HomeMy WebLinkAboutContract CAG-18-080
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AGREEMENT FOR KENNYDALE FIBER OPTIC
THIS AGREEMENT, dated May 1, 2018 is by and between the City of Renton (the "City"), a
Washington municipal corporation, and Transpo Group USA Inc. ("Consultant"), a Washington
Corporation. The City and the Consultant are referred to collectively in this Agreement as the
"Parties."Once fully executed by the Parties,this Agreement is effective as of the last date signed
by both parties.
1. Scope of Work: Consultant agrees to provide field inventory and condition assessment of
the existing fiber network system,the development of base maps,the design of the fiber
optic system from Logan and Park Avenue to the Kennydale fire station and reservoir site,
the development of final plans and specifications for public bids and to provide services
during construction of the project per current design standards as set forth by : City of
Renton Pre-approved plans, WSDOT Standard Specifications, WSDOT Standard Plans,
WSDOT Design Manual, King County Surface Water Design Manual, MUTCD as specified
in Exhibit A, which is attached and incorporated herein and may hereinafter be referred
to as the "Work."
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions,deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit D or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit C.All Work shall be performed by no later
than January 31, 2019.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $134,154.74, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit B.The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit D. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
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B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed,the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement.The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10)calendar days' notice to the Consultant in writing. In the event
of such termination or suspension,all finished or unfinished documents,data,studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
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the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act,Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
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distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee.The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
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Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction,alteration, improvement,etc.,of structure or improvement attached to real
estate...) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://rentonwa.gov/business/default.aspx?id=548&mid=328.
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/content/doingbusiness/registermybusiness/
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
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Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party),and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
PAGE 6 OF 10
CITY OF RENTON CONSULTANT
Eric F. Ott, Project Manager Kevin Collins, P.E., Principal
1055 South Grady Way 12131 113th Ave NE#203
Renton, WA 98057 Kirkland, WA 98034
Phone: (425) 430-7313 Phone: 425-821-3665
eott@rentonwa.gov Kevin.Collins@transpogroup.com
Fax: (425) 430-7295 Fax: -
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification,the Consultant agrees as follows:
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964,and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
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A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs,sub-contracts,or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management.The City's project manager is Eric F. Ott. In
providing Work, Consultant shall coordinate with the City's contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced,the terms in the
PAGE 8 OF 10
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort.This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue.Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties,and all duties and responsibilities undertaken pursuant to-this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
PAGE 9OF10
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By: A/
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Mayor Principal
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PAGE 10 OF 10
Exhibit A: Scope of Work
Client Name: _City of Renton
Project Name: Kennydale Fiber Optic Project
Exhibit Dated: April 2nd, 2018 TG: 1.18032.PR
Introduction
The proposed scope of work detailed below is based on discussions with the City of Renton
(City) during the scoping meeting held on March 15th, 2018. This scope of work consists of
preparing Plans, Specifications, and Estimate (PS&E) documents and construction support
services for the fiber optic communications expansion from Logan Ave/Park Ave intersection to
the Kennydale Fire Station and Water Reservoir site.
Design Standards and References
Design standards for this project will be based on the listed standards:
• City of Renton Pre-Approved Plans
• WSDOT Standard Specifications
• WSDOT Standard Plans
• WSDOT Design Manual
• King County Surface Water Design Manual
• MUTCD
Scope of Work
The following presents Transpo's (consultant) general work program for PS&E design and
construction support services. The proposed work scope includes the following four primary
work elements:
Task 1— Project Assessment
Task 2—Fiber Optic Design
Task 3—Construction Support Services
Task 4— Project Administration
Extra Services (currently not included in this scope of work) include Surveying, Geotechnical
Engineering, Environmental NEPA/SEPA Support Services, Right-of-Way Evaluation or
Acquisition, and Rail Coordination.
Task 1 — Project Assessment
1.1 -Existing Documentation Review
The purpose of this subtask is to review existing documentation provided by the City, prior to
performing Task 1.2 Field Inventory.
As part of this subtask, Transpo Group will facilitate a pre-inventory meeting with project
stakeholders (identified by the City). The objective of the pre-inventory meeting will be to
identify critical/undocumented areas, especially work performed within Coulon Park and the
Kennydale Fire Station.
To be furnished by City:
• Location of existing communications lines and existing conduits runs
• Existing as-builts for potential fiber infrastructure within defined projects limits
• Existing GIS base mapping with existing right-of-way limits and street features (i.e.
channelization, curbs, sidewalks, and pavement limits) in AutoCAD format.
