HomeMy WebLinkAboutContract CAG-18-056
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AGREEMENT FOR SOLID WASTE PLANNING & TECHNICAL
SERVICE
THIS AGREEMENT, dated February 15, 2018, is by and between the City of Renton (the "City"), a
Washington municipal corporation, and Cascadia Consulting Group, Inc. ("Consultant"), a
Washington Corporation. The City and the Consultant are referred to collectively in this
Agreement as the "Parties." Once fully executed by the Parties, this Agreement is effective as of
the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide a Sustainable Materials Management
Strategic Plan as specified in Exhibit A. Scope of Work, Timeline & Budget, which is
attached and incorporated herein and may hereinafter be referred to as the "Work.
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions,deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A. Scope of Work,
Timeline & Budget or as otherwise mutually agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. Scope of Work, Timeline & Budget. All
Work shall be performed by no later than Detember 31,2b18.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $98,000.00, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the rate(s)
or amounts specified in Exhibit A. Scope of Work, Timeline & Budget. The Consultant
agrees that any hourly or flat rate charged by it for its Work shall remain locked at the
negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A. Scope of
Work, Timeline & Budget. Except as specifically provided herein, the Consultant shall be
solely responsible for payment of any taxes imposed as a result of the performance and
payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed,the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement.The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10)calendar days' notice to the Consultant in writing. In the event
of such termination or suspension,all finished or unfinished documents,data,studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
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6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
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9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee.The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction,alteration, improvement,etc.,of structure or improvement attached to real
estate...) then, in the event of liability for damages arising out of bodily injury to persons
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or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://rentonwa.gov/business/default.aspx?id=548&mid=328.
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/content/doingbusiness/registermybusiness/
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
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C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
PAGE 6 of 10
Linda Knight, Solid Waste Coordinator Amity Lumper, Co-President
1055 South Grady Way 1109 First Ave S
Renton, WA 98057 Seattle, WA 98101
Phone: (425) 430-7397 Phone: (206) 343-9759
(knight@rentonwa.gov amity@cascadiaconsulting.com
Fax: (425) 430-7241 Fax: (206) 343-9819
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964,and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
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B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City's project manager is Linda Knight,
Solid Waste Coordinator. In providing Work, Consultant shall coordinate with the
City's contract manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
PAGE 80F10
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties,and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
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M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
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Mayr Co-President
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Exhibit A.
Scope of Work,Timeline&Budget
City of Renton Sustainable Materials Management Strategic Plan
Sustainable Materials Management
Strategic Plan
Scope of Work
Project Overview
The goal for this project is to develop a sustainable materials management(SMM) strategic plan that lays
a successful waste prevention and recycling program roadmap for the City of Renton (the City) to
implement for the next 10 years.
Cascadia Consulting Group (Cascadia) will support the City in developing a SMM strategic plan that
addresses both waste prevention as well as recycling to lay the groundwork for future residential and
business projects.
The SMM strategic plan will build on the myriad innovative programs that the City has implemented over
the past 26 years to increase the knowledge, skills, and motivation of its residential and business sectors
to divert waste from landfill. While the City currently experiences 69%waste diversion from landfill for
its curbside residential sector,there is still a great deal of work to accomplish to meet and exceed the
region's 70%diversion goal by 2020. In addition,the City seeks to incorporate SMM principles of waste
prevention and environmental impacts reduction into its goals.
Developing the SMM strategic plan will include the following activities:
• Identify current barriers to waste prevention and recycling by its residential and commercial sectors.
• Research successful waste prevention programs in the nation that hold promise for the Pacific
Northwest.
• Develop a roadmap with options for program implementation to meet and exceed the goals of 70%
diversion by 2020.
• Engage a diverse range stakeholders throughout the entire planning process.
• Explore funding models to support the plan's goals and programs
Task 1. Project Initiation and Management
Project Initiation
Cascadia will work with the City during project initiation to lay the foundation for a successful SMM
strategic planning process. Cascadia will conduct a kickoff meeting with key City staff to confirm project
goals and desired outcomes; identify opportunities for alignment with other local and regional planning
efforts; and develop a plan for engaging key stakeholders.The Cascadia team will prepare a clear work
4�CASCADIA Page 1
Exhibit A.
Scope of Work,Timeline&Budget
City of Renton Sustainable Materials Management Strategic Plan
plan summarizing key outcomes from the kick-off meeting and outlining project roles, responsibilities,
and milestones.
