00$        $178.00249,200.00$     $180.00252,000.00$       218.00$         305,200.00$      $225.004,500.00$         $180.003,600.00$            250.00$         5,000.00$          $185.005,550.00$         $180.005,400.00$            430.00$         12,900.00$        $115.009,775.00$         $160.0013,600.00$         200.00$         17,000.00$        $120.008,400.00$         $140.009,800.00$            198.00$         13,860.00$        $4,500.0058,500.00$       $3,700.0048,100.00$         5,200.00$      67,600.00$        $3,750.0011,250.00$       $3,000.009,000.00$            4,000.00$      12,000.00$        $2,750.008,250.00$         $2,000.006,000.00$            2,500.00$      7,500.00$          $2,000.004,000.00$         $1,500.003,000.00$            1,800.00$      3,600.00$          $1,725.005,175.00$         $1,000.003,000.00$            1,500.00$      4,500.00$          $12,000.0036,000.00$       $11,000.0033,000.00$         10,000.00$    30,000.00$        $10,000.0070,000.00$       $6,500.0045,500.00$         3,500.00$      24,500.00$        $8,000.0016,000.00$       $6,000.0012,000.00$         10,500.00$    21,000.00$        $7,500.0015,000.00$       $5,000.0010,000.00$         8,500.00$      17,000.00$        $4,500.004,500.00$         $4,000.004,000.00$            5,500.00$      5,500.00$          $1,500.006,000.00$         $2,500.0010,000.00$         2,500.00$      10,000.00$        $500.0010,000.00$       $1,000.0020,000.00$         700.00$         14,000.00$        $125.001,250.00$         $100.001,000.00$            195.00$         1,950.00$          $25.0020,000.00$       $80.0064,000.00$         25.00$           20,000.00$        $45.0013,500.00$       $50.0015,000.00$         55.00$           16,500.00$        $225.0056,250.00$       $220.0055,000.00$         230.00$         57,500.00$        $190.0095,000.00$       $180.0090,000.00$         190.00$         95,000.00$        $10,000.0010,000.00$       $15,000.0015,000.00$         3,500.00$      3,500.00$          $225.003,375.00$         $300.004,500.00$            200.00$         3,000.00$          $350.003,500.00$         $500.005,000.00$            400.00$         4,000.00$          $3,000.003,000.00$         $8,000.008,000.00$            15,000.00$    15,000.00$        $725.002,175.00$         $500.001,500.00$            1,400.00$      4,200.00$          $725.005,800.00$         $700.005,600.00$            700.00$         5,600.00$          $725.001,450.00$         $500.001,000.00$            1,500.00$      3,000.00$          $725.005,075.00$         $700.004,900.00$            1,500.00$      10,500.00$        $800.004,000.00$         $500.002,500.00$            800.00$         4,000.00$          $20,000.0020,000.00$       $20,000.0020,000.00$         20,000.00$    20,000.00$        965,225.00$     984,500.00$       1,053,910.00$   97,487.73$       * 99,434.50$         106,444.91$      1,062,712.73$  *1,083,934.50$    1,160,354.91$   RODARTE CONSTRUCTION INCLASER UNDERGROUND & EARTHWORKS INCSASCON LLCCAG‐22‐343Page 3 of 4AGENDA ITEM #6. d) Project: Sunset Gardens Off‐Site Water Main ImprovementsBid Date: Item No. DescriptionUnit Quantity1Lump Sum 12Lump Sum 13Lump Sum 14Lump Sum 15Lump Sum 16Each 107Linear Foot 14008Linear Foot 209Linear Foot 3010Linear Foot 8511Linear Foot 7012Each 1313Each 314Each 315Each 216Each 317Each 318Each 719Each 220Each 221Each 122Each 423Cubic‐Yard 2024Ton 1025Ton 80026Ton 30027Ton 25028Ton 50029Lump Sum 130Linear Foot 1531Square Yard 1032Lump Sum 133Each 334Each 835Each 236Each 737Each 538Estimate 112/16/2022Site Specific Utility Potholing MobilizaƟon & DemobilizaƟon (10% Maximum of Total Bid Pre‐Tax)Trench Excavation Safety Systems Construction Surveying, Staking, and As‐Built DrawingsTemporary Traffic ControlErosion Control and Water Pollution ControlConnection to Existing Water MainDuctile Iron Cl 52 12‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 10‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 8‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 6‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and Ductile Iron Cl 52 4‐inch Diameter Push‐on Joint Water Pipe with Restrained Joint Fittings and 12‐Inch Gate Valve Assembly 10‐Inch Gate Valve Assembly8‐Inch Gate Valve Assembly6‐inch Gate Valve Assembly 4‐Inch Gate Valve Assembly Fire Hydrant AssemblyRemove and Replace Concrete Curb and Gutter2‐Inch Water Service1.5‐Inch Water Service1‐Inch Water ServiceCut and Cap Existing Water MainConcrete for Thrust Blocking and Dead‐Man Anchor BlocksRemoval and Replacement of Unsuitable Foundation MaterialsGravel Borrow for Trench BackfillCrushed Surfacing Top CourseHot Mix Asphalt for Final Trench Patch Hot Mix Asphalt Overlay HMA CL.1/2 IN. PG 58H‐22Replace Crosswalk and Pavement MarkingsAdjust Existing Survey Monument Case and CoverMinor ChangesRemove and Replace Concrete Sidewalk and DrivewayLandscape and Private Property RestorationAdjust Existing Water Valve Box to Finish GradeAdjust Existing Manhole Cover to Finish GradeAdjust Existing Gas Valve Box to Finish GradeAdjust Catch Basin% low bid comparedto the average bidUnit Price Bid Amount Unit Price Bid Amount112,608.00$ 112,608.00$        85,142.65$    85,142.65$        82.2%19,420.44$    19,420.44$          8,680.70$      8,680.70$          34.6%16,470.00$    16,470.00$          8,134.63$      8,134.63$          95.9%43,920.00$    43,920.00$          69,500.18$    69,500.18$        64.7%15,459.84$    15,459.84$          11,585.60$    11,585.60$        77.7%1,496.22$      14,962.20$          889.15$         8,891.54$          33.7%175.01$         245,014.00$        169.51$         237,314.00$      98.5%430.86$         8,617.20$             243.16$         4,863.20$          69.1%311.05$         9,331.50$             216.68$         6,500.47$          76.6%201.21$         17,102.85$          131.57$         11,183.07$        72.2%178.00$         12,460.00$          126.74$         8,871.96$          89.2%5,419.73$      70,456.49$          4,420.87$      57,471.37$        83.7%5,205.62$      15,616.86$          3,758.80$      11,276.39$        79.8%3,769.07$      11,307.21$          2,609.70$      7,829.10$          74.7%3,050.79$      6,101.58$             1,995.18$      3,990.35$          75.2%2,611.59$      7,834.77$             1,630.98$      4,892.95$          64.4%9,926.65$      29,779.95$          10,178.59$    30,535.77$        93.3%5,435.41$      38,047.87$          6,891.83$      48,242.82$        56.6%6,742.82$      13,485.64$          8,689.96$      17,379.93$        126.6%5,974.22$      11,948.44$          7,157.68$      14,315.36$        134.1%3,119.42$      3,119.42$             4,545.94$      4,545.94$          158.4%1,660.18$      6,640.72$             1,834.18$      7,336.71$          152.7%410.51$         8,210.20$             443.16$         8,863.11$          12.4%406.37$         4,063.70$             172.95$         1,729.52$          57.8%73.08$           58,464.00$          39.84$           31,874.67$        25.1%103.40$         31,020.00$          53.07$           15,922.00$        47.1%263.52$         65,880.00$          221.32$         55,330.28$        113.0%241.56$         120,780.00$        181.19$         90,596.11$        85.5%8,235.00$      8,235.00$             10,035.82$    10,035.82$        84.7%664.36$         9,965.40$             279.98$         4,199.65$          71.4%1,245.18$      12,451.80$          548.62$         5,486.24$          68.4%21,960.00$    21,960.00$          9,829.65$      9,829.65$          122.1%1,647.00$      4,941.00$             865.68$         2,597.04$          60.6%2,196.00$      17,568.00$          943.03$         7,544.25$          68.9%1,317.60$      2,635.20$             803.98$         1,607.96$          49.8%2,745.00$      19,215.00$          963.97$         6,747.77$          51.9%2,196.00$      10,980.00$          798.86$         3,994.31$          62.6%20,000.00$    20,000.00$          20,000.00$    20,000.00$        100.0%1,146,074.28$     944,843.08$      115,753.50$        94,484.31$        1,261,827.78$     1,039,327.38$   84.6%AVERAGE BIDREIGN CITY SERVICESCAG‐22‐343Page 4 of 4AGENDA ITEM #6. d) Item Description Determination 1. A Proposal will be considered irregular and will be rejected if:Criteria Met (Per Below) 1.a. The bidder is not prequalified when so required;Not required for this  project. 