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HomeMy WebLinkAboutAdden 2 sY CAG-11-008, Adden #2-13 CITY OF RENTON COMMUNITY SERVICES DEPARTMENT ADDENDUM TWO TO CAG-11-008 AGREEMENT FOR SERVICES Exercise of Option to Extend Per Article 4 "Term" of the original Agreement CAG-11-008 which stated "This Agreement may be extended for additional periods of time upon mutual written agreement of the City and the Contractor hereto", this Addendum extends the term of Agreement an additional one year beyond its previously revised end date of December 31, 2013. THIS AGREEMENT is made as of the 15Y day of January. 2014, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and PSR HVAC & Mechanical Services, hereinafter referred to as "CONTRACTOR", to provide Mechanical Maintenance Services for Renton City Hall located at 1055 South Grady Way, Renton, Washington. The City and Contractor agree as set forth below. 1. Scope of Services. The Contractor will provide all material and labor necessary to perform all required mechanical maintenance services described in the Scope of Work, which is included with this Agreement as Attachment "A". 2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in the Services consisting of additions, deletions or modifications, the Contract Sum being adjusted accordingly. Such changes in the work shall be authorized by written Change Order signed by the City and the Contractor. 3. Time of Performance. The Contractor shall perform the Services as per the time schedule itemized in the Scope of Work. The quarterly services shall be performed within three (3) months from the execution of this agreement and every three (3) months thereafter. All of the Services shall be performed at mutually agreed upon times and days that reflect the operating hours and needs of the Renton City Hall. 4. Term of Contract. The Term of this Agreement shall be for the period from January, 2013, to December 31. 2014. This Agreement may be extended for additional periods of time upon mutual written agreement of the City and the Contractor. 5. Contract Sum. In consideration of the Contractor performing the specified Services, the City agrees to pay the Contractor an amount not to exceed $19.641.83 per quarter or $78.567.32 per year. In the event the city desires additional Services other than those described in the Scope of Work, the Contractor agrees to perform such Services according to the attached Rate Schedule, Attachment "D" or for an amount negotiated by the Parties, whichever is less. 6. Method of Pavmenl. Payment by the City for the Services will only be made per Attachment E / Contractor's Addendum A and a voucher or invoice is submitted in the form specified by the City. Payment will be made approximately thirty (30) days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Contractor for any work not completed in a satisfactory manner until such time as the Contractor modifies such work so that the same is satisfactory. 7. Prevailing Wages. Prevailing wages, in accordance with RCW 39.12, applies to this contract. The Contractor shall pay no less than the prevailing wage rate to all employees and filed required documentation with the State of Washington, Department of Labor and Industries. 8. Warranty. The contractor warrants for itself and all of its employees that they have the requisite training, skill and experience necessary to provide the Services specified in the Scope of Work and are appropriately accredited and licensed by all applicable agencies and governmental entities. 9. Independent Contractor. The Contractor and City agree that the Contractor is an independent contractor with respect to the services provided under this Agreement. Neither the Contractor nor any employee of the Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The Contractor shall be responsible for paying all applicable taxes including income and business taxes. 10. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of this Contract without express written consent of the City of Renton. 11. Record Keeping and Reporting. The Contractor shall maintain accounts and records which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Contractor agrees to provide access to any records required by the City. 12. Hold Harmless. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, including claims from third parties, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. 13. Dispute Resolution. Any dispute or disagreement arising between the Parties in connection with this Agreement shall first be attempted to be settled by the authorized representatives of each Party. The representative for the City is the Building Maintenance Manager or his designee. The authorized representative for the Contractor is Neil Bavins, President. Unresolved disputes can be submitted to the Community Services Administrator whose decision shall be final. 14. Termination. Prior to the expiration of the Term, this Agreement may be terminated without cause by either Party. The City may cancel this Agreement upon thirty (30) days written notice to the Contractor. The Contractor may cancel this Agreement only upon thirty (30) days prior written notice to the City. 15. Renton Business License. Prior to signing a contract, the Contractor agrees to purchase a City of Renton Business License and maintain the license in full force and effect throughout the work of the project. License may be purchased from the Finance Department located in the City of Renton Municipal Building, 1055 South Grady Way, Renton, WA. 16. Insurance. The Contractor shall maintain throughout the duration of this contract the following insurance requirements: General Liability insurance in the amount of$1,000,000 per occurrence/$2,000,000 aggregate; Professional Liability insurance in the amount of$1,000,000 per claim; Automobile Liability in the amount of$1,000,000 per accident; and proof of Workers' Compensation coverage. The City of Renton will be name as a Primary and Non-Contributory Additional Insured on the insurance policy and an endorsement stating such shall be provided. 