HomeMy WebLinkAboutContract CITY OF
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AGREEMENT FOR WATER SYSTEM PLAN UPDATE
CAG-17- 193
THIS AGREEMENT, dated August 16, 2017, is by and between the City of Renton (the "City"), a
Washington municipal corporation, and Carollo Engineers ("Consultant"), a Delaware
corporation. The City and the Consultant are referred to collectively in this Agreement as the
"Parties." Once fully executed by the Parties,this Agreement is effective as of the last date signed
by both parties.
1. Scope of Work: Consultant agrees to provide engineering services as specified in Exhibit
A, which is attached and incorporated herein and may hereinafter be referred to as the
"Work."
2. Chan�es in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions,deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit B. All Work shall be performed by no later
than December 31, 2019.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $421,419.00, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit C. The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit C. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Pavment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed,the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement.The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10)calendar days' notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents,data,studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Ri�ht To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
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workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bride and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCVV). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
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during the period of the Work shall be that of an independent contractor, not
employee.The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee ofthe Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omiss.ions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction,alteration, improvement, etc.,of structure or improvement attached to real
estate...) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
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Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://rentonwa.�ov/business/default.aspx?id=548&mid=328.
Information regarding State business licensing requirements can be found at:
h_ttp://dor.wa.�ov/content/doingbusiness/registermvbusiness/
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. in the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
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E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assi�ns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
J.D. Wilson Lara R Kammereck
1055 South Grady Way 1218 Third Ave, Suite 1600
Renton, WA 98057 Seattle, WA 98101
Phone: (425) 430-7295 Phone: 206-684-6532
jwilson@rentonwa.gov Ikammereck@carollo.com
Fax: (425) 430-7241 Fax: 206-903-0419
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification,the Consultant agrees as follows:
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Page 6 of 10 � "
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs,sub-contracts,or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
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Page 7 of 10 - '
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Mana�ement. The City's project manager is J.D. Wilson.
In providing Work, Consultant shall coordinate with the City's contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governin� Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Draftin� Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
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G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor.
H. Severabilitv. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire A�reement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Partv Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Bindin� Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent bre�ach
unless it is expressly waived in writing. ,
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
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Page 9 of 10
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By: By: L.Gt�J JI�
Denis Law Lara R Kammereck
Mayor Vice President
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Date Date
Attest
gy: .�
Ka Hadler
' �� Vice President
Jas A. Se
City lerk � -- ��— ��
Date
Approved as to Legal Form
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Shane Moloney
Renton City Attorney
Contract Template Updated 07/19/2017
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Page 10 of 10 � " �
EXHIBIT A
CITY OF RENTON
WATER SYSTEM PLAN UPDATE
SCOPE OF SERVICES
SCOPE OF SERVICES
The following Scope of Services has been developed to assist the City of Renton (City) with the
update of its Water System Plan (Plan). The following tasks under this Scope of Services has
been prepared based on Carollo Engineers' (Consultant) current understanding of the proposed
project, previous efforts by the Consultant team members on other water projects, and
discussions with City staff.
PROJECT BACKGROUND
The City operates and maintains a water treatment and distribution system, serving customers
in its retail water service area (RWSA). Currently the City provides water to its customers from a
series of groundwater wells, springs and purchased supply from Seattle Public Utilities (SPU),
pump stations, reservoirs and pressure reducing valves (PRVs). The City completed a Water
System Plan in 2012, which will be the foundation of this updated Plan.
PROJECT ASSUMPTIONS
• Carollo Engineers, Inc. will be referred to as "Consultant" in this document.
• The City of Renton and its staff will be referred to as "City" in this document.
• All meetings will be held at the City offices.
• Draft Chapters will be provided in electronic copy (PDF and/or Microsoft Word)
transmitted via email or secure file transfer.
• Figures will be provided to the City as .pdf and .mxd files.
• Calculation tables will be provided in .xlsx format.
• Meeting notes and related materials will be transmitted electronically in PDF format via
email.
• The City will print and produce additional copies of all documents as necessary for its
use.
• The City will provide available information related to the project and as requested by the
Consultant as per an agreed upon schedule.
• The Consultant shall perform the services required hereunder in accordance with the
prevailing engineering standard of care by exercising the skill and ability ordinarily
pw:llCarollolDocumentslClient/WWRenton/_ProposalslWater System Plan Update 20171AdminlRenton_WSP SOW_FINAL_20170816.doc PAGE 1 �F 25
required of engineers performing the same or similar services, under the same or similar
circumstances, in the State of Washington.
• The City will furnish the Consultant copies of documents which are available to the City
that will facilitate the Consultant's performance to the extent provided for in the Scope of
Work. City will provide to Consultant all data in City's possession relating to Consultants
services on the project. Consultant will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by the City. Should field studies be needed, the
Consultant will perform such work to the extent provided for in the Scope of Work. The
City will not be obligated to perForm any such field studies.
• In providing opinions of cost, financial analyses, economic feasibility projections, and
schedules for potential projects, the Consultant has no control over cost or price of labor
and material; unknown or latent conditions of existing equipment or structures that may
affect operation and maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance of third parties; quality, type, management, or
direction of operating personnel; and other economic and operational factors that may
materially affect the ultimate project cost or schedule. Therefore, the Consultant makes no
warranty that the City's actual project costs, financial aspects, economic feasibility, or
schedules will not vary from the ConsultanYs opinions, analyses, projections, or estimates.
• The Consultant and the City will develop the chapters for the Plan with the lead roles as
described below:
pw:llCarollolDocumentslClientlWAlRentonl_ProposalslWater System Plan Update 2017/AdminlRenton_WSP SOW_FINAL_20170816.doc PAGE 2�F 25
EXHIBIT A
Chapter /Appendix Lead
Chapter 1: Introduction Consultant
Chapter 2: Existing System Consultant
Chapter 3: Planning Data and Water Demand Forecasts Consultant
Chapter 4: Water Use Efficiency and Conservation Plan Consultant
Chapter 5: Policies, Criteria, and Standards Consultant
Chapter 6: Water Supply, Water Rights, and Water Quality Consultant
Chapter 7: System Analysis Consultant
Chapter 8: Operations and Maintenance Consultant
Chapter 9: Capital Improvement Plan Consultant
Chapter 10: Financial Program Consultant
Appendix A: SEPA Checklist and DNS City
Appendix B: Agency Comment Letters and Responses City
Appendix C: Adopting Resolution City
Appendix D: Agreements City
Appendix E: Water Rights Documents City
Appendix F: Water Shortage Response Plan City
Appendix G: Cross Connection Control Plan City
Appendix H: Drinking Water Quality Monitoring Plan City
Appendix I: Demographic Projection Methodology Consultant
Appendix J: Standard Specifications and Details Consultant
Appendix K: Hydraulic Model Calibration Consultant
Appendix L: Wellhead Protection Plan Consultant
Appendix M: Water Reclamation Checklist Consultant
Appendix N: Water Loss Control Action Plan City
Appendix O: Water Facilities Inventory Form Consultant
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EXHIBIT A
TASKS
To meet the objectives of this scope of services, the Consultant shall complete the tasks as
summarized in the table below and discussed in detail in the text that follows.
