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Home My WebLink AboutAdden 1 CAG-18-282 , Adden #1-19 AMENDMENT NO. 1 TO AGREEMENT FOR WEBSITE UPGRADES AND MAINTENANCE THIS AMENDMENT,dated February 21, 2019,is by and between the City of Renton(the "City"), a Washington municipal corporation, and KShift Inc. dba AssetLab Marketing ("Consultant"), a Washington corporation. The City and the Consultant are referred to collectively in this Amendment as the "Parties."Once fully executed by the Parties,this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-18-282, dated December 12, 2018, to provide necessary services for the upgrades and maintenance to the City's economic development websites (referred to herein as the "Agreement"); Whereas, the Parties wish to amend the Agreement to change the scope of work and change the compensation in order to complete the integration of an online calendar for the three economic development websites and the creation of a downtown walking map. NOW THEREFORE, It is mutually agreed upon that CAG-18-282 is amended as follows: 1. Scope of Work: Section 1, Scope of Work, is amended to add work for the "Integrated Online Calendars Project" (except that the following work from the Appendix is not added: (1) "Core Health & Wellness" work at$150/month and (2) additional billing at a rate of $95/hour) and for the "Renton Downtown Walking Maps Project" (except that additional billing under the Appendix at a rate of$95/hour is not added), all as specified in Exhibit A-1,which is attached and incorporated herein. 2. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $11,500 ($8,850 for the Integrated Online Calendars Project; $2,650 for the Renton Downtown Walking Maps Project)from $5788 to $17,288, plus any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actual performed according to the rate(s) or amounts specified in Exhibit A-1 which is attached and incorporated herein. 3. All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON CONSULTANT By: )11 By: j� " f C.E. "Chip'Vincent eff Kelly CED Administrator . KShift Inc. /) Z / Date Date Approved as to Legal Form Shane Moloney Renton City Attorney Contract Template Updated O1/19/2019 PAGE 2 OF 2 I at. 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'�.,. ., ,,,,,,,„ / 4,..,,,00,,,,„1„.;„,,,,,,,,,.,,,,,,,,,,z„,,,,m,,.ii,,:,.,,,,,,,„,:, ,.,.,,,,,,,,,,,_ —‘,,....4,31,;:egi5,,,,,,,,-;„,,,,,,.4,f,,,,„ .,.-; , ,,,,,,,,,34,,, ,,,,.,,,,,,,-._, . A.,:":-,:', -,„:„.,,:,,,,,,4',4g..1;:,,,It,„1,..,,,i10,,,,;,,,;iiii:,,,..- / , ,-. , . . •- - •,,,,,, 1 yl, „rye a 1$�9 P' .. f . e5 ,\ \4 lr• ,, x:2usv'E1 t F � �xx 4444 ,,..,.: -'",,,,,,'‘c:,,,',,,,';,,,,"„,.,',,,':','''' "?.',',:f'4";',,cf.4,,,,t,,,V4',,,e..„'' t ,,il.: '':‘,,:,',''',‘,",;',:,'",:,,.„':,,,:'''''' 'asse. ,,,,,,„ „,..,„,,,,,,,,,..,,,,,,,.„.„,,_ „, .,„, ,,,„„.,, ,.,... •, ., ..„,,, ,,,,f„,,,,,,,:„.,,,,,,,,,.;,,,..„,.., ..r.,,,,, RENTON MARKETINGWASHINGTON , USA r L v \ xa�"�r,, I�o�f p \ v 2-„i1/4.'„•,., `oa f Integrated Online Calendars Project The City of Renton Economic Development team would like to provide a place online where visitors can see a wide variety of events happening all over the city. This calendar, which allows for community event submissions, also pulls events from various other online calendars. Project Use Cases: • As an administrator of VisitRentonWA.com I want an extensive online calendar with events from Renton where community members can submit events, website managers can add events, and events are retrieved from up to ten other websites supporting a standard online calendar format automatically. This is referred to as a "Master Calendar" • As an administrator of RentonDowntown.com and WhyRenton.com I want to provide an online calendar customized to the target audience of each website by retrieving matching events from the VisitRentonWA.com calendar, automatically • As an administrator of RentonDowntown.com, WhyRenton.com, and VisitRentonWA.com I want events retrieved from other websites to be updated automatically when they are updated on the source website for that event • As an administrator of RentonDowntown.com, WhyRenton.com, and VisitRentonWA.com I want a process or system that helps to avoid duplicate events on the calendar • As a visitor to RentonDowntown.com, WhyRenton.com, or VisitRentonWA.com I want to view a calendar of events specific to the purpose of the website that is easy to navigate and that includes the event information I need to choose whether I want to come to the event • As an administrator of RentonDowntown.com, WhyRenton.com, and VisitRentonWA.com I want occasional training, assistance resolving problems with how the calendar operates, adding new online event sources, or other calendar specific items • As an administrator of RentonDowntown.com, WhyRenton.com, and VisitRentonWA.com I want assistance keeping technical components of these websites up to date and functioning correctly • As an administrator I want documentation for the manual processes created by this project Project Assumptions: • The technology solution proposed by AssetLab Marketing