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ADDENDUM NO. 2 TO AGREEMENT FOR ARMORED CAR
SERVICES
THIS ADDENDUM, dated alldl �, 2019, is by and between the City of Renton (the "City"), a
Washington municipal corporation, and Dunbar Armored ("Consultant"), a Maryland
corporation. The City and the Consultant are referred to collectively in this Addendum as the
"Parties."Once fully executed by the Parties,this Addendum is effective as of the last date signed
by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-18-017, dated
January 30th,2018,to provide necessary services for the armored transportation of cash and cash
equivalents (referred to herein as the "Agreement");
Whereas, the Parties wish to addend the Agreement to change the scope of work, change the
time of performance,and change the compensation in order to add an additional pick up location
that was not operational at the time of the original agreement.
NOW THEREFORE, It is mutually agreed upon that CAG-18-017 is addended as follows:
1. Scope of Work:Section 1, Scope of Work, is amended to add work as specified in Exhibit
D-1, which is attached and incorporated herein. Exhibit D-1 entirely replaces Exhibit D as
the Agreement's scope of work such that Exhibit D is no longer in effect.The Parties have
equitably adjusted the compensation as further set forth in this Addendum.
2. Time of Performance: Section 3, Time of Performance, is amended pursuant to the
schedule(s) set forth in Exhibit D-1. All Work shall be performed through December 31,
2022 as set in the original contract.
3. Compensation: Section 4, Compensation, is amended so that the maximum amount of
compensation payable to Consultant is increased from $96,312.90 to $105,075.30, plus
any applicable state and local sales taxes. The additional compensation shall be paid
based upon Work actually performed according to the rate(s) or amounts specified in
Exhibit A of the Agreement and reflected in Exhibit C-1, which is attached and
incorporated herein. Exhibit C-1 entirely replaces Exhibit C as the Agreement's Cost
Summary such that Exhibit C is no longer in effect.
4. All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Addendum as if
fully set forth herein.
IN WITNESS WHEREOF,the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By: P f By: „44,i`eihtf
Seth R. McElroy
Senior Director,Admin. &Marketing
2/9 adi 2/7/2019
Date _
Date
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Ja A n A.Seth
A ity
Approved as to Legal Form
Shane Moloney
Renton City Attorney
Contract Template Updated 12/29/2017
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PAGE 2 OF 2
Exhibit C-1
ARMORED CAR SERVICE AGREEMENT
ADDENDED COST SUMMARY
The total addended aggregate cost below is$105,07530,an increase of$8,762.40, and
was reached using the prices provided in Exhibit A.The seasonal 7 day pricing was an
estimate provided by Dunbar Armored.The service dates for the Henry Moses Aquatic
Center and the Maplewood Golf Course will be seasonal each year.The Aquatic Center
will need daily pickups(Monday-Sunday) starting on Memorial Day and ending on Labor
Day each year.The Maplewood Golf Course will require pickups 5 days a week(Monday-
Friday)April through September and will require pickups 3 days a week(Monday,
Wednesday, Friday) October through March.
