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HomeMy WebLinkAboutAdden 1 _r CAG-11-008, Adden #1-12 CITY OF RENTON COMMUNITY SERVICES DEPARTMENT ADDENDUM ONE TO CAG-11-008 AGREEMENT FOR SERVICES Exercise of Option to Extend ADDENDUM ONE Per Article 4 "Term" of the original Contract Agreement CAG-11-008 which stated "This Agreement may be extended for additional periods of time upon mutual written agreement of the City and the Contractor hereto",this Addendum One extends the term of Agreement an additional one year beyond its original end date of December 31, 2012. THIS AGREEMENT is made as of the oq-9 day of n0?Ae� , 2012, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and PSR HVAC& Mechanical Services. hereinafter referred to as "CONTRACTOR",to provide Mechanical Maintenance Services for Renton City Hall located at 1055 South Grady Way, Renton, Washington. The City and Contractor agree as set forth below. 1. Scope of Services. The Contractor will provide all material and labor necessary to perform all required mechanical maintenance services described in the Scope of Work which is included with this Agreement as Attachment "A". 2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in the Services consisting of additions, deletions or modifications,the Contract Sum being adjusted accordingly. Such changes in the work shall be authorized by written Change Order signed by the City and the Contractor. 3. Time of Performance. The Contractor shall perform the Services as per the time schedule itemized in the Scope of Work. The quarterly services shall be performed within three (3) months from the execution of this agreement and every three (3) months thereafter. All of the Services shall be performed at mutually agreed upon times and days that reflect the operating hours and needs of the Renton City Hall. 4. Term of Contract. The Term of this Agreement shall be for the period from January 01, 2013,to December 31, 2013. This Agreement may be extended for additional periods of time upon mutual written agreement of the City and the Contractor. 1�,bit I . �5. Contract Sum. In consideration of the Contractor p he specifrvices,thel�City agrees to pay the Contractor an amount not to exceed per quarter or 0 per year. In the event the city desires additional Services other than those described in the Scope of Work,the Contractor agrees to perform such Services according to ��sb-fi :3S the attached Rate Schedul whichever is less. tachment "D" or for an amount negod by the Parties, per Attachment E 6. Method of Payment. Payment by the City for the Services will only be made afteFthe SeF iees have been peFfeFFAed and a voucher or invoice is submitted in the form specified by I the City. Payment will be made thirty(30) days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Contractor for any work not completed in a satisfactory manner until such time as the Contractor modifies such work so that the same is satisfactory. 7. Prevailing Wages. Prevailing wages, in accordance with RCW 39.12, applies to this contract. The Contractor shall pay no less than the prevailing wage rate to all employees. Contractor agrees to file Intents and Affidavits with Washington State Department of Labor& Industries. 8. Warranty. The contractor warrants for itself and all of its employees that they have the requisite training, skill and experience necessary to provide the Services specified in the Scope of Work and are appropriately accredited and licensed by all applicable agencies and governmental entities. 9. Independent Contractor. The Contractor and City agree that the Contractor is an independent contractor with respect to the services provided under this Agreement. Neither the Contractor nor any employee of the Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The Contractor shall be responsible for paying all applicable taxes including income and business taxes. 10. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of this Contract without express written consent of the City of Renton. 11. Record Keeping and Reporting. The Contractor shall maintain accounts and records which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Contractor agrees to provide access to any records required by the City. 12. Hold Harmless. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers,from and against any and all claims, including claims from third parties, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. 13. Dispute Resolution. Any dispute or disagreement arising between the Parties in connection with this Agreement shall first be attempted to be settled by the authorized representatives of each Party. The representative for the City is the Building Maintenance Manager or his designee. The authorized representative for the Contractor is NQ; &L►bqfZ.. D��AOOA— (name and title). Unresolved disputes can be submitted to the Community Services Administrator whose decision shall be final. 