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' "a � 1997 ITION ' Vlrr CAG-02-019 AIA DOCUMENT B141-1997 Standard Form of Agreement Between Owner and Architect with Standard Form of Architect's Services This document has important AGREEMENT madeasofthe -t-w �entietlr 02� day of legal consequences. in the year m �� „,a n1� A00A Consultation with an =-+�A�-rreu6 a-.z-..—�_ (In words,indicate day,month and year) attorney is encouraged D10a with respect to its completion or modification. B E T W E E N the Architect's client identified as the Owner: (Name,address and other information) TABLE OF ARTICLES City of Renton 1055 South Grady Way 1.1 INITIAL INFORMATION Renton, Washington 98055 1.2 RESPONSIBILITIES OF THE PARTIES 1.3 TERMS AND CONDITIONS and the Architect: (Name,address and other information) 1.4 SCOPE OF SERVICES AND Rice Fergus Architects 262 4th Street OTHER SPECIAL TERMS Bremerton, Washington 98337 AND CONDITIONS 1.5 COMPENSATION For the following Project: (Include detailed description F L io P'J W ation #12 located at 1209 Kirkland Avenue, Renton , Washington . Lot size is 1 . 22 acres comprised of 6 individual lots . Building program is generally described as a 4-bay fire station with sleeping accomodations for 11 , and E.O.C , and �provisions for the scuba team. ��Ps I� © 1997 AIA® AIA DOCUMENT B1414997 STANDARD FORM AGREEMENT The Owner and Architect agree as follows. The American Institute of Architects 1735 New York Avenue,N.W. Copyright 1917,1926, 1948,1951, 1953, 1958, 1961,1963, 1966, 1967, 1970,1974,1977,1987,01997 by The American Washington,D.C.20006-5292 Institute of Architects.Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecu- tion. WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. ARTICLE 1.1 INITIAL INFORMATION 1.1.1 This Agreement is based on the following information and assumptions. (Note the disposition for the following items by inserting the requested information or a statement such as"not applicable," "unknown at time of execution"or"to be determined later by mutual agreement.") 1.1.2 PROJECT PARAMETERS 1.1.2.1 The objective or use is: (Identify or describe,if appropriate,proposed use or goals.) A fire station and an Emergency Operations Center for the City of Renton. 1.1.2.2 The physical parameters are: (Identify or describe,if appropriate,size,location,dimensions,or other pertinent information, such as geotechnical reports about the site.) The anticipated building size and property area is as noted on the attached Exhibit 'A' . 1.1.2.3 The Owner's Program is: (Identify documentation or state the manner in which the program will be developed.) The Owner ' s Program shall be developed as part of the Architect ' s services . See Exhibit 'A ' for preliminary expectations . 1.1.2.4 The legal parameters are: (Identify pertinent legal information, including, if appropriate, land surveys and legal descriptions and restrictions of the site.) Land surveys and legal descriptions for the 1 . 22 acre site shall be provided by the City of Renton. 1.1.2.5 The financial parameters are as follows. .1 Amount of the Owner's overall budget for the Project, including the Architect's compensation,is: See Exhibit 'A ' .2 Amount of the Owner's budget for the Cost of the Work, excluding the Architect's compensation,is: See Exhibit 'A ' 1.1.2.6 The time parameters are: (Identify,if appropriate,milestone dates,durations or fast track scheduling.) See Exhibit ' B ' titled "Work Plan — Fire Station 12" for the anticipated project timeline. 1.1.2.7 The proposed procurement or delivery method for the Project is: (Identify method such as competitive bid,negotiated contract,or construction management.) Construction contract shall be awarded by competitive bid. 0 0 1.1.2.8 Other parameters are: oo. .00 (Identify special characteristics or needs of the Project such as energy, environmental or historic preservation 0 requirements.) No special characteristics Or needs known at this AIA DOCUMENT B141-1997 time. STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue,N.W. Washington,D.C.20006-5292 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. ` ' fir✓ 1.1.3 PROJECT TEAM 1.1.3.1 The Owner's Designated Representative is: (List name,address and other information.) Tracy Coleman Capital Project Coordinator City of Renton 1.1.3.2 The persons or entities, in addition to the Owner's Designated Representative, who are required to review the Architect's submittals to the Owner are: (List name,address and other information.) Art Larson Deputy Fire Chief Renton Fire Department 1.1.3.3 The Owner's other consultants and contractors are: (List discipline and,if known,identify them by name and address.) Land Survey Geotechnical Engineer Environmental Hazardous Material Testing and Inspection Agency during construction 1.1.3.4 The Architect's Designated Representative is: (List name,address and other information.) David A. Fergus , AIA, Partner Rice Fergus Architects 1.1.3.5 The consultants retained at the Architect's expense are: (List discipline and,if known,identify them by name and address.) Structural , Mechanical , Electrical , Civil , Landscape, Professional Cost Estimator, Communications Consultant, Traffic Signal Engineering , and Interiors . 1.1.4 Other important initial information is: The Owner has requested a comprehensive fixed fee amount that takes care of all the details that can reasonably be anticipated or inferred for a project of this size. The Owner is under the understanding that the Architect has undertaken enough publicly funded projects to propose a fee that reasonably anticipates the total effort involved,minimizes the likelihood of requests for additional compensation,and appropriately compensates the Architect for their efforts. 1.1.5 When the services under this Agreement include contract administration services, the IIII General Conditions of the Contract for Construction shall be the edition of AIA Document A201 current as of the date of this Agreement,ors: O ®1997 AIA® AIA DOCUMENT B1414997 1.1.6 The information contained in this Article 1.1 may be reasonably relied upon by the Owner STANDARD FORM and Architect in determining the Architect's compensation.Both parties,however,recognize that AGREEMENT such information may change and, in that event, the Owner and the Architect shall negotiate The American Institute appropriate adjustments in schedule,compensation and Change in Services in accordance with of Architects Paragraph 1.3.3. 1735 New York Avenue,N.W. Washington,D.C.20006-52 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. ?r4 ARTICLE 1.2 RESPONSIBILITIES OF THE PARTIES 1.2.1 The Owner and the Architect shall cooperate with one another to fulfill their respective obligations under this Agreement. Both parties shall endeavor to maintain good working relationships among all members of the Project team. 1.2.2 OWNER 1.2.2.1 Unless otherwise provided under this Agreement,the Owner shall provide full information in a timely manner regarding requirements for and limitations on the Project. The Owner shall furnish to the Architect,within 15 days after receipt of a written request,information necessary and relevant for the Architect to evaluate,give notice of or enforce lien rights. 1.2.2.2 The Owner shall periodically update the budget for the Project, including that portion allocated for the Cost of the Work. The Owner shall not significantly increase or decrease the overall budget, the portion of the budget allocated for the Cost of the Work, or contingencies included in the overall budget or a portion of the budget,without the agreement of the Architect to a corresponding change in the Project scope and quality. 1.2.2.3 The Owner's Designated Representative identified in Paragraph 1.1.3 shall be authorized to act on the Owner's behalf with respect to the Project. The Owner or the Owner's Designated Representative shall render decisions in a timely manner pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. 