HomeMy WebLinkAboutContract CITY OF
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CAG-18-026
AGREEMENT FOR THE PRV STATION REHABILITATION AND
REPLACEMENT STUDY
THIS AGREEMENT, dated January 10, 2018, is by and between the City of Renton (the "City"), a
Washington municipal corporation, and RH2 Engineering, Inc. ("Consultant"), Washington
corporation. The City and the Consultant are referred to collectively in this Agreement as the
"Parties." Once fully executed by the Parties, this Agreement is effective as of the last date
signed by both parties.
1. Scope of Work: Consultant agrees to provide professional services for the assessment of
physical and operational conditions for each of the City's pressure reducing valve (PRV)
stations as specified in Exhibit A, which is attached and incorporated herein and may
hereinafter be referred to as the "Work."
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such
changes to the Work shall be ordered by the City in writing and the Compensation shall
be equitably adjusted consistent with the rates set forth in Exhibit C or as otherwise
mutually agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit B. All Work shall be performed by no
later than October 31, 2018.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $195,190, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit C. The Consultant agrees that any
hourly or flat rate charged by it for its Work shall remain locked at the negotiated
rate(s) unless otherwise agreed to in writing or provided in Exhibit C. Except as
specifically provided herein, the Consultant shall be solely responsible for payment
of any taxes imposed as a result of the performance and payment of this
Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a
form specified by the City, including a description of what Work has been
performed, the name of the personnel performing such Work, and any hourly labor
charge rate for such personnel. The Consultant shall also submit a final bill upon
completion of all Work. Payment shall be made by the City for Work performed
within thirty (30) calendar days after receipt and approval by the appropriate City
representative of the voucher or invoice. If the Consultant's performance does not
meet the requirements of this Agreement, the Consultant will correct or modify its
performance to comply with the Agreement. The City may withhold payment for
work that does not meet the requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days' notice to the Consultant in writing. In the
event of such termination or suspension, all finished or unfinished documents, data,
studies, worksheets, models and reports, or other material prepared by the
Consultant pursuant to this Agreement shall be submitted to the City, if any are
required as part of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be
entitled to payment for all hours worked to the effective date of termination, less all
payments previously made. If the Agreement is terminated by the City after partial
performance of Work for which the agreed compensation is a fixed fee, the City
shall pay the Consultant an equitable share of the fixed fee. This provision shall not
prevent the City from seeking any legal remedies it may have for the violation or
nonperformance of any of the provisions of this Agreement and such charges due to
the City shall be deducted from the final payment due the Consultant. No payment
shall be made by the City for any expenses incurred or work done following the
effective date of termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
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workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing
the Work in compliance with applicable City standards or guidelines (e.g. design criteria
and Standard Plans for Road, Bride and Municipal Construction). Professional engineers
shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant
to RCW 18.43.070. Consultant further represents and warrants that all final work
product created for and delivered to the City pursuant to this Agreement shall be the
original work of the Consultant and free from any intellectual property encumbrance
which would restrict the City from using the work product. Consultant grants to the City
a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify,
and display all final work product produced pursuant to this Agreement. The City's or
other's adaptation, modification or use of the final work products other than for the
purposes of this Agreement shall be without liability to the Consultant. The provisions of
this section shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required
by applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records
Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent
search of all records in its possession or control relating to this Agreement and the
Work, including, but not limited to, e-mail, correspondence, notes, saved telephone
messages, recordings., photos, or drawings and provide them to the City for.production.