Task Title
Task 100 Project Management
Task 200 Introduction and Existing System
Task 300 Planning Data and Demand Projections
Task 400 Water Use Efficiency and Conservation
Task 500 Policies, Criteria, and Standards
Task 600 Water Supply, Water Rights, and Water Quality
Task 700 Modeling and System Analysis
Task 800 Operation and Maintenance
Task 900 Capital Improvement Plan
Task 1000 Financial Program
Task 1100 Plan Integration
Task 1200 Management Reserve
TASK 100 - PROJECT MANAGEMENT
The purpose of this task is to direct all activities within the Water System Plan Update and
maintain the project within the contracted scope, schedule, and budget. This includes project
administration, monthly invoicing, client and team coordination and quality assurance/quality
control review necessary to successfully complete the Plan Update to the City's expectations.
Additionally, the Consultant will develop a Project Management Plan (PMP and lead the initial
team kick-off meeting.
Task 100 Activities
101. Monthly Progress Reports and Invoices. This subtask includes assisting the project team
members in the implementation of the task items, reviewing the progress reports and
monthly invoices. Prepare and submit monthly activity reports showing current project
scope, budget, and schedule status and identifying key issues or elements of the project
that will need to be addressed in the proceeding weeks. An electronic version of the
monthly progress reports and invoices will be sent to the City for review and approval.
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102. Develop Project Management Plan. Prepare a PMP that describes project roles and
responsibilities, lists contact information for the project team, describes communications
protocols, quality management, and includes the scope of services, schedule, and budget.
Quality Management includes, but is not limited to, the following elements:
• Project Manager review of all primary documents to verify technical consistency and
compliance with contract requirements.
• Organization of the work into logical deliverables with qualified staff for each task
assigned to the work
• Resolution of all review comments with a comment response log that lists key
comments and the manner in which each was addressed in the work.
Two hardcopies of the PMP will be provided and discussed with the Consultant and City
project team at the Project kick-off meeting.
103. Meeting No. 1 — Project Kick-off. This meeting will walk through the components of the
PMP including the Plan outline, scope, schedule, and data request.
104. Project Administration
• Manage the project team to track time and budget, work elements accomplished,
work items planned for the next period, manpower, scope changes, time and budget
needed to complete the project.
• Create and maintain a working project schedule based on the schedule in the PMP.
� Review project status, including scope, budget, and schedule.
CitY Inqut
• Provide team member contact information.
• Review PMP for completeness.
• Receive, review, and process Consultant invoices in a timely manner.
Assumptions
• The PMP will be updated once after City review of the draft PMP.
• The total length of the project is twenty four (24) months.
Deliverables
• Meeting agenda and minutes.
• Project Management Plan.
• Twenty four (24) monthly progress reports and invoices.
Meetinqs
• Meeting No. 1 — Project Kick-off.
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TASK 200 — INTRODUCTION AND EXISTING SYSTEM
The purpose of this task is to update Chapters 1 and 2 and update the City's Plan maps and
hydraulic profile.
Task 200 Activities
201. Request and Review Data. Create a data request log and review data provided by the
City. The following data are anticipated to be required from the City for Task 200:
• GIS data: streets, city limits, urban growth boundary, taxlots, water bodies,
topographic contours, retail water service area boundary, pressure zones, facility
locations, pipes, water service meters, hydrants, location of vacant properties.
• Hydraulic model.
• Related planning documents.
• Summary of system updates since 2012 Plan.
• Data to update tables summarizing existing infrastructure including pipes, pump
stations, production sources, storage reservoirs, interties and valves, including all
physical and operational parameters.
• Updates to Drinking Water Organization Chart.
202. Update Hydraulic Profile and System Maps. Consultant will update the hydraulic profile
and maps of the water system. In addition to an overall system hydraulic profile,
Consultant will develop individual hydraulic profiles for each pressure zone.
203. Review Related Plans. Review related plans prepared by the City or adjacent purveyors.
204. Meeting No. 2— Planning Considerations and Existing System. At this meeting the City
and Consultant will review the updated system maps and hydraulic profile and discuss
any changes or additions to the planning and design policies/criteria that are included in
Chapter 5.
205. Prepare Draft Chapter 1 — Introduction. Under this task, Chapter 1 will be updated.
206. Prepare Draft Chapter 2— Existing System. Under this task, Chapter 2 will be updated.
Assumptions
• The City can provide all elements listed under City Deliverables below.
• All figure data will be provided by the City in GIS file geodatabase format.
Citv Deliverables
• Items listed in Task 201.
• Review of maps delineating current service area, RWSA boundary, and pressure zones.
• Comments to Consultant deliverables.
Consultant Deliverables
• Meeting agenda and minutes.
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• Draft Chapter 1 — Introduction.
• Draft Chapter 2 — Existing System.
• Comment Response Log for Chapters 1 and 2.
Meetinqs
• Meeting No. 2 — Planning Considerations and Existing System
TASK 300 — PLANNING DATA AND DEMAND FORECASTS
The purpose of this task is to develop accurate demand projections for the City. This task will
include development of a range of projected demands over the 20-year planning period (2019-
2038). The Consultant will meet with the City Community and Economic Development staff to
develop the demographic analysis. The range of projected demands will incorporate the City's
conservation goals.
Task 300 Activities
301. Request and Review Data. The following data is anticipated to be required from the City
for Task 300:
• Historical water production and billing data for the past ten (10) years (2007-2016).
• Historical sales data by customer category and pressure zone for the past ten (10)
years (2007-2016).
• Historical sales data for the City's 15 largest users by consumption volume for the
past ten (10) years (2007-2016).
• Land use and zoning.
• Demographic projection data (2019-2038).
302. Update Land Use Maps. Update Water System Plan maps of existing and future land use
for the City Water Service Area.
303. Meeting No. 3— Demographic Projections. Meet with City Community and Economic
Development staff to discuss demographic growth rates and anticipated development.
Refine demographic and demand projection method.
304. Perform Demographic Analysis. Consultant will estimate existing and future households,
employees, and population for the Retail Water Service Area, based on Puget Sound
Regional Council (PSRC) data and determine growth rate forecasts for each pressure
zone and for each demand projection scenario based on the methodology determined
during Meeting 3.
305. Evaluate Historical Supply and Consumption
• Summarize historical supply purchase, sales, and non-revenue water.
