HomeMy WebLinkAboutAdden 2 ORIGINAL PAGE NO OF"::; PAGES
CAG-17-037 , Adden #2-19
44,
AMENDMENT NO. 2 TO AGREEMENT FOR WATER AND
WASTEWATER UTILITIES 2017/2018 GENERAL SERVICES
THIS AMENDMENT, dated March 22, 2019, is by and between the City of Renton (the "City"), a
Washington municipal corporation, and RH2 Engineering, Inc. ("Consultant"), a Washington
corporation. The City and the Consultant are referred to collectively in this Amendment as the
"Parties." Once fully executed by the Parties, this Amendment is effective as of the last date
signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-17-037, dated
March 6, 2017, to provide necessary services for the Water and Wastewater Utilities 2017/2018
General Services (referred to herein as the "Agreement");
Whereas, the Parties wish to amend the Agreement to change the scope of work, change the
time of performance, and change the compensation in order to allow for the extension of general
services to continue through 2019 and 2020..
NOW THEREFORE, It is mutually agreed upon that CAG-17-037 is amended as follows:
1. Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit
A-2, which is attached and incorporated herein
2. Time of Performance: Section 3, Time of Performance, is amended pursuant to the
schedule(s) set forth in Exhibit B-2. All Work shall be performed by no later than March
31, 2021.
3. Compensation: Section 4, Compensation, is amended so that the maximum amount of
compensation payable to Consultant is increased by $164,180, from $227,322 to
$391,502, plus any applicable state and local sales taxes. The additional compensation
shall be paid based upon Work actual performed according to the rate(s) or amounts
specified in Exhibit C-3 of the agreement, which is attached and incorporated herein.
4. All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
ORIGINAL PAGE NO '1. OF:PAGES
CITY OF RENTON CONSULTANT
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By: Lt.j 1,��l.J By: rDenisP/1/
-''1'Tony Vri ardi
Mayor President
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Attest
Jason A. th
City Cler
Approved as to Legal Form
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Shane Moloney
Renton City Attorney
Contract Template Updated 03/12/2019
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PAGE 2 OF 2
ORIGINAL I PAGE NO OF 5 PAGES
Exhibit A-2
Scope of Work
Amendment No. 2 to CAG-17-037
City of Renton
Water and Wastewater Utility 2017/2018 General Services
March 2019
BACKGROUND
The purpose of this Scope of Work is to extend Contract CAG-17-07 another two (2)years to provide on-call
engineering services at the request of the City of Renton (City) through March 31, 2021. Work will consist of
specific tasks as listed in this Scope of Work, as well as other consultant work as requested by the City.
This Scope of Work does not include the procurement of materials and software necessary to complete the
work. RH2 Engineering, Inc., (RH2)will identify the equipment and software required,which will be purchased
by the City. RH2 will rely on the accuracy of data and materials provided by the City or others in relation to
this Scope of Work.
This Scope of Work is organized into two schedules for ease of accounting and record keeping. Schedule A
includes tasks related to the water utility,and Schedule B includes tasks related to the wastewater utility.
Some of the anticipated tasks include the following:
Schedule A—Water Utility
1. General on-call services for the water utility department that require immediate attention.
2. General water utility telemetry maintenance.
3. Perform evaluation and testing for the addition of pressure reducing valve (PRV) stations into the
supervisory control and data acquisition (SCADA) or AM system.
4. Human machine interface (HMI) programming for source flow totalization.
Schedule B—Wastewater Utility
1. General on-call services for the wastewater utility department that require immediate attention.
2. Review of project plans and specifications designed by developers or others.
3. Lift station remote telemetry unit(RTU)and HMI programming services.
4. Control review and integration for standardized lift station controls.
5. General wastewater utility telemetry maintenance.
PROJECT SCOPE
SCHEDULE A—Water Utility
Task 1 —General On-Call Services for Water Utility (Existing Task)
Objective: Provide on-call engineering services at the request of the City. The work may include assisting the
City with new or continuing projects that are not of sufficient size to warrant a separate contract, or other
miscellaneous engineering-related tasks that need immediate attention.
