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HomeMy WebLinkAboutREGULAR COUNCIL - 27 Apr 2015 - Agenda - PdfAGENDA RENTON CITY COUNCIL REGULAR MEETING April 27, 2015 Monday, 7 p.m. 1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2.ROLL CALL 3.SPECIAL PRESENTATIONS a. Public Works "Roadeo" Competition Winner Recognition b. WRIA 8 and 9 Special Presentation 4.ADMINISTRATIVE REPORT 5.AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The first comment period is limited to one-half hour. The second comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6.CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 4/20/2015. Council concur. b. Administrative Services Department recommends adopting the proposed administrative rules regarding B&O taxes, administration of admissions, amusement devices, gambling, and utilities taxes, as well as the per employee business license fees. Refer to Finance Committee. c. Administrative Services Department recommends authorizing the administration to enter into a combined five-year collection service contract with AllianceOne, June 1, 2015 through May 31, 2020, for both the City’s general account receivables and Municipal Court receivables, based on the fee schedule currently available to the Municipal Court. Refer to Finance Committee. d. Community and Economic Development Department recommends adoption of a resolution establishing a moratorium on accepting applications for residential development within the Commercial Arterial (CA) and the Residential Multi-Family (RMF) zones. Council concur; set public hearing on 6/22/2015. (See 8.a. for resolution.) e. Utility Systems Division recommends authorizing the transfer of $30,000 from the approved 2015 Capital Improvement Program Emergency Response Projects budget to increase the budget for Wells 1, 2 and 3 Building Roof Replacement Project, and approving the Job Order Contract (JOC) Work Order with Forma Construction Company (CAG-13-149), in the amount of $87,379.40, for roof replacement. Council concur. Page 1 of 98 7.UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Utilities Committee: SE 165th St. Sewer Extension Special Assessment District (SAD) Establishment 8.RESOLUTIONS AND ORDINANCES Resolution: a. Establishing a moratorium on residential development within the Commercial Arterial (CA) and Residential Multi-Family (RMF) Zones. (See 6.c.) 9.NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10.AUDIENCE COMMENTS 11.ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) COUNCIL CHAMBERS April 27, 2015 Monday, 6:00 p.m. Mature Adult Business Plan Report • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST: Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM Page 2 of 98 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Tax Administrative Rules Meeting: REGULAR COUNCIL - 27 Apr 2015 Exhibits: A. Draft Ordinance Submitting Data: Dept/Div/Board: Administrative Services Staff Contact: Iwen Wang, ASD Administrator, ext. 6858 Recommended Action: Refer to Finance Committee. Fiscal Impact: Expenditure Required: $ N/A Transfer Amendment: $N/A Amount Budgeted: $ N/A Revenue Generated: $N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: The City has various business taxes and fees with varying administrative rules for records retention, appeal, penalties and interest provisions. With the adoption of the business & occupation (B&O) tax in 2014, the City is required to adopt a set of administrative rules, regarding the B&O tax, that are consistent with model rules developed by the Association of Washington Cities for all local governments with a B&O tax. The proposed ordinance will establish these administrative rules for B&O taxes and will also extend to the administration of admissions, amusement devices, gambling, and utilities taxes, as well as the per employee business license fees. STAFF RECOMMENDATION: Adopt the proposed administrative rules regarding B&O taxes, administration of admissions, amusement devices, gambling, and utilities taxes, as well as the per employee business license fees. 6b. - Administrative Services Department recommends adopting the proposed Page 3 of 98 1  CITY OF RENTON, WASHINGTON    ORDINANCE NO. ________    AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION  5‐25‐14 OF CHAPTER 25, BUSINESS AND OCCUPATION TAX CODE, AND  ADOPTING A NEW CHAPTER 26, ENTITLED “TAX ADMINISTRATIVE CODE,” OF  TITLE V (FINANCE AND BUSINESS REGULATIONS) OF THE RENTON MUNICIPAL  CODE, PROVIDING ADMINISTRATIVE PROCESSES FOR ADMINISTERING CITY  TAX CODES.    WHEREAS, state law authorizes municipalities to impose a business and occupation tax  on business activities within the City; and  WHEREAS, in 2003, the Legislature passed EHB 2030 (RCW Chapter 35.102), establishing  a more uniform system of City business and occupation taxes through mandatory adoption of a  model Business and Occupation tax ordinance; and  WHEREAS, the 2003 Legislature also directed cities, working in conjunction with the  Association of Washington Cities, to establish a set of model administrative procedures in  administering their business and occupation taxes based on; and  WHEREAS, the Council adopted a Business and Occupation Tax Code in compliance with  RCW Chapter 35.102 and the model ordinance; and  WHEREAS, section 5‐25‐14 of the Business and Occupation Tax Code provides that  Administrative Provisions to be adopted at a later date; and  WHEREAS, the Council wishes the City to administer all tax codes of the City including  Chapters 5‐5, 5‐6, 5‐7, 5‐8, 5‐11 as well as 5‐25 consistently;  NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES  ORDAIN AS FOLLOWS:  6b. - Administrative Services Department recommends adopting the proposed Page 4 of 98 ORDINANCE NO. ________  2  SECTION I. Section 5‐25‐14, Administrative Provisions, of Chapter 25 Business and  Occupation Tax, of Title V (Finance and Business Regulations) of the Renton Municipal Code, is  hereby amended as follows:  5‐25‐14 ADMINISTRATIVE PROVISIONS:    The Administrator shall, in consultation with the City Attorney, prepare  administrative provisions in conformance with Chapter 35.102 RCW for review  and approval by ordinance of the City Council, providing for the uniform  administration of the tax levied by this chapter with respect to returns, deadline,  penalties, interest, refund, additional assessments, appeals, time limitations for  bringing actions and other related administrative matters. The provisions  contained in chapter 5‐26, Tax Administrative Code, shall be fully applicable to  the provisions of this chapter except as expressly stated to the contrary herein.  SECTION II. Title V (Finance and Business Regulations) of the Renton Municipal Code,  is hereby amended to add a new Chapter 26, entitled “Tax Administrative Code” to read as  follows:  CHAPTER 26  TAX ADMINISTRATIVE CODE    SECTION  5‐26‐1 Purpose  5‐26‐2 Application Of Chapter Stated  5‐26‐3 Definitions  5‐26‐4 Definitions – References To Chapter 82.32 RCW  5‐26‐5 Registration/License Requirements  6b. - Administrative Services Department recommends adopting the proposed Page 5 of 98 ORDINANCE NO. ________  3  5‐26‐6 When Due And Payable – Reporting Periods – Monthly, Quarterly,  And Annual Returns – Threshold Provisions Or Relief From Filing  Requirements – Computing Time Periods – Failure To File Returns  5‐26‐7 Payment Methods – Mailing Returns Or Remittances – Time  Extension – Deposits – Recording Payments – Payment Must  Accompany Return – NSF Checks  5‐26‐8 Records To Be Preserved – Examination – Estoppel To Question  Assessment  5‐26‐9 Accounting Methods  5‐26‐10 Public Work Contracts – Payment Of Fee And Tax Before Final  Payment For Work  5‐26‐11 Underpayment Of Tax, Interest, Or Penalty – Interest  5‐26‐12 Time In Which Assessment May Be Made  5‐26‐13 Overpayment Of Tax, Penalty, Or Interest – Credit Or Refund –  Interest Rate – Statute Of Limitations  5‐26‐14 Late Payment – Disregard Of Written Instructions – Evasion –  Penalties  5‐26‐15 Cancellation Of Penalties And Interest  5‐26‐16 Voluntary Registration  5‐26‐17 Taxpayer Quitting Business – Liability Of Successor  5‐26‐18 Correction Of Tax – Administrative Appeal  5‐26‐19 Judicial Review Of Hearing Examiner Decision  5‐26‐20 Administration – Administrator To Make Rules  5‐26‐21 Ancillary Allocation Authority Of Administrator  5‐26‐22 Mailing Of Notices  5‐26‐23 Tax Declared Additional  5‐26‐24 Public Disclosure – Confidentiality – Information Sharing  5‐26‐25 Tax Constitutes Debt  5‐26‐26 Unlawful Actions – Violation – Penalties  6b. - Administrative Services Department recommends adopting the proposed Page 6 of 98 ORDINANCE NO. ________  4  5‐26‐27 Suspension or Revocation of Business License and/or Registration  5‐26‐28 Closing Agreement Provisions  5‐26‐29 Charge‐Off Of Uncollectible Taxes  5‐26‐30 Severability  5‐26‐31 Collection Of Tax  5‐26‐32 Tax Amnesty  5‐26‐33 Effective Date  5‐26‐ 1 PURPOSE:  Washington Constitution Article XI, Section 12 and RCW 35A.82.020 and  35A.11.020 (code cities); RCW 35.22.280(32) (first class cities); RCW 35.23.440(8)  (second class cities); and RCW 35.27.370(9) (fourth class cities and towns), which  give municipalities the authority to license for revenue. In the absence of a legal  or constitutional prohibition, municipalities have the power to define taxation  categories as they see fit in order to respond to the unique concerns and  responsibilities of local government. It is intended that this chapter be as  uniform as possible among the various municipalities and consistent with the  mandatory requirements of Chapter 35.102 RCW for municipalities. Uniformity  with provisions of state tax laws should not be presumed, and references in this  chapter to statutory or administrative rule changes do not mean state tax  statutes or rules promulgated by the Department of Revenue automatically  apply. This chapter is to provide administrative specific guidelines and provisions  to implement, administer, and enforce the city tax codes.    5‐26‐2 APPLICATION OF CHAPTER STATED:  6b. - Administrative Services Department recommends adopting the proposed Page 7 of 98 ORDINANCE NO. ________  5  Unless expressly stated to the contrary in each chapter, the provisions of this  chapter shall apply with respect to the taxes and fees imposed by Chapter 5‐5  (Business Licenses), 5‐6 (Admission Tax), 5‐7 (Entertainment Device License); 5‐8  (Gambling Tax), 5‐11 (Utility Tax), and 5‐25 (Business and Occupation Tax Code).   This chapter shall also apply to such other chapters and sections of the Renton  Municipal Code (RMC) in such manner and to such extent as expressly indicated  in each such chapter or section.   5‐26‐3 DEFINITIONS:  For purposes of this chapter:  A. “Administrator” means the Administrator of the Administrative Services  Department or any officer, agent, or employee of the City designated to act on  the Administrator’s behalf.     B. “Chapter” means this Chapter 5‐26 as it may be amended from time to  time, unless otherwise clearly indicative by the context.  C. “Department” means the Department of Administrative Services or  successor department.  D.  “Inflation Adjustment.” Whenever an “inflation adjustment” is required  or permitted pursuant to any section of RMC Title V, such adjustment shall be an  amount equal to the amount and direction of change determined by reference  to the Seattle‐Tacoma‐Bremerton Urban Wage Earners and Clerical Workers  Consumer Price Index (CPI‐W) for each twelve (12) month period ending on  August 31st as published by the United States Department of Labor. To calculate  6b. - Administrative Services Department recommends adopting the proposed Page 8 of 98 ORDINANCE NO. ________  6  annual or biennial adjustments, the Administrator shall use the current rate  multiplied by one (1) plus or minus, as the case may be, the annual or biennial  change in the CPI‐W.    E. “Reporting period” means:  1. A one (1) month period beginning the first day of each calendar  month (monthly); or  2. A three (3) month period beginning the first day of January, April, July  or October of each year (quarterly); or  3. A twelve (12) month period beginning the first day of January of each  year (annual).   4. For a per employee fee identified in RMC 5‐5‐3.C.2, the annual  reporting shall mean the four (4) calendar quarters preceding the annual  business license expiration date.   F. “Return” means any document a person is required by the City to file to  satisfy or establish a tax or fee obligation that is administered or collected by the  City and that has a statutorily defined due date.  G. “Successor” means any person to whom a taxpayer quitting, selling out,  exchanging, or disposing of a business sells or otherwise conveys, directly or  indirectly, in bulk and not in the ordinary course of the taxpayer’s business, any  part of the materials, supplies, merchandise, inventory, fixtures, or equipment of  the taxpayer. Any person obligated to fulfill the terms of a contract shall be  6b. - Administrative Services Department recommends adopting the proposed Page 9 of 98 ORDINANCE NO. ________  7  deemed a successor to any contractor defaulting in the performance of any  contract as to which such person is a surety or guarantor.  H. “Tax year” or “taxable year” means the calendar year.  5‐26‐4 DEFINITIONS – REFERENCES TO CHAPTER 82.32 RCW:  Where provisions of Chapter 82.32 RCW are incorporated by reference in this  chapter or any chapter to which these administrative provisions apply,  “department” as used in this Chapter or the RCW shall refer to the  “Administrator” as defined in RMC 5‐25‐2.A and “warrant” as used in the RCW  shall mean “citation or criminal complaint.”   5‐26‐5 REGISTRATION/LICENSE REQUIREMENTS:  No person shall engage in any business or conduct any business activity  without first obtaining a valid current business registration as required by RMC  5‐5‐3, General Business License.  5‐26‐6 WHEN DUE AND PAYABLE – REPORTING PERIODS – MONTHLY,  QUARTERLY, AND ANNUAL RETURNS – THRESHOLD PROVISIONS OR RELIEF  FROM FILING REQUIREMENTS – COMPUTING TIME PERIODS – FAILURE TO FILE  RETURNS:  A. Other than any annual registration fee required by RMC 5‐5‐3.C.1,  License Registration Fee, and the Per Employee Fee required by RMC 5‐5‐3.C.2,  taxes or fees imposed by Chapters 5‐5, 5‐6, 5‐7, 5‐8, 5‐11, and 5‐25 shall be due  and payable in quarterly installments.  At the Administrator’s discretion,  businesses may be assigned to a monthly or annual reporting period depending  6b. - Administrative Services Department recommends adopting the proposed Page 10 of 98 ORDINANCE NO. ________  8  on the tax amount owing or type of tax. Tax returns and payments are due on or  before the last day of the next month following the end of the assigned reporting  period covered by the return.  B. Taxes and fees shall be paid as provided in this chapter and accompanied  by a return on forms as prescribed by the Administrator. The return shall be  signed by the taxpayer personally or by a responsible officer or agent of the  taxpayer. The individual signing the return shall swear or affirm that the  information in the return is complete and true to the best of their belief and  knowledge.  C. Tax returns must be filed and tax must be paid by the due date.  The tax  return must be filed whether or not any tax is owed.  Returns not received on or  before the due date are subject to penalties and interest in accordance with this  chapter, in addition to any other civil or criminal sanction or remedy that may be  available.  D. For purposes of the tax imposed by Chapter 5‐25, any person whose  value of products, gross proceeds of sales, or gross income of the business,  subject to tax after all allowable deductions, is equal to or less than Three  Hundred and Seventy‐Five Thousand dollars ($375,000) in the current quarter,  shall file a return, declare no tax due under Chapter 5‐25 on their return, and  submit the return to the Administrator.    6b. - Administrative Services Department recommends adopting the proposed Page 11 of 98 ORDINANCE NO. ________  9  E. Notwithstanding subsection A of this section, the Administrator may  relieve any person of the requirement to file returns if the person meets  exemption criteria under RMC 5‐25‐10.  F. A taxpayer that commences to engage in business activity shall file a  return and pay the tax or fee for the portion of the reporting period during which  the taxpayer is engaged in business activity.  G. Except as otherwise specifically provided by any other provision of this  chapter, in computing any period of days prescribed by this chapter the day of  the act or event from which the designated period of time runs shall not be  included. The last day of the period shall be included unless it is falls on a  Saturday, Sunday, or City or federal legal holiday, in which case the last day of  such period shall be the next succeeding day which is neither a Saturday, Sunday,  or city or federal legal holiday.  H. If any taxpayer fails, neglects or refuses to make a return as and when  required in this chapter, the Administrator is authorized to determine the  amount of the tax or fees payable by obtaining facts and information upon which  to base the Administrator’s estimate of the tax or fees due. Such assessment  shall be deemed prima facie correct and shall be the amount of tax owed to the  City by the taxpayer. The Administrator shall notify the taxpayer by mail in  writing of the amount of tax so determined, together with any penalty, interest,  and fees due; the total of such amounts shall thereupon become immediately  due and payable. The cost to the City, whether in staff time, or the use of  6b. - Administrative Services Department recommends adopting the proposed Page 12 of 98 ORDINANCE NO. ________  10  professionals hired by the City, of researching and calculating such tax or fee  shall be added to the taxpayer’s assessment and paid by the taxpayer.  5‐26‐7 PAYMENT METHODS – MAILING RETURNS OR REMITTANCES – TIME  EXTENSION – DEPOSITS – RECORDING PAYMENTS – PAYMENT MUST  ACCOMPANY RETURN – NSF CHECKS:  A. Taxes shall be paid to the Administrator in United States currency by bank  draft, certified check, cashier’s check, personal check, money order, cash, or by  wire transfer or electronic payment if such wire transfer or electronic payment is  authorized by the Administrator. A convenience fee may be charged for  electronic payments. If payment so received is not paid by the bank on which it is  drawn, the taxpayer, by whom such payment is tendered, shall remain liable for  payment of the tax and for all legal penalties, the same as if such payment had  not been tendered. Acceptance of any sum by the Administrator shall not  discharge the tax or fee due unless the amount paid is the full amount due.   B. A return or remittance that is transmitted to the City by United States mail  shall be deemed filed or received on the date shown by the cancellation mark  stamped by the post office upon the envelope containing it. The Administrator  may allow electronic filing of returns or remittances from any taxpayer. A return  or remittance which is transmitted to the City electronically shall be deemed  filed or received according to procedures set forth by the Administrator.  6b. - Administrative Services Department recommends adopting the proposed Page 13 of 98 ORDINANCE NO. ________  11  C. If a written request is received prior to the due date, the Administrator, for  good cause, may grant, in writing, additional time within which to make and file  returns.  D. The Administrator shall keep full and accurate records of all funds received  or refunded. The Administrator shall apply payments first against all penalties  and interest owing, and then upon the tax, without regard to any direction of the  taxpayer.  E. For any return not accompanied by a remittance of the tax shown to be  due thereon, the taxpayer shall be deemed to have failed or refused to file a  return and shall be subject to the penalties and interest provided in this chapter.  F. Any payment made that is returned for lack of sufficient funds or for any  other reason will not be considered received until payment by certified check,  money order, or cash of the original amount due, plus a “nonsufficient funds”  (NSF) charge of Twenty Dollars ($20.00) is received by the Administrator. Any  license issued upon payment with an NSF check will be considered void, and shall  be returned to the Administrator. No license shall be reissued until payment  (including the NSF fee) is received.  G. The Administrator is authorized, but not required, to mail tax return forms  to taxpayers, but failure of the taxpayer to receive any such forms shall not  excuse the taxpayer from filing returns and making payment of the taxes or fees,  when and as due under this chapter.  6b. - Administrative Services Department recommends adopting the proposed Page 14 of 98 ORDINANCE NO. ________  12  5‐26‐8 RECORDS TO BE PRESERVED – EXAMINATION – ESTOPPEL TO QUESTION  ASSESSMENT:  Every person liable for any fee or tax imposed by Chapters 5‐5, 5‐6, 5‐7, 5‐8,  5‐11, and 5‐25 shall keep and preserve, for a period of five (5) years after filing a  return, such records as may be necessary to determine the amount of any fee or  tax for which the person may be liable; which records shall include copies of all  federal income tax and state tax returns and reports made by the person. All  books, records, papers, invoices, vendor lists, inventories, stocks of merchandise,  and other data including supporting data for federal income tax and state tax  returns and reports shall be open for examination at any time by the  Administrator or its duly authorized agent. Every person’s business premises  shall be open for inspection or examination by the Administrator or a duly  authorized agent.  