1.b. The authorized proposal form furnished by the Contracting Agency is not used or is altered.Authorized proposal form  used. 1.c. The complete proposal form contains any unauthorized additions, deletions, alternate bids, or conditions;No edits to proposal  conditions. 1.d. The bidder adds provisions reserving the right to reject or accept the award, or enter into the Contract;No edits to proposal  conditions. 1.e. A price per unit cannot be determined from the bid proposal;Price per unit clearly  identified. 1.f. The proposal form is not properly executed; Proposal form submitted  with bid. Signed by Joshuah Helm,  President. 1.g. The Bidder fails to submit or properly complete a Subcontractor list, if applicable, as required in Section 1‐02.6.Subcontractor list  submitted with bid. 1.h.The bidder fails to submit or properly complete a Disadvantaged, Minority or Women’s Business Enterprise Certification, if  applicable, as required in Section 1‐02.6; or Not applicable 1.i. The bid proposal does not constitute a definite and unqualified offer to meet the material terms of the bid invitation.Definite and unqualified  offer. 1.j. More than one proposal is submitted for the same project from a Bidder under the same or different names.One proposal submitted. Item Description Determination 2. A Proposal may be considered irregular and may be rejected if:Criteria Met (Per Below) 2.a. The Proposal does not include a unit price for every Bid item.Unit price included for  every bid item. 2.b.Any of the unit prices are excessively unbalanced (either above or below the amount of a reasonable Bid) to the potential  detriment of the Contracting Agency; All unit prices considered  reasonable and balanced. 2.c. The authorized Proposal Form furnished by the Contracting Agency is not used or is altered; Proposal form submitted  with bid. Signed by Joshuah Helm,  President. 2.d. The completed Proposal form contains any unauthorized additions, deletions, alternate Bids, or conditions;No edits to proposal  conditions. 2.e. Receipt of Addenda is not acknowledged; No addenda issued.  Receipt of Addenda  acknowledged. Sunset Gardens Off‐Site Water Main Improvements 2022 WSDOT Standard Specifications 1‐02.13 Irregular Proposals Bidder Assessment CAG‐22‐343 Bid Opening: December 16, 2022 Bidder: HCON Incorporated (Puyallup, WA) L&I Doing Business As (DBA): HCON Incorporated City Special Provisions 1‐02.13 Irregular Proposals WA UBI No.: 604 225 872 License No.: HCONII*820DM Entity Type: WA Profit Corporation 22‐343 Bidder Assessment (December 2022)Page 1 of 3 AGENDA ITEM #6. d) 2.f.A member of a joint venture or partnership and the joint venture or partnership submit Proposals for the same project (in  such an instance, both Bids may be rejected); or No evidence that members  of a joint venture or  partnership submitted  multiple proposals. 2.g. If the Proposal form entried are not made in ink.Proposal form entries  made in ink. Item Description Determination 1.A Bidder will be deemed not responsible and the proposal rejected if the bidder does not meet the responsibility criteria in  RCW 39.04.350. Criteria Met (Per Below) (1)Before award of a public works contract, a bidder must meet the following responsibility criteria to be considered a  responsible bidder and qualified to be awarded a public works project. The bidder must: Criteria Met (Per Below) YES L&I Acct ID:  667,714‐00 Account is CURRENT (1)(b) Have a current state unified business identifier number;WA UBI:  604 225 872 (1)(c)If applicable, have industrial insurance coverage for the bidder's employees working in Washington as required in  Title 51 RCW; Meets current  requirements Per L&I (1)(d) Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3); No debarments have been  issued against this  contractor Per L&I. (1)(e) If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been  found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio,  without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship  under chapter 49.04 RCW for the one‐year period immediately preceding the date of the bid solicitation; No active Washington  registered apprentices  exist for this business Per L&I. (1)(f) Have received training on the requirements related to public works and prevailing wage under this chapter and  chapter 39.12 RCW. The bidder must designate a person or persons to be trained on these requirements. The training must  be provided by the department of labor and industries or by a training provider whose curriculum is approved by the  department. The department, in consultation with the prevailing wage advisory committee, must determine the length of  the training. Bidders that have completed three or more public works projects and have had a valid business license in  Washington for three or more years are exempt from this subsection. The department of labor and industries must keep  records of entities that have satisfied the training requirement or are exempt and make the records available on its web  site. Responsible parties may rely on the records made available by the department regarding satisfaction of the training  requirement or exemption; and Exempt from this  requirement Per L&I. (1)(g) Within the three‐year period immediately preceding the date of the bid solicitation, not have been determined by a final  and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment  entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of  chapter 49.46, 49.48, or 49.52 RCW. No lawsuits against the  bond or savings accounts  during the previous 6 year  period, per L&I. (2) Before award of a public works contract, a bidder shall submit to the contracting agency a signed statement in accordance  with chapter 5.50 RCW verifying under penalty of perjury that the bidder is in compliance with the responsible bidder  criteria requirement of subsection (1)(g) of this section. A contracting agency may award a contract in reasonable reliance  upon such a sworn statement. Form submitted with bid. Signed by Joshuah Helm,  President. 2. A bidder may be deemed not responsible and the proposal rejected if: Criteria Met (Per Below) 2.a. More than one proposal is submitted for the same project from a bidder under the same or different names;One proposal submitted. 2.b.Evidence of collusion exists with any other bidder or potential bidder.  Participants in collusion will be restricted from  submitting further bids; No evidence of collusion. 