1.2.2.4 The Owner shall furnish the services of consultants other than those designated in Paragraph 1.1.3 or authorize the Architect to furnish them as a Change in Services when such services are requested by the Architect and are reasonably required by the scope of the Project. 1.2.2.5 Unless otherwise provided in this Agreement, the Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests,tests for air and water pollution,and tests for hazardous materials. 1.2.2.6 The Owner shall furnish all legal,insurance and accounting services,including auditing services,that may be reasonably necessary at any time for the Protect to meet the Owner's needs and interests. EX APT � �� j I�1�I,l.O &)u-- � D U t 12�I� CUTS 1 ul Pb16rTI . 6M C6 A 5U LTh-K1T t a Q CeV- N-�O Vii' ThM jN 1.2.2.7 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project,including any errors, omissions or inconsistencies in the Architect's Instruments of Service. 1.2.3 ARCHITECT 1.2.3.1 The services performed by the Architect,Architect's employees and Architect's consultants shall be as enumerated in Article 1.4. 1.2.3.2 The Architect's services shall be performed as expeditiously as is consistent with II�� professional skill and care and the orderly progress of the Project.The Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services which initially shall be consistent with the time periods established in Subparagraph 1.1.2.6 and which shall be °o adjusted,if necessary,as the Project proceeds.This schedule shall include allowances for periods of time required for the Owner's review,for the performance of the Owner's consultants,and for 01997 A 1 A AIA DOCUMENT 81414997 approval of submissions by authorities having jurisdiction over the Project. Time limits STANDARD FORM established by this schedule approved by the Owner shall not, except for reasonable cause, be AGREEMENT exceeded by the Architect or Owner. The American Institute of Architects 1735 New York Avenue,N.W. Washington,D.C.20006-5292 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. 1.2.3.3 The Architect's Designated Representative identified in Paragraph 1.1.3 shall be authorized to act on the Architect's behalf with respect to the Project. 1.2.3.4 The Architect shall maintain the confidentiality of information specifically designated as confidential by the Owner,unless withholding such information would violate the law,create the risk of significant harm to the public or prevent the Architect from establishing a claim or defense in an adjudicatory proceeding. The Architect shall require of the Architect's consultants similar agreements to maintain the confidentiality of information specifically designated as confidential by the Owner. 1.2.3.5 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. 1.2.3.6 The Architect shall review laws, codes, and regulations applicable to the Architect's services. The Architect shall respond in the design of the Project to requirements imposed by governmental authorities having jurisdiction over the Project. 1.2.3.7 The Architect shall be entitled to rely on the accuracy and completeness of services and information furnished by the Owner. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any errors,omissions or inconsistencies in such services or information. ARTICLE 1.3 TERMS AND CONDITIONS 1.3.1 COST OF THE WORK 1.3.1.1 The Cost of the Work shall be the total cost or,to the extent the Project is not completed, the estimated cost to the Owner of all elements of the Project designed or specified by the Architect. 1.3.1.2 The Cost of the Work shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed,specified,selected or specially provided for by the Architect,including the costs of management or supervision of construction or installation provided by a separate construction manager or contractor,plus a reasonable allowance for their overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work. 1.3.1.3 The Cost of the Work does not include the compensation of the Architect and the Architect's consultants,the costs of the land,rights-of-way and financing or other costs that are the responsibility of the Owner. 1.3.2 INSTRUMENTS OF SERVICE I I I I 1.3.2.1 c or , Architect's constiltants shall be de O O O . O 00 .00 O 01997 A I A 0 AIA DOCUMENT 8141-1997 1.3.2.2 Upon execution of thi,, AZTeernetit, the Arehiteet grants to the STANDARD FORM AGREEMENT 1 v�u�auvua, �`• The American Institute ;,, 1„ 1;,,, prompt p + F ,11 vt v ...a,....heii du _ .his. of Architects 173�,eew York Avenue, N.W. aShington,D.C.20006-5292 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. _1t.:__ e _o]..et shall a z to reemen A _C ah n -----=--atr shall from making fttrther rerrodttetion 1 Vf lall return to the 21adrituct within seven days VE tellizillation d1+e terminated a t. 1.3.2.3 e the'--..Fner-shall be per initted to authorize the ' PYIt suppliers to .�E-a�I�lisable}iertieas of the and for use-in-their-- T t t of C iv ulcci connection ith the P t is_itat to be e publieation der -.,.t:,. of al.,«. � rights of the Architect -..+11,Ihe A.-,-hiteet's rulta4gg The not use the Tnst tss .0ESeryice for fi-ture additions or this Project oz:for other. subtain ihe prior written agreement of the- Architp-c-t amd thp -ArChi4,PE-1"5--E0nSUltant9. AHy iinauthari7eci 1-se of the spf-vire &hall ho at-the Owner's sole risk gSS1I IIWn�F� -without liability to the A—rchitpc.t and thp A ts. 1.3.x.4 Prior the 2achitect providing , to the Owner any instrurnents of Serviee in eleetrattie vY Service,iftstrurnents of Q1L lSL Tll IGV` tte-slYecifL U nhmrgaventrrtg-the-fa--__ _ts ._h S _ �ttirlelits_ of c__�__ el s , $t$, ineluding any special hmitations or licenses not otherwise JILOVided in this Agreement. 1.3.3 CHANGE IN SERVICES 1.3.3.1 Change in Services of the Architect, including services required of the Architect's consultants, may be accomplished after execution of this Agreement, without invalidating the Agreement, if mutually agreed in writing, if required by circumstances beyond the Architect's control, or if the Architect's services are affected as described in Subparagraph 1.3.3.2. fil Hic stieh servirzes-+khe 6monneer.deenvis that all or a fart of 9tteh Ghange in Services is not required,the Owner. shall giye prompt Nyr-itten natiree to the Arehiteet, and the Offehiteet shall have ne obiigatien to provide these .Except for a change due to the fault of the Architect,Change in Services of the Architect shall entitle the Architect to an adjustment in compensation pursuant to Paragraph 1.5.2, and to any Reimbursable Expenses described in Subparagraph 1.3.9.2 and I I Paragraph 1.5.5• 0 0 1.3.3.2 If any of the following circumstances affect the Architect's services for the Project, Ca. o� the Architect shall be entitled to an appropriate adjustment in the Architect's schedule and compensation: See attached Exhibit ' C ' 81997 AIA® AIA DOCUMENT 61414997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue,N.W. Washington,D.C. 20006-529 rr VVW e Ceee ee v 9i tliC pait—Q� tliP 14^P' or ttn ' cnncnitnntc gr 1.3.4 MEDIATION 1.3.4.1 Any claim,dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to arbitration or the institution of legal or equitable proceedings by either party.If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by arbitration. 1.3.4.2 The Owner and Architect shall endeavor to resolve claims,disputes and other matters in question between them by mediation which,unless the parties mutually agree otherwise,shall be in accordance with the Construction Industry Mediation Rules of the American Arbitration Association currently in effect.Request for mediation shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. The request may be made concurrently with the filing of a demand for arbitration but, in such event, mediation shall proceed in advance of arbitration or legal or equitable proceedings,which shall be stayed pending mediation for a period of 6o days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. 1.3.4.3 The parties shall share the mediator's fee and any filing fees equally.The mediation shall be held in the place where the Project is located,unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. 