In the event Consultant believes said records need to be protected from disclosure, it
may, at Consultant's own expense, seek judicial protection. Consultant shall indemnify,
defend, and hold harmless the City for all costs, including attorneys' fees, attendant to
any claim or litigation related to a Public Records Act request for which Consultant has
responsive records and for which Consultant has withheld records or information
contained therein, or not provided them to the City in a timely manner. Consultant shall
produce for distribution any and all records responsive to the Public Records Act request
in a timely manner, unless those records are protected by court order. The provisions of
this section shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set
forth in this Agreement. The nature of the relationship between the Consultant and
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the City during the period of the Work shall be that of an independent contractor,
not employee. The Consultant, not the City, shall have the power to control and
direct the details, manner or means of Work. Specifically, but not by means of
limitation, the Consultant shall have no obligation to work any particular hours or
particular schedule, unless otherwise indicated in the Scope of Work or where
scheduling of attendance or performance is mutually arranged due to the nature of
the Work. Consultant shall retain the right to designate the means of performing the
Work covered by this agreement, and the Consultant shall be entitled to employ
other workers at such compensation and such other conditions as it may deem
proper, provided, however, that any contract so made by the Consultant is to be
paid by it alone, and that employing such workers, it is acting individually and not as
an agent for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to
Consultant or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,
the Consultant agrees to notify the City and complete any required form if the
Consultant retired under a State of Washington retirement system and agrees to
indemnify any losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the
negligent acts, errors or omissions of the Consultant in its performance of this
Agreement or a breach of this Agreement by Consultant, except for that portion of the
claims caused by the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to
RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence
relative to construction, alteration, improvement, etc., of structure or improvement
attached to real estate...) then, in the event of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Consultant and the City, its officers, officials, employees and
volunteers, Consultant's liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
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Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law, the Consultant shall not give a gift of any
kind to City employees or officials. Consultant also confirms that Consultant does not
have a business interest or a close family relationship with any City officer or employee
who was, is, or will be involved in selecting the Consultant, negotiating or administering
this Agreement, or evaluating the Consultant's performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good
standing throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://rentonwa.gov/business/default.aspx?id=548&mid=328.
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/content/doingbusiness/registermybusiness/
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of
the State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased,
hired or non-owned, with minimum limits of $1,000,000 per occurrence combined
single limit, if there will be any use of Consultant's vehicles on the City's Premises by
or on behalf of the City, beyond normal commutes.
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E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,
within two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall
the Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return
receipt requested, by facsimile or by nationally recognized overnight courier service.
Time period for notices shall be deemed to have commenced upon the date of receipt,
EXCEPT facsimile delivery will be deemed to have commenced on the first business day
following transmission. Email and telephone may be used for purposes of administering
the Agreement, but should not be used to give any formal notice required by the
Agreement.
CITY OF RENTON CONSULTANT
Abdoul Gafour Tony V. Pardi
1055 South Grady Way 22722 29th Drive SE, Suite 210
Renton, WA 98057 Bothell, WA 98201
Phone: (425) 430-7210 Phone: (425) 951-5358
agafour@rentonwa.gov tpardi@rh2.com
Fax: (425) 430-7210
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
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A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race,
creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal,
state and local laws and regulations that may affect the satisfactory completion of
the project, which includes but is not limited to fair labor laws, worker's
compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply
with City of Renton Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to
perform the Work, said employee/sub-contractor/assignee will acquire and or
maintain such training, licensing, or certification.
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E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision
of Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well
as that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City's project manager is Abdoul
Gafour. In providing Work, Consultant shall coordinate with the City's contract
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as
prepared by the joint efforts of the Parties and shall not be construed against one
party or the other as a result of the preparation, substitution, submission or other
event of negotiation, drafting or execution.
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G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce
or interpret this Agreement or any of its terms or covenants shall be brought in the
King County Superior Court for the State of Washington at the Maleng Regional
Justice Center in Kent, King County, Washington, or its replacement or successor.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement
will be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either
party's failure to enforce any provision of this Agreement shall not be a waiver and
shall not prevent either the City or Consultant from enforcing that provision or any
other provision of this Agreement in the future. Waiver of breach of any provision of
this Agreement shall not be deemed to be a waiver of any prior or subsequent
breach unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will
together constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
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CITY OF RENTON CONSULTANT
By: By:__
Denis Law Ton . Pardi
Mayor President
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Date Date
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Mr
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City Clark _
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Approved as to Legal Form
Shane Moloney
Renton City Attorney
Contract Template Updated 07/19/2017
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EXHIBIT A
Scope of Work
City of Renton
PRV Station Rehabilitation/Replacement Study
October 2017
Background
The City of Renton (City) has identified the need to assess the physical and operational conditions of each of
its 48 existing pressure reducing valve (PRV) stations located throughout its water system. The City has
requested the services of RH2 Engineering, Inc., (RH2)to perform an initial study of the existing PRV stations
to identify deficiencies and prepare recommendations for a multi-year implementation program for the
improvements. The work also includes the development of standard details for PRV stations, guidelines for
sizing PRVs for domestic uses and fire flow demands,sizing and locating pressure relief valves,and integrating
flow monitoring and control into the City's supervisory control and data acquisition (SCADA) system.
