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ENGINEERING ANNUAL CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into on this day of by and between the CITY OF
RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and Carollo Engineers,
Incorporated whose address is 1218 Third Avenue, Suite 1600, Seattle, Washington 98101, at which work will be
available for inspection, hereinafter called the "CONSULTANT."
PROJECT NAME: Existing Force Main Condition Assessment And Lift Station Evaluation Process
WHEREAS, the City has not sufficient qualified engineering employees to provide the engineering within a
reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance
of a qualified professional consulting firm to do the necessary engineering work for the project, and
WHEREAS, the Consultant has represented and by entering into this Agreement now represents, that it is in full
compliance with the statutes of the State of Washington for registration of professional engineers, has a current
valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of
State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform
the work to which they will be assigned in a competent and professional manner, and that sufficient qualified
personnel are on staff or readily available to Consultant to staff this Agreement.
WHEREAS, the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms
and conditions set forth below.
NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below,
the parties hereto agree as follows:
I SCOPE OF WORK
The Consultant shall furnish, and hereby warrants that it has, the necessary equipment, materials, and
professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope
of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein.
The Consultant shall perform all work described in this Agreement in accordance with the latest edition and
amendments to local and state regulations, guidelines and policies.
The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass
judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor
changes, amendments or revisions in the detail of the work as may be required by the City. This item does not
constitute an "Extra Work" item as related in Section VIII of the Agreement.
The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held
responsible for the accuracy of the work, even though the work has been accepted by the City.
II DESIGN CRITERIA
The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent
feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations,
guidelines, and specifications, including, but not limited to the following:
1. Washington State Department of Transportation /American Public Works Association (WSDOT /APWA),
"Standard Specifications for Road, Bridge, and Municipal Construction," as amended by Renton Standard
Specification.
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2. WSDOT /APWA, "Standard Plans for Road, Bridge and Municipal Construction."
3. Washington State Department of Transportation, "Highway Design Manual."
4. American Association of State Highway and Transportation Officials, "Standard Specifications for Highway
Bridges."
5. Washington State Department of Transportation, "Bridge Design Manual, Volumes 1 and 2."
6. Washington State Department of Transportation, "Manual of Highways Hydraulics," except hydrologic
analysis as described in item 14.
7. Washington State Department of Transportation, "Materials Laboratory Outline."
8. Transportation Research Board, "Highway Capacity Manual."
9. U.S. Department of Transportation, Federal Highway Administration, "Manual on Uniform Traffic Control
Devices for Streets and Highways."
10. Washington State Department of Transportation, "Construction Manual."
11. Washington State Department of Transportation, "Local Agency Guidelines."
12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all cases
where they fit design conditions. Renton Design Standards, and Renton Specifications shall be used as they
pertain.
13. Metro Transit, design criteria.
14. King County Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3, 4, and 5.
15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of
Highways and Streets."
III ITEMS TO BE FURNISHED TO THE CONSULTANT BY THE CITY
The City will furnish the Consultant copies of documents which are available to the City that will facilitate the
preparation of the plans, studies, specifications, and estimates within the limits of the assigned work.
All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with
other available sources to obtain data or records available to those agencies. The Consultant shall be responsible
for this and any other data collection to the extent provided for in the Scope of Work. City will provide to
Consultant all data in City's possession relating to Consultants services on the project. Consultant will reasonably
rely upon the accuracy, timeliness, and completeness of the information provided by the City. Should field studies
be needed, the Consultant will perform such work to the extent provided for in the Scope of Work. The City will not
be obligated to perform any such field studies.
IV OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the
Consultant to the City upon completion of the various phases of the work. All such material, including working
documents, notes, maps, drawings, photo, photographic negatives, etc. used in the project, shall become and
remain the property of the City and may be used by it without restriction. Any use of such documents by the City
not directly related to the project pursuant to which the documents were prepared by the Consultant shall be
without any liability whatsoever to the Consultant.
All written documents and products shall be printed on recycled paper when practicable. Use of the chasing -arrow
symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be
printed on both sides of the recycled paper, as feasible.
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V TIME OF BEGINNING AND COMPLETION
The work detailed in the Scope of Work will be performed according to Exhibit B, Time Schedule of Completion,
attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are
to be completed and all products shall be delivered by the Consultant unless there are delays due to factors that
are beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement
until authorized in writing by the City. If, after receiving Notice to Proceed, the Consultant is delayed in the
performance of its services by factors that are beyond its control, the Consultant shall notify the City of the delay
and shall prepare a revised estimate of the time and cost needed to complete the Project and submit the revision
to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically
described as otherwise herein.
Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the
completion of the work may be considered a cause for renegotiation or termination of this Agreement by the other
party.