17. Bonding. The Contractor shall secure and maintain in force throughout the duration of this contract an employee theft insurance policy with a $2,000.000 limit to include an employee dishonest/third party liability coverage. 18. Compliance with Laws. The Contractor and all of the Contractor's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. 19. Exhibits to Agreement. The following exhibits are attached to this contract and incorporated herein by this reference: Attachment A: Scope of Work Attachment B: City of Renton Insurance Requirements Attachment C: Contractor's Certificate of Insurance Attachment D: Contractor's Rate Schedule Attachment E: Contractors Addendum A/ Payment Schedule This Agreement is entered into as of the day and year written above. TR _ CITY OF RENTON ignat Signature N4'�f L l'�A41S �� Terry Higashiyama,Community Services Administrator Printed Name and Title Printed Name and Title PSR HVAC& Mechanical Services Business Name P.O. Box 27073 (3132 NE 133rd St) Mailing Address Seattle WA 98125 City State Zip 206-367-2500 Telephone CITY OF RENTON COMMUNITY SERVICES DEPARTMENT ADDENDUM TWO TO CAG-11-008 AGREEMENT FOR SERVICES Exercise of Option to Extend ATTACHMENT A Scope of Work HVAC&Mechanlca1 Srervlces CITY OF RENTON Mechanical Maintenance for Menton City Hall December 2010. Page 15 ATTACHMENT A SECTION 8 - SCOPE OF WORK FOR RENTON CITY HAIL The contractor will furnish all labor,.materials and equipment to perform all general preventive and corrective maintenance for the.HVAC Systems, including Direct Digital Controls, and the Domestic Cold and Hot Water Systems for the facility,.The only eXpeption will b.0-war ranty provided labor and,materials. Mocha.ntcal Scope: i i The scope.for a full service preventive maintenance contract'Includes the following: j 'l,.PrOVentlye Malnten ince The preventive maintenance of the mechanical equipment involved with the HVAC systems and the domestic water system,which includes Hot water bailers, circulation pumps and Heat tape. HVAC system includes Air filter replacement every four months, inspection of Air_Handleis, Condensers Evaporators;Heat Pumps,Air Compressors Exhaust Fans and Unit Heaters.The contractor shall provide an equipment log on each piece of ' mechanical equipment to track When preventive maintenance is performed. See attached equipment lists and floor plans for location of equipment. �..Semi-Annual:Maintenance Twice yearly maintenance inspections performed covering all mechanical equipment See detailed scope of work for specifics. i Z.Emergency Service Provide for emergency calls and cover complete cost of all parts and labor. Response to emergency call should be within two hours of the call for service. 4.Equipment Llst See Equipment Schedules—Sections:10&12 5.Oetalied Scope of Work i 1,.GENERAL:SCOPE OF WORK j Contractor shall provide full coverage on the HVAC equipment in EQUIPMENT SCHEDULES.This shall include Customer's computer hardware and software that monitor the HVAC equipment. The Contractor shall have a computer that will belong to the HVAC Contractor,but will be used.to.expedite speedy troubleshooting in servicing, and repairing,All VAV boxes, thermostats and related pneumatic and electrical equipment, tubing, and electrical lines are included.Also including all equipment, labor, materials, and subcontracted services to maintain—all HVAC equipment identified in EQUIPMENT SQH.EDIJI_ES inoptimum operat ng condition.Contractor . shall perform all services to keep:the HVAC equipment operating within the manufacturer's design parameters, including air balance if.necessery to-keep.room temperature.and humidity as per the Customer's request. Wl'rf W.inri1vac'.co n) i DIVAC&Mechanical Services CITY OF RENTON Mechanical Maintenance for Renton City Hall December 2010 Page. 16 Z ITEMS TO BE FURNISHED BY CONTRACTOR A, Contractor shall provide all.materials.required to perform.the work of this Agreement, including, but not limited to, replacement parts, assemblies, materials, oil, and refrigerant: Contractor shall provide all tools, refrigerant.cylinders,pumps, storage cabinets, and other equipment'required to perform the work specified in this Agreement. 8, Contractor shall provide all labor,'including supervision, support staff, and suobcontraoted services required to perform the work of this Agreement: C.Contractor shall have the following equipment on=site or in a.location that guarantees delivery to Customer's site in.(ess than four(4)hours: 1. Two high-pressure recovery systems system capable or recovering refrigerant in the largest air conditioning j In less than 8 hours, 2. Contractor shall provide equipment name,model number,serial number,and date certified to EPA. 3, Separate storage.tanks that will hold refrigerant from.the largest volume HVAC system and will not exceed i 00%of total volume-liquid Weight. 4. All required safety equipment.. S.SERVICES TO BE PERFORMED BY CONTRACTOR A.Gontractor shall provide a complete program of planned and corrective maintenance for all equipment listed in EQUIPMENT SCHEDULES. I i B. The planned maintenance program shall meet.the.manufactu:rer's requirements to properly maintain and' service the equipment,and shall include the procedures.listed in Attachment 1. C:Factory trained technicians shall perform ail planned and corrective maintenance tasks in accordance with service manuals issued by the equipment inanufacturers, D,The following services shall be performed on all equipment listed in EQUIPMENT SCHEDULES. 