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HomeMy WebLinkAboutContract CAG-13-034 JOINT UTILITY TRENCH CONSTRUCTION AGREEMENT Between COMCAST and the CITY OF RENTON City of Renton Agreement No. Comcast Agreement No. THIS AGREEMENT ("Agreement"), effective as of the A S A bl 3 (the "Effective Date"), is made by and between the CITY of Renton, a Washington Municipal Corporation ("the "CITY"), and COMCAST OF WASHINGTON, INC. a Washington Corporation ("COMCAST"). The Attachments referred to herein are incorporated by this reference. RECITALS A. The CITY is making improvements to NE 4th Street between Union Ave NE and Whitman Court NE (the"Project") within the corporate boundaries of the CITY. B. COMCAST provides broadband communications services in the CITY. C. The Project includes relocation of facilities that are currently located along the corridor and owned by COMCAST and other utility service providers. All of these utility services are to be relocated as part of the Project ("Relocation"). D. The CITY has developed, advertised and opened bids for a construction contract, including Plans, Specifications and Estimates ("PS&E") to construct the Project. By this reference, the PS&E as advertised and awarded for construction, and including three published amendments during the bidding period, are made a part of this Agreement. E. The Relocation requires trenching within the right of way for placement of facilities of utilities service providers, including COMCAST, the CITY and others into a Joint Utility Trench ("JUT") F. COMCAST desires to secure the services of the CITY to install conduit and utility vaults underground ("Work") and COMCAST desires to cooperate in the planning, engineering, design and other work associated with completion of the JUT and the Work. Page 1 of 1 I AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants, terms, conditions and obligations contained herein, and intending to be bound hereby, the parties agree as follows: 1. Project Description. The JUT will be placed in the CITY right of way along NE 4th Street as part of the Project and facilities extended to those side streets and to properties included and as shown in the PS&E. The JUT will be constructed to accommodate the underground facilities of several utility service providers, including as a minimum, the CITY, CenturyLink, COMCAST and PSE (gas and electric). The CITY has awarded a construction contract for the Project, and will enter into a contract that includes construction of the Project, including the JUT and the Work. 2. Performance of Work. (a) The CITY, acting through the successful bidder ("Contractor"), will perform and complete the Work in accordance with the PS&E and all applicable federal, state and local laws and the requirements of those that own or have jurisdiction over the rights of way in which the Relocation Work is to be performed. As one of the first orders of work to be required, the Contractor will develop a construction schedule for the Project in sufficient detail to allow the CITY and COMCAST to understand timeframes for completion of the Project and the Work. To the extent that performance of the Work requires the installation of any materials that would not be needed but for COMCAST's participation in the Project, COMCAST will arrange for the purchase and delivery of such materials to the Contractor. Specific materials to be purchased and delivered by COMCAST are defined in the PS&E. 3. Responsibility of Parties to complete the Work. (a) CITY Responsibilities (1) Contractor Duties. The Contractor will excavate the trench, accommodate and coordinate the installation of underground utilities, install vaults and conduits, furnish and install bedding material, backfill and compact the trench, and perform any restoration required by the CITY within the right-of-way. CITY and/or Contractor will exercise reasonable care in the performance of the Work, and will install COMCAST conduit and utility vaults in accordance with written requirements and drawings provided in the PS&E. The CITY will provide all traffic control required for the Work. (2) Notice of Materials Required. The CITY will provide COMCAST notice, not less than ten (10) working days prior to the required delivery date, requesting delivery of necessary conduits and vaults and all related materials that the Contractor reasonably requires to install the trench and conduits. Page 2 of 11 • • (3) Plan Discrepancies. If there is any discrepancy between the PS&E and the COMCAST Plans, the parties mutually agree to work together to resolve such discrepancy between said plans. (b) COMCAST Responsibilities. (1) Provision of Work, Materials, and Equipment. All work and equipment described in this section as COMCAST responsibilities shall be provided by COMCAST in the manner and timeframe described herein at COMCAST's sole cost and expense. (2) Coordination. COMCAST will maintain continued coordination with the CITY regarding installation of COMCAST's facilities. This coordination will include, but not be limited to the following: (i) The Contractor will develop a schedule that will accurately depict how the Contractor plans to complete the project, including the relocation and the Work. COMCAST will be responsible for coordinating its work to meet this project schedule, which is incorporated into this Agreement. (ii) A weekly meeting will be held in which the Contractor will provide a schedule and list of materials needed for the following two (2) weeks. A representative from COMCAST will attend each meeting and provide weekly progress reports. The COMCAST representative will be responsible for coordinating the delivery of materials per the discussion of schedule at these weekly meetings, in accordance with Section 3(a)(2) (iii)COMCAST