14. Termination. Prior to the expiration of the Term,this Agreement may be terminated without cause by either Party. The City may cancel this Agreement upon thirty(30) days written notice to the Contractor. Vontractor may cancel this Agreemenly upon thirty (30) days prior written notice to the City. 15. Renton Business License. Prior to signing a contract, the Contractor agrees to purchase a City of Renton Business License and maintain the license in full force and effect throughout the work of the project. License may be purchased from the Finance Department located in the City of Renton Municipal Building, 1055 South Grady Way, Renton, WA. 16. Insurance. The Contractor shall maintain throughout the duration of this contract the following insurance requirements: General Liability insurance in the amount of$1,000,000 per occurrence/$2,000,000 aggregate; Professional Liability insurance in the amount of$1,000,000 per claim;Automobile Liability in the amount of$1,000,000 per accident; and proof of Workers' Compensation coverage. The City of Renton will be name as a Primary and Non-Contributory Additional Insured on the insurance policy and an endorsement stating such shall be provided. 17. Bonding. The Contractor shall secure and maintain in force throughout the duration of this contract Eyb�e�e`f'�e �KSwraw�c 1ic,.� �•}l�+ aZ�ocab,00d Oeole C L7i3�anr�-y I�•iv'a �t4 (� GtiVtYac3� . 18. Compliance with Laws. The Contractor and ali of the Contracto 's employees shall perform the services in accordance with all applicable federal, state, county and city laws, �p codes and ordinances. 19. Exhibits to Agreement. The following exhibits are attached to this contract and incorporated herein by this reference: Attachment A: Scope of Work Attachment B: City of Renton Insurance Requirements Attachment C: Contractor's Certificate of Insurance Attachment D: Contractor's Rate Schedule Attachment E: Contractor's Addendum A: Payment Schedule This Agreement is entered into as of the day and year written above. CONTRACTOR CITY OF RENTON Signature Signature i Aie.41D&,) Denis Law Mavor Printed Name and Title Printed Name and Title PSR HVAC& Mechanical Services V 6z)ii Business Name Attest P.O. Box 27073 (3132 NE 133rd St) Bonnie I.Walton City Clerk Mailing Address Printed Name and Title Seattle, WA 98125 city State Zip 206-367-2500 / 206.368.6856 Telephone/Fax/ 'SY CITY OF RENTON COMMUNITY SERVICES DEPARTMENT ADDENDUM ONE TO CAG-11-008 AGREEMENT FOR SERVICES Exercise of Option to Extend ATTACHMENT A HVAC&Mechan/ca1 Services CITY OF RENTON Mechanical Maintenance for Renton City Hall December 2010 Page 15 ATTACHMENT A SECTION 8 - SCOPE OF WORK FOR RENTON CITY HALL The contractor will furnish all labor, materials and equipment to perform all general preventive and corrective maintenance for the HVAC Systems, including Direct Digital Controls, and the Domestic Cold and Hot Water Systems for the facility.The only exception will be warranty provided labor and materials. Mechanical Scope: The scope for a full service preventive maintenance contract includes the following: 1. Preventive Maintenance The preventive maintenance of the mechanical equipment involved with the HVAC systems and the domestic water system, which includes Hot water boilers, circulation pumps and Heat tape. HVAC system includes Air filter replacement every four months, inspection of Air Handlers, Condensers Evaporators, Heat Pumps,Air Compressors, Exhaust Fans and Unit Heaters.The contractor shall provide an equipment log on each piece of mechanical equipment to track when preventive maintenance is performed. See attached equipment lists and floor plans for location of equipment. 2.Semi-Annual Maintenance Twice yearly maintenance inspections performed covering all mechanical equipment. See detailed scope of work for specifics. 3.Emergency Service Provide for emergency calls and cover complete cost of all parts and labor. Response to emergency call should be within two hours of the call for service. 4.Equipment List See Equipment Schedules—Sections: 10& 12 5.Detailed Scope of Work 1.GENERAL SCOPE OF WORK Contractor shall provide full coverage on the HVAC equipment in EQUIPMENT SCHEDULES.This shall include Customer's computer hardware and software that monitor the HVAC equipment. The Contractor shall have a computer that will belong to the HVAC Contractor, but will be used to expedite speedy troubleshooting in servicing and repairing.All VAV boxes, thermostats and related pneumatic and electrical equipment, tubing, and electrical lines are included.Also including all equipment; labor, materials, and subcontracted services to maintain all HVAC equipment identified in EQUIPMENT SCHEDULES in optimum operating condition.Contractor shall perform all services to keep the HVAC equipment operating within the manufacturer's design parameters, including air balance if necessary to keep room temperature and humidity as per the Customer's request. %n Au.psr1%VaC.com (WI j a �_� sum HVAC&Mechanical Services CITY OF RENTON Mechanical Maintenance for Renton City Hall December 2010 Page 16 2.ITEMS TO BE FURNISHED BY CONTRACTOR A. Contractor shall provide all materials required to perform the work of this Agreement, including, but not limited to, replacement parts, assemblies, materials, oil, and refrigerant. Contractor shall provide all tools, refrigerant cylinders, pumps, storage cabinets, and other equipment required to perform the work specified in this Agreement. B. Contractor shall provide all labor, including supervision, support staff, and subcontracted services required to perform the work of this Agreement. C.Contractor shall have the following equipment on-site or in a location that guarantees delivery to Customer's site in less than four(4)hours: i 1. Two high-pressure recovery systems capable or recovering refrigerant in the largest air conditioning system in less than 8 hours. 