will adequately provide for the use cases specified here • The look, feel, and operational capability of the calendar technology solution are not customizable beyond the configuration options provided • Changes to project use cases will result in changes to the project cost and timeline • The Client will provide the access, support, and assistance required to complete the project • The Consultant will be identified on the websites in the scope of this project in a manner mutually agreed between the Consultant and the Client 2 Online Marketing by AssetLab Marketing,- 844-488-4567 Integrated Online Calendars Project, Cont. Out of Scope: • Retrieving events from online calendars that do not provide supported online calendar data exchange format • Executing manual processes, including those for: o Reviewing submitted calendar events o Identifying, evaluating, and resolving duplicate events • Work not specifically identified in this document Work Breakdown Initial Construction On VisitRentonWA.com • Create a Master Calendar on VisitRentonWA.com • Create a means for community member event submission on VisitRentonWA.com • Setup up to 10 other website calendars as automatic event sources • Design and document manual processes for incoming community event submissions and resolving duplicate events On RentonDowntown.com • Connect the calendar on RentonDowntown.com to the Master Calendar • Document the connection between these websites On WhyRenton.com • Add an events calendar to WhyRenton.com • Connect the calendar on WhyRenton.com to the Master Calendar • Document the connection between these websites Ongoing Services • Website Core Health Service for VisitRentonWA.com and WhyRenton.com to keep components up to date, operating correctly, and to allow for questions, training, and minor adjustments on an ongoing basis Online Marketing by AssetLab Marketing - 844-488-4567 3 Project Bid Initial Construction • VisitRentonWA.com: $2750 • RentonDowntown.com: $750 • WhyRenton.com: $1750 Sub-Total: $5250 Ongoing Services Pre-Paid • 12 Months Website Core Health Service for VisitRentonWA.com: $1800 • 12 Months Website Core Health Service for WhyRenton.com: $1800 Sub-Total: $3600 Total Project Cost: $8850 Anticipated Delivery Time Frame: 4 weeks or less Bid Date: 2/9/2018 - Bid Expires: 2/28/2019 Online Marketing by AssetLab Marketing- 844-488-4567 4 Appendix: Website Core Health & Wellness Your WordPress websites requires regular attention to maintain healthy and secure service. Our WordPress Core Health package provides a long list of services on a monthly basis and addresses security vulnerabilities and website downtime when it happens. Each month your website receives: • WordPress plugin updates • WordPress theme updates • A broken link scan and fixes • Database optimization • Deletion of spam comments • Deletion of out-of-date post and page versions • Google search results position monitoring • Functional testing Every day we: • Create a website backup, run a security scan, and run a performance scan Every 5 minutes we: • Test that the website is online and loading in an acceptable amount of time Package includes: • One hour of website updates, changes, modifications, or training each month Core Health & Wellness: $1 50/month (no setup fee) 5 Online Marketing by AssetLab Marketing- 844-488-4567 Appendix: Additional Terms • The Consultant is authorized to interact with vendors, suppliers, and other entities providing service or products to the Client for the purposes identified in this proposal • The Consultant will hold the Client's business practices, marketing strategy, security credentials, usernames, and passwords in confidence. The consultant will not share this information outside of staff directly participating in providing services • The Client will retain the right to all content created by the Consultant for the Client, while under contract, ad infinitum. However, the Client may not distribute for profit any content created by the Consultant for the Client, while under contract, without the written consent of the Consultant • The Consultant will retain the right to use any and all content created by the Consultant for the Client, for the purpose of (1) providing samples of the Consultant's work or (2) instruction — including, but not limited to, presentations, lectures, webinars, and published material in any medium • The Consultant is authorized to identify the Client as a customer or past customer, to use the Client's logo or other likeness to identify the customer, and to create an internet link to the Consultant's website(s) from the Client website in a non-invasive manner • The Consultant bills for travel time, meetings, and work as specifically assigned by the Client and outside of the scope identified in this proposal at the standard hourly rate of $95/hour • All prices are stated in United States Dollars unless otherwise noted • The Client may request payment for 50% of the agreed cost up front to provide for the expenses required to execute the agreed scope in this proposal 6 Online Marketing by AssetLab Marketing- 844-488-4567 P • ', \ ` Pt' �tl 3'Of i a '" '� k x v Fw. a y , a • stu Goa + bi+ r `. a ire g ". , , 1 „ . „ n' ' ' '' , ,,,, . „, , „. „ . „, . ,, tt �. . , . . „ , „ .. .,,., ,..,.. .