HomeMy WebLinkAboutContract CAG-19-169
AGREEMENT FOR POLICE SERGEANT PROMOTIONAL EXAM
THIS AGREEMENT, dated January 5, 2017, is by and between the City of Renton (the "City"), a
Washington municipal corporation, and Public Safety Testing, Inc. ("Consultant"), a Delaware
corporation registered to do business in the State of Washington. The City and the Consultant
are referred to collectively in this Agreement as the "Parties." Once fully executed by the Parties,
this Agreement is effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide promotional texting as specified in Exhibit
A, which is attached and incorporated herein and may hereinafter be referred to as the
"Work." Changes in Scope of Work: The City, without invalidating this Agreement, may
order changes to the Work consisting of additions, deletions or modifications. Any such
changes to the Work shall be ordered by the City in writing and the Compensation shall
be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise
mutually agreed by the Parties.
2. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than April 30, 2018.
3. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $13,700, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit A.The Consultant agrees that any hourly or flat
rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed,the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
4. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10)calendar days' notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents,data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
5. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bride and Municipal Construction). Professional engineers shall
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certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement.The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant.
In addition,the Consultant retains the ownership of all exam materials as its proprietary
intellectual property. Retention, photocopying, or providing copyright material to
another entity, agency, person, or consultant for any purpose is strictly prohibited
without the expressed consent of the consultant or unless required by law(including the
Washington State Public Records Act). In the event of challenges to an examination,the
Consultant will support and defend its proprietary testing materials and practices, and
will assist the City in addressing any challenges.
The provisions of this section shall survive the expiration or termination of this
Agreement.
6. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
7. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act,Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes,saved telephone messages,
recordings,photos,or drawings and provide them to the City for production.In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys'fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
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manner, unless those records are protected by court order.The provisions of this section
shall survive the expiration or termination of this Agreement.
S. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee.The Consultant,not the City,shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program,or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
9. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys'fees, costs, and/or litigation expenses to or
by any and all persons or entities,arising from, resulting from,or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
The City shall indemnify and hold harmless the Consultant, its officers, agents and
employees from any and all cost, claim or liability arising from or out of the negligent or
tortious act of the City in the provision of services hereunder.
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Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction,alteration,improvement,etc.,of structure or improvement attached to real
estate...) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
10. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement,or evaluating the Consultant's performance of the Work.
11. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http:f/rentonwa.gov/business/default.aspx?id=548&mid=328.
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/content/doingbusiness/registermybusiness/
12. Insurance:Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
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C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington,shall also be secured.
D. Commercial Automobile Liability for owned,leased,hired or non-owned,leased,hired
or non-owned, with minimum limits of$1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,within
two (2) business days of their receipt of such notice.
13. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages,nor shall the
Consultant be deemed to be in default of the Agreement.
14. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
15. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party),and given personally,by registered or certified mail,return receipt
requested,by facsimile or by nationally recognized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
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CITY OF RENTON CONSULTANT
Brian Sandler Jon Walters
1055 South Grady Way 20818—44th Avenue West, Suite 160
Renton,WA 98057 Lynwood,WA 98036
Phone: (425)430-7650 Phone: (425) 776-9615
Bsandler@rentonwa.gov Jon@PublicSafetyTesting.com
Fax: (425)430-7665 Fax: (425) 776-0165
16. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification,the Consultant agrees as follows:
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal,state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964,and will comply with City of Renton
Council Resolution Number 4085.
17. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
`ter — _
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B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs,sub-contracts,or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing,or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities,so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
18. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City's project manager is Brian
Sandler. In providing Work, Consultant shall coordinate with the City's contract
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing,duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced,the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
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E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort.This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation,drafting or execution.
G. Jurisdiction and Venue.Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington,or its replacement or successor.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in th s•Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties,and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect.The Parties each bind themselves,their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers.All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
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Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts,each of which shall constitute an original,and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF,the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONS LT NT
By:, 1. -'t______� By:
Ellen Bradley-Mak n Walters
HRRM Administrator President
( "7 bthltki 901 g
Date Date
Approved as to Legal Form
Shane Moloney
Renton City Attorney
Contract Template Updated 07/19/2017
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0
Public Safe----Ty."