• Summarize historical number of accounts by customer category and pressure zone.
• Summarize historical consumption of the City's top consumers.
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• Determine historical peaking factors, distribution system leakage (DSL), the
historical equivalent residential unit (ERU) value, and historical typical consumption
per account values for the different customer classes.
306. Meeting No. 4— Historical Demand, Demographic Projections, and WUE Goals. Meet with
the City to review historical supply, consumption, and distribution system leakage trends.
Also review demographic analysis results. Consultant will assist City in establishing water
use efficiency goals to incorporate into demand projections. See task 403.
307. Project Water Demands.
• Evaluate impact of climate change on demand trends based on results of local
climate models.
• Establish planning values of parameters for projecting future demands including
peaking factors, DSL, and ERU value and typical ERU equivalents for each
customer class.
• Use electronic demand projection tool to estimate future accounts, ERUs, and water
demand for each pressure zone. Develop low, medium, high, and climate change
demand projection scenarios. The range of future demand projections will be based
on the statistical variation in the historical ERU and DSL values, uncertainty in the
population projection and the effects of climate change. Up to 15 of the City's largest
customers will be evaluated and projected separately and added to other projected
system demands. Demand projections will be developed for each planning year.
308. Meeting No. 5— Demand Projections. Meet with the City to review demand projections.
309. Prepare Draft Chapter 3— Planning Dafa and Water Demand Forecasts.
Assumqtions
• The City can provide all elements listed under City Deliverables below.
• This scope does not include multiple iterations for demand projections.
Citv Deliverables
• Items listed in Task 301.
• Build-out development plans from CED staff.
• Water use efficiency goals.
• Comments to Consultant deliverables.
Consultant Deliverables
• Meeting agenda and minutes.
• Draft Chapter 3— Planning Data and Water Demand Forecasts.
• Comment Response Log for Chapter 3.
• Electronic demand forecast tool.
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Meetinqs
• Meeting No. 3— Demographic Projections.
• Meeting No. 4— Historical Demand, Demographic Projections, and WUE Goals.
• Meeting No. 5 — Demand Projections.
TASK 400 — WATER USE EFFICIENCY AND CONSERVATION
The purpose of this task is document the City's Water Use Efficiency (WUE) Program in
Chapter 4.
Task 400 Activities
401. Update Consumption Trends. Update charts of historical consumption trends.
402. Update DSL Trends. Report the City's historical DSL trends.
403. Develop Draft WUE Goals. Provide analysis of historical consumption and DSL trends
equivalent to that provided in the 2012 Plan. Propose potential WUE goal updates and
work with the City to select WUE goals that align with the Saving Water Partnership
(SWP) and are realistic as informed by historical water consumption trends. Consultant
will incorporate WUE goals into the demand projections and the City will have the
opportunity to see how the WUE goals impact the demand projections before finalizing the
goals.
404. Describe Reclaimed Water Use. Update the Chapter 4 description of the City's reclaimed
water use and list of potential customers. Develop Appendix M —Water Reclamation
Checklist.
405. Prepare Draft Chapter 4— Water Use Efficiency and Conservation Plan. Update Chapter 4
to reflect the City's current conservation programs and updated WUE goals.
Assumptions
• City will take WUE goals to City Council for approval.
• If required, the City will develop a Water Loss Control Action Plan.
Citv Deliverables
• Comments to Consultant deliverables.
Consultant Deliverables
• Meeting agenda and minutes.
• Draft Chapter 4 —Water Use Efficiency and Conservation Plan.
• Comment Response Log for Chapter 4.
• Appendix M —Water Reclamation Checklist.
Meetinqs
• Meeting No. 4— Historical Demand, Demographic Projections, and WUE Goals.
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TASK 500 — POLICIES, CRITERIA, AND STANDARDS
The purpose of this task is to document the City's current policies, criteria, and standards in
Chapter 5.
Task 500 Activities
501. Request and Review Data. City will provide changes to City policies, criteria, or standards
since 2012 Plan update.
502. Standards and Developer Extension Agreement Update Meetings. Meetings for the
update of the City's standards and Develop Extension Agreement will include:
• Meeting S1 — Kick-off Meeting.
• Meeting S2 — Meeting to Discuss Proposed Standard Details and Design and
Construction Standards Memorandum.
• Meetings S3 and S4 — Review meetings after City's review of the Draft and Draft
Final versions of the Standard Details, Design and Construction Standards, and
Developer Extension Agreement Submittals.
• Meeting S5 — One Miscellaneous Standard Specifications and Details Meeting.
503. Review Example Water Standards and Developer Extension Documents. Review City's
existing water standards, standard details and specifications, and developer extension
agreement documents. Also review example documents from the City of Bellevue, City of
Kent, Covington Water District, and Soos Creek Water and Sewer District. Consultant to
submit a Standard Details Memorandum with questions and a Draft list and set of
proposed standard details for City review/input (may have hand edits for consideration or
questions written on details). Details will be copies from the cities and/or water districts.
504. Update City Water Standard Details. Revise and update existing City water standard
AutoCAD details and develop new details similar to the ones from the cities and utility
districts mentioned in Task 502 above.
505. Update City General Design and Construction Standards for Developer's Extension of City
Water Mains. Revise and update existing City general design and construction standards
for developer's extension of City water mains. Internal QA review of all final deliverables.
506. Develop Utility Developer Extension Agreement. Develop a Utility Develop Extension
Agreement for the City. Internal QA review of all final deliverables.
507. Prepare Draft Chapter 5— Policies, Criteria, and Standards. Updates to water standards,
design and construction standards, and developer extension will be mentioned in Chapter
5. Additionally all policy changes discussed at Meeting 2 will be included in Chapter 5.
Assumptions
• The City can provide all elements listed under City Deliverables below.
• Chapter 5 will only require minor updates.
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• Up to 34 of the existing City water standard AutoCAD details will be updated — assumes
making minor revisions using the City of Bellevue's existing standard details. Assumes
1.5 hours of AutoCAD editing per detail for all edits (all revisions).
• Up to 16 new water standard AutoCAD details will be developed based on the document
review and input from the City, utilizing the City of Bellevue's CADD details. Assumes 2
AutoCAD hours per detail for CADD edits including all revisions.
• The City will provide its water standard details in AutoCAD.
• The City will secure and provide the water standard details in AutoCAD from the City of
Bellevue that will be included in the City's standards.
• The City will provide a standard detail title block in AutoCAD for use.
• The 2016 Bellevue Water Engineering Standards will be used as a starting point to update
the City general design and construction standards for developer's extension of City water
mains.
• The updated standards will consist of up to 100 pages.
• The City will provide their standards and the City of Bellevue's Water Engineering
Standards in MS Word or PDF.
• The 2016 Bellevue Utility Developer Extension Agreement will be used as the basis for
the City's extension agreement. .
