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HomeMy WebLinkAboutContractCAG -12 -024 AGREEMENT FOR AWARD OF KING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT City of Renton, Community Services Department This Agreement is made between the King Conservation District Number 9, a municipal corporation in King County, Washington, located at 1107 SW Grady Way, Suite 130, Renton, WA 98057 (referred to herein as "District "), and City of Renton, Community Services Department, a municipal corporation in King County, Washington, located at 1055 S. Grady Way, Renton, WA 98057 (referred to herein as "Recipient "), for the purposes set forth herein. SECTION 1. RECITALS 1.1 Whereas, the District is a special purpose district organized and existing under authority of Chapter 89.08 RCW which engages in certain activities and programs to conserve natural resources, including soil and water, which activities are declared to be of special benefit to lands; and 1.2 Whereas, pursuant to RCW 89.08.400, King County has authorized and imposed a system of assessments to finance the activities and programs of the District; and 1.3 Whereas, pursuant to RCW 89.08.220, RCW 89.08.341 and/or Chapter 39.34 RCW, the District is authorized to enter into dgreements with municipal entities and agencies (governmental or otherwise), or their designees, in .order to carry out and facilitate the activities and programs of the District to conserve natural resources; and 1.4 Whereas, the District has reviewed the grant application submitted by Recipient and has determined that the application meets the requirements of Chapter 89.08 RCW and the District's policies and procedures for awarding grants; and 1.5 Whereas, the District and Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions relating to the District's award of a grant to Recipient. SECTION 2. AGREEMENT 2.1 The District agrees to award Recipient a grant in the total amount of Eighty -Nine Thousand Two Hundred Fifty -Four Dollars ($89,254.00) from 2009 -2011 Assessments. Grant funds shall be used by Recipient solely for the performance of the work described in Exhibit A which is attached hereto and incorporated herein by this reference. The District shall pay the grant funds to Recipient in accordance with the District's policies and procedures, including but not limited to, the policies and procedures contained in the Member Jurisdiction & WRIA Forum Grant Application Instructions and Policies, provided that such funds have been collected and received by the District. Page 1. of 4 2.2 Recipient represents and warrants that it will only use the grant funds for the work described in Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the Agreement. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized work. Further, Recipient agrees to return to the District any grant funds that are not expended or remain after completion of the work covered by this Agreement. 1 2.3 Recipient acknowledges and agrees that the grant funds may only be expended on work which shall be entirely within the District's jurisdictional boundaries. The following municipal entities are not within the District's jurisdictional boundaries: Enumclaw, Federal Way, Milton, Pacific, and Skykomish. Recipient shall be required to refund to the District that portion of any grant funds which are used for work performed outside the District's jurisdictional boundaries. 2.4 In the event the scope of work authorized by this Agreement includes the use of grant funds to purchase houses located on real property within a flood hazard area, Recipient acknowledges and agrees that grant funds may only be used for such purposes if the houses to be purchased were constructed before floodplain mapping or sensitive areas regulations were in place for that area. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized purposes. 2.5 Recipient shall be required to provide the District with biannual financial and project progress reports, along with an annual summary report. Financial and project reports shall be due June 30 and November 30 each year. The Recipient shall also be required to submit to the District a final report which documents the Recipient's .completion of the work in conformance with this Agreement within thirty (30) days after the completion of the work. The final report shall, among other things, summarize the project's successes and shall address the regional benefits accomplished by the work. The final report shall also identify any obstacles or challenges which were encountered during the work, along with general recommendations regarding ways to avoid such obstacles or challenges in the future. If requested, Recipient agrees to provide the District with additional financial or progress reports from time to time, at reasonable intervals. 2.6 Recipient's expenditures of grant funds shall be separately identified in the Recipient's accounting records. If requested, Recipient shall comply with other .reasonable requests made by the District with respect to the manner in which project expenditures are tracked and accounted for in Recipient's accounting books and records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principals and to meet the requirements of all applicable state and federal laws. Page 2 of 4 2.7 Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ( "BARS "). 2.8 The District or its representative shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. Recipient shall cooperate with the District in any such audit. 2.9 Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established in the Revised Code of Washington and the Washington State Archivist. • 1. N 2.10 Recipient shall ensure that all work performed by Recipient or its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations. Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision: . 