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HomeMy WebLinkAbout700-04G\T 0 ElyT , POLICY & PROCEDURE Subject: SAFETY INSPECTION OF Index: HUMAN RESOURCES& RISK CITY-OWNED FACILITY MANAGEMENT Number: 700-04 Effective Date: Supersedes: Page: Staff Contact: Approved y: 6/19/2018 5/1/96 1 of 2 Ellen Bradley-Mak 1.0 PURPOSE: To provide a policy and procedure establishing a safety inspection program for all city- owned and operated facilities. 2.0 ORGANIZATIONS AFFECTED: All departments/divisions. 3.0 REFERENCES: WAC 296-800-110 4.0 POLICY: 4.1 An important feature of the City's safety program involves the periodic inspection of all city owned/operated buildings and facilities. At least once every year, each City facility shall be inspected by the designated Safety Officer and an inspection report prepared. 4.2 Each Department Administrator is responsible for insuring the safe operation of facilities under his/her jurisdiction. Department Administrators shall take all steps necessary to address deficiencies noted through safety inspections, employee reporting, and accidents or incidents, in a thorough and expeditious manner. 4.3 The Safety Officer is responsible for monitoring the safety inspection program and liaison with the respective departments. 5.0 DEFINITIONS: Safety Officer - is a designated representative of the Human Resources & Risk Management department. Policy 700-04 Safety Inspection of City-Owned Facility p.2 6.0 PROCEDURES: 6.1 The Safety Officer will conduct announced, unannounced, formal, and/or informal safety inspections, as appropriate for the facility being inspected, to get a reasonable understanding of the facility's usual working environment and operating practices. Other city personnel may be invited to participate in the inspection by the Safety Officer. 6.2 A written report of each formal Safety Officer inspection shall be prepared showing any noted deficiencies. Pictures of deficiencies should be included, when practical. Copies of the inspection report shall be forwarded to the affected Administrator, the Facilities Director, and the respective manager/ supervisor, as appropriate. 6.3 The Safety Committee shall receive a copy of each written inspection report produced by the Safety Officer for review and comments and these shall be included in the Safety Committee minutes. The Mayor and Administrators shall be sent a copy of the Safety Committee minutes and inspection results after review and approval by the Safety Committee. 6.4 The departmental person in charge of the facility shall be notified as soon as possible for items requiring immediate attention. 6.5 All corrective action will be completed at the discretion of the Department Administrator. Any corrections made, will be reported to the Safety Officer within sixty (60) days for inclusion into the records. If the deficiency is structural in nature and/or falls under the jurisdiction of the Facilities Division, it shall be referred to the Facilities Director for a response. If correction of the violation has a significant funding impact, it shall be referred back to the Administration for prioritization and inclusion in the budget process. In the event that there is disagreement on the appropriate corrective action, the Facilities Director and the Safety Officer and/or Risk Manager will negotiate a mutually agreeable resolution of the condition declared to be unsafe. 6.6 Copies of all written safety inspections performed by the departments shall either be forwarded to the Safety Officer for retention or maintained by the department for possible review by the Safety Officer or a Labor& Industries L&I) compliance inspector. 6.7 Results of all written safety inspections will be retained for a period of three years, unless notified of the need to retain the information for a longer period of time.