1.3.5 ARBITRATION 1.3.5.1 Any claim,dispute or other matter in question arising out of or related to this Agreement a be subject to arbitration.Prior to arbitration,the parties shall endeavor to resolve disputes by mediation in accordance with Paragraph 1.3.4• 1.3.5.2 Claims,disputes and other matters in question between the parties that are not resolved by ` Y mediation abbe decided by arbitration which,unless the parties mutually agree otherwise,shall be in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association currently in effect.The demand for arbitration shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. h1.3.5.3 A demand for arbitration shall be made within a reasonable time after the claim,dispute o or other matter in question has arisen.In no event shall the demand for arbitration be made after ! uWio the date when institution of legal or equitable proceedings based on such claim,dispute or other o matter in question would be barred by the applicable statute of limitations. ®1997 AIA® AIA DOCUMENT 8141-1997 1.3.5.4 No arbitration arising out of or relating to this Agreement shall include,by consolidation STANDARD FORM AGREEMENT or joinder or in any other manner,an additional person or entity not a party to this Agreement, except by written consent containing a specific reference to this Agreement and signed by the The American institute Owner, Architect, and any other person or entity sought to be joined. Consent to arbitration of Architects involving an additional person or entity shall not constitute consent to arbitration of any claim, 173$Wew York Avenue,N.W. ington,D.C. 20006-5292 dispute or other matter in question not described in the written consent or with a person or entity not named or described therein.The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented to by parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. 1.3.5.5 The award rendered by the arbitrator or arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. 1.3.6 CLAIMS FOR CONSEQUENTIAL DAMAGES in question orising @tit of or.r-elaking to this Agr-eenment AV tatinn- to all concPnrPntinl damage, thiv to -ithor nart*'c tPrmi.+.+fioR i ,_,1,.--�� 1.3.7 MISCELLANEOUS PROVISIONS 1.3.7.1 This Agreement shall be governed by the law of the principal place of business of the Architect,unless otherwise provided in Paragraph 1.4.2. 1.3.7.2 Terms in this Agreement shall have the same meaning as those in the edition of AIA Document A2o1,General Conditions of the Contract for Construction,current as of the date of this Agreement. 1.3.7.3 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitations shall commence to run not later than either the date of Substantial Completion for acts or failures to act occurring prior to Substantial Completion or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. In no event shall such statutes of limitations commence to run any later than the date when the Architect's services are substantially completed. 1.3.7.4 To the extent damages are covered by property insurance during construction,the Owner and the Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in the edition of AIA Document A2o1,General Conditions of the Contract for Construction,current as of the date of this Agreement. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties enumerated herein. 1.3.7.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. 1.3.7.6 Unless otherwise provided in this Agreement, the Architect and Architect's consultants (I shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials or toxic substances in any form at the Project site. o 0 o. .o 1.3.7.7 The Architect shall have the right to include photographic or artistic representations of the ° design of the Project among the Architect's promotional and professional materials.The Architect o i 9 9 7 A I A shall be given reasonable access to the completed Project to make such representations.However, AIA DOCUMENT B141-1997 STANARD the Architect's materials shall not include the Owner's confidential or proprietary information if AGREED G ED M E N T FORM the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary.The Owner shall provide professional credit for The American Institute the Architect in the Owner's promotional materials for the Project. 17 Architects P Project. New York Avenue, N.W. Washington, D.C.20006-5292 WARNING: Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. (✓�u ' 1.3.7.8 If the Owner requests the Architect to execute certificates,the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution.The Architect shall not be required to execute certificates that would require knowledge,services or responsibilities beyond the scope of this Agreement. 1.3.7.9 The Owner and Architect,respectively,bind themselves,their partners,successors,assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement.Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other,except that the Owner may assign this Agreement to an institutional lender providing financing for the Project.In such event,the lender shall assume the Owner's rights and obligations under this Agreement.The Architect shall execute all consents reasonably required to facilitate such assignment. 1.3.8 TERMINATION OR SUSPENSION 1.3.8.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or,at the Architect's option,cause for suspension of performance of services under this Agreement.If the Architect elects to suspend services,prior to suspension of services,the Architect shall give seven days'written notice to the Owner.In the event of a suspension of services,the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services.Before resuming services,the Architect shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. 1.3.8.2 If the Project is suspended by the Owner for more than 30 consecutive days,the Architect shall be compensated for services performed prior to notice of such suspension.When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services.The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. 1.3.8.3 If the Project is suspended or the Architect's services are suspended for more than go consecutive days,the Architect may terminate this Agreement by giving not less than seven days' written notice. 1.3.8.4 This Agreement may be terminated by either party upon not less than seven days'written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 1.3.8.5 This Agreement may be terminated by the Owner upon not less than seven days'written notice to the Architect for the Owner's convenience and without cause. (' 1.3.8.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination,together with Reimbursable Expenses o, o then due and all Termination Expenses as defined in Subparagraph 1.3.8.7. o. .b 00�.00 C� 1.3.8.7 Termination Expenses are in addition to compensation for the services of the Agreement 01997 A 1 A O and include expenses directly attributable to termination for which the Architect is not otherwise AIA DOCUMENT 8141 4997 STANDARD FORM compensated,plus an amount for the Architect's anticipated profit on the value of the services not AGREEMENT Performed by the Architect. The American Institute of Architects 1735 w York Avenue,N.W. W ington, D.C.20006-5292 t WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. 1.3.9 PAYMENTS TO THE ARCHITECT 1.3.9.1 Payments on account of services ren(red nd for Reimbursable Expenses incurred shall be made monthly tipaR pwsefita4oft4the Architect's statement of services.No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors,or on account of the cost of changes in the Work other than those for which the Architect has been adjudged to be liable. Upon presentation of payment,the Owner shall promptly submit the Architect's statement for payment. Normal turnaround time is 30 days. 13.9.2 Reimbursable Expenses are in addition to compensation for the Architect's services and include expenses incurred by the Architect and Architect's employees and consultants directly related to the Project,as identified in the following Clauses: .2 fees paid for securing approval of authorities having jurisdiction over the Project; T..s_.._..,.m8 ,.0 Q,.....ie@I , .7 reimbursable expenses as designated in Paragraph 1.5.5; 13.93 Records of Reimbursable Expenses,of expenses pertaining to a Change in Services,and of services performed on the basis of hourly rates or a multiple of Direct Personnel Expense shall be available to the Owner or the Owner's authorized representative at mutually convenient times. 