Additional engineering services for the preliminary design, final design, bidding, and construction contract
administration phases may be authorized by the City as part of a future contract or amendment.
The following is a detailed description of the tasks that will be completed as part of this Scope of Work for
evaluating the City's existing PRV stations.
Task 1— Data Collection and Site Visits
Objective: Perform site visits to inventory each of the City's PRV stations and identify deficiencies.
Approach:
1.1 Attend a kickoff meeting with pertinent City staff,including Engineering,Operations and Maintenance
(O&M), and key team members to review the scope of work, important project elements, design
standards, and desired schedule.
1.2 Perform site visits at each PRV station with City staff to inventory existing facilities and evaluate areas
for improvements. During each visit, discuss preferences and opinions with O&M staff to better
understand the constraints/concerns associated with each site/station.
1.3 Obtain maintenance records regarding station condition, upgrades, improvements, and failures.
Perform a desktop review of each PRV station with regards to function within the overall water system
(i.e., relative level of importance based on characteristics such as capacity, level of redundancy,
number of customers, criticality of service, etc.). Information/concerns revealed during the hydraulic
analysis in Task 2 will be used to supplement information readily available via physical records.
1.4 Tabulate the data collected as part of subtasks 1.2 and 1.3, and format in a manner to be used in
conjunction with Task 3.
Assumptions: RH2 will rely upon the accuracy and completeness of any data, information, or materials
provided by the City or others in relation to the work. City staff with be present at all site visits.
Provided by City:
• Attendance at kickoff meeting.
• Access/attendance to the existing PRV stations and relief facilities for site visits.
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City of Renton Exhibit A
PRV Station Rehabilitation/Replacement Assessment Scope of Work
• Maintenance and construction records for each PRV station.
RH2 Deliverables:
• Attendance at kickoff meeting.
• Attendance at site visits for each of the PRV stations and relief facilities and data tabulation.
Task 2— Hydraulic Analysis
Objective: Analyze the City's existing water system using the hydraulic model to determine if additional
pressure relief capabilities are required.
Approach:
2.1 Perform hydraulic analysis for pressure zones that are supplied solely by PRVs to determine adequacy
of existing relief facilities. Recommend improvements and/or additional relief facilities based on the
findings.
2.2 Perform criticality analyses to evaluate the impact to the system if a PRV fails.
2.3 Where additional relief capacity is necessary, identify potential locations for the installation of
proposed facilities that may be feasible and identify approximate relief pressure setpoints and flow
rates. Recommend a size for the proposed pressure relief valves.
2.4 For PRVs that may require full replacement, perform an analysis to evaluate alternative locations that
may provide hydraulic benefits to the system, independent from other significant water system
improvements. Consider the City's rezoning study when evaluating alternative locations.
2.5 Meet with the City to review the results of the hydraulic analyses.
Assumptions: The scope of this task is limited to providing analysis and recommendations. RH2 and the City
may re-evaluate this Scope of Work as part of a scope modification should the City desire RH2 to provide
additional services to assist with property acquisition, easements, design, or any other element of the
implementation for any of the recommendations provided herein.
Provided by City:
• Most current hydraulic model of the City's water system.
• Current field PRV pressure settings.
• Previous reports or memoranda regarding potential pressure relief valve locations.
• Attendance at meeting to review the results of the hydraulic analyses.
RH2 Deliverables:
• Attendance at meeting to review the results of the hydraulic analyses.
Task 3—Standards, Recommendations, and Report
Objective: Develop updated standard details for City PRV stations and relief facilities. Prepare
recommendations for PRV station rehabilitation/replacements. Develop an implementation strategy to
complete the recommended improvements from a biennial budget, and prepare a letter report summarizing
the evaluations, recommendations,and implementation strategy.