2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or death of person or damage to property allegedly resulting from the negligent or intentional acts of the Recipient or any of its employees, agents, contractors or subcontractors in connection with this Agreement. 2.12 Recipient agrees to acknowledge the District as a source of funding for this project on all literature, signage or press releases related to said project. SECTION 3. GENERAL PROVISIONS 3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3 No amendment to this Agreement shall be binding on any of the parties to this Agreement unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. Page 3 of 4 3.4 Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he /she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. DISTRICT: • �F t:_ •�. Name -William Knutsen Tide Board Chair, King Conservation —District Date Approved as to Form: DISTRICT LEGAL COUNSEL: By Name C, Fr,Yvl od t Date RECIPIENT: By Name Denis Law Mayor ayor Date Approved as to Form: RECIPIENT'S ATTORNEY: Name Lawrence J. Warren Date 4- /;S - 0201,2 Attest: WGa Bonnie I. Walton, City Clerk Page 4 of 4 Exhibit A .±t.iry�t toc -11 Member Jurisdiction ja 11(�vwD & WRIA Forum Grant Program King Conservation District Grant Application Project Title: Landowner Collaboration for Knotweed Control on the the Cedar River Applicant: City of Renton Contact: Terry Flatley Principal Partners (if any): Friends of the Cedar River Watershed Title: Urban Forestry & Natural Resources Mana er Address: Renton City Hall . Community Services Department 1055 S. Grady Way Renton, WA 98057 Total Project Cost: $183,958.00 WRIA Funding LJ Jurisdiction Funding X KCD Funding Requested: $89,254.00 Phone: 425- 766 -6187 Project Start Date: January 1, 2012 Fax: 425- 430 -6603 Project End Date: December 31, 2012 E -mail: TFlatley-gRentonWa.Gov I. Project Description -provide a brief description of the project that summarizes what you will do, how you will do it, and why you will do it. Consider the following in the answer to this question: what pressing need will be addressed by the project or what promising opportunity will be capitalized on? Who or what will benefit or be positively and negatively affected? The proposed project will establish a relationship between City of Renton, Friends of the Cedar River Watershed, and watershed residents to collaboratively restore riparian ecosystems on both private and public properties. The Cedar River basin has seen dramatic losses to habitat and significant in- stream alterations resulting in declining water quality and fish populations. The area is rapidly developing and forest conversions to alternative land uses have resulted in increased polluted stormwater runoff, erosion and sedimentation, introduction and spread of invasive species, loss of river riparian corridors, and decreased biological diversity and abundance of wildlife. The majority of the Cedar River floodplain is owned by private landowners, resulting in channel reconstructions through armoring and levees. These channel configurations reduce important riverine complexities that are essential functions for supporting fish and salmon, in addition to reducing the natural floodplain, riparian forest corridor, overall ecosystem processes and resilience. This reduction in stable stream -side vegetation also increases susceptibility of noxious weed invasions. The spread of invasive.knotweeds (Polygonum spp.) has been recognized as one of the major threats in riparian corridors in King County, and specifically on the Cedar River. The following ecological consequences of knotweed infestations have been documented: • Reduced streambank stability resulting in increased erosion and sedimentation • Reduced diversity by displacing native plant communities and associated fauna Member Jurisdiction & WRIA Forum Grant Program, Application • July 21, 2008 • Page 9 of 11 • Alterations of soil nutrient cycling, and potential introduction of allelopathic root exudates • Decrease in diversity and abundance of foliage feeding insects • . Alterations of organic matter or leaf litter inputs including chemical compositions and quantity • Reduction and exclusion of understory and forest regeneration Our project's strategy incorporates a holistic, basin -wide approach to riparian restoration integrating recommended, technical strategies for on- the - ground invasive plant removal with a focus on knotweed eradication, followed by habitat improvement installations, coupled with a comprehensive outreach and education component to foster stewardship ethics with individual landowners. This project's methodology encompasses a unique strategy that not only focuses on eradicating invasive species, but ensuring long -term habitat enhancement through individual stewardship practices and community engagement. This project is an extension of a current collaborative knotweed control and landowner outreach project, called Stewardship in Action (SiA), that is being implemented upstream of the proposed project area in partnership with Friends of the Cedar River Watershed (FCRW), Seattle Public Utilities, Cascade Land Conservancy, King County Noxious Weeds Control Program, and local landowners through a four -year grant from the Environmental Protection Agency. The SiA project boundaries encompass river mile 22 to river mile 6 (the boundary of Renton City Limits); therefore, this grant would support the continuation of an already successful model into the City of Renton, effectively establishing a "full basin" footprint for the overall knotweed control and stewardship outreach effort. Cedar River basin residents have been extremely responsive and supportive of an existing SiA knotweed eradication program occumng upstream of the proposed project area. Requests for assistance are currently greater than our resources