A. If a person does not keep the necessary books and records within the city,  it shall be sufficient if such person (a) produces within the City such books and  records as may be required by the Administrator, or (b) bears the cost of  examination by the Administrator’s agent at the place where such books and  records are kept; provided, that the person electing to bear such cost shall pay in  advance to the Administrator the estimated amount thereof including round‐trip  transportation costs, lodging, meals and incidental expenses, subject to  adjustment upon completion of the examination.  6b. - Administrative Services Department recommends adopting the proposed Page 15 of 98 ORDINANCE NO. ________  13  B. Any person who fails, or refuses a Department request, to provide or make  available records, or to allow inspection or examination of the business  premises, shall be forever barred from questioning in any court action, the  correctness of any assessment of taxes made by the City for any period for which  such records have not been provided, made available or kept and preserved, or  in respect of which inspection or examination of the business premises has been  denied. The Administrator is authorized to determine the amount of the tax or  fees payable by obtaining facts and information upon which to base the estimate  of the tax or fees due. Such fee or tax assessment shall be deemed prima facie  correct and shall be the amount of tax owing the City by the taxpayer. The  Administrator shall notify the taxpayer by mail the amount of tax so determined,  together with any penalty, interest, and fees due; the total of such amounts shall  thereupon become immediately due and payable. The cost to the City, whether  in staff time, or the use of professionals hired by the City, of researching and  calculating such tax or fee shall be added to the taxpayer’s assessment and paid  by the taxpayer.  5‐26‐9 ACCOUNTING METHODS:  A. A taxpayer may file tax returns in each reporting period with amounts  based upon cash receipts only if the taxpayer’s books of account are kept on a  cash receipts basis. A taxpayer that does not regularly keep books of account on  a cash receipts basis must file returns with amounts based on the accrual  method.  6b. - Administrative Services Department recommends adopting the proposed Page 16 of 98 ORDINANCE NO. ________  14  B. The taxes imposed and the returns required shall be upon a calendar year  basis.   5‐26‐10 PUBLIC WORK CONTRACTS – PAYMENT OF FEE AND TAX BEFORE FINAL  PAYMENT FOR WORK:  The Administrator may, before issuing any final payment to any person  performing any public work contract for the City, require such person to pay in  full all license fees or taxes due under this title from such person on account of  such contract or otherwise, and may require such taxpayer to file with the  Administrator a verified list of all subcontractors supplying labor and/or  materials to the person in connection with said public work.   5‐26‐11 UNDERPAYMENT OF TAX, INTEREST, OR PENALTY – INTEREST:  If, upon examination of any returns, or from other information obtained by  the Administrator, it appears that a tax or penalty less than that properly due  has been paid, the Administrator shall assess the additional amount found to be  due and shall add thereto interest on the tax only. The Administrator shall notify  the person by mail of the additional amount, which shall become due and shall  be paid within thirty (30) days from the date of the notice, or within such time as  the Administrator may provide in writing.   A. For the purposes of this section, the rate of interest to be charged for any  late or underpayment of taxes and/or any assessments shall be in accordance  with RCW 82.32.050 as it now exists or as it may be amended.   6b. - Administrative Services Department recommends adopting the proposed Page 17 of 98 ORDINANCE NO. ________  15  B. If subsection A of this section is held to be invalid, then the provisions of  RCW 82.32.060 as existing at the effective date of the ordinance codified in this  section shall apply.   5‐26‐12 TIME IN WHICH ASSESSMENT MAY BE MADE:  The Administrator shall not assess, or correct an assessment for, additional  taxes, penalties, or interest due more than four (4) years after the close of the  calendar year in which they were incurred, except that the Administrator may  issue an assessment:  A. Against a person who is not currently registered or licensed or has not  filed a tax return as required by this chapter for taxes due within the period  commencing ten (10) years prior to the close of the calendar year in which the  person was contacted in writing by the Administrator;  B. Against a person that has committed fraud or who misrepresented a  material fact; or  C. Against a person that has executed a written waiver of such limitations.   5‐26‐13 OVERPAYMENT OF TAX, PENALTY, OR INTEREST – CREDIT OR REFUND –  INTEREST RATE – STATUTE OF LIMITATIONS:  A. If, upon receipt of an application for a refund, or during an audit or  examination of the taxpayer’s records and tax returns, the Administrator  determines that the amount of tax, penalty, or interest paid is in excess of that  properly due, the excess amount shall be credited to the taxpayer’s account or  shall be refunded to the taxpayer. Except as provided in subsection B of this  6b. - Administrative Services Department recommends adopting the proposed Page 18 of 98 ORDINANCE NO. ________  16  section, no refund or credit shall be made for taxes, penalties, or interest paid  more than (4) four years prior to the beginning of the calendar year in which the  refund application is made or examination of records is completed.  B. The execution of a written waiver shall extend the time for applying for, or  making a refund or credit of any taxes paid during, or attributable to, the years  covered by the waiver if, prior to the expiration of the waiver period, an  application for refund of such taxes is made by the taxpayer or the Administrator  discovers that a refund or credit is due.  C. Refunds shall be made by means of vouchers approved by the  Administrator and by the issuance of a City check or warrants drawn upon and  payable from such funds as the City may provide.  D. Any final judgment for which a recovery is granted by any court of  competent jurisdiction for tax, penalties, interest, or costs paid by any person  shall be paid in the same manner, as provided in subsection C of this section,  upon the filing with the Administrator a certified copy of the order or judgment  of the court.  E. The rate of interest on overpayments of taxes on refunds or credits of  amounts paid or other recovery allowed a taxpayer shall be in accordance with  RCW 82.32.060 as it now exists or as it may be amended.  F. If subsection E of this section is held to be invalid, then the provisions of  RCW 82.32.060 as existing at the effective date of the ordinance codified in this  section shall apply.   6b. - Administrative Services Department recommends adopting the proposed Page 19 of 98 ORDINANCE NO. ________  17  5‐26‐14 LATE PAYMENT – DISREGARD OF WRITTEN INSTRUCTIONS – EVASION –  PENALTIES:  A. If payment of any tax due on a return to be filed by a taxpayer is not  received by the Administrator by the due date, the Administrator shall add a  penalty in accordance with RCW 82.32.090(1) as it now exists or as it may be  amended.  B. If the Administrator determines that any tax has been substantially  underpaid as defined in RCW 82.32.090(2), there shall be added a penalty in  accordance with RCW 82.32.090(2) as it now exists or as it may be amended.  C. If a citation or criminal complaint is issued by the City for the collection of  taxes, fees, assessments, interest or penalties, there shall be added thereto a  penalty in accordance with RCW 82.32.090(3) as it now exists or as it may be  amended.  D. If the Administrator finds that a person has engaged in any business or  performed any act upon which a tax is imposed under this title and that person  has not obtained from the Administrator a license as required by RMC 5‐5‐3, the  Administrator shall impose a penalty in accordance with RCW 82.32.090(4) as it  now exists or as it may be amended. No penalty shall be imposed under this  subsection D if the person who has engaged in business without a license obtains  a license prior to being notified by the Administrator of the need to be licensed.  E. If the Administrator determines that all or any part of a deficiency resulted  from the taxpayer’s failure to follow specific written tax reporting instructions,  6b. - Administrative Services Department recommends adopting the proposed Page 20 of 98 ORDINANCE NO. ________  18  there shall be assessed a penalty in accordance with RCW 82.32.090(5) as it now  exists or as it may be amended.  F. If the Administrator finds that all or any part of the deficiency resulted  from an intent to evade the tax payable, the Administrator shall assess a penalty  in accordance with RCW 82.32.090(6) as it now exists or as it may be amended.  G. The penalties imposed under subsections A through E of this section can  each be imposed on the same tax found to be due. This subsection does not  prohibit or restrict the application of other penalties authorized by law.  H. The Administrator shall not impose both the evasion penalty and the  penalty for disregarding specific written instructions on the same tax found to be  due.  I. For the purposes of this section, “return” means any document a person is  required by the City to file to satisfy or establish a tax or fee obligation that is  administered or collected by the City, and that has a statutorily defined due  date.  I. If incorporation into the city code of future changes to RCW 82.32.090 is  deemed invalid, then the provisions of RCW 82.32.090 referenced in this section  existing at the time the ordinance codified in this section is effective shall apply.   5‐26‐15 CANCELLATION OF PENALTIES AND INTEREST:  A. The Administrator may cancel any penalties and/or interest imposed  under RMC 5‐26‐14.A if the taxpayer shows that its failure to timely file or pay  the tax was due to reasonable cause and not willful neglect. Willful neglect is  6b. - Administrative Services Department recommends adopting the proposed Page 21 of 98 ORDINANCE NO. ________  19  presumed unless the taxpayer shows that it exercised ordinary business care and  prudence in making arrangements to file the return and pay the tax but was  nevertheless, due to circumstances beyond the taxpayer’s control, unable to file  or pay by the due date. The Administrator’s authority to waive or cancel  penalties and/or interest under this subsection shall extend to amounts already  paid and also includes any disputes currently pending. “Reasonable cause” may  include the following and other similar circumstances:  1. The return was filed on time, but was inadvertently mailed to another  agency or there was a delay or loss related to the postal service. The  Administrator may also cancel interest in this situation.  2. The delinquency was due to written erroneous information given the  taxpayer by the Department. The Administrator may also cancel interest in this  situation.  3. The delinquency was caused by the death or serious illness of the  taxpayer or his/her immediate family, or by the illness or death of his/her tax  preparer or a member of the tax preparer’s immediate family, prior to the filing  date.  4. The delinquency was caused by the unavoidable absence of the  taxpayer, prior to the filing date.  5. The delinquency was caused by the destruction, through no fault of the  taxpayer, by fire or other casualty of the taxpayer’s place of business or business  records.  6b. - Administrative Services Department recommends adopting the proposed Page 22 of 98 ORDINANCE NO. ________  20  6. The taxpayer, prior to the time of filing the return, made timely  application to the Department, in writing, for proper forms and these forms  were not furnished in sufficient time to permit the completed return to be filed  and the tax paid before the delinquent date.  7. The delinquency was the result of an unforeseen and unintentional  circumstance, not immediately known to the taxpayer, caused by the  malfeasance or misconduct of the taxpayer’s employee or accountant.  8. The Administrator has reasonably determined that the taxpayer made  a good faith effort to comply with the provisions of this chapter.  9. The taxpayer inadvertently failed to file a tax return because of a good  faith belief that the taxpayer qualified for the filing exemption in RMC 5‐26‐6.D.  The Administrator has no authority to cancel any other penalties or to cancel  penalties for any other reason except as provided in subsection C of this section.  B. A request for cancellation of penalties and/or interest must be received by  the Administrator within thirty (30) days after the date the Department mails the  notice that the penalties and/or interest are due. The request must be in writing  and contain competent proof of all pertinent facts supporting a reasonable cause  determination. In all cases the burden of proving the facts rests upon the  taxpayer.  C. The Administrator may cancel the penalties in RMC 5‐26‐14.A one time if a  person:  1. Was not licensed, and filing returns;  6b. - Administrative Services Department recommends adopting the proposed Page 23 of 98 ORDINANCE NO. ________  21  2. Was unaware of his/her responsibility to file and pay tax; and  3. Obtained business licenses and filed past due tax returns within thirty  (30) days after being notified by the Department.  D. The Administrator shall not cancel any interest charged upon amounts  due, except under subsections A.1 and 2 of this section.   5‐26‐16 VOLUNTARY REGISTRATION:  In the case of any unregistered taxpayer doing business in the City of Renton  that voluntarily registers prior to being contacted by the Department, the  Department shall not assess for back taxes or interest for more than four (4)  calendar years prior to the year of registration. In addition, the late payment  penalty imposed under RMC 5‐26‐14.A shall not apply.   5‐26‐17 TAXPAYER QUITTING BUSINESS – LIABILITY OF SUCCESSOR:  A. Whenever any taxpayer quits business, sells out, exchanges, or otherwise  disposes of his business or his stock of goods, any tax payable hereunder shall  become immediately due and payable. Such taxpayer shall, within ten (10) days  thereafter, make a return and pay the tax due.   B. Any person who becomes a successor shall become liable for the full  amount of any tax owing. The successor shall withhold from the purchase price a  sum sufficient to pay any tax due to the City from the taxpayer until such time  as:   1. The taxpayer shall produce a receipt from the City showing payment in  full of any tax due or a certificate that no tax is due; or  6b. - Administrative Services Department recommends adopting the proposed Page 24 of 98 ORDINANCE NO. ________  22  2. More than six (6) months have passed since the successor notified the  Administrator of the acquisition and the Administrator has not issued and  notified the successor of an assessment.   C. Payment of the tax by the successor shall, to the extent thereof, be  deemed a payment upon the purchase price. If such payment is greater in  amount than the purchase price, the amount of the difference shall become a  debt due such successor from the taxpayer.   D. Notwithstanding the above, if a successor gives written notice to the  Administrator of the acquisition, and the Department does not within six (6)  months of the date it received the notice issue an assessment against the  taxpayer and mail a copy of that assessment to the successor, the successor shall  not be liable for the tax.  5‐26‐18 CORRECTION OF TAX – ADMINISTRATIVE APPEAL:  A. Any person, except one who has failed to comply with section 5‐26‐8,  having been issued a notice of additional taxes, delinquent taxes, interest, or  penalties assessed by the Department may, within thirty (30) days after the  issuance of such notice or within the period covered by any extension of the due  date granted by the Department, request a correction of the amount of the  assessment and a conference for review of the assessment. Interest and  penalties assessed shall continue to accrue during the Department’s review of a  request for a correction, except and to the extent that the Department later  determines that a tax assessment was too high or the delay in issuing a  6b. - Administrative Services Department recommends adopting the proposed Page 25 of 98 ORDINANCE NO. ________  23  determination is due to unreasonable delays caused by the Department. After  the conference, the Department will make a final determination regarding the  assessment and shall notify the taxpayer of the Department’s determination  within sixty (60) days, unless otherwise notified in writing by the Department.  Such determination shall be subject to appeal pursuant to subsection B of this  section. If no request for correction is filed within the time period provided  herein, the assessment covered by such notice shall become final and  immediately due and payable.  B. Any person aggrieved by the amount of any fee, tax, interest or penalty  determined by the Department to be due under the provisions of this chapter or  Chapters 5‐5, 5‐6, 5‐7, 5‐8, 5‐11, and 5‐25 may pay the amount due as  determined by the Department and appeal to the hearing examiner from such  determination by filing a written notice of appeal with the City Clerk pursuant to  the following procedure:   1. Filing Fee: A One Hundred Fifty Dollars ($150) filing fee shall be  submitted with the appeal, which filing fee is required to process the appeal.  2. Form of Appeal: Any appeal must be in writing and must contain the  following:  a. The taxpayer’s name, business address, and phone number;  b. A statement identifying the determination of the Department  from which the appeal is taken;  6b. - Administrative Services Department recommends adopting the proposed Page 26 of 98 ORDINANCE NO. ________  24  c. A receipt or other proof of payment of the assessment in the  amount determined by the Department;  d. A statement setting forth the grounds upon which the appeal is  taken and identifying specific errors the Department is alleged to have made in  making the determination; and  e. A statement identifying the requested relief from the  determination being appealed.  f. A receipt from the Department, as proof of payment “under  protest”, for the amount of the fee, tax, interest and penalty determined to be  owing by the Department.  Such payment shall be a condition precedent to the  right to appeal to the hearing examiner.  3. Time and Place to Appeal: Any appeal shall be filed with the office of  the City Clerk with a copy to the Administrator no later than twenty (20) days  following the date on which the determination of the Department was mailed to  the taxpayer. Failure to follow the appeal procedures in this section, including  paying the filing fee and payment “under protest”, shall preclude the taxpayer’s  right to appeal.  4. Appeal Hearing: The hearing examiner shall schedule a hearing date,  notify the taxpayer and the Administrator of such hearing date and shall then  conduct an appeal hearing in accordance with this chapter and procedures  developed by the hearing examiner, at which time the appellant taxpayer and  6b. - Administrative Services Department recommends adopting the proposed Page 27 of 98 ORDINANCE NO. ________  25  the Administrator shall have the opportunity to be heard and to introduce  evidence relevant to the subject of the appeal.  5. Burden of Proof: The appellant taxpayer shall have the burden of  proving by a preponderance of the evidence that the determination of the  Department is erroneous.  6. Hearing Record: The hearing examiner shall preserve a record of the  hearing in such a form and manner as he/she deems proper.  7. Decision of the Hearing Examiner: Following the hearing, the hearing  examiner shall enter a decision on the appeal, supported by written findings and  conclusions in support thereof. A copy of the findings, conclusions and decision  shall be mailed to the appellant taxpayer and to the Administrator. The decision  shall state the correct amount of the fee, tax, interest or penalty owing.  If the  hearing examiner determines that the taxpayer is owed a refund, such refund  amount shall be paid to the taxpayer in accordance with RMC 5‐26‐13. If the  hearing examiner determines that the taxpayer is underpaying more than the  amount determined by the Department, the additional amount owed by the  taxpayer shall be paid to the City in accordance with RMC 5‐26‐11 and 5‐26‐14.  5‐26‐19 JUDICIAL REVIEW OF HEARING EXAMINER DECISION:  The decision of the hearing examiner is final, subject to review by either  party under the provision of RCW 7.16.040, so long as the appealing party files  and serves upon all necessary parties the petition for granting a writ of review  6b. - Administrative Services Department recommends adopting the proposed Page 28 of 98 ORDINANCE NO. ________  26  within twenty (20) days of the date of issuance of the hearing examiner's  decision.   5‐26‐20 ADMINISTRATION – ADMINISTRATOR TO MAKE RULES:  The administration of this chapter and Chapters 5‐6, 5‐7, 5‐8, 5‐11, and 5‐25  shall be accomplished under the direction of the Administrator.  