Trips per Trips per 2018 Cost per 2018 Cost per
Department Week Year Year Month
Aquatic 7 99 $2,097.00 $174.75
City Hall 5 260 $5,357.16 $446.43
Comm Ctr 5 208 $5,357.16 $446,43
Golf Course 3/5 - 208 $4260.66 $355.05
Senior Ctr _ 2 104 $2,190.60 $182.55
Total: $19,262,58 $1,605.21
Trips per Trips per 2019 Cost per 2019 Cost per
Department Week Year Year Month
Aquatic 7 99 $2,097.00 $174.75
City Hall 5 260 $5,357.16 $446.43
Comm Ctr 5 208 $5,357.16 $446.43
Golf Course 3/5 208 $4260.66 $355.05
Highlands 2 104 $2,190.60 $182.55
Senior Ctr 2 104 $2,190.60 $182.55
Total: $21,453.18 $1,787.76
Trips per Trips per 2020 Cost per 2020 Cost per
Department Week Year Year Month
Aquatic 7 99 $2,097.00 $174.75
City Hall 5 260 $5,357.16 $446.43
Comm Ctr 5 208 $5,357.16 $446.43
Golf Course 3/5 208 $4260.66 $355.05
Highlands 2 104 $2,190.60 $182.55
Senior Ctr 2 104 $2,190.60 $182.55
Total: $21,453.18 $1,787.76
Exhibit C-1
Trips per Trips per 2021 Cost per 2021 Cost per
Department Week Year Year Month
Aquatic 7 99 $2,097.00 $174.75
City Hall 5 260 $5,357.16 $446.43
Comm Ctr 5 208 $5,357.16 $446.43
Golf Course 3/5 208 $4260,66 $355.05
Highlands 2 104 $2,190.60 $182.55
Senior Ctr 2 104 $2,190,60 $182.55
Total: $21,453.18 $1,787.76
Trips per Trips per 2022 Cost per 2022 Cost per
Department Week Year Year Month
Aquatic 7 99 $2,097.00 $174.75
City Hall 5 260 $5,357.16 $446.43
Comm Ctr 5 208 $5,357.16 $446.43
Golf Course 3/5 208 $4260.66 $355.05
Highlands 2 104 $2,190.60 $182.55
Senior Ctr 2 104 $2,190.60 $182.55
Total: $21,453.18 $1,787.76
The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked
at the negotiated rate(s) unless otherwise agreed to in writing.The pricing for the Work was
based on the rates established in the Consultant's agreement with Washington State
Department of Enterprise Services as detailed in Exhibit A (Pricing), and the compensation for
any changes to the scope of Work shall be consistent with the rates set forth in Exhibit A or as
otherwise mutually agreed by the Parties. Except as specifically provided herein,the
Consultant shall be solely responsible for payment of any taxes imposed as a result of the
performance and payment of this Agreement.
Exhibit D-t
ARMORED CAR SERVICES
SCOPE OF SERVICES
1. Purpose
The purpose is to establish a contract between the City of Renton and Dunbar Armored based on
the Washington State contract with the Washington State Department of Enterprise to establish
our scope and pricing.
2. Scope of Services
The scope of services is for armored car services to deliver between City of Renton facilities and
the designated bank, currently US Bank, in accordance with the mandatory service requirements
outlined in Exhibit B. The location of the bank's branch may change, but the depositories will be
located in the metropolitan area. All items must be deposited the next day after pick-up with the
exception of Saturday,Sunday and bank holidays. The following is the current location of the
bank:
US Bank Vault Services
1301th Avenue,Seattle,WA 98101
2.1 The contract will need to include the following services:
All armored car pickup services will need to occur as listed below throughout the calendar
year with a pickup service between 8:00 a.m. and 4:00 p.m. Monday through Friday, except
if noted below. Services shall begin and include January 2, 2018, unless direction is
otherwise specified to Contractor by the City of Renton.
2.2 General Pickup and Delivery Locations:
A. City of Renton, City Hall, 1st floor, 1055 South Grady Way, Renton, WA
i. Five days per week(Monday—Friday)
B. City of Renton Community Center, 1715 Maple Valley Highway, Renton WA
i. Five days per week(Monday—Friday)
C. Renton Senior Center, 211 Burnett Ave. North, Renton WA
i. Two days per week(Wednesday and Friday)
D. Maplewood Golf Course,4040 Maple Valley Highway, Renton, WA
SEASONAL:
i. Three days per week(Monday,Wednesday, Friday): October—March
ii. Five days per week(Monday—Friday):April—September
Exhibit D-1
E. Henry Moses Aquatic Center, 1719 Maple Valley Highway, Renton, WA
SEASONAL:
i. Seven days per week(Monday—Sunday): May(Memorial Day)—September
(Labor Day)
F. Highlands Neighborhood Center, 800 Edmonds Avenue NE, Renton, WA
i. Two days per week(Wednesday and Friday)
a.