1)Contractor shall perform a minimum of: Filter Service—Every Four Months January May September Note:VAT units that were fitted with filters;filters have been removed and are not part.of this requirement,,our experience has shown that consistent filter changes On the MAH unit are more than adequate and that the VAT filters have a minimal effect on air quality and system performance. �v�snv,p s rh v�c.c:o rat A HVAC 66r Mochanlcaf Services CITY OF RENTON Mechanical Maintenance for Renton City Hall December 2010 Semiannual Test and inspectioh—. Page 17 January.July Annual Preventive Maintenance January j 2) Contractor shall provide pleated filters which are 100% synthetic media with and ASHRAE standard of 62,1,average atmospheric efficiency of 30%, and average resistance exceeding 90%by weight. The 2"filter handles up to 625 FPM.The filter pack shall be enclosed in a heavy duty,moistu're resistant, die-cut,frame that will not warp, crack, or distort. These filters are to be the:same size that is presently in the units now or the manufacturer's specifications;whichever is considered the highest,industrial standard, 3) Contractor shall replace all belts annually during the Annual Preventive Maintenance and at any other time the belts have cracked:or have areas that are worn out. ' 4)Contractor shall perform annual oil analysis.The oil analysis shall be performed during the Annual Preventive Maintenance, It the analysis shows High moisture or acid content,all filter driers shall be replaced and another test taken within thirty(30)days.This shall continue until it is acceptable. 5) Contractor shall. perform a megohm reading on all air conditioning compressors. The rTiegohrn. will be recorded and plotted for each compressor. This will be during the Anhu:al Preventive Maintenance,.each time a compressor is changed out, and anytime a unit has lost refrigerant and was in a vacuum.. If the megohm readings are 20% tower than the reading taken on the annual maintenance, or below 150 megohm.at 70 degrees,or lower'that 300 megohm at tit)degrees,the dryers shall be replaced and.another megohm reading taken within thirty.(30) days or after 40 hour of running time, Continue replacing dryers or complete other maintenance until the megohm reading is within acceptable limits. 6) Contractor shall perform vacuum testing whenever a:compressor has been oisassernbled, moisture has been found within the refrigerant circuit,.refrigerant has been lost,. or any repairs made in which vacuum is required. Contractor.shall evacuate the system to a minimum of 2 millimeters of mercury,and then secure the system for a minimum of 12 hours. If the system,vacuum does not increase more than 1 millimeter of mercury in 12 hours,the.system can be considered tight.The service technician must note this in the.service record. 7)Contractor shall calibrate and test all thermometers and:gauges during the Annual.Maintenance that i needed along with instruments necessary to tog equipment that is covered.under this Agreement. a re 8)Contractor shall provide all necessary equipment, labor,materials,and subcontracted services to maintain all equipment in prime. operating condition, consistent with manufacturer's service recommendations. This .Includes repairing any failure of any magnitude; using OEM procedures and-guidelines, OEM parts; OEM recommended oils;gaskets,supplies,etc.All call outs,overtime,and holiday tabor required are included in the Agreement price. i www jxsrbvA-r.cvn1 NNW AVW HVAC&Mechanical Services CITY OF RENTON Mechanical Maintenance for Renton City Hall De,c"ember 2010 Page 18 S) Contractor shall provide all necessary equipment, labor, materials,.and subcontracted services to perform regularly scheduled planned,corrective,and predictive maintenance tasks, using equipment history;operating hours,OEM requirements, and procedures on a day-to-day basis. 10)Alt failures shall be corrected Without delay.. HVAC equipment shall be returned to operation as soon as possible. Sufficient manpower shall be available so that planned maintenance tasks are not neglected or postponed. i 91)Contractor shall snake planned repairs acid replacements based on data deelved from oil analysis,.megohm reading,.operation logs.,service reports,vibration analysis(if needed),and other Inspections or testing. 12)Contractor shall maintain the highest standards of safety for people,.premises, and equipment. 4.RESPONSE TIME A.Contractor shall provide twenty-four(24)hour per day, seven(7)day per week service. B.Contractor shall respond to a routine service request received before:12:00 noon local time on the same day I of the request. C..Contractor shall respond to a routine service request received.after 12:00 noon local time on the same day ' of the request when possible,but never later.than 9:00 a.m,the day following the request, D. Contractor shall respond to an emergency service request.from Customer in less than two(2)hours after receiving.the request. E.Con#ractorwitl be considered to have responded to requests upon commencing work at Customer's premises. i F.Customer shall have sole authority to decide the nature or and set the priorities for all service requests. 5,APPROVALS REQUIRED A. Customer shall provide reasonable access to all equipment.Contractor shall: i 1)Obtain Customer's permission before shutting down any equipment, 2} Notify Customer prior to shutting down any equipment. Contractor shall tag and lock out all electrical disconnects while work is being done. 3)Notify Customer prior to welding or lighting any fires(torches,etc.)., 4)Contractor:shall stop work immediately if Customer reports any unsafe practices,procedures,or conditions. Contractor shall remedy the problem and with Customer's approval; continue work. 5)Notify Custorrier immediately upon starting any equipment. 