13.9.4 Direct Personnel Expense is defined as the direct salaries of the Architect's personnel engaged on the Project and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, employee retirement plans and similar contributions. ARTICLE 1.4 SCOPE OF SERVICES AND OTHER SPECIAL TERMS AND CONDITIONS 1.4.1 Enumeration of Parts of the Agreement. This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements,either written or oral.This Agreement may be amended only by written instrument signed by both Owner and Architect. This Agreement comprises the documents listed below. 1.4.1.1 Standard Form of Agreement Between Owner and Architect,AIA Document B141-1997. I'll 1.4.1.2 Standard Form of Architect's Services: Design and Contract Administration, AIA e v o. .o Document B141-1997,e -ae- elewsr °o'ccA o° (List other documents,if any,delineating Architect's scope of services.) 01997 AIA® AIA DOCUMENT 61414997 STANDARD FORM 1.4.13 Other documents as follows: AGREEMENT (List other documents,if any,forming part of the Agreement.) Exhibit 'A' : Preliminary Project Budget The American Institute Exhibit ' B" : Work Plan — Fire Station 12 of Architects Exhibit 'C ' : Change in Service of the Architect 1735 New York Avenue,N.W. Exhibit ID' : City of Renton Insurance 4 Washington,D.C.2oo06 Requirements L.��`-� bidders , plan centers , building and planning AGREEMENT departments , and the City of Renton . The American Institute of Architects 1735 New York Avenue, N.W. • 1.5.6 The rates and multiples for services of the Architect and the Architect's consultants as set forth in this Agreement shall be adjusted in accordance with their normal salary review practices. 1.5.7 An initial payment of zero Dollars ($ 0.00 )shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account at final payment. Subsequent payments for services shall be made monthly, and where applicable, shall be in proportion to services performed on the basis set forth in this Agreement. 1.5.8 Payments are due and payable t h i r t y ( 30 )days from the date of the Architect's invoice.Amounts unpaid -t+rj r+p. sixty ( _36'6 d days after the invoice date shall bear interest at the rate entered below,or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of interest agreed upon.) to per month KZ42 Or (Usury laws and requirements under the Federal Truth in Lending Act,similar state and local consumer credit laws and other regulations at the Owners and Architect's principal places of business,the location of the Project and elsewhere may affect the validity of this provision.Specific legal advice should be obtained with respect to deletions or modifications,and also regarding requirements such as written disclosures or waivers.) 1.5.9 If the services covered by this Agreement have not been completed within thirty–six ( 36 ) months of the date hereof,through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as provided in Paragraph 1.5.2. or as otherwise negotiated. This Agreement entered into as of the day and year first written above. N E R(Signature) A I T E C (Sign It e) Jesse Tanner, Mayor David A Fergus , AIA, Partner (Printed name and title) (Printed name and title) ATTEST: t,Bo1 n>led I. Walto>} Cll'tj Clerkl CAUTION: ou s ou sign an orlgma ILIA doc ment or a Clerk. reproduction.Originals contain the AIA logo printed in red;licensed reproductions are those produced in accordance with the Instructions to this document. 4%j i"g j?, ®1997 AIA® AIA DOCUMENT 61414997 STANDARD FORM AGREEMENT The American Institute of Architects 1735 New York Avenue,N.W. Washington,D.C.20006-5292 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. ;�V , Dr— I 1 1 9 9 7 E D I T I O N AIA DOCUMENT 8141-1997 Standard Form of Architect's Services: Design and Contract Administration This document has impor- tant legal consequences. TABLE O F ARTICLES Consultation with an 2.1 PROJECT ADMINISTRATION SERVICES attorney is encouraged with respect to its completion or modification. 2.2 SUPPORTING SERVICES 2.3 EVALUATION AND PLANNING SERVICES 2.4 DESIGN SERVICES 2.5 CONSTRUCTION PROCUREMENT SERVICES 2.6 CONTRACT ADMINISTRATION SERVICES 2.7 FACILITY OPERATION SERVICES 2.8 SCHEDULE OF SERVICES 2.9 MODIFICATIONS �7r�, of 01997 AIA® AIA DOCUMENT B141-1997 STANDARD FORM SERVICES The American Institute of Architects 1735 New York Avenue,N.W. Copyright 1917, 1926, 1948, 1951,1953, 1958,1961,1963, 1966, 1967, 1970, 1974, 1977,1987,01997 by The American Washington,D.C.20006- 9Z' Institute of Architects.Reproduction of the material herein or substantial quotation of its provisions without written �\ , permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecu- I``-�Iw� '`✓ "too ' ARTICLE 2.1 PROJECT ADMINISTRATION SERVICES 2.1.1 The Architect shall manage the Architect's services and administer the Project. The Architect shall consult with the Owner, research applicable design criteria, attend Project meetings, communicate with members of the Project team and issue progress reports. The Architect shall coordinate the services provided by the Architect and the Architect's consultants with those services provided by the Owner and the Owner's consultants. 2.1.2 When Project requirements have been sufficiently identified,the Architect shall prepare, and periodically update, a Project schedule that shall identify milestone dates for decisions required of the Owner,design services furnished by the Architect,completion of documentation provided by the Architect, commencement of construction and Substantial Completion of the Work. 2.1.3 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program, budget and aesthetics in developing the design for the Project. 2.1.4 Upon request of the Owner,the Architect shall make a presentation to explain the design of the Project to representatives of the Owner. 2.1.5 The Architect shall submit design documents to the Owner at intervals appropriate to the design process for purposes of evaluation and approval by the Owner. The Architect shall be entitled to rely on approvals received from the Owner in the further development of the design. 2.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. 2.1.7 EVALUATION OF BUDGET AND COST OF THE WORK 2.1.7.1 When the Project requirements have been sufficiently identified, the Architect shall prepare a preliminary estimate of the Cost of the Work.This estimate may be based on current area, volume or similar conceptual estimating techniques. As the design process progresses through the end of the preparation of the Construction Documents,the Architect shall update and refine the preliminary estimate of the Cost of the Work.The Architect shall advise the Owner of any adjustments to previous estimates of the Cost of the Work indicated by changes in Project requirements or general market conditions.If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget,the Architect shall make appropriate recommendations to the Owner to adjust the Project's size,quality or budget,and the Owner shall cooperate with the Architect in making such adjustments. 