2. Contractor shall provide equipment name,model number,serial number,and date certified to EPA. 3. Separate storage tanks that will hold refrigerant from the largest volume HVAC system and will not exceed 80%of total volume-liquid weight. 4. All required safety equipment. 3.SERVICES TO BE PERFORMED BY CONTRACTOR A.Contractor shall provide a complete program of planned and corrective maintenance for all equipment listed in EQUIPMENT SCHEDULES. B. The planned maintenance program shall meet the manufacturer's requirements to properly maintain and service the equipment,and shall include the procedures listed in Attachment 1. C. Factory trained technicians shall perform all planned and corrective maintenance tasks in accordance with service manuals issued by the equipment manufacturers. D.The following services shall be performed on all equipment listed in EQUIPMENT SCHEDULES. 1)Contractor shall perform a minimum of: Filter Service—Every Four Months January May September Note:VAT units that were fitted with filters,filters have been removed and are not part of this requirement,our experience has shown that consistent filter changes on the MAN unit are more than adequate and that the VAT filters have a minimal effect on air quality and system performance. mm.psrhvac.com HVAC Rr Mechanical Services CITY OF RENTON Mechanical Maintenance for Renton City Hall December 2010 Page 17 Semiannual Test and Inspection— January July Annual Preventive Maintenance— January 2) Contractor shall provide pleated filters which are 100% synthetic media with and ASHRAE standard of 62.1, average atmospheric efficiency of 30%, and average resistance exceeding 90% by weight. The 2"filter handles up to 625 FPM.The filter pack shall be enclosed in a heavy duty,moisture resistant,die-cut frame that will not warp, crack, or distort. These filters are to be the same size that is presently in the units now or the manufacturer's specifications;whichever is considered the highest industrial standard. 3)Contractor shall replace all belts annually during the Annual Preventive Maintenance and at any other time the belts have cracked or have areas that are worn out. 4)Contractor shall perform annual oil analysis.The oil analysis shall be performed during theAnnual Preventive Maintenance. If the analysis shows high moisture or acid content,all filter driers shall be replaced and another test taken within thirty(30)days.This shall continue until it is acceptable. 5) Contractor shall perform a megohm reading on all air conditioning compressors. The megohm will be recorded and plotted for each compressor.This will be during the Annual Preventive Maintenance, each time a compressor is changed out, and anytime a unit has lost refrigerant and was in a vacuum. If the megohm readings are 20% lower than the reading taken on the annual maintenance, or below 150 megohm at 70 degrees, or lower that 300 megohm at 60 degrees,the dryers shall be replaced and another megohm reading taken within thirty (30) days or after 40 hour of running time. Continue replacing dryers or complete other maintenance until the megohm reading is within acceptable limits. 6) Contractor shall perform vacuum testing whenever a compressor has been disassembled, moisture has been found within the refrigerant circuit, refrigerant has been lost, or any repairs made in which vacuum Is required. Contractor shall evacuate the system to a minimum of 2 millimeters of mercury, and then secure the system for a minimum of 12 hours. If the system vacuum does not increase more than 1 millimeter of mercury in 12 hours,the system can be considered tight.The service technician must note this in the service record. 7) Contractor shall calibrate and test all thermometers and gauges during the Annual Maintenance that are needed along with instruments necessary to log equipment that is covered under this Agreement. 8)Contractor shall provide all necessary equipment, labor, materials, and subcontracted services to maintain all equipment in prime operating condition, consistent with manufacturer's service recommendations. This includes repairing any failure of any magnitude, using OEM procedures and guidelines, OEM parts, OEM recommended oils,gaskets, supplies,etc.All call outs,overtime,and holiday labor required are included in the Agreement price. �'rvnv.psrhvac.can (W� j AdiLfpts:!��_ HVAC&Mechanical Services CITY OF RENTON Mechanical Maintenance for Renton City Hall December 2010 Page 18 9) Contractor shall provide all necessary equipment, labor, materials, and subcontracted services to perform regularly scheduled planned,corrective, and predictive maintenance tasks, using equipment history,operating hours, OEM requirements,and procedures on a day-to-day basis. 10)All failures shall be corrected without delay. HVAC equipment shall be returned to operation as soon as possible. Sufficient manpower shall be available so that planned maintenance tasks are not neglected or postponed. 