Testing
January 11, 2018
Dave Leibman, Commander
Renton Police Department
1055 S Grady Way
Renton,WA 98055-3232
VIA Email: Dleibman@Rentonwa.gov
Dear Commander Leibman,
It is our pleasure to offer promotional testing services to the City of Renton. Please find
attached our proposal to conduct a promotional testing selection processes for the
position of Police Sergeant.
The professional services to be performed,the related costs, and the City's
responsibilities are outlined in the following pages.
Public Safety Testing is committed to ensuring that the promotional and assessment
center processes are valid, defensible and current to today's professional standards.
Though our promotional system is a product of years of experience and uses
contemporary professional standards, it is uniquely customized for City of Renton
through close collaboration and partnership.
Thank you for the opportunity to be of service to the City of Renton. Please contact me
at 425-422-3958 (or email: Colleen{WPublicSafetvTestinq.com)if you have any questions
or need any additional information.
Best regards,
Colleen Wilson
Promotional Testing& Executive Services
Public Scrfia� tP*
Testing
Exhibit A
A proposal to the
CITY OF RENTON
for the development and management of promotional testing for
POLICE SERGEANT
Scope of Services Provided by Public Safety Testing, Inc.:
Public Safety Testing offers to develop and administer assessment center promotional
processes for the City of Renton (hereinafter"City"). Public Safety Testing(hereinafter"PST")
will apply the guidelines as adopted by the International Congress on Assessment Centers and
the recommendations provided by the International Association of Chiefs of Police related to
the development and management of assessment centers.
PROMOTIONAL ASSESSMENT CENTER
Methodology for Service
The project shall consist of three basic phases:
1. Test Preparation &Development
2. Test Administration
3. Post-Test Activities
Phase One:Test Preparation&Development
Two on-site meetings with the appropriate personnel from the Renton Police Department are
held to:
• Determine the City's specific needs and components of the assessment center;
• Create a calendar of tasks, benchmarks and a schedule to deliver the promotional test;
• Identify the behavioral dimensions to be measured in the assessment centers;
• Provide written summaries of decisions as the process develops;
• Survey department members currently serving in the positions being tested to identify
the critical tasks being performed (Job Task Analysis);
• Survey the management/leadership team to identify essential supervisory and
administrative skills and abilities of a newly promoted supervisor/manager. These
Promotional Testing Proposal Page 2 of 11 Public Safety Testing,Inc.
RENTON POLICE SERGEANT January 11,2018
survey results create the unique weighting of the behavioral dimensions that are
specifically relevant to Renton Police Department;
• Provide a description of typical categories and examples of exercises that can be used in
the promotional process. Working with the City, exercises are tailored with information
provided by the Department and customized to fit the specific environment and needs
of the agency;
• Create a scoring map that identifies weighted behavioral dimensions which will be
measured for each exercise;
• Build exercises using information specific to your community and department and
integrating the results of the surveys used above,
• PST will become familiar with, and will follow the City's Personnel/Civil Service Rules
when developing and administering the test. The City shall be responsible for notifying
PST of any unusual or special process or limitation of its rules, contractual agreements
or policies that are related to the development and delivery of the test, and
• Finalize the assessment center's exercises and schedule with the Department's subject
matter expert(s)for Phase Two.
Assessment Center Exercise Theme Flow
Major Job Duties(common)
Communication Skills Behavioral Dimensions Measured
Coach&Mentor Types of Exercises/Job
Train Employees Oral Communications Simulations
Evaluate Employees interpersonal Insight Administrative
Progressive Discipline Problem Analysis Interpersonal
Manage a Critical Event Judgment Field Supervision
Manage Schedules Decisiveness Writing
Manage Logistics Written Communications Critical Thinking
Make&Manage Documentation Planning&Organization
Delegation&Control
Phase Two:Test Administration
PST will facilitate and manage the assessment center process, including:
• Conduct one 3-hour long"Candidate Orientation Workshop"that provides candidates
an overview of the assessment center testing process,highlights tips for success, and
pitfalls to avoid. This candidate orientation de-mystifies the assessment
center/promotional testing process.
