HomeMy WebLinkAboutAdden 1CONTRACT AMENDMENT
AGENCY NAME/ADDRESS: St. Vincent de Paul – St. Anthony Conference
314 S. 4th Street
Renton, WA 98057
CONTRACT NUMBER: CAG 17-086
AMENDMENT NUMBER: 1
DESCRIPTION/JUSTIFICATION OF AMENDMENT OR MODIFICATION:
The number of units of financial aid set forth in Exhibit A is being adjusted because
with the steep increase in rents being experienced, the agency is providing more
assistance. The amount of assistance is now capped at $800 instead of $400. This is
resulting in better outcomes as the clients they assist are remaining housed longer
due to that assistance
AMENDMENT TERMS AND CONDITIONS for 2018:
1. Exhibit A is deleted in its entirety and replaced with the following:
Exhibit A
Scope and Schedule of Work
2018 Program Services Agreement
Agency: St. Vincent de Paul 2017 Funding: $25,00
Program: St. Anthony’s Conference Emergency
Assistance
2018 Funding: $25,00
This funding
will provide:
Assistance to Renton residents with rent
and utilities to prevent eviction and
homelessness.
Total:
$50,000
Effective
Date
Year 1: January 1, 2017– December 31, 2017
Year 2: January 1, 2018– December 31, 2018
Annual Program Outputs: Renton Need Area:
Unduplicated Renton
Residents
30 Basic Needs for Families
Minimum number of units of
financial aid provided 48
The Agency shall provide the approximate number of City of Renton clients with the
following services each year of the agreement. Services shall be provided in a manner
which fully complies with all applicable federal, state and local laws, statutes, ordinances
rules and regulations, as are now in effect or may be amended or enacted during the course
of the Agreement.
DocuSign Envelope ID: 4BBFB5AB-7C9D-4500-BF21-E1AF847803B8
Quarter Service Unit # of Units Cumulative
Total
1st Unduplicated City of Renton clients served 8 8
Number of units of financial aid provided 12 12
2nd Unduplicated City of Renton clients served 8 16
Number of units of financial aid provided 12 24
3rd Unduplicated City of Renton clients served 7 23
Number of units of financial aid provided 12 36
4th Unduplicated City of Renton clients served 7 30
Number of units of financial aid provided 12 48
Definition of Units of Service:
Financial Aid: Individuals/families in
jeopardy of becoming homeless will receive
assistance toward rent or utilities.
Personnel $0
Non-Personnel $25,000 annually
The above Services shall be provided by December 31, 2017 for year one of the two-year
agreement and December 31, 2018 for year two of the Agreement.
I. Contract Administration
- The Agency shall notify Renton, in writing, within ten (10) calendar days of any changes in
program personnel or board membership.
- By April 15, the Agency shall provide Renton with an annual calendar showing dates and
times of operations of sites, including times and dates of closure. Hours of operation must
be consistent with the Scope of Services provided. The Agency will notify Renton in writing
(e-mail is sufficient for the purposes of this requirement) of any deviations from the calendar
that are three (3) calendar days in length or longer. Notifications shall be provided at least
five (5) business days prior to closure except in extreme emergencies, in which case
notification should be made as soon as possible.
- The Agency shall provide Renton with a current list of its Board of Directors, general or
limited partners, as applicable.
-The Agency will provide a copy of the current year’s audit when it is available, along with
any audit management or cover letters provided.
II. Reporting Requirements and Timeline
All data and required forms shall be submitted on forms and in the manner specified by the
City. Agency will include in quarterly narrative updates on search for finding a new location.
DocuSign Envelope ID: 4BBFB5AB-7C9D-4500-BF21-E1AF847803B8
III. Service Unit Report
Data from this form will be used to track each program’s progress toward meeting the goals
stipulated in the Scope of Services. It shall be submitted quarterly, no later than the 15th of
the month following the end of the quarter (i.e. April 15, July 15, October 15, and January
15), along with the Reimbursement Request unless otherwise specified . Programs that
have not reached the 90% performance level by the end of the third quarter may be
asked to submit a preliminary performance report along with the reimbursement
request for fourth quarter.
IV. Reimbursement Request
This form will serve as the invoicing mechanism for payment to your Agency/program. It
shall be submitted quarterly, no later than the 15th of the month following the end of the
quarter (i.e. April 15, July 15, and October 15). The 4th quarter reimbursement request will
be submitted no later than December 27th.
V. Demographic Data Report
The Agency shall collect and retain the data requested on this form from the persons served
through this contract. Data should be tracked in an ongoing manner and submitted annually
by January 15 of the following year.
VI. Annual Outcome Data Report
Outcome data shall be submitted annually by January 15.
Data should demonstrate the program’s progress toward Outcomes specified in the Scope
of Services.
Outcome: 98% of individuals using the RKCB will receive free age appropriate and
seasonally appropriate clothing.
Measurement: Staff and volunteers have been trained to collect all vouchers and record
the information in a systematic manner for reporting.
Report Due Date
Service Unit Report and Reimbursement Request 15th day following each quarter
Final Reimbursement Request (4th Quarter) December 27th, 2017/December 27th, 2018
Demographic Data Report January 15th, 2018/January 15th, 2019
Annual Outcome Data Report January 15th, 2018/January 15th, 2019
DocuSign Envelope ID: 4BBFB5AB-7C9D-4500-BF21-E1AF847803B8
No other changes to the contract are made. All other terms and conditions of the
original contract thereto remain in full force and effect and are herein incorporated
by reference.
In Witness whereof, the parties have caused this agreement to be executed the day and
year set forth above.
St. Vincent de Paul____ ______________________________
AGENCY Kelly Beymer
Community Services Administrator
By: _Karen Sauve _ ___
APPROVED AS TO FORM:
Its: President_________ ______________________________
Shane Moloney, City Attorney
DocuSign Envelope ID: 4BBFB5AB-7C9D-4500-BF21-E1AF847803B8
10/20/2018 | 1:29 PM PDT
10/22/2018 | 9:51 AM PDT
Shane Moloney