6).Contractor shalt not duplicate the keys. ww ,psrtivae,conr 14VAC&Mechanical Services CITY OF RENTON Mechanical Maintenance for Renton City Hall D'ecetnber 2010. 6.REFRIGERANT REPORTS Page 19 A. Contractor shall provide Customer with a separate service report designed and used for refrigerant transactions only.The report shall be submitted the day of the transaction and shall include: 1)Date. 2)Service Representative's printed name and refrigerant usage certification number. 3)Chiller name using Customer's naming nomenclature. 4)Description of refrigerant leaks; recovery,,replacement,additions,and any unintentional Venting,: 8)Amount of,refrigerant removed. 6)-Amount of refrigerant added. 7)Repairs needed. 8)Refrigeration Certification. 9)Signature of Service Representative. 7.REFRIGERANT CONSERVATION PROGRAM 3 A.Contractor shall comply with Section 608 of theClean AirAct of 1990;Including the final regulations published on May 14,1993 or any,later statutes or regulations that supersede or amend the Clean AirAct.Contractor shall comply with ASHRAE 16 guidelines and.all federal,state,county,and local codes.Contractor shall comply with the most stringent of these guidelines.,codes,and statutes. R. Contractor shall provide one(1)annual refrigerant leak test and as Many additional leak tests as:required for optimal operation: 1-1igh-pressure machines shall be pressurized to a minimum of 300 psi. Contractor shall provide dry,nitrogen as the pressurization source. { a C,To test for leaks.the Contractor shall: I 1 1)Perform leak totting with an.electronic leak detector.2) Use soap bubbles to Confirm the size and leak`rate, 3)Schedule with Customer an immediate shut down if leak rate exceeds 1:0%of the total system charge per year. A. Contractor shall repair any refrigerant leaks.identiified during the a.nnual leak test or;other service work. Contractor shall perform repairs expeditiously to minimize further refrigerant loss. i 13. Contractor shalt provide a written.report documenting each refrigerant transaction. Refrigerant transactions Include the removal.and subsequent recharge of a machine, thte addition of new refrigerant to a machine,and the removal and reclaim of refrigerant from a machine.The:.report shall,be written:on a form designed solely for refrigerant transactions, wvrw.Nsrh9ae:cortt i Now HVAC&Mechan/cal Servtces CITY OF RENTON Mechanical Maintenance for Renton City Hall December 2.010 Page 20 Q.Contractor shall provide oertified reclaim and storage equipment for all refrigerants that are removed,stored, and recharged.Work shall be performed with technicians trained and certified for refrigerant handling. I D. Contractor shall be entirely responsible for the transfer, transportation; and alt other arrangements with a reclaim service when refrigerant Is reclaimed to current standards. i e.Contractor shall be entirely responsible for the transfer;transportation,and consignment of any refrigerant or oil that requires disposal.Contractor shall indemnify and hold the Customer from any penalties,.assessments, or moneys assessed Customer as a result of any hazardous waste cleanup required fo_r said items disposed of by Contractor.Contractor shall dispose of the refrigerant or oil according to the standards andreguiatlons of local, state, and federal agencies and shall be.responsible for all bills of lading and all record keeping involved With the disposal. F. Contractor shall implement a computer based refrigerant management program to track all refrigerant transactions. Contractor shall furnish Customer annual reports generated from the computer program. The reports shall comply with the record keeping requirements of Section 608 or the Clean AirAct of 1990,including the final regulations published on May 14, 1993: 8. SERVICE REPORTS G..Contractor shall provide Customer with a separate service report for each F(VAC equipment repair that shall include: 1)Date. 2)Service Representative's printed name. 3)Equipment name using Customer's naming nomenclature: 4) Detailed description of the problem. 5)Detailed summ'aryof work accomplished to solve the problem. 6)Parts used. 7)A statement that the problem was or was not resolved. j 8)Work left to be done. i 9)Man-hours used. 10)Refrigerant Certification. 11)Signature of Service Representative, A.Contractor shall provide Customer with a refrigerant report with the service tickets if refrigerant is used,and a complete report in the annual rna,intenance.report of how much refrigerant was used for'that year per air conditioning system. B.After the service.Representative:completes the service work,they will enter the.following information in the master log book:date, equipment,a brief description of service, and note any items that•will old other service personnel in the master tog book. C., Contractor shall provide Customer with additional reports as requested. wimpsrime.com MVAC&Mechanlcal Serv/ces CITY OF RENTON MechanfJoal Maintenance for Renton City Hall December 2010 Page 21 9:OPERATION INSPECTION A.Suction pressure. G,Volts—system running. B. Discharge pressure. H.Amperes of compressors and supply fans. C. Liquid line temperature. I. Superheat if applicable. D. Discharge terYtperature of compressor. J.Ambient temperature. E. Inlet air temperature. K.'Date. F.Outlet air temperature. L. Signature of Service Representative. 