2.c. The bidder, in the opinion of the Contracting Agency, is not qualified for the Work or to the full extent of the bid, or to the  extent that the bid exceeds the authorized prequalification amount as may have been determined by a prequalification of  the bidder;  Bidder considered to be  qualified. (1)(a) At the time of bid submittal, have a certificate of registration in compliance with chapter 18.27 RCW; City Special Provisions 1‐02.14 Disqualification of Bidder RCW 39.04.350 22‐343 Bidder Assessment (December 2022)Page 2 of 3 AGENDA ITEM #6. d) 2.d. An unsatisfactory performance record exists based on past or current Contracting Agency Work or for Work done for  others, as judged from the standpoint of conduct of the Work; workmanship; progress; affirmative action; equal  employment opportunity practices; or Disadvantaged Enterprise, Minority Enterprise, or Women’s Business Enterprise  utilization; No evidence of  unsatisfactory  performance. 2.e.There is uncompleted Work (Contracting Agency or otherwise) which might hinder or prevent the prompt completion of  the Work bid upon;  No evidence of  uncompleted work. 2.f. The bidder failed to settle bills for labor or materials on past or current contracts; No evidence of unsettled  bills. 2.g.The bidder has failed to complete a written public contract or has been convicted of a crime arising from a previous public  contract;  No evidence of failure to  complete a public contract. 2.h. The bidder is unable, financially or otherwise, to perform the Work; No evidence of inability to  perform the Work. 2.i. A bidder is not authorized to do business in the State of Washington (not registered in accordance with RCW 18.27); Meets current  requirements Per L&I. 2.j. There are any other reasons deemed proper by the Contracting Agency. No other reasons for  rejection. 22‐343 Bidder Assessment (December 2022)Page 3 of 3 AGENDA ITEM #6. d) ClientWater District No 125 Lakewood Water District Lakehaven Water & Sewer Dist. Woodinville Water Dist.ProjectTukwila 128th Lakewood 112thLakehaven 310th/Lakehaven 272nd/Lakehaven 2nd Pl Woodinville 144thProject Amount$522,589.00 $478,751.49 $1.3 Million/$2.1 Million/$187K$1.8 MillionYear2022 2022 2022/2022/2021 2021ContactPeter Paulson 425‐827‐2014peterp@paceengineers.orgIan Black 253‐588‐4423iblack@lakewoodwater.orgAndrew Weygandt 253‐945‐1624aweygandt@lakehaven.orgChristian Hoffman 425‐487‐4142christian@woodinvillewater.comLocationTukwila, WA Lakewood, WA Federal Way, WA Woodinville, WAType of WorkWater main replacement Water main replacement Water main replacement Water main up‐sizeSatisfied with their performance?YES YES YESUncompleted work or unsettled bills?NO NO NOOther concerns?NO NO NODate of Call12/22/2022 12/22/2022 12/22/2022Bond Company NameLexon Insurance CompanyBond Company ContactKatharine Snider800‐441‐0712Bid Amount$879,533.85Minimum Bond Amount Required$43,976.69VerificationREFERENCE CHECK FOR HCON INCORPORATEDBID BOND VERIFICATION FOR HCON INCORPORATEDBidder AssessmentSunset Gardens Off‐Site Water Main ImprovementsCAG‐22‐343Bid Opening: December 16, 2022AGENDA ITEM #6. d) Project: Sunset Gardens Off‐Site Water Main Improvement Project ‐ CAG‐22‐343Due Date: December 16, 2022 Bids due by 2pm ‐  Opening at 3:00 pm (Video Conference)CITY OF RENTONBID TABULATION SHEETBid Total fromProposal Bid Wage Sub Adden Schedule of PricesTriple Form Bond L&I Comp List Ack*Includes Sales TaxFury Site Works, Inc.P.O. Box 21181North  BendX X X X X X $879,806.14WA98045HCON IncorporatedP.O. Box 7310052PuyallupX X X X X X $879,533.85WA98873Laser Underground & Earthworks, Inc.20417 87th Ave SE3SnohomishX X X X X X $1,083,934.50WA98296BidderEngineer's Estimate $1,026,242.10AGENDA ITEM #6. d) Project: Sunset Gardens Off‐Site Water Main Improvement Project ‐ CAG‐22‐343Due Date: December 16, 2022 Bids due by 2pm ‐  Opening at 3:00 pm (Video Conference)CITY OF RENTONBID TABULATION SHEETBid Total fromProposal Bid Wage Sub Adden Schedule of PricesTriple Form Bond L&I Comp List Ack*Includes Sales TaxBidderNew X Inc.19916 Old Owen Rd #74MonroeX X X X X X $939,784.32WA98272 Northwest Cascade, Inc.P.O. Box 733995PuyallupX X X X X X $1,057,989.47WA98373R.W. Scott Construction Co.4005 West Valley Highway, Suite A6AuburnX X X X X X $1,041,500.96WA98001Engineer's Estimate $1,026,242.10AGENDA ITEM #6. d) Project: Sunset Gardens Off‐Site Water Main Improvement Project ‐ CAG‐22‐343Due Date: December 16, 2022 Bids due by 2pm ‐  Opening at 3:00 pm (Video Conference)CITY OF RENTONBID TABULATION SHEETBid Total fromProposal Bid Wage Sub Adden Schedule of PricesTriple Form Bond L&I Comp List Ack*Includes Sales TaxBidder Reign City Services100 Andover Park West Suite 150, #3497TukwilaX X X X X X $1,261,827.78WA98188Rodarte Construction, Inc.817 East Valley Highway EAuburnX X X X X X $1,062,712.72WA98092Sascon, LLC.920211 SE 210th StreetX X X X X X $1,160,354.91Maple ValleyWA98038Engineer's Estimate $1,026,242.10AGENDA ITEM #6. d) Project: Sunset Gardens Off‐Site Water Main Improvement Project ‐ CAG‐22‐343Due Date: December 16, 2022 Bids due by 2pm ‐  Opening at 3:00 pm (Video Conference)CITY OF RENTONBID TABULATION SHEETBid Total fromProposal Bid Wage Sub Adden Schedule of PricesTriple Form Bond L&I Comp List Ack*Includes Sales TaxBidderEngineer's Estimate $1,026,242.10AGENDA ITEM #6. d) AB - 3262 City Council Regular Meeting - 09 Jan 2023 SUBJECT/TITLE: WSDOT Local Programs State Funding Agreement for the I-405/44th Gateway Signage and Green-Scaping Improvements RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Becca Tjelle, Administrative Secretary 1 EXT.: 7253 FISCAL IMPACT SUMMARY: The total state grant funding award for the I-405/44th Gateway Signage and Green-Scaping Improvements is $210,000 and the amount to be obligated for preliminary engineering of the project is $51,000. SUMMARY OF ACTION: The City received a letter from the Washington State Department of Transportation (WSDOT) dated June 14, 2019 awarding $210,000 for the I-405/44th Gateway Signage and Green-Scaping Improvements Project. This funding will provide necessary funds for signage and a 'Green-Scaped' entry into the city of Renton as a part of the I-405/NE 44th St Interchange, which will be a rebuilt interchange with roundabouts as part of the WSDOT I-405 Renton to Bellevue Widening and Express Toll Lanes project. To obligate the funding for preliminary engineering of $51,000 the City must enter into a Local Programs State Funding Agreement with WSDOT. EXHIBITS: A. WSDOT Local Programs State Funding Agreement B. Project Prospectus for I-405/44th Gateway and Green Scaping Improvements C. Award Letter STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Local Programs State Funding Agreement with the Washington State Department of Transportation for $51,000 for preliminary engineering for the I-405/44th Gateway and Green-Scaping Improvements project and all subsequent supplements to this agreement necessary to accomplish this project. AGENDA ITEM #6. e) State Department of Transportation Local Programs State Funding Agreement Work by Public Agencies Agency and Address Agreement Number Maximum Amount Authorized Participating Percentage Project Number Location and Description of Work (See also Exhibit “A”) This AGREEMENT is made and entered into between the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation, hereinafter called the “STATE,” and the above named organization, hereinafter call the “AGENCY.” WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has requested financial assistance for the project or program, and WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been selected by the STATE for funding assistance. NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS: Type of Work PE a. Agency Estimate of Funding (1) Estimated Total Project Funds (2) Estimated Agency Funds (3) Estimated State Funds b. Other c. Other d. State Services e. Total PE Cost Estimate (a+b+c+d) Right of Way f. Agency g. Other h. Other i. State Services J. Total R/W Cost Estimate (f+g+h+i) Construction k. Contract l. Other m. Other n. Other o. Agency p. State Services q. Total CN Cost Estimate (k+l+m+n+o+p) r. Total Project Cost Estimate (e+j+q) DOT Form 140-087 Revised 06/2022 Page 1 AGENDA ITEM #6. e) _________________________________________________ ___________________________________ _________________________________________________ ___________________________________ I General The AGENCY agrees to perform the above described work in accordance with the Project Application attached hereto as “Exhibit A” and made a part of this AGREEMENT. Plans, specifications, and cost estimates shall be prepared by the AGENCY in accordance with the current State of Washington Standard Specifications for Road, Bridge, and Municipal Construction and adopted design standards, unless otherwise noted. The AGENCY will incorporate the plans and specifications into the AGENCY’s project and thereafter advertise the resulting project for bid and, assuming bids are received and a contract is awarded, administer the contract, or if the project is of a size which the AGENCY is authorized to perform with its own forces under the laws of the State of Washington, the AGENCY may proceed with its own forces. All work performed under this AGREEMENT shall comply with the applicable provisions of state law. II Payment The STATE, in consideration of the faithful performance of the work to be performed by the AGENCY, agrees to reimburse the AGENCY for the percentage of the actual direct and related indirect cost of the work shown above, up to the “MAXIMUM AMOUNT AUTHORIZED”. The agency will comply with Governmental Accounting Auditing and Financial Reporting Standards and applicable state law and local regulations, policies and procedures. No payment will be made for work done prior to execution of this AGREEMENT. Partial payments shall be made by the STATE, upon request of the AGENCY, to cover costs incurred. These payments are not to be more frequent than one (1) per month. It is agreed that any such partial payment will not constitute agreement as to the appropriateness of any item and that, at the time of the final audit, all required adjustments will be made and reflected in a final payment. The AGENCY agrees to submit a final bill to the STATE within forty-five (45) days after the AGENCY has completed work. The AGENCY agrees that all costs in excess of the amount authorized and the AGENCY’s matching funds shall be the responsibility of the AGENCY. III Audit The AGENCY agrees that an audit may be conducted by the STATE. During the progress of the work and for a period not less than three (3) years from the date of final payment to the AGENCY, the records and accounts pertaining to the work and accounting thereof are to be kept available for inspection and audit by the STATE and copies of all records, accounts, documents, or other data pertaining to the project will be furnished upon request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained until all litigation, claim, or audit finding has been resolved even though such litigation, claim, or audit continues past the three-year retention period. IV Legal Relations No liability shall attach to the AGENCY or the STATE by reason of entering into this AGREEMENT except as expressly provided herein. V Nondiscrimination The AGENCY agrees to comply with all applicable state and federal laws, rules, and regulations pertaining to nondiscrimination and agrees to require the same of all subcontractors providing services or performing any work using funds provided under this AGREEMENT. VI Venue For the convenience of the parties to this AGREEMENT, it is agreed that any claims and/or causes of action which the AGENCY has against the STATE, growing out of this AGREEMENT or the project or program with which it is concerned, shall be brought only in the Superior Court for Thurston County. VII Termination The Secretary of the Department of Transportation may terminate this AGREEMENT if the funding becomes unavailable or if the Secretary determines that it is in the best interest of the STATE. VIII Final Report and Final Inspection Within ninety (90) days following the completion of the project and submission of the final billing for the project, a final report and/or final inspection shall be submitted to the Director, Highways & Local Programs containing the following information: Non-Capital Projects 1. A description of the project or program. 2. A summary of actual costs of the project or program. 3. An evaluation of the project or program. This should address aspects such as transportation and/or other benefits to the public. Capital Projects 1. A final inspection is required. IX Supplement This agreement may be modified or supplemented only in writing by parties. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and year last written below. AGENCY By: Title: Agency Date: S TATE By: Director, Local Programs Date: DOT Form 140-087 Revised 06/2022 Page 2 AGENDA ITEM #6. e) Local Agency Federal AidProject Prospectus Prefix Route ( ) Federal Aid Project Number Local Agency Project Number WSDOT Use Only Date DUNS Number Federal Employer Tax ID Number Agency CA Agency Yes No Federal Program Title 20.205 Other Project Title Start Latitude N End Latitude N Start Longitude W End Longitude W Project Termini From-To Nearest City Name Project Zip Code (+4) Begin Mile Post End Mile Post Length of Project Award Type Local Local Forces State Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number Phase Total Estimated Cost (Nearest Hundred Dollar) Local Agency Funding (Nearest Hundred Dollar) Federal Funds (Nearest Hundred Dollar) Phase Start Date Month Year P.E. R/W Const. Total Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes Description of Proposed Work Description of Proposed Work (Attach additional sheet(s) if necessary) Local Agency Contact Person Title Phone Mailing Address City State Zip Code Project Prospectus By Approving Authority Title Date DOT Form 140-101 Revised 01/2022 Previous Editions Obsolete ( ) Page 1 AGENDA ITEM #6. e) Agency Project Title Date Type of Proposed Work Project Type (Check all that Apply) New Construction Reconstruction Railroad Bridge Path / Trail Pedestrian / Facilities Parking 3-R 2-R Other Roadway Width Number of Lanes Geometric Design Data Description Federal Functional Classification Terrain Posted Speed Design Speed Existing ADT Design Year ADT Design Year Design Hourly Volume (DHV) Through Route Urban Rural NHS Principal Arterial Minor Arterial Collector Major Collector Minor Collector Local Access Flat Roll Mountain Crossroad Urban Rural NHS Principal Arterial Minor Arterial Collector Major Collector Minor Collector Local Access Flat Roll Mountain Performance of Work Preliminary Engineering Will Be Performed By Others % Agency % Construction Will Be Performed By Contract % Agency % Environmental Classification Class I - Environmental Impact Statement (EIS) Project Involves NEPA/SEPA Section 404 Interagency Agreement Class III - Environmental Assessment (EA) Project Involves NEPA/SEPA Section 404 Interagency Agreements Class II - Categorically Excluded (CE) Projects Requiring Documentation (Documented CE) Environmental Considerations DOT Form 140-101 Revised 01/2022 Previous Editions Obsolete Page 2 AGENDA ITEM #6. e) Agency Project Title Date Right of Way No Right of Way Needed * All construction required by the contract can be accomplished within the existing right of way. Right of Way Needed No Relocation Relocation Required Utilities No utility work required All utility work will be completed prior to the startof the