2.1.7.2 Evaluations of the Owner's budget for the Project,the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work prepared by the Architect represent the Architect's judgment as a design professional familiar with the construction industry. It is recognized,however,that neither the Architect nor the Owner has control over the cost of labor, c, o materials or equipment, over the Contractor's methods of determining bid prices, or over 00A oo° competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's 01997 A I A O budget for the Project or from any estimate of the Cost of the Work or evaluation prepared or AIA DOCUMENT 81414997 agreed to by the Architect. STANDARD FORM SERVICES The American Institute of Architects 1735 New York Avenue,N.W. Washington,D.C.20006-5292 ' 1.4.2 Special Terms and Conditions. Special terms and conditions that modify this Agreement are as follows: Norse ARTICLE 1.5 COMPENSATION 1.5.1 For the Architect's services as described under Article 1.4, compensation shall be computed as follows: Fixed amount of $426,000.00 1.5.2 If the services of the Architect are changed as described in Subparagraph 1.3.3.1,, tthe\and E x h i b i t Architect's compensation shall be adjusted. Such adjustment shall be calculated as 4@9@:ibe4— C in an equitable manner. (Insert basis of compensation, including rates and multiples of Direct Personnel Expense for Principals and employees,and identify Principals and classify employees,if required.Identify specific services to which partic- ular methods of compensation apply.) If a change in services occurs where the basis of compensation is on an hourly arrangement , the following rates would apply: Partner: $120 / hr Associate: $105 / hr Project Manager: $90 / hr ' Project Architect : $85 / hr Staff Architect: $75 / hr Clerical : $50 / hr 1.5.3 For a Change in Services of the Architect's consultants,compensation shall be com ted as a multiple of One hundred ten p e r c(in t 110)%imes the amounts bille 'J the Architect for such services. These changes shall correspond to Exhibit"C" 1.5.4 For Reimbursable Expenses as described in Subparagraph 1.3.9.2, and any other tems included in Paragraph 1.5.5 as Reimbursable Expenses,the compensation shall be computed as a multiple of One hundred ten percent 110% )times the expenses incurred by the Architect,and the Architect's employees and consultants. IIII 1.5.5 Other Reimbursable Expenses,if any,are as follows: All out of pocket expenses of the architect for copiespo. _„ ,o reproductions , faxes , phone, mileage , and the like, o shall be included in the fixed fee in paragraph 1 . 5 . 1 , ® 1997 AIA® excepting only printing costs of bid documents in AIA DOCUMENT B141-1997 excess of 75 copies for distribution to prospective STANDARD FORM bidders , plan centers , building and planning AGREEMENT departments , and the City of Renton. The American Institute of Architects 1735 New York Avenue,N.W. Wa to D.C.20006- 92 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. s 2.1.7.3 In preparing estimates of the Cost of the Work,the Architect shall be permitted to include contingencies for design,bidding and price escalation;to determine what materials,equipment, component systems and types of construction are to be included in the Contract Documents;to make reasonable adjustments in the scope of the Project and to include in the Contract Documents alternate bids as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget for the Cost of the Work. If an increase in the Contract Sum occurring after execution of the Contract between the Owner and the Contractor causes the budget for the Cost of the Work to be exceeded,that budget shall be increased accordingly. 2.1.7.4 If bidding or negotiation has not commenced within go days after the Architect submits the Construction Documents to the Owner, the budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the construction industry. 2.1.7.5 If the budget for the Cost of the Work is exceeded by the lowest bona fide bid or negotiated proposal,the Owner shall: .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Subparagraph 1.3.8.5;or .4 cooperate in revising the Project scope and quality as required to reduce the Cost of the Work. 2.1.7.6 If the Owner chooses to proceed under Clause 2.1.7.5.4,the Architect,without additional compensation, shall modify the documents for which the Architect is responsible under this Agreement as necessary to comply with the budget for the Cost of the Work.The modification of such documents shall be the limit of the Architect's responsibility under this Paragraph 2.1.7.The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not construction is commenced. ARTICLE 2.2 SUPPORTING SERVICES 2.2.1 Unless specifically designated in Paragraph 2.8.3, the services in this Article 2.2 shall be provided by the Owner or the Owner's consultants and contractors. $rchi shall repa e 2.2.1.1 They a pro ram setrfing forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, special equipment, systems and site requirements. 2.2.1.2 The Owner shall furnish surveys to describe physical characteristics,legal limitations and utility locations for the site of the Project,and a written legal description of the site.The surveys and legal information shall include, as applicable,grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage;rights-of-way,restrictions,easements, encroachments,zoning,deed restrictions,boundaries and contours of the site;locations,dimen- sions and necessary data with respect to existing buildings, other improvements and trees; and IIII information concerning available utility services and lines, both public and private, above and below grade,including inverts and depths.All the information on the survey shall be referenced o 0 to a Project benchmark. oo Do° 0 2.2.1.3 The Owner shall furnish services of geotechnical engineers which may include but are not 01997 A 1 A limited to test borings,test pits,determinations of soil bearing values,percolation tests,evalua- AIA DOCUMENT B141-1997 STANDARD FORM tions of hazardous materials, ground corrosion tests and resistivity tests, including necessary SERVICES operations for anticipating subsoil conditions,with reports and appropriate recommendations. The American Institute of Architects 1735 New York Avenue,N.W. Washington,D.C.20006-5292 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. ARTICLE 2.3 EVALUATION AND PLANNING SERVICES 2.11 The Architect shall provide a preliminary evaluation of the information furnished by the Owner under this Agreement, including the Owner's program and schedule requirements and budget for the Cost of the Work, each in terms of the other. The Architect shall review such information to ascertain that it is consistent with the requirements of the Project and shall notify the Owner of any other information or consultant services that may be reasonably needed for the Project. 2.3.2 The Architect shall provide a preliminary evaluation of the Owner's site for the Project based on the information provided by the Owner of site conditions, and the Owner's program, schedule and budget for the Cost of the Work. 2.3.3 The Architect shall review the Owner's proposed method of contracting for construction services and shall notify the Owner of anticipated impacts that such method may have on the Owner's program,financial and time requirements,and the scope of the Project. ARTICLE 2.4 DESIGN SERVICES 2.4.1 The Architect's design services shall include normal structural,mechanical and electrical engineering services. 2.4.2 SCHEMATIC DESIGN DOCUMENTS 2.4.2.1 The Architect shall provide Schematic Design Documents based on the mutually agreed- upon program,schedule,and budget for the Cost of the Work.The documents shall establish the conceptual design of the Project illustrating the scale and relationship of the Project components. The Schematic Design Documents shall include a conceptual site plan, if appropriate, and preliminary building plans, sections and elevations. At the Architect's option, the Schematic Design Documents may include study models,perspective sketches,electronic modeling or com- binations of these media. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. 2.4.3 DESIGN DEVELOPMENT DOCUMENTS 2.4.3.1 The Architect shall provide Design Development Documents based on the approved Schematic Design Documents and updated budget for the Cost of the Work. The Design Development Documents shall illustrate and describe the refinement of the design of the Project, establishing the scope,relationships,forms,size and appearance of the Project by means of plans, sections and elevations, typical construction details; and equipment layouts. The Design Development Documents shall include specifications that identify major materials and systems and establish in general their quality levels. 