The Administrator may prescribe forms and shall have the power, from time  to time, to adopt, publish and enforce rules and regulations not inconsistent  with these chapters or with law for the purpose of carrying out the provisions of  this chapter. It shall be unlawful to violate or fail to comply with any such rule or  regulation.  5‐26‐21 ANCILLARY ALLOCATION AUTHORITY OF ADMINISTRATOR:  The Administrator is authorized to enter into agreements with other  Washington cities which impose an “eligible gross receipts tax” to:  A. Conduct an audit or joint audit of a taxpayer by using an auditor employed  by the City of Renton, another city, or a contract auditor; provided, that such  contract auditor’s pay is not in any way based upon the amount of tax assessed;  B. Allocate or apportion, in a manner that fairly reflects the gross receipts  earned from activities conducted within the respective cities, the gross proceeds  of sales, gross receipts, or gross income of the business, or taxes due from any  person that is required to pay an eligible gross receipts tax to more than one  Washington city; provided, that for tax periods beginning on or after January 1,  6b. - Administrative Services Department recommends adopting the proposed Page 29 of 98 ORDINANCE NO. ________  27  2008, such agreement shall be consistent with the allocation or apportionment  methods set forth in RCW 35.102.130 as it now exists or as it may be amended;  C. Apply the City’s tax prospectively where a taxpayer has no office or place  of business within the city and has paid tax on all gross income to another  Washington city where the taxpayer is located; provided, that the other city  maintains an eligible gross receipts tax, and the income was not derived from  contracts with the City.   5‐26‐22 MAILING OF NOTICES:  Any notice required by this chapter to be mailed to any taxpayer or licensee  shall be sent by ordinary mail, addressed to the address of the taxpayer or  licensee as shown by the records of the Administrator. Failure of the taxpayer or  licensee to receive any such mailed notice shall not release the taxpayer or  licensee from any tax, fee, interest, or any penalties thereon, nor shall such  failure operate to extend any time limit set by the provisions of this chapter. It is  the responsibility of the taxpayer to inform the Administrator in writing about a  change in the taxpayer’s address.   5‐26‐23 TAX DECLARED ADDITIONAL:  The license fee and tax levied in Chapters 5‐5, 5‐6, 5‐7, 5‐8, 5‐11, and 5‐25  RMC shall be additional to any license fee or tax imposed or levied under any law  or any other ordinance of the City of Renton except as otherwise expressly  provided.   5‐26‐24 PUBLIC DISCLOSURE – CONFIDENTIALITY – INFORMATION SHARING:  6b. - Administrative Services Department recommends adopting the proposed Page 30 of 98 ORDINANCE NO. ________  28  A. For purposes of this section defined terms shall be as set forth in RMC 5‐ 26‐3 except as otherwise stated:  1. “Disclose” means to make known to any person in any manner  whatever a return or tax information;  2. “Return” shall have the meaning provided in RMC 5‐26‐3;  3. “Tax information” means (a) a taxpayer’s identity, (b) the nature,  source, or amount of the taxpayer’s income, payments, receipts, deductions,  exemptions, credits, assets, liabilities, net worth, tax liability deficiencies, over  assessments, or tax payments, whether taken from the taxpayer’s books and  records or any other source, (c) whether the taxpayer’s return was, is being, or  will be examined or subject to other investigation or processing, and (d) other  data received by, recorded by, prepared by, furnished to, or collected by the City  with respect to the determination of the existence, or possible existence, of  liability, or the amount thereof, of a person under the City’s tax codes for a tax,  penalty, interest, fine, forfeiture, or other imposition, or offense. However, data,  material, or documents that do not disclose information related to a specific or  identifiable taxpayer do not constitute tax information under this section.  Nothing in this chapter requires any person possessing data, material, or  documents made confidential and privileged by this section to delete  information from such data, material, or documents so as to permit its  disclosure;  6b. - Administrative Services Department recommends adopting the proposed Page 31 of 98 ORDINANCE NO. ________  29  4. “City agency” means every city office, Department, division, bureau,  board, commission, or other city agency;  5. “Taxpayer identity” means the taxpayer’s name, address, telephone  number, registration number, or any combination thereof, or any other  information disclosing the identity of the taxpayer.  B. Returns and tax information are confidential and privileged and, except as  authorized by this section, neither the Administrator nor any other person may  disclose any return or tax information.  C. This section does not prohibit the Administrator from:  1. Disclosing such return or tax information in a civil or criminal judicial  proceeding or an administrative proceeding:  a. In respect of any tax imposed under the City’s tax codes if the  taxpayer or its officer or other person liable under this title is a party in the  proceeding; or  b. In which the taxpayer about whom such return or tax information  is sought and another city agency are adverse parties in the proceeding;  2. Disclosing, subject to such requirements and conditions as the  Administrator prescribes, such return or tax information regarding a taxpayer to  such taxpayer or to such person or persons as that taxpayer may designate in a  request for, or consent to, such disclosure, or to any other person, at the  taxpayer’s request, to the extent necessary to comply with a request for  information or assistance made by the taxpayer to such other person. However,  6b. - Administrative Services Department recommends adopting the proposed Page 32 of 98 ORDINANCE NO. ________  30  tax information not received from the taxpayer must not be so disclosed if the  Administrator determines that such disclosure would compromise any  investigation or litigation by any federal, state, or local government agency in  connection with the civil or criminal liability of the taxpayer or another person,  or that such disclosure would identify a confidential informant, or that such  disclosure is contrary to any agreement entered into by the Administrator that  provides for the reciprocal exchange of information with other government  agencies which agreement requires confidentiality with respect to such  information unless such information is required to be disclosed to the taxpayer  by the order of any court;  3. Publishing statistics so classified as to prevent the identification of  particular returns or reports or items thereof;  4. Disclosing such return or tax information, for official purposes only, to  the mayor, chief administrative officer, or city attorney, or to any city agency, or  to any member of the City Council or their authorized designees dealing with  matters of taxation, revenue, trade, commerce, the control of industry or the  professions;  5. Permitting the City’s records to be audited and examined by the proper  city, state or federal officer, his or her agents and employees;  6. Disclosing any such return or tax information to a peace officer as  defined in RCW 9A.04.110 or county or city prosecuting attorney, for official  purposes. The disclosure may be made only in response to a search warrant,  6b. - Administrative Services Department recommends adopting the proposed Page 33 of 98 ORDINANCE NO. ________  31  subpoena, or other court order, unless the disclosure is for the purpose of  criminal tax enforcement. A peace officer or county or city prosecuting attorney  who receives the return or tax information may disclose that return or tax  information only for use in the investigation and a related court proceeding, or in  the court proceeding for which the return or tax information originally was  sought or where otherwise allowed to be disclosed under this section;  7. Disclosing any such return or tax information to the proper officer of  the Internal Revenue Service of the United States, the Canadian government or  provincial governments of Canada, or to the proper officer of the tax  Department of any state or city or town or county, for official purposes, but only  if the statutes of the United States, Canada or its provincial governments, or of  such other state or city or town or county, as the case may be, grants  substantially similar privileges to the proper officers of the City;  8. Disclosing any such return or tax information to the United States  Department of Justice, including the Bureau of Alcohol, Tobacco, Firearms and  Explosives, the Department of Defense, the Immigration and Customs  Enforcement and the Customs and Border Protection agencies of the United  States Department of Homeland Security, the United States Coast Guard, the  Alcohol and Tobacco Tax and Trade Bureau of the United States Department of  Treasury, and the United States Department of Transportation, or any  authorized representative of these federal agencies or their successors, for  official purposes;  6b. - Administrative Services Department recommends adopting the proposed Page 34 of 98 ORDINANCE NO. ________  32  9.  Publishing or otherwise disclosing the text of a written determination  designated by the Administrator as a precedent pursuant to RCW 82.32.410.  10. Disclosing, in a manner that is not associated with other tax  information, the taxpayer name, entity type, business address, mailing address,  revenue tax registration numbers and the active/closed status of such  registrations, state or local business license registration identification and the  active/closed status and effective dates of such licenses, reseller permit numbers  and the status of such permits, North American Industry Classification System or  Standard Industrial Classification Code of a taxpayer, and the dates of opening  and closing of business. This subsection may not be construed as giving authority  to any person receiving such information to use such information for any  commercial purpose;  11. Disclosing such return or tax information that is also maintained by  another Washington state or local governmental agency as a public record  available for inspection and copying under the provisions of Chapter 42.56 RCW  or is a document maintained by a court of record and is not otherwise prohibited  from disclosure;  12. Disclosing such return or tax information to the United States  Department of Agriculture, or successor Department or agency, for the limited  purpose of investigating food stamp fraud by retailers;  13. Disclosing to a financial institution, escrow company or title company,  in connection with specific real property that is the subject of a real estate  6b. - Administrative Services Department recommends adopting the proposed Page 35 of 98 ORDINANCE NO. ________  33  transaction, current amounts due the City for a filed judgment, or lien against  the real property;  14. Disclosing to a person against whom the Administrator has asserted  liability as a successor under the City’s tax codes any return or tax information  pertaining to the specific business of the taxpayer to which the person has  succeeded;  15. Disclosing real estate excise tax affidavit forms in the possession of  the City, including real estate excise tax affidavit forms for transactions exempt  or otherwise not subject to tax; or  16. Disclosing such return or tax information to the court or hearing  examiner in respect to the Administrator’s application for a subpoena if there is  probable cause to believe that records in the possession of a third party will aid  the Administrator in connection with its official duties under this title or a civil or  criminal investigation.  D. 1. The Administrator may disclose return or taxpayer information to a  person under investigation or during any court or administrative proceeding  against a person under investigation as provided in this subsection D. The  disclosure must be in connection with the Administrator’s official duties under  this title, or a civil or criminal investigation. The disclosure may occur only when  the person under investigation and the person in possession of data, materials,  or documents are parties to the return or tax information to be disclosed.  6b. - Administrative Services Department recommends adopting the proposed Page 36 of 98 ORDINANCE NO. ________  34  2. Before disclosure of any tax return or tax information under this  subsection D, the Administrator must, through written correspondence, inform  the taxpayer of the requested disclosure. The correspondence must clearly  identify the data, materials, or documents to be disclosed. The Administrator  may not disclose any tax return or tax information under this subsection D until  the time period allowed in subsection D.3 of this section has expired or until the  court has ruled on any challenge brought under subsection D.3 of this section.  3. The taxpayer has twenty (20) days from the receipt of the written  request required under this subsection to petition the superior court of the  county in which the petitioner resides (or with any court with jurisdiction over  the matter that allows disclosure of information under this subsection D) for  injunctive relief consistent with the provisions of applicable state law governing  disclosure of taxpayer information.  4. Requesting information under this subsection that may indicate that a  taxpayer is under investigation does not constitute a disclosure of tax return or  tax information under this section.  E. Service of and compliance with a subpoena issued by the court or any  administrative body with authority to issue subpoenas does not constitute a  disclosure of return or tax information under this section. Notwithstanding  anything else to the contrary in this section, a person served with a subpoena  issued by the court or administrative body may disclose the existence or content  of the subpoena and the records therein identified to that person’s legal counsel.  6b. - Administrative Services Department recommends adopting the proposed Page 37 of 98 ORDINANCE NO. ________  35  F. Any person acquiring knowledge of any return or tax information in the  course of his or her employment with the City and any person acquiring  knowledge of any return or tax information as provided under subsections C.3, 4,  5, 6, 7, or 9 of this section who reveals or makes known any such return or tax  information to another person not entitled to knowledge of such return or tax  information under the provisions of this section or other applicable law may be  punished by a civil penalty not exceeding One Thousand Dollars ($1,000), and, if  the person violating this requirement is an officer or employee of the City, such  person may be required to forfeit such office or employment.   5‐26‐25 TAX CONSTITUTES DEBT:  Any license fee or tax due and unpaid under this chapter, and all interest and  penalties thereon, shall constitute a debt to the City and may be collected in the  same manner as any other debt in like amount, which remedy shall be in  addition to all other existing remedies.  5‐26‐26 UNLAWFUL ACTIONS – VIOLATION – PENALTIES:  A. It shall be unlawful for any person liable for fees or taxes under this  chapter or Chapters 5‐5, 5‐6, 5‐7, 5‐8, 5‐11, and 5‐25:  1. To violate or fail to comply with any of the provisions of this chapter or  Chapters 5‐5, 5‐6, 5‐7, 5‐8, 5‐11, or 5‐25 RMC or any lawful rule or regulation  adopted by the Administrator;  2. To make any false statement on any license application or tax return;   6b. - Administrative Services Department recommends adopting the proposed Page 38 of 98 ORDINANCE NO. ________  36  3. To aid or abet any person in any attempt to evade payment of a license  fee or tax;  4. To fail to appear or testify in response to a subpoena issued pursuant  to the rules of procedure of the office of the hearing examiner;  5. To testify falsely in any investigation, audit, or proceeding conducted  pursuant to this chapter.  B. Violation of any of the provisions of this chapter is a gross misdemeanor.  Any person convicted of a violation of this chapter may be punished by a fine not  to exceed One Thousand Dollars ($1,000), imprisonment not to exceed one (1)  year, or both fine and imprisonment. Penalties or punishments provided in this  chapter shall be in addition to all other penalties provided by law.  C. Any person, or officer of a corporation, convicted of continuing to engage  in business after the revocation of a license shall be guilty of a gross  misdemeanor and may be punished by a fine not to exceed Five Thousand  Dollars ($5,000), or imprisonment not to exceed one (1) year, or both fine and  imprisonment.   5‐26‐27 SUSPENSION OR REVOCATION OF BUSINESS LICENSE AND/OR  REGISTRATION:  See RMC Chapter 5‐5.  5‐26‐28 CLOSING AGREEMENT PROVISIONS:  The Administrator may enter into an agreement in writing with any person  relating to the liability of such person in respect of any tax imposed by any of the  chapters within this title and administered by this chapter for any taxable  6b. - Administrative Services Department recommends adopting the proposed Page 39 of 98 ORDINANCE NO. ________  37  period(s). Upon approval of such agreement, evidenced by execution thereof by  the Administrator and the person so agreeing, the agreement shall be final and  conclusive as to the tax liability or tax immunity covered thereby, and, except  upon a showing of fraud or malfeasance, or misrepresentation of a material fact:  A. The case shall not be reopened as to the matters agreed upon, or the  agreement modified, by the Administrator or the taxpayer; and   B. In any suit, action or proceeding, such agreement, or any determination,  assessment, collection, payment, abatement, refund, or credit made in  accordance therewith, shall not be annulled, modified, set aside, or disregarded.   5‐26‐29 CHARGE‐OFF OF UNCOLLECTIBLE TAXES:  The Administrator may charge off any tax, penalty, or interest that is owed  by a taxpayer, if the Administrator reasonably ascertains that the cost of  collecting such amounts would be greater than the total amount that is owed or  likely to be collected from the taxpayer.   5‐26‐30 SEVERABILITY:  If any provision of this chapter or its application to any person or  circumstance is held invalid, the remainder of the chapter or the application of  the provision to other persons or circumstances shall not be affected.   5‐26‐31 COLLECTION OF TAX:  The City may pursue collection of any fee, tax, interest or penalty due and  unpaid to the fullest extent and in any manner authorized by law, including but  6b. - Administrative Services Department recommends adopting the proposed Page 40 of 98 ORDINANCE NO. ________  38  not limited to the filing of a civil action against the taxpayer for the payment of  such debt or the use by the City of a collection agency for such purposes.   5‐26‐32 TAX AMNESTY:   The Administrator, with City Council approval, may from time to time declare  periods of tax amnesty to the extent that the Administrator determines that  such periods of tax amnesty are likely to have the effect of increasing revenues  to the City. The Administrator may promulgate rules and procedures to  implement the provisions of this section.   5‐26‐33 EFFECTIVE DATE:   This chapter shall be effective January 1, 2016.   SECTION III. This ordinance shall be effective on January 1, 2016.  PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2015.                         Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this _______ day of _____________________, 2015.                         Denis Law, Mayor  Approved as to form:           Lawrence J. Warren, City Attorney  Date of Publication:      ORD:1864:4/13/15:scr  6b. - Administrative Services Department recommends adopting the proposed Page 41 of 98 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Accounts Receivable Collection Contract Meeting: REGULAR COUNCIL - 27 Apr 2015 Exhibits: A. Issue Paper B. Proposed AllianceOne Collection Contract Submitting Data: Dept/Div/Board: Administrative Services Staff Contact: Bonnie Woodrow, Court Services Director, ext. 6531 Recommended Action: Refer to Finance Committee. Fiscal Impact: Expenditure Required: $ N/A Transfer Amendment: $N/A Amount Budgeted: $ N/A Revenue Generated: $N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: The City has “piggybacked” on to the statewide collection contract selected by the Department of Enterprise Services for all state agencies and is available to local government with AllianceOne. The current contract is for four years, the State has an option to extend another four years to 2020. Renton Municipal Court also has its collection contract with AllianceOne since 2005, established through a competitive process conducted by King County District Court (KCDC) in 2003, and it has more favorable terms and conditions than the city’s general collection contract through the state. The proposed agreement will consolidate the two different existing collection contracts under one, based on the more favorable terms and conditions of the Court Services contract. STAFF RECOMMENDATION: Authorize administration to enter into a combined five-year collection service contract with AllianceOne, June 1, 2015 through May 31, 2020, for both the City’s general account receivables and Municipal Court receivables, based on the fee schedule currently available to the Municipal Court. 