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City of Renton Exhibit A
PRV Station Rehabilitation/Replacement Assessment Scope of Work
Approach:
3.1 Develop updated standard detail(s) for PRV stations that accommodate both new construction and
rehabilitation of existing PRVs while also accounting for O&M procedures. Provide guidelines for the
selection of sizes and number of PRVs used in proposed stations based on downstream domestic and
fire flow demands. Develop updated standard details for pressure relief facilities and provide general
guidelines for sizing requirements. The City's existing standard details will serve as the basis for
developing the updated standards and recommended improvements will be incorporated directly.
Where elements of these revised standards provide general guidelines regarding sizing and/or
location, it may be necessary to include notes within the details indicating that additional engineering
evaluation may be necessary prior to final design due to unusual conditions at specific PRV stations.
3.2 Evaluate PRVs and relief facilities for telemetry upgrades and integration with the City's SCADA
system. Develop policies for monitoring and alarms for PRVs and pressure relief facilities based on
operational needs and budget constraints. Following the completion of the tasks below, RH2 may
complete additional testing,programming,and/or integration per the terms of the 2017/2018 General
Services Contract(Water).
3.2.1 Identify general input/output (I/O) requirements for PRVs and relief facilities. I/O
requirements may include digital position indication (limit switch), analog position indication
(transmitter),flow, digital pressure (pressure switch),and analog pressure (transmitter).
3.2.2 Identify and evaluate different programmable logic controller (PLC)/remote terminal unit
(RTU) devices that will allow for I/O connections to be made and can be integrated into the
City's Wonderware SCADA system.
3.2.3 Meet with City staff to review I/O, PLC/RTU devices, and power supplies for PRVs and relief
facilities.
3.3 Develop recommendations for improvements to each existing PRV station including, but not limited
to, mechanical, structural, site/drainage, and telemetry upgrades. For PRVs recommended for full
replacement, identify potential alternative locations for further evaluation/analysis in a subsequent
project phase.
3.4 Prepare a budget-level cost estimate for each PRV station based on the recommended improvements.
Cost estimates will include the opinion of probable construction cost, with contingency and
planning-level cost estimates for the final design engineering fee, consultant support during the
bidding phase, and consultant services during construction.
3.5 Develop an implementation strategy for completing the recommended improvements. For each PRV,
determine the relative priority for completing the proposed improvements using a weighted, two-
part scoring system. In a collaborative effort with the City, identify projects to be completed during
each annual cycle based on priority level and available budget. Prepare an overall program schedule
documenting the annual budget requirement and the suggested improvements. It is anticipated that
some portion of the recommended improvements will be completed by City crews. These elements will
be discussed/determined by the City prior to RH2 making final recommendations.
3.6 Prepare a draft letter report, including a summary of the evaluations, recommendations, cost
estimates, and implementation schedule.
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City of Renton Exhibit A
PRV Station Rehabilitation/Replacement Assessment Scope of Work
3.7 Meet with the City to discuss the evaluation process and the overall results as documented in the
draft letter report. Update and finalize the letter report based on review comments and feedback
received during the meeting.
Provided by City:
• Attendance at meeting to discuss the findings/recommendations from the study.
RH2 Deliverables:
• Updated PRV station and relief facility standard details in PDF and AutoCAD file formats.
• Preliminary and final versions of the letter report, including a summary of the evaluations,
recommendations,cost estimates, and implementation strategy in PDF file format.
• Attendance at meeting with the City to discuss the findings/recommendations from the study.