• The Utility Developer Extension Agreement will consist of up to 40 pages.
• The City will provide the City of Bellevue's Utility Developer Extension Agreement in
MSWord or PDF.
Citv Deliverables
• Items listed in Task 501.
• City's existing water standard details in AutoCAD.
• City of Bellevue's water standard details in AutoCAD that will be included in the City's
standards.
• Standard detail title block in AutoCAD.
• Comments to Consultant deliverables
Consultant Deliverables
• Draft Chapter 5— Policies, Criteria, and Standards.
• Comment Response Log for Chapter 5.
• Standard Details Submittal Memorandum with questions and a Draft list and set of
proposed standard details for City review/input (may have hand edits for consideration or
questions written on details). Details will be copies from the cities and/or water districts.
• Draft, Draft Final, and Final water standard details on the City's title block. Up to 50
details. All in submitted in AutoCAD and PDF file formats.
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• Draft, Draft Final, and Final general design and construction standards for developer's
extension of City water mains. Submitted in MS Word and PDF formats.
• Draft and Final Developer Extension Agreement. Submitted in MS Word and PDF formats.
• Appendix J — Standards Specifications and Details.
Meetinqs
• Standards and Developer Extension Agreement Update Kick-off Meeting.
• Meeting to discuss proposed standard details and design and construction standards
memorandum.
• Review meetings after City's review of the Draft and Draft Final Standard Details, Design
and Construction Standards, and Developer Extension Agreement Submittals.
• Miscellaneous standard specifications and details meeting.
TASK 600 — WATER SUPPLY, WATER RIGHTS, AND WATER QUALITY
The purpose of this task is evaluate the City's water resources. Chapter 6 will document the
City's existing water resources, list the City's water rights, present the results of a supply
reliability and redundancy analysis and describe the City's water quality management program.
Task 600 Activities
601. Request and Review Data. The following data is anticipated to be required from the City
for Task 600:
• Changes to water rights and pending water rights applications.
602. Update Water Supply Resources Description. Update the Chapter 6 description of the
City's Water Supply Resources including condition.
603. Assess Water Rights. Consultant will review the City's water right portfolio to ensure
consistency with Department of Ecology's records. Consultant will verify that the attributes
of the water-right authorizations are consistent with the City's use of the supply sources,
and that the additive / nonadditive designations are properly designated. Consultant will
update the water rights status table for the WSP, and update language in Chapter 6 as
needed.
604. Update Description of Water Quality Plan and Treatment. Update the Chapter 6
discussion of applicable water quality regulations and the City's water quality monitoring
program based on the Drinking Water Quality Monitoring Plan provided by the City.
605. Update Wellhead Protection Plan.
• Consultant will employ the existing Renton Groundwater Flow Model to define 6-
month capture zones for the City's WHPP. The capture zone definition will represent
a shift in the distribution of pumping between downtown wells with the same
absolute rate of withdrawal as previously modeled. Model results will be presented
as two-dimensional "footprints" of capture zones, but our write-up will address 3D
considerations (e.g. whether capture zones remain deep in the groundwater flow
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system or draw from the shallow water table). The 6-month capture-zone delineation
will be added to existing capture-zone maps previously developed by PGG and 6-
month, 1-year, 5-year, and 10-year capture zone polygons in geodatabase file
format will be provided to the City.
• Consultant will also update the hazards inventory section of the WHPP. As part of
the update, Consultant will inventory and map potential and confirmed contaminant
sources within the delineated wellhead protection areas. Consultant will generate a
list of potential and known contaminated sites based on state and federal listings as
well as available City and County data. These potential and known contaminated
sites will be mapped in GIS, sorted to exclude listings outside of the City's
designated wellhead zones, and then ranked according to the DOH prioritization
categories. After working with the database to remove duplicate or mis-located sites,
Consultant will prepare a list of sites within (or adjacent to) the capture zones to
support a windshield survey of key sites. Consultant will perform the windshield
survey with a City Staff member to verify the listings and add any locations of
concern not captured by the database. Consultant's analysis of potential hazards
will also include consideration of land-use zones (existing zoning) and designated
critical areas as general categories. Consultant will provide a memorandum
summarizing the findings of the hazard inventory, which will include maps and
tables of ranked hazards. It will be signed and stamped by a licensed
hydrogeologist. The document will serve as an appendix to the City's WSP
document which will be submitted to DOH. Consultant will also provide final versions
of the database and GIS coverage in appropriate digital formats as requested by the
City.
606. Perform Supply Reliability Analysis. Evaluate the City's ability to supply the water system
in accordance with its supply reliability and redundancy criteria for the existing, 10-, and
20-year planning periods. Update water rights self-assessment tables (DOH tables 3 and
4).
607. Meeting No. 6— Water Supply, Water Rights, and Water Quality. Review water rights and
supply analysis.
608. Prepare Draft Chapter 6— Water Supply, Water Rights, and Water Quality. Update
Chapter 6 based on the results of Task 600 subtasks and summarize recommended water
supply improvements.
Assumptions
• The City can provide all elements listed under City Deliverables below.
• Scope does not include recalculation of the 1-, 5- and 10-year capture zones; thus, the
redistribution of pumping is assumed not to significantly affect delineations of these longer
travel-time capture zones.
Citv Deliverables
• Items listed in Task 601.
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• Current Cross Connection Control Plan.
• Current Drinking Water Quality Monitoring Plan.
• Water Shortage Response Pian.
• Comments to Consultant deliverables.
Consultant Deliverables
• Meeting agenda and minutes.
• Draft Chapter 6 —Water Supply, Water Rights, and Water Quality.
• Comment Response Log for Chapter 6.
• TM 1 — Hazards Inventory.
• Appendix L—Wellhead Protection Plan.
Meetinqs
• Meeting No. 6 -Water Supply, Water Rights, and Water Quality.
TASK 700 — MODELING AND SYSTEM ANLYSIS
The purpose of this task is to evaluate the current and future system to identify deficiencies in
pumping, storage, and distribution capacity. Desktop evaluations will be performed to identify
pumping and storage deficiencies. Then the consultant will update and calibrate the City's
hydraulic model and evaluate the system's fire flow, pressure, and velocity performance.
Task 700 Activities
701. Request and Review Data. The following data is anticipated to be required from the City
for Task 700:
• Updated Hydraulic Model.
• AMI data.
• SCADA data.
• Pipeline age, material and diameter in GIS or Excel format.
702. Perform Pumping Analysis. Evaluate the City's ability to pump in accordance with its
pumping reliability and redundancy criteria for the existing, 10-year and 20-year planning
periods.
703. Perform Storage Analysis. Identify storage volume requirements for each pressure zone
based on the City's storage criteria for operational, equalizing, fire suppression and
standby volumes. The storage analysis will be performed for the existing, 10-, and 20-year
planning periods to identify storage deficiencies.