6c. - Administrative Services Department recommends authorizing the Page 42 of 98 ADMINISTRATIVE SERVICES DEPARTMENT M E M O R A N D U M DATE: April 16, 2015 TO: Ed Prince, Council President Members of the Renton City Council CC: Denis Law, Mayor FROM: Bonnie Woodrow, Court Administrator Iwen Wang, Administrative Services Administrator SUBJECT: Account Receivable Collection Service Contract ISSUE Should the City continue the collection service contract with AllianceOne for both Court and general city accounts receivable collection? BACKGROUND Most of the city’s general accounts receivables are for grants and service fees that are collected by Finance staff. There are certain accounts we sent to outside collection which primarily consists of alarm registrations, false alarms, fire permits, returned checks, electronic home detention, and insurance recoveries. The amount in collection at the end of September is $83,400. The collection service contract with AllianceOne is “piggybacked” to the statewide collection contract selected by the Department of Enterprise Services for all state agencies and is available to local governments. AllianceOne was initially selected through a competitive process in 2005, and again in 2012 as one of the four firms selected among 18 proposals. The current contract is for four years, the State has an option to extend another four years to 2020. Renton Municipal Court also has its collection contract with AllianceOne since 2005, established through a competitive process conducted by King County District Court (KCDC) in 2003, and it has different terms and conditions than the city’s general contracts. The KCDC agreement expired in 2006 but AllianceOne continues to honor the terms and conditions of the agreement which is more favorable (e.g. the current fee is 19% vs. 29.74% under State contract). In addition to the more favorable service fees, the Court contract also includes pre-collection compliant time-pay, and installment payment plans that allows debtors to better meet their obligations. At the end of September 2014, 850 accounts have made payment arrangements with AllianceOne. In addition to 24x7 access to online payment options, AllianceOne staffs 3 pay-stations in King County (Seattle, Kent, Tukwila) during business hours. At the end of September 2014, Renton Municipal Court has 62,489 cases in collection with a combined amount $11.7 million. The table below shows the breakdown by type of violation and recovery rates. 6c. - Administrative Services Department recommends authorizing the Page 43 of 98 Type of violation No. of Cases Assigned Amount Assigned Amount Recovered Recovery Rate Current Balance Infraction 14,334 $7,660,914 $3,227,489 42% $4,433,425 Criminal 7,614 $3,814,058 $744,734 20% $3,069,324 Parking 12,178 $1,098,175 $311,726 28% $786,449 Photo Enforcement 28,363 $4,238,883 $781,035 18% $3,457,848 Total 62,489 $16,812,030 $5,064,984 30% $11,747,046 During 2013-2014, AllianceOne partnered with Renton Municipal Court to develop a connection with the State’s Judicial Information System (JIS) to allow updates to collection accounts by posting payments directly into JIS. This automation project saves Court staff time to manually update the accounts and provide more current account status. AllianceOne is the only agency has this capability currently. In addition to this collaboration, AllianceOne also assisted the City in reconciling the photo enforcement tickets outstanding which has been an area that is very time consuming to do due to the lack of interface between American Traffic Solutions’ (ATS) system with JIS. STATUS AND RECOMMENDATION As staff prepares for a request for proposal process, we reviewed Renton Municipal Court’s collection results with that of statewide court systems and found that the collection rate of the city’s infraction cases is 42% vs. the statewide average of 35% while the criminal cases collection rate for the city is 20% same as statewide average. These numbers are generally consistent with 2012, with statewide average improved slightly. As reported to the Finance Committee in 2012, the low recovery rate in criminal cases is inherent to the ability to locate offenders and their ability to pay. We believe the better collection results for our Court fines are primarily due to close monitoring and active coordination of Renton Municipal Court with the collection agency. Based on the collection results, the newly implemented link to JIS system, and the customer services provided to debtors (payment plan and convenient pay-station), we believe it would be more efficient and effective for the City to continue the contract with AllianceOne, consolidate city’s general collection with the Court under the more favorable terms, and add time-pay options to general accounts as well. RECOMMENDED ACTION Authorize the Administration to enter into a combined five-year collection service contract with AllianceOne, June 1, 2015 through May 31, 2020, for both the City’s general account receivables and Municipal Court receivables, based on the fee schedule currently available to the Municipal Court. Attachment: Proposed AllianceOne Collection Services Agreement 6c. - Administrative Services Department recommends authorizing the Page 44 of 98 COLLECTION SERVICES AGREEMENT – Renton Page 1 of 11 COLLECTION SERVICES AGREEMENT THIS AGREEMENT (the “Agreement”) effective the day of , 2015 (the “Effective Date”), is entered into between the City of Renton (“CLIENT”) including its Municipal Court (“COURT”), and AllianceOne Receivables Management, Inc. (“ALLIANCEONE”). For and in consideration of the compensation herein described and the covenants and conditions herein contained, the parties agree as follows: 1.0 Term and Termination. This Agreement will remain in effect for five (5) years from the effective date mentioned above, unless earlier terminated by either party. Any assignments by CLIENT and work performed by ALLIANCEONE prior to the signing of this Agreement is specifically approved by the parties and ratified by this Agreement. This Agreement may be terminated in whole or in part from time to time when deemed by CLIENT or ALLIANCEONE to be in its best interest. Termination of work hereunder shall be effected by delivering to a party a Notice of Termination ninety (90) days prior to the specified termination date. 2.0 Assignment of Accounts. CLIENT will assign to ALLIANCEONE for collection such accounts, hereinafter called “Accounts,” as CLIENT deems appropriate. 3.0 Collection Efforts. ALLIANCEONE will use commercially reasonable efforts to collect said Accounts. CLIENT and ALLIANCEONE recognize that the appropriate level of activity may vary according to the type of Account, the Account balance and the information available. 4.0 Debts Just and Owing. CLIENT warrants that every Account referred will be a just debt due and owing; will contain accurate information, including information regarding the identity of the debtor and the balance of the account; and will not be subject to any valid defense, set-off or counterclaim, including that such Account or the obligor of such Account will not be subject to any bankruptcy proceeding, stay or discharge as of the time of referral. CLIENT shall promptly inform ALLIANCEONE, in writing, of any notice it receives concerning any bankruptcy filing by any debtor. 5.0 Legal Action. No legal action will be commenced on any Account without written permission, first obtained, from CLIENT. Legal action commenced under this 6c. - Administrative Services Department recommends authorizing the Page 45 of 98 COLLECTION SERVICES AGREEMENT – Renton Page 2 of 11 agreement may be in the name of ALLIANCEONE and not CLIENT. ALLIANCEONE will promptly advise CLIENT if any legal action is contested. CLIENT will provide evidence as requested by ALLIANCEONE to support approved legal action, including providing a witness or witnesses for live testimony if requested. Unless otherwise agreed, legal costs and fees will be paid by ALLIANCEONE and not CLIENT, and will be recoverable from the debtor where allowed by applicable law, out of first monies recovered. 6.0 Insurance. ALLIANCEONE shall secure and maintain in force continually during the term of the Agreement the following insurance policies and required provisions, and shall not cancel or suspend the insurance policies identified below, except after twenty (20) calendar days prior written notice by certified-mail to the CLIENT: i) Commercial Automobile Liability Insurance: With a minimum combined single limit for bodily injury and property damage of $1,000,000 for each accident. This coverage is required of all ALLIANCEONE, subcontractors, and professional service providers where a vehicle will be used to fulfill this Agreement. The CLIENT may request a copy of ALLIANCEONE’s employee driving record abstracts. ii) Commercial General Liability Insurance: With the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate throughout the duration of this Agreement. iii) Professional Liability Insurance: With the minimum amount of $1,000,000 for each occurrence, shall also be secured for any professional services being provided to the CLIENT that are excluded in the commercial general liability insurance. iv) Workers’ Compensation: As required by the Industrial Insurance laws of the State of Washington. v) Fidelity/Crime Insurance: For employee caused theft, disappearance, and destruction liability to include employee dishonesty, wire transfer, forgery, and mail coverage, in the minimum amount of $2,000,000 per occurrence. The contractor shall notify CLIENT within 15 business days upon discovering or is made aware of any Crime/Fidelity loss of any kind or nature. vi) Cyber Liability Insurance: With minimum limits of $1,000,000 per occurrence. This coverage may be included with the General Liability policy. vii) Additional-Insured: Primary insurance with coverage for the CLIENT. It is agreed that ALLIANCEONE shall name CLEINT as an Additional-Insured on its commercial general and automobile liability policies on a non-contributory and primary basis. viii) Verification of Coverage: Subject to the CLIENT’s review and acceptance, a certificate of insurance showing the required provisions and proper endorsements, shall be delivered to the CLIENT before executing the work of this Agreement. ix) Additional Provisions: (a) CLIENT’s Insurance: The CLIENT’s insurance, self-insurance, or insurance pool coverage shall only cover the CLIENT and not contribute to the ALLIANCEONE’s coverage. 6c. - Administrative Services Department recommends authorizing the Page 46 of 98 COLLECTION SERVICES AGREEMENT – Renton Page 3 of 11 (b) Review of Policy: Upon request, ALLIANCEONE shall give the CLIENT a full copy of the insurance policy for its records and review. The policy may be reviewed and the value reassessed annually. (c) Termination: Notwithstanding any other provision of this Agreement, the failure of ALLIANCEONE to comply with the above provisions of this section shall subject this Agreement to immediate termination without notice to any person in order to protect the public interest. (d) Notice of Cancellation: ALLIANCEONE shall provide the CLIENT with written notice of any policy cancellation, within two business days of receipt of such notice. (e) No limitation: The insurance required by this Agreement shall not be construed to limit the liability of ALLIANCEONE to the coverage provided by the insurance, or otherwise limit the CLIENT’s recourse to any remedy available at law or in equity. 7.0 Cancellation of Accounts. To the extent practicable and unless otherwise agreed, CLIENT will advise ALLIANCEONE prior to recalling any assigned Account. For any Account on which CLIENT has approved legal action by ALLIANCEONE, CLIENT shall not cancel such Account without first consulting with ALLIANCEONE. 8.0 Hold Harmless and Indemnification. (a) ALLIANCEONE hereby agrees to forever discharge, release, indemnify, defend and hold harmless CLIENT, its related entities and divisions, and their officers, officials, directors, employees, agents, successors, assigns, attorneys and insurers, from and against any and all losses, damages, actions, causes of action, claims, demands, suits, liabilities, judgments, disbursements, attorney fees and expenses, of whatever nature or kind, arising out of or in connection with negligent acts or omissions of ALLIANCEONE, its officers, employees, subcontractors, agents. ALLIANCEONE agrees that its obligations under this paragraph extend to any claim, demand, and/or cause of action brought by or on behalf of any of its employees, subcontractors or agents. (b) ALLIANCEONE further agrees that it is financially responsible for and will repay CLIENT all amounts following an audit exception which occurs due to negligence, intentional act and/or failure for any reason to comply with the terms of this contract by ALLIANCEONE, its officers, employees, agents, representatives and/or subcontractors. (c) ALLIANCEONE hereby waives, as respects the CLIENT only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. (d) ALLIANCEONE hereby agrees to forever discharge, release, indemnify, defend and hold harmless CLIENT, its related entities and divisions, and their officers, officials, directors, employees, agents, successors, assigns, attorneys and insurers, from and against any and all losses, damages, actions, causes of action, claims, demands, suits, liabilities, judgments, disbursements, attorney fees and expenses, of whatever nature or kind, arising out of or in connection with negligent acts or omissions of ALLIANCEONE, its officers, employees, 6c. - Administrative Services Department recommends authorizing the Page 47 of 98 COLLECTION SERVICES AGREEMENT – Renton Page 4 of 11 subcontractors, agents. ALLIANCEONE agrees that its obligations under this paragraph extend to any claim, demand, and/or cause of action brought by or on behalf of any of its employees, subcontractors or agents. CLIENT hereby agrees to forever discharge, release, indemnify, defend and hold harmless ALLIANCEONE, its related entities and divisions, and their officers, officials, directors, employees, agents, successors, assigns, attorneys and insurers, from and against any and all losses, damages, actions, causes of action, claims, demands, suits, liabilities, judgments, disbursements, attorney fees and expenses, of whatever nature or kind, arising out of or in connection with negligent acts or omissions of CLIENT, its officers, employees, subcontractors, agents. CLIENT agrees that its obligations under this paragraph extend to any claim, demand, and/or cause of action brought by or on behalf of any of its employees, subcontractors or agents. (e) In the event either party (the “Indemnified Party”) incurs attorney fees and/or other costs in the defense of claims, such attorney fees and costs shall be recoverable from the other party. In addition, the Indemnified Party shall be entitled to recover from the other party attorneys’ fees and costs incurred to enforce the provisions of this section. (f) The indemnification, protection, defense and save harmless obligations contained herein shall survive the expiration, abandonment or termination of this Agreement. 9.0 Compensation and Method of Payment. For services provided pursuant to this Agreement ALLIANCEONE shall be entitled to compensation as follows: (a) For municipal court Accounts, Renton Municipal Court (the “COURT”) will assess a court cost for ALLIANCEONE’s collection fee pursuant to RCW 3.02.045. For other city Accounts, CLIENT will assess a cost for ALLIANCEONE’s collection fee pursuant to RCW 19.16.500. CLIENT directs ALLIANCEONE to perform the ministerial act of adding, and agrees ALLIANCEONE may add, this cost to the Account balance based on the following schedule: (i) A 19% add-on fee (0.1597 retained) for accounts that are aged less than one year at assignment. (ii) A 24% add-on fee (0.1935 retained) for accounts that are aged one to four years at assignment. (iii) A 29% add-on fee (0.2248 retained) for accounts that are aged four years or older at assignment. (iv) Previously-assigned accounts will remain at their existing rates. (b) Partial Payments: Partial payments made on assigned Accounts shall be remitted to CLIENT based upon the same pro rata formula applied to Accounts that are paid in full. By way of illustration, and assuming a 19% add-on fee (15.97% retained): $100 fine + 19% ($19) = $119 new balance to be collected; a $50 payment received would be remitted as follows: $42.01 to CLIENT; $7.99 to ALLIANCEONE ($7.99 = 15.97% of $50). (c) Interest on Unpaid Accounts: Unless otherwise instructed by CLIENT, upon assignment to collection, interest shall accrue on unpaid Account amounts, including court costs for collection fees, at the rate of 12% per annum. The interest 6c. - Administrative Services Department recommends authorizing the Page 48 of 98 COLLECTION SERVICES AGREEMENT – Renton Page 5 of 11 shall be added to the Account by ALLIANCEONE, collected by ALLIANCEONE, and remitted in full by ALLIANCEONE to CLIENT. (d) Signal Management Services Program (Signal) for COURT Accounts: If COURT desires to offer a time-payment program to defendants with non-delinquent obligations, ALLIANCEONE will administer a monthly-payment collection service (the Signal Management Services Program) for COURT. COURT will require defendants wishing to participate in the program to fill out an application and program implementation document in a form mutually agreed on by ALLIANCEONE and COURT. COURT will assess as court costs for this service and ALLIANCEONE will add such costs (also called “Service Fees”) to the Accounts as follows: (i) $15.00 Account Set-Up Fee: a one-time charge per obligor per court of limited jurisdiction (fee charged only once while defendant remains in an active Signal program, even should new cases from the same court be added to the active program; setting up a new Signal program after a program has been completed or discontinued requires another Set-up fee). (ii) $ 4.75 Monthly Fee: one charge per defendant with one current case. (iii)$ 8.25 Monthly Fee: one charge per defendant with two or more current cases. (iv) $ 7.75 Monthly Fee: one charge per defendant with one case who has at any time been in “past due status”. (v) $11.25 Monthly Fee: one charge per defendant with two or more cases who has at any time been in “past due status”. A defendant will not be subject to more than one monthly service fee identified under (ii) through (v) of this subsection. ALLIANCEONE will collect and retain all Signal Service Fees. Where a Signal Account is assigned to full collection, Service Fees shall not be added to the principal amount of the debt for purposes of calculating ALLIANCEONE’S collection fee authorized in sub-paragraph (a) above, but will otherwise be collected. (e) Payment in Adjudication (PIA) Re-licensing Program for COURT Accounts: If COURT desires to offer a time-payment program to allow defendants with delinquent obligations to reinstate driving privileges while on the program, ALLIANCEONE will administer a monthly-payment collection service (called Payment in Adjudication, or “PIA”) for COURT. COURT will require defendants wishing to participate in the PIA program to qualify for the program under parameters mutually agreed to by COURT and ALLIANCEONE, with continued participation in the program contingent on timely payment of required amounts and other conditions as mutually agreed to by COURT and ALLIANCEONE. There is no additional charge for this service above the collection fee assessed under this section. (f) Remittance and Reporting: Unless otherwise agreed, payments on Accounts made to ALLIANCEONE will be remitted by ALLIANCEONE to CLIENT, minus ALLIANCEONE’s portion, on a weekly basis by electronic transfer on the first business day of the following week. Copies of remittance statements and deposit 6c. - Administrative Services Department recommends authorizing the Page 49 of 98 COLLECTION SERVICES AGREEMENT – Renton Page 6 of 11 receipts shall be provided to the CLIENT electronically on the same date of the fund transfer. (g) Electronic Payments: CLIENT authorizes ALLIANCEONE to charge a party making an electronic payment a reasonable transaction fee (currently ten dollars ($10), except for Signal Program payments, the fee is three dollars ($3)) for processing the electronic payment unless prohibited by law. ALLIANCEONE will provide a no-fee payment option, and advise the payer of the availability of a no-fee option (no-fee options include, but are not limited to, mail-in payments, “check by phone” payments, walk-in payments ). (h) Payment Reversals: CLIENT acknowledges that, from time to time, ALLIANCEONE might remit funds to CLIENT that might be reversed, because of such things as non-sufficient fund checks or credit card payment reversals. CLIENT will, upon notice from ALLIANCEONE, be responsible to reimburse ALLIANCEONE for funds remitted to CLIENT that are subsequently reversed. ALLIANCEONE will deduct such reversals on subsequent remittances to CLIENT. 10.0 Payments to CLIENT from Other Source. A payment made on behalf of a debtor directly to CLIENT on an assigned Account will be promptly reported to ALLIANCEONE by CLIENT. ALLIANCEONE will include such direct payment in its next invoice, and deduct its share from remitted funds. 11.0 Negotiable Instruments. CLIENT authorizes ALLIANCEONE to endorse checks or other instruments received in payment for the debts assigned payable to CLIENT and deposit same into a trust account maintained by ALLIANCEONE on behalf of CLIENT. CLIENT further authorizes ALLIANCEONE to send notices of dishonor or other notices on CLIENT’s behalf (but in ALLIANCEONE’s name) for dishonored instruments, to assess and collect any permissible dishonored instrument fees, and to retain any recovered fees, whether such instruments were issued before or after assignment of the Account. 