11)Contractor shall make planned repairs and replacements based on data derived from oil analysis, megohm reading,operation logs,service reports,vibration analysis(if needed),and other inspections or testing. 12)Contractor shall maintain the highest standards of safety for people,premises, and equipment. 4.RESPONSE TIME A. Contractor shall provide twenty-four(24)hour per day,seven(7)day per week service. B.Contractor shall respond to a routine service request received before 12:00 noon local time on the same day of the request. C. Contractor shall respond to a routine service request received after 12:00 noon local time on the same day of the request when possible, but never later than 9:00 a.m.the day following the request. D. Contractor shall respond to an emergency service request frorn Customer in less than two(2) hours after receiving the request. E.Contractor will be considered to have responded to requests upon commencing work at Customer's premises. F. Customer shall have sole authority to decide the nature or and set the priorities for all service requests. 6.APPROVALS REQUIRED A. Customer shall provide reasonable access to all equipment. Contractor shall: 1)Obtain Customer's permission before shutting down any equipment. 2) Notify Customer prior to shutting down any equipment. Contractor shall tag and lock out all electrical disconnects while work is being done. 3)Notify Customer prior to welding or lighting any fires(torches,etc.). 4)Contractor shall stop work immediately if Customer reports any unsafe practices,procedures, or conditions. Contractor shall remedy the problem and with Customer's approval,continue work. 5)Notify Customer immediately upon starting any equipment. 6)Contractor shall not duplicate the keys. wvm.Osr{lv7c.co1)) mr HVAC&Mechanical Services CITY OF RENTON Mechanical Maintenance for Renton City Hall December 2010 6.REFRIGERANT REPORTS Page 19 A. Contractor shall provide Customer with a separate service report designed and used for refrigerant transactions only.The report shall be submitted the day of the transaction and shall include: 1)Date. 2)Service Representative's printed name and refrigerant usage certification number. 3)Chiller name using Customer's naming nomenclature. 4)Description of refrigerant leaks, recovery,replacement,additions,and any unintentional venting. 5)Amount of refrigerant removed. 6)Amount of refrigerant added. 7)Repairs needed. 8)Refrigeration Certification. 9)Signature of Service Representative. 7. REFRIGERANT CONSERVATION PROGRAM I A.Contractor shall comply with Section 608 of the CleanAirAct of 1990,including the final regulations published on May 14,1993 or any later statutes or regulations that supersede or amend the Clean AirAct.Contractor shall comply with ASHRAE 15 guidelines and all federal,state,county,and local codes.Contractor shall comply with the most stringent of these guidelines,codes,and statutes. B. Contractor shall provide one (1) annual refrigerant leak test and as many additional leak tests as required for optimal operation. High-pressure machines shall be pressurized to a minimum of 300 psi. Contractor shall provide dry nitrogen as the pressurization source. C.To test for leaks the Contractor shall: 1)Perform leak testing with an electronic leak detector. 2)Use soap bubbles to confirm the size and leak rate. 3)Schedule with Customer an immediate shut down if leak rate exceeds 10%of the total system charge per year. A. Contractor shall repair any refrigerant leaks identified during the annual leak test or other service work. Contractor shall perform repairs expeditiously to minimize further refrigerant loss. B. Contractor shall provide a written report documenting each refrigerant transaction. Refrigerant transactions include the removal and subsequent recharge of a machine,the addition of new refrigerant to a machine, and the removal and reclaim of refrigerant from a machine.The report shall be written on a form designed solely for refrigerant transactions. enrnv.psrhvac.cony AVk HVAC&Mechanical Services CITY OF RENTON Mechanical Maintenance for Renton City Hall December 2010 Page 20 C.Contractor shall provide certified reclaim and storage equipment for all refrigerants that are removed,stored, and recharged.Work shall be performed with technicians trained and certified for refrigerant handling. D. Contractor shall be entirely responsible for the transfer, transportation, and all other arrangements with a reclaim service when refrigerant is reclaimed to current standards. E.Contractor shall be entirely responsible for the transfer,transportation,and consignment of any refrigerant or oil that requires disposal. Contractor shall indemnify and hold the Customer from any penalties,assessments, or moneys assessed Customer as a result of any hazardous waste cleanup required for said items disposed of by Contractor. Contractor shall dispose of the refrigerant or oil according to the standards and regulations of local, state,and federal agencies and shall be responsible for all bills of lading and all record keeping involved with the disposal. F. Contractor shall implement a computer based refrigerant management program to track all refrigerant transactions. Contractor shall furnish Customer annual reports generated from the computer program. The reports shall comply with the record keeping requirements of Section 608 or the Clean AirAct of 1990,including the final regulations published on May 14, 1993. 