Throughout the project, Cascadia will conduct check-in calls with the City project manager as needed to
discuss project status.
Deliverables
• Kickoff meeting agenda and summary
• Detailed work plan
• Check-in calls
Task 2. Goals and Metrics
Assess and Establish Goals and Metrics
While the City's 70%diversion goal provides a clear objective for the recovery element of sustainable
materials management,other metrics and goals are relevant when considering waste prevention, equity,
impacts of population growth, economic changes, new types of waste materials, and the environmental
impacts of material use.
At the beginning of the project,we will work with the City to identify a range of possible supplementary
metrics and key performance indicators that will guide plan development.To the extent appropriate,
these will be aligned with other City priorities and those of other relevant jurisdictions, including King
County,the Local Hazardous Waste Management Program in King County,and Washington State.
Deliverables
• Goals and metrics meeting agenda and summary
• Draft and final memo identifying goals and metrics that will guide the City's SMM strategic plan
Task 3. Existing Conditions
Document Material Streams and Develop BAU Projections
Understanding the current materials streams—what materials are being generated and disposed by each
sector—provides important information needed to select appropriate strategies.These baseline
estimates will rely on existing waste composition,tonnage, and customer data. Cascadia will use existing
data from the City, King County, and Cascadia databases to estimate current generation, disposal, and
recycling by material type and generator(residential versus commercial). Baseline data will be used to
identify key materials to focus on when researching and selecting strategies.
As data are available, Cascadia will also document the past trajectory of the City's waste streams and
highlight historic successes in generation and recycling rates.
"CASCADIA Page 2
Exhibit A.
Scope of Work,Timeline&Budget
City of Renton I Sustainable Materials Management Strategic Plan
Cascadia will also develop "business as usual" 10-year projections, using population and employment
projections.The City can use these projections in the future to assess progress toward recycling and
waste prevention goals.
Deliverables
• Draft and final memo summarizing current material streams, past waste generation and recycling
rates, and 10-year projections.
Document Existing Programs, Policies, and Infrastructure
Charting a strategy for the City's next ten years begins with understanding past successes and the
current programs, policies,and infrastructure (PPIs)that support or hinder sustainable materials
management. Cascadia will work with the City's project manager to summarize past and current PPIs and
associate them, as feasible,with changes in the City's waste generation and recycling rates.
Documenting PPIs will include assessing current plans, policies, and waste-related regulations; collection
and processing programs and infrastructure; funding mechanisms and financial incentives; local and
regional recycling markets and market development strategies; and education,outreach, and technical
assistance programs. From this review,Cascadia will identify past successes, as well as potential
challenges and gaps related to waste prevention and recycling to address in the SMM strategic plan.As
data are available, Cascadia will also assess the equity impacts of past and current PPIs.
Deliverables
• Draft and final memo summarizing current PPIs, identifying past successes, and identifying potential
gaps.
Task 4. Research and Develop List of Strategies
Research Policies, Programs, and Infrastructure Strategies
Cascadia will draw on its in-house Zero Waste Library to identify best practices for cities to foster waste
prevention and recycling. Cascadia will supplement its expertise with additional research on innovative,
effective, and locally relevant PPIs that could help the City meets its waste prevention and recycling
goals. We will explore examples and ideas from other leading municipalities locally and across the US,
international leaders(such as Scotland), and non-governmental efforts (such as The Recycling
Partnership). Research will focus on PPIs related to waste prevention, circular economies, and gaps
identified in Task 3.
Deliverables
• Draft and final memo summarizing research
CASCADIA Page 3
Exhibit A.
Scope of Work,Timeline&Budget
City of Renton I Sustainable Materials Management Strategic Plan
Develop and Finalize List of Potential Strategies
Combining this research with the review of the City's current waste streams and PPIs, Cascadia will
develop an initial list PPIs to consider including in the SMM strategic plan.The initial list of potential PPIs
will be informed by consideration of the following topics:
• Materials that are currently disposed in large quantities
• Materials for which there are viable local and regional markets
• The generators of those materials
• The current collection system and recycling infrastructure
Potential PPIs may include but are not limited to the following areas:
• Collection and reuse program expansion and enhancements
• Expanded education, outreach, and behavior change programs
• New waste prevention and recycling policies or regulations
• Funding models
• Financial and other market incentives
• Market development
Cascadia will organize and characterize the long list of potential strategies—including policies, programs,
and infrastructure—according to such attributes as strategy type (e.g., education, collection), targeted
material (e.g.,food scraps),and generator group(e.g., multifamily, commercial). For each potential
strategy,the summary will identify examples,where available, of other jurisdictions using the strategy.