• Conduct a training workshop for the assessors and role players whom the City has
selected prior to the test date. The training shall include guidelines in scoring, pitfalls to
Promotional Testing Proposal Page 3 of 11 Public Safety Testing,Inc.
RENTON POLICE SERGEANT January 11,2018
avoid in assessing and a practice session of scoring an exercise. Only trained assessors
will participate in the testing process;
• Provide all the typical equipment,supplies and materials for the training,orientation
and testing process. The City of Renton may be asked to provide specific equipment
related to exercises;
• Create the grading process that conforms to the City's Personnel/Civil Service
Commission's rules;
• Through an empirical process that incorporates the candidate's performance,the
weighted dimensions, and the City's Personnel/Civil Service Commission's rules,create a
final rank order listing of the candidates tested;
• Survey each candidate about his/her observations of the promotional process and
assessment center's relevance to the position being tested for;and
Phase Three:Post Test Activities
• Each candidate receives written commendations and recommendations that are created
by the assessors. These comments are separated from the objective score sheets,
collated for each candidate and sent to the City, and are intended to assist the
candidates in their professional development; and
• Provide the City with electronic copies of all the documents related to testing,training
and scoring of candidates. This typically includes:the instructions for each exercise,
original copies of the score sheets for each candidate created by the assessors,a matrix
of the weighted dimensions as they were applied to each exercise,a copy of the raw
scores for each candidate in each exercise and for each dimension,the assignment
sheet of candidates to letter designators with corresponding photographs,a copy of the
training outline provided to the assessors,a copy of the training outline provided to the
candidates,a copy of the test schedule, a copy of the written comments made by the
assessors to each candidate,the signed test security agreements, and copies of the
assessor and candidate critiques.
• PST shall appear in any City administrative or civil service proceeding to testify to and
provide all necessary information to document the validity of the testing process,to
participate in the defense of the testing process conducted by PST pursuant to this
Agreement and to otherwise provide any information necessary to the City to evaluate
challenges to or appeals from the testing process. PST shall appear without additional
charge to the City.
Promotional Testing Proposal Page 4 of 11 Public Safety Testing,Inc.
RENTON POLICE SERGEANT January 11,2018
Resources to be provided by the CITY OF RENTON:
The City of Renton shall agree to:
• Provide to PST a copy of those sections of your Civil Service Rules and, if applicable,your
collective bargaining agreement,that relate to the promotional testing process.
• Provide a Subject Matter Expert(s)to assist in the development of the exercises,
distribute and collect surveys that provide an analysis of the position being tested for,
and distribute and collect a survey that provides the relative importance of the
supervisory dimensions to be measured in the assessment center. The work of the
Subject Matter Expert will happen on or before the agreed upon deadlines. The City's
Subject Matter Expert will be available on the day of testing as a resource to answer
questions. The role of the SME is very important and critical to the success of this
process;
• Obtain a minimum of two (2) qualified assessors per exercise (8 assessors for a 4 event
AC)and role players, if necessary. PST will work with the City to assist in the
identification of appropriate assessors;
• Have the appropriate supervisory and management personnel participate in the surveys
of the job task analysis and the behavioral dimensions;
• Provide the physical facilities appropriate for the Candidate Orientation Workshop,the
Assessor Training and the assessment center(including the selected exercises). Provide
meals, refreshments and beverages for the assessors, candidates, and PST staff;
• At the end of the final day of testing, agencies find it very beneficial to have the
department head and management team present during the discussion with the
assessors to hear comments and insights about the candidates;
• If necessary,cover the expenses of the assessors; and
• Pay any travel-related and per diem expenses for the PST staff.
PROMOTIONAL ASSESSMENT CENTER PROFESSIONAL FEES
The Promotional Assessment Center is our most requested service and testing fees are based
on a formula that uses the current base monthly salary($8,186) for the position, the number of
exercises and number of candidates:
4 Exercises $7,777 $8,777 $9,777
3 Exercises $7,000 $8,000 $9,000
Promotional Testing Proposal Page 5 of 11 Public Safety Testing, Inc.
RENTON POLICE SERGEANT January 11,2018
A 5%discount has been applied for PST subscribing agency.