will furnish all materials required for the installation of COMCAST conduit and utility vaults including vaults, conduits, and all other materials necessary for installation of the vaults and conduits required by the Contractor for the installation of COMCAST facilities that week, not less than ten (10) working days prior to the date that the work is scheduled based upon the weekly meeting, provided that CITY gives COMCAST notice in accordance with Section 3(a)(2). The CITY will provide a reasonable location to COMCAST of where the materials will be delivered. (iv)COMCAST and the CITY will provide an inspector on-site, on twenty- four (24) hours notice, to inspect and accept the installation of all vault and conduit installation work. COMCAST's inspector will not direct the Contractor in any manner; the COMCAST inspector will communicate all requests in writing to the CITY's inspector. (v) Once sections of vault and conduit are installed by the CITY and accepted by COMCAST, COMCAST will complete installation of conductors and equipment and perform cut-over and transfer of existing customers and facilities to the new underground system, Page 3 of 11 • 0 remove all existing facilities that are no longer in use, associated with the Work. This will be done in a manner that does not delay or otherwise impact progress of construction of the Project. COMCAST's responsibilities will include, but not be limited to, furnishing and installing all cables, conductors, electrical equipment, and temporary utility poles; conversion to underground; and for the removal of poles, and other equipment no longer needed. (4) Traffic Control. COMCAST or its contractor will provide traffic control when COMCAST or its contractor is installing its new underground cabling and splicing along with COMCAST overhead construction and removing its existing overhead facilities. Traffic control plans to be utilized by COMCAST or its contractor will be coordinated with traffic control established for the Project. (S) Installation Not in Right of Way. The installation of any COMCAST's facilities not in CITY right of way, including but not limited to cable, conduit, and pedestals, will be the responsibility of COMCAST. COMCAST will coordinate with private property owners. The Project will not provide for any construction outside of the CITY's rights-of-way. Coordination of work, and payment for necessary easements or agreements from private property owners, is the responsibility of COMCAST and shall be done in a manner so as not to delay or otherwise impact the construction of the Project. 4 Compensation (a) COMCAST agrees to pay to the CITY,as compensation for its work under this agreement, the unit price which will be included in the successful bidder's proposal, and any associated change order work that may be necessary. For planning purposes, an estimate of the costs to be reimbursed by COMCAST to the City for the Work is included as Attachment A to this agreement. This compensation covers a pro rata share of certain costs. (b) Share of additional expenses. COMCAST will pay additional expenses incurred by the CITY to complete the Work, including engineering and inspection costs associated with the Work, provided such additional expenses are mutually agreed upon by the parties in writing, prior to such additional expenses being incurred. 5, Change Orders (a) Any request for change must be agreed upon in advance as evidenced by written amendment and signed by authorized representatives of both parties. (b) Any change requested by COMCAST to be performed by the CITY will be submitted to the CITY's Inspector, who will submit the request to the Contractor to obtain a reasonable price from the Contractor to perform the work. The CITY will notify COMCAST of the price. COMCAST will have twenty-four(24)hours after being notified of the price to respond and confirm the requested change, Page 4 of 11 and authorize the change in work and cost. c COMCAST will reimburse the CITY for all negotiated costs associated with any change, including associated engineering and inspection costs. 6. Schedule. The CITY's Contractor will be responsible for planning and scheduling their work and will submit a progress schedule to the CITY and COMCAST prior to beginning construction activities. Z Notices. All notices will be in writing and will be delivered by certified mail return receipt requested or any other delivery system which is capable of providing proof of delivery. Any such notice will be deemed effective on the date of mailing. All notices will be addressed to the parties as specified below: COMCAST Bill Walker COMCAST 410 Valley Ave NW, Suite 12-Bldg C Puyallup,WA 98371 (253) 288-7538 CITY OF RENTON Bob Hanson, PE City of Renton Transportation Division 1055 South Grady Way Renton,WA 98057 (425) 430-7337 Either party may change the above addresses to which notices are sent by giving notice of such change to the other party in accordance with the provisions of this Section. 8. Governing Law. This Agreement will be governed by and interpreted in accordance with the laws of the State of Washington. 9. Dispute Resolution. Any controversy or claim, whether based on contract, statute, tort, fraud misrepresentation or other theory, related directly or indirectly to this agreement between COMCAST and the CITY will be resolved by negotiation between the parties. Should such negotiations fail to settle such controversy or claim settlement will be reached through binding arbitration. The Federal Page 5 of 11 • • Arbitration Act, 9 U.S.C. Sections 1 to 16, not state law, will govern the arbitrability of all claims, and the resolution of the claims. Binding arbitration will be conducted under the then current rules of Judicial Arbitration and Mediation Services ("JAMS"). (Except, Judge Gerard M. Shellan shall not be an arbitrator, as he was formerly the CITY attorney for the CITY of Renton.) In the event the terms of the Federal Arbitration Act and the then current rules of JAMS are inconsistent,the Federal Arbitration Act shall govern. 