12.0 Bankruptcy. Where an Account becomes subject to bankruptcy proceedings, ALLIANCEONE will, at its option, either (a) cancel the Account back to CLIENT, (b) file a claim on behalf of CLIENT in a Chapter 13 proceeding, or (c) suspend activity during the bankruptcy proceeding (generally in Chapter 7 proceedings). If CLIENT desires that ALLIANCEONE file a claim, ALLIANCEONE will retain the “fee-added” amount of the Account whether or not that fee is allowed by the bankruptcy court as an allowable claim (i.e., if the principal obligation is allowed, but the collection fee is not, ALLIANCEONE will deduct its fee from the allowed principal claim on a pro-rata basis). After a bankruptcy discharge order is entered, CLIENT shall re-assess a Collection Fee to affected Account(s) that are not discharged, so as to allow ALLIANCEONE to resume collection efforts. 13.0 Assignments/Subcontract. Neither party to this Agreement shall assign/subcontract this Agreement, nor any interest, right or responsibility arising herein, without the written consent of the other party. “Subcontract” shall mean any agreement between ALLIANCEONE and a subcontractor or between the subcontractors that is based on this Agreement, provided that the term “subcontract” does not include the 6c. - Administrative Services Department recommends authorizing the Page 50 of 98 COLLECTION SERVICES AGREEMENT – Renton Page 7 of 11 purchase of support services not related to the subject matter of this Agreement or supplies. 14.0 Waiver. The waiver by either party of a breach or violation of any provision of this Agreement shall not operate as or be construed to constitute a waiver of any prior or subsequent breach. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. 15.0 Severability. If any provision of this Agreement shall be adjudged by any court of competent jurisdiction to be invalid or unenforceable for any reason, such judgment shall not affect, impair or invalidate the remainder of this Agreement. 16.0 Notices. All notices, requests, demands, consents and other communications hereunder shall be in writing and shall be deemed to have been duly given when either (a) personally delivered; or (b) when deposited via certified mail, return receipt requests, postage prepaid to the intended recipient set forth below: If to ALLIANCEONE: Harry Neerenberg, CFO AllianceOne Receivables Management, Inc. 4850 E. Street Road, Suite 300 Trevose, PA 19053 With a copy to: Renee Linnabary, SVP AllianceOne Receivables Management, Inc. 6565 Kimball Drive, Suite 200 Gig Harbor, WA 98335 If to CLIENT: Bonnie Woodrow, Court Services Director Renton Municipal Court 1055 South Grady Way Renton, WA 98055 With Copy to: Kari Roller, Finance Manager Finance Department City of Renton 1055 South Grady Way Renton, WA 98055 17.0 Taxes. ALLIANCEONE is responsible to pay all taxes, if any, as may be applicable to the services rendered by ALLIANCEONE. CLIENT represents that no sales, use, or value-added taxes are currently applicable to the services; should any such taxes in the future become applicable, the parties will adjust the compensation rate to allow ALLIANCEONE to recover the tax amounts from the account debtors. The parties understand that this provision does not apply to Business and Occupation taxes levied by the city or state. 6c. - Administrative Services Department recommends authorizing the Page 51 of 98 COLLECTION SERVICES AGREEMENT – Renton Page 8 of 11 18.0 Record-Keeping and Account Audits. ALLIANCEONE shall maintain, for at least seven (7) years after completion of all work on an account, sufficient records for CLIENT to determine accounts assigned, notices, contacts (by person or by automated calling), payment agreement, amount collected, and remittance made to the CLIENT on such account. CLIENT may audit the foregoing records of ALLIANCEONE upon reasonable notice to ALLIANCEONE 19.0 Non-discrimination. ALLIANCEONE, in its employment practice and in its collection efforts, will not discriminate against any debtor on the basis of race, color, creed, religion, age, sexual orientation, marital status, presence of any sensory, physical, or mental disability, military status, sex or national origin. ALLIANCEONE will comply with the requirements of RCW 49.60, as well as the Americans with Disabilities Act of 1992, and Titles VI and VII of the Civil Rights Act of 1964 and all regulations interpreting or enforcing said statute and Acts. 20.0 Beneficiaries to Contract. This Agreement is entered into for the benefit of CLIENT and ALLIANCEONE. No third-party beneficiaries are intended to be created or are created hereunder, and no other party can derive any right or benefit herefrom. 21.0 Enforcement of Underlying Rights of CLIENT. Notwithstanding anything in this Agreement to the contrary, ALLIANCEONE is specifically granted the right in any dispute, claim, controversy or action asserted against ALLIANCEONE by an Account debtor or third party, to enforce any right CLIENT might have to compel arbitration, or to prohibit a jury trial or class action. ALLIANCEONE is authorized to exercise any right CLIENT might have to call or contact any paging service, cellular telephone service, specialized mobile radio service, or other radio common carrier service, or any service for which the called party is charged for the call, manually or by automated means, and using a pre-recorded or artificial voice. To the extent provided in this section, ALLIANCEONE shall be considered an “agent” of CLIENT. 22.0 Calling Wireless, Etc. Numbers. CLIENT recognizes that ALLIANCEONE cannot contact any telephone number assigned to a paging service, cellular telephone service, specialized mobile radio service, or other radio common carrier service, or any service for which the called party is charged for the call, using an automated dialer or a pre-recorded or artificial voice (the “Restricted Calls”), unless the owner of such wireless device has given prior express consent. CLIENT provides no warranties whatsoever of the contact information provided, and ALLIANCEONE shall ascertain, by itself, the contact information is consistent and in accordance with the Telephone Consumer Protection Act for debtor prior to making any Restricted Calls. Any violation of this provision is a material breach of this agreement. 23.0 Compliance with Law. In addition to the Telephone Consumer Protection Act identified in subsection 22 above, ALLIANCEONE shall handle and process all 6c. - Administrative Services Department recommends authorizing the Page 52 of 98 COLLECTION SERVICES AGREEMENT – Renton Page 9 of 11 accounts referred by CLIENT in strict conformity with all applicable Federal and Washington State laws enacted or hereafter enacted or amended governing collection agencies and practices including but not limited to RCW 19.16 Collection Agencies; RCW 3.02.045 (Court of Limited Jurisdiction) Use of Collection Agencies; Federal “Fair Debt Collection Practice Act”, and all applicable laws and regulations of the United States Postal Service and the Federal Trade Commissions. 24.0 Limitation on Damages. Except for the claims of third parties, neither party shall be entitled to any indirect, special, consequential, exemplary or punitive damages against the other, including but not limited to damages described as lost profits or sales, or loss of reputation. In all cases except those involving the claims of third parties, or failure to remit amounts collected and/or due for services, and to the extent any claim does not assert the claim of a third party or failure to remit amounts collected and/or due for services, neither party's aggregate damages for claims asserted in any calendar year shall exceed the amount of ALLIANCEONE’s revenues under this Agreement for the three months preceding a party's first assertion of a claim in said calendar year. These limitations shall not extend to fraud or material misstatement. 25.0 Intellectual Property. (a) Intellectual Property Rights include without limitation all patents, copyright, , trademarks whether existing now and/or in the future, wherever existing, together with the right to apply for protection and/or extensions of the same and any and all goodwill relating thereto. (b) All Intellectual Property Rights belonging to either ALLIANCEONE or CLIENT, respectively, at the commencement date of the Agreement, shall remain at all times ALLIANCEONE’s or CLIENT’s property, respectively, and any Intellectual Property developed by either Party during this Agreement shall remain the developing Party’s property. Neither Party will acquire any right, title and/or interest in the other Party’s Intellectual Property as a result of this Agreement except the rights to use the other Party’s Intellectual Property for the purpose of carrying out their respective obligations under this Agreement. (c) During the term of this Agreement (including any ramp-down or termination-of service-period), each Party hereby grants the other Party a non-exclusive, non- transferable, royalty-free license to its Intellectual Property for the sole purpose of, and to the extent necessary for, performing their respective obligations under this Agreement. Neither Party shall make any other use of the other Party’s Intellectual Property. (d) Neither party, in the performance of this Agreement, will infringe the Intellectual Property Rights of any person. 26.0 Confidentiality. (a) During the term of this Agreement and for a period of two years thereafter, and to the extent permitted by law, each Party shall keep confidential all information either party designates as “Confidential Information,” which excludes: (i) Information in the public domain through no fault of receiving party; 6c. - Administrative Services Department recommends authorizing the Page 53 of 98 COLLECTION SERVICES AGREEMENT – Renton Page 10 of 11 (ii) Information obtained from a third party not bound by confidentiality terms; (iii) Information in receiving party’s lawful possession prior to disclosing party’s disclosure; (iv) Information independently developed by receiving party; (v) This Agreement and any amendment thereof, and (vi) Other information required to be disclosed by law, subpoena or governmental request (provided that the receiving party will give the disclosing party a 20-day notice so as to allow the disclosing party to seek a protective order or other appropriate remedy, and will reasonably cooperate with the disclosing party’s efforts to obtain such protective order or other remedy at the disclosing party’s expense). (b) Either party shall destroy Confidential Information on demand, except that the receiving party may retain a copy of any Confidential Information to the extent required to comply with applicable laws, and retention schedule requirements imposed on government, including reporting or auditing requirements and to respond to or defend against inquiries, claims or demands of Account debtors or others. 27.0 Retention of Records. To the extent that CLIENT desires or requires the return or destruction of Account records, ALLIANCEONE may retain a copy of such records as reasonably necessary to comply with applicable laws, including reporting or auditing requirements, and to respond to or defend against inquiries, claims or demands of Account debtors or others. 28.0 Mutual Representations. The parties represent and warrant as follows: (a) Each party has the power and authority to execute and perform the obligations described in this Agreement; (b) Each party has obtained all requisite authorizations, approvals, consents or permits required to perform obligations; (c) There exists no litigation or governmental action materially affecting the party’s ability to execute the Agreement and perform its obligations; (d) Each party is, and will remain, in material compliance with all applicable federal, state and local laws, acts, ordinances, rules or regulations, and administrative, executive, and judicial rulings and orders in its performance of this Agreement; and (e) Entering into this Agreement will not cause either party to be in material breach of any other of its contracts or obligations. 29.0 Credit Reporting. ALLIANCEONE is authorized to report Accounts to one or more Credit Reporting Agencies (credit bureaus). CLIENT shall provide ALLIANCEONE with an accurate date of delinquency (which the parties agree may be the judgment date for COURT Accounts) for each Account to be reported. CLIENT will indemnify, defend and hold harmless ALLIANCEONE from and against any and all claims, damages and liabilities, including attorney fees and expenses, arising out of erroneous information regarding dates of delinquency. 6c. - Administrative Services Department recommends authorizing the Page 54 of 98 COLLECTION SERVICES AGREEMENT – Renton Page 11 of 11 30.0 Administrative Orders of Court. CLIENT and ALLIANCEONE shall cooperate to effect any Administrative Orders or other Court Orders necessary or prudent to implement this Agreement, including any order necessary to assess court costs upon assignment of Accounts to collection, to re-assign Accounts to collection after a bankruptcy proceeding concludes, and to re-assess any court costs discharged in bankruptcy. 31.0 Choice of Law, Jurisdiction and Venue. This Agreement shall be construed according to the laws of the State of Washington. The parties agree to jurisdiction in the state of Washington for any action to resolve disputes arising out of this Agreement. Any judicial action to resolve disputes arising out of this Agreement shall be brought in King County. 32.0 Entire Agreement. This Agreement constitutes the entire understanding between ALLIANCEONE and CLIENT regarding collection services provided to CLIENT by ALLIANCEONE, and may not be modified except by written agreement signed by both parties. This agreement supersedes any prior Agreement, unless incorporated herein by reference. IN WITNESS WHEREOF, the parties have executed this Agreement on the date last written below. AllianceOne Receivables Management, Inc. City of Renton By: By: Harry Neerenberg Denis Law CFO Mayor Date: Date: Attest By: Jason Seth City Clerk Date: Approved as to Legal form: By: Lawrence J. Warren City Attorney Date: 6c. - Administrative Services Department recommends authorizing the Page 55 of 98 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Moratorium in RMF and CA Zones Meeting: REGULAR COUNCIL - 27 Apr 2015 Exhibits: A. Draft Resolution Submitting Data: Dept/Div/Board: Community and Economic Development Staff Contact: Chip Vincent, Community and Economic Development Administrator, ext. 6588 Recommended Action: Council Concur. Fiscal Impact: Expenditure Required: $ N/A Transfer Amendment: $N/A Amount Budgeted: $ N/A Revenue Generated: $N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: In November 2014, the City adopted a moratorium on accepting applications for residential development within the Commercial Arterial (CA) zone and the Residential Multi-Family (RMF) zones. Staff has been engaged in a work program to recommend potential zoning amendments to resolve issues identified at the adoption of the moratorium. However, the work will not be complete before the moratorium is set to expire. It is recommended that another moratorium on applications for residential development in the CA and RMF zones be adopted to allow adequate time for staff work to be completed. It is anticipated that work will be complete with the adoption of the Comprehensive Plan update, which is anticipated to be complete by June 30, 2015. STAFF RECOMMENDATION: Adopt a resolution establishing a moratorium on accepting applications for residential development within the Commercial Arterial (CA) zone and the Residential Multi-Family (RMF) zones; and calling for a public hearing within 60 days of adoption. 6d. - Community and Economic Development Department recommends Page 56 of 98 1  CITY OF RENTON, WASHINGTON    RESOLUTION NO. ________    A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING A  MORATORIUM ON ACCEPTING APPLICATIONS FOR RESIDENTIAL  DEVELOPMENT WITHIN THE CA (COMMERCIAL ARTERIAL) AND RMF  (RESIDENTIAL MULTI‐FAMILY) ZONES, EXCEPT WITHIN THE CITY CENTER  COMMUNITY AREA AND FOR PREVIOUSLY APPROVED AND VALID LAND USE  APPLICATIONS, AND ESTABLISHING A TERMINATION DATE.     WHEREAS, the City is engaged in the process of updating its Comprehensive Plan and is  reevaluating the Land Use designations and zones and the allowed uses and densities of those  designations and zones; and  WHEREAS, the City has a Designated Regional Growth Center where the City intends to  accommodate a significant amount of residential and employment growth because the Growth  Center has existing and planned infrastructure to accommodate such growth; and  WHEREAS, other areas of the City are increasingly challenged to provide adequate  public facilities and services to accommodate high density growth and the City would like  adequate time to review the appropriateness of allowing high density away from central areas  not associated with the designated Regional Growth Center; and  WHEREAS, a draft ordinance is being prepared, at Council direction, updating the City’s  Comprehensive Plan, which will address these challenges; and  WHEREAS, the Planning Commission is scheduled to review the ordinance at its May 20,  2015 meeting; and  WHEREAS, first reading of the ordinance is tentatively scheduled for June 8, 2015, with  second reading on June 15, 2015; and  6d. - Community and Economic Development Department recommends Page 57 of 98 RESOLUTION NO. ________  2  WHEREAS, under state law, the City has the authority to establish moratoria on  accepting applications for development; and  WHEREAS, the City Council has determined that there is a need for a moratorium on  accepting applications for residential development within the CA (Commercial Arterial) and  RMF (Residential Multi‐Family) Zones, except within the City Center Community Area and for  previously approved and valid land use applications until the Comprehensive Plan ordinance  can be adopted; and  WHEREAS, the City Council previously held a public hearing on this issue on December  1, 2014;  NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES  RESOLVE AS FOLLOWS:  SECTION I. The above recitals as findings are found to be true and correct in all  respects.  SECTION II. The City Council hereby declares a moratorium upon the submission,  acceptance, processing or approval of any applications for residential development within the  CA (Commercial Arterial) and RMF (Residential Multi‐Family) Zones, except within the City  Center Community Area and for previously approved and valid land use applications.   SECTION III. The interim zoning control set forth herein shall be in effect until October  27, 2015, unless subsequently extended by the City Council pursuant to state law.   SECTION IV. A public hearing shall be held on June 22, 2015.     6d. - Community and Economic Development Department recommends Page 58 of 98 RESOLUTION NO. ________  3  PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2015.                         Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this _______ day of _____________________, 2015.                         Denis Law, Mayor      Approved as to form:             Lawrence J. Warren, City Attorney  Date of Publication:      RES:1666:4/20/2015:scr  6d. - Community and Economic Development Department recommends Page 59 of 98 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Wells 1, 2 and 3 Building Roof Replacement Project Budget Adjustment and Work Order for Job Order Contract (CAG-13-149) with Forma Construction Company Meeting: REGULAR COUNCIL - 27 Apr 2015 Exhibits: A. Issue Paper B. Work Order Submitting Data: Dept/Div/Board: Public Works Staff Contact: Abdoul Gafour, Water Utility, x7210 Recommended Action: Council Concur. Fiscal Impact: Expenditure Required: $ 87,379.40 Transfer Amendment: $30,000 Amount Budgeted: $ 65,000 Revenue Generated: $N/A Total Project Budget: $ 95,000 City Share Total Project: $ 100% SUMMARY OF ACTION: The existing roof on the building in which Wells 1, 2 and 3 are located is nearing the end of its useful life and several leaks have developed. The Maintenance Services Division is concerned that water penetrating through the roof will contact the electrical control equipment, resulting in an electrical fire, which could place wells RW-1, RW-2 and RW-3 out of service for an indeterminate amount of time. The Water Utility wants to enter into a work order to Job Order Contract CAG-13-149 with Forma Construction Company, in the amount of $87,379.40, to remove and dispose of the existing metal roof and install a new standing seam metal roof. A budget adjustment of $30,000 is needed to increase the project budget from $65,000 to $95,000 in order to cover the construction contract of $87,379.40 with the remaining $7,620.60 for contingencies and staff project administration cost. The Water Utility requests approval of the transfer of $30,000 from the approved 2015 Capital Improvement Program Emergency Response Projects budget (425.455265) to the Wells 1, 2 and 3 Building Roof Replacement Project budget (425.455603). The budget adjustment will be included in the next budget adjustment ordinance. STAFF RECOMMENDATION: Authorize the transfer of $30,000 from the approved 2015 Capital Improvement Program Emergency Response Projects budget to increase the budget for Wells 1, 2 and 3 Building Roof Replacement Project, and approve Job Order Contract (JOC) Work Order with Forma Construction Company (CAG-13- 149), in the amount of $87,379.40, for roof replacement. 