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Department of Community and Human Services
EXPENDITURE TRANSMITTAL FORM
❑ CONTRACT ® AMENDMENT ❑ MOA
Contract/Reference No.: 5957002 Amendment No.(if applicable) 1
DCHS Division: Community Services Division
DCHS Program(s):
Contractor Name: City of Renton
Contract Total or (If applicable)
$this Action: $0 Previous Total: $137,654 Amended Total: $137,654
❑ Contract Start Date 06/01/2018 Contract End Date: 11/15/2018
® Amend Start Date
Division Contact: Randy Poplock
Description:
Extend end date for Renton Healthy Housing Activities exhibit to 11/15/2018, and update HUD Income
Table.
Internal Approval:
Program Coordinator/Manager: RP Date: 06/29/2018
Fiscal Review: Date:
Quality Control Review: MH Date: 06/29/2018
Division Director/Assistant Division Director Review: JH Date: 07/05/2018
Department Chief Financial Officer Review: SA Date:
Contractor Contact Information
Authorized signer Name Denis Law
Authorized signer E-mail dlaw@rentowa.gov
Other Docusign Recipient Information:
Jason Seth jseth@rentonwa.gov
Notes:
Additional Steps:
1. Dianne Utecht, dutecht@rentowa.gov initial.
2. Denis Law signs.
3. Jason Seth will sign to attest mayor Law's signature after.
2018 Expenditure Transmittal Form(yellow)
DocuSign Envelope ID:6D78C071-288E-454A-A3C7-D617E4D1 FCBC
Department of Community and Human Services
Community Services Division
King County (,20 263.9105 TTY Relay: 711
CONTRACT AMENDMENT
DCHS/ CSD/Community Development Contract No. 5957002
Project/Exhibit(s) Ill -Renton Healthy Housing Activities Original Contract Date 01/01/2017
Contractor City of Renton - Amendment No. 1
Address 1055 South Grady Way Amendment Start Date 06/01/2018
Renton, WA 98055
Amendment Requested By: Amendment Effects:
Scope of Service
Community Services Division X Time of Performance
Compensation
Randy Poplock/(206)263-9099 Method of Payment
PURPOSE
Extend end date for Renton Healthy Housing Activities exhibit to 11/15/2018, and update HUD Income Table.
A. STANDARD CONTRACT CHANGES
Extend end date to 11/15/2018.
B. EXHIBIT CHANGES
1. Extend end date to 11/15/2018.
2. Update HUD Income Guidelines table to:
IN WITNESS HEREOF, the parties hereto have caused this amendment to be executed and instituted
on the date first above written.
KING COUNTY /—DocuSigned by: CITY OF RENTON ��,,i
DocuSigned by:
Slut,
J1 a tit n's/y-4 C
King County ExecuiRie ""1-nraoa... Signature l 1 DDo4eC7Dca4CD...
7/6/2018 Denis Law
Date NAME (Please type or print)
7/6/2018
Date
City of Renton Page 1 of 2 2018 Contract Amendment-5957002
DocuSign Envelope ID:6D78C071-288E-454A-A3C7-D617E4D1 FCBC
APPROVED AS TO FORM:
Shane Molone . 14.044
City Attorney
ATTEST: r—oocusigned by:
Jason Seth 'abut St&
`-131-tiuLa1 toots...
City of Renton Page 2 of 2 2018 Contract Amendment-5957002
DocuSign Envelope ID:6D78C071-288E-454A-A3C7-D617E4D1 FCBC
EXHIBIT III
CITY OF RENTON
RENTON HEALTHY HOUSING...PROGRAM (C17653 - 1127781)
Contract No.: 5957002 Project No.: C17653- 1127781
King County Project Manager: Randy Poplock Agency Contact Person: Dianne Utecht
Start Date: 07/01/2017 Telephone: 425-430-6655
End Date: 05/31/2018 Email: Dutecht@Rentonwa.gov
WORK STATEMENT
The City of Renton (hereinafter referred to as"the Contractor") agrees to provide funds to
repair approximately seven homes owned by low-to moderate-income households in the City
of Renton, as described in this Exhibit beginning on July 1, 2017, and completing these
services by May 31, 2018. All such activities shall be provided in a manner which fully
complies with all applicable federal, state and local laws, statutes, rules and regulations, as
are now in effect or hereafter may be amended. The total amount of reimbursement pursuant
to this Exhibit shall not exceed $75,000 in King County Community Development Block Grant
(CDBG)funds. Federal Award Identification Number(FAIN) B14-UC-530001/615-UC-530001.
II. PROGRAM DESCRIPTION
The Healthy Housing Program will use CDBG funds to address moisture problems, minimize
mold and other moisture related issues.
A. Indicators
The number of unduplicated households who receive Healthy Housing Program repairs
in the City of Renton.
B. Eligibility
1. Eligible clients shall have an annual gross family income that does not exceed
the Moderate Income limits based on the applicable Family Size in the following
2017 United States Housing and Urban Development (HUD) Income Guidelines
Table. Clients may self-certify in writing that their family income does not
exceed the applicable limit.