can address, and fall outside the jurisdictional and grant boundaries of the current partnership. Currently, FCRW is in communication with numerous landowners, neighborhood associations, businesses and community groups in the proposed project area to determine how best to continue knotweed control efforts and community outreach campaign. Project Description This comprehensive, multi - pronged approached encompasses the following project components: Garnering Landowner Support FCRW will build relationships with landowners using existing outreach templates from SiA. Templates including: - Project introduction letters - Request to engage landowners personally regarding knotweed on their properties - Permission forms to access properties - Questionnaires regarding landowner perspectives on invasives and stewardship of riparian areas and property bordering the Cedar River - Offer to assist with replanting with natives.and other best - management techniques, including connecting landowners with KCD resources Member Jurisdiction & WRIA Forum Grant Program, Application • July 18, 2008 • Page 9 of 11 Surveys, Mapping, Treatment Knotweed infestations will be surveyed twice a year to detect and track shifting infestations within the project area and neighboring areas of concern. Surveys are completed both via land, and by the river to survey inaccessible areas. FCRW will work primarily with individual property owners, and City of Renton will execute the project activities on City of Renton and Renton Parks lands. Targeted control will be conducted by professionally trained, certified pesticide/herbicide control applicator crews. All treatment methodologies will be based on recommendations put forth by the King County Noxious Weeds Control Board. Due to the reproductive biology of this plant, continual maintenance and monitoring is essential to detect shifting infestations. A minimum of two years of follow -up surveys is recommended and proposed in this project budget. Native Vegetation Plantings /Habitat Enhancement Projects A primary goal of this project is to engage landowners and community members, in private and public property land stewardship actions. Ultimate success would mean that a high percentage of property owners comprehend and take action on stewarding their lands for optimal ecologic functions along with personal values such as aesthetics and recreation. With this in mind, post- knotweed treatment, bank stabilization and re- vegetation restoration assistance will be available for private landowners interested in ecological solutions for stream erosion control, improving habitat conditions, and ensuring resilience against future invasive infestations. Further, FCRW will provide information to all landowners regarding KCD services and resources in order to ensure that these individuals and families have access to assistance in the long term. Habitat enhancement projects through native plant re- vegetation on both private and public lands will be implemented by FCRW staff, with support from City of Renton staff, and will be executed, with support of individual landowners, local community volunteers, and community partner organizations. Engaging the public in restoration projects will not only maximize the project funds granted, but engage the community and promote awareness of the resources and tools necessary to protect and enhance these resources, thus creating a community of lasting environmental stewards. Volunteer Habitat Restoration Events FCRW will plan and implement volunteer restoration events on Renton Park lands and natural areas. Volunteer planting work parties engage between 20 and 50 people per event and serve as an exceptional outreach and education opportunity. Restoration events help bridge the knowledge gap between natural landscapes and managed landscapes, highlighting our relationship with our environmental surroundings and natural resources. Education and Outreach , A comprehensive education and outreach component complements this project, targeting Cedar River landowners, local businesses, and neighborhood associations adjacent to the defined project area. Community workshops will provide resources to landowners regarding the treatment of invasive species, choosing appropriate plants for their Member Jurisdiction & WRIA Forum Grant Program, Application . • July 18, 2008 • Page 10 of 11 landscape, natural yard care, and provide information on low- impact land management or BMPs. Individual site visitations and personalized habitat enhancement consultations offered will educate and engage property owners to become better land stewards; again, continuing an, already successful model in- process through the Stewardship in Action program. As stated previously, education and outreach will include an explanation and materials about KCD services, giving landowners a more long -term connection to local resources that benefit landowners, properties, and ecological systems. 2. Natural Resource Improvement Actions - describe how the project will address a minimum of one of the natural resource improvement actions described on page 1 of the application instructions. Consider the following in your answer to this question: What natural resources will be improved? What are the known needs, gaps or deficits that will be addressed? What are the known benefits to soil, water, air, plants, fish and wildlife, landowners? This project addresses all natural resource improvement actions as described in the in KCD application instructions. Education and Outreach The project utilizes several education and outreach approaches to connect and integrate individuals and groups to ecological betterment of local natural resources: Volunteer habitat restoration events, participation in community events, educational workshops geared towards landowners, individual consultations offering