1.6 CONFERENCES Additional conferences,may be convened as needed to enhance communications between Contractor.and Customer.Either party shall request additional conferences at least twenty-four(24}hours prior to conference by (titter, fax, telephone, or personal request.All parties shall make every reasonable effort to accommodate. the requests, 11.SEMIANNUAL MAINTENANCE INCLUDING OPERATION LOG Contractor will.perform all of the indicated maintenance procedures at the intervals scheduled,This Will prolong the life of the unit and reduce the possibility of:equipment failure.Contractor shall provide all materials and labor to perform maintenance listed below,including, but not'limited to: A. Check the condition of the refrige.r'ant as indicated.by the liquid line slght glass/iholsture indicator(s). B..Check the compressor oil i6vel, C. Check unit suction and discharge pressures. Q. Generally inspect the unit for unusual conditions such as a noisy compressor, loose access-'panels, leaking Pips connections; etc.Replace all retaining screws in the access panels and condenser grilles. E.Check the unit wiring to be.sure all connections are secure: F.Ghec.k,the drain pans and condensate piping to be sure they are free of obstacles, Check Cooking dolls,wash out and clean the inside condensate pans and flush lines,and remove algae or any restriction that might cause water to backup in the coif. G.Test for excessive vibration. H. Check refrigerant charge. 1. Check crankcase heaters and controls: J.Check oil level. K.Check all operating controls Ono set to manufacturer`s specifications. L.Adjust belt tension. M. Check the extended fan bearing lines to be sure they are installed properly and are tight to the bearings. Lubricate the.beadrigs as disdussed in the Maintenance Procedures section. .N.Check the bearing set-screws to be sure the shaft is held securely.Make sure that all bearing braces are tight. Q.Check.ali refrigerant piping end fittings for leaks, evt�s+.tasrttvau.com 4* HVAC&M+echanlcgl services CITY OF RENTON Mechanical Maintenance for Denton City Hall December 2010 Rage 22 12.ANNUAL MAINTENANCE INCLUDING SEMIANNUAL MAINTENANCE AN4 CIPER/4TtfJ1V LOG A. Manually rotate.the condenser fans to check for proper s operation, inspect the fan mounting hardware for tightness,. B. Inspect the evaporator and condenser"calls.for dirt or debris and dean. i C.Inspect the exterior of the unit,Remove any corrosion and repaint.Check the condition of the gasket around the control panel door. it must fit correctly and be in good.condition to prevent leakage. D.Perform a megohen reading on all air conditioning compressors; E."Show ambient temperature vs,megohm reading. P Show graph and report on each compressor. G.Inspect the supply air.fart. 'K lubricate the motors of the supply fans. I. Perform an off analysis to determine:the.ecidity of the compressor oil and record the results: J.Check all safety controls and set.to manufacturer's specifications.. K, Inspect control panels and compressor Juhctlon box for tightn the wiring must be intact. ess of terminals and connections,Insulation on . i L.Check all control settings for accuracy. M.Inspect all control panel wiring to be sure that all connections are tight and that the wiring insulation is intact, N.Lubricate the supply and optional exh fan:shafts are field securely. ant fan:bearings.Make sure the bearing braces are tight and that the d:.Check the fan limit safety switches,adjustor replace as required. P. Check all othersafety controls. Q.Check aii operating controls. R. Complete Operation Inspection Log. Contractor shall provide a checklist for the use of Service Representatives when completing the maintenance, including yes or no questions,recorded readings,and co"mments where appropriate,to be signed b the Service I Representative. y i i vrvr�r.Nsrhvac.cont G�SY O� CITY OF RENTON COMMUNITY SERVICES DEPARTMENT ADDENDUM TWO TO CAG-11-008 AGREEMENT FOR SERVICES Exercise of Option to Extend ATTACHMENT B City of Renton Insurance Requirements City Of �y �µ Insurance Requirements For City of Renton The City of Renton typically requires the following industry minimum insurance limits: • $1,000,000 per occurrence Commercial General Liability (CGL); • $2,000,000 in the Commercial General Liability aggregate; • $1,000,000 Auto Liability(needed if a vehicle will be used in performance of work beyond normal commutes. This would include delivery of products to worksite); • Proof of Workers' Compensation coverage as required by the state (provide the Washington L&I or excess coverage policy number); • Excess Liability or Umbrella (if needed, at levels to be determined by unique exposure risk or if required in the contract;can be in tandem with CGL); • $1,000,000 Professional Liability(if required in the contract or if the professional services to be provided are excluded from the CGL policy). Requirements unique to the City of Renton: • Name the City of Renton as a Primary and Non-contributory Additional Insured on the policy (only applies to Commercial General Liability); • The City shall be provided with written notice of any policy cancellation within two business days of receipt of such notice by the policy holder; • Insurance certificate requirements can be waived for current WCIA members, with Risk Manager approval; • Put descriptive text of the project in the "Description of Operations" box;and • The certificate holder should read: City of Renton ATTN: (enter your City contact's name here and Department) 1055 South Grady Way Renton,WA. 98057 Direct any questions, comments, or concerns to: Gary Lamb, Risk Manager 425.430.7669-direct 425.430.7650- main 425.430.7665 -fax lamb @rentonwa.gov Revised 4/5/13 SY vy � CITY OF RENTON COMMUNITY SERVICES DEPARTMENT ADDENDUM TWO TO CAG-11-008 AGREEMENT FOR SERVICES Exercise of Option to Extend ATTACHMENT C Contractor's Insurance Certificate A�°* CERTIFICATE OF LIABILITY INSURANCE DA3/12/20 YYYY) 4/1/2014 3/12/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies,LLC-1 Kansas City 444 W.47th Street,Suite 900 No Ext: C No Kansas City MO 64112-1906 E-MAIL (816)960-9000 IN SURER(S)AFFORDING COVERAGE NAIC INSURER A: Zurich American Insurance Company 16535 INSURED PUGET SOUND REFRIGERATION,INC INSURER s: Great American Insurance Company 1304803 dba PSR MECHANICAL 16691 3132 NE 133RD STREET INSURER