704. Perform Limiting Capacity Analysis. Evaluate the City's supply, pumping, and s#orage
capacity against DOH minimum criteria for each of the planning years and report the
surplus capacity of each component in terms of ERUs per the method described in
Chapter 6 of the DOH Water System Design Manual.
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705. Develop Diurnal Curves for Each Service Area. Consultant will use AMI hourly
consumption data for a two week period during the winter (average conditions) and a two
week period during the summer (maximum conditions) to develop new residential and
non-residential diurnal curves for each service area. Custom diurnal curves will be
developed for large customers.
706. Update Water Model/Input Demands. Consultant will do an overall check of the hydraulic
model to verify that it is running correctly. It is assumed that the model received from the
City is up-to-date, matches the City's GIS data, and that no updates to pipes are required.
If nodes or pipes need to be changed in the hydraulic model, City staff will make the
changes and provide Carollo with an updated model.
Projected demands will be applied to the model based on meter locations and demand
factors for each customer class. Projected demands for the largest customers will be
applied directly to each customer location. The demands will include the current year for
model calibration, as well as the 10-year and 20-year ADD and MDD for planning.
Consultant will verify that the model is set up to be able to perform water age analysis in
the future.
707. Develop Technical Memorandum (TM) 2 — Model Calibration Plan. Prepare a Model
Calibration Plan that documents the hydrant flow test and calibration process. Consultant
will identify approximately 20 flow test sites in TM 2 and include a request for SCADA data
required for model calibration. Consultant and City will scout each hydrant flow test site to
identify test hydrants, discuss test procedures, and determine traffic control and water
management requirements of the sites. The City will provided hourly SCADA data for
supply flow rates, reservoir level changes, as well as pumping information during hydrant
flow tests.
708. Perform Hydrant Flow Tests. Consultant will provide up to 15 pressure loggers to be used
for hydrant flow testing at up to 20 locations. City staff will install pressure loggers at pre-
determined locations. Consultant will accompany City staff during flow testing and will
read and record flow hydrant flows and pressures. All residual hydrant pressure results
will be measured by pressure loggers in addition to manual pressure readings by City staff
and recorded by Consultant staff.
709. Calibrate Water Model for Steady State. Calibrate the model using current hydrant flow
test data and AMI data for the hydrant flow test period. Establish and verify appropriate
model settings and parameters (such as tank levels, pump curves, etc.) using data
provided by City, including SCADA information. Calibrate the hydraulic model according to
M32 guidelines.
710. Calibrate the Water Model for Extended Period Simulation (EPS). Calibrate the model
using the diurnal curves developed in Task 707, winter and summer SCADA data
provided by the City, and pressure logger data. Consultant will work with City to develop a
specific strategy for calibration of the Valley 196 Zone in light of the unreliable North
Talbot Reservoir level data.
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711. Meeting No. 7— Desktop System Analysis and Calibration Results. Review preliminary
pumping and storage analysis results and discuss potential improvement projects. Review
model calibration results.
712. Perform Fire, Pressure, and Velocity Analysis. Using the hydraulic model, evaluate
available system fire flows, system pressures, and system velocities against City's
distribution system criteria. Consultant will identify deficiencies under the MDD plus fire
flow simulations and the peak hour simulations for the existing, 10-year and 20-year
planning periods.
713. Update Pipeline Remaining Useful Life Analysis. Use City's current GIS data to update the
pipeline remaining useful life analysis.
714. Meeting No. 8— Preliminary Distribution System Deficiencies. Review identified
distribution system deficiencies.
715. Identify Improvement Projects. Identify improvements to address supply, pumping,
storage, treatment, water quality, auxiliary power, and distribution system deficiencies.
Improvements will be sized to meet 20-year demand conditions. Prepare figures showing
results of pressure, velocity, and fire flow analysis after implementing recommended
improvements.
716. Meeting No. 9 - Identified Improvements. Review proposed improvements to be included
in the CIP. Develop project prioritization criteria with City staff.
717. Prepare Draft Chapter 7— System Analysis.
718. Prepare Appendix K. A description of the model calibration will be developed as a part of
Appendix K— Hydraulic Model Calibration.
Assumptions
• The City can provide all elements listed under City Deliverables below.
• A minimum of three (3) City employees will be available during hydrant flow testing. City
staff will be responsible for installation/removal of data loggers on hydrants, operation of
valves, driving City vehicles, or any other function involving City property.
• For hydrant flow testing, the City will provide at least two (2) pressure dial gauges for
residual hydrants, 2 diffusers with pressure and flow gauges, and radios.
• Two (2) Consultant employees will conduct hydrant flow testing along with City
employees.
• Consultant will provide up to 15 pressure loggers for hydrant flow testing at up to 20 sites.
Pressure hydrant results will be measured by pressure loggers in addition to manual
readings.
• It will take no more than eight (8) days to accomplish hydrant flow testing.
• Hydraulic model provided by City will be up-to-date and matching GIS.
• Although development of four (4) demand projection scenarios are scoped in Task 300,
one demand scenario will be selected for the system analysis. Similarly, it is assumed that
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one supply scenario will be used for the analysis. The scope does not include iterations to
evaluate more than one demand or supply scenario.
• Any needed pump station or storage improvements will be identified by capacity and
zone; specific sites will not be identified.
Citv Deliverables
• Items listed in Task 701.
• Comments to Consultant deliverables.
Consultant Deliverables
• Meeting agenda and minutes.
• TM 2 — Model Calibration Plan.
• Draft Chapter 7 —System Analysis.
• Draft Appendix K— Hydraulic Model Calibration.
• Comment Response Log for Chapter 7 and Appendix K.
• Calibrated Hydraulic Model.
Meetinqs
• Meeting No. 7 — Desktop System Analysis and Calibration Results.
• Meeting No. 8 — Preliminary Distribution System Deficiencies.
• Meeting No. 9 — Identified Improvements.
TASK 800 — OPERATION AND MAINTENANCE
The purpose of this task is to describe the City's O&M activities, define O&M goals, and
estimate the full time equivalent work force required to achieve the City's goals.
Task 800 Activities
801. Request and Review Data. Consultant will request data required to update Chapter 8. The
following data is anticipated to be required from the City for Task 800:
• Historical O&M Budget and expenditures (2007-2016).
• Historical O&M Staffing Levels (2007-2016).
802. Meeting No. 10— Operation and Maintenance. Meeting with O&M staff to discuss O&M
programs, determine O&M goals, and develop O&M standards.
803. Document O&M Programs. Document existing and planned O&M programs including
scheduled and planned O&M activities.