1
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ORIGINAL PAGE NO 4-OF I PAGES
City of Renton Amendment No. 2 to CAG-17-037
Water and Wastewater Utility 2017/2018 General Services Exhibit A-2—Scope of Work
Approach:
1.1 Provide general on-call services for water utility.
RH2 Deliverables:
• Deliverables will be identified at the time the specific task is requested by the City.
Task 2—General Water Telemetry Maintenance (Existing Task)
Objective: Provide telemetry support and assistance for troubleshooting, upgrading,testing, and maintaining
the water telemetry system on an as-needed basis in 2019 and 2020.This support typically consists of on-site
and remote support of the City's HMI computer systems,City staff training,and working with the City's control
system vendors and staff.
Approach:
2.1 Provide remote assistance to City operators and engineering staff when requested.
2.2 Provide on-site assistance when remote assistance is not possible.
2.3 Assist City staff in the removal of obsolete computer equipment used for the water telemetry system.
2.4 Provide City staff with training in the operation and use of existing and new telemetry equipment and
systems when requested.
2.5 Work with City control system vendors and staff when requested.
2.6 Alert the City when software updates are required per the developer's (or others) recommended
schedule. Prepare a recommendation of work to be performed and probable cost estimate.
2.7 Provide the City with field reports for work completed.
2.8 Spot-check water telemetry system for errors four(4)times a year,or more often, if requested by the
City. RH2 may make City-approved corrections or additions to the system during these spot-checks.
RH2 Deliverables:
• Field reports that identify the work completed by RH2 for each specific task.
Task 3 — Evaluation and Testing for the Addition of PRV Stations into the SCADA or
AMI System (Existing Task)
Objective: Evaluate the PRV stations for addition into the SCADA system. The evaluation will identify
input/output(I/O)for each station based on position indication,water pressures on each side of the PRV,and
flow. Also, part of the evaluation is to select a monitoring device and identify a power source that will be
based on battery,solar,or commercial electrical power.After the evaluation,RH2 will assist City staff in testing
key sites based on criticality and the type of power source available for use.
Approach:
3.1 Identify a test PRV site and determine I/O required at each facility.
3.2 Identify and evaluate battery powered monitoring devices.
3.3 Meet with City staff to review the test PRV station details in regard to instrumentation to use, alarms
to trigger, data collection strategy, and integration into the City's SCADA system.
2
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ORIGINAL PAGE NO_S OF(Ej PAGES
City of Renton Amendment No.2 to CAG-17-037
Water and Wastewater Utility 2017/2018 General Services Exhibit A-2—Scope of Work
3.4 Assist City staff with the selection of monitoring devices and with configuring software.
3.5 Perform PRV monitoring setup.
3.6 Work with City staff to integrate testing hardware into a test site selected by the City. Provide wiring
diagrams and on-site assistance for integration as requested.
3.7 Perform alarm configuration to add alarms into the system as identified by the City.
3.8 Identify methods of trending information from PRV monitoring system.
RH2 Deliverables:
• Final recommendation letter for equipment and I/O per each site.
• Wiring diagrams for integration of test equipment, as requested.
• Field reports that identify the work completed by RH2 for each specific task.
Task 4— HMI Programming for Source Flow Totalization (Existing Task)
Objective: Perform HMI programming on the City's Wonderware SCADA and Historian systems to add the
source flow totalizers from the remote sources.
Approach:
4.1 Perform HMI programming to add new totalizer values for the sources.
4.2 Perform Historian programming to add new totalizer values for the sources.
RH2 Deliverables:
• Field reports that identify the work performed by RH2 for each specific task.
Task 5 —SCADA Server Upgrade (Existing Task)
Objective: Complete the SCADA server and workstation upgrade that was started in 2018. Upgrade the
Wonderware SCADA development and Historian servers. Upgrade water workstation to latest HMI and
Win911/Mobile911 software.