• Aerial imagery within project boundaries (high-resolution)
Deliverables:
• FTP site for document upload by City
• Pre-inventory meeting materials and minutes
1.2 —Field Inventory
The purpose of this subtask is to conduct a detailed inventory of conduits and junction boxes to
identify potential conflicts along the potential route. Transpo will notify City staff of when the
field inventory will be performed. Existing infrastructure will be documented and verified to
materials received in Task 1.1. This may include opening of junction boxes/pull boxes and
making notes regarding preliminary routing options.
As part of this subtask,Transpo Group will contract with a conduit proofing subcontractor to
verify the condition of conduit located between Lake Washington Blvd/N 20th St and Meadow
Ave N/N 26th St (-3,300ft). The City will maintain existing easement with property owner,
contact the property owner of anticipated work, and make conduit infrastructure accessible
(i.e. clearing and grubbing) for conduit proofing subcontractor.
Deliverables:
• Field notes and conduit proofing results (as requested)
1.3 —Utility Coordination
Transpo will coordinate design requirements with City staff to address any conflicts. Typically,
the utility companies will provide as-builts, interagency agreements, or mark locations in the
field. Transpo will identify any conflicts with the proposed design and will propose alternatives
to the City, if necessary. This subtask does not include any utility relocation design or surveying.
Assumptions:
• All right-of-way limits will be provided by the City.
• All necessary R/W partial takes or construction easements will be coordinated by the
City and is not included in this scope-of-work.
• The City will be responsible for all coordination and permitting with Puget Sound Energy
(PSE).
• They City has an existing franchise agreement to attach to existing PSE poles.
Deliverables:
• Response to PSE comments (during PS&E design phase)
Task 2 — Fiber Optic Design
The main objective of this project is to provide fiber communications between existing fiber
communications at Logan Ave/Park Ave intersection and route to the new Kennydale Hill Fire
Station and Water Reservoir site. The infrastructure improvements are to include use of
existing routes (conduit and aerial), new conduit routes, new fiber optic communications, and
civil improvements. The project limits and proposed improvements are outlined below.
The potential communications improvements for this extension include but are not limited to:
A. Fiber communications for approximately 2 miles. Fiber infrastructure routing will be
evaluated with the City after field investigation. Existing infrastructure will be utilized
when feasible (e.g. existing conduit, aerial span wire).
B. Conduit installation within Coulon Park and Kennydale Hill Fire Station properties.
C. Full fusion splice to existing fiber communications in existing pull box on Logan Ave/Park
Ave.
D. Distribution splice at Coulon Park. Additional fiber design within park limits will be
included as an addendum.
E. Coiling at Kennydale Hill Fire Station for future splice, by others.
2.1 — Basemap Development
Transpo will work with the City to assess the conduit along the proposed route with the
detailed inventory. Transpo will incorporate base map information provided by the City—
including both intersection/road projects and utility projects where spare conduits have been
installed. The base map will identify information required for the contractor to successfully
locate the proposed improvements. This may include the location of existing right of way,
roadside features (including curbs, sidewalks, planter strips, trees,junction boxes, etc.), and
utilities.
As part of this subtask, Transpo Group will facilitate a pre-design meeting with project
stakeholders (identified by the City). The objective of the pre-design meeting will be to update
the City on information obtained from the field inventory and highlight proposed design
approach.
To be furnished by the City:
• The City will furnish all CAD basemaps for use on the project. Where CAD files are not
available, the City will furnish geo-referenced aerial photographs that will be used for
plan development.
Assumptions:
• Transpo will superimpose infrastructure features using City-provided CAD files and
aerial photographs.
Deliverables:
• Basemap (as requested)
• Pre-design meeting materials and minutes
2.2—30% Engineering Design
This subtask will focus on the development of a preliminary (30%) engineering design for the
communication infrastructure elements described earlier.
The base maps prepared in the previous task will be used to prepare the preliminary
engineering drawings for the proposed communications infrastructure. The preliminary (30%)
engineering drawings will show general location of existing and proposed infrastructure with
construction notes and preliminary layout of restoration items such as roadway, sidewalk and
landscaping. No wiring details and/or schedules will be prepared at this stage. 30% plans will be
submitted for review and comment by the City and PSE.The cost estimate will be prepared and
show list of bid items, unit costs, and quantities.The cost estimate will consider up to two
alternative conduit installation methods (e.g. boring, open trench).