804. Document O&M Standards and Goals. Develop a list of potential programmatic O&M
standards based on industry standard best practices and City specific best practices for
City review and selection. Document the O&M standards selected by the City per the
discussion with O&M staff at Meeting 10. Summarize O&M recommendations and
improvements.
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805. Estimate Work Force Requirements. Estimate O&M management, specialist,
maintenance, operations, and engineering work force requirements to achieve O&M
goals. Workforce estimates will be based on historical staffing levels and budget for the
tasks identified as part of the O&M program summary.
806. Prepare Draft Chapter 8— Operation and Maintenance. Update Chapter 8. Include a
discussion of City's O&M goals and work force estimate.
Assumptions
• The City can provide all elements listed under City Deliverables below.
• City will define its O&M goals.
• Task 800 does not include development of an O&M manual.
Citv Deliverables
• Items listed in Task 801.
Consultant De�iverables
• Meeting agenda and minutes.
• Draft Chapter 8 —Operations and Maintenance.
• Comment Response Log for Chapter 8.
Meetinqs
• Meeting No. 10 —Operation and Maintenance.
TASK 900 — CAPITAL IMPROVEMENT PLAN
The purpose of this task is to develop Chapter 9—Capital Improvement Plan. Chapter 9 will
summarize the recommended improvements for supply, pumping, storage, and the distribution
system as identified in previous Chapters.
Task 900 Activities
901. Request and Review Data. The following data is anticipated to be required from the City
for Task 900.
• Bid costs of recent projects.
• Cost estimates for projects not identified by the system analysis.
902. Develop Electronic CIP Tool. Develop an electronic CIP tool that describes all CIP
projects, their costs, and timing. Tool will include summary tables of all projects.
903. Prioritize and Categorize Projects. Prioritize improvement projects. All projects will be
scheduled for a year within the 10-year planning period, or for the 2029-2038
implementation period of based on project prioritization. Projects not identified in the Plan
will be incorporated by the City into the Plan and prioritized during this task. Projects will
be categorized as repair and rehabilitation, improvement, or capacity related.
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904. Estimate Project Costs. Develop cost estimates for pipe replacement, pump station,
reservoir, and other recommended improvement projects. City will provide recent project
costs to use as the basis for planning estimates. Carollo will also draw upon other sources
of cost data to estimate project costs.
905. Meeting No. 11 — Capifal Improvement Plan. Review preliminary CIP. Refine project
timing and cost estimates.
9q6. Prepare Draft Chapter 9— Capital lmprovement Plan.
Assumptions
• The City can provide all elements listed under City Deliverables below.
• City will provide recent project costs to use as the basis for planning estimates.
Citv Deliverables
• Items listed in Task 901.
Consultant Deliverables
• Meeting agenda and minutes.
• Draft and Final CIP Tool.
• Draft Chapter 9— Capital Improvement Plan.
• Comment Response Log for Chapter 9.
Meetinps
• Meeting No. 11 — Capital Improvement Plan.
TASK 1000 — FINANCIAL PROGRAM
The purpose of this task is to develop Chapter 10— Financial Program. Chapter 10 will
summarize the financial status of the City and provide a cursory evaluation of the City's ability to
finance necessary capital improvements included in the CIP.
Task 1000 Activities
1001. Request and Review Data. The following data is anticipated to be required for Task 1000:
• Three (3) years of historical financial reports for all water related funds.
• Current budget for all water related funds.
• Beginning current year fund balances for all water related funds, including reserves.
• Outstanding debt schedules and most recent bond resolution.
• Number of customers, consumption, billing totals for billing last three (3) years.
• Ordinances or current City policies on all rates, fees, and charges for water.
1002. Summarize Historical Financial Performance. A financial overview of the water utility for
three (3) years will be prepared based on data provided by the City under Task 1001.
Outstanding debt for the utility will be detailed.
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1003. Summarize Current Rates, Fees, and Charges. The current rates, fees, and charges will
be described for the water utility based data provided by the City under Task 1001.
1004. Describe CIP Funding. The City's philosophy of funding its CIP program will be described
and funding sources for recommended CIP projects will be identified.
1005. Project Ten-Year Revenues and Expenses. Consultant will create a Financial Forecast
Tool to project revenue for the ten-year period, and compare to expenses for operations,
maintenance, administration, debt, capital improvements, and reserves. Consultant will
evaluate the City's debt balance under current rate structure. Financial Forecast Tool will
be included in the same workbook as the CIP Tool.
1006. Meeting No. 12— Financial Program. Meet with City staff to review the financial outlook.
1007. Prepare Draft Chapter 10— Financial Program.
Assumptions
• The City can provide all elements listed under City Deliverables below.
Citv Deliverables
• Items listed in Task 1001.
Consultant Deliverables
• Meeting agenda and minutes.
• Electronic Financial Forecast Tool (Part of CIP Tool).
• Draft Chapter 10— Financial Program.
• Comment Response Log for Chapter 10.
Meetinqs
• Meeting No. 12— Financial Program.
TASK 1100 — PLAN INTEGRATION
The purpose of this task is to integrate the chapters developed in the previous tasks into a clear
and comprehensive Water System Plan document. The team will develop an executive
summary, update draft chapters per the City's comments recorded in the comment response
log, and develop a City Review Draft Plan, Agency Review Draft Plan, and Final Plan. The
Consultant will assist the City during the Plan approval process, as required.
Task 1100 Activities
1101.Prepare Executive Summary. The Consultant will prepare an executive summary,
summarizing each element of the Comprehensive Plan.
1102.Prepare City Review Draft. The Plan will be developed as a Review Draft and reviewed by
City Staff. Prepare two (2) hard copies and PDF for the City to distribute for staff review.
1103.Meeting No. 13— City Review Draft. Meet with City staff to discuss comments of draft
document.
pw\1CarollolDocumentslClienVWAlRentoN_ProposalslWater System Plan Update 20171AdminlRenton_WSP SOW_FINAL_20170816,doc PAGE 20 OF 25
1104.Prepare Agency Review Draft Plan. Incorporate City comments into an Agency Review
Draft Plan to be submitted to Department of Health, Department of Ecology, King County,
and adjacent purveyors. Nine (9) notebook binders each containing a hard copy of the
Plan and a CD containing a PDF of the Plan will be produced. Consultant will distribute
hardcopy Plans to DOH (3 copies), King County (3 copies), and the City (3 copies).
Consultant will distribute electronic copies of the Plan to adjacent purveyors.
1105.Meeting No. 14— Utilities Committee Presentation of Plan. Consultant wifl present the
Agency Review Draft Plan to the Utilities Committee. The members of the Utilities
Committee will be provided with a copy of the Plan at least one week prior to the meeting.
1106.Documentation Required for Plan Approval. Consultant will prepare SEPA documentation,
coordinate completion of consistency statements, and other documentation necessary for
Plan approvaL
1107.Agency Record of Comment. Consultant will review agency review letters for incorporation
into the Final Plan. Consultant will compile and respond to agency comments in a record
of comment spreadsheet.