C: SEATTLE WA 98125 INSURER D INSURER INSURER COVERAGES MECSEO 1 CERTIFICATE NUMBER: 11127183 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE 1%%SUBR POLICY EFF PO ICY EXP POLICY NUMBER LIMITS • GENERAL LIABILITY Y N GL04886497-03 4/1/2013 4/1/2014 EACH OCCURRENCE 1,000,000 No MERCIAL GENERAL LIABILITY REMI DAMAGE TO RENcu D occurrence) 30O 000 CLAIMS-MADE 191 OCCUR MED EXP(Any one arson 10,000 PERSONAL 8 ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2.000,000 ICY X PRO- L $ • AUTOMOBILE LIABILITY N N BAP4886499.03 4/1/2013 4/1/2014 COMBINED SINGLE LIMIT s2,000,000 Px ANY A UTO BODILY INJURY(Per person) $XXXXXXX ALL OWNED gCHEDULED AUTOS X AUTOpS BODILY INJURY(Per accident $XX� X HIRED AUTOS X AUTOSWNED PROPER AMAGE Comp Ded$1 1X COLL Ded$1,(00 ere Id fit $XXXXXXX $XXXXXXX B �{ UMBRELLA LIAR [NOCCUR N N TUU018926703 4/1/2013 4/1/2014 EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 11000,000 DED I X I RETENTION$10,000 $XXX3xxX A WORKERS COMPENSATION WC TATU- OTH- AND EMPLOYERS'LIABILITY YIN N WC 4886501-03 4/1/2013 4/1/2014 X _ OFFICERIMEMBERpEXCWDExECUTIVE N/A E.L.EACH ACCIDENT $ 1,000,000 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE 1 OOO 000 DESCRIPTION F OPERATIONS below E.L.DISEASE POLICY LIMIT 1 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/(Attach ACORD 101,Additional Remarks Schedule,If more space is required) RE:FULL SERVICE HVAC MAINTENANCE FOR RENTON CITY HALL.CITY OF RENTON IS ADDITIONAL INSURED AS REQUIRED BY WRITTEN CONTRACT SUBJECT TO POLICY TERMS AND CONDITIONS.THE ABOVE REFERENCED COVERAGES ARE PRIMARY AND NON-CONTRIBUTORY,ONLY AS REQUIRED BY WRITTEN CONTRACT,SUBJECT TO THE TERMS AND CONDITIONS OF THE POLICY. CERTIFICATE HOLDER CANCELLATION See Attachment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 11127183 AUTHORIZED REPRESENTATIVE CITY OF RENTON ATTN:DIANE WAGNER,COMMUNITY SERVICES DEPT. 1055 SOUTH GRADY WAY RENTON WA 98057 ACORD 25(2010/05) © 9 All rights reserved The ACORD name and logo are registered marks of ACORD POLICY NUMBER:GL04886497-03 Additional Insured -Automatic - Owners, Lessees Or Contractors Policy No. Exp. Date of Pol. Eff. Date of End. Agency No. Addl. Pre.. Return Pre.. L04886497-03 4/1/2014 4/1/2013 37385-000 N/A N/A THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured: Address (including ZIP Code): This endorsement modifies insurance provided under the: Commercial General Liability Coverage Part A. Section H-Who Is An Insured is amended to include as an insured any person or organization who you are required to add as an additional insured on this policy under a written contract or written agreement. B. The insurance provided to the additional insured person or organization applies only to "bodily injury", "property damage"or"personal and advertising injury"covered under SECTION I-Coverage A-Bodily Injury And Property Damage Liability and Section I-Coverage B-Personal And Advertising Injury Liability, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"caused,in whole or in part,by: 1. Your acts or omissions;or 2. The acts or omissions of those acting on your behalf;and resulting directly from: a. Your ongoing operations performed for the additional insured,which is the subject of the written contract or written agreement;or b. "Your work"completed as included in the"products-completed operations hazard",performed for the additional insured,which is the subject of the written contract or written agreement. C. However,regardless of the provisions of paragraphs A.and B.above: 1. We will not extend any insurance coverage to any additional insured person or organization: a. That is not provided to you in this policy;or b. That is any broader coverage than you are required to provide to the additional insured person or organization in the written contract or written agreement;and 2. We will not provide Limits of Insurance to any additional insured person or organization that exceed the lower of: a. The Limits of Insurance provided to you in this policy;or b. The Limits of Insurance you are required to provide in the written contract or written agreement. Attachment Code:D459751 Certificate ID: 11127183 A The insurance provided to the additional insured person or organization does not apply to: "Bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering or failure to render any professional architectural,engineering or surveying services including: 1. The preparing, approving or failing to prepare or approve maps, shop drawings, opinions, reports, surveys,field orders,change orders or drawings and specifications;and 2. Supervisory,inspection,architectural or engineering activities. E. The additional insured must see to it that: 1. We are notified as soon as practicable of an'occurrence"or offense that may result in a claim; 2. We receive written notice of a claim or"suit"as soon as practicable;and 3. A request for defense and indemnity of the claim or"suit"will promptly be brought against any policy issued by another insurer under which the additional insured may be an insured in any capacity. This provision does not apply to insurance on which the additional insured is a Named Insured, if the written contract or written agreement requires that this coverage be primary and non-contributory. F. For the coverage provided by this endorsement: 1. The following paragraph is added to Paragraph 4.a.of the Other Insurance Condition of Section IV- Commercial General Liability Conditions: This insurance is primary insurance as respects our coverage to the additional insured person or organization,where the written contract or written agreement requires that this insurance be primary and non-contributory. In that event, we will not seek contribution from any other insurance policy available to the additional insured on which the additional insured person or organization is a Named Insured. 