2.4.4 CONSTRUCTION DOCUMENTS 2.4.4.1 The Architect shall provide Construction Documents based on the approved Design Development Documents and updated budget for the Cost of the Work. The Construction I Documents shall set forth in detail the requirements for construction of the Project. The Construction Documents shall include Drawings and Specifications that establish in detail the o. o quality levels of materials and systems required for the Project. o. o D 2.4.4.2 During the development of the Construction Documents, the Architect shall assist the ®1 9 9 7 A I A@ Owner in the development and preparation of. (1) bidding and procurement information which AIA DOCUMENT B141-1997 STANDARD FORM describes the time,place and conditions of bidding;bidding or proposal forms;and the form of SERVICES agreement between the Owner and the Contractor; and (2) the Conditions of the Contract for Construction (General,Supplementary and other Conditions). The Architect also shall compile The American Institute of Architects the Project Manual that includes the Conditions of the Contract for Construction and fshi17 New York Avenue,N.w. Specifications and may include bidding requirements and sample forms. ngton,D.C.20006-5292 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. 1%W Vfr ARTICLE 2.5 CONSTRUCTION PROCUREMENT SERVICES 2.5.1 The Architect shall assist the Owner in obtaining eiRtei competitive bids er-megeiiaied pr.epesais and shall assist the Owner in awarding and preparing contracts for construction. 2.5.2 The Architect shall assist the Owner in establishing a list of prospective bidders or con- tractors. 2.5.3 The Architect shall assist the Owner in bid validation and determi- nation of the successful bid @~---@p @sal iF�If requested by the Owner,the Architect shall noti- fy all prospective bidders or contractors of the bid sr rorereeal results. 2.5.4 COMPETITIVE BIDDING 2.5.4.1 Bidding Documents shall consist of bidding requirements, proposed contract forms, General Conditions and Supplementary Conditions,Specifications and Drawings. 2.5.4.2 If requested by the Owner,the Architect shall arrange for procuring the reproduction of Bidding Documents for distribution to prospective bidders.The Owner shall-pay dir-eretl-t f"F44e —cost F_^~_ 1,• ';^ ar.s 11 reimburse the Architect for such expensesXw h e n the quantity of documents exceed those enumerated in paragraph 1 . 5 . 5. 2.5.4.3 If requested by the Owner, the Architect shall distribute the Bidding Documents to prospective bidders and request their return upon completion of the bidding process. The Architect shall maintain a log of distribution and retrieval,and the amounts of deposits,if any, received from and returned to prospective bidders. 2.5.4.4 The Architect shall consider requests for substitutions, if permitted by the Bidding Documents, and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. 2.5.4.5 The Architect shall participate in or,at the Owner's direction,shall organize and conduct a pre-bid conference for prospective bidders. 2.5.4.6 The Architect shall prepare responses to questions from prospective bidders and provide clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda. 2.5.4.7 The Architect shall participate in or,at the Owner's direction,shall organize and conduct the opening of the bids. The Architect shall subsequently document and distribute the bidding results,as directed by the Owner. 0 o. o 4t@ eosi 4 4,.11 r-RimW.....,.+h.. A....h;+,,,-+ F,.«6 ,-h . �OL>�J•p� 0 01997 AIA® . .�+i. ...............a:,.,, , AIA DOCUMENT 8141-1997 STANDARD FORM SERVICES The American Institute of Architects 1735 New York Avenue,N.W. Washington,D.C.20006-5292 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. ARTICLE 2.6 CONTRACT ADMINISTRATION SERVICES 2.6.1 GENERAL ADMINISTRATION 2.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in the edition of AIA Document A2o1,General Conditions of the Contract for Construction,current as of the date of this Agreement. Modifications made to the General Conditions,when adopted as part of the Contract Documents,shall be enforceable under this Agreement only to the extent that they are consistent with this Agreement or approved in writing by the Architect. 2.6.1.2 The Architect's responsibility to provide the Contract Administration Services under this Agreement commences with the award of the initial Contract for Construction and terminates at the issuance to the Owner of the final Certificate for Payment. However,the Architect shall be entitled to a Change in Services in accordance with Paragraph 2.8.2 V.44,014 GA-444-P Of ALIQ M" and Exhibit 'C ' . 2.6.1.3 The Architect shall be a representative of and shall advise and consult with the Owner dur- ing the provision of the Contract Administration Services.The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement unless otherwise modified by written amendment. 2.6.1.4 Duties,responsibilities and limitations of authority of the Architect under this Article 2.6 shall not be restricted, modified or extended without written agreement of the Owner and Architect with consent of the Contractor,which consent will not be unreasonably withheld. 2.6.1.5 The Architect shall review properly prepared, timely requests by the Contractor for additional information about the Contract Documents. A properly prepared request for additional information about the Contract Documents shall be in a form prepared or approved by the Architect and shall include a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. 2.6.1.6 If deemed appropriate by the Architect,the Architect shall on the Owner's behalf prepare, reproduce and distribute supplemental Drawings and Specifications in response to requests for information by the Contractor. 2.6.1.7 The Architect shall interpret and decide matters concerning performance of the Owner and Contractor under,and requirements of,the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. 2.6.1.8 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of °o c o° drawings.When making such interpretations and initial decisions,the Architect shall endeavor to ° secure faithful performance by both Owner and Contractor, shall not show partiality to either, ©19 9 7 A I A® and shall not be liable for the results of interpretations or decisions so rendered in good faith. AIA DOCUMENT B141-1997 STANDARD FORM SERVICES 2.6.1.9 The Architect shall render initial decisions on claims,disputes or other matters in question between the Owner and Contractor as provided in the Contract Documents. However, the The American Institute of Architects Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the 1735 New York Avenue, N.W. intent expressed in the Contract Documents. Washington, D.C.20006-5292 pl� + WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. C7 J 2.6.2 EVALUATIONS OF THE WORK 2.6.2.1 The Architect,as a representative of the Owner,shall visit the site at intervals appropriate to the stage of the Contractor's operations,or as otherwise agreed by the Owner and the Architect in Article 2.8, (1) to become generally familiar with and to keep the Owner informed about the progress and quality of the portion of the Work completed,(2) to endeavor to guard the Owner against defects and deficiencies in the Work,and (3)to determine in general if the Work is being performed in a manner indicating that the Work,when fully completed,will be in accordance with the Contract Documents.However,the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work.The Architect shall neither have control over or charge of,nor be responsible for,the construction means,methods, techniques,sequences or procedures,or for safety precautions and programs in connection with the Work,since these are solely the Contractor's rights and responsibilities under the Contract Documents. 