2.3 Holidays and Exceptions:
No pickups during the year for the following city holidays:
A. New Year's Day
B. Martin Luther King Jr. Day
C. Memorial Day
D. July 4th
E. Labor Day
F. Veteran's Day
G. Thanksgiving Day
H. Day after Thanksgiving
I. Christmas Day
J. Day after Christmas Day
2.4 Credit shall be issued by the vendor to the City of Renton for missed pickups and other
exceptions such as:
A. City notifies vendor 24 hours or more in advance that pick up is not required. For
example, if the City makes the decision to close a location or all locations.
B. When a pickup does not occur on a scheduled day/date by no fault of the City, For
example, if vendor has vehicle,weather, or traffic problems.
2.5 It is the City's preference that costs of fuel to be included in the service contract and should
not be cause for adjustments in rates and fees during the contract and all extensions. Any
deviation from this must be clearly stated and within the basis of adjustment in detail,
A. City notifies vendor 24 hours or more in advance that pick up is not required.
For example, if the City makes the decision to close a location or all locations.
B. When a pickup does not occur on a scheduled day/date by no fault of the City. For
example, if vendor has vehicle, weather,or traffic problems.
3. Insurance Requirements
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Exhibit D-1
3.1 Contractor shall secure and maintain:
A. Commercial General Liability insurance with minimum policy limits of$1,000,000 for
each occurrencej$2,000,000 aggregate for the Term of this Agreement.
B. Professional Liability insurance with minimum policy limits of$1,000,000 for each
occurrence,shall also be secured for any professional services being provided to
Renton that are excluded in the commercial general liability insurance.
C. Commercial Auto Liability insurance with minimum policy limits of$1,000,000
combined single limit is required if a commercial vehicle will be used in performance
of work or for delivery of products, beyond normal commutes.
D. Workers' Compensation coverage, as required by the Industrial Insurance laws of the
State of Washington.
E. Umbrella or Excess Liability insurance may be used to reach minimum required
coverage limits.
3.2 It is agreed that on the Contractor's commercial general liability policy,the "City of Renton"
will be named as an Additional Insured on a non-contributory and primary basis. Renton's
insurance policies shall not be a source for payment of any Contractor liability.
3.3 Subject to Renton's review and acceptance, a current certificate of insurance with the "City
of Renton" named as the certificate holder, showing the minimum proper endorsements,
shall be delivered to and accepted by Renton before executing the work of this Agreement.
An updated certificate shall be promptly provided to Renton upon any policy expiration for
the duration of the agreement.
3.4 Contractor shall provide Renton with written notice of any policy cancellation, within two(2)
business days of their receipt of such notice.
3.5 The City of Renton does not represent that the minimum required insurance or insurance
limits are adequate to cover all potential claims or related claim costs.
3.6 Contractor assumes responsibility for a loss of any shipment up to the verified maximum
amount of each daily shipment. Contactor's liability shall commence when any shipment has
been placed into contractor's possession and when a receipt has been given for the shipment
to the Contractor, and shall terminate when the shipment has been delivered to the City's
primary bank as specified. It is understood that the liability of Contractor is the total value of
the shipment provided and as verified by the receipts provided by the City of Renton at the
time of shipment.
3.7 Contractor does not assume liability for any shortage claimed within any secured, sealed-
deposit bag. if any shipment is not given to Contractor in a distinctively sealed deposit bag,
then the Contractor shall not have liability for any shortage.
3.8 Barring any Force Majeure, if a regularly scheduled pickup cannot be made during normal
business hours, it shall be considered a missed pickup. The City of Renton shall be credited
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Exhibit D-1
the cost of pickup only for each missed pickup location. Such credits shall appear on the next
monthly invoice. Snow and poor weather shall not be cause for Force Majeure.
4. Contract Term
The term of this contract shall be for five years. The City may elect to extend the contract in one-
year increments after the initial five-year term. The contract year will commence on or about
January 1, 2018.
5. Route Schedule and Amendments
Currently the deposits will be picked up between 8:00am and 4:00pm for all city locations. City of
Renton reserves the right throughout the term of the contract to make amendments to the
scheduled and non-scheduled routes, add or delete particular routes, and amend the department
time schedules.
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