1108.Meeting No. 15—Agency Review Responses. Meet with City staff to review agency
review comments and City responses and determine changes to be made to Plan.
1109.Prepare Final Plan. Consultant will incorporate changes to Plan as required by agency
. review. Consultant will produce eight (8) notebook binders each containing a hard copy of
the Plan and a CD containing a PDF of the Plan. Consultant will distribute hardcopy Plans
to DOH (2 copies), King County (3 copies), and the City (3 copies). Consultant will
distribute electronic copies of the Plan to adjacent purveyors.
1110.Meeting No. 16— City Council Presentation of Final Plan. Consultant will present Final
Plan to City Council, if requested by City.
Assumptions
• No additional Plans will be developed.
• City will publish Agency Draft Plan for public comment and collect comments.
Citv Deliverables
• Prompt review comments of City Review Draft.
• Required documents for Appendices.
• Collect public and agency review comments and deliver to Consultant. City will develop
written responses received during Agency Review process.
• Post Plan on Website.
Consultant Deliverables
• Executive Summary.
• City Review Draft Water System Plan Update (two hard copies).
• Agency Review Draft Water System Plan Update (nine hard copies).
pw:llCarollolDocumentslClienUWAlRentonl_ProposalslWater System Plan Update 20171AdminlRenton_WSP SOW_FINAL_20170816.doc PAGE 21 OF 25
• Final Water System Plan Update (eight hard copies).
• Comment Response Log.
Meetinqs
• Meeting No. 13—City Review Draft.
• Meeting No. 14— Utility Committee Presentation of Plan.
• Meeting No. 15—Agency Review Responses.
• Meeting No. 16—City Council Presentation of Final Plan.
TASK 1200 — MANAGEMENT RESERVE
This task provides additional engineering services throughout delivery of the Project (e.g.
additional workshops, meetings, evaluations, etc.). Any work performed under this task will
require prior written authorization from the City's Project Manager. Authorization will specify the
requested scope of services and cost for the work, which will be reviewed, negotiated, and
agreed upon by the Project Manager and Consultant prior to performing the work.
pw:llCarollolDocumentslClienUWA/Renton/_Proposals/Water System Plan Update 2017IAdminlRenton_WSP SOW_FINAL_20170816.doc PAGE 22 OF 25
SUMMARY
The following tables provide a summary of the meetings and deliverables anticipated for this
scope of services.
Meetings Title
Meeting No. 1 Project Kickoff
Meeting No. 2 Planning Considerations and Existing System
Meeting No. 3 Demographic Projections
Meeting No. 4 Historical Demand, Demographic Projections, and WUE Goals
Meeting No. 5 Demand Projections
Meeting No. 6 Water Supply, Water Rights, and Water Quality
Meeting No. 7 Desktop System Analysis and Calibration Results
Meeting No. 8 Preliminary Distribution System Deficiencies
Meeting No. 9 Identified Improvements
Meeting No. 10 Operation and Maintenance
Meeting No. 11 Capital Improvement Program
Meeting No. 12 Financial Program
Meeting No. 13 City Review Draft
Meeting No. 14 Utilities Committee Presentation of Plan
Meeting No. 15 Agency Review Responses
Meeting No. 16 City Council Presentation of Final Plan
Meeting S1 Standards and Developer Extension Agreement Update Kick-off
Meeting
Meeting S2 Meeting to discuss proposed standard details and design and
construction standards memorandum.
Meeting S3 Standards and Developer Extension Draft Review Meeting.
Meeting S4 Standards and Developer Extension Draft Final Review Meeting.
Meeting S5 Miscellaneous standard specifications and details meeting.
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Deliverables
Project Management Plan
All Meeting Agendas & Minutes
Project Progress Reports (monthly with invoices)
Data Request Spreadsheet
Executive Summary
Draft Chapter 1 — Introduction
Draft Chapter 2 — Existing System
Draft Chapter 3— Planning Data and Water Demand Forecasts
Draft Chapter 4—Water Use Efficiency and Conservation Plan
Draft Chapter 5— Policies, Criteria, and Standards
Draft Chapter 6—Water Supply, Water Rights, and Water Quality
Draft Chapter 7— System Analysis
Draft Chapter 8— Operations and Maintenance
Draft Chapter 9 — Capital Improvement Plan
Draft Chapter 10— Financial Program
Draft Appendix I — Demographic Projection Methodology
Draft Appendix J — Standard Specifications and Details
Draft Appendix K— Hydraulic Model Calibration
Draft Appendix L —Wellhead Protection Plan
Draft Appendix M —Water Reclamation Checklist
Draft Appendix O —Water Facilities Inventory Form
TM 1 — Hazards Inventory
TM 2 — Model Calibration Plan
Comment Response Logs for all Chapters
City Review Draft Water System Plan Update
Agency Review Draft Water System Plan Update
Final Water System Plan Update
Calibrated Hydraulic Model
Electronic Demand Forecast Tool
Electronic CIP and Financial Forecast Tool
Standard Details Submittal Memorandum with questions and a Draft list and set of proposed
standard details for City review/input (may have hand edits for consideration or questions
written on details). Details will be copies from the cities and/or water districts.
pw:1\CarollolDocuments\ClienNNAlRentonl_ProposalslWater System Plan Update 20171AdminlRenton_WSP SOW_FINAL_20170816.doc PAGE 24 OF 25
Draft, Draft Final, and Final water standard details on the City's title block. Up to 50 details.
Draft, Draft Final, and Final general design and construction standards for developer's
extension of City water mains.
Draft and Final Developer Extension Agreement
pw:llCarollolDocumentslClientlWAlRentonl_ProposalslWater System Plan Update 2017IAdminlRenton_WSP SOW_FINAL_20170816.doc PAGE 25 OF 25
EXHIBIT B
CITY OF RENTON
WATER SYSTEM PLAN UPDATE
PROIECT SCHEDULE
iiii�i��� ` , ' ' ��� � � iWiiiiii�
100—Project Management ,`,��
200—Introduction and Existing System �' Ch.1 and Ch.2
_ ` '�
300—Planning Data and Demand Projections �����_�' cn.s
� '_
400—Water Use Efficiency and Conservation ��'�_'cn.a
_
Draft Draft Final Final
500—Policies,Criteria,and Standards 'sca ' ' ' cn.s
' �" � S �
600—Water Supply,Water Rights, and Water �''cn.6
Quality � �
700—Modeling and System Analysis � � ,�
- Nydrant
Flow rests
800—Operation and Maintenance �o _..:,�__,.>::� cn.s
� i�
900—Capital Improvement Plan
1000—Financial Program
1100—Plan Integration
_ Carollo Task `�' Stantec Task � Meeting �,;�r Notice to Proceed
' Consultant Deliverable
- City Task `� :� PGG Task
' City Deliverable
EXHIBIT B
CITY OF RENTON
WATER SYSTEM PLAN UPDATE
PROIECT SCHEDULE
, � . . , > ; ' � . e : . : .