technical advice for landowners wishing to eradicate invasive species, and promoting wildlife habitat on their lands with native plant installations and natural yard care in a manner that balances their personal preferences. These project components display that the project is mutually beneficial for both homeowners and the riparian wildlife habitat. The lower Cedar River basin is a complex mosaic of governing agencies, conservationists, residential property owners, and recreational users; therefore, natural resource management must be approached collaboratively. Capacity Building This project will enhance both the City of Renton's and FCRW's capacity to engage Renton residents, recreational users, and community members to efficiently and effectively improve wildlife habitat on a watershed scale through a targeted, systematic approach to eradicating invasive knotweed. This project will also serve as a catalyst allowing the City of Renton to invest in the needed resources for staff to be trained in knotweed control techniques that will also be applied beyond the life of this project. The KCD funding will allow expansion of existing efforts being implemented upstream of the proposed project area, through the SiA project, while allowing both entities to increase the scope and scale of their current efforts into new target areas. Pilot and Demonstration Proiects Member Jurisdiction & WRIA Forum Grant Program, Application • July 18, 2008 • Page 11 of 11 The demonstration planting projects on private properties will address common restoration issues in highly urbanized riparian ecosystems, specifically related to armored and hardened banks, and provide a model for low -cost ecological solutions.. Restoration techniques implemented are designed to inspire landowners who live in a stretch of the river that is mainly channelized and armored that habitat enhancement projects are not mutually exclusive with river front access and views. Site - specific and homeowner - approved planting plans will not only provide added habitat value, but allow landowners to maintain the desired conditions and aesthetics on their landscape. This project encompasses successful treatment methods for controlling knotweed but will also allow for flexibility and experimentation with manual management strategies for homeowners who prefer non - chemical and alternative treatment techniques: Direct Improvement of Natural Resource Conditions Direct improvement of natural resource conditions resulting from this project include controlling invasive knotweed (Polygonum spp) infestations along the mainstem of the Cedar River and restoring ecological structure and function, all implemented and maintained through continual community engagement and individual landowner stewardship. Specific ecological integrity improvements include: • Increased biological diversity and creation of contiguous native riparian corridors • Improved long -term riparian structural diversity and large woody debris contributions to forests and streams, improving channel complexity • Increased native canopy coverage, resulting in decreased thermal pollution • Reduced pollutant loads into waterways by establishing riparian buffers to capture and filter runoff, and reduce eroding sediment • Restore in- stream and riparian functions to increase juvenile salmon rearing • Dispersing high diversity flows in a highly channelized area Additionally, this project will directly support two Tier -1 projects outlined in the Three -Year Work Plan of the WRIA 8 Watershed Implementation Priorities of the Lake Washington/Cedar /Sammamish Watershed (WRIA 8) Chinook Salmon Conservation Plan within the City of Renton. 3. Project Activities and Measurable Results using the table below, list specific project activities to be completed, the timetable for the activities, and the deliverables associated with those activities. Consider the following in your answer to this question: What actions, interventions, programs, services will be deployed? Member Jurisdiction & WRIA Forum Grant Program, Application • July 18, 2008 • Page 12 of 11 Activity Description Deliverables Timeline 1. Landowner Outreach and - Workshops on topics such as:. Ongoing Education invasive removal, selecting native plants, natural yard care (2 per year) - Community Outreach Events (4 per year) Member Jurisdiction & WRIA Forum Grant Program, Application • July 18, 2008 • Page 12 of 11 rs, . r � , 4. Effectiveness (see page 2 of application instructions for definition) — describe how the project will effectively implement the natural resource improvement measures identified in question No. 2 above. Consider the following in your answer to this question: Why is the primary applicant the best entity to deliver the proposed program /service /intervention? What is the capacity of the primary applicant to deliver the proposed program /service /intervention? What tools, services and partners will be brought to bear? The project will effectively implement the natural resource improvement measures identified in question No. 2 above by engaging landowners in an already proven successful landowner outreach model bordering the proposed project area. Member Jurisdiction & WRIA Forum Grant Program, Application • July 18, 2008 • Page 11 of 11 - Distribute Permission letters (over January, 2012 75 landowners) 2. Landowner consulations and site - Number of landowners Ongoing visitations contacted /visited (10 per ear) 3. Knotweed surveys -Acres of initial knotweed June -Sept, 2012 infestations_ (estimated at 16 acres) -Areas /acres of knotweed re- growth after treatment 4. Knotweed Treatment - Number of landowner properties June- Sept, 2012 (80% cooperation rate, for 75 landowners) - linear feet /river miles and/or acres of treated (4 river miles) 5. Habitat Enhancement on Private - Number of landowner properties