Approach:
5.1 Complete the upgrade of the SCADA and Historian servers.
5.2 Complete the upgrade of the HMI workstation.
5.3 Provide testing of and training with the SCADA and Historian servers for Water Operations staff.
RH2 Deliverables:
• Final upgraded water SCADA computer system.
• Training for Water Operations staff.
Task 6—Water SCADA Master Plan (Existing Task)
Objective: Complete the 90-percent SCADA Master Plan design technical memorandum to identify the tasks
necessary to modernize the existing water system's SCADA system and the approaches to integrate other
information systems. No additional fee is anticipated to complete this Task.
3
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ORIGINAL ( PAGE NO r. OF PAGES
City of Renton Amendment No. 2 to CAG-17-037
Water and Wastewater Utility 2017/2018 General Services Exhibit A-2—Scope of Work
Approach:
6.1 Attend meetings with City staff for completion of 90-percent SCADA Master Plan.
6.2 Provide the final SCADA Master Plan recommendations after City review and schedule final meeting
to discuss with City staff. The SCADA Master Plan will consist of a detailed outline of implementation
options, estimated schedules, and cost estimates for implementation.
Provided by City:
• Access to City staff and City facilities.
• Review and comments regarding 90-percent SCADA Master Plan.
RH2 Deliverables:
• Final Water SCADA Master Plan in electronic(PDF)format.
• Attendance at final meeting with City staff to discuss report findings.
SCHEDULE B—Wastewater Utility
Task 1 —General On-call Services for Wastewater Utility (Existing Task)
Objective: Provide on-call engineering services at the request of the City. The work may include assisting the
City with new or continuing projects that are not of sufficient size to warrant a separate contract, or other
miscellaneous engineering-related task that need immediate attention.
Approach:
1.1 Provide general on-call services for wastewater utility.
RH2 Deliverables:
• Deliverables will be identified at the time the specific task is requested by the City.
Task 2— Review of Project Plans and Specifications Designed by Developers or
Others (Existing Task)
Objective: Assist the City with the review of construction plans and specifications submitted to the City by
developers or others. Review documents as requested by the City, including calculations and interpretation
of design standards for wastewater works. Provide a letter response for each review to the City and verbal
communication to the City(or third party)as requested.
Approach:
2.1 Review of project plans,specifications, calculations,and other documents produced by developers or
others.
RH2 Deliverables:
• Review letter to City and developer.
Task 3— Lift Station RTU and HMI Programming Services (Existing Task)
Objective: Assist the City in updating two(2) lift stations with new control panels.The two(2) lift stations are
Lake Washington No. 2 and Lake Washington Flush.Additional duplex, triplex, and quadplex lift stations also
4
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ORIGINAL I PAGE NO -1 OF i `J PAGES
City of Renton Amendment No.2 to CAG-17-037
Water and Wastewater Utility 2017/2018 General Services Exhibit A-2—Scope of Work
will be upgraded in 2019 and will require updating of the original duplex PLC code that was developed in 2013.
These facilities include Falcon Ridge, East Valley, Cottonwood, Rainier, and Oaksdale.The new RTUs must be
programmed and integrated into the City's telemetry system. Updates to the City's HMI computer are also
part of the work under this Task.
Approach:
3.1 Modify existing Allen-Bradley duplex PLC code for lift stations upgraded this year and into the future.
The current PLC code was written in 2013 and has been modified many times in the field as the
operators identified new features. Update to more modern PLC code objects and clean up some of
the interim features that were added over time. In addition,the original code was designed only for
duplex facilities, so triplex and quadplex code will need to be developed.
3.2 Perform RTU programming at each upgraded lift station to establish the monitoring and control
identified in the project specifications. Most of the sites to be upgraded in 2019 currently have budget
allocated for field integration services.
3.3 Assist the City and its consultant (in some cases) with the testing and startup of the RTU at each lift
station.