2.6.2.2 The Architect shall report to the Owner known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor. However, the Architect shall not be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions,but shall not have control over or charge of and shall not be responsible for acts or omissions of the Contractor, Subcontractors, or their agents or employees,or of any other persons or entities performing portions of the Work. 2.6.2.3 The Architect shall at all times have access to the Work wherever it is in preparation or progress. 2.6.2.4 Except as otherwise provided in this Agreement or when direct communications have been specially authorized,the Owner shall endeavor to communicate with the Contractor through the Architect about matters arising out of or relating to the Contract Documents.Communications by and with the Architect's consultants shall be through the Architect. 2.6.2.5 The Architect shall have authority to reject Work that does not conform to the Contract Documents.Whenever the Architect considers it necessary or advisable,the Architect will have authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents,whether or not such Work is fabricated,installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor,Subcontractors,material and equipment suppliers,their agents or employees or other persons or entities performing portions of the Work. 2.6.3 CERTIFICATION OF PAYMENTS TO CONTRACTOR 2.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue Certificates for Payment in such.amounts. The Architect's certification for payment shall constitute a representation to the Owner,based on the Architect's evaluation of the Work as pro- III I vided in Paragraph 2.6.2 and on the data comprising the Contractor's Application for Payment, that the Work has progressed to the point indicated and that,to the best of the Architect's knowl- edge, information and belief, the quality of the Work is in accordance with the Contract °000a° Documents.The foregoing representations are subject (1) to an evaluation of the Work for con- o formance with the Contract Documents upon Substantial Completion, (2) to results of subse- 01997 A I A quent tests and inspections,(3)to correction of minor deviations from the Contract Documents AIA DOCUMENT B1411997 prior to completion,and(4)to specific qualifications expressed by the Architect. STANDARD FORM SERVICES The American Institute of Architects 1735 New York Avenue,N.W. 'Washington,D.C.20006-5292 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. 2.63.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has(i)made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment,or(4)ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. 2.63.3 The Architect shall maintain a record of the Contractor's Applications for Payment. 2.6.4 SUBMITTALS 2.6.4.1 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents.The Architect's action shall be taken with such reasonable promptness as to cause no delay in the Work or in the activities of the Owner, Contractor or separate contractors,while allowing sufficient time in the Architect's professional judgment to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities,or for substantiating instructions for installation or performance of equipment or systems, all of which remain the responsibility of the Contractor as required by the Contract Documents.The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect,of any construction means,methods,techniques,sequences or procedures.The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. 2.6.4.2 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. 2.6.4.3 If professional design services or certifications by a design professional related to systems, materials or equipment are specifically required of the Contractor by the Contract Documents, the Architect shall specify appropriate performance and design criteria that such services must satisfy. Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor shall bear such professional's written approval when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services,certifications or approvals performed by such design professionals. 2.6.5 CHANGES IN THE WORK 2.6.5.1 The Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents.The Architect may authorize minor changes in the Work not involving an adjustment in Contract Sum or an b4ew�� extension of the Contract Time which are consistent with the intent of the Contract Documents. If necessary,the Architect shall prepare,reproduce and distribute Drawings and Specifications to describe Work to be added,deleted or modified,as provided in Paragraph 2.8.2. ..O [� 2.6.5.2 The Architect shall review properly prepared,timely requests by the Owner or Contractor 01997 A I A O for changes in the Work, including adjustments to the Contract Sum or Contract Time. A AIA DOCUMENT B141-1997 properly prepared request for a change in the Work shall be accompanied by sufficient support- STANDARD FORM SERVICES ing data and information to permit the Architect to make a reasonable determination without extensive investigation or preparation of additional drawings or specifications. If the Architect The American Institute of Architects 1735 New York Avenue,N.W. Washings n, C.20006-5292 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. determines that requested changes in the Work are not materially different from the requirements of the Contract Documents,the Architect may issue an order for a minor change in the Work or recommend to the Owner that the requested change be denied. 2.6.5.3 If the Architect determines that implementation of the requested changes would result in a material change to the Contract that may cause an adjustment in the Contract Time or Contract Sum, the Architect shall make a recommendation to the Owner, who may authorize further investigation of such change.Upon such authorization,and based upon information furnished by the Contractor,if any,the Architect shall estimate the additional cost and time that might result from such change, including any additional costs attributable to a Change in Services of the Architect. With the Owner's approval, the Architect shall incorporate those estimates into a Change Order or other appropriate documentation for the Owner's execution or negotiation with the Contractor. 2.6.5.4 The Architect shall maintain records relative to changes in the Work. 2.6.6 PROJECT COMPLETION 2.6.6.1 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion,shall receive from the Contractor and forward to the Owner,for the Owner's review and records,written warranties and related documents required by the Contract Documents and assembled by the Contractor,and shall issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. 2.6.6.2 The Architect's inspection shall be conducted with the Owner's Designated Representative to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. 2.6.6.3 When the Work is found to be substantially complete, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor,including any amounts needed to pay for final completion or correction of the Work. 2.6.6.4 The Architect shall receive from the Contractor and forward to the Owner: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment and (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens. ARTICLE 2.7 FACILITY OPERATION SERVICES 2.71 The Architect shall meet with the Owner or the Owner's Designated Representative promptly after Substantial Completion to review the need for facility operation services. 2.7.2 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion,the Architect shall conduct a meeting with the Owner and the Owner's o 0 Designated Representative to review the facility operations and performance and to make oo° appropriate recommendations to the Owner. o ®1997 A1A® AIA DOCUMENT B141-1997 STANDARD FORM SERVICES The American Institute of Architects 1735 New York Avenue,N.W. Washington,D.C.20006-5292 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. c)( t( ARTICLE 2.8 SCHEDULE OF SERVICES 3 ;a a h,.