„,„ .‘„,,,„:„,„. ,.„.,,,,,,....,. ,,,,.:.„,,,,..,..„;.,,,,,„. H.... ...„....„.,,,,,,,, ,,,,, ,,,,,.,..,..,. ,.., ,. „,„."‘„,„,„,,,,,,,,,,..,,,,,,„„,,,,,,„,,,„,.,,,,,,,,,„„„,„,,,„:„,„ , , ,,.,,,..,,,,...„.„„, ,,,, , , ,, , , . . ,..., ..,.„. , . , .Walking 'x, ,,,, „..,„,• i •i., •'.'- ‘-''vo,,, v,,';:V' ' :'V: ::'''' '''''•' '''''''''HV,I,':',:5, ,'?:!:"'','V',','V: ‘‘'.',,,,,,,V,*",,V,',,,**0.,0.:;;;','''!"'i' .„::.•',,, om* • + a v , a t "m* '' � ' ' i , W 0 *Y 4 " i o AT, ,,, a ,\ +t.. �., ' . * \\ ;f i .' '''I'''' "'''''''''6'''.''..:,'1.,'''''''''''''...V',.F,,,N,:.V4-':'''''','''''".,,...'.: • d::', - „ ':;:41h,,,k;:::.:,, 3. assettab RENTON „.,,,,....,..:.„.:,,,„, ,„.,„ . ,... RKEIN % x f. . . �„ W A S N I N G T O N , USA , + Walking Maps The City of Renton Economic Development team would like to provide print and digital "walking maps" of the Renton Downtown neighborhood and South Renton/Downtown/North Renton/Landing area showing notable businesses and landmarks for visitors. Project Use Cases: • As a Renton visitor I want a printed map I can use to find notable businesses in the Renton Downtown neighborhood while walking, biking, or driving short distances • As a Renton visitor I want a printed map I can use to find notable businesses in the area from the South Renton neighborhood to the Landing commercial zone while walking, biking, or driving short distances • As a Renton business I want to provide an area map to my patrons interested in visiting other businesses in the area • As a Renton staff member I want to promote the visitor-friendly businesses in the target area Project Assumptions: • Two separate maps will be created, one for each area, formatted for printing on 8.5 inch x 11 inch paper by a commercial printer • The style of the map will be as shown elsewhere in this proposal with the addition of notable busiensses • Significant changes to the template used to create the map, as determined by the Consultant, will result in a new project cost and timeline. Changes to map colors, highlighting, and or minor style adjustments are included at the original cost and communicated schedule • The Client will provide the list of businesses to be shown on the map and will be flexible with regards to placement of those businesses on the map based on the space available • The technology solution proposed by AssetLab Marketing will adequately provide for the use cases specified here • The look, feel, and operational capability of the calendar technology solution are not customizable beyond the configuration options provided • Changes to project use cases or design target results in changes to the project cost and timeline • The Client will provide support and assistance required to complete the project 2 Online Marketing by AssetLab Marketing-844-488-4567 Map Style 7 G • IS Air 411! ail as* r7 a1 46 a. *,` 11. iv es al .,. � ' Ar ''"- ,, 7w ° Avg L' ii Alt ,T, HowardAveno. Dor+ # iiiiiii --- III a g I . Project Bid Project Cost: $2650 Anticipated Delivery Time Frame: 4 weeks or less Bid Date: 2/14/2018 - Bid Expires: 2/28/2019 Online Marketing by AssetLab Marketing -844-488-4567 3 Appendix: Additional Terms • The Consultant is authorized to interact with vendors, suppliers, and other entities providing service or products to the Client for the purposes identified in this proposal • The Consultant will hold the Client's business practices, marketing strategy, security credentials, usernames, and passwords in confidence. The consultant will not share this information outside of staff directly participating in providing services • The Client will retain the right to all content created by the Consultant for the Client, while under contract, ad infinitum. However, the Client may not distribute for profit any content created by the Consultant for the Client, while under contract, without the written consent of the Consultant • The Consultant will retain the right to use any and all content created by the Consultant for the Client, for the purpose of (1) providing samples of the Consultant's work or (2) instruction — including, but not limited to, presentations, lectures, webinars, and published material in any medium • The Consultant is authorized to identify the Client as a customer or past customer, to use the Client's logo or other likeness to identify the customer, and to create an internet link to the Consultant's website(s) from the Client website in a non-invasive manner • The Consultant bills for travel time, meetings, and work as specifically assigned by the Client and outside of the scope identified in this proposal at the standard hourly rate of $95/hour invoiced monthly on Net-30 • All prices are stated in United States Dollars unless otherwise noted • The Client may request payment for 50% of the agreed cost up front to provide for the expenses required to execute the agreed scope in this proposal 4 Online Marketing by AssetLab Marketing- 844-488-4567