2. The following paragraph is added to Paragraph 4.b.of the Other Insurance Condition of Section IV- Commercial General Liability Conditions: This insurance is excess over: Any of the other insurance,whether primary,excess,contingent or on any other basis, available to an additional insured, in which the additional insured on our policy is also covered as an additional insured by attachment of an endorsement to another policy providing coverage for the same "occurrence", claim or "suit". This provision does not apply to any policy in which the additional insured is a Named Insured on such other policy and where our policy is required by written contract or written agreement to provide coverage to the additional insured on a primary and non-contributory basis. G. This endorsement does not apply to an additional insured which has been added to this policy by an endorsement showing the additional insured in a Schedule of additional insureds, and which endorsement applies specifically to that identified additional insured. Any provisions in this Coverage Part not changed by the terms and conditions of this endorsement continue to apply as written. U-GL-1175-B CW(3/07) Attachment Code:D459751 Certificate ID: 11127183 (W j Y Human Resources & Risk Management M E M O R A N D U M DATE: April 2, 2013 TO: Diane Wagner,Administrative Secretary I FROM: Gary B. Lamb, Risk Manager SUBJECT: Insurance Review/Puget Sound Refrigeration, Inc., dba: PRS Mechanical I have reviewed the certificate of insurance for the above-named entity. The insurance coverage provided for this entity meets the city's risk management requirements. H:\Risk\Certificates\Specic Memo\Clearwire Corporation_Diane Wagner 2011 Memo.doc V A � 4 CITY OF RENTON COMMUNITY SERVICES DEPARTMENT ADDENDUM TWO TO CAG-11-008 AGREEMENT FOR SERVICES Exercise of Option to Extend ATTACHMENT D Contractor's Rate Schedule NNW AVW NVAC&4fechankal Services pill 1100 CITY OF RENTON Mechanical Maintenance for Renton City Half De.cotnber 2,010 Page 24 ATTACHMENT D I CONTRACTOR'S RATE SCHEDULE Agreement Customor Rates. Regular Time $,1.30/hr Overtime $190/hr Double Time(Holidays) $210/hr Vehicle Charge $50 Environmental Fee $10 Unless a technician.is already on site; all"SPot"calls will have a 2- ur minimum billing. 1 i Lti4VVY.US t�l V:t C,C:0(1i VSSY (�Ci fi}� CITY OF RENTON COMMUNITY SERVICES DEPARTMENT ADDENDUM TWO TO CAG-11-008 AGREEMENT FOR SERVICES Exercise of Option to Extend ATTACHMENT E Contractor's Addendum A / Payment Schedule ATTACHMENT E CONTRACTOR'S ADDENDUM A 1. This agreement is payable, not to exceed, $ , 5.00 per quarter in advance beginning January 1, 2 K1. 2. City shall be responsible for all taxes applicable to the services and/or materials hereunder. 3. Excluded from this Agreement, unless otherwise stated herein, are repairs or replacement of items not normally mechanically maintainable such as, but not limited to, ductwork, boiler shell and tubes, cabinets, main power service; electrical disconnects, conduit and wiring, piping, tube bundles, valve bodies, coils, structural supports, storage tanks, casings, fixtures, grillage and tower fill. 4. Services (labor and/or materials) provided under this Agreement involving services not included within the scope of this Agreement will become an extra charge and invoiced separately from the sum stated in this Agreement. 5. Contractor will not be required to move, replace or alter any part of the building structure in the performance of this Agreement. 6. This Agreement does not include responsibility for operation of the system, design of the system, obsolescence, safety testing directed or required by any agency/company/person or organization, internal devices within the duct systems, ductwork insulation, cleaning the interior of ductwork, fire/smoke_ dampers, removal and reinstallation of valve bodies and dampers, repair or replacement necessitated by freezing weather, electrical power failure, low voltage/inadequate power, burned-out main or branch fuses, low water pressure, water condition, vandalism, misuse or abuse of the system(s), selection of domestic hot water temperatures, electrolysis, negligence of others (including City), failure of City to properly operate the system(s), requirements of governmental, regulatory or insurance agencies, or other causes beyond control of Contractor unless specifically stated otherwise herein. 7. Contractor expressly disclaims any and all responsibility and liability for the indoor air quality of the City's facility. 8. City shall permit only Contractor's personnel or agent to perform the work included in the scope of this Agreement. Should anyone other than Contractor's personnel perform such work, Contractor may, at its option, cancel this Agreement, eliminate the involved item of equipment from inclusion on this Agreement, or charge City for any related service work. 9. Contractor shall not be liable for any delay, loss, damage or detention caused by unavailability of machinery, equipment or materials, delay of carriers, strikes, including those by Contractor's employees, lockouts, civil or military authority, priority regulations, insurrection or riot, action of the elements, forces of nature, or during a period of the City being on credit hold or by any cause beyond its control. 10. City shall make available to Contractor's personnel all pertinent Material Safety Data Sheets (MSDS) pursuant to OSHA's Hazard Communication Standard Regulations. 