+ham tin to f 1 r-ffi wing, p.od.�� ,.l �-�—�•-T'e�'e1V$-vrz&E� S13Af3-ac�aLrvxxi�x xoaa`cc au°i8° -vim-eels to r�'isits to t r@ siw by th@ Ar-E; i4@C4 Raker.Ifle-d14i:a I +;.,,, Q, the nrniect d ,r;nn r nncfn,�f;nn .3 kip to / +;.,148 f any o-+;nr, of the Work to- 4—pler-mil4p W ha ,-14 powiQQ QC the W rt_ .v:lnt c irsccra 4 ^i%c with e�ei e�t04-the-'@141ract-Pec ei}t�. '=► tIf3 tv fer a14T poftjon of t•he I.A.4Ork-19de1:e; 2.8.2 The following Design and Contract Administration Services shall be provided by the Architect as a Change in Services in accordance with Paragraph 1.3.3: 4AI410 +0 +h„ "-0144r + 444M C-ARafill +,.a. ..a_EW44f3RASOn „f the Co-Air- of GQQr4i.14Q&iQA jr-QA' 14 n .nr ;o,-+ ,ao nr. .4 providing consultation concerning replacement of Work resulting from fire or other cause during construction; 144--m1wr.of GiaiA4A b)-the Owner-'s C + or.Whor-s rs;ith the Work, makil4g ..ham ofSo n..1+:., +nr-. ,. s z. vii, III 0 0 o. .o 00�.00 bid Of rfeposal requests pro 0 01997 AIA® AIA DOCUMENT B141-1997 STANDARD FORM SERVICES The American Institute of Architects 1735 New York Avenue,N.W. Washington,D.C.20006-5292 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator To legal prosecution. Fr�v IV( I 2.8.3 The Architect shall furnish or provide the following services only if specifically designated: Services Responsibility Location of Service (Architect,Owner or Not Provided) Description .1 Programming .2 Land Survey Services .3 Geotechnical Services .4 Space Schematics/Flow Diagrams A .5 Existing Facilities Surveys A - .6 Economic Feasibility Studies Not provided .7 Site Analysis and Selection .s Environmental Studies and Reports O .9 Owner-Supplied Data Coordination A .10 Schedule Development and Monitoring A .n Civil Design .12 Landscape Design A .13 Interior Design .14 Special Bidding or Negotiation A .15 Value Analysis A .16 Detailed Cost Estimating A .17 On-Site Project Representation A .is Construction Management A .19 Start-Up Assistance .20 Record Drawings A .21 Post-Contract Evaluation .22 Tenant-Related Services Not r o v i d e d .23 Hazardous Materials .24 .25 Description of Services. (Insert descriptions of the services designated.) See Exhibit ' C ' . KA 9.a' oo.� 0 0 ® 1997 AIA® AIA DOCUMENT B1414997 STANDARD FORM SERVICES The American Institute of Architects 1735 New York Avenue,N.W. Washington,D.C.20006-5292 WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. CV P PY 8 1 ARTICLE 2.9 MODIFICATIONS 2.9.1 Modifications to this Standard Form of Architect's Services: Design and Contract Administration,if any,are as follows: None By its execution, this Standard Form of Architect's Services: Design and Contract Administration and modifications hereto are incorporated into the Standard Form of Agreement Between the Owner and Architect,AIA Document B141:-1997,that was entered into by the parties as of the date: c I N E R(Signature) A R H I T E C T(Si na ure) Aflowly'les,8, •i iii Z• I� Jesse Tanner, Mayor David A- FPrn11S ., AIA, Partner 01997 AIA® (Printed name and title) (Printed name and title) AIA DOCUMENT 81414997 ATTEST: STANDARD FORM SERVICES CAUTION:Yo%OsNourcrsi�n'an �9PAIA ActtXe t oy u icensed reproduction.Originals contain the AIA logo The American Institute printed in red;licensed reproductions are those produced in accordance with the Instructions to this document. of Architects 1735 New York Avenue,N.W. 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Y c a�°c c > > w c s ' x _ ° c.E �i m rn _a g c ri 31 c ac a a w x W a m m m m y Im 2 ffi S'a C a d.m c y > c 6 2 � � m ' Q 4' z C c c m c a Q a n� O NV aU u> U ��sa-0 oaUna U €U m ;maaau'Scg U U a a° m 140, Consultant Agreement for EXHIBIT 'C' FIRE STATION#12 City Of Renton and Rice Fergus Architects Page 1 of 2 Change in Service of the Agreement The consultant's fee for this project is a fixed amount that is not tied to either the budget or the square footage of the building, but rather the effort it takes in architectural and engineering services from initial programming to occupancy of a new Fire Station and Emergency Operations Center on the property described in this Agreement. While both parties agree with the understanding that the Architect's fee is all-inclusive,the Architect shall be entitled to an adjustment in the Architect's schedule and compensation under the following circumstances: • If the scope of the project increases by acquisition of additional property. • If the City of Renton,through their designated representative, requests a change to the previously approved design after the completion of the design phase services, if that request requires the Architect to modify drawings or specifications they have already prepared. • A request to re-bid the project by the City of Renton, at no fault or cause of the Architect. • Providing consultation concerning replacement of Work resulting from fire or other cause during construction per paragraph 2.8.2. • Preparation and participation in any mediation, arbitration, or litigation proceedings for which the Architect is not a party. The Architect's fixed fee shall include the Architect's time in resolving construction related disputes up until the filing of such action. • Printing expenses of bid documents in excess of those enumerated in paragraph 1.5.5. • Permit fees,utility charges, connection fees, and the like, for authorities having jurisdiction over the project, are not included in the Architects fee under paragraph 1.3.9.2. • If the Architect is instructed to provide topographic or boundary survey information that would otherwise be provided by the City under paragraph 2.2.1.2. The Architect's fixed fee shall include the lot line elimination services associated with combining the existing eight lots into one. • If the Architect is instructed to provide geotechnical engineering services that would otherwise be provided by the City under paragraph 2.2.1.3. • Consultant Agreement for ,%W EXHIBIT `C' FIRE STATION #12 City Of Renton and Rice Fergus Architects Page 2 of 2 • If the Architect is instructed to provide independent testing and inspection services during construction that would otherwise be provided by the City under paragraph 1.2.2.5. • If the Architect is instructed to provide any services in connection with environmental or hazardous material testing, identification, mitigation, or removal. EXHIBIT "D" CITY OF RENTON .p�N�� HUMAN RESOURCES & RISK MANAGEMENT DEPARTMENT MEMORANDUM DATE: December 20, 2001 TO: Tracy Coleman, Community Services FROM: Miebby, HR&RM Administrator SUBJECT: Ins. Review/Architect Agreement for Fire Station#12 I have reviewed the Certificate of Insurance for the above referenced contract. The insurance coverage,provided for this project,will meet the City's risk management requirements when the following items have been provided for: Commercial General Liability • General Liability $2,000,000 • Products/Completed Operations $2,000,000 aggregate $1,000,000 each occ. • Personal/Advertising Injury $1,000,000 • Fire Damage $50,000 • Medical Payments $5,000 • Stop Gap Liability $1,000,000 Automobile Liability • Auto Liability $1,000,000 Workers' Compensation • Proof Of Workers' Comp show L&I number Umbrella Liability • Umbrella Liability $1,000,000 aggregate $1,000,000 each occ. • Products Completed Operations $1,000,000 Professional Liability • Professional Liability $1,000,000 per claim Builders Risk • The City shall obtain Builders Risk Insurance. Please advise HR&RM when construction will begin. 112 �✓ EXHIBIT "D" lod Cancellation Language • The City requires an unqualified notice of cancellation or non-renewal of an insurance policy. Thus, the language should read as: "Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will endeaver to mail 45 days written notice to the certificate holder named to the left. But e tom it ue'h notiee shall to obligation or-liability of any kind upon the eempany, its agents or- Please provide the revised certificate to HR when received 21 z.