Cascadia will work with the City and a team of experts selected by the City to agree on a list of criteria
that will be used to assess each potential strategy using a qualitative rating (high, moderate, or low).
Criteria may include the following:
• Quantity affected materials currently generated or disposed
• Approximate scale of cost
• Technical and/or political feasibility
• Environmental benefits, such as energy intensity or greenhouse gas emissions associated with
affected materials
• Equity impacts
• Local economic benefits, such as potential for local reuse or processing
Following the rating of potential strategies, Cascadia will meet with the City's project manager to
conduct an initial screening to select promising strategies and remove those considered less appropriate
or unlikely to yield desired outcomes.The screening will focus on those PPIs that have the highest
potential for success based on past program effectiveness,the criteria identified above, and the City's
particular conditions.
C ASCADIA Page 4
Exhibit A.
Scope of Work,Timeline&Budget
City of Renton I Sustainable Materials Management Strategic Plan
Deliverables
• Draft matrix of potential strategies with qualitative assessment using selected criteria
• Meeting with City project manager to review assessment and refine list of PPI5.
• Final matrix of potential strategies with qualitative assessment and identification of selected PPIs.
Task 5. Develop the SMM Strategic Plan
Develop the SMM Strategic Plan
Cascadia will develop the City's SMM strategic plan,focusing on recommended actions for the next 10
years and progress metrics. Cascadia envisions developing two separate plan documents:
• A brief(two to four pages)and highly engaging summary that is intended for City Administration,
elected officials, and the public.
• A longer roadmap intended for City staff to use in developing detailed annual workplans.The 10-
year roadmap will identify strategies to focus on in each year; planning-level costs and staffing
needs; and data collection methods for progress metrics.
Deliverables
• Draft and final summary for City Administration, elected official, and the public
• Draft and final roadmap for City staff
Task 6. Stakeholder Engagement
Stakeholder Engagement
Stakeholder input and buy-in throughout the planning process are essential for ensuring the City's SMM
strategic plan will be successful. Concurrent with Task 1, Cascadia will work with the City to develop and
agree on a stakeholder engagement plan and assign roles and responsibilities. We anticipate that
Stakeholder engagement will occur in conjunction with Tasks 2-6 and will be an inclusive process to
engage Renton's diverse population.
We envision two primary sets of stakeholders for this project: 1) internal City participants and 2)external
parties. Internal participants could include City staff, City Administration, and elected officials. External
parties could include other agencies (such as King County and the Local Hazardous Waste Management
Program in King County),waste and recycling service providers, commercial waste generators,
businesses that may use reused or recycled material inputs, institutions, community and environmental
organizations, and residents.
Engagement activities may include meetings,workshops, surveys, mailings, events, websites and social
media, or other strategies.Stakeholder engagement topics commonly include:
• Stakeholder goals and priorities
• Effectiveness of and gaps in current programs, policies, and infrastructure
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Exhibit A.
Budget,Timeline&Budget
City of Renton I Sustainable Materials Management Strategic Plan
• Opportunities and challenges related to increasing waste prevention and recycling
• Potential strategies and draft recommendations
Deliverables
• Draft and final stakeholder engagement plan
• Stakeholder engagement activities, as agreed on
Budget
The table below presents preliminary budget estimates for this project. Budget estimates are shown for
each task,with estimated labor hours listed separately.We anticipate confirming budget specifics as part
of the workplan developed in Task 1. In particular,we have budgeted a block of$20,000 for stakeholder
engagement with specific activities and associated hours and expenses to be developed at the beginning
of the project.
Task Hours Cost
1. Project initiation and management 45 $7,500
2. Goals and metrics 63 $9,250
3. Existing conditions 136 $18,500
4. Research and develop strategies 198 $26,750
5. Written plan 116 $16,000
6. Stakeholder engagement TBD $20,000
Total ------ TBD $98,000
Timeline
The table below present a preliminary timeline for this project in 2018. We anticipate confirming
timeline specifics as part of the workplan developed in Task 1.
Task Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1. Project initiation and mgmt. l
2. Goals and metrics
3. Existing conditions
4. Research/develop strategies
5. Written plan
6.Stakeholder engagement j
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