Assumptions:
• Drainage report will not be required.
• The City will be responsible for shoreline permits.
• The City will coordinate with PSE regarding 30% design and pole attachment.
Deliverables:
• Preliminary (30%) engineering plan drawings (PDF format)
• Engineer's 30% opinion of cost (two alternatives)
To be furnished by the City:
• Coordination, review, and summary of City comments
• Comments from PSE
2.3 and 2.4—90%/Ad-Ready Engineering Design
This subtask will develop 90% design documents including plans, specifications, and estimate
for the elements detailed in the 30% engineering design task above. The City comments from
the 30% engineering design review will be incorporated into the 90% design.
The 90% design shall include: infrastructure plans layout, construction notes, restoration of
roadway, sidewalk, and landscaping, wiring details, fiber optic splice diagrams, fiber details
sheets, details of non-standard design features, specifications, and estimate. Plans,
specifications and estimate will be submitted for the City's review. Following comment review,
Transpo will incorporate all City and comments and provide an ad-ready PS&E package.
Special Provisions: Contract documents, required FHWA Division 1, amendments, Division 2-9,
standard drawing details, wage rates.
Deliverables:
90%PS&E
• 90% engineering design plans, specifications, cost estimate, and bid item list.
• Responses to City's 30% review comments
Final(ad-ready) PS&E
• One ad-ready set of PS&E documents
• One copy of drawings on CD or DVD in .pdf and Autocad format, and reproducible
specifications and cost estimate.
• Responses to City's 90% review comments.
To be furnished by the City:
• City special provisions boiler plate
• Coordination, review, and summary of City comments
• PSE comments
2.5—Bid Support Services
This subtask will include responding to bidder questions, preparing addenda as required,
responding to Request for Information (RFI) as they are received, and assist the City in
evaluating bids.
Deliverables:
• Bidder question tracking sheet
• Responses to bidder RFIs
• Issuing up to 4 addenda, if required
Task 3 — Construction Support Services
This task includes assisting the City in preparing for and attending a pre-construction
conference, providing infrastructure and fiber installation oversight services, and producing
record drawings after project commissioning.
3.1—RFI, Product Submittals, and Change Order Review and Response
This subtask prepares and responds to requests for information as they are received from
either the Contractor or the City.This subtask reviews shop drawings, material submittals, and
review change orders if necessary.
Deliverables:
• Response to RFIs
• Stamped product submittals
• Response to change orders
3.2—Installation Observation Services
The City will notify when Transpo will be required to be onsite to observe construction activities
deemed unique such as during conduit boring, fiber installation, and fiber splicing. Transpo will
record and report progress of infrastructure and fiber communications installation to City staff.
The Subconsultant will provide professional observations and opinions regarding the field work
relative to the design plans. Transpo will not be taking on jobsite safety responsibilities and will
not perform jobsite safety observations during site visits.
Assumptions:
• The Contractor will retain all responsibilities for jobsite safety.
• Transpo will not provide any direction to the Contractor. All direction to the Contractor
will be routed through and conveyed by City staff.
• The Contractor will retain their own records and provide reporting of material quantities
and labor hours.
• The City inspector will maintain quantity and hours reports.
Deliverables:
• Field construction observation reports
• OTDR documentation comments
• Field photos
• Project punch list
3.3—Record Drawings
This subtask prepares as-built drawings per the City's Pre-approved Plans Policy.
Assumptions:
• The Contractor will provide record drawings to Transpo.
Deliverables:
• As-built drawings in AutoCAD format.
Task 4 — Project Administration
The main objective of this subtask is to ensure the project is completed on time and within
budget based on the scope of work.This includes tracking schedule adherence, tracking budget
•
expenditure, preparing and submitting progress reports and invoices, and internal resource
allocation to support the project.
4.1—Project Management and Coordination
This subtask primarily includes ongoing communication with the project team, progress report
preparation, internal project management, and project oversight. Progress reports will be
developed which will aim to inform the City regarding project status, project budget status,
work accomplished for the billing period, money spent for the billing period, and work to be
completed for the next billing period. This subtask also includes coordination with other City
departments, 3rd party stakeholders and other agencies such as WSDOT and King County, as
needed.
4.2—Project Meetings
This subtask includes the attendance of the Consultant's project team at one (1) predesign
inventory meeting, one (1) predesign meeting, and two (2) comment resolution meetings (after
each 30% and 90% submittals).
4.3 Project Invoicing
This subtask includes preparing and reviewing monthly invoices and reviewing sub consultant
invoices.
