HomeMy WebLinkAboutAdden 3 CAG-15-224, Adden #3-18
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AMENDMENT NO. 3 TO AGREEMENT FOR CEDAR RIVER 205
PROJECT LEVEE RECERTIFICATION CAG-15-224
THIS AMENDMENT, dated June 1, 2018, is by and between the City of Renton (the "City"), a
Washington municipal corporation, and Tetra Tech, Inc. ("Consultant"), a Washington
corporation. The City and the Consultant are referred to collectively in this Amendment as the
"Parties." Once fully executed by the Parties, this Amendment is effective as of the last date
signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-15-224, dated
December 7, 2015, to provide necessary services for the Cedar River 205 Project Levee
Certification (referred to herein as the "Agreement");
Whereas, the Parties wish to amend the Agreement to change the scope of work, change the
time of Completion, and change the compensation/payment in order to complete Phase II of the
certification process and respond to comments made by FEMA.
NOW THEREFORE, It is mutually agreed upon that in accordance with Section VIII Extra Work,
CAG-15-224 is amended as follows:
1. Scope of Work: Section I, Scope of Work, is amended to add work as specified in Exhibit
A-3, which is attached and incorporated herein.
2. Time of Completion: Section V, Time of Completion, is amended pursuant to the
schedule(s) set forth in Exhibit B-3. All Work shall be performed by no later than June 1,
2019.
3. Payment: Section VI, Payment, is amended so that the maximum amount of
compensation payable to Consultant is increased from $538,295 to $603,086 plus any
applicable state and local sales taxes. The additional compensation shall be paid based
upon Work actually performed according to the rate(s) or amounts specified in Exhibit C-
3 which is attached and incorporated herein.
4. All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By: By: %'lel
Denis Law William Fullerton
Mayor Vice President
4//fr ay? LI 2,0)e,
Date Date
Attest
Jason .Seth
City ' erk
Approved as to Legal Form
—
Shane Moloney
Renton City Attorney
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PAGE 2 OF 2
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work&Fee Estimate—Phase 2,Amend.3
ATTACHMENT A
CEDAR RIVER 205 PROJECT LEVEE CERTIFICATION
PHASE II - ENGINEERING ANALYSIS AND CERTIFICATION
AMENDMENT 3
SCOPE OF WORK
OVERVIEW
The following scope of work is for continued professional engineering consulting services to evaluate
and certify the Cedar River 205 Levee in accordance with FEMA requirements as codified in 44 CFR
Section 65.10.The levee system is located between Lake Washington and approximately the Williams
Avenue South Bridge, and is approximately 2.5 miles in length (1.25 miles on each side of the river).
This amendment provides additional funds to complete Phase II. The Phase II effort became more
extensive than originally scoped because of the need to have a two-step CLOMR submittal process. The
first submittal is needed to provide FEMA acceptance of several aspects of the freeboard analysis that
can significantly affect the improvement required to meet freeboard requirements.The primary areas of
input needed are on the revised hydrology which lowers the 100-year flood from 12,000 cfs to 10,900
cfs,the incorporation of the dredging and sedimentation cycle in the R&U analysis which reduces the
freeboard requirement by 1 foot and the interpretation of the upstream high ground tie-in
requirements for the Cedar River. The amendment covers additional costs incurred due to the need to
perform an initial CLOMR submittal to receive FEMA review of these freeboard related items.
This amendment will take the certification effort to the point where a decision on the important
freeboard aspects from FEMA is made.At that point, Phase III can begin with the actual design of the
improvements needed and submittal of the final CLOMR incorporating the preliminary design of the
required improvements.
PHASE II — Engineering Analysis and Certification
The amendment covers additional costs incurred in developing the CLOMR submittal (Task 11)and
finalizing supporting documentation (minor efforts in Tasks 4, 6, 8 and 9)the ongoing coordination with
FEMA on the initial CLOMR submittal (Task 12), development of an emergency preparedness plan (Task
13)for the Cedar River 205 Levee and project management(Task 1).
Task 1 - Project Management and Meetings
This effort includes general project management of the Tetra Tech team from April 1, 2018 going
forward for the duration of Amendment 3.This includes Tetra Tech's subcontractor GeoEngineers and
their associated internal project management costs. Project management primarily includes scheduling,
monitoring progress, invoicing, internal team coordination, and coordination with the City.
Assumptions:
• Coordination with FEMA is covered in Task 12.
Deliverables
• Monthly invoices including progress reporting
1. TETRATECH 1 May 31, 2018
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work&Fee Estimate—Phase 2,Amend.3
• Informal calls with the City to discuss the project on as needed basis
Task 2—Joint Sealing Repair
No effort in this scope of work.
Task 3— Freeboard Analysis and Floodplain Mapping
No effort in this scope of work.
Task 4—Embankment Protection Assessment
Minor technical work to incorporate the riprap protection into the initial CLOMR submittal.
Assumptions:
• One hour of effort by the Hydraulic Engineer
Deliverables:
• None
Task 5— Interior Drainage Analysis
No effort in this scope of work.
Task 6— Embankment and Foundation Stability Analysis
Minor technical work to incorporate the embankment and foundation stability analysis into the initial
CLOMR submittal.
Assumptions:
• Two hours of effort by the Hydraulic Engineer
Deliverables:
• None
Task 7—Settlement Analysis
No effort in this scope of work.
'b TETRA TECH 2 May 31, 2018
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work&Fee Estimate—Phase 2,Amend.3
Task 8—Structural Evaluation
Minor technical work to incorporate the structural evaluation into the initial CLOMR submittal.