100—Project Management W
200—Introduction and Existing System
300—Planning Data and Demand Projections
400—Water Use Efficiency and Conservation
500—Policies, Criteria,and Standards
600—Water Supply,Water Rights, and Water
Quality
700—Modeling and System Analysis �� /cn.�
�
800—Operation and Maintenance
900—Capital Improvement Plan �. ��-�,�aa�`��;�
1000—Financial Program , w� � ,,,�° / cn.io
�
1100—Plan Integration Yz$�� .� "����'�"` � �' �
'_ �Agency Review Draft 'Finai Plan
City Review
Draft
� Carollo Task „�; Stantec Task Meeting
' Consultant Deliverable
- City Task �� PGG Task
' City Deliverable
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EXHIBIT C
CITY OF RENTON
WATER SYSTEM PLAN UPDATE
PROJECTBUDGET
TASK/DESCRIPTION PM oM Asst PM PE Modeling Analysis Flnancial GIS DP OTHER DIRECT COSTS
Kammereck lani a Thurman Reism e Wicklein Na�onnantl Tice Sllber Moreau Subconsul PECE
DirectLaborCos� $79.00 $493Bn $4079 $4506 $5962 53588 $49.85 $5365 $2540 CarolloLabor To�alCost SubMarkup To�alSub Trevel. TOTAL
1 6719 Ind�irect Labor Cost 132 0801 82.SSB422 $68 20 575 34 $99.68 $59.99 $83 34 g89 70 gqZ q7 Total Houre Cost @ 10% Cost Shipping and COST
015 FlvetlFee 31662015 197907633 $1635 51806 $23.09 $1438 $1998 $2150 $1018 PGG Printing
TotalLaborRale 8242.74 $151?3 $125.33 $13846 $183.19 $11025 $1531] $16485 57805 $ 11.70 TotaIODC
task 900-Ca ital Im rovement Plan 7 12 8 68 Y4 6 717 f 17.656 S - f - S - f 40 S 7.389 3 1,409 S 19.085
901 Requast antl Review Da�a 8 8 $ 1.225 $� - $ - $ - $ - $ 94 $ � 94 $ 1 319
902 Develop Electronic CIP Tool 8 2 20 24 54 S 8,484 S - $ - $ - S - $ 632 $ 632 $ 9116
903 Prioritrze antl Ca�egor¢e Pro�ects 8 8 $ 1,225 $ � - S - 5 - S - S 94 $ 94 $ 1 319
904 Es�imate Pro�ect Costs 2 16 18 S 2,754 S - $ - S - S - $ 211 $ 211 $ 2.965
905 MeeM1ng No 11-Captial Improvement Plan 4 8 2 14 $ 1.883 5 - S - S - $ 40 S i64 $ 204 S 2.087
906 Pre areDraRCha ter9-Ca Ital Im rovemen�Pro ram 1 2 B 4 15 $ 2,084 S - S - $ - S - S 176 $ 176 5 2,259
Task 1000-Finaneial Pr r 5 P 8 7B 6 97 3 74,685 S - f - f - f 40 S 1,735 S 7,775 S 15,880
1001 Reques�and Review Data B 8 $ 1.225 $ - $ - $ - S - $ 94 $ 94 S 1.319
1002 Summarize Hls�orical Financial Pertormance 6 6 $ 919 S - $ - $ - $ - $ 70 $ 70 $ 9B9
1003 Summarize Current Rates,Fees,and Charges i6 �6 S 2,451 $ - S - S - S - $ 187 S 187 $ 2638
1004 DeSCri�eClPFuntling B e $ �,225 $ - $ - $ " $ - $ 94 $ 94 $ �'3�9
1005 Pro�ect Ten-Vear Revenues and Expenses 16 16 $ 2,451 S - $ - 5 - S - S �e� S 181 S 2638
1006 Meeting No 12-F�inancial Program 4 4 B 2 18 S 2,854 $ - $ - S - $ 40 $ 211 S 251 $ 3.104
1007 Pre are Drafl Cha ter 10-Financial Pro ram 1 2 2 16 4 25 $ 3,560 $ - $ - $ - $ - $ 293 $ 293 $ 3,852
Task 11 W-Plan Int ratfon Yl 17 112 0 4 4 18 32 10Y 313 S 39,827 f - S - f - f 3,960 S 3,882 S 7,622 S 47,M9
1101 Prepare Execubve 5ummary 2 8 4 14 $ 1,966 $ - $ - $ - S - $ 184 $ 164 $ 2,129
1102 Prepare City Review Drafl 2 4 i6 4 4 4 4 12 24 74 $ 9,289 $ - $ - S - S 400 $ 866 $ 1.266 $ 10,555
1103 MeetingNo.13-CityReviewPlan 4 4 2 10 $ 1,628 $ - $ - $ - $ 40 $ 117 $ 157 S 1,785
1104 PrepareAgencyReviewDraRPlan 2 2 16 B 24 52 S 5,986 $ - $ - S - $ 1,800 S 6D8 $ 2.408 $ B,395
1105 Documentation Required far Plan Approval 1 6 4 11 S 1,307 $ - $ - $ - 8 - $ 129 $ 129 S 1,436
110fi Meeting No 14�Utilit�es CommllHee Presenta0on of Plan 4 12 6 2 24 S 3,550 S - $ - S - S 40 $ 281 $ 321 $ 3,871
1107 Agency Record of Commen� 2 2 24 B 36 $ 4,421 $ - S - $ - $ - S 421 $ 421 S 4,043
1108 Mee�ingNo 15-AgencyReviewResponse5 4 4 4 12 $ 1,784 $ - $ - S - S 40 $ 140 $ 180 $ 1.965
1109 PrepareF�inalPlan 4 2 16 8 32 62 $ 7.096 $ - $ - $ - S 1,600 $ 725 $ 2,325 $ 9,421
1110 Meehn No 16�Ci Gounal Presentation of Finel Plan 4 6 6 2 18 $ 2,798 $ - $ - $ - $ 40 $ 211 $ 251 S 3,049
Task1200-Mena emen<Reurve S - S - S - S - S - S - S - S 20,000
1201 Mana ement Reserve $ - $ - S - $ - $ - S - $ 20,000
Total 145 53 �70 174 97 598 78Y 712 192 210t S 784,667 f 78,995 S � 7,900 f 86,895 S 5,480 S 2d,582 S 30,062 f 437,419
suaye�oe�eionmem .
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