Additional Costs: PST staff's travel, lodging and per diem expenses are additional, using the
federal mileage and per diem rates for your agency's location. Currently these rates are$0.535
per mile and$74 per day for meals/per diem. Also,a 4%surcharge is added to actual expenses
to cover state and local B&O taxes and fees. Washington State sales tax is NOT charged.
Promotional Testing Proposal Page 6 of 11 Public Safety Testing,Inc.
RENTON POLICE SERGEANT January 11,2018
OTHER TESTING COMPONENTS. SERVICES& PROFESSIONAL FEES'
Assessment centers developed by PST are not"off the shelf"products and are highly
customized for the client agency. Our testing model also includes other options and additional
services the City may wish to consider.
A. Additional Candidate Orientation Workshops: One three-hour long orientation
workshop is included for each assessment center. Additional workshop(s) are available
if needed to accommodate the schedules of candidates. Sometimes,clients want the
Candidate Workshop open to all employees who are interested in preparing for a
promotional opportunity. Fee:$500 each session plus travel expenses
B. Work Performance Rating(WPR): A PST-exclusive product that is a unique method to
objectively incorporate the candidate's prior work performance into the promotional
testing process. Clients who add this testing element give very high feedback. This is
separate from our assessment center exercises and clients determine the weight of this
testing component in the testing process.This one-day long process uses evidence
provided by documentation, and a facilitated discussion with all the candidate's
supervisors to place objective scores on five performance dimensions:
a. Demonstrates Ethical Behavior
b. Demonstrates Agency's Mission &Values
c. Quality of Work
d. Quantity of Work
e. Demonstrates Leadership
A weighting process determines the importance of the individual performance
dimensions. Clients often find that this process has collateral benefits for the involved
supervisors and is a positive experience for the leadership team.
WPR Professional Fees
o 1-8 Candidates @$1,800(one-day event)
o 9-16 Candidates @ $3,300 (two-day event)
1 Additional Costs:PST staffs travel,lodging and per diem expenses are additional,using the federal mileage and per diem
rates for your agency's location. Currently these rates are$0.535 per mile and$74 per day for meals/per diem. Also,a 4%
surcharge is added to actual expenses to cover state and local B&O taxes and fees. Washington State sales tax is NOT charged.
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C. Semi-Customized Written Examination for Washington State Law Enforcement or
Corrections Supervisor/Manager: A 100-item,multiple choice,semi-customized
written examination. Source materials include the textbook, Management and
Supervision of Law Enforcement Personnel. 5th edition,6 to 18 months of WSCITC Law
Enforcement Digests(LED's)and 25 questions from the agency's critical policies. This
test is specifically valid for Washington State,for a law enforcement or corrections
supervisor/manager and to your agency. For Corrections' candidates,the LED questions
are replaced with questions from readily-available corrections publications. PST needs
at least 3-4 weeks to develop this product. A minimum of four(4+)weeks study time for
candidates is also highly recommended.
What PST does:
• Provides 75 multiple choice questions from the textbook,and legal updates
or LED's
• Develops 30 questions from the agency's critical policies;
• Creates a draft test booklet for pilot testing by the agency;
• Creates the final test booklet and the scoresheet, makes copies for all the
candidates, and ships them to the agency before the administration date;
• Scores the answer sheets,conducts an item analysis, and sends the results
to the agency.
What the agency does:
• Announces the test to the candidates,provides the source material to the
candidates,and arranges for the site;
• Specifically identifies the critical policies that will be tested and sends those
to PST;
• Determines the span of time for the material from the Legal Updates/LED's.
(most clients choose 6-12 months);
• Reviews the policy questions,selects 25 for the test and verifies the answers;
• Pilot tests the examination,if desired;
• Administers the test. PST can proctor the test at an additional cost;
• Sends the answer sheets to PST for scoring
• Receives the scores and the analysis of the answers. The agency decides if
any questions should be eliminated;and
• Notifies the candidates of their scores.
Fee: Semi-Customized Written Exam: $149 each candidate(minimum 10)
D. Customized Promotional Written Examination: A 100-item, multiple choice, uniquely
customized written examination that is developed from source material provided by the
agency. The agency's Subject Matter Expert(s)(SME's)are used to validate the test.