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Exhibit B: Time Schedule of Completion
City of Renton
PRV Station Rehabilitation/Replacement Assessment
ANTICIPATED NOTICE TO PROCEED DATE: February 2018
Anticipated
Task Completion
Task 1— Data Collection and Site Visits February 2018
Task 2— Hydraulic Analysis August 2018
Task 3—Standards, Recommendations, and Report October 2018
ANTICIPATED CONTRACT COMPLETION DATE: October 2018
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Exhibit C: Cost and Fee Estimate
City of Renton
PRV Station Rehabilitation/Replacement Assessment
Consisting of the following:
Exhibit C-1—Consultant Fee Determination—Summary Sheet—Fee Schedule
WSDOT Memo dated 9 Jun 2016;Subject:Acceptance of FYE 2015 ICR—Audit Office Review
Exhibit C-2—Fee Estimate
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9/26/2017 1:33:00 PM Z:\NewBusiness\Proposal\REN\20170608_REN M17-082 PRV Station Rehab and Replacement\Contract\PSA_EXHIBIT C_Cost and Fee Estimate PRV Study.docx
Exhibit C-1
Consultant Fee Determination -Summary Sheet
(Negotiated Hourly Rates of Pay)
Fee Schedule
Subconsultant:
RH2 ENGINEERING, INC
Negotiated Hourly Overhead Fee Multiplier Negotiated Rate
Staff Classification Rate Multiplier Per Hour
195.57% 12%
Professional I $ 41.39 $ 80.94 $ 14.68 $ 137.00
Professional II $ 45.62 $ 89.21 $ 16.18 $ 151.00
Professional III $ 48.64 $ 95.12 $ 17.25 $ 161.00
Professional IV $ 51.96 $ 101.62 $ 18.43 $ 172.00
Professional V $ 55.89 $ 109.30 $ 19.82 $ 185.00
Professional VI $ 59.51 $ 116.39 $ 21.11 $ 197.00
Professional VII $ 64.34 $ 125.84 $ 22.82 $ 213.00
Professional VIII $ 67.37 $ 131.75 $ 23.89 $ 223.00
Professional IX $ 67.37 $ 131.75 $ 23.89 $ 223.00
Technician I $ 29.60 $ 57.90 $ 10.50 $ 98.00
Technician II $ 31.42 $ 61.44 $ 11.14 $ 104.00
Technician III $ 39.88 $ 77.98 $ 14.14 $ 132.00
Technician IV $ 42.29 $ 82.71 $ 15.00 $ 140.00
Administrative I $ 20.24 $ 39.58 $ 7.18 $ 67.00
Administrative II $ 23.86 $ 46.67 $ 8.46 $ 79.00
Administrative III $ 28.40 $ 55.53 $ 10.07 $ 94.00
Administrative IV $ 33.53 $ 65.58 $ 11.89 $ 111.00
Administrative V $ 39.57 $ 77.39 $ 14.04 $ 131.00
In-House Copies B/W-8.5x11 $ 0.09
In-House Copies B/W-8.5x14 $ 0.14
In-House Copies B/W-11x17 $ 0.20
In-House Copies Color-8.5x11 $ 0.90
In-House Copies Color-8.5x14 $ 1.20
In-House Copies Color- 11x17 $ 2.00
CAD Plots Large $ 25.00
CAD Plots Full $ 10.00
CAD Plots Half $ 2.50
CAD System Per Hour $ 27.50
GIS System Per Hour $ 27.50
Mileage Current IRS Rate
Subconsultants will be billed at cost plus 15%.
Outside direct costs for permit fees, reports, maps, data, reprographics, couriers, postage, and non-
mileage related travel expenses that are necessary for the execution of the project and are not
specifically identified elsewhere in the contract will be billed at cost.
MIL
� Washington State
TI/ Department of Transportation Memorandum
June 7,2016
TO: Erik Jonson, Contracting Services Manager
FROM: Schatzie Harvey,Agreement Compliance Audit Manage
SUBJECT: RH2 Engineering, Inc. Indirect Cost Rate
for Fiscal Year Ended December 31,2015
We have completed our review of the RH2 Engineering, Inc. (RH2) Indirect Cost Rate
for the above referenced fiscal year. We reviewed the documentation supporting the rate
for compliance with criteria contained in the Federal Acquisition Regulations (FAR),
Subpart 31.
Based on our review we are issuing this memo establishing the RH2 Indirect Cost Rate
for fiscal year ending December 31,2015, at 195.57%of direct labor. RH2 provided an
FHWA Certificate of Final Indirect Costs indicating all costs included in the indirect cost
rate schedule comply with FARs.
is
Costs billed to agreements will still be subject to audit of actual costs,based on the terms
and conditions of the respective agreement.
This was not a cognizant review. Any other entity contracting with the firm is
responsible for determining the acceptability of the Indirect Cost Rate.
If you have any questions,feel free to call me at (360)705-7006,or via email at
harvevs(c"i)wsdot.yva.uov.
Cc: Steve McKerney
File
DOT Form 700-008 EF
Revised 5/99
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