construction contract All utility work will be completed in coordinationwith the construction contract Railroad No railroad work required All railroad work will be completed prior to the start ofthe construction contract All the railroad work will be completed in coordinationwith the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? Yes No Remarks This project has been reviewed by the legislative body of the administration agency or agencies, or it’s designee, and is not inconsistent with the agency’s comprehensive plan for community development. Agency ByDate Mayor/Chairperson DOT Form 140-101 Revised 01/2022 Previous Editions Obsolete Page 3 AGENDA ITEM #6. e) 3._*7;Washington State g?nf?popagior?EuildingsE-ap e ar venue ..Department of Transportation P_O_BOX47300 Olympia,WA 98504-7300 360-705-7000 TTY:‘l-800-833-6388June14:2019 www.wsdot.wa.gov Mr.Jim Scitz Public Works Administrator-Transportation City of Renton 1055 South Grady Way Renton,Washington 98057-3232 I-405/44"‘Gateway Signage &Green-Scaping Improvements 2019-21 Transportation Budget\(/State Funding Dear Mr.Sell' WSDOT is pleased to advise you that the above mentioned project was selected to receive funding through the 2019-21 Transportation Budget.The state funding is limited as shown below: I-405/44“‘Gateway Signage &Green-Scaping Improvements $210,000 Scope:For signage and a ‘green—scaped’entry into the city of Renton as part of the I-405/NE 44”‘St Interchange,which will be a rebuilt interchangewith roundabouts as part of the I-405 Renton to Bellevue Widening and Express Toll Lanes project. In order to meet state requirements,the following are required: I Project expenditures incurred before receiving notice from Local Programs of state fund authorization are not eligible for reimbursement. I Please refer to the Local Programs web page for detailed authorization information,including: (http://www.wsdot.wa.gov/localprograms/) ~/Local Agency Guidelines (LAG)manual for detailed requirements; /Transportation Improvement Program (TIP)and Statewide Transportation Improvement Program (STIP)amendments,as applicable; /Funding and billing forms; V Quarterly Project Report required to be completed by the end of March,June, September and December each year.To access the database you will need an account name and password.Your account name is Renton and your password is Rent0553. The password is case sensitive. As a reminder,Local Programs encourages all agencies to submit monthly progress billings to ensure timely reimbursementof eligible expenditures. For assistance please contact Mehrdad Moini,your Region Local Programs Engineer,at 206.440.4734. Sincerely, \< Kathleen B.Davis Director Local Programs KBD:st:sas cc:Kelly McGourty,Transportation Director,PSRC Mehrdad Moini,Northwest Region Local Programs Engineer,MS NB82-l2l AGENDA ITEM #6. e) AB - 3268 City Council Regular Meeting - 09 Jan 2023 SUBJECT/TITLE: Utility Bill Leak Adjustment Request for 005042-000 Republic Services RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Finance Department STAFF CONTACT: Terri Weishaupt, Utility Accounts Supervisor EXT.: 6920 FISCAL IMPACT SUMMARY: This leak adjustment request in the amount of $7,520.87 is broken down as follows: Aug-22 Sep-22 Total Water $747.23 $409.59 $1,156.82 Sewer $1,449.90 $794.76 $2,244.66 Metro $2,660.85 $1,458.54 $3,401.48 Total $4,857.98 $2,662.89 $7,520.87 SUMMARY OF ACTION: Per Renton Municipal Code 8-4-46 and 8-5-23 for water and wastewater billing adjustments for water leaks, the city will grant an adjustment of up to a maximum of two regular meter reading cycles during the billing period when the water leak occurred. The finance department received a formal leak adjustment request from Republic Services, a multi-family property, for a leak that occurred at the service address 501 Monster Rd SW. The property owner has met the requirements outlined in the code to adequately q ualify for the leak adjustment. The requested adjustment in the amount of $7,520.87 covers the billing periods for August 2022 and September 2022. EXHIBITS: A. Issue Paper STAFF RECOMMENDATION: Staff recommends an adjustment to customer account 00504 2-000 in the amount of $7,520.87 for excess consumption caused by a qualified water line leak in accordance with RMC 8 -4-46 and 8-5-23. AGENDA ITEM #6. f) Finance Department Memorandum DATE:Wednesday, January 4, 2023 TO:Valerie O’Halloran, Council President Members of Renton City Council VIA:Armondo Pavone, Mayor FROM:Kari Roller, Administrator STAFF CONTACT:Terri Weishaupt, Utility Accounts Supervisor SUBJECT:Utility Bill Leak Adjustment Request Account: 005042-000 Owner: Republic Services ISSUE Should City Council grant the request for a reduction of increased water, city sewer, and King County metro charges resulting from a water leak at the service address of 501 Monster Rd SW? BACKGROUND In accordance with Renton Municipal Code (RMC) 8-4-46 and 8-5-23, water and wastewater billing adjustments for water leaks, the city will grant an adjustment of up to a maximum of two regular meter reading cycles during the billing period when the water leak occurred. Water will be adjusted by 50% of leaked consumption; sewer will be adjusted by 100% of all leaked water that did not enter the sanitary sewer system. The finance department received a formal leak adjustment request from Republic Services, a multi- family property, for a leak that occurred at the service address 501 Monster Rd SW. The water leak was located in the main water line and was repaired on 10/18/22. The property owner has met the requirements outlined in the code, including submitting proof of repair, to adequately qualify for the leak adjustment. The requested adjustment in the amount of $7,520.87 covers the billing periods of August 2022 and September 2022 as follows: Aug-22 Sep-22 Total Water $747.23 $409.59 $1,156.82 Sewer $1,449.90 $794.76 $2,244.66 Metro $2,660.85 $1,458.54 $3,401.48 Total $4,857.98 $2,662.89 $7,520.87 RECOMMENDATION Staff recommends an adjustment to this customer’s account for a total of $7,520.87 for excess water usage caused by a qualified water line leak in accordance with RMC 8-4-46 and 8-5-23. AGENDA ITEM #6. f) AB - 3267 City Council Regular Meeting - 09 Jan 2023 SUBJECT/TITLE: Resolution Designating Authorized Agent for BRIC Grant Applications RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Administration STAFF CONTACT: Martin Pastucha, Administrator EXT.: FISCAL IMPACT SUMMARY: This action does not have an immediate fiscal impact. The Wastewater Utility is proposing to submit a grant application for $1,983,150, which would require the utility to provide $495,787.50 in gran t matching funds. The Airport Division is proposing to submit a grant application for $9,287,200, which would require the Airport to provide $2,321,800. (25%) in grant matching funds. The need to provide the matching funds is contingent upon being awarded the proposed grants. Any awarded grant agreements will be presented to council for review and approval prior to the grant agreement being signed. SUMMARY OF ACTION: The Public Works Department is in the process preparing a grant application for a Federal Emergency Management Agency (FEMA) grant funding through the 2022 Building Resilient Infrastructure and Communities (BRIC) program. The grant program supports projects that improve community resiliency during hazard events such as winter storms, floods, and earthquakes. The BRIC grant program is a nationwide competitive grant program through FEMA’s Hazard Mitigation Program which supports up to 75% of the cost of selected projects. The