11. Contractor's obligation under this proposal and any subsequent contract does not include the identification, abatement or removal of any asbestos products or any other toxic or hazardous wastes or materials, or any fungus(es) or spore(s); substance, vapor or gas produced by or arising out of any fungus(es) or spore(s); or any material, product, building component or-structure that contains, harbors, nurtures or acts as a medium for any fungus(es) or spore(s). In the event such substances, wastes and materials are encountered, Contractor's sole obligation will be to notify the Owner of their existence. Contractor shall have the right thereafter to suspend its work until such substances, wastes or materials and the resultant hazards are removed. The time for completion of the.work shall be extended to the extent caused by the suspension and the contract price equitably adjusted. 12. To the fullest extent permitted by law, City and Contractor shall mutually indemnify and hold each other harmless, its agent and employees from and against all claims, damages, losses and expenses (including but not limited to attorney's fees) arising out of, or resulting from the performance of work hereunder, provided that such claim, damage, loss or expense is caused in whole or in part by an active or passive act or omission of either City or Contractor, anyone directly or indirectly employed by City or Contractor, or anyone for whose acts City or Contractor may be liable, regardless of whether it is caused in part by the negligence of either City or Contractor. INT CITY INT CONTRACTOR ATTACHMENT E CONTRACTOR'S ADDENDUM A 1. This agreement is payable, not to exceed, $19 .00 per quarter in advance beginning January 1, W 1. 2. City shall be responsible for all taxes applicable to the services and/or materials hereunder. 3. Excluded from this Agreement, unless otherwise stated herein, are repairs or replacement of items not normally mechanically maintainable such as, but not limited to, ductwork, boiler shell and tubes, cabinets, main power service; electrical disconnects, conduit and wiring, piping, tube bundles, valve bodies, coils, structural supports, storage tanks, casings, fixtures, grillage and tower fill. 4. Services (labor and/or materials) provided under this Agreement involving services not included within the scope of this Agreement will become an extra charge and invoiced separately from the sum stated in this Agreement. . 5. Contractor will not be required to move, replace or alter any part of the building structure in the performance of this Agreement. 6. This Agreement does not include responsibility for operation of the system, design of the system, obsolescence, safety testing directed or required by any agency/company/person or organization, internal devices within the duct systems, ductwork insulation, cleaning the interior of ductwork, fire/smoke dampers, removal and reinstallation of valve bodies and dampers, repair or replacement necessitated by freezing weather, electrical power failure, low voltage/inadequate power, burned-out main or branch fuses, low water pressure, water condition, vandalism, misuse or abuse of the system(s), selection of domestic hot water temperatures, electrolysis, negligence of others (including City), failure of City to properly operate the system(s),' requirements of governmental, regulatory or insurance agencies, or other causes beyond control of Contractor unless specifically stated otherwise herein. 7. Contractor expressly disclaims any and all responsibility and liability for the indoor air quality of the City's facility. B. City shall permit only Contractor's personnel or agent to perform the work included in the scope of this Agreement. Should anyone other than Contractor's personnel perform such work, Contractor may, at its option, cancel this Agreement, eliminate the involved item of equipment from inclusion on this Agreement, or charge City for any related service work. 9. Contractor shall not be liable for any delay, loss, damage or detention caused by unavailability of machinery, equipment or materials, delay of carriers, strikes, including those by Contractor's employees, lockouts, civil or military authority, priority regulations, insurrection or riot, action of the elements, forces of nature, or during a period of the City being on credit hold or by any cause beyond its control. 10. City shall make available to Contractor's personnel all pertinent Material Safety Data Sheets (MSDS) pursuant to OSHA's Hazard Communication Standard Regulations. 11. Contractor's obligation under this proposal and any subsequent contract does not include the identification, abatement or removal of any asbestos products or any other toxic or hazardous wastes or materials, or any fungus(es) or spore(s); substance, vapor or gas produced by or arising out of any fungus(es) or spore(s); or any material, product, building component or-structure that contains, harbors, nurtures or acts as a medium for any fungus(es) or spore(s). In the event such substances, wastes and materials are encountered, Contractor's sole obligation will be to notify the Owner of their existence. Contractor shall have the right thereafter to suspend its work until such substances, wastes or materials and the resultant hazards are removed. The time for completion of the•work shall be extended to the extent caused by the suspension and the contract price equitably adjusted. 12. To the fullest extent permitted by law, City and Contractor shall mutually indemnify and hold each other harmless, its agent and employees from and against all claims, damages, losses and expenses (including but not limited to attorney's fees) arising out of, or resulting from the performance of work hereunder, provided that such claim, damage, loss or expense is caused in whole or in part by an active or passive act or omission of either City or Contractor, anyone directly or indirectly employed by City or Contractor, or anyone for whose acts City or Contractor may be liable, regardless of whether it is caused in part by the negligence of either City or Contractor. D , INTCITY IN CO NT ACTOR