PST needs 8 weeks to develop this product. Fee:$3,950
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RENTON POLICE SERGEANT January 11,2018
E. Supervisory Skills&Abilities Promotional Test(SSAPT)The SSAPT is a 3-part
event where each candidate spends 60 minutes before a panel of assessors and
experiences mini-exercises. This product is appropriate for 4 candidates or less
and is intended only to rank order the candidates. Clients choose this type of
test because it can be scheduled and delivered in less time, is more affordable
and do not need all the features that an assessment center provides. The
typical SSAPT events include a (a)structured interview; (b)an in-basket exercise
where the candidate reviews and prioritizes a simulated in-box following their
days-off and prioritizes and explains to the assessors the decisions they made;
and, (c)a critical thinking exercise where the candidate is provided a series of
events that a Sergeant would face and asked how they would respond.
Five First Level Supervision Behavioral Dimensions are Assessed:
A. Oral Communication
B. Interpersonal Insight
C. Judgment
D. Decisiveness
E. Delegation and Control
What is different from an assessment center? Three mini-exercises,fewer
assessors, no role player, no job task analysis or weighting the dimensions,
fewer dimensions are scored, no candidate feedback and no candidate
orientation workshop are included. Fee:$999 plus$999 per candidate
F. Command Skills&Abilities Promotional Test(CSAPT)
The CSAPT is a four-exercise testing process where each event is intended to assess
different skills and abilities of the candidate. Maximum 3 candidates. The four
parts are: (1) "Presentation of Expectations"where the candidate describes their
expectations of subordinates as if they are the Commander and the assessors are
the Sergeants; (2) "In-Basket with On-Demand Writing"of an email where the
items in the in-basket are command level issues of budget, labor, personnel,and
community topics; (3)Three "Practical Scenarios"that are field events or
organizational challenges that a Commander would typically be expected to handle
and (4)Two"Case Studies"where the candidate researches and writes a two-page
memo about each topic before the test and makes an presentation at the event.
Five Command Level Behavioral Dimensions are Assessed:
F. Oral and Written Communication
G. Interpersonal Insight and Emotional Intelligence
H. Command Judgment
I. Decisiveness
J. Planning&Organizing
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Assessors and Scoring: Four assessors are needed.They are trained in the morning
and will score on PST supplied laptops.They use a precision scoring model for each
behavioral dimension that uses a 70-100-point range. The assessor's scores are
averaged for each behavioral dimension and the resulting ranked list is provided to
the client at end of the test.
What is different from an assessment center? Fewer assessors, no job task analysis
or weighting the dimensions,fewer dimensions are scored;there is no candidate
feedback and no candidate orientation workshop included for the price.
Fee*: $1,950 plus$1,000 per candidate
G. Onsite Written Examination Proctoring: Onsite written examination proctoring is
available at$100 per hour for each PST staff person required
H. Performance Profiles Indicator(PPI). The PPI is a DISC-type of assessment that reveals
a candidate's job performance and aspects of their personality that could impact their
manager, coworkers and team. It measures a candidate's motivational intensity and
behaviors related to productivity. Two reports are generated;one for the employer and
one for the candidate. Clients often use this tool to help identify who is the best"fit"for
the position and when it is coupled with the post-test comments from the assessors,
these provide the foundation for a great career development conversation. Fee:$199
per candidate
I. Profiles XT Job Match. The Profile XT is a state of the art occupational assessment tool
used to measure how well an individual fits a specific job in your organization. The job-
matching feature enables you to evaluate an individual relative to the qualities required
to successfully perform in a specific job. Through job analysis and other features,a
model is created. When your candidates complete this assessment,their individual
results are compared to the model and the agency is provided a detailed report on how
the candidate compares to your model (%). Fee:$225 per candidate
J. Additional On-Site Meetings.Two on-site meetings are included in the package of
services once the proposal is accepted and signed. Additional on-site meetings can be
held at the client's request. Fee:$125 per hour(including travel time)plus travel
expenses
Please use the next page to indicate what services you have selected for this process.
Promotional Testing Proposal Page 10 of 11 Public Safety Testing,inc.
RENTON POLICE SERGEANT January 11,2018