The URL can be used to link to this page

Home My WebLink AboutAdden 1 CAG-94-045 Addendum #1-95 PUBLIC WORKS TRUST FUND NOTICE OF CONTRACT AWARD AND NOTICE TO PROCEED Jurisdiction CITY OF RENTON Date Bid Solicitation Published April 19, 1994 Bid Opening Date/Number of Bids Received May 10, 1994 / Date Contract Awarded May 16, 1994 Contract Amount $ 106,794.48 Name of Contractor Gary Merlino Construction Company Notice to Proceed Issued June 10, 1994 Start of Construction June 13 1994 Submitted By: Signature Michael A. Benoit Name Project Manager Title Address 200 Mill Avenue South Renton WA 98055 (206) 277-6206 Phone April.1991 'Awe State of Washington Department of Community, Trade and Economic Development Public Works Unit PUBLIC WORKS TRUST FUND PROGRAM PROJECT CLOSE-OUT REPORT Loan Agreement Number: PW-5-92-784-032 NOTE: This report shall serve as a contract AMENDMENT for determining the final loan amount, interest rate, and local share and shall be attached and incorporated into the loan agreement. The report accounts for funds associated with the Public Works Trust Fund Loan Agreement's Scope of Work. Costs outside of the Scope of Work are not accounted for by this report. Please Type or Print in Ink. City of Renton 200 Mill Ave. S. Renton, WA 98055 Name of Chief Executive Officer: Earl Clymer Title of Chief Executive Officer: Mayor This document is to certify that the project, as described in the Public Works Trust Fund Loan Agreement's Scope of Work, is completed and has been designed/constructed to current standards. Section 1. Estimated and Actual Project Expenditures by Cost Category. Cost Category Estimated Actual Costs Preliminary Engineering A. $ 0 . 00 L. .00 Design Engineering B. 5 , 000. 00 M. 9,786.26 Land/ROW Acquisition C. 1 0 . 00 N. .00 Sales or Use Taxes D. 12 , 177 . 00 O. 7,903.28 Other Fees E. 0. 00 P. .00 Construction Inspection F. 10, 000 . 00 Q. 7,125.87 Start-up Costs G. 0. 00 R. .00 Financing Costs H. 0 . 00 S. .00 Contingency I . 13 , 500 . 00 T. .00 Construction J. 135 , 000. 00 U. 96,381.43 Total Project Cost K. 175, 677 . 00 V. 121,196.84 Page 1 of 2 `�✓ fir+ Page 2 of 2 (Public Works Close-out Report) Section 2 . Estimated and Actual Project Funding Sources . Note: The earliest date on which project costs are considered eligible as local share is 5/12/93 . Source of Funds Estimated Actual Costs A. Local Share (ie: Cash, In-Kind, other State and Federal Loans) $ 36, 000. 00 E. 24,239.84 B. Federal Grants 0. 00 F. .00 C. Other State Grants 0. 00 G. .00 D. Line 1V minus lines 2F and 2G . . . . . . . . . . . . . . . . . . 121,196.84 Section 3 . Calculating the Maximum PWTF Funding A. PWTF Share: multiply line 2D by 70%, 80% , or 90% as set forth in the .loan agreement. . . . . 96,957.47 B. Interest Earned on the PWTF money . . . . . . . . . . . . .00 C. Maximum PWTF share: Line 3A minus line 3B 96,957.47 D. PWTF allocation amount as per contract . . . . . . . $ 139 , 677 . 00 E. Enter the lesser of line 3C or 3D (or an optional amount less than 3C and 3D) 96,957.47 F. Amount drawn to date $ 20, 951. 55 G. Final draw amount: Line 3E minus 3F (Any negative amount shall be refunded to PWTF) . . . 76,005.92 H. Divide Line 2E by the sum of 2E and 3E . . . . . . . 20.00 Section 4 . Attach copies of the following: Department of Labor and Industries Closure Document(s) ; Department of Revenue Closure Document(s) ; Accepted Project Bid(s) with change orders. Section 5 . The chief executive officer of the jurisdiction certifies that: -- to the best of his/her knowledge, the data provided in this report is true and correct as of the date indicated below; -- records supporting the information provided in this report are on file and will be made available by the jurisdiction upon request; and -- there are no outstanding liens against this project. Signa e of Project Engineer or Consultant Date . . . signat re o '—the- C f Executive Officer •4Noary Sign ture Datd to Y t PV1 YW- ATTEST. �t Marilyn J. etersen, City Clerk ��✓��3_ / Nmow `w✓ Worksheet for Calculating the Final Draw (Return with Close-out) Unlike the first two vouchers, the Public Works Unit is unable to calculate the amount of the final draw. Two variables essential to the calculation are known only by the jurisdiction, i.e. , the actual total eligible project cost and the interest earned on the Public Works Trust Funds. The instructions and worksheet provided here are designed to assist the jurisdiction in calculating the amount of the final draw. Please note: • Interest earned on PWTF funds drawn by the jurisdiction are to be applied toward eligible costs. • PWTF participation can not exceed 70%, 80%, or 90% of the actual total eligible cost of the project as per PWTF loan agreement. Worksheet Step 1 . Identify the actual total eligible project cost. 1. 