10. Force Majeure. Both parties shall be excused from their performance if prevented by acts or events beyond the parties reasonable control including extreme weather conditions, strikes, fires, embargoes, actions of civil or military law enforcement authorities, acts of God, or acts of legislative, judicial, executive, or administrative authorities ("Force Majeure Event"). 11. Indemnification. CITY will indemnify and hold harmless COMCAST, its owners, parents, subsidiaries, affiliates, agents, directors, and employees against any and all liabilities, claims, judgments, losses, orders, awards, damages, costs, fines, penalties, costs of defense, and attorneys' fees ("Liabilities") to the extent they arise from or in connection with: (a) fault or negligence of the CITY, its officers, employees, agents, Contractor, subcontractors and/or representatives; (b) any product liability claims relating to any material supplied by the CITY under this Contract; (c) failure of the CITY, its officers, employees, agents, Contractor, subcontractors and/or representatives to comply with any term of this Contract or any applicable local, state, or federal law or regulation, including but not limited to the OSH Act and environmental protection laws; (d) claims under workers' compensation or similar employee benefit acts by the CITY or its employees, agents, subcontractors, or subcontractors' employees or agents. COMCAST will indemnify and hold harmless the CITY, its owners, parents, subsidiaries, affiliates, agents, directors, and employees against any and all claims,judgments, losses, orders, awards, damages, costs, fines, penalties, costs of defense, and reasonable attorneys' fees ("Liabilities") to the extent they arise from or in connection with: (a) fault or negligence of COMCAST, its officers, employees, agents, subcontractors and/or representatives; (b) any product liability claims relating to any material supplied by COMCAST under this Contract; (c) failure of COMCAST, its officers, employees, agents, subcontractors and/or representatives to comply with any applicable local, state, or federal law or regulation, including but not limited to the OSH Act and environmental protection laws; (d) claims under workers' compensation or similar employee benefit acts by COMCAST or its employees, agents subcontractors or subcontractors' employees or agents. Except for each party's indemnification obligations under this section, neither party is liable to the other for consequential, incidental, indirect, punitive or special damages, including commercial loss and lost profits, however caused and regardless of legal theory or foreseeability, directly or indirectly arising under this Agreement, even if such party has been apprised of the Page 6 of 11 • • i possibility of such damages. p Y es.g 12. Insurance. The City has included in the PS&E requirements for the Contractor to secure and maintain insurance coverages that are consistent with state law and federal funding requirements. Each party agrees to secure and maintain insurance in amounts not less than those specified below: (a) Commercial General Liability insurance covering claims for bodily injury, death, personal injury or property damage (including loss of use) occurring or arising out of work performed under this Agreement and including coverage for premises-operation product/completed operations and contractual liability coverage. The limits of insurance shall not be less than: Each Occurrence $1,000,000 General Aggregate $2,000,000 (b) Workers' Compensation insurance with statutory limits as required in the state(s) of operation; and providing coverage for any employee in connection with this Agreement, even if not required by statute. Employer's Liability or "Stop Gap" insurance with limits of not less than $1,000,000 each accident. (c) Business Automobile Liability insurance covering the ownership, operation and maintenance of all owned, non-owned and hired motor vehicles used in connection with this Agreement with limits of at least $1,000,000 each accident. (d) COMCAST's Insurance for Other Losses. Each party shall assume all property loss or damage from any cause whatsoever to any of their respective tools, employee owned tools, machinery, equipment, any motor vehicles owned or rented, including any temporary structures, scaffolding and protective fences used in performance of work under this Agreement unless caused by the negligent act, omission or willful misconduct of the other party. The parties shall require their agents and subcontractors to also assume the same property loss or damage as required under this paragraph(d) for their property. (e) COMCAST and the CITY waive all rights against each other, any of their contractors, subcontractors, agents and employees, each of the other, for damages caused by fire or other perils to the extent covered by Builders Risk insurance or other property insurance obtained pursuant to the Insurance Requirements Section of this Contract or other property insurance applicable to the work. The policies shall provide such waivers by endorsement or otherwise. (f) Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A-:VII. (g) Verification of Coverage. COMCAST shall furnish the CITY with original certificates and a copy of the amendatory endorsements, including but not necessarily limited Page 7 of 11 0 • to the additional insured endorsement, evidencing the Automobile Liability and Commercial General Liability insurance of COMCAST before commencement of the work. Upon request, the CITY shall provide evidence of coverage in accordance with this section 12. (h) Contractors. COMCAST shall furnish separate certificates and endorsements for each of its contractors and subcontractor performing work associated with this Agreement. All coverages for contractors and subcontractors shall be subject to all of same insurance requirements as stated herein for COMCAST. 