HomeMy WebLinkAboutAdden 06 CAG-14-126 , Adden #6-19
AMENDMENT NO. 6 TO CAG-14-126, AGREEMENT FOR
PROFESSIONAL SERVICES
THIS AMENDMENT ("Amendment"), dated for reference purposes as July 16, 2019, is by and
between the City of Renton (the "City"), a Washington municipal corporation, and Mead and
Hunt, Inc. ("Consultant"), a Wisconsin corporation. The City and the Consultant are referred to
collectively in this Amendment as the "Parties." Once fully executed by the Parties, this
Amendment is effective as of the last date signed by both parties.
Whereas, in 2014, the City entered into an agreement with Consultant under City File No. CAG-
14-126, dated September 16, 2014, to provide necessary services for the Renton Municipal
Airport to update its Master Plan, as required by the Federal Aviation Administration ("FAA")
(referred to herein as the "Agreement"); and
Whereas, Section II of the Agreement set forth Consultant's scope of work by referring to and
incorporating services listed in the Agreement's Exhibit A-1; and
Whereas,the Agreement originally anticipated that Consultant's work on the Master Plan update
would be completed by December 31, 2016, but—through no fault of Consultant — the project
has taken significant additional time due to the particularly constrained nature of the Renton
Municipal Airport's geographic setting, coupled with the FAA's determination that the Airport's
appropriate Airport Reference Code has increased from B-II to D-Ill; and
Whereas, in response to these unforeseen delays, the Agreement has been amended several
times to extend the time of completion and increase the budget for citizen participation in the
Master Plan update process, with the Agreement's current completion date being December 31,
2019; and
Whereas, although the Agreement anticipates work completion by December 31, 2019,the five-
year FAA grant supporting the Agreement has a mandatory closeout date of September 30, 2019.
Furthermore, the FAA has advised that the City's actual deadline is earlier than September 30,
2019. Specifically, if the grant will not be spent down to$0 then grant closeout information must
be submitted to the FAA in time for FAA processing by August 9, 2019; if the grant will be spent
down to $0 then grant closeout information must be submitted to the FAA in time for FAA
processing by September 13, 2019; and
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CAG-14-126,Arnd.6
Whereas, based on the number and significance in scope of the Agreement's remaining tasks,
the Parties concur that the grant cannot be spent down to $0 in time for FAA processing by
September 13, 2019, and that,thus,the August 9, 2019 deadline applies; and
Whereas,the City desires to timely close out the FAA grant to meet the August 9, 2019 deadline,
Consultant desires to support the City in such efforts, and the Parties concur that Consultant's
work should end no later than July 31, 2019 in order to meet the August 9, 2019 deadline; and
Whereas, the Parties agree that the Agreement must be amended to change the scope of work,
time for completion, and compensation method to meet the FAA's requirements to timely close
out the grant.
NOW THEREFORE, It is mutually agreed upon that CAG-14-126 is amended as follows:
1. Scope of Work:Section II of the Agreement,Scope of Work,is amended to add and clarify
the scope of remaining work under the Agreement, all as specified in Exhibit 6-A, which
is attached and incorporated herein.
2. Completion Date: The"Completion Date"on the first page of the Agreement is amended
to require completion of Consultant's work by no later than July 31, 2019,with Consultant
delivering its final invoice to the City no later than August 5, 2019.
3. Compensation Method: The Parties agree that Consultant shall be compensated for all
work performed to date under the Agreement as well as the work performed under this
Amendment. To the extent that this provision conflicts with the originally anticipated
lump sum payment nature of the Agreement and its related provisions(including,but not
necessarily limited to: Agreement Section V "Payment Provisions," Agreement Section
XIV "Extra Work," Exhibit E-1 "Fee — Lump Fixed/Unit," and Exhibit I "Payment Upon
Termination of Agreement"),the provision in this Amendment shall govern.
4. All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to work performed according to this Amendment as if
fully set forth herein.
[Amendment continues on next page.]
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CAG-14-126,Amd. 6
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By ip77W C r-G4/1 By: CSC
Gregg Zimriima Kate Andrus
Public Works Administrator Vice President
71 itt) l� is -a
Date Date
Approved as to Legal Form
Shane Moloney
City Attorney
Contract Template Updated 03/12/2019
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CAG-14-126,Amd.6
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
r.