3.4 Perform HMI programming to add new monitoring or control features for the new lift stations.
3.5 Assist the City with radio communication issues for monitoring the new lift stations.
RH2 Deliverables:
• Field reports that identify the work completed by RH2 for each specific task.
Task 4— Control Review and Integration for Standardized Lift Station Controls
(Existing Task)
Objective: Perform a control review of the existing Rugid 9 and Allen Bradley PLC-controlled lift stations.
Identify standards for the lift stations during a workshop with City engineers, operators, and RH2 staff.
Implement changes as requested to assist in standardizing control of the lift stations in PLC control, operator
interface (01) layouts, and on the City's HMI computer.
Approach:
4.1 Perform a control review of Rugid 9 PLC and Allen-Bradley control.This review is to include: primary
control, back-up control, alarming, level transducer functions, float functions, flowmeter functions,
and intrusion.
4.2 Attend a workshop with City staff to review the control and identify standards for lift station control.
As part of the workshop, the City will identify changes to be made throughout the system.
4.3 Perform PLC, 01, and HMI programming as requested based on identified changes.
4.4 Assist the City with updating wiring as-builts as requested for lift station controls.
4.5 Evaluate Rugid 9 units for an estimated year of replacement.
RH2 Deliverables:
• Field reports that identify the work completed by RH2 for each specific task.
5
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ORIGINAL l PAGE NO 0 OFt ii PAGES
City of Renton Amendment No. 2 to CAG-17-037
Water and Wastewater Utility 2017/2018 General Services Exhibit A-2—Scope of Work
Task 5 —General Wastewater Telemetry Maintenance (Existing Task)
Objective: Provide assistance to the City in troubleshooting, correcting, upgrading, testing, and maintaining
the wastewater telemetry system on an on-call basis in 2019 and 2020. Perform the work at the request of
the City.
Approach:
5.1 Provide general wastewater telemetry maintenance assistance to the City on an on-call basis in 2019
and 2020.
RH2 Deliverables:
• Field reports that identify the work completed by RH2 for each specific task.
Task 6—SCADA Server Upgrade (Existing Task)
Objective: Upgrade the wastewater SCADA Historian servers and HMI workstations. Provide testing services
and training on the upgrades for City Wastewater Operations staff. No additional fee is anticipated to
complete this Task.
Approach:
6.1 Complete the upgrade of the wastewater SCADA and Historian servers.
6.2 Complete the upgrade of the HMI workstations.
6.3 Provide testing of and training with the wastewater SCADA and Historian servers for Wastewater
Operations staff.
RH2 Deliverables:
• Completed wastewater SCADA computer system upgrades.
• Training for Wastewater Operations staff.
Task 7 —Telemetry Panel Bench Testing and Training (New Task)
Objective: Work with City crews to design a test bench for the wastewater telemetry panels and provide
training to City staff on the use of Studio 5000 and FactoryTalk View ME software.
Approach:
7.1 Design PLC/OI test bench equipment.
7.2 Work with the City on the purchasing of test bench equipment.
7.3 Help City staff with the setup of test bench equipment.
7.4 Provide PLC and 01 software training with RH2 staff.
RH2 Deliverables:
• Completed test bench system for wastewater facilities.
• Training for Wastewater Operations staff.
6
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ORIGINAL I PAGE NO, OF I'7 PAGES
City of Renton Amendment No. 2 to CAG-17-037
Water and Wastewater Utility 2017/2018 General Services Exhibit A-2—Scope of Work
Task 8— Evaluate Alternatives to Landlines (New Task)
Objective: Evaluate the City's options for eliminating the use of landlines for providing primary and back-up
alarm notification for the SCADA system.
Approach:
8.1 Research cellular options for primary and back-up alarm notification.
RH2 Deliverables:
• Technical memorandum that identifies the options for wastewater to eliminate the use of landlines.
Task 9 — Ubiquiti Radio System Evaluation (New Task)
Objective: Assist the City evaluate the effectiveness and potential implementation of Ubiquiti radio system
for Wastewater.
Approach:
9.1 Identify the impacts of adding an Ubiquiti radio system to use in conjunction with existing 450 MHz
Viper radio system.