8.SERVICE REPORTS G.Contractor shall provide Customer with a separate service report for each HVAC equipment repair that shall include: 1)Date. 2)Service Representative's printed name. 3)Equipment name using Customer's naming nomenclature. 4)Detailed description of the problem. 5)Detailed summary of work accomplished to solve the problem. 6)Parts used. 7)A statement that the problem was or was not resolved. 8)Work left to be done. 9)Man-hours used. 10)Refrigerant Certification. 11)Signature of Service Representative. A.Contractor shall provide Customer with a refrigerant report with the service tickets if refrigerant is used,and a complete report in the annual maintenance report of how much refrigerant was used for that year per air conditioning system. B.After the Service Representative completes the service work,they will enter the following information in the master log book: date, equipment,a brief description of service, and note any items that will aid other service personnel in the master log book. C.Contractor shall provide Customer with additional reports as requested. www.psrhvac.com ._•� go A1111� HVAC&Mechanical Services CITY OF RENTON Mechanical Maintenance for Renton City Hall December 2010 Page 21 9.OPERATION INSPECTION A.Suction pressure. G.Volts—system running. B.Discharge pressure. H.Amperes of compressors and supply fans. C.Liquid line temperature. I.Superheat if applicable. D. Discharge temperature of compressor. J.Ambient temperature. E.Inlet air temperature. K, Date. F. Outlet air temperature. L.Signature of Service Representative. 10.CONFERENCES Additional conferences may be convened as needed to enhance communications between Contractor and Customer. Either party shall request additional conferences at least twenty-four(24)hours prior to conference by letter, fax, telephone, or personal request.All parties shall make every reasonable effort to accommodate the requests. 11.SEMIANNUAL MAINTENANCE INCLUDING OPERATION LOG Contractor will perform all of the indicated maintenance procedures at the intervals scheduled.This will prolong the life of the unit and reduce the possibility of equipment failure.Contractor shall provide all materials and labor to perform maintenance listed below, including,but not limited to: A.Check the condition of the refrigerant as indicated by the liquid line sight glass/moisture indicator(s). B.Check the compressor oil level. C. Check unit suction and discharge pressures. D. Generally inspect the unit for unusual conditions such as a noisy compressor, loose access panels, leaking pipe connections,etc. Replace all retaining screws in the access panels and condenser grilles. E. Check the unit wiring to be sure all connections are secure. F.Check the drain pans and condensate piping to be sure they are free of obstacles.Check cooling coils,wash out and clean the inside condensate pans and flush lines,and remove algae or any restriction that might cause water to back up in the coil. G.Test for excessive vibration. H, Check refrigerant charge. I.Check crankcase heaters and controls. J.Check oil level. K.Check all operating controls and set to manufacturer's specifications. L.Adjust belt tension. M. Check the extended fan bearing lines to be sure they are installed properly and are tight to the bearings. Lubricate the bearings as discussed in the Maintenance Procedures section. N.Check the bearing set-screws to be sure the shaft is held securely.Make sure that all bearing braces are tight. O.Check all refrigerant piping and fittings for leaks. vnnv.psrhvac.com ...► •I�....W>> W HVAC&Mechanical Services CITY OF RENTON Mechanical Maintenance for Renton City Hall December 2010 Page 22 12.ANNUAL MAINTENANCE INCLUDING SEMIANNUAL MAINTENANCE AND OPERATION LOG A. Manually rotate the condenser fans to check for proper operation. Inspect the fan mounting hardware for tightness. B. Inspect the evaporator and condenser coils for dirt or debris and clean. C. Inspect the exterior of the unit.Remove any corrosion and repaint.Check the condition of the gasket around the control panel door.It must fit correctly and be in good condition to prevent leakage. D. Perform a megohm reading on all air conditioning compressors. E.Show ambient temperature vs.megohm reading. F. Show graph and report on each compressor. G. Inspect the supply air fan. H. Lubricate the motors of the supply fans. I.Perform an oil analysis to determine the acidity of the compressor oil and record the results. J. Check all safety controls and set to manufacturer's specifications. K. Inspect control panels and compressor junction box for tightness of terminals and connections.Insulation on the wiring must be intact. L. Check all control settings for accuracy. M. Inspect all control panel wiring to be sure that all connections are tight and that the wiring insulation is intact. N. Lubricate the supply and optional exhaust fan bearings. Make sure the bearing braces are tight and that the fan shafts are held securely. 