121 ,196.84 Step 2 . Identify the PWTF contract's allocation. 2 . 139,677.00 Step 3 . Identify the actual local funds. 3 . 24,239.37 Step 4 . Identify other funds (funds other than local fund and PWTF) used for eligible project cost. 4 . .00 Step 5 . Balance of eligible project cost (subtract line 4 from line 1) 5 . 121 ,196.84 * 800 Step 6 . Multiply line 5 by either 70%, 80%, or 90% as set forth in the loan agreement. 6. 96,957.47 Step 7 . Identify interest earned on PWTF funds. 7 . .00 Step 8 . Subtract line 7 from line 6 . 8 . 96,957.47 Step 9 . Enter the lesser of line 2 or line 8 (or a local option of an elective amount less than both line 2 and line 8) . 9 . 96,957.47 Step 10. Tabulate the amount drawn from the project's PWTF allocation to date. 10. 20,951.55 Step 11. The final draw amount for the project, subtract line 10 from line 9 . 11 . 76,005.92 Step 12 . Percent of local share (divide line 3 by the sum of line 3 and line 9) . 12 . 20.00% +irrr aril Section 1. Estimated and Actual Project Expenditures by Cost Category Items 1 M: It was originally anticipated that we would utilize information and plans from an earlier attempt at constructing a sewer in this neighborhood. We had to do more work than we anticipated to bring the plans and specifications up to current standards. Item 10 & 1 U The bid amount was lower than the construction estimate. The actual cost was lower than the bid cost, primarily because we did not have to utilize imported backfill. Item 1 Q We had estimated inspection for the total amount of working days projected. The lower costs can be attributed to the facts that the contractor completed the work in less than the amount of working days allowed to them. Item 1 T No contingency funds were used. The overruns that occurred in some categories were more than made up by surpluses in other categories. loanclos.doc/MAB FORM STATE OF WASHING")N AGENCY USE ONLY A19-1A �) AGENCY LOCATION CODE P.R. OR AUTH. NO. ! (Rev.519 1) ' INVOICE VOU%MER AGENCY NAME ___ 001 INSTRUCTIONS TO VENDOR OR CLAIMANT: Submit this form to Department of Community, Trade and claim payment for materials. merchandise or services. Show complete detail for each item. Economic Development VENDOR OR CLAIMANT (Warrant is to be payable to) Vendor's Certificate. I hereby certify under penalty of perjury that the items and totals listed herein are proper charges for materials. merchandise or services furnished to the State of Washington,and that all goods furnished and/or services rendered have been provided without discrimination because of age,-seX,-marital status, race, creed, color, City of Renton national tgi handicap, religio or Vietnam are or disabled veterans 200 Mill Ave. S. states. ,� Renton, WA 98055 - �� , BY IGN IN NK) Utility Systems Directors 12/20/94 (TITLE) (DATE) FEDERAL I.D. NO. OR SOCIAL SECURITY NO. (For Reporting Personal Serv,ces Contract Payments to I.R.S) RECEIVED BY DATE RECEIVED DATE DESCRIPTION QUANTITY UNIT UNIT AMOUNT FOR AGENCY PRICE USE Public Works Trust Fund PW-5-94-784-32 Voucher Number 3 (Final) Loan Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 139, 677 . 00 i Previous Draws $--- .1-8, 2-5=4-5 20,951.55 I Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $----a0,s3&1.5.&118,825.45 Total Voucher 93 (Final) . . . . . . . . . . . . . . $ 76,005.92 ' Note: Voucher #2 merged with Voucher #3 . "Notice to Proceed" required for loan disbursement. i PREPARED BY - TELEPHONE NUMBER DATE AGENCY APPROVAL DATE I DOC. DATE PMT DUE DATE CURRENT DOC. NO. REF. DOC. NO VENDOR NUMBER VENDOR MESSAGE USE UBI NUMBER TAXI ! REF WLSTERNOEX, Ngd,t1A$S;j'.I, COUttTY CITY/TO" ORC S1F CODE D FtflD HM PRWRAM NDEX � BET Pax 410C luwl, MOS PROJECT PRORO1 P�T AMOUNT Iffy010E.NUMBER ' I li Ili I I I I ! f — ! L L I ACCOUNTING APPROVAL FOR PAYMENT DATE WARRANT TOTAL WARRANT NUMBER 4191A11-