RH2 Deliverables:
• Technical memorandum that identifies the impacts of implementing an Ubiquiti radio system onto
the Wastewater repeater locations and how it impacts the overall radio network.
7
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ORIGINAL I PAGE NO 10 OF A`7 PAGES
Exhibit B-2: Time Schedule of Completion
City of Renton
Water and Wastewater Utility 2017/2018 General Services
Amendment No. 2 to CAG-17-037
RH2 will continue to provide services within the Scope of Work until the contract expiration date of
March 31, 2021.
1
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') lrlNAL__[ PAGE NO t OF d 7 PAGES
Exhibit C-2: Cost and Fee Estimate
City of Renton
Water and Wastewater Utility 2017/2018 General Services
Amendment No. 2 to CAG-17-037
Consisting of the following:
Exhibit C1-2—Consultant Fee Determination—Summary Sheet—Fee Schedule
WSDOT Letter dated 17 October 2017;Subject:Acceptance FYE 2016 ICR—Audit Office Review
Exhibits C2-A-2 and C2-B-2—Fee Estimate
1
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ORIGINAL I PAGE NO 12- OF Ca PAGES
Exhibit C1-2
Consultant Fee Determination-Summary Sheet
(Negotiated Hourly Rates of Pay)
Fee Schedule
Subconsultant:
RH2 ENGINEERING, INC
Negotiated Hourly Overhead Fee Multiplier Negotiated Rate
Staff Classification Rate Multiplier Per Hour
166.00% 12.00%
Professional I $ 50.88 $ 84.46 $ 16.24 $ 142.00
Professional II $ 56.25 $ 93.38 $ 17.96 $ 157.00
Professional III $ 60.19 $ 99.92 $ 19.21 $ 168.00
Professional IV $ 64.49 $ 107.06 $ 20.59 $ 180.00
Professional V $ 69.51 $ 115.39 $ 22.19 $ 194.00
Professional VI $ 73.81 $ 122.52 $ 23.56 $ 206.00
Professional VII $ 79.90 $ 132.63 $ 25.50 $ 223.00
Professional VIII $ 83.84 $ 139.18 $ 26.76 $ 234.00
Professional IX $ 83.84 $ 139.18 $ 26.76 $ 234.00
Technician I $ 37.98 $ 63.05 $ 12.12 $ 106.00
Technician II $ 41.56 $ 68.99 $ 13.27 $ 116.00
Technician III $ 47.65 $ 79.10 $ 15.21 $ 133.00
Technician IV $ 50.52 $ 83.86 $ 16.13 $ 141.00
Administrative I $ 25.08 $ 41.63 $ 8.01 $ 70.00
Administrative II $ 29.38 $ 48.77 $ 9.38 $ 82.00
Administrative III $ 35.11 $ 58.29 $ 11.21 $ 98.00
Administrative IV $ 41.56 $ 68.99 $ 13.27 $ 116.00
Administrative V $ 47.65 $ 79.10 $ 15.21 $ 133.00
In-House Copies B/W-8.5x11 $ 0.09
In-House Copies B/W-8.5x14 $ 0.14
In-House Copies B/W-11x17 $ 0.20
In-House Copies Color-8.5x11 $ 0.90
In-House Copies Color-8.5x14 $ 1.20
In-House Copies Color-11x17 $ 2.00
CAD Plots Large $ 25.00
CAD Plots Full $ 10.00
CAD Plots Half $ 2.50
CAD System Per Hour $ 27.50
GIS System Per Hour $ 27.50
Mileage Current IRS Rate
Subconsultants will be billed at cost plus 15%.
Outside direct costs for permit fees, reports, maps, data, reprographics, couriers, postage, and non-
mileage related travel expenses that are necessary for the execution of the project and are not
specifically identified elsewhere in the contract will be billed at cost.
ORIGINAL ( PAGE NO t-3_Op [ PAGES
Aft
Washington State Transportation Building
Department of Transportation 310 Maple Park Avenue S.E.