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 60 of 98 PUBLICWORKSDEPARTMENTMEMORANDUMDATE:April16,2015TO:EdPrince,CouncilPresidentMembersofRentonCityCouncilVIA:DenisLaw,MayorFROM:GreggZimmermainistratorSTAFFCONTACT:AbdoulGafour,WaterUtilityManager,x7210TomMalphrus,WaterUtility/GISEngineer,x7313SUBJECT:Wells1,2and3BuildingRoofReplacementProjectBudgetAdjustmentandWorkOrderforJobOrderContract(CAG-13-149)withFormaConstructionCompanyISSUE:ShouldCouncilapproveatransferof$30,000withinthe2015WaterUtilityCapitalImprovementProgrambudgetfortheWells1,2and3BuildingRoofReplacementProjectandauthorizeaworkordertoJobOrderContractCAG-13-149withFormaConstructionCompany,intheamountof$87,379.40,toperformthework?RECOMMENDATION:Approvethetransferof$30,000fromtheapproved2015CapitalImprovementProgramEmergencyResponseProjectsbudget(425.455265)totheWells1,2and3BuildingRoofReplacementProjectbudget(425.455603)andauthorizetheworkordertoJobOrderContract(CAG-13-149)withFormaConstructionCompany,intheamountof$87,379.40,fortheWells1,2and3BuildingRoofReplacementProject.Thebudgetadjustmentwillbeincludedinthenextbudgetadjustmentordinance.BACKGROUNDSUMMARY:TheWells1,2and3building,whichislocatedatthesoutheastcornerofLibertyPark,wasconstructedin1989.ThebuildinghousesCityofRentondrinkingwaterwellsRW-1,RW-2andRW-3.TheroofontheWells1,2and3buildingisnearingtheendofitsusefullifeandseveralleakshavedeveloped.TheinteriorofthebuildinghousestheelectricalequipmentneededtorundrinkingwaterwellsRW-1,RW-2andRW-3.ThePublicWorksDepartmentMaintenanceServicesDivisionisconcernedthatwaterpenetratingthroughtheroofwillcontacttheelectricalcontrolequipment,resultinginanelectricalfire,whichcouldplacewellsRW-1,RW-2andRW-3outofserviceforanindeterminateamountoftime.6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 61 of 98 Mr.Prince,CouncilPresidentPage2of2April16,2015TheWaterUtilityintendstousetheCity’sexistingJobOrderContractCAG-13-149,withFormaConstructionCompany,toreplacetheroofoftheWells1,2and3building.Theworkorderamountof$87,379.40includestheremovalanddisposaloftheexistingmetalroofandtheinstallationofanewstandingseammetalroof.TheWaterUtilityhasbudgeted$65,000intheapproved2015CapitalImprovementProgramWells1,2and3RoofReplacementProjectfortherepairoftheexistingroof.Afterperformingathoroughinspectionoftheroof,wedeterminedthatthecompletereplacementoftheexistingroofisnecessary.Abudgetadjustmentof$30,000isneededtoincreasetheprojectbudgetfrom$65,000to$95,000inordertocovertheconstructioncontractof$87,379.40withtheremaining$7,620.60forcontingenciesandstaffprojectadministrationcost.TheWaterUtilityrequestsapprovalofthetransferof$30,000fromtheapproved2015CapitalImprovementProgramEmergencyResponseProjectsbudget(425.455265)totheWells1,2and3BuildingRoofReplacementProjectbudget(425.455603).Thebudgetadjustmentwillbeincludedinthenextbudgetadjustmentordinance.CONCLUSION:ThereplacementoftheroofattheWells1,2and3buildingwillextendtheusefullifeofthebuildingandwillprotecttheinteriorequipment,wellpumpsandchemicalsthatarestoredinthebuildingfortheoperationofthiscriticalwaterfacility.ThebudgetadjustmentisneededfortheWaterUtilitytoenterintoaworkordertoJobOrderContract(CAG-13-149)withFormaConstructionCompany.cc:LysHornsby,UtilitySystemsDirectorHaiNguyen,FinanceAnalystH:\FileSys\WTR-DrinkingWaterUtility\WTR-27-WaterProjectFiles\WTR-27-03806Wells1,2&3BuildingRoofReplacement\lssuePaper-Forma-Construction.doc\AGtp6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 62 of 98 CONTENTS CITY OF RENTON JOB ORDER CONTRACTING proposal No date: contractor contact: phone: email: rev. No FORMA CONSTRUCTION COMPANY 1736 4TH AVE SOUTH SEATTLE WA 206.626.0256 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 63 of 98 Section 2: Work Order Proposal CAG-13-149 Work Title:55Location: Requesting Agency: Date of Proposal: Completion Schedule:JOC Firm: CSI Bare Cost Total City Cost Index Contractor Coefficient Division Total Price 1 $6,221 1.024 1.040 6,624.59 2 $6,108 1.024 1.040 6,504.25 3 1.024 1.040 0.00 4 1.024 1.040 0.00 5 1.024 1.040 0.006$97 1.024 1.040 103.30 7 $57,320 1.024 1.040 61,043.51 8 $4,841 1.024 1.040 5,155.47 9 1.024 1.040 0.00 10 1.024 1.040 0.00111.024 1.040 0.00 12 1.024 1.040 0.00 13 1.024 1.040 0.00 14 1.024 1.040 0.00 15 $345 1.024 1.040 367.41161.024 1.040 0.00 79,798.54$ Item No Units Qty Unit Mat'l Price Labor Hours Unit Labor Price Item Price (Incl. negot. Coeff.) 1 0 -$ 0 -$ -$ 2 0 -$ 0 -$ -$ 3 0 -$ 0 -$ -$ 4 0 -$ 0 -$ -$ -$ $79,798.54 $7,580.86 $87,379.40 Equipment Attest: Jason Seth, City Clerk 4/3/2015 Remove existing roofing, coping and gutters and replace with new AEP-Span 17” Design-Span HP standing Seam roof system. FORMA Construction Company Wood and Plastics Thermal and Moisture Protection Electrical CSI Division Description JOC Contractor Approval Signatures: Total Work Order Amount Washington State Sales Tax (9.5% City of Renton) Modification No.: Description of Work: Additional information can be found on the attached Work Order Plan CSI Summary of Work Order Items Listed in Unit Price Book Project Manager Denis Law, Mayor Job Order Contract: Waste Water Division Project Number:Well 1,2 & 3 Roof Replacement 1055 S Grady Way Renton, WA Work Order No.: 4/3/2015 Materials Total of all items listed is Price Book Work Order Items Not Listed in Unit Price Book Notes: 1. This Work Order Total of all items not listed in Price Book Date: Total Funding Amount Furnishings Special Construction Mechanical Conveying Systems Work Item Description Include type of material, manufacture name, part number, type of work… Labor General Requirements Site Construction Concrete Masonry Metals Openings Finishes Specialties 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 64 of 98 PROJECT: Well 1, 2 & 3 Roof Replacement Location: 1055 S Grady Way April 3, 2015 Renton, WA 98057 Estimated duration: • 1 Weeks Pre con, Notice letter to adjacent parcels. • 4 Weeks Construction • 1 Week Punch list/Demob Description: Remove existing roofing, coping and gutters and replace with new AEP-Span 17” Design-Span HP standing Seam roof system. General information • The performance of all work will be in accordance with OSHA and WISHA safety requirements. Work in accordance with applicable construction and buildings codes. • The project start date will depend on award notice to proceed • All construction debris will be cleaned up during construction; all debris shall be disposed of off-site. • Final cleaning of the site to remove any remaining debris or materials shall be accomplished at the conclusion of the project. • This is a prevailing wage project. Work Plan • Safety o All workers will have approved safety harnesses and rope system and attached approve anchor points • Demo o Remove existing roof system, gutters, down spouts, sheet metal fascia wrap and all related flashing, trim and roof accessories. o All debris will be disposed of off-site. o Perform daily job site cleanup and perform final job site cleanup at the completion of your scope of work. • Metal Roof and Coping o Install new sheet metal fascia wrap and related trim. o Install a new AEP-Span 17” Design-Span HP standing seam roof system. All panels are to be hemmed at the eave edge and hooked to a new sheet metal “joggle cleat”. Roof system is to be installed per the manufacture’s specifications and guidelines. o Install all required sheet metal flashing, trim and roof accessories to complete the system. All flashing and trim details are to be performed in accordance with the panel manufactures details. o Install new outside corner caps at cupola roof. o Provide AEP-Span 20 year limited weather-tight guarantee o Perform daily job site cleanup and perform final job site cleanup at the completion of your scope of work. Assumptions o All areas work areas will be clear and ready for construction each day for us to start work. 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 65 of 98 o All work will be done during normal work hours. o Lay down area will be on-site o Dumpster will be parked on site at the loading dock for the duration of the project o Temp fence not required for this project Special or potential long lead items • Roof panels • Coping Hours of operation • Normal work hours 7:00AM-5:00PM Monday-Friday 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 66 of 98 Tom Malphrus Well Building 1,2 & 3 Roof Replacement FORMA CONSTRUCTION 4/3/2015 1of2 Hier4Level 4 Item Takeoff Labor Mat Equip GrandCodeItem Code Description Note Quantity Unit Total Total Total Total Demo Roofing013113200160Field personnel, general purpose laborer, average 2.0 week 2,950.00 2,950.00 01741320 0052 Cleaning up, cleanup of floor area, continuous, per day, during construction Daily site clean up. 500sf per day x14 days 7.0 Msf 280.00 12.39 29.05 321.44024119193040Selective demolition, rubbish handling, 50' haul, loading & trucking, hand loading truck, cost to be added to demolition cost.Hand loading materials into dumpster haul 6.0 CY 144.00 86.70 230.70debris from building each buggy load is 1 cubicyard 07050510 0120 Selective demolition, thermal and moisture protection, downspouts, including hangers 60.0 LF 51.60 51.60070505100420Selective demolition, thermal and moisture protection, gutters, metal or wood, edge hung 234.0 LF 292.50 292.50070505101620Selective demolition, thermal and moisture protection, roof accessories, skylight, to 10 S.F.Demo flashing kit aroung skylights 3.0 EA 112.50 112.50070505102370Selective demolition, thermal and moisture protection, roof edge, sheet metal coping, up to 12" wide Demo coping and flashing 2,200.0 LF 2,750.00 2,750.00 07050510 3125 Selective demolition, thermal and moisture protection, roofing, roofing felt, #30 Demo flet paper 32.0 sq 321.60 321.60 07050510 4820 Selective demolition, thermal and moisture protection, roofing, sheet metal Demo metal roofing 3,236.0 SF 2,297.56 2,297.56086213109000Skylights, minimum labor/equipment charge Remove existing skylights 3.0 Job 2,190.00 2,190.00Demo Roofing Total 11,389.76 12.39 115.75 11,517.90 Roof Replacement013113200160Field personnel, general purpose laborer, average 2.0 week 2,950.00 2,950.00 02411919 0840 Selective demolition, rubbish handling, dumpster, 40 C.Y., 10 ton capacity, weekly rental, includes one dump per week, cost to Dumpster rental 3.0 week 2,325.00 2,325.00 be added to demolition cost015436501400Mobilization or demobilization, delivery charge for equipment, hauled on 20-ton capacity towed trailer Mob and demob for dumpsters 6.0 EA 2,130.00 1,422.00 3,552.00060523400700Sheet metal screw, steel, standard, with washers, galvanized, #14 x1"10.0 C 96.50 96.50 07411320 0900 Steel roofing panels, on steel frame, flat profile, standard finish, 2" x2" batten, 12" wide, 22 gauge Install new metal panels 25% waste with cuts 4,000.0 SF 6,480.00 22,200.00 28,680.00 07651010 9500 Sheet metal flashing, terne coated stainless steel, flexible, .018" thick, 26 gauge, including up to 4 bends Coping 2,200.0 SF 4,554.00 18,260.00 22,814.00086113100700Window, metal, roof, flashing set for curb, 57" x44"Flashing kit for skylights 3.0 EA 220.50 2,430.00 2,650.50221316809000Vent flashing, minimum labor/equipment charge new vent flashing 3.0 Job 345.00 345.00Roof Replacement Total 16,679.50 45,311.50 1,422.00 63,413.00 Grand Total 28,069.26 45,323.89 1,537.75 74,930.906e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 67 of 98 Tom Malphrus Well Building 1,2 & 3 Roof Replacement FORMA CONSTRUCTION 4/3/2015 2of2 CSI Division Labor Mat Subs Equip Other User Total 01 General Requirements 6,180 12 29 6,221 02 Site Construction 2,274 2,325 1,509 6,108 06 Wood & Plastics 97 97 07 Thermal & Moisture Protection 16,860 40,460 57,320 08 Doors & Windows 2,411 2,430 4,841 15 Mechanical 345 345 Renton City Cost Index 1,798 Subtotal 76,729 Renton Coefficient +1.04 3,069 Total Estimate 79,7986e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 68 of 98 www.aepspan.comTacoma, WA & Fontana, CA Phone: 800-733-4955 Fax: 253-272-0791 Section Properties WIdth Gage Base Steel Thickness (in) Yield (ksi) Tensile (ksi) Wt. (lbs/ft2) I+ (in4/ft) S+ (in3/ft) I- (in3/ft) S- (in3/ft) 12"24 0.0232 50 65 1.45 0.1185 0.0820 0.0762 0.0586 22 0.0294 50 65 1.83 0.1522 0.1080 0.0997 0.0771 16"24 0.0232 50 65 1.34 0.0943 0.0624 0.0593 0.0440 22 0.0294 50 65 1.68 0.1213 0.0825 0.0773 0.0580 17"24 0.0232 50 65 1.31 0.0901 0.0589 0.0562 0.0414 22 0.0294 50 65 1.65 0.1158 0.0779 0.0734 0.0546 18"24 0.0232 50 65 1.30 0.0858 0.0557 0.0533 0.0391 22 0.0294 50 65 1.63 0.1104 0.0737 0.0696 0.0515 NOTE: The hybrid positive moment of inertia, I, presented for determining deflection is: (2IEffective + IGross)/3 13⁄4″ Available with subtle striations for a clean pan (16”, 17” & 18”) 12”, 16”, 17”, & 18” Net Coverage standard features n Custom manufactured sheet lengths from 5'-0" to 45'-0." n Subtle striations between ribs on 16" and wider panels. n Offered in 12", 16" & 17" widths. n Available in 22ga in standard finishes – refer to AEP Span Color Charts for full range of color options and paint systems. n Recommended minimum slope of 3:12 n Tested in accordance with UL580 & ASTM E1592. n Meets UL 90 wind uplift requirements. n Has been tested for air infiltration per ASTM E1680, and water infiltration per ASTM E1646. n Snap-together panel means no field seaming is required. n Code compliance evaluation report - IAPMO-UES #ER-0309 optional features n Short cut sheets from 5'-0" to 1'-0". Additional fees and lead times may apply. n Longer lengths available from 70'0" (Tacoma, WA facility) to 100'0" (Fontana, CA facility). Additional fees and lead times may apply. n Additional Batten option offers a clean bold look with the structural capacity and weather resistance of regular Design Span hp. n Factory notching available for turn under at the eave. (Except 12” in Fontana, CA and 18” in Tacoma, WA) n 18" width available. Additional fees and lead times may apply. Design Span® hp Design Span hp is a perfor- mance-rated structural standing seam, concealed fastener metal roof system with net coverage of 12", 16", 17" & 18". Design Span hp is excellent as a roof over metal or wood decking, and as a fascia or mansard over plywood or supports. Optional Batten offers a clean bold look. 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 69 of 98 NOTES: n The information in these tables applies to uniform loads only. n Upper values based on allowable panel strength. Bottom values based on allowable service load deflection of L/180. n “-” denotes that capacities are limited by panel strength vs. deflection. n Steel con forms to ASTM A792 (ZINCALUME®) 50,000 psi minimum yield. n Values are based on AISI S100-07/S2-10 n Maximum allowable outward load capacities are shown and dependent upon fastener-to-substrate capacities. Refer to IAPMO-UES report #ER-0309 for specific product capacities. Specifications subject to change without notice. ©2007-2014 ASC Profiles LLC. All rights reserved. ZINCALUME® is registered trademark of BlueScope Steel Ltd. October 2014 Printed in USA (PS172) 300 www.aepspan.comTacoma, WA & Fontana, CA Phone: 800-733-4955 Fax: 253-272-0791 Gage Allowable Outward Loads (lbs/ft2) per Span (ft.-in.) 1-0 1-6 2-0 2-6 3-0 3-6 4-0 4-6 5-0 24 82 76 71 67 63 59 56 52 48 22 82 76 71 67 63 59 56 52 48 Gage Allowable Outward Loads (lbs/ft2) per Span (ft.-in.) 1-0 1-6 2-0 2-6 3-0 3-6 4-0 4-6 5-0 24 48 42 35 29 29 28 28 28 27 22 67 59 51 43 43 42 42 41 41 Gage Allowable Outward Loads (lbs/ft2) per Span (ft.-in.) 1-0 1-6 2-0 2-6 3-0 3-6 4-0 4-6 5-0 24 49 42 36 30 29 29 29 28 28 22 74 66 58 49 49 48 47 47 46 Oil Canning All flat metal surfaces can display waviness commonly referred to as “oil canning”. “Oil canning” is an inherent characteristic of steel products, not a defect, and therefore is not a cause for panel rejection. LOADING TABLE LEGENDW/Ω - Allowable panel strengthL - Span (Inches)L/180 - Load limited by a deflection of 1/180 of the spanW - Distributed load Inward Loads Single span Double span Triple span Outward Loads Design Span® hp 12" Design Span hp Gage Span Cond. Allowable Inward Loads (lbs/ft2) per Span (ft.-in.) 2-0 2-6 3-0 3-6 4-0 4-6 5-0 24 SINGLE SPAN W/Ω 409 262 182 134 102 81 65 L/180 ------- DOUBLE SPAN W/Ω 285 184 128 94 72 57 46 L/180 ------- TRIPLE SPAN W/Ω 353 228 160 118 90 71 58 L/180 ------- 22 SINGLE SPAN W/Ω 539 345 240 176 135 106 86 L/180 ------- DOUBLE SPAN W/Ω 377 243 169 124 96 76 61 L/180 ------- TRIPLE SPAN W/Ω 468 302 211 155 119 94 76 L/180 ------- 17" and 18" Design Span hp Gage Span Cond. Allowable Inward Loads (lbs/ft2) per Span (ft.-in.) 2-0 2-6 3-0 3-6 4-0 4-6 5-0 24 SINGLE SPAN f 275 178 124 91 70 55 44 L/180 ------- DOUBLE SPAN f 190 123 86 62 48 38 31 L/180 ------- TRIPLE SPAN f 236 152 107 78 60 47 38 L/180 ------- 22 SINGLE SPAN f 368 235 164 120 92 73 59 L/180 ------- DOUBLE SPAN f 218 163 113 83 64 50 40 L/180 ------- TRIPLE SPAN f 247 198 141 103 79 63 51 L/180 ------- 16" Design Span hp Gage Span Cond. Allowable Inward Loads (lbs/ft2) per Span (ft.-in.) 2-0 2-6 3-0 3-6 4-0 4-6 5-0 24 SINGLE SPAN W/Ω 309 199 138 102 78 62 50 L/180 ------- DOUBLE SPAN W/Ω 214 138 96 71 54 43 34 L/180 ------- TRIPLE SPAN W/Ω 265 171 119 88 67 53 43 L/180 ------- 22 SINGLE SPAN W/Ω 412 263 183 134 103 81 66 L/180 ------- DOUBLE SPAN W/Ω 245 183 127 93 72 57 45 L/180 ------- TRIPLE SPAN W/Ω 278 223 158 117 90 70 57 L/180 ------- 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 70 of 98 AEP Span • Design Span® hp • April 2011 Design Span®hp Guide Specifications MANUFACTURER - AEP SPAN 2141 Milwaukee Way, Tacoma, WA 98421, 800-733-4955 10905 Beech Avenue, Fontana, CA 92337 This Guide Specification is to be used to develop an office master specification or specifications for a project. In either case, this Guide Specification must be edited to fit the conditions of use. Particular attention should be given to the deletion of inapplicable provisions. Include necessary items related to a particular project. Include appropriate requirements where blank spaces have been provided. SECTION 07411 – Preformed (Manufactured) Roof Panels PART 1 – GENERAL 1.01 SECTION INCLUDES The work includes, but is not necessarily limited to, furnishing and installation of all preformed metal roofing, and accessories as indicated on the drawings and specified herein. 1.02 RELATED SECTIONS Edit for project conditions. Section Numbers indicated are those recommended by CSI Masterformat; revise if numbers differ from those used in Project Manual. A. Structural Steel Supports: Section 05100 B. Structural Metal Roof and Floor Decking: Section 05300 C. Miscellaneous Fabricated Steel: Section 05500 D. Structural Lumber Supports: Section 06100 E. Structural Glue Laminated Lumber Supports: Section 06181 F. Thermal Insulation: Section 07200 G. Fireproofing: Section 07250 H. Sheetmetal Gutters and Downspouts: Section 07600 I. Joint Sealants not specified herein: Section 07900 J. Finish Painting not specified herein: Section 09900 1.03 PERFORMANCE REQUIREMENTS A. TESTING AND CERTIFICATION 1. Wind Uplift: a. The panel system shall be ASTM E1592 tested under the supervision of an accredited laboratory and the laboratory shall issue the test report. 1. The testing laboratory shall meet the requirements for compliance with the ISO/IEC Standards 17025 or an accredited independent agency, recognized by the International Laboratory Accreditation Cooperation Mutual Recognition Arrangement or ANSI. b. UL 580 test, Class 90 rated per (select applicable construction): 1. [Construction #364 minimum 24 gauge panels when installed over 5/8” plywood, with roof panel fastener clips spaced 2’-0” on center maximum.] 2. [Construction #365 minimum 24 gauge panels when installed over minimum 16 gauge steel purlins, with roof panel fastener clips spaced 4’-0” on center maximum.] 3. [Construction #366 minimum 24 gauge panels when installed over minimum 22 gauge steel deck, with roof panel fastener clips spaced 4’-0” on center maximum. Note to Designer: This product is suitable for slopes as low as 3:12. Please consult an AEP Span representative for slope design restrictions 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 71 of 98 AEP Span • Design Span® hp • April 2011 2. Air Infiltration: Panel to meet the following standard when in accordance with ASTM E-1680: a. With factory-applied continuous sealant 0.08 cfm/lineal ft. of panel seam at 1.57 psf positive pressure, and 0.13 cfm/lineal ft. of panel seam at 1.57 psf negative pressure. 3. Water Penetration: Panel to meet the following standard when tested in accordance with ASTM-E1646: a. With factory-applied continuous sealant, no leakage at 6.24 psf. 1.04 SUBMITTALS A. PRODUCT DATA 1. Submit manufacturer’s technical product data, installation instructions and recommendations for each type of roofing required. Include data substantiating that materials comply with requirements. B. SAMPLES 1. Prior to ordering products, submit Manufacturer’s standard color Samples for Architect’s/Engineer’s selection. 2. Prior to starting work, submit (quantity) 12” long Panel Samples showing shape and a representative color chip for Architect’s/Engineer’s acceptance. C. SHOP DRAWINGS 1. Submit complete shop drawings detailing all perimeter flashings and joints in accordance with the manufacturer’s standard recommendations. 2. Describe all proposed details that deviate from what is shown on the plans. 3. Details must allow for expansion and contraction. D. DESIGN CRITERIA 1. Wind Uplift: The roof system manufacturer shall provide an attachment schedule or supporting calculations to resist the following uplift loads: a. Uplift loads as calculated using the ______ Edition of the IBC with a _______ MPH basic wind speed, Exposure Factor ________, and importance Factor _______. On more complex roofs, a roof plan showing the areas of discontinuity (perimeter and corner zones) should be provided by the Engineer of Record. Item 2, below, is for snow load applications only. 2. Drag Loading: The roof panel manufacturer shall provide an attachment schedule calculations to resist drag loads induced by a snow load of _____ psf. 1.05 QUALITY ASSURANCE A. INSTALLER’S QUALIFICATIONS 1. Installer must be approved by the Panel Manufacturer in writing prior to work commencing. 