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Home My WebLink About08/16/2016 - Minutes y x �° �r .�..., � ��'��'�,�� u an ervices visory Co ittee eetin e ort Renton City Hall Council Conference Room, 7th Floor August 16,2016 3:00 p.m. ATTENDANCE: Leslie Anderson,Tina Harris,Joanie Howe,Teresa Kenney. Excused: Brook Dodd, Krista Townsend,Sheila Houston Absent:Shannon Mattson Staff: Karen Bergsvik, Dianne Utecht,Jeannie Gabriel. Introductions Karen welcomed Jeannie to the Advisory Committee. HSAC members introduced themselves. REACH Center of Hope Briefing and Tour Maggie Breen, REACH Executive Director introduced herself and explained what REACH does for the community. The Center of Hope (COH) is located in the City of Renton's old city jail. It is a day shelter serving women and ehildren. If not at eapaeity,they will serve single women. Families are housed at COH during the day, and are assigned to one of two night shelters-Harambee Church or the host church for that month COH has helped 96 families move on to transitional or permanent housing. Women are provided with an intake and develop a plan to address the issues that have made them homeless. They are expected to work on their plan and have check in with staff/volunteers weekly to assess their progress. Computers and phones and a variety of serviees are available to the women. A Public Health Nurse eomes in once a month, as well as a mental health care provider from Valley Cities. Services are provided by two paid staff and a number of volunteers. Families are provided with 2 meals, clothing and neeessities. There are shower and laundry facilities on site. The school district provides transportation for the kids to and from school and the shelter. Hours of operation are Monday through Friday 7:30am to 4pm and 7:30am to 2pm during the summer. Review of the Funding Proeess HSAC input was sought on the various faeets of the funding process: Needs,Application, Rating Tool/Rules,Scoring reeommendation process,Other and the Parking Lot. [Input from the group will be written up and sent to the whole group for review.] Application • Instruction; City speeifie information; 1/3 applicants did not follow instruetion and got dinged points. [Committee agreed that applieation should clarify if ageney is from the City of Renton, if not we should not review. If we do review applications from other eities,what can their ageney do for the City of Renton?] If agency does not submit something, application will not be considered for funding. Answers should be more relevant, and we should offer help for new agencies applying for grants • Based on what is in application-rewards good grant writers. Committee believes we should allow knowledge of agencies. • Programs self-identified areas of need-committee ended up putting like senrices together. Committee thinks agencies that do the same thing should be grouped together. W:\Wurnan 5erwices�Ma{n fafd�r�ftdvlsary CaenenizEee`a616 Numaee Services qdvisary C�ameniC4ec`P.u�ias2 2016`Augusk k616 HSAC minut�s.d�cn City of Renton Human 5ervices Advisory Committee November 17, 2015 Page 2 Ratin�Tools • Budget rating didn't work • Committee would like questions to be more structured and have space for survey statistics. Is committee able to view other cities rating tools? If yes,they would like to review and learn from them. • Scoring 1,3,5 or 1,2,3,4,5; Committee agrees that 1-5 scoring is more informative and easier to score. • Current performance not considered.Will be how? • Rules:What are they going into process? Minimum, max level for new,top ranked get money funded in order. Scoring, Discussions and recommendations Committee would like to see one application per agency. This would limit the level of funding per agency. 7he agency will not become dependent on our funds,which then we will be able to allocate Other Separate process;small agencies? Regional capacity building? Maximum level of funding for program or agency? Parkin�Lot;Apply social equity lens to process (Benita) Survey to clients of agencies, supplemental application with Renton specific questions related to needs assessment. Take care of Renton first versus regional. Regional Evaluation of Funding Process The survey done by all the SKC cities was included in their packet so the Committee member are familiar with what data had already been collected. Agency Evaluation of the Funding Process Dianne reviewed a draft of the proposed survey Renton is planning to send to the agencies who applied to Renton. The goal is to keep the survey as short as possible while obtaining the information to help us improve the process. The committee felt that question 11 should include those who didn't submit completed tables, along with those who didn't complete the required attaehments. 5ince agencies haven't been notified yet that they lost points for incomplete tables, it was decided to customize that question and sent out specifically to that group. Those who did submit the attachments and complete the tables will not receive that question. Second Quarter Performance Report Dianne explained which agencies were below their performance goals for the second quarter and reviewed the reasons why and how they planned to address the issue. Logging in to read the narratives Staff felt the narratives provided a useful background and context to the committee and wanted the members input on whether they felt they were useful. That majority there would like to continue receiving them, but felt it would be more useful if they received the performance report for the quarter in conjunction with the narrative,so staff will pravide performance information on all agencies, not just the ones not meeting their performance goals. Money Mechanic Flyer Event is sponsored by First Financial Bank. First Financial Bank grants our Housing Repair Assistance program with twenty four thousand dollars every year. Karen will be providing printing needs for the event. Respectfully submitted, � Brook Dodd, Chair Next regular meeting: September 20,2016, Council Conference room 7th Floor, Renton City Hall