P.O.Box 47300
Olympia,WA 98504-7300
360-705-7000
TTY:1-800-833-6388
www.wsdot.wa.gov
October 17, 2017
RH2 Engineering, Inc.
22722 29th Drive SE, Suite 210
Bothell, WA 98021
Subject: Acceptance FYE 2016 ICR—Audit Office Review
Dear Ms. Kris Nordlund:
Transmitted herewith is the WSDOT Audit Office's memo of "Acceptance" of your
firm's FYE 2016 Indirect Cost Rate (ICR) of 166.00%. This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only. This rate may
be subject to additional review if considered necessary by WSDOT. Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates @ wsdot.wa.gov.
Regards;
ERIK K. JONSON
Manager, Consultant Services Office
EKJ:kms
Acceptance ICR Audit Office Review
ORIGINAL 9 PAGE NO @ 4-OF I C3 PAGES
EXHIBIT C2-A-2
City of Renton
Water and Wastewater Utility 2017/2018 General Services
Amendment No.2 to CAG-17-037
Fee Estimate
Total
Description Hours Total Labor Total Exp
ense Total Cost
Classification
SCHEDULE A-WATER UTILITY
Task 1 General On-Call Services for Water Utility(Existing Task) I 150 I $ 31,914 I$ 461 1 $ 32,375
Task 2 General Water Telemetry Maintenance(Existing Task) 1 116 I $ 25,416 1$ 621 I$ 26,037
Task 3 Evaluation and Testing for the Addition of PRV Stations into the SCADA System(Existing Task) I 120 $ 26,580 I$ 286 I$ 26,866
Task 4 HMI Programming for Source Flow Totalization(Existing Task) I 42 $ 9,366 I $ 18 1 $ 9,384
Task 5 SCADA Server Upgrade(Existing Task) J 42 I $ 9,366 I$ 172 I $ 9,538
Task 6 Water SCADA Master Plan(Existing Task) ( - I$ -!$ -I$ -
PROJECT TOTAL 470 $ 102,642 $ 1,557 $ 104,199
1-1699e8DaastE66117-032\ContracMmend No.2amend_No.2_owIBRcu_FEE wane.-WW tmHy.,1wi 3119120199:36 AM
ORIGINAL PAGE NO IS OF+'•? PAGES
EXHIBIT C2-B-2
City of Renton
Water and Wastewater Utility 2017/2018 General Services
Amendment No.2 to CAG-17-037
Fee Estimate
Description HTa�irs Total Labor Total Expense Total Cost
Classification
SCHEDULE B-WASTEWATER UTILITY
Task 1 General On-Call Services for Wastewater Utility(Existing Task) 38 $ 7,859 $ 160 $ 8,019
Task 2 Review of Project Plans and Specifications Designed by Developers or Others(Existing Task) 16 $ 3,711 $ 9 $ 3,720
Task 3 Lift Station RTU and HMI Programming Services(Existing Task) 54 $ 10,940 $ 406 $ 11,346
Task 4 Control Review and Integration for Standardized Lift Station Controls(Existing Task) 58 $ 11,417 $ 851 $ 12,268
Task 5 General Wastewater Telemetry Maintenance(Existing Task) I 19 $ 4,248 $ - $ 4,248
Task 6 SCADA Server Upgrade(Existing Task) - $ - $ - $ -
Task 7 Telemetry Panel Bench Testing and Training(New Task 63 $ 14,049 $ 145 $ 14,1941
Task 8 Evaluate Alternatives to Landline Back-up(New Task) 10 $ 2,151 $ - $ 2,151
Task 9 Ubiquiti Radio System Evaluation New Task 18 $ 4,036 $ - $ 4,036
PROJECT TOTAL 276 $ 58,411 $ 1,570 $ 59,981
ZiBotheNData\REM117-032ContracNkmend No.2JYnend_No.2_EXH1BIT C-2B_FEE_Water-W W MENA= 3/18/2019 936 AM