2017 HUD INCOME GUIDELINES
Median Family Income=$96,000
Effective April 14, 2017
30% MEDIAN 50% MEDIAN 80% MEDIAN
FAMILY VERY LOW- MODERATE-
SIZE LOWINCOME INCOME INCOME
1 $20,200 $33,600 $50,400
2 $23,050 $38,400 $57,600
3 $25,950 $43,200 $64,800
4 $28,800 $48,000 $72,000 •
5 $31,150 $51,850 $77,800
6 $33,450 $55,700 $83,550
7 $35,750 $59,550 $89,300
8 $38,050 $63,400 $95,050
City of Renton Page 1 of 6 2017 Contract 5957002-Exh III
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2. The definition of family shall include all persons living in the same household
who are related by birth, marriage or adoption and includes dependent children
living away from home. The definition of income includes all sources of income
required to be reported on Internal Revenue Service Form 1040.
3. Income guidelines may be adjusted periodically by HUD. The Contractor agrees
to use updated income guidelines that shall be provided by the County. The
County shall provide the updated guidelines to the Contractor electronically or
by hard copy.
4. Services provided with funding under this Exhibit are limited to residents of
Renton.
5. Eligible clients must have lived in their home for at least one year, must own
their own home and are not planning to move for at least one year.
C. Definitions
1. Healthy Housing Program will use CDBG funds to address moisture problems,
minimize mold and other moisture related issues.
2. Healthy Housing repair is ventilation work to fix and prevent moisture problems
in specific rooms, and/or roof replacement.
D. Program Requirements
July-Sept Oct-Dec Jan-Mar Apr-May Total
2017 2017 2018 2018
Number of unduplicated 0 2 2 3 7
Housing units
1. The Contractor shall use CDBG funds to provide Healthy Housing repair
services for low- and moderate-income homeowners in the City of Renton.
Funds shall be focused on addressing moisture problems via ventilation
improvements or installations, and/or roof replacements. The Contractor agrees
to serve, at minimum, the following: unduplicated number of households served
under this Exhibit:
•
2. The Contractor agrees to provide, at minimum, the following repairs:
July-Sept Oct-Dec Jan-Mar Apr-May Total
2017 2017 2018 2018
Number of rooms with 0 2 4 9 15
ventilation installed or
improved
Number of roofs 0 2 1 0 3
repaired or replaced
The funds provided under this Exhibit shall be used to pay for the costs
associated with the provision of these units of service.
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3. Environmental Review Records
a. Renton Home Repair(MHR) city staff shall submit a Tier 3 Site Specific
ER Review Request, and Lead Based Paint(LBP) Checklist, as
applicable, to Housing and Community Development staff for every
individual job. Work may not start until HCD staff has replied with a
completed Tier 3 ER approval and notice-to-proceed email.
b. The Tier 3 review includes analysis of Section 106: Historic Preservation
and Archaeology, Contamination and Toxics, and Flood Disaster
Protection Act.
c. CD Coordinator will review and sign off on all Tier 3 Reviews. The HCD
ER Specialist will then transmit the completed ER record to the City with
the official determination as an attachment along with notice-to-proceed
language embedded in the in body of the approval email.
If any mitigation is required, it will be noted in the ER record and in the
email transmittal. The email transmittal is considered the 'electronic
signature' by the transmitting party for purposes of moving the process
forward.
4. Lead-Based Paint (LBP) Requirements
a. The Contractor shall complete the HCD Supplementary Lead Based
Paint Checklist for all repairs on houses built prior to 1978 and submit
copies to HCD Project Manager along with the Tier 3 ER Request, as
applicable.
b. The Contractor shall procure a neutral third party lead based paint
certified contractor hired specifically to assess LBP threshold
determinations (with the exception of those activities that have been
pre-determined to disturb below di minimus levels of paint).
The sub-contractor(s) shall not complete the LBP work on homes they
have assessed and shall refer his/her determinations back to the
Contractor to coordinate all LBP housing repairs and clearance through
•
King County HCD Staff.
c. The Contractor shall monitor job completion and LBP clearance of
housing units per Housing Repair LBP standards as set forth in the
Healthy Homes Lead Based Paint requirements and process.
d. Lead Based Paint Records
The Contractor shall maintain records documenting compliance with
Regulations for Lead-Based Paint Poisoning Prevention in Certain
Residential Structures at 24 Code of Federal Regulations(CFR) Part 35.
Such records shall include, for each housing unit assisted under this
Contract:
i. Records evidencing that the housing repair was exempt pursuant to
24 CFR Part 35.115; or
City of Renton Page 3 of 6 2017 Contract 5957002-Exh III
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ii. Records evidencing that the scope of the housing repair work did not
exceed the de minimus criteria at 24 CFR Part 35.1350(d) and that
the Contractor provided the required pamphlet to the occupants of
the housing unit pursuant to 24 CFR Part 35.910(b); or
iii. Records evidencing that the housing repair work was completed in
accordance with the procedures specified in 24 CFR Part 35,
Subpart J including provision of required notices, and performance
of evaluation and clearances.