Oct- March, 2012 Properties (BMP's) (5 landowner BMPs) - Number of native plants installed (250 native plants) - Acres /linear feet of shoreline planted (over 150 linear feet) 6. Volunteer Restoration Events - Number of events (6 events) Ongoing - Number of volunteers (over 300 volunteers) -Acres of habitat enhanced (16 acres of habitat enhanced) 7. Restoration Maintanence -Acres maintained (16 acres) Ongoing 8. Monitoring Surveys (BMP's) -Plant establishment /percent Dec, 2012, 2013, survival each year for a period of 3 2014 years following planting (90% or greater survival rate for 3 years from planting) 19. Evaluation I Report on project objectives Dec, 2012 4. Effectiveness (see page 2 of application instructions for definition) — describe how the project will effectively implement the natural resource improvement measures identified in question No. 2 above. Consider the following in your answer to this question: Why is the primary applicant the best entity to deliver the proposed program /service /intervention? What is the capacity of the primary applicant to deliver the proposed program /service /intervention? What tools, services and partners will be brought to bear? The project will effectively implement the natural resource improvement measures identified in question No. 2 above by engaging landowners in an already proven successful landowner outreach model bordering the proposed project area. Member Jurisdiction & WRIA Forum Grant Program, Application • July 18, 2008 • Page 11 of 11 The City of Renton is the best entity to deliver the proposed program not only because the project area falls within Renton City limits, but most importantly because the City places great value on engaging Renton residents in protecting the integrity and quality of surrounding natural systems. The City of Renton has an established public outreach program for parks planning, regularly conducts user surveys of park patrons, and educates residents on the ecosystem services and values provided by tree canopy through its urban forestry program. The City of Renton also has an established volunteer program for Parks and natural areas, which provides a formal process for volunteering. All these programs demonstrate the City's effectiveness and experience at reaching the public and overseeing programmatic implementation and coordination. In addition, the City has trained Parks Maintenance staff that holds State Certified Pesticide Applicator Licenses for treating knotweed on city -owned lands. Friends of the Cedar River Watershed (FCRW) will serve as the principal partner for this project, managing education and outreach components, knotweed control on private lands, and habitat restoration on both private and public lands following successful knotweed control. FCRW is a private, registered 501(c) 3 nonprofit organization incorporated in 1996, dedicated to the protection and restoration of the Cedar River Watershed. Since 1996, FCRW has worked diligently to build a grassroots constituency for the watershed. FCRW's primary goal is to educate the public about the ecological and cultural value of the Cedar River -Lake Washington Watershed, and to engage the community in promoting.the health of the greater Cedar River watershed. Since 2006 the number of volunteers participating in restoration events has increased from 350 to over 1,600; the number of volunteer hours has increased from 1,750 to 6,213, and the number of volunteer restoration events conducted has increased from 9 to 47. This trend demonstrates that FCRW is well - positioned and prepared to participate in this partnership and to take on expanded community outreach, education and volunteer recruitment responsibilities to support this project. FCRW will provide expertise in community /landowner outreach and education, volunteer event coordination, and all aspects of ecological restoration. FCRW's Program Manager of the Volunteer Habitat Restoration program, recruits and trains volunteers, coordinates and oversees all ecological restoration activities from noxious weed control to native plant installations and monitoring. FCRW's Program Manager holds a Bachelor of Science degree in ecology and botany, with research on Pacific Northwest ecosystems, years experience in restoration ecology as field crew staff, and as a program supervisor responsible for training and supervising field crews and volunteer groups. Each phase of the project will be documented using photographs as work progresses at each site. 5. Efficiency (seepage 2 of application instructions for definition) -describe how the project will efficiently implement the natural resource improvement measures identified in question No. 2 above. Consider the following in your answer to this question: How will the proposed program /service/ intervention engage in conjunction with related efforts? How does your strategy best leverage resources? This project will efficiently implement natural resource improvements outlined in the grant by replicating an already successful model in landowner outreach and knotweed control being implemented upstream of the proposed project area. Connecting our efforts to an existing strategy allows for efficient and cost - effective coordination and sharing of resources. Member Jurisdiction & WRIA Forum Grant Program, Application • July 18, 2008 • Page 12 of 11 Terrence I Flatlet' Authorized Signature Date Member Jurisdiction & WRIA Forum Grant Program, Application • July 18, 2008 • Page 15 of 11 <'� to �a a,4rr 'D rTr .54 .�� -� ; Y f 1,ty - £I�� L wren "` �y'r ,�,�yR, � � •...- •...••,I;a�i {� ��ff r.., yl�f, � �j: � I: �:p� •!1 `�j '� �1`$.�Di'Ehl?,�r3f�' t�'`�e'�:�II:rC, >l: _TM eRR,t 14•'a, J`�: z'`, t't:'�i....�,1 _ ... A' ( -��•�•�,� ..� .�t.' f 1,,, 14_ _ Eqg. --- _'�JE�'V!II�''fr,( 4 y�,x�f. 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