Assumptions:
• Six hours of effort by the hydraulic engineer
Deliverables:
• Finalized structural analysis technical appendix and incorporation into the Certification Report
Task 9—Operations and Maintenance Manual Review
Minor technical work to complete the review of the O&M manual incorporate the results into the
CLOMR submittal.
Assumptions:
• Twelve hours of hydraulic engineer time
• Development of the Emergency Action Plan requested by FEMA is covered in Task 13.
• O&M manual will be finalized in Phase III to incorporate any improvements made as well as the
EPP
Deliverables:
• Provide proposed O&M Manual edits to the City
Task 10—Identify Improvement Needs
No effort in this scope of work.
Task 11—Certification Report
This task covers a significant effort conducted in finalizing the CLOMR submittal report,the MT-2 Forms
and the associated Appendices and Attachments. It also includes the application fee charged by FEMA
for review of the CLOMR.
Assumptions:
• Four hours of effort by the Project Manager
• Five Hours of Effort by the H&H QA/QC lead (Patti Sexton)
• 73.5 hours of effort by the Hydraulic Engineer
• FEMA CLOMR Submittal/Review Fee of$7,000
• Addressing FEMA comments on the certification package is covered in Task 12
Deliverables:
• Submittal of the initial CLOMR Package (Submitted April 20, 2018).
Task 12— Respond to FEMA Comments
Tetra Tech and GeoEngineers will respond to comments submittal provided by FEMA on the initial
CLOMR.The number of comments expected and the level of effort necessary to address them is
unknown. The actual level of effort to address the comments will depend upon the nature and number
of the comments. Therefore, a reserve pool of hours is established to address the comments.This task
includes the following work items:
( j ]TETRATECH 3 May 31, 2018
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work&Fee Estimate—Phase 2,Amend. 3
• Review FEMA comments and participate in a phone call meeting(s)with City staff to discuss
approach to addressing the comments.Appropriate staff member from Tetra Tech and
GeoEngineers and will participate in this phone call meeting(s). The consultant team will
provide a brief written documentation to the City that outlines the approach to addressing the
comments and the expected level of effort necessary to address the comments.
• Tetra Tech and GeoEngineers will participate in a phone call meeting(s)with the FEMA
reviewers and/or FEMA regional engineers to present our approach for addressing the
comments.
• Tetra Tech and GeoEngineers will address the FEMA comments.
• The consultant team will provide to FEMA addenda to the initial CLOMR report that respond to
and address the FEMA comments and requests for additional information.
Assumptions:
• There will likely be multiple rounds of comments necessary to satisfy FEMA requests for
information and comments.This is due to the nonstandard nature of the initial CLOMR
submittal where we are using it as a vehicle to get FEMA to determine if they will accept several
elements of the freeboard analysis.
• The effort is higher than the original Phase 2,Task 12 estimate because of the multiple rounds
of comments/requests expected from FEMA and additional coordination with FEMA.
• The final CLOMR will be developed and submitted as part of Phase Ill.
Deliverables:
• Addenda as required to respond to FEMA requests for information.
Task 13 — Develop Emergency Preparedness Plan
This task covers the development of an Emergency Preparedness Plan as requested by FEMA as an
additional requirement of the CLOMR submittal. The Emergency Preparedness Plan will be developed
to be consistent with The Emergency Action Plan Guidelines Version 2.0 as recommended by the FEMA
review team. This task includes the following work items:
• Set up Emergency Preparedness Plan document to be consistent with guidance recommended
by FEMA review team
• Preparation of project maps, floodplain maps, inundation maps, maps of the levee system, and
hydraulic profiles consistent with the Emergency Action Plans Guidelines document
• Work with the City to prepare:
o Tables of organizational charts and key contacts
o Lists of tasks to be performed in an emergency event
o Tables of shelters, critical facilities, hazardous material locations
o Communications protocol
o Recommendations for training and list of key personnel to attend training
o Maps of evacuation routes
Assumptions:
• The City of Renton will work with Tetra Tech to provide contact and other information to fill out
tables and develop maps identified above
• The Emergency Preparedness Plan will need to be approved by the City Council
Deliverables:
TETRA TECH 4 May 31, 2018
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work&Fee Estimate—Phase 2,Amend.3
• A draft Emergency Preparedness Plan for the City to review.
• A final Emergency Preparedness Plan
( jTETRATECH 5 May 31, 2018
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work&Fee Estimate—Phase 2,Amend.3
I'Th)TETRATECH 6 May 31, 2018
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION
Scope of Work, Schedule
&Fee Estimate Phase 2,Amend.3
ATTACHMENT B
CEDAR RIVER 205 PROJECT LEVEE CERTIFICATION
PHASE II, AMENDMENT 3 SCHEDULE
The schedule for Phase II,Amendment 3 is unknown since it is dependent on FEMA providing
comments, requests for information and then reviewing the initial CLOMR submittal from April 2018 and
subsequent information provided in response to their requests. FEMA allows themselves 90 days to
respond to the CLOMR submittal. However, each time information is provided to satisfy a FEMA request
for information,the 90-day clock is restarted.Therefore, it is estimated that the minimum period for
performance is 90 days and the maximum could be 180 days.
,JTETRATECH 7 May 31, 2018
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work&Fee Estimate—Phase 2,Amend 3
ATTACHMENT C
CEDAR RIVER 205 PROJECT LEVEE CERTIFICATION
COST ESTIMATE
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N ]TETRATECH 8 May 31, 2018
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