5. Subcontracted Services
a. In addition to the requirements of Section XX. of the Contract, the
Contractor shall execute written agreements with each Contractor with
which it subcontracts to provide services (hereinafter"Implementing
Agency") and shall incorporate into such subcontracts the provisions in
Section II.D., Program Requirements, of this Exhibit.
b. The Contractor shall invoice the County for due and payable invoices of
the Implementing Agency or for costs paid by the Contractor for goods,
materials or services already provided. The Contractor shall invoice the
County after the Implementing Agency has invoiced the Contractor. The
Contractor shall include a copy of the Implementing Agency's invoice
with its invoice submitted to the County. The Contractor shall ensure
that all costs for which the Implementing Agency requests
reimbursement are allowable in accordance with Office of Management
and Budget 2 Code of Federal Regulations (CFR) 230 (formerly OMB
Circular A-122) or 2 CFR 225 (formerly OMB Circular A-87), as
applicable.
c. The Contractor shall monitor all subcontracted services on a regular
basis to assure contract compliance. Results of monitoring efforts shall
be summarized in written reports and supported with documented
evidence of follow-up actions taken to correct areas of noncompliance.
6. Copyright
If this Contract results in any copyrightable material, King County reserves the
right to royalty-free, nonexclusive and irrevocable license to reproduce, publish
or otherwise use and to authorize others to use, the work for governmental
purposes.
7. Public Information
All marketing materials, news releases and other public notices related to
projects funded under this Agreement shall include information identifying the
source of funds as the City of Renton Community Development Block Grant
Program.
City of Renton Page 4 of 6 2017 Contract 5957002-Exh III
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8. Client Prioritization Process
Clients for Healthy Housing program will come from the current housing repair
assistance clients (low and moderate income). All clients in the housing repair
program receive a housing assessment that documents the condition of the
house, identifying marginal and defective items. Clients with actively leaking
roofs and interior mold and moisture are identified. Clients are given a mold and
moisture severity score (1-10 with 10 being maximum mold and moisture
problems). They are also assessed on whether there is no, inadequate,
marginal or good ventilation present. Generally, those with the highest scores
will be considered for roof and/or ventilation replacement. If there are
insufficient funds to replace a roof, then staff will consider whether ventilation
installation or enhancement will effectively address the moisture issue.
III. COMPENSATION AND METHOD OF PAYMENT
A. The Contractor shall apply the following CDBG funds in accordance with the Line Item
Budget below. The total amount of reimbursement pursuant to this Exhibit shall not
exceed $75,000.
1. CDBG Funds
CITY OF RENTON CDBG Funds-
FAIN#B-14-UC-53-0001 $65,182
FAIN#B-15-UC-53-0001 $ 9,818
Total CDBG Funds: $75,000
2. Line Item Budget
Environmental Review and Lead Based Paint Reviews(KC $ 4,000
Cost Set-Aside)
Purchased Services $71,000
Sub-Total(Less ER Cost) $71,000
. Total CDBG Funds: $75,000
B. Billing Invoice Package
1. The Contractor shall submit a Billing Invoice Package quarterly that consists of
an invoice statement and other reporting requirements as stated in Section IV.,
REPORTING REQUIREMENTS, of this Exhibit in a format approved by the
County.
2. All required reports must accompany the invoice statement in order to receive
payment.
3. The Contractor shall submit invoices to the County in the form of a CDBG
Program Voucher Reimbursement Request form. Such forms shall be signed by
an authorized representative of the Contractor and shall be accompanied by
copies of supporting documents.
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4. The final 2017 voucher and reports shall be submitted no later than April 15,
2018.
C. Method of Payment
1. The County shall reimburse the Contractor on a quarterly basis for actual
expenditures in accordance with the Line Item Budget in Section IIIA.
2. Payment to the Contractor may be withheld for any invoice in which the
Contractor has not submitted the reports specified in Section IV., REPORTING
REQUIREMENTS, of this Exhibit, or in which said reports are incomplete.
3. The Contractor shall advise the County quarterly of any changes in revenues
from sources other than the County that are used to provide the services
funded under this Exhibit. The Contractor agrees to re-negotiate performance
requirements if the County determines that such changes are substantial.
IV. REPORTING REQUIREMENTS
The Contractor shall submit electronically the following data reports in a format and to an
address provided by the County.
A. The Contractor shall maintain a completed Environmental Review Request Form
submitted to the King County Environmental Review Specialist, and place a photocopy
with client's applications for repairs in the Contractor's Healthy Home Program file.
B. The Contractor shall submit with each invoice a completed Project Activity Report
Form, in a format provided by the County.
C. The Contractor shall use the following methods to measure the indicator specified in
Section II.D.1. of this Exhibit: Number of unduplicated households served.
D. The Contractor shall submit with the final invoice a completed Project Funding Report
form itemizing all funding used for the project, in a format provided by the County.
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City of Renton Page 6 of 6 2017 Contract 5957002-Exh III