0. Check the fan limit safety switches;adjust or replace as required. P.Check all other safety controls. Q.Check all operating controls. R. Complete Operation Inspection Log. Contractor shall provide a checklist for the use of Service Representatives when completing the maintenance, including yes or no questions,recorded readings,and comments where appropriate,to be signed by the Service Representative. wmv.psrAvaacom T� CITY OF RENTON COMMUNITY SERVICES DEPARTMENT ADDENDUM ONE TO CAG-11-008 AGREEMENT FOR SERVICES Exercise of Option to Extend ATTACHMENT B INSURANCE REQUIREMENTS FOR CITY OF RENTON The City of Renton requires the industry standards: • $1,000,000 Commercial General Liability, with $2,000,000 in the aggregate • $1,000,000 Auto Liability(Needed if a vehicle will be used in performance of work. This would include delivery of products to worksite) • $1,000,000 Excess Liability(if required in contract;can be in tandem with CGL) • Proof of Workers'Compensation coverage (provide the number) • $1,000,000 Professional Liability(if required in contract) Requirements UNIQUE to the City of Renton: • Name the City of Renton as a Primary and Non-contributory Additional Insured on the policy • Due to a statement found at the upper right of the ACORD form, please provide the endorsement Page(s)from the aolicv(ies1. evidencing Primary&Non-contributory coverage • Modify the cancellation clause to state: "Should any of the above described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions." • Sample Contract Language • Put descriptive text of the project in the "Description of Operations" box • The certificate holder should read: City of Renton ATTN: (enter your City contact's name and department here) 1055 South Grady Way Renton, WA. 98057 Direct any questions,comments or concerns to: Colleen Shannon—425.430.7658/desk 425.430.7650/main 425.430.76558/fax channonOrentonwa.eov T� V',N,�� CITY OF RENTON COMMUNITY SERVICES DEPARTMENT ADDENDUM ONE TO CAG-11-008 AGREEMENT FOR SERVICES Exercise of Option to Extend ATTACHMENT C Human Resources & Risk Management + + N�o�' M E M ® R A N D U M DATE: November 7, 2012 TO: Diane Wagner FROM: Gary B. Lamb, Risk Manager SUBJECT: Insurance Review/ Puget Sound Refrigeration, Inc., DBA: PSR Mechanical. HVAC Maintenance I have reviewed the certificate of insurance and supporting policy documents for the above- named Agreement. -The insurance coverage provided for this Agreement meets the City's risk management requirements. H:\Risk\Certificates\Speti.c Memo\Puget Sound Refrigeration Inc—Diane Wagner 2011 Merno.doc ACAOR11> I_RTI F 1 Oi T DATE(MM/DDNYYY) ti.._..� E OF LIABILITY INSURANCE 4/1/2013 3/24/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:if the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such.endorseinent(s). PRODUCER LOCKTON COMPANIES,LLC-1 KANSAS CITY CA COME?C CA License#0554167 E 444 W.47th Street,Suite 900 - No Ext: A/c No): Kansas City 64112-1906 AARIESS: (816)960-9000 IN URER S AFFORDING COVERAGE NAIC# INSURER A: Zurich American Insurance Company 16535 INSURED PUGET SOUND REFRIGERATION,INC INSURER B: Great American Insurance Company 1304803 dba PSR MECHANICAL 16691 3132 NE 133RD STREET INSURER C: SEATTLE WA 98125 INSURER D: INSURER E, INSURER F: COVERAGES MECSE01 XP CERTIFICATE NUMBER: 11127183 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.-LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER MM/DD MM/DD/YYYY LIMITS A GENERAL LIABILITY Y N GL04886497-02 4/1/2012 4/1/2013 EACH OCCURRENCE 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED 3OO OOO PREMISES Ea occurrence CLAIMS-MADE Fx I OCCUR MED EXP(Any one person) 10,000 PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER:! PRODUCTS-COMP/OP AGG $ 2,000,000 POLICY[X JECT LOC $ A AUTOMOBILE LIABILITY r( N BAP4886499-02 4/1/2012 4/1/2013 Ee aBIN DtSINGLE LIMIT $ 2,000,000 X ANY AUTO BODILY INJURY(Per person) $ XX�� ALL OWNED SCHEDULED BODILY INJURY(Per accident $ XXX)CQ�X AUTOS. X AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE (Par.ccident $ X3XXX X Comp Ded$1 X COLL Ded$1, 00 $ xxxxxxx B X UMBRELLA LIAB X OCCUR N N TUU018926702 4/1/2012 4/1/2013 EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 1,000,000 DED I X I RETENTION$10,000 $ � WORKERS COMPENSATION AND EMPLOYERS'LIABILITY N WC 4886501-02 4/1/2012 4/1/2013 X WC STATU- OTH- Y/N TORY LIMITS OFFICER/MEMBER EXCLUDED?ECUTIVE rN N/A E.L EACH ACCIDENT $ 1,000000 (Mandatory in NH) _ If yes,describe under E.L.DISEASE-EA EMPLOYEE $ 110-0-0- OOO nDESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 1 000 000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/(Attach ACORD 101,Additional Remarks Schedule,if more space is required) RE:FULL SERVICE HVAC MAINTENANCE FOR RENTON CITY HALL.CITY OF RENTON IS ADDITIONAL INSURED AS REQUIRED BY WRITTEN CONTRACT SUBJECT TO POLICY TERMS AND CONDITIONS.THE ABOVE REFERENCED COVERAGES ARE PRIMARY AND NON-CONTRIBUTORY,ONLY AS REQUIRED BY WRITTEN CONTRACT,SUBJECT TO THE TERMS AND CONDITIONS OF THE POLICY. CERTIFICATE HOLDER CANCELLATION See Attachment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 11/27183 AUTHORIZED REPRESENTATIVE CITY OF RENTON ATTN:DIANE WAGNER,COMMUNITY SERVICES DEPT, .1055 SOUTH GRADY WAY