By: L S"' A ec‘,] By: i Gregg Zimmerman Zimmerman ate Andrus
Public Works Administrator Vice President
Cse. A. h -"/// Z o
Date Date
Approved as to Legal Form
By:
Shane Moloney
City Attorney
Contract Template Updated 03/12/2019
PAGE 3 OF 3
CAG-14-126,Amendment No.6,Exhibit 6-A
Airport Master Plan-Scope of Services July 16,2019
Exhibit 6-A
Airport Master Plan
Scope of Services Amendment
The scope of work identified in this Exhibit 6-A narrows and refocuses the tasks identified in the original
Exhibit A-1 to this Agreement. To the extent that tasks in this Exhibit 6-A conflict with those listed in
Exhibit A-1 to this Agreement, this Exhibit 6-A shall govern.
BACKGROUND AND SCOPE OF WORK
Renton Municipal Airport remains engaged in an update of its Airport Master Plan. The update was
significantly delayed during the forecasting analysis in which the FAA ultimately determined that the
Airport's Airport Reference Code had increased from B-II to D-III. In turn,the D-III designation triggered
a requirement for the Airport to develop airside development alternatives significantly departing from
prior planning and from existing conditions at the Airport. The City selected its preferred airside
alternative (Airside Alternative No. 5) in early 2019, and subsequently has been developing landside
development alternatives in response to the preferred airside alternative.
The City highly values input from Airport stakeholders and from the public at large in the City's
development and consideration of airside and landside alternatives, and meaningfully soliciting and
evaluating stakeholder and public comment has taken more time than could have been anticipated
when this Agreement was originally executed in 2014. The City has not yet selected its preferred
landside alternative, a prerequisite for Consultant to complete the Agreement's scope of work as it was
originally anticipated in the Agreement's Exhibit A-1.
Meanwhile,the FAA grant supporting the Agreement has a mandatory closeout date of September 30,
2019 (the end of the federal 2018-2019 fiscal year), and the FAA requires that the City identify and
complete a useable unit of work by such closeout date. Thus, this Exhibit 6-A reformulates the
Agreement's tasks with the objectives of providing the City with a useable unit of work(full set of draft
components of the updated Master Plan), otherwise supporting the City in grant closeout, and
otherwise providing the City with deliverables that will set the City up to complete the Master Plan
update after grant closeout. Such work includes the following tasks:
Task 1: Draft detailed narrative explaining the City's selection of its preferred airside alternative (Airside
Alternative No. 5) and the evaluation process the City engaged in to consider other alternatives. The
City will support this Task by providing written input regarding its reasons for its selection of the
preferred airside alternative.
Task 2: Draft and produce to City each of the chapters anticipated for inclusion in the final Master Plan;
such chapters are anticipated to be:
• Inventory of Existing Conditions
• Forecasts of Aviation Activity
• Capacity Analysis and Facility Requirements
• Alternative Analysis
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CAG-14-126,Amendment No.6,Exhibit 6-A
Airport Master Plan-Scope of Services July 16,2019
• Environmental Review*
• Airport Plans
• Financial Analysis
• Appendices
The Consultant shall rely on the City's selected preferred airside alternative (Airside Alternative No. 5) in
preparation of draft Master Plan chapters. Where draft chapters cannot be completed, Consultant shall
prepare concept outlines of such chapters and provide the City with as much information as is available
regarding steps necessary to complete such chapters.
* The Parties concur that the Environmental Review chapter depends upon further development of
Master Plan issues such that neither a draft chapter nor a concept outline of the chapter is yet
appropriate.
Task 3: Review stakeholder comments on the proposed landside layout plan alternatives, and support
the City in selecting the optimal modification to the Runway Object Free Area (ROFA)to address these
stakeholder concerns. If time permits, prepare analyses and draft detailed narratives supporting the
City's anticipated requests for Modifications of Standards relating to (1)the non-standard runway to
taxiway centerline standard and (2)the Runway Object Free Area associated with the Airport's D-III
designation.
Task 4: Provide the City with all CAD files supporting development of the airfield alternatives, landside
alternatives and conceptual development plan (CDP)to date.
Task 5: Provide detailed summary to City of the work necessary to complete the Master Plan update
after the grant closeout date of September 30, 2019, and identify the information gaps and deliverables
necessary to complete such work.
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