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HomeMy WebLinkAboutAdden 3 CAG-15-215,Adden#3-18 GAS'10 fi 4,4 NTO� T AMENDMENT NO. 3 TO AGREEMENT FOR HOLIDAY LIGHTING SERVICES CAG-15-215 THIS AMENDMENT, dated September I Z.> , 2018, (The "Effective Date") by and between the City of Renton (the "City"), a Washington municipal corporation, and Fleming's Holiday Lighting ("Contractor").The City and the Contractor are referred to collectively in this Amendment as the "Parties." Whereas, the City engaged the services of the Contractor under Agreement CAG-15-215 , dated October 29,2015 plus Addendum&Change Order 1 and Addendum&Change Order 2,to provide necessary services for the Holiday Lighting Services (referred to herein as the "Agreement"); Whereas, the Parties wish to amend the Agreement to change the scope of work, change the time for performance,and change the compensation in order to provide Holiday Lighting Services for 2018 and January 2019. NOW THEREFORE, It is mutually agreed upon that CAG-15-215 is amended as follows: 1. Scope of Work: Section 1, Scope of Services, is amended to add work as specified in Exhibit A-3, which is attached and incorporated herein 2. Time of Performance: Section 3, Time of Performance, is amended to add pursuant to the schedule(s) set forth in Exhibit A-3. Contractor shall commence performance of the Agreement no later than November 1, 2018 and shall complete the full performance on the Contract no later than January 31, 2019. 3. Compensation/Agreement Sum: Section 5, Agreement Sum is amended so that the maximum amount of compensation payable to Contractor is increased by$83,690.00 for the year 2018/19 from $116,008.43 to a total of $199,698.43, including any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actual performed according to the rate(s) or amounts specified in Exhibit A [of the Agreement which is attached and incorporated herein. 4. All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. IN WITNESS WHEREOF,the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON CONTRACTOR By: By: Denis Law Rya Fleming Mayor Owner s 9 - is Date Date Attest laso A.Set City lerk Approved as to Legal Form i 'ortJ� "— Shane Moloney Renton City Attorney Non-standard 9/10/18 clb(172) y'of RI p4Ate # SEAL _ _ °RA 1 EOtS�Q\`````� a- PAGE 2 of 4 Exhibit A-3 Scope of Work and Costs for 2018/19 Coulon Beach Park Scope of Work • Selfie space inside the Belvedere atrium at Coulon Park.This space will be transformed into a sea of colors from the ground up that will people to take amazing photos that will capture the beauty of the space.To accomplish this look we will be using Approx.250-300 sets of mini lights which will be laced into the space using all the columns,structural beams,railings and stairs. It will be a one of a kind space that will truly pull people in. • Conducting daily site visits,for$200 a day,to test and repair lighting display at Coulon and Piazza starting December 1st and ending on December 29th for a total of 21 days. Large scale repairs due to vandalism or severe weather will be billed out with time and materials. • Water Walk—Use multi-colored C-7's.Space light strings along both sides of the water walk heading out,and on the single railing sides of the other sections. • City provides the brackets and hardware. • Fleming's holiday lighting will install the brackets and hardware • Review adding brackets where temp rail and rope are used • North of Ivar's and west of walking path light ten deciduous trees • North Ivar's and east of walking path light twenty sequoia trees each with eleven vertical strands • North Ivar's and east of the walking path light the ground in front of the sequoias with approximately 300 ft of C-7 stakes light,with one foot spacing • North Ivar's and east of the walking path light the two deciduous trees • North picnic shelter area light the eight deciduous trees • North picnic shelter light the gutter lines, ridgelines and hawks nests use C-7 lighting in the sea hawks nest Navy and Green • Decorate 30 light poles in a candy cane theme with 7 sets of lights each from the south end to the north end shelter • Water walk shelter lighting around all gutters, ridges and hawks nest • Decorate 24 light poles in a theme with 7 sets of lights each from the north picnic shelter to the north restrooms • North restrooms building lighting around all visible gutters, ridges and hawks nest • Decorate 25 trees in and around the north area rive through(circle drive through)these trees will be light about 10 to 12 feet from the ground. • Light 39 sequoia trees each with eleven vertical strands each from north Ivar's east of the walking path to south of Kidd Valley restaurant • North of Ivar's both sides of the walkway add rope lights between ground level candy canes • Assembly metal displays—Clam light arch,seasons greeting,Santa and reindeer,fencing,candy cane poles • South of Kidd Valley walk way light 25 sequoia trees and each with eleven vertical strands €) PAGE 3 OF 4 • South of Kidd Valley walk way light the ground in front of the sequoias with approximately 300 ft of c-7 stake lights with one foot spacing • South Kidd valley walk way light 11 deciduous trees • Ivar's and Kidd Valley and Pilothouse light the gutter lines,ridgelines and hawks nest using C-7 lighting Renton Plaza Scope of Work • Installation of lighting on all the trees inside the plaza space, large central tree to be fully lit up with mini lights • Pavilion Light the gutter lines ridgelines with C-7 lighting Costs break down: Fleming's Holiday Lighting will be contracting holiday lighting services with the City of Renton for 2018/19.All aspects of the project it had been contracted to do in 2017/18 will be performed again and are listed in Exhibit 3 scope of Work Total costs for all facets of the Plaza and Coulon Project$71,810.00 tax is included Fleming's Holiday Lighting will be adding in a selfie space inside the Belvedere atrium at