Exhibit B: Fee Estimate
The proposed hours estimate considers the level of effort to complete the scope of work with
assigned project staff. Additional staff is available if submittal dates change.The anticipated
staff hours for this project is provided in the following table:
Exhibit C: Proposed Schedule
We propose a project schedule of 9 months to complete the scope of work from the time of
receiving the Notice to Proceed (NTP). This includes all meetings and review times. Review
times are estimated at 2 weeks per review. Constraints of this schedule include construction
within Coulon Park to occur after Labor Day weekend (September 4th) and construction
completion by end of 2018 to accommodate Kennydale Fire Station construction schedule. The
anticipated schedule for this project is provided in the following table:
Transpo Group USA, Inc.
Cost Estimate Worksheet
trans 9raup ' r
Number/ProjectNamr Exhibit B: Fee Estimate
1.18032.00 Ke a Fiber Optic
Pay rates are effective from July 8,2017 through June 29,2018,within the ranges shown in the attachment.
Only key staff are shown and other staff may work on and charge to the project as needed by the project manager.
Project Comm. Project Project
Manager Civil Lead Lead Design Admin
initials KT RP JKHC JAH AMC
job title Eng L4 Eng L6 Eng L3 Eng L2 PA L4
cost rate $46.49 $54.88 $38.94 $35.96 $40.96
Labor:
Work Task Hours Cost
1 Task 1-Project Assessment
2 1.1-As-Built Review 8 2 8 2 20 $865
31.2—Field Inventory 16 2 2 16 36 $1,507
4 1.3—Utility Review and Coordination 16 2 8 4 30 $1,309
5 Task 2-Fiber Optic Design
6 2.1—Basemap Development 4 2 12 40 58 $2,201
7 2.2—30%Engineering Design 12 8 40 40 100 $3,993
8 2.3—90%Engineering Design 12 12 60 60 144 $5,710
9 2.4—Final Plans,Specifications,and Estimate(PS&E) 12 8 40 20 80 $3,274
10 2.5—Bid Support Services 8 2 10 $482
11 Task 3-Construction Support
12 3.1—RFI,Submittals,and CO Review and Response 40 4 44 $2,079
13 3.2—Installation Observation Services 8 8 $372
14 3.3—Record Drawings 4 16 16 36 $1,384
15 Task 4-Project Administration
16 4.1—Project Management and Coordination 40 16 56 $2,738
17 4.2—Project Meetings 20 20 4 44 $2,183
18 4.3—Project Invoicing 16 16 32 $1,399
Total Hours 216 78 190 198 16 698
Labor Costs $10,042 $4,281 $7,399 $7,120 $655
Overhead Rate 167.68% $49,459.76
Fee(as a%of labor) 30.00% $8,848.96
Miscellaneous Expenses: Reimbursable Subconsultants: Subs
Item Cost Firm Cost
1 Federal Ex.ress/Courier $0 1 PH Consulting Inc. $15,362.00
2 Phone $0 2 Integrity Network $10,687.50
3 Fax $0 3 Subconsultant C $0
4 Posta.e $0 4 Subconsultant D $0
5 Gra.hic su..lies $0 5 Subconsultant E $0
6 Photo.ra.h $0
7 Travel ex.enses milea.e $300 00 Total Subconsultants $26,049.50
8 Re.roduction $0
9 Traffic counts $0 Contingency(as approved by City): Subs
10 Traffic accident data $0 Firm Cost
11 S.ec.MPS model run $0 1 Contin.enc $20,000.00
12 Trans.ortation Concurrenc A..lication $0
Total Reimbursable Expenses $300.00
$134,154.74
Cost Estimate Prepared on:4/2/2018
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WHAT TRANSPORTATION CAN BE.
Exhibit D: Transpo Cost Rate Range Schedule
Pay rates are effective from July 8, 2017 through June 29, 2018,within the ranges shown in the attachment.
Category Cost Rate Range
Engineer/Planner/Analyst/Principal/Director- Level 7 $65 $115
Engineer/Planner/Analyst/Proj Adm - Level 6 $50 $85
Engineer/Planner/Analyst/Proj Adm - Level 5 $45 $75
Engineer/Planner/Analyst/Proj Adm - Level 4 $35 $50
Engineer/Planner/Analyst/Proj Adm - Level 3 $30 $45
Engineer/Planner/Analyst/Proj Adm - Level 2 $25 $40
Engineer/Planner/Analyst/Proj Adm - Level 1 $15 $35