2. Installer shall meet the following: a. Successfully applied five metal roofs of comparable size and complexity which reflects a quality weathertight installation. b. Have been in business for a minimum period of five years in the region where the work will be performed. Note: UL 580 rating is for 12”, 16”, 17” and 18” width panels in steel only. Note: UL certification does not indicate panel suitability for actual project conditions. Design Span® hp is tested in a structural condition for maximum uplift exposure. However, AEP Span promotes the application of Design Span® hp over a solid substrate. See Section 1.04, Item D.1 for actual project uplift conditions 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 72 of 98 AEP Span • Design Span® hp • April 2011 B. MANUFACTURER’S QUALIFICATIONS 1. Manufacturer shall have a minimum of 10 years experience supplying metal roofing to the region where the work is to be done. 2. Comply with current independent testing and certification as specified. 3. Manufacturer shall provide proof of $2,000,000 liability insurance for their metal roof system and comply with current independent testing and certification as specified. 4. The roof panel manufacturer must also subscribe to Underwriters Laboratories’ “Follow Up Service” assuring continuing product compliance with UL requirements. Shipment packaging of panels and attachment clips must bear UL classification markings. 5. Panel manufacturers without full supporting literature; Flashings & Details Guides, Guide Specifications and Technical Support, shall not be considered equal to the specified product. C. REGULATORY AGENCY REQUIREMENTS 1. Comply with UBC and local Building Code requirements if more restrictive than those specified herein. 1.06 PRODUCT DELIVERY, STORAGE AND HANDLING A. Protect against damage and discoloration. B. Handle panels with non-marring slings. C. Do not bend panels. D. Store panels above ground, with one end elevated for drainage. E. Protect panels against standing water and condensation between adjacent surfaces. F. If panels become wet, immediately separate sheets, wipe dry with clean cloth, and allow to air dry. G. Painted panels shall be shipped with a protective plastic sheeting or a strippable film coating between all panels. [Remove any strippable film coating prior to installation and in any case, do not allow the strippable film coating to remain on the panels in extreme heat, cold, or direct sunlight or other UV source.] 1.07 PROJECT CONDITIONS A. Examine the conditions and substrates in which metal roofing work is to be installed. Substrate shall be installed level, flat and true to avoid panel stresses and distortion. B. Field measurements shall be taken prior to fabrication of panels. C. Proceed with roofing installation only after satisfactory conditions are met. 1.08 WARRANTY A. MANUFACTURER’S PRODUCT WARRANTY 1. Manufacturer’s standard performance warranty, as available for specified installation and environmental conditions. (Contact an AEP Span representative to determine actual warranty criteria.) B. CONTRACTOR’S WARRANTY 1. Warrant panels, flashings, sealants, fasteners and accessories against defective materials and/or workmanship, to remain watertight and weatherproof with normal usage for two (2) years following Project Substantial Completion date. C. MANUFACTURER’S WATERTIGHTNESS WARRANTY 1. Contact AEP Span sales department for watertightness warranty information. PART 2 – PRODUCTS 2.01 ACCEPTABLE MANUFACTURER A. AEP Span, A Division of ASC Profiles Inc, 2110 Enterprise Boulevard, West Sacramento, CA 95691 800-733-4955 Fontana: 10905 Beech Avenue, Fontana, California 92337 Tacoma: 2141 Milwaukee Way, Tacoma, Washington 98421 B. PANEL DESIGNATION: Design Span® hp 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 73 of 98 AEP Span • Design Span® hp • April 2011 C. ALTERNATES: Approval of substitute systems is required prior to bid. The Architect will be the sole judge of what qualifies as an “equal” system. To be approved as an equal system, submit or respond to all items in “Quality Assurance”, “Performance Requirements” and “Submittal “ sections of this specification. All submittals must be received in the Architect’s office a minimum of ten (10) working days prior to bid. 2.02 MATERIALS A. PANELS 1. Base Metal: a. Material: Steel conforming to: (choose one) (1) ASTM A792 minimum yield 50,000 psi, thickness [choose one] 24 gauge (standard), 22 gauge (standard in select colors). (2) [For primers thicker than 0.5 mil] Steel conforming to ASTM A653 (formerly ASTM A446), G-90 Galvanized, minimum yield 50,000 psi, thickness [choose one] 24 gauge (standard), 22 gauge (standard in select colors). (3) Copper conforming to ASTM B370, thickness [choose one] 16 oz. (nonstandard), 20 oz. (nonstandard). b. Protective Coatings: [delete this section for copper] (1) Conform to ASTM A792, AZ50 (Zincalume®/Galvalume®). (2) [Only if primer thickness is in excess of 0.5 mil] Conform to ASTM A924 (formerly ASTM A525) G-90 Galvanized. 2. Exterior Finish: (choose one) a. DuraTech® 5000 (Polyvinylidine Fluoride), full 70% Kynar® 500/Hylar 5000® consisting of a baked-on 0.15-0.20 mil corrosion resistant primer and a baked-on 0.70-0.80 mil finish coat with a specular gloss of 10-30% when tested in accordance with ASTM D-523 at 60°. b. Zincalume® Plus protective coating. c. DuraTech® mx metallic finish, consisting of a baked-on primer (0.15-0.2 mil.) and a baked-on Polyvinylidine Fluoride finish coat (0.7-0.8 mil.) with a specular gloss of 20-35% when tested in accordance with ASTM D-523 at 60°. 3. Interior Finish: a. Primer Coat Material: Corrosion-resistant primer; primer coat dry film thickness: 0.15 mils; finish coat material: polyester paint, finish coat dry film thickness: 0.35 mils. b. Color: Off-White to Light Gray 4. Color: (choose one) a. Manufacturer’s standard selection of not less than 22 colors. b. Custom color as selected by Architect to be _____________. Custom colors are available on orders of 3,000 lft (1,500 lft mother coil) or larger. Consult an AEP Span rep- resentative for additional information. 5. Factory-Applied Seam Sealant: a. Cold-applied, non-skinning, butyl mastic sealant. 6. Configuration: a. Standing Seam: Roof panels shall consist of integral self-locking standing seams 1-3/4” high spaced (choose one) 12”, 16”, or 18” on center. (17” available as non-standard width.) [choose one] (1) Striated pan. (standard) (2) Flat pan. (optional) 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 74 of 98 AEP Span • Design Span® hp • April 2011 B. ACCESSORIES 1. Fastener Clip: a. UL 90 rated 18 gauge G-90 Galvanized steel, 40 ksi yield strength, 3-1/2” long triple fastener type. 2. Fasteners: a. Per manufacturer’s recommendation. 3. Sealant: a. Gunnable Grade Caulking: Single component polyurethane caulk. b. Tape sealant: Butyl 4. Bearing Plate: a. 24 gauge 4”x6” Zincalume® coated steel bearing plate. C. FLASHING 1. Material, gauge and finish to match panels. Do not use lead or copper. D. FABRICATION 1. Unless otherwise shown on drawings or specified herein, fabricate panels in continuous one-piece lengths and fabricate flashings and accessories in longest practical lengths. 2. Roofing panels shall be factory formed. Field formed panels are not acceptable. PART 3 – EXECUTION 3.01 EXAMINATION A. EXISTING CONDITIONS 1. Verify that members to receive panels are complete, accurately sized and located, in true plane, secure and otherwise properly prepared. 2. Prior to starting work, notify General Contractor about any defects requiring correction. 3. Do not start work until conditions are satisfactory. 3.02 PREPARATION A. FIELD MEASUREMENTS 1. Verify prior to fabrication. 2. If field measurements differ from drawing dimensions, notify Architect/Engineer prior to fabrication. B. PROTECTION 1. Treat, or isolate with protective material, and contacting surfaces of dissimilar materials to prevent electrolytic corrosion. 2. Require workmen who will be walking on Roofing Panels to wear clean, soft-soled work shoes that will not pick up stones or other abrasive material which could cause damage or discoloration. 3. Protect Work of other Trades against damage and discoloration. C. SURFACE PREPARATION 1. Clean and dry surfaces prior to applying sealant. Note: All flat metal surfaces can display a waviness commonly referred to as “oil canning”. This is caused by steel mill tolerances and is a characteristic, not a defect, of panels manufactured from a light gauge metal. As such, “oil canning” will not be accepted as cause for panel rejection. 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 75 of 98 AEP Span • Design Span® hp • April 2011 3.03 INSTALLATION A. PANELS 1. Follow roof panel manufacturer’s directions. 2. Install panel seams vertically. 3. Lap panels away from prevailing wind direction. 4. Do not stretch or compress panel side-lap. 5. Secure panels without warp or deflection. 6. Fully engage interlocking seams. 7. Remove strippable protective film, if used, immediately preceding panel installation. B. ALLOWABLE ERECTION TOLERANCE 1. Maximum Alignment Variation: 1/4 inch in 40 feet C. FLASHING 1. Follow Manufacturer’s directions and Architect approved Shop Drawings. 2. Install flashings to allow for thermal movement. 3. Remove strippable protective film, if used, immediately preceding flashing installation. D. CUTTING AND FITTING 1. Neat, square and true. Torch cutting is prohibited. 2. Openings 6 inches and larger in any direction: Shop fabricate and reinforce to maintain original load capacity. 3. Debur cut edge where necessary to saw-cut panels. 3.04 CLEAN UP AND CLOSE OUT A. PANEL DAMAGE AND FINISH SCRATCHES 1. Do not apply touch-up paint to damaged paint areas that involve minor scratches. 2. Panels or flashings that have severe paint and/or substrate damage shall be replaced as directed by the Architect’s or Owner’s representative. B. CLEANING AND REPAIRING 1. At completion of each day’s work and at work completion, sweep Panels, Flashings and Gutters clean. Do not allow fasteners, cuttings, filings or scraps to accumulate. 2. Remove debris from Project Site upon work completion or sooner, if directed. END OF SECTION Galvalume® is a registered trademark of BIEC International Inc. Zincalume® is a registered trademark of BlueScope Ltd. KYNAR 500® is a registered trademark of Atechem North American Inc. HYLAR 5000® is a registered trademark of Ausimont USA, Inc. © Copyright ASC Profiles April 2011 • Printed in USA Revision 1M (SG090) Design Span hp CSI Guide Specifications Note: AEP Span does not recommend touch-up painting of damaged surfaces (minor scratches, etc.) due to fading and weathering differences of the touch-up paints in comparison to factory applied paint systems. 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 76 of 98 Design Span® hp Installation Guide -Table ofContents ­ Section Page General Notes i Snow Drag Loads Appendix A Drag Load Resistance Appendix B Panel Information 1 Clip Information 2 Eave :' 3 Eave -with Gutter 4 EaveHem 5 Eave -Wide Batten 6 Fascia Transition / Wall 7 Fascia Transition (3D) 8 Fascia Transition -Wide Batten 9 Gable 10 Side Wall (Rake Wall) 11 Side Wall (Alt. Details) 12 Ridge / Hip 13 Ridge / Hip (Wide Batten) 14 Ridge -Vented 15 Head Wall 16 Eave -High 17 Slope Transition . . . . . . . . . . . . . . . . . . .. . 18 Valley .-19 RoofPenetrations 20 RoofCurb (Side Wall Flashing) ' 21 RoofCurb (Uphill / Downhill Detail) 22 ©2012 ASC Profiles, Inc. - A BlueScope Steel Company. All rights reserved. Nov12 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 77 of 98 General Notes The attached installation details are intended to be a design aid and do not depict all situations. Modifications are the responsibility of the designer/user and should take into account climate conditions such as wind and snow, governing code requirements, and the actual usage and maintenance ofthe structure. Flashings: Where possible, flashings should be lapped away from prevailing winds. Certain flashings should be supported ifit is likely that equipment (ladder, etc.) will be used against them or if foot traffic is anticipated. Check with AEP Span any time you intend to specify a prefinished flashing in a gauge or finish different than the roof panels. It is good practice to specify that all flashings be ofthe same material (gauge, color, finish) as the roofpanels to ensure long-term durability. Field-painted flashings rarely equal the durability and color fastness of factory baked-on paint systems. The enclosed details have minimized the use of exposed fasteners where possible. The edges of flashings have also been shown hemmed to strengthen and to minimize the exposure of cut edges. Flashing design and fabrication is generally the responsibility of the contractor. For convenience, we have provided some flashing drawings on our website at http://www.aepspan.com/roof/prodDetai ladO 8.html?id=35. Applicable Design Span® hp flashing part numbers are referenced within this installation guide. Substrates: Design Span® hp roofing panels can be used over solid substrates or over spaced supports. Slope Requirements: Panels should be used on slopes of3:12 or greater. Panel Attachment: Consult the Design Span® hp fastener attachment schedule or contact your AEP Span representative for proper clip spacing and fastener size, type, and quantities to meet the project's wind uplift (negative) load requirements. The details in this guide show two fasteners per clip. A minimum of two fasteners is always recommended although three fasteners may be required based on panel load requirements. Condensation, Insulation, & Ventilation: It is the designer's responsibility to determine the need and composition of condensation control materials including insulation and vapor retarders, as well as ventilation requirements. Metal roofing is susceptible to condensation and its control should be carefully considered. Applications over rigid insulation may require solid blocking/framing for installation of perimeter flashings and drag load fasteners. Underlayments: Prior to installation, an underlayment material may be installed over the roof substrate. The designer Should select and specify an appropriate material. The specified material must have a non-abrasive top surface that will not mar, scratch, or abrade the underside ofthe metal panels and flashings. 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 78 of 98 "Pinning" Requirements: The panels must only be "pinned" at one location only to resist the "drag" loads caused by the panel weight, live loads, and snow loads. The intensity ofthe drag load is a function of the slope, the loads involved, and the length of the panels. Panels must not be pinned at more than one location otherwise damages induced by thermal movement will occur. Appendix' A' gives the drag loads for various slopes and snow loading conditions, and Appendix 'B' shows the number of fasteners required to resist the drag loads. Thermal Movement: Both panels and flashings must allow for thermal movement (expansion and contraction) of the materials, especially where long lengths are used. Appropriate gaps or provisions must be provided to accommodate thermal movement. Snow Design: If possible, valleys, gutters, roof elevation changes and penetrations should be minimized or eliminated in snow areas. Roof penetrations should be located as close to the ridge or peak ofthe roof as possible to minimize accumulations of ice and snow and the effects of thermal movement ofthe roof panels. Premium membrane underlayments should be used. Valleys in snow areas require special consideration due to the accumulation of snow and ice from tributary roof areas. Valleys: Valley dimensions must be the proper width to account for slope, snow, ice, and rain conditions. Valleys should receive a premium underlayment since they are susceptible to water buildup. Valleys must have positive slope for drainage and be kept -free of debris so that water does not back up and intrude under the panels. Oil Canning: Flat metal surfaces often display waviness commonly referred to as 'oil canning'. This can be caused by variations in raw material, processing variations, product handling, or variations in the substrate and roofing underlayments. Oil canning is a characteristic, not a defect, of panels manufactured from light-gauge metal. Panels are available with striations and are factory "corrective leveled" to minimize oil canning. Oil canning is not a cause for panel rejection. Additional information is avai lable upon request. References: The Sheet Metal and Air Conditioning Contractors' National Association Inc. (SMACNA) manual is an excellent reference for sheet metal contractors. It's guidelines for underlayments, gutter and downspout size requirements, and expansion/contraction of metals and flashing joints should be followed. Technical Assistance: Contact your AEP Span Sales Representative for additional information. 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 79 of 98 ,-.--------­12". 16".@.18"WIDTHS 'E~ DESIGN SPAN HP PANEL PANEL CLIP BATTEN CLIP OPTIONAL WIDE BATTEN INSTALLED VIEW FACTORY --_ APPLIED SEALANT NOTE: BE CERTAIN THAT ADJOINING PANELS FULLY ENGAGE ('SNAP') TO ACHIEVE RATED PANEL PERFORMANCE. O~~N A BlueScope Steel Company DESIGN SPAN HP PANEL INFORMATION ind@~ D8-01 REV. 11/15/12 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 80 of 98 EAVE TRIM 1/8" RIVETS IN SEALANT LINE IF NECESSARY TO CLOSE "FISHMOUTH" 3/8" BEAD NON-SKINNING BUTYL SEALANT ON BOTH SIDES OF MALE RIB JOGGLE CLEAT APPLY 3/8" BEAD OF NON-SKINNING \ BUTYL StALANT ON BOTH SIDES AND TOP OF MALE PANEL RIB BEFORE ENGAGING FEMALE RIB OF NEXT PANEL r\ CLEARANCE FOR THERMAL MOVEMENT PER CALCULATIONS 3" (ET041) EAVE TRIM ~ET043) 1::::: PANEL SPECIFIED UNDERLAYMENT (NOT BY AEP-SPAN) PANCAKE HEAD FASTENER 12" O.C. PANCAKE HEAD FASTENER 12" O.C. TRIM CLEAT JOGGLE CLEAT (JC095) / / ;'::::::E~L TAPE/ J PANEL CLIP -­ SPECIFIED UNDERLAYMENT (NOT BY AEP-SPAN) PANCAKE HEAD FASTENERS @ 12" O.C. TRIM CLEAT (TC209) '~AEP ~SPAN A BlueScope Steel Company DESIGN SPAN HP EAVE DS-03 REV. 11/15/12 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 81 of 98 DESIGN SPAN HP PANEL FACTORY OR ( FIELD NOTCH.* (BOTH RIBS) ~~'/B. APPLY 3/8" BEAD OF NON-SKINNING BUTYL SEALANT ON BOTH SIDES AND TOP OF MALE PANEL RIB BEFORE ENGAGING FEMALE RIB OF NEXT PANEL MALE PANEL RIB JOGGLE CLEAT (JC09S) CLEARANCE FOR THERMAL MOVEMENT PER CALCULATIONS USE HEMMING TOOL TO FIELD BEND TAB UNDER PANEL FINISHED SEAM NOTE: STANDARD FACTORY NOTCH IS 1-1/8". LONG LENGTH PANEL INSTALLATIONS REQUIRE GREATER FIELD NOTCHING DEPTH. 6~~~N A BlueScope Steel Company DESIGN SPAN HP EAVE HEM OS-05 REV. 11/15/12 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 82 of 98 REGLET TRIM -------­ PANEL NOTE: FIELD CUT FIRST AND LAST PANELS TO EQUAL WIDTH. CONSTRUCTION SEALANT (NOT BY AEP-SPAN) 3/8" BEAD NON-SKINNING BUTYL SEALANT ENGINEERED FASTENER 4" ~RG145~~(NOTBY AEP-SPAN) 5" RG147 REGLET TRIM 6" RG149 RAKE WALL TRIM (RW209) 1/8" RIVETS @ 12" O.C. 3/8" BEAD NON-SKINNING BUTYL SEALANT PANCAKE HEAD FASTENER FASTENERS @ 12" O.C. CONTINUOUS NON-SKINNING BUTYL SEALANT. ENGINEERED FASTENER (NOT BY AEP-SPAN) RAKE WALL TRIM RECEIVER TRIM (PR135) 1/8" RIVETS @ 12" O.C. SPECIFIED UNDERLAYMENT (NOT BY AEP-SPAN) RECEIVER TRIM (PR135) FIELD CUT AND BEND PANEL UP 1" SPECIFIED UNDERLAYMENT (NOT BY AEP-SPAN) 6~~fN A BlueScope Steel Company DESIGN SPAN HP SIDE WALL (RAKE WALL) lnd~M DS-11 REV. 11/15/12 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 83 of 98 RIDGE CAP 1/8" RIVETS @ 12" O.C. 3/16"x7/8"CONTINUOUS --t--~---~WI BUTYL TAPE ZEE CLOSURE TRIM AT PANEL RIB USE NON-SKINNING BUTYL SEALANT TO FILL ALL GAPS 3/16"x7/8" BUTYL TAPE 6"7" ~RH162~~RH164 8" RH166 EQUALLY SPACED FASTENERS· (3) MIN. FOR 12" (4) MIN. FOR 16", 17" & 18" NON-SKINNING BUTYL SEALANT AT ENDS, \FILL ALL GAPS RIDGE CAP SPECIFIED UNDERLAYMENT (NOT BY AEP-SPAN) 1/8" RIVETS IN SEALANT LINE IF NECESSARY TO CLOSE "FISH MOUTH" FASTENERS NOTE: • ADDITIONAL FASTENERS MAY BE REQUIRED IN HIGH SNOW LOAD AREAS. SEE APPENDIX. CONT. ~~~~N A BlueScope Steel Company DESIGN SPAN HP ~l...-----~I---(--_1 RIDGE / HIP inUPH 08-13 REV. 11115/12 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 84 of 98 CONSTRUCTION SEALANT (NOT BY CONTINUOUS BUTYL SEALANT. ENGINEERED (NOT BY O.C. 3/16"x7/8" CONTINUOUS BUTYL TAPE SPECIFIED UNDERLAYMENT (NOT BY AEP-SPAN) SPAN HP 3/16"x7/8" CONTINUOUS BUTYL TAPE SEALANT SEALANT AEP-SPAN) NON-SKINNING COVER FASTENER FASTENER AEP-SPAN) REGLET TRIM HEAD WALL TRIM 1/8" RIVETS @ 12" DESIGN PANEL ZEE CLOSURE TRIM AT PANEL RIBS USE NON-SKINNING BUTYL TO FILL ALL GAPS AT ENDS CONSTRUCTION SEALANT (NOT BY AEP-SPAN) REGLET TRIM _ _ -------NON-SKINNING ~m;.~~1-~~ BUTYL SEALANT 4" ~RG145~5" RG147ENGINEERED FASTENER 6" RG14L HEAD WALL TRIM(NOT BY AEP-SPAN) -l / ZEE CLOSURE TRIM (ZC219) ~~~: ~~~ml ~---:t~·l~CRIVETS ~ ---_ ROOF PANEL ~~~~ SPECIFIED UNDERLAYMENT (NOT BY AEP-SPAN) SUBSTRATE NON-SKINNING BUTYLEQUALLY SPACED FASTENERS~ SEAlANT AT ENDS(3) MIN. FOR 12" FILL ALL GAPS (4) MIN. FOR 16". 