Coulon Park. This space will be transformed into a sea of colors from the ground up that will people to take amazing photos that will capture the beauty of the space.To accomplish this look we will be using Approx 250- 300 sets of mini lights which will be laced into the space using all the columns,structural beams, railings and stairs. It will be a one of a kind space that will truly pull people in. Total cost for Selfie space $7,260 tax is included Fleming's Holiday Lighting will be conducting daily site visits,for$200 a day,to test and repair lighting display at Coulon and Piazza starting December 1st and ending on December 29th for a total of 21 days. Large scale repairs due to vandalism or severe weather will be billed out with time and materials. Total cost for daily site visits$4,620 tax is included Total cost - $83,690.00 yf y s, PAGE 4 OF 4 August 29, 2018 ° fir' " 560729`h Ave SW e � I Seattle Wa 98126 HOLIDAY LIGHTING 206-938-7405 www.flemingshl.com City of Renton Contract Fleming's Holiday Lighting will be contracting holiday lighting services with the City of Renton for 2018/19. All aspects of the project it had been contracted to do in 2017/18 will be performed again and are listed in Job Scope Pg 1 &2. Any additional work for the projected will be added on in addendums. • Total costs for all facets of the Plaza and Coulon Project$71,810.00 tax is included For Fleming's Holiday Lighting, Inc.: For : City of Renton Signature: Ryan C Fleming Name: Owner Date:August 29, 2018 Title: Date: August 28, 2018 0 5607 29th Ave SW �,.. Seattle Wa 98126 HOLIDAY LIGHTING 206-938-7405 www.flemingshl.com City of Renton Contract Addendum Fleming's Holiday Lighting will be adding in a selfie space inside the Belvedere atrium at Coulon Park. This space will be transformed into a sea of colors from the ground up that will people to take amazing photos that will capture the beauty of the space.To accomplish this look we will be using Approx 250-300 sets of mini lights which will be laced into the space using all the columns, structural beams, railings and stairs. It will be a one of a kind space that will truly pull people in. • Total cost for Selfie space $7,260 tax is included For Fleming's Holiday Lighting, Inc.: For : City of Renton Signature: Ryan C Fleming Name: Owner Date:August 28, 2018 Title: Date: August 29, 2018 5607 29th Ave SW or Seattle Wa 98126 HOLIDAY LIGHTING 206-938-7405 www.flemingshl.com City of Renton Contract Addendum Fleming's Holiday Lighting will be conducting daily site visits,for$200 a day,to test and repair lighting display at Coulon and Piazza starting December 1st and ending on December 29th for a total of 21 days. Large scale repairs due to vandalism or severe weather will be billed out with time and materials. • Total cost for Selfie space $4,620 tax is included For Fleming's Holiday Lighting, Inc.: For : City of Renton l _/ i Signature: Ryan C Fleming Name: Owner Date: August 29, 2018 Title: Date: Coulon Beach Park Traditional Area near Ivar's Restaurant North Picnic Shelter to North Restroom: • Water Walk-Use multi-colored C-7's.Space light strings along both sides of the water walk heading out,and on the single railing sides of the other sections.City provides the brackets and hardware.Vendor installs them.(review adding brackets where temp rail and rope are used) • North of Ivar's and west of walking path-light ten deciduous trees. • North of Ivars and east of the walking path-light twenty Sequoia trees each with eleven vertical strands • North of Ivar's and east of the walking path-light the ground in front of the Sequoias with approximately 300 ft.of C-7 stake lights,with one foot spacing. • North of Ivar's and east of the walking path-light the two deciduous trees. • North Picnic Shelter area-light the eight deciduous trees. • North Picnic Shelter-light the gutter lines,ridgelines and crows nests,Use C-7 Lighting in Sea- Hawks Navy and Green Sea-Hawks Colors:Reference only, • Coliege Navy Hex Color 4002244,RGB:(0,21,50) • Action Green Hex Color #69BE26:RGB:(105,190,40) • Wolf Gray Hex Color.#,A5ACAF,RGB:(155,161,162) • South of Kidd Valley Restaurant to walk way-light 25 Sequoia trees each with eleven vertical strands • South of Kidd Valley Restaurant to walk way-light the ground in front of the Sequoias with approximately 300 ft of C-7's stake lights,with one foot spacing. • South of Kidd Valley Restaurant to walk way-light 11 deciduous trees. • Ivar's and Kidd Valley Restaurants,Pavilion picnic area(multi-colored LED's)and Pilothouse- light gutter lines,ridgelines and crows nests using C-7 lighting.(not the top of the buildings). • Decorate 30 light poles in a candy cane theme with 7 sets of lights each from the South end to the North end shelter • Water Walk shelter lighting around all gutters,ridges and crow's nest. • Decorate 24 light poles in a candy cane theme with 7 sets of fights each from the North Picnic Shelter to the North Restrooms. • North Restroom Building-lighting around all visible gutters,ridges and crow's nest. • Decorate 25 trees in and around the North area drive through(Circle drive through).These trees will be lighted about 10 to 12 feet from the ground up to add more festival look to that area and offer light for those who walk and drive through the park on the north end of the park. • North of Iver's and east of the walking path-light twenty two(22) additional Sequoia trees each with eleven vertical strands. • South of Kidd Valley Restaurant to walk way-light Seventeen(17)additional Sequoia trees each with eleven vertical strands. • North of lvar's both sides of walkway-rope lights between ground level candy canes added to regular rope utilized between canes??? assembly of metal displays-Clam light Arch,Seasons Greeting,Santa&Reindeer,fencing, candy cane poles Renton Plaza Scope of work Installation of lighting on all the trees inside the Plaza space,large central tree to be fully lit up with mini lights.