RENTON WA 98057 ACORD 25(2010/05) © 9 8-2010 AC ORPORATION.All rights reserved The ACORD name and logo are registered marks of ACORD . POLICY NUMBER: GL04886497-02 Additional Insured -Automatic Owners, Lessees Or Contractors Policy No. Exp. Date of Pol. Eff. Date of End. Agency No. Addl. Pr em. Retum Prem. L04886497-02 4/1/2013 4/1/2012 37385-000 N/A I N/A THIS ENDORSEMENT CHANGES THE POLICE'. PLEASE READ IT CAREFULLY. Named Insured: Address (including ZIP Code): This endorsement modifies insurance provided under the: Commercial General Liability Coverage Part A. Section II-Who Is An Insured is amended to include as an insured any person or organization who you are required to add as an additional insured on this policy under a written contract or written agreement. B. The insurance provided to the additional insured person or organization applies only.to "bodily injury", "property damage"or"personal and advertising injury"covered under SECTION I-Coverage A-Bodily Injury And Property Damage Liability and Section I-Coverage B-Personal And Advertising Injury Liability, but only with respect.to liability for "bodily injury", "property damage" or "personal and advertising injury"caused,in whole or in part,by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; and resulting directly from: a. Your ongoing operations performed for the additional insured, which is the subject'of the written contract or written agreement;or b. "Your work"completed as included in the"products-completed operations hazard",performed for the additional insured,which is the subject of the written contract or written agreement. C. However,regardless of the provisions of paragraphs A. and B.above: 1. We will not extend any insurance coverage to any additional insured person or organization: a. That is not provided to you in this policy;or b. That is any broader coverage than you are required to provide to the additional insured person or organization in the written contract or written agreement;and 2. We will not provide Limits of Insurance to any additional insured person or organization that exceed the lower of. a. The Limits of Insurance provided to you in this policy;or b. The Limits of Insurance you are required to provide in the written contract or written agreement. Attachment Code:D459751 Certificate ID: 11127183 A The insurance provided to the additional insured person or organization.does not apply to: "Bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering or failure to render any professional architectural,engineering or surveying services including: 1. The preparing, approving or failing to prepare or approve maps, shop drawings, opinions, reports, surveys,field orders,change orders or drawings and specifications;and 2. Supervisory,inspection,architectural or engineering activities. E. The additional insured must see to it that: 1. We are*notified as soon as practicable of an"occurrence"or offense that may result in a claim; 2. We receive written notice of a claim or"suit"as soon as practicable;and 3.. A request for defense and indemnity of the claim or"suit"will promptly be brought against any policy issued by another insurer under which the additional insured may be an insured in any capacity. This provision does not apply to insurance on which the additional insured is a Named Insured, if the written contract or written agreement requires that.this coverage be primary and non-contributory. F. For the coverage provided by this endorsement: 1. The following paragraph is added to Paragraph 4.a.of the Other Insurance Condition of Section IV- Commercial General Liability Conditions: This insurance is primary insurance as respects our coverage to the additional insured person or organization, where the written contract or written agreement requires that this insurance be primary and non-contributory. In that event, we will not seek contribution from any other insurance policy available to the additional insured on which the additional insured person or organization is a Named Insured. 2. The following paragraph is added to Paragraph 4.b. of the Other Insurance Condition of Section IV- Commercial General Liability Conditions: This insurance is excess over: Any of the other insurance, whether primary,excess, contingent or on any other basis, available to an additional insured, in which the additional insured on our policy is also covered as an additional insured by attachment of an endorsement to another policy providing coverage for the same "occurrence", claim or "suit". This provision does not apply to any policy in which the additional insured is a Named Insured on such other policy and where our policy is required by written contract or written agreement to provide coverage to the additional insured on a primary and rion-contributory basis. G. This endorsement does not apply to an. additional insured which has been added to this policy by an endorsement showing the additional insured in a Schedule of additional insureds, and which endorsement applies specifically to that identified additional insured. Any provisions in this Coverage Part not changed by the terms and conditions of this endorsement continue to apply as written. U-GL-1175-B CW(3/07) Attachment Code:D459751 .Certificate ID: 11127183- CITY OF RENTON COMMUNITY SERVICES DEPARTMENT ADDENDUM ONE TO CAG-11-008 AGREEMENT FOR SERVICES Exercise of Option to Extend ATTACHMENT D HVAC&Mechanical Services CITY OF RENTON Mechanical Maintenance for Renton City Hall December 2010 Page 24 ATTACHMENT D CONTRACTOR'S RATE SCHEDULE Agreement Customer Rates Regular Time $130/hr Overtime $190/hr Double Time(Holidays) $210/hr Vehicle Charge $50 Environmental Fee $10 Unless a technician is already on site, all"Spot"calls will have a 2-hour minimum billing. WVNI.psrhVa x0111 'SY CITY OF RENTON COMMUNITY SERVICES DEPARTMENT ADDENDUM ONE TO CAG-11-008 AGREEMENT FOR SERVICES Exercise of Option to Extend ATTACHMENT E ATTACHMENT E CONTRACTOR'S ADDENDUM A 1. This agreement is payable, not to exceed, $19,875.00 per quarter in advance beginning January 1, 2011. 2. City shall be responsible for all taxes applicable to the services and/or materials hereunder. 3. Excluded from this Agreement, unless otherwise stated herein, are repairs or replacement of items not normally mechanically maintainable such as, but not limited to, ductwork, boiler shell and tubes, cabinets, main power service, electrical disconnects, conduit and wiring, piping, tube bundles, valve bodies, coils, structural supports, storage tanks, casings, fixtures, grillage and tower fill. 4. Services (labor and/or materials) provided under this Agreement involving services not included within the scope of this Agreement will become an extra charge and invoiced separately from the sum stated in this Agreement. 5. Contractor will not be required to move, replace or alter any part of the building structure in the performance of this Agreement. 6. This Agreement does not include responsibility for operation of the system, design of the system, obsolescence, safety testing directed or required by any agency/company/person or organization, internal devices within the duct systems, ductwork insulation, cleaning the interior of ductwork, fire/smoke dampers, removal and reinstallation of valve bodies and dampers, repair or replacement necessitated by freezing weather, electrical power failure, low voltage/inadequate power, burned-out main or branch fuses, low water pressure, water condition, vandalism, misuse or abuse of the system(s), selection of domestic hot water temperatures, electrolysis, negligence of others (including City), failure of City to properly operate the system(s), requirements of governmental, regulatory or insurance agencies, or other causes beyond control of Contractor unless specifically stated otherwise herein. 7. Contractor expressly disclaims any and all responsibility and liability for the indoor air quality of the City's facility. 8. City shall permit only Contractor's personnel or agent to perform the work included in the scope of this Agreement. Should anyone other than Contractor's personnel perform such work, Contractor may, at its option, cancel this Agreement, eliminate the involved item of equipment from inclusion on this Agreement, or charge City for any related service work. 9. Contractor shall not be liable for any delay, loss, damage or detention caused by unavailability of machinery, equipment or materials, delay of carriers, strikes, including those by Contractor's employees, lockouts, civil or military authority, priority regulations, insurrection or riot, action of the elements, forces of nature, or during a period of the City being on credit hold or by any cause beyond its control. 10. City shall make available to Contractor's personnel all pertinent Material Safety Data Sheets (MSDS) pursuant to OSHA's Hazard Communication Standard Regulations. 11. Contractor's obligation under this proposal and any subsequent contract does not include the identification, abatement or removal of any asbestos products or any other toxic or hazardous wastes or materials, or any fungus(es) or spore(s); substance, vapor or gas produced by or arising out of any fungus(es) or spore(s); or any material, product, building component or structure that contains, harbors, nurtures or acts as a medium for any fungus(es) or spore(s). In the event such substances, wastes and materials are encountered, Contractor's sole obligation will be to notify the Owner of their existence. Contractor shall have the right thereafter to suspend its work until such substances, wastes or materials and the resultant hazards are removed. The time for completion of the work shall be extended to the extent caused by the suspension and the contract price equitably adjusted. 12. To the fullest extent permitted by law, City and Contractor shall mutually indemnify and hold each other harmless, its agent and employees from and against all claims, damages, losses and expenses (including but not limited to attorney's fees) arising out of, or resulting from the performance of work hereunder, provided that such claim, damage, loss or expense is caused in whole or in part by an active or passive act or omission of either City or Contractor, anyone directly or indirectly employed by City or Contractor, or anyone for whose acts City or Contractor may be liable, regardless of whether it is caused in part by the negligence of either City or Contractor. INT CITY INT CONTRACTOR