17" & 1S" NOTE; ~ ADDITIONAL FASTENERS MAY 3/16"x7/S" CONTINUOUS BE REQUIRED IN HIGH SNOW BUTYL TAPE LOAD AREAS. SEE APPENDIX. DESIGN SPAN HP HEAD WALL ~AEP ~SPAN A BlueScope Steel Company ~_----;-?)1--1--_1 08-16 REV. 11115/12 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 85 of 98 ROOF JACK DESIGN SPAN HP PANEL PIPE PENETRATION STAINLESS STEEL WHEN USING WOOD HOSE CLAMP SUBSTRATE, WOOD CUTOUT (NOT BY AEP-SPAN) MUST BE 1" DIAMETER LARGER THAN ROOF JACK 3" MIN BOTH SIDES SPECIFIED UNDERLAYMENT (NOT BY AEP-SPAN) ROOF JACK (DEKnTE OR EQUIV.) REFER TO MANUFACTURER'S INSTRUCTIONS FOR INSTALLATION FIELD CUT HOLE 1" MIN. NOTES: LARGER THAN PIPE. LOCATE ALL PIPE IN1) PENETRATIONS SHOULD BE CENTERED THE BROAD FLAT OFIN PANELS IF AT ALL POSSIBLE THE PANEL. 2) SUBSTRATE MUST BE CUT OUT ENOUGH SO THAT ROOF JACK IS ONLY ATTACHED TO ROOF PANEL. ROOF CURB PANCAKE HEAD FASTENERS UNDER CURB FLASHING TO FIX LOWER PANEL TO SUBSTRATE. PENETRATION CURB HP CRICKET / REFER TO LOWER EXTEND CURB CURB SIDE WALL REFER TO DETAIL CURB DOWNHILL FLASHING REFER TO DETAIL #DS-21 PANEL MUST 9" MIN UNDER FLASHING. CONTACT AEP SPAN REPRESENTATIVE IF ADDITIONAL ROOF INFORMATION IS REQUIRED. UPHILL FLASHING DETAIL #DS-21 ROOF DESIGN SPAN PANEL FLASHING #DS-20 ROOF PENETRATIONS DESIGN SPAN HP6~~~N A BlueScope Steel Company inm.w OS-20~'---------<~t---i-_1 REV. 11/15/12 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 86 of 98 ROOF CURB EQUIPMENT TRIM (NOT BY AEP-SPAN) (NOT BY AEP-SPAN) FIELD FABRICATED SIDEWALL TRIM @ 1/S" RIVETS 12" O.C. ZEE CLOSURE (ZC219) (fj _4"MINJ 3/16"x7/S" CONTINUOUS DOUBLE BEAD BUTYL TAPE ROOF CURB DESIGN SPAN HP'~AEP (SIDE WALL FLASHING) ~SPAN A BlueScope Steel Company ind M~__--I~'I-I--_-----.J1 DS-21 REV. 11/29112 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 87 of 98 CONTACT AEP SPAN REPRESENTATIVE IF ADDITIONAL ROOF PENETRATION IS REQUIRED.FIELD FABRICATE FLASHINGS FROM STANDARD lEE CLOSURE CRICKET/---' SHEETS /" FIELD FABRICATE FROM FLAT INFORMATIONCURB FLAT SHEET /\ I \ / \ I I EQUIPMENT TRIMW(NOT BY AEP-SPAN)"/"/ ..... _, ­\~[/ I FASTENER \ CLEARANCE FOR (NOT BY AEP-SPAN) J THERMAL MOVEMENT PER CALCULAnONS J FIELD FABRICATED HEADWALL TRIM\ CRICKET TO BE i\ FIELD FABRICATED ~ FROM FLAT STOCK\ 1/8" RIVET \ i@ 12" D.C.FASTENER (NOT BY AEP-SPAN) "" 8" MIN " r-·"n JOGGLE CLEAT (#JC095) . lEE CLOSURE3/16" x 7/8" CONTINUOUS SUBSTRATE BUTYL TAPt: (lC219) FIELD FABRICATED HALF VALLEY TRIM FASTENER NOTE: CURBS 24" WIDE OR GREATER CRICKETS OPTIONAL ON NARRO:l~U~E~B~~E OF CRICKETS. ROOF CURB (UPHILL /DESIGN SPAN HPAAEP DOWNHILL DETAIL) ~SPAN A BlueScope Steel Company ~'---__1---(II-I-__DS-22 REV. 11/15/12 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 88 of 98 Appendix B: Drag Load Resistance Fastener Type Substrate Capacity (lbs) Number of Fasteners per Panel 2 3 4 5 6 7 8 9 10 #12-14 xl" SDHWH 16ga Steel min. 234 468 702 936 1170 1404 1638 1872 2106 2340 1/4-14 x 7/8" LapSDHWH 22ga Steel min. 184 368 552 736 920 1104 1288 1472 1656 1840 #14 xl" Type A Mill. Point HWH 1/2" Plywood min. 128 256 384 512 640 768 896 1024 1152 1280 #14 x I" Type A Mill. Point HWH 2x Douglas Fir 57 114 171 228 285 342 399 456 513 570 #10-16 xl" SD Pancake Head 16ga Steel min. 206 412 618 824 1030 1236 1442 1648 1854 2060 #10-16 x I" SD Pancake Head 22ga Steel min. 154 308 462 616 770 924 1078 1232 1386 1540 #10-12 x I" Type A Pancake Head 112" Plywood min. 108 216 324 432 540 648 756 864 972 1080 #10-12xl" Type A Pancake Head 2x Douglas Fir 54 108 162 216 270 324 378 432 486 540 Example: 16" Design Span hp attached to 1/2" plywood. 4: 12 slope 30psf snow load 40ft maximum panel length #10-12 pancake head fasteners used a) From Appendix A, find the drag load per linear foot of panels: 4:12 & 30psfsnow load 15.2lbs/lft b) Multiply the load by the panel length = 15.21bs/lft X 40ft = 6081bs drag load per panel. c) Find the drag load in Appendix B. The nearest value is 648 lbs for Qty=6, #I0-12 X I" type A pancake head fasteners. Notes: -Contact your AEP Span representative if there are any questions regarding the use of these appendices. -Fasteners must be located a minimum of I" from each oilier and from the end of the panel. ind H 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 89 of 98 Appendix A: Snow Drag Loads (lbs/lft of panel) 17" Design Span bp Slope Ground Snow Load, Pg (pst) 25 30 35 40 45 50 55 60 65 3:12 10.4 12.5 14.5 16.6 18.8 20.8 22.9 24.9 27.0 4:12 13.6 16.2 19.0 21.7 24.4 27.1 29.8 32.5 35.2 5:12 16.5 19.7 23.1 26.4 29.6 32.9 36.3 39.6 42.8 6:12 19.1 23.0 26.9 30.6 34.5 38.4 42.1 46.0 49.9 7:12 21.5 25.9 30.3 34.6 38.8 43.2 47.6 51.8 56.1 8:12 23.7 28.6 33.3 38.0 42.8 47.6 52.3 57.0 61.8 9:12 25.8 30.9 36.1 41.1 46.3 51.4 56.6 61.7 66.9 10:12 27.5 32.9 38.4 43.9 49.4 54.8 60.4 65.8 71.4 11:12 28.9 34.7 40.5 46.3 52.2 58.0 63.8 69.5 75.3 12:12 30.3 36.4 42.5 48.5 54.6 60.6 66.7 72.7 78.8 18" Design Span hp Slope Ground Snow Load, Pg (pst) 25 30 35 40 45 50 55 60 65 3:12 11.0 13.2 15.4 17.7 19.8 22.0 24.2 26.4 28.6 4:12 14.4 17.2 20.1 23.0 25.8 28.7 31.6 34.5 37.3 5:12 17.4 20.9 24.4 28.0 31.5 34.8 38.4 41.9 45.4 6:12 20.3 24.3 28.4 32.4 36.5 40.5 44.6 48.6 52.8 7:12 22.9 27.5 32.1 36.5 41.1 45.7 50.3 54.8 59.4 8:12 25.2 30.3 35.2 40.3 45.3 50.3 55.4 60.4 65.5 9:12 27.2 32.7 38.1 43.6 49.0 54.5 59.9 65.3 70.8 10:12 29.0 34.8 40.7 46.5 52.3 58.1 63.9 69.7 75.5 11 :12 30.6 36.8 43.0 49.0 55.2 61.3 67.4 73.6 79.7 12:12 32.1 38.5 44.9 51.3 57.7 64.1 70.5 77.0 83.4 Notes: -To determine drag load forces per panel, multiply the tabulated value by the panel length. Then refer to Appendix B for fastener schedule. . -Values assume Ground Snow Load (Pg) is provided. Drag Loads may be reduced if actual Roof Snow Loads (Ps), per ASCE-7, are provided by customer. -For roof slopes and snow loads greater than listed above, please.contact YQur AEP Span representative. ind H 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 90 of 98 Appenoix A: Snow Drag Loads (lbs/lft of panel) 12" Design Span hp ! ~~~\,pC " Ground Snow Load, Pg (pst) 25 30 35 40 45 50 55 60 65 3:12 7.4 8.8 10.3 1/.7 13.2 14.6 16.1 17.7 19.1 4:12 9.6 1/.5 13.4 15.2 17.2 19.1 21.1 23.0 24.9· 5:12 I/.6 13.9 16.3 18.6 20.9 23.2 25.7 28.0 30.3 6:12 13.6 16.2 19.0 2/.7 24.3 27.1 29.8 32.4 35.2 7:12 15.2 18.3 21.3 24.4 27.5 30.5 33.5 36.5 39.7 8:12 16.8 20.1 23.5 26.9 30.3 33.5 36.9 40.3 43.7 9:12 18.2 21.8 25.4 29.0 32.7 36.3 39.9 43.6 47.2 10:12 19.4 23.2 27.1 3/.0 34.8 38.7 42.6 46.5 50.3 II :12 20.4 24.6 28.7 32.7 36.8 40.9 45.0 49.0 53.1 12:12 2/.4 25.7 29.9 34.2 38.5 42.8 47.1 51.3 55.7 16" Design Span hp Slope Ground Snow Load, Pg (pst) 25 30 35 40 45 50 55 60 65 3:12 9.8 1/.7 13.7 15.6 17.7 19.6 2/.5 23.5 25.4 4:12 12.7 15.2 17.9 20.4 23.0 25.5 28.1 30.6 33.2 5:12 15.5 18.6 2/.7 24.8 28.0 31.0 34.1 37.3 40.3 6:12 18.0 2/.7 25.3 28.9 32.4 36.1 39.7 43.3 46.9 7:12 20.3 24.4 28.4 32.5 36.5 40.7 44.8 48.8 52.9 8:12 22.4 26.9 31.3 35.8 40.3 44.8 49.2 53.7 58.2 9:12 24.2 29.0 33.9 38.7 43.6 48.4 53.2 58.1 62.9 10:12 25.8 3/.0 36.2 41.3 46.5 5/.7 56.7 62.0 67.2 11: 12 27.2 32.7 38.1 43.6 49.0 54.5 60.0 65.5 70.9 12:12 28.6 34.2 39.9 45.6 51.3 57.0 62.8 68.5 74.2 Notes: -To determine drag load forces per panel, multiply the tabulated value by the panel length. Then refer to Appendix B tor fastener schedule. . -Values assume Ground Snow Load (Pg) is provided. Drag Loads may be reduced if actual Roof Snow Loads (P,), per ASCE-7, are provided by customer. -For roof slopes and snow loads greater than listed above, please .contact your AEP Span representative. indPH 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 91 of 98 Page 1 of 4 AEP SPAN 20 YEAR STANDARD FULL SYSTEM WEATHERTIGHTNESS LIMITED WARRANTY AGREEMENT This LIMITED WARRANTY AGREEMENT issued XXXXXX (“Date of Issuance”) sets forth the complete understanding and agreement with respect to the following: OWNER: PROJECT: PRODUCT(S): INVOICED TO: INVOICE NUMBER(S): INVOICE DATE(S): AEP Span (“AEP”), a division of ASC Profiles Inc., and the Roofing Contractor identified below (“Roofing Contractor”) severally extend this 20 Year Standard Full System Weathertightness Warranty for the metal roofing and flashings (“Roof System”) as manufactured by AEP and installed on a building or buildings (“Building”) for the original Project identified above (“Project”) for the original Building Owner identified above (“Owner”) subject to the terms, conditions and limitations set forth in this document. No terms or conditions other than those stated herein, and no agreement or understanding, oral or written, purporting to modify these terms or conditions, shall be binding on AEP or the Roofing Contractor unless hereinafter made in writing by AEP. In consideration for the Owner agreeing to the terms herein as the sole basis of the bargain, AEP and the Roofing Contractor warrant that AEP’s materials and the Roofing Contractor’s workmanship on the Project, subject to the terms and conditions set forth in this document, will be adequate to prevent leaks through the Roof System for a period of twenty (20) years commencing with the Date of Substantial Completion (as defined herein). In the event of leaks, this warranty will be fully satisfied by repair or replacement of the Roof System, and any such repairs or replacements shall carry a similar warranty against leaks only for any remaining balance of the original warranty period. This Warranty is not an insurance policy or maintenance agreement. The Owner has sole responsibility to perform routine inspections and maintenance of the Roof System on a regular basis. There shall be no liability or responsibility on AEP or the Roofing Contractor for any leakage or damage to the Roof System caused by or associated with: 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 92 of 98 Page 2 of 4 A. Corrosion or deterioration caused by exposure to marine (salt water) atmosphere; moisture containing salt from atmospheric conditions; constant spray of any type of water; condensation of water vapor; drainage from rooftop equipment including venting stacks; or corrosive chemicals such as metallic contact with or oxidation run off from copper, lead, or treated lumber, or corrosive chemicals such as ash or fumes generated from chemical plants, foundries, plating works, kilns, fertilizer factories, paper plants and the like. B. Alterations to the Project or Roof System without prior written approval and authorization of such alterations from AEP. C. Ventilators, skylights, internal or valley gutters, flashings or penetrations of the Roof System associated with signs, vents, equipment or other causes unless specifically shown and detailed on the approved Shop Drawings. D. Damage to all or any part of the Roof System caused by acts of God or unspecified natural disasters such as but not limited to lightning, hail, fire, explosion, earthquake, winds in excess of those specified, accidents, vandalism, falling objects, civil commotions, terrorism, acts of war, or any other cause outside the direct control of AEP. E. Conditions that block the drainage or free flow of rain water or snow or ice melt, or allow or encourage ponding or standing water, or allow or encourage uncontrolled drainage onto any part of the Roof System. F. Inadequate vapor barriers or lack of adequate ventilation of attic spaces. G. Roofing underlayments that have granular or abrasive surfaces that can abrade any portion of the Roof System. H. Lack of regular, normal, or routine care in maintaining the Roof System. In the event of a leak in the Roof System, both AEP and the Roofing Contractor must be notified in writing within 30 days. The Owner must allow representatives of AEP and the Roofing Contractor reasonable time and opportunity to inspect the Roof System. AEP shall, at its sole option, have the right to specify the repair work for stopping the leak, and reserves the right to undertake, supervise or approve the repair work. Owner agrees to reimburse AEP for all reasonable investigation costs incurred by AEP for leaks not warranted hereunder. Failure of Owner to properly notify or reimburse AEP releases AEP from any further liability under this agreement. The Roofing System, if found to be defective, will be repaired, restored, or replaced at AEP’s discretion. AEP reserves the right to discontinue items in its product line or offering. Should the product covered under this warranty be discontinued, AEP shall have the right to substitute a product of equal quality at its sole discretion. It is understood that normal exposure to the elements may preclude a perfect color or finish match with replacement materials. The warranty on repaired, restored, or replaced products supplied hereunder shall be for the remainder of the original warranty period. This Warranty Agreement shall be null and void if AEP’s details and specifications are not followed in performing any installation, repair, restoration, or replacement work covered by this Warranty Agreement. This Warranty Agreement is tendered for the sole benefit of the original owner as named above and is not transferable or assignable. This Warranty Agreement becomes valid only when signed by the original Owner, the Roofing Contractor, and an authorized representative of AEP. This Warranty Agreement shall not apply and shall be null, void and of 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 93 of 98 Page 3 of 4 no effect if AEP and the Roofing Contractor have not been paid in full for all their materials and services provided for the Project. The “Date of Substantial Completion” is hereby defined as the earlier of (i) the date of the Owner’s certificate of substantial completion for the Building or the Project, (ii) the date of the Owner’s certificate of occupancy or actual occupancy of the Building or the Project, or (iii) six (6) months after the Date of Issuance of this Warranty Agreement. THE LIMITED WARRANTY SET FORTH IN THIS DOCUMENT SHALL BE AEP’S AND THE ROOFING CONTRACTOR’S SOLE WARRANTY AND SHALL BE IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, WHICH ARE HEREBY DISCLAIMED AND EXCLUDED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE OR USE AND ALL OBLIGATIONS OR LIABILITIES ON THE PART OF AEP OR THE ROOFING CONTRACTOR FOR DAMAGES ARISING OUT OF OR IN CONNECTION WITH THE USE, REPAIR, OR PERFORMANCE OF THE BUILDING, THE PROJECT OR THE ROOF SYSTEM. LIABILITY UNDER THIS WARRANTY AGREEMENT SHALL BE LIMITED TO THE ACTUAL COST OF THE WARRANTY REPAIR WORK, SUBJECT TO THE LIMITATIONS SET FORTH HEREIN. THE SOLE AND EXCLUSIVE REMEDIES FOR BREACH OF THIS WARRANTY AND THE LIABILITY OF ANY KIND (INCLUDING LIABILITY FOR NEGLIGENCE AND INCLUDING ANY CLAIM OR CAUSE OF ACTION) WITH RESPECT TO THE BUILDING, THE PROJECT AND THE ROOF SYSTEM SHALL BE LIMITED TO ITS REPAIR, RESTORATION, OR REPLACEMENT AT AEP’S OPTION AND IN AEP’S DISCRETION. THE ENTIRE LIABILITY OF AEP AND THE ROOFING CONTRACTOR SHALL NOT EXCEED THE LESSER OF EITHER (i) THE PRORATED PORTION OF THE ORIGINAL PAYMENTS MADE TO AEP FOR THEIR ROOFING MATERIALS AND PAYMENTS MADE TO THE ROOFING CONTRACTOR FOR THE INSTALLATION OF THOSE MATERIALS ONLY, OR (ii) THE DIRECT COST TO REPAIR, REPLACE, OR RESTORE THAT PORTION OF THE ROOF SYSTEM EVIDENCING LEAKS. IT IS EXPRESSLY AGREED THAT THE REMEDIES UNDER THIS AGREEMENT SHALL BE EXCLUSIVE. IN NO EVENT SHALL AEP OR THE ROOFING CONTRACTOR BE LIABLE FOR ANY SPECIAL, PUNITIVE, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR LOSSES EVEN IF AEP OR THE ROOFING CONTRACTOR SHALL HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH POTENTIAL LOSS OR DAMAGE, WITH RESPECT TO THE PROJECT, THE OWNER, THE BUILDING, THE BUILDING’S CONTENTS OR OTHER MATERIALS, AND/OR CLAIMS OF THIRD PARTIES, WHETHER BASED UPON CONTRACT WARRANTY, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE. The respective responsibilities of AEP and the Roofing Contractor shall be as follows: During the first two (2) years, plus any applicable extension period(s), Roofing Contractor shall be solely liable for leaks in the Roof System caused by workmanship or improper installation of Roof System materials and for all such costs and expenses of repair, restoration or replacement of the Roof System as covered hereunder. In the event that such a roof repair, restoration, or replacement is necessary during the first two (2) years, or any extension thereof, then the Roofing Contractor’s liability shall be extended for a two (2) year period from the date of the last such repair, restoration, or replacement. AEP shall be solely liable for leaks of the Roof System caused by defects of materials manufactured by AEP only. After the expiration of such two (2) year period and all applicable extensions, AEP shall be solely liable for repair, restoration, and replacements of the Roof System. Its liability shall at all times be limited to the prorated portion of such costs and expenses of any repair, restoration, or replacement of the Roof System, based upon the date on which such failure 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 94 of 98 Page 4 of 4 occurs, and as stated in the following prorated table as a percentage of the covered costs and expenses which AEP will pay. Prorated Schedule: Number of years following Date of Substantial Completion: 2 but less than 5 100% 5 but less than 6 90% 6 but less than 7 80% 7 but less than 8 70% 8 but less than 9 60% 9 but less than 10 50% 10 but less than 12 40% 12 but less than 14 30% 14 but less than 17 20% 17 but less than 20 10% This Agreement contains the entire agreement of the parties with respect to the subject matter hereof. The laws of the State of Texas shall govern the construction, interpretation, and performance of this Agreement. In the event that any provision of these terms and conditions shall be deemed illegal, unenforceable, or null and void, all remaining provisions shall remain in effect. ACCEPTED AND AGREED TO BY: AEP Span, a Division of ASC Profiles Inc. Original Owner: Signature of Authorized Representative: Signature of Authorized Representative: _____________________________________ Printed Name: Printed Name: _________________________ Title: Title: ________________________________ Date: ________________________________ Date: ________________________________ Roofing Contractor: Co. Name: ___________________________ Signature: ___________________________ Printed Name: ________________________ Title: _______________________________ Date: _______________________________ 6e. - Utility Systems Division recommends authorizing the transfer of $30,000 from Page 95 of 98 1  CITY OF RENTON, WASHINGTON    RESOLUTION NO. ________    A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING A  MORATORIUM ON ACCEPTING APPLICATIONS FOR RESIDENTIAL  DEVELOPMENT WITHIN THE CA (COMMERCIAL ARTERIAL) AND RMF  (RESIDENTIAL MULTI‐FAMILY) ZONES, EXCEPT WITHIN THE CITY CENTER  COMMUNITY AREA AND FOR PREVIOUSLY APPROVED AND VALID LAND USE  APPLICATIONS, AND ESTABLISHING A TERMINATION DATE.     WHEREAS, the City is engaged in the process of updating its Comprehensive Plan and is  reevaluating the Land Use designations and zones and the allowed uses and densities of those  designations and zones; and  WHEREAS, the City has a Designated Regional Growth Center where the City intends to  accommodate a significant amount of residential and employment growth because the Growth  Center has existing and planned infrastructure to accommodate such growth; and  WHEREAS, other areas of the City are increasingly challenged to provide adequate  public facilities and services to accommodate high density growth and the City would like  adequate time to review the appropriateness of allowing high density away from central areas  not associated with the designated Regional Growth Center; and  WHEREAS, a draft ordinance is being prepared, at Council direction, updating the City’s  Comprehensive Plan, which will address these challenges; and  WHEREAS, the Planning Commission is scheduled to review the ordinance at its May 20,  2015 meeting; and  WHEREAS, first reading of the ordinance is tentatively scheduled for June 8, 2015, with  second reading on June 15, 2015; and  8a. - Establishing a moratorium on residential development within the Page 96 of 98 RESOLUTION NO. ________  2  WHEREAS, under state law, the City has the authority to establish moratoria on  accepting applications for development; and  WHEREAS, the City Council has determined that there is a need for a moratorium on  accepting applications for residential development within the CA (Commercial Arterial) and  RMF (Residential Multi‐Family) Zones, except within the City Center Community Area and for  previously approved and valid land use applications until the Comprehensive Plan ordinance  can be adopted; and  WHEREAS, the City Council previously held a public hearing on this issue on December  1, 2014;  NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES  RESOLVE AS FOLLOWS:  SECTION I. The above recitals as findings are found to be true and correct in all  respects.  SECTION II. The City Council hereby declares a moratorium upon the submission,  acceptance, processing or approval of any applications for residential development within the  CA (Commercial Arterial) and RMF (Residential Multi‐Family) Zones, except within the City  Center Community Area and for previously approved and valid land use applications.   SECTION III. The interim zoning control set forth herein shall be in effect until October  27, 2015, unless subsequently extended by the City Council pursuant to state law.   SECTION IV. A public hearing shall be held on June 22, 2015.     8a. - Establishing a moratorium on residential development within the Page 97 of 98 RESOLUTION NO. ________  3  PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2015.                         Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this _______ day of _____________________, 2015.                         Denis Law, Mayor      Approved as to form:             Lawrence J. Warren, City Attorney  Date of Publication:      RES:1666:4/20/2015:scr  8a. - Establishing a moratorium on residential development within the Page 98 of 98