1A Safety and Health. (a) During the performance of work hereunder, the CITY will be responsible for its safety, the safety of its employees, agents or subcontractors, the public, and the worksite in general and will comply with all applicable provisions of local, state and federal law, regulations and orders affecting safety and health that apply to the Project, including but not limited to the Occupational Safety and Health Act of 1970 (herein collectively referred to as "The OSH Act"). The CITY agrees that it will promptly report serious accidents and/or fatalities relating to the Work to COMCAST. The CITY agrees that it and its subcontractors will give access to the authorized representatives of COMCAST, the Secretary of Labor or any state or local official for the purpose of inspecting, investigating or carrying out any required duties that apply to the Project, under the OSH Act and the CITY will immediately notify COMCAST that access has been sought. Upon request, the CITY will provide COMCAST with copies of its written safety plan and procedures and/or written assurances that the CITY and its subcontractors have a written safety plan in effect and that applicable OSH Act training appropriate for the work has been conducted for the CITY and its subcontractors, including but not limited to the requirements as defined in OSHA Excavation Standard, 29 CFR 1926.650(b) for providing a "Competent Person" at all work sites, who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to personnel, and who has the authorization to take prompt corrective measures to eliminate such hazards. The CITY will be responsible for coordinating its safety plan with its subcontractors, other contractors and COMCAST, where appropriate. (b) COMCAST reserves the right to shut down the COMCAST part of work operation if it reasonably believes the CITY, its employees, or subcontractors are performing work in a manner that imposes imminent danger to the workers, the job site, the public, and/or COMCAST property. (c) This or a substantially similar Section will appear in all of the CITY's subcontracts. 14. Relationship of the Parties. This agreement does not create a partnership,joint venture or similar relationship between the parties and neither party will have the power to obligate the other in any manner whatsoever. Page 8of11 • • Any person who performs services required by this Agreement to be performed by a Party will be solely the employee or agent of that Parry. Each party is solely responsible for(a) the hours of work, methods of performance and compensation of its employees and agents; (b) compliance with all federal, state, and local rules and regulations including those governing Worker's Compensation, Unemployment,Disability Insurance, and Social Security withholding for its employees and agents; and (c)all federal income taxes for its income derived in connection with this Agreement. 15. Assignment. Neither party will assign this Agreement without the prior written consent of the other party. Such consent will not be unreasonably withheld. 16. Entire Agreement. This Agreement, including all Exhibits and specified references, contains the entire agreement between the parties and supersedes all prior oral or written agreements with respect to the subject matter hereof. This Agreement may not be amended or modified except by a written instrument executed by the parties hereto. No modifications to these terms_, including handwritten, are permitted or shall be made without a duly executed written amendment between the parties or, if prior to execution, a revised printed Agreement. In the event any handwritten modification is made to the Agreement terms and conditions, such modifications shall be considered null and void, whether or not acknowledged by the parties,and the Agreement shall continue in full force and effect under its original,unadulterated terms and conditions. 17. Binding. The terms, covenants and conditions contained in this Agreement will be binding on and inure to the benefit of the parties and their respective successors and assigns. 18. Counterparts. This Agreement may be executed in one or more counterparts, each of which will be deemed an original and all of which together will constitute one agreement. 19. Authority. Each party represents and warrants that it has the authority to execute, deliver and perform under this Agreement. I Page 9 of 11 IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective as of the Effective Date. COMCAST: CITY: By: By: 41 Printed Name: C11�16J4 - Printed Name: Title: �-'�� Title: �J �c�rr,l ra i Rte Date Signed: < < 1 Date Signed: 7J.- eb I Page 10 of 11 e � 0 al V 00 Ln ro O Gi m O d U a) O Ol Y O1 43) — — — — — Ln r-I 00 V 00 O O O r, �' M m N Ln U- u 00 tf) O Ln V1 moor" Inoar� rno00om L c ko n io io m o m ai oo r, .o r� r, ai oo oo c-i cu v In M `n rl �D M N VT W '9T lf) O i l M N a-i a 4 N d C -1 `i N N r, f\ V al 1.0 l0 VT l0 r-1 r-I a-i N 00 J O f6 In r r\ N V? Lr tn�fh M Y N FN Vf V>t4 Ln t4 c .}+ N O Z:) � O ca m c .--I N n lD ci O O 10 f0 f0 f0 10 f0 .- � C CL tt -4 QI VT N V).VT-Ln V? O T m Ln O m o Q m 00 00 n 00 O O O N q m M N Y Lu if1 O N ci N O Or,,� m W O O m C In m n V' N m O N r\ r, m W W c-I U J u N V1 00 w w ri r-I M N 1-1 1-I N E . Ifl �--I l0 N V? L V? W ri -4 ri N O O VT . VT V? 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