application process requires the city to designate an authorized agent to apply for the grant. This resolution would authorize the Public Works Administrator to submit applications for funding from the Building Resilient Infrastructure and Communities Program (BRIC). The Public Works Department intends to submit the following two grant applications to the FEMA for consideration in the current BRIC grant program cycle. Wastewater Utility The Wastewater Utility is planning to submit a BRIC grant application for installation of emergency power generators at 5 of our 20 wastewater lift stations to allow them to continue to operate when there is a power outage. The Wastewater Utility currently operates 20 lift stations throughout the ci ty. If the grant is awarded, it will provide funding to install generators at 5 stations as part of Phase 3 of our Lift Station and Force Main Rehabilitation capital program. (Kensington Crest, Liberty High School, Long, Talbot Crest and Wedgewood). Airport The Renton Municipal Airport Division is planning to submit a BRIC grant application to improve the seismic performance of the airport Air Traffic Control Tower, which does not meet current life -safety standards, and to remedy functional deficiencies in the first-floor administrative spaces. AGENDA ITEM #6. g) EXHIBITS: A. Resolution STAFF RECOMMENDATION: Adopt the Resolution designating City of Renton Applicant Agents of persons who may be authorized to execute documents related to the Building Resilient Infras tructure and Communities (BRIC) grant program. AGENDA ITEM #6. g) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, DESIGNATING AN APPLICANT AGENT FOR THE PURPOSES OF OBTAINING AND ADMINISTERING CERTAIN STATE AND FEDERAL FINANCIAL ASSISTANCE UNDER SECTION 404 OF THE ROBERT T. STAFFORD DISASTER RELIEF AND EMERGENCY ACT OF 1988, P.L. 93-288, AS AMENDED. WHEREAS, the City of Renton has identified the need for state and federal financial assistance for emergency management hazard mitigation and building resilient infrastructure and communities and desires to obtain funding under the Federal Emergency Management Agency (FEMA) grant program; and WHEREAS, the Building Resilient Infrastructure and Communities (BRIC) grant application requires jurisdictions applying for funding to designate an agent for the purposes of obtaining and administering funding under this program and authorize the agent to provide any assurances and agreements required for all matters concerning such grant funding ; and WHEREAS, the City considers it to be in the best public interest to complete the project described in the application. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City Council authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the following documents binding the City on the project: AGENDA ITEM #6. g) RESOLUTION NO. _______ 2 Grant Document Name of Signatory or Title of Person Authorized to Sign Grant application (submission thereof) Public Works Administrator Project contact (day-to-day administering of the grant and communications) Public Works Administrator Grant Agreement (Agreement) Mayor Agreement amendments Mayor Authorizing property and real estate documents Mayor The above persons are considered an “authorized representative(s)/agent(s)” for purposes of the documents indicated. The City shall comply with a request to provide documentation of persons who may be authorized to execute documents related to the grant. SECTION II. The City warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of the City and applicable laws and policies and that the City has full legal authority to commit it to the warranties, certifications, promises, and obligations set forth herein. PASSED BY THE CITY COUNCIL this ______ day of ___________________, 2023. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _____________________, 2023. ______________________________ Armondo Pavone, Mayor AGENDA ITEM #6. g) RESOLUTION NO. _______ 3 Approved as to form: ______________________________ Shane Moloney, City Attorney RES - PW: 1929: 12.15.22 AGENDA ITEM #6. g) AB - 3266 City Council Regular Meeting - 09 Jan 2023 SUBJECT/TITLE: Amendment No. 1 to CAG-22-121 with Perteet, Inc. for Design Engineering Services for Lake Washington Blvd N Speed Cushions RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Transportation Systems Division STAFF CONTACT: Blake Costa, Transportation Design Manager EXT.: 7242 FISCAL IMPACT SUMMARY: This project will be funded from the Traffic Safety Program. The 2023 budget for this program is $50,000, so we are proposing a $12,000 budget transfer from Fund 317 fund balance to the Traffic Safety Program (317.122115.015.542.64.41.010) to cover the cost of this amendment ($56,182.00) plus a ~10% design contingency ($5,818.00). The transfer will occur during the 1st quarter budget adjustment. SUMMARY OF ACTION: This amendment will provide engineering services for full ad -ready set of plans, specifications, and engineering opinion of cost and bid assistance for the Lake Washington Blvd N Speed Cushions, between Burnett Ave N and Houser Way N. The scope of services in this agreement includes 90% design submittal, 100% design submittal, and ad-ready design submittal, all of which include plans, specifications, and cost estimate with each submittal package. The city will be conducting construction management work for this project with City staff. Construction is anticipated for Summer 2023 and a future budget adjustment will be needed for construction funds. EXHIBITS: A. Amendment No. 1 to CAG-22-121 STAFF RECOMMENDATION: Requesting the City Council to approve a budget transfer in the amount of $12,000 from Fund 317 balance to the Traffic Safety Program (317.122115.015.542.64.41.010), to provide budget authorization for the Mayor to sign Amendment No. 1 to CAG-22-121 AGENDA ITEM #6. h) AMENDMENT NO. 1 TO AGREEMENT FOR 2022-2023 TRAFFIC CALMING LOCATIONS CAG-22-121 THIS AMENDMENT, dated for reference purposes only as October 4, 2022, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Perteet Inc. (“Consultant”), a Washington Corporation. The City and the Consultant are referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-22-121, dated April 25, 2022, to provide necessary services for the 2022-2023 Traffic Calming Locations (referred to herein as the “Agreement”); Whereas, the Parties wish to amend the Agreement to change the scope of work, and change the compensation in order to complete final construction plans, project specifications, and opinion of cost for Project Site 1: Lake Washington Boulevard N from Burnett Avenue N to Houser Way N. NOW THEREFORE, It is mutually agreed upon that CAG-22-121 is amended as follows: 1.Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit A-1, which is attached and incorporated herein. 2.Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $56,182.00 from $80,961.00 to $137,143.00, including any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibits B and C-1, which are attached and incorporated herein. 3.All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. AGENDA ITEM #6. h) PAGE 2 OF 2 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Peter De Boldt Vice President _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Cheryl Beyer Senior Assistant City Attorney Contract Template Updated 06/17/2021 AGENDA ITEM #6. h) CITY OF RENTON Agreement with Perteet Inc. December 9, 2022 1 EXHIBIT A-1 SCOPE OF SERVICES City of Renton 2022–2023 Traffic Calming Locations Amendment No. 1 INTRODUCTION General This Amendment adds a second phase of this project for Project Site 1: 1. Lake Washington Boulevard N from Burnett Avenue N to Houser Way N Second phases for other project sites may be added via further amendments. Phase 2 In the second phase of this project, the Consultant will prepare final construction plans, project specifications, and opinions of cost for the 2022–2023 Traffic Calming Locations. These materials will be prepared to a construction- ready level. Consultant’s services will be limited to those expressly set forth herein. If the service is not specifically identified herein, it is expressly excluded. Consultant will have no other obligations, duties, or responsibilities associated with the project except as expressly provided in this Agreement. Transferring Budget within Contract Maximum: The level of effort is specified in the scope of services. The budget may be transferred between discipline tasks at the discretion of the Consultant, provided that the total contracted amount is not exceeded. The Consultant will have the flexibility to manage budget within a given discipline on a subtask level. Services provided by the Consultant will consist of: GENERAL SCOPE OF SERVICES The initial Scope of Services describes the work elements to be accomplished by the Consultant as summarized under each Task. The scope consists of the following elements: Task 1 – Project Management Task 2 – Field Work and Basemapping Task 3 – Traffic Calming Analysis Task 4 – Public Outreach Task 5 – Lake Washington Boulevard (LWB) Final Design Added with this Amendment The initial Scope of Services is modified by this Amendment No. 1 as defined in the tasks below. Unless otherwise noted, all deliverables will be PDF filetypes. AGENDA ITEM #6. h) CITY OF RENTON Agreement with Perteet Inc. December 9, 2022 2 SCOPE OF SERVICES DEFINED Task 1 – Project Management Task 1 is unchanged by this Amendment. Task 2 – Field Work and Basemapping Task 2 is unchanged by this Amendment. Task 3 – Traffic Calming Analysis Task 3 is unchanged by this Amendment. Task 4 – Public Outreach Task 4 is unchanged by this Amendment. Task 5 – Lake Washington Boulevard (LWB) Final Design Task 5 is added as follows: The Consultant will complete final design and engineering for the speed cushions on Lake Washington Boulevard N. The following apply to all Task 5 subtasks. Plans Table 1 lists the anticipated sheets for the Lake Washington Boulevard N project site. Table 1. Lake Washington Boulevard N Sheet List. Anticipated Sheet(s) Anticipated Sheet Count Cover sheet, index, and vicinity map 1 Legend and abbreviations 1 Roadway plan 6 Roadway details 2 Typical traffic control plan 2 Total 12 Roadway plan sheets will show aerial imagery as a basemap for the project. The plan sheets will not use any topographic survey. The Consultant will display supplemental surface feature information from the field visits (see Task 2) where relevant for placing the speed cushions. Roadway plan sheets are anticipated to use stacked viewports at 1”=40’ scale (printed at full size). Similarly, roadway plans will not show construction alignments or stationing. Improvements will be dimensioned on the plans based on nearby surface features such as light poles for reference. The Consultant will prepare typical traffic control plan sheets instead of site-specific traffic control plan sheets for AGENDA ITEM #6. h) CITY OF RENTON Agreement with Perteet Inc. December 9, 2022 3 each speed cushion location. Each typical traffic control plan sheet will correspond to a work zone within one direction of traffic on Lake Washington Boulevard N. Specifications The Consultant will prepare full contract provisions (project manual) for the project based on English units. This will include special provisions for the items of work that are not covered by the 2022 WSDOT/APWA Standard Specifications. These special provisions will include WSDOT, APWA, and, if provided by the City, local agency general special provisions (GSPs). This will also include appendices. The City will provide a template for the project manual document, including all required bidding and contract forms that the Consultant will modify with project-specific information. Opinion of Cost The Consultant will prepare an opinion of cost including anticipated bid items to be included in the bid proposal. The opinion of cost will be based on unit prices and incorporate contingencies appropriate for the level of plans completeness and to reflect past experience on similar projects within the region. When preparing the opinion of cost, the Consultant will verify if the project is within the construction cost identified in earlier phases of work, and if not, provide recommendations to the City on potential ways to reduce project cost. In providing opinions of probable construction cost, the City understands that the Consultant has no control over the cost or availability of labor, equipment, or materials, or over market conditions or the Contractor’s method of pricing, and that the Consultant’s opinions of probable construction costs are made on the basis of the Consultant’s professional judgment and experience. The Consultant makes no warranty, express or implied, that the bids or the negotiated cost of the Work will not vary from the Consultant’s opinion of probable construction cost. Quality Control The Consultant will complete an internal quality control audit for the plans, specifications, and opinion of cost submittals in Task 5. This audit will be completed by a qualified senior engineer employed by the Consultant. Records of the quality control audit will be available for the City to view if requested. 5.1 90% Design The Consultant will confirm the following the number of desired speed cushion sets with the City prior to preparing the 90% deliverables. • Number of desired speed cushions sets (up to 10 are anticipated). • Typical configuration for speed cushions including number of cushions, lateral spacing, and cushion sizes. • Typical longitudinal treatment to apply adjacent to speed cushions at edge of bike lane. The Consultant will prepare anticipated plans for the final construction documents to a 90% level of detail. The Consultant anticipates that the 90% design will include all sheets for the final construction document package to be used by the contractor (see Table 1). Deliverables • 90% plans. • 90% project manual, including specifications. AGENDA ITEM #6. h) CITY OF RENTON Agreement with Perteet Inc. December 9, 2022 4 • 90% opinion of cost. 5.2 100% Design The Consultant will review comments from the City on the 90% deliverables and prepare responses in a comment log spreadsheet. If necessary, the Consultant will organize a comment resolution meeting with the City to finalize direction for the 100% deliverables. The Consultant assumes that all speed cushion locations will be finalized at the 90% submittal level and that no 90% review comments will request moving, adding, or deleting speed cushions. If those comments are provided, they shall require an amendment to the Contract to complete. The Consultant will revise the plans, specifications, and opinion of cost to a 100% level of completeness and incorporate the resolved comments from the 90% submittal. The 100% opinion of cost will not include a contingency factor unless requested by the City. Deliverables • Completed comment log from the 90% design submittal. • Comment resolution meeting agenda and minutes. • 100% plans. • 100% project manual, including specifications and appendices. • 100% opinion of cost. 5.3 Ad-Ready Documents The Consultant will review comments from the City on the 100% deliverables and prepare responses in a comment log spreadsheet. It is assumed that 100% review comments will be minor in nature and not reflect any significant changes to the design (e.g. additional or moved speed cushions). If necessary, the Consultant will organize a comment resolution meeting with the City to finalize direction for the ad-ready deliverables. The Consultant will revise the plans, specifications, and opinion of cost to a final level of completeness and incorporate the resolved comments from the 100% submittal. The final opinion of cost will not include a contingency factor unless requested by the City. The ad-ready plans and project manual (specifications) will be stamped and signed by a licensed professional engineer by the Consultant. Deliverables • Completed comment log from the 100% design submittal. • Comment resolution meeting agenda and minutes. • Ad-ready plans, stamped and signed by a licensed Washington State professional engineer. • Ad-ready project manual, including specifications and appendices, stamped and signed by a licensed Washington State professional engineer. AGENDA ITEM #6. h) CITY OF RENTON Agreement with Perteet Inc. December 9, 2022 5 • Final opinion of cost. 5.4 Bid Support The Consultant will respond to questions from potential bidders as requested by the City during the bidding period. The Consultant will also prepare up to two minor addendums to the contract documents for the City to distribute during the bidding process. If requested by the City, the Consultant will review the bids and provide recommendations regarding bid award. Deliverables • Minor addendum packages (maximum of two). AGENDA ITEM #6. h) Consultant Fee Determination Summary 2707 Colby Avenue, Suite 900, Everett, WA 98201 | P 425.252.7700 Project: 2022-23 Renton Traffic Calming Amend #1 Client: City of Renton Hourly Costs Classification Hours Rate Amount Sr. Associate 22 $254.65 $5,602 Sr. Engineer / Mgr 86 $205.68 $17,689 Sr. Engineer / Mgr 28 $208.95 $5,851 Civil Designer II 130 $128.56 $16,713 Technician III 84 $114.28 $9,600 Clerical 8 $90.87 $727 Total Hourly Costs 358 $56,182.00 Reimbursables Expenses Amount $ Total Expenses $0.00 In-House Costs Qty Rate Amount $ $ Total In-House Costs $0.00 Subconsultants Subconsultants Cost Markup Amount $ $ Total Subconsultant Costs 0 $0.00 Other Management Reserve $0 Total Other Costs $ 0.00 Contract Total $56,182.00 Prepared By: Brent M Powell Date: December 9, 2022 EXHIBIT B AGENDA ITEM #6. h) Prime Consultant: Perteet, Inc. 20220053 Max Direct Overhead @ Profit @ Max Rate Position Classification Salary Rate 196.48% 30.00% Per Hour Principal $100.11 $196.70 $30.03 $326.84 Sr. Associate $84.98 $166.97 $25.49 $277.44 Sr. Engineer/Sr. Project Manager $68.00 $133.61 $20.40 $222.01 Lead Engineer/Manager $53.55 $105.22 $16.07 $174.84 Engineer 3 $44.50 $87.43 $13.35 $145.28 Civil Designer 2* $39.38 $77.37 $11.81 $128.56 Civil Designer 1* $36.75 $72.21 $11.03 $120.00 Lead Technician/Designer $53.56 $105.23 $16.07 $174.87 Technician 3 $35.00 $68.77 $10.50 $114.28 Technician 2 $30.00 $58.94 $9.00 $97.95 Technician 1 $23.00 $45.19 $6.90 $75.10 Sr. Construction Technician $43.78 $86.02 $13.13 $142.94 Construction Technician 3 $40.00 $78.59 $12.00 $130.60 Construction Technician 2 $36.75 $72.21 $11.03 $120.00 Construction Technician 1 $30.00 $58.94 $9.00 $97.95 Sr. Planner $72.00 $141.47 $21.60 $235.08 Lead Planner $45.84 $90.07 $13.75 $149.67 Planner 3 $45.00 $88.42 $13.50 $146.93 Planner 2 $44.29 $87.02 $13.29 $144.61 Planner 1 $30.00 $58.94 $9.00 $97.95 Lead Environmental Scientist $55.00 $108.06 $16.50 $179.57 Construction Supervisor $76.74 $150.78 $23.02 $250.55 Construction Manager $51.50 $101.19 $15.45 $168.15 Construction Engineer 3 $44.50 $87.43 $13.35 $145.29 Construction Specialist 2** $38.58 $75.80 $11.57 $125.96 Consruction Specialist 1** $36.75 $72.21 $11.03 $120.00 Sr. Construction Observer $57.75 $113.47 $17.33 $188.56 Construction Observer 3 $38.58 $75.80 $11.57 $125.96 Controller $57.75 $113.47 $17.33 $188.56 Contract Administrator $66.38 $130.42 $19.91 $216.72 Accountant $45.68 $89.75 $13.70 $149.14 Clerical $27.83 $54.68 $8.35 $90.87 Cultural Resources Specialist 2 $37.00 $72.70 $11.10 $120.81 *Engineer 1 and 2 - now Civil Designer 1 and 2 **Construction Engineer 1 and 2 - now Construction Specialist 1 and 2 The rates listed above are the maximum rates payable under this AGREEMENT. Rates invoiced shall be based on the direct salary of the individual employee and shall not exceed those listed in this Exhibit C-1. Subconsultant Services and Other Direct Costs (ODC) will be reimbursed at the Actual Cost to the Consultant with no markup. ODCs are limited to the following items: Reimbursable Classifications Rates Mileage Current IRS Rate Outside Vendor Costs At Cost EXHIBIT C-1 Subconsultant Cost Computations City of Renton 2022-2023 Traffic Calming Fee Schedule Note: Classification Title Changes - In order to specifically adhere to the experience requirements in RCW 18.43.040 relating to engineering registration, we are revising the following classification titles: AGENDA ITEM #6. h) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, DESIGNATING AN APPLICANT AGENT FOR THE PURPOSES OF OBTAINING AND ADMINISTERING CERTAIN STATE AND FEDERAL FINANCIAL ASSISTANCE UNDER SECTION 404 OF THE ROBERT T. STAFFORD DISASTER RELIEF AND EMERGENCY ACT OF 1988, P.L. 93-288, AS AMENDED. WHEREAS, the City of Renton has identified the need for state and federal financial assistance for emergency management hazard mitigation and building resilient infrastructure and communities and desires to obtain funding under the Federal Emergency Management Agency (FEMA) grant program; and WHEREAS, the Building Resilient Infrastructure and Communities (BRIC) grant application requires jurisdictions applying for funding to designate an agent for the purposes of obtaining and administering funding under this program and authorize the agent to provide any assurances and agreements required for all matters concerning such grant funding ; and WHEREAS, the City considers it to be in the best public interest to complete the project described in the application. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City Council authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the following documents binding the City on the project: AGENDA ITEM # 8. a) RESOLUTION NO. _______ 2 Grant Document Name of Signatory or Title of Person Authorized to Sign Grant application (submission thereof) Public Works Administrator Project contact (day-to-day administering of the grant and communications) Public Works Administrator Grant Agreement (Agreement) Mayor Agreement amendments Mayor Authorizing property and real estate documents Mayor The above persons are considered an “authorized representative(s)/agent(s)” for purposes of the documents indicated. The City shall comply with a request to provide documentation of persons who may be authorized to execute documents related to the grant. SECTION II. The City warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of the City and applicable laws and policies and that the City has full legal authority to commit it to the warranties, certifications, promises, and obligations set forth herein. PASSED BY THE CITY COUNCIL this ______ day of ___________________, 2023. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _____________________, 2023. ______________________________ Armondo Pavone, Mayor AGENDA ITEM # 8. a) RESOLUTION NO. _______ 3 Approved as to form: ______________________________ Shane Moloney, City Attorney RES - PW: 1929: 12.15.22 AGENDA ITEM # 8. a)