VI PAYMENT
The Consultant shall be paid by the City for completed work for services rendered under this Agreement as
provided hereinafter as specified in Exhibit C, Cost Estimate. Such payment shall be full compensation for work
performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to
complete the work. All billings for compensation for work performed under this Agreement will list actual time
(days and /or hours) and dates during which the work was performed and the compensation shall be figured
using the rates in Exhibit C. Payment for this work shall not exceed $75,243 without a written amendment to
this contract, agreed to and signed by both parties.
Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in
writing at the time extra work is authorized. (Section VIII "EXTRA WORK ").
A short narrative progress report shall accompany each voucher for progress payment. The report shall include
discussion of any problems and potential causes for delay.
To provide a means of verifying the invoiced salary costs for consultant employees, the City may conduct
employee interviews.
Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related
to this Agreement, which the Consultant may have against the City unless such claims are specifically reserved in
writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not,
however, be a bar to any claims that the City may have against the Consultant or to any remedies the City may
pursue with respect to such claims.
The Consultant and its subconsultants shall keep available for inspection, by the City, for a period of three years
after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or
bearing upon, these records. If any litigation, claim or audit is started before the expiration of the three -year
retention period, the records shall be retained until all litigation, claims or audit findings involving the records
have been resolved. The three -year retention period starts when the Consultant receives final payment.
VII CHANGES IN WORK
The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary
to correct errors appearing therein, when required to do so by the City, without additional compensation.
Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts
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thereof revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. This
work shall be considered as Extra Work and will be paid for as provided in Section VIII.
I•IIIIX3ii 7e1ViTIOM A
The City may desire to have the Consultant perform work or render services in connection with the Project in
addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be
considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope
thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to
whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is
undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any
claim by the Consultant for compensation as Extra Work.
IX EMPLOYMENT
The Consultant warrants that it has not employed or retained any company or person, other than a bona fide
employee working solely for the Consultant, to solicit or secure this contract and that he has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this
Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise
recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
Any and all employees of the Consultant, while engaged in the performance of any work or services required by the
Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any
and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while
so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the
part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered
herein, shall be the sole obligation and responsibility of the Consultant.
The Consultant shall not engage, on a full or part -time basis, or other basis, during the period of the contract, any
professional or technical personnel who are, or have been at any time during the period of this contract, in the
employ of the City except regularly retired employees, without written consent of the City.
If during the time period of this Agreement, the Consultant finds it necessary to increase its professional, technical,
or clerical staff as a result of this work, the Consultant will actively solicit minorities through their advertisement
and interview process.
X NONDISCRIMINATION
The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services
because of race, creed, color, national origin, marital status, sexual orientation, sex, age or handicap except for a
bona fide occupational qualification with regard to, but not limited to the following: employment upgrading;
demotion or transfer; recruitment or any recruitment advertising; layoff or termination's; rates of pay or other
forms of compensation; selection for training; rendition of services. The Consultant understands and agrees that if
it violates this Non - Discrimination provision, this Agreement may be terminated by the City and further that the
Consultant shall be barred from performing any services for the City now or in the future, unless a showing is made
satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely.
XI TERMINATION OF AGREEMENT
A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days
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written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with
subparagraphs C and D below.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory
personnel assigned to the project, the surviving members of the Consultant hereby agree to complete
the work under the terms of this Agreement, if requested to do so by the City. This section shall not be
a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if
the City so chooses.
In the event of the death of any of the parties listed in the previous paragraph, should the surviving
members of the Consultant, with the City's concurrence, desire to terminate this Agreement, payment
shall be made as set forth in Subsection C of this section.
C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant, a
final payment shall be made to the Consultant for actual cost for the work complete at the time of
termination of the Agreement, plus the following described portion of the net fee. The portion of the
net fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work
complete is to the total work required by the Agreement. In addition, the Consultant shall be paid on
the same basis as above for any authorized extra work completed. No payment shall be made for any
work completed after ten (10) days following receipt by the Consultant of the Notice to Terminate. If
the accumulated payment made to the Consultant prior to Notice of Termination exceeds the total
amount that would be due as set forth herein above, then no final payment shall be due and the
Consultant shall immediately reimburse the City for any excess paid.
D. In the event the services of the Consultant are terminated by the City for fault on the part of the
Consultant, the above stated formula for payment shall not apply. In such an event the amount to be
paid shall be determined by the City with consideration given to the actual costs incurred by the
Consultant in performing the work to the date of termination, the amount of work originally required
which was satisfactorily completed to date of termination, whether that work is in a form or of a type
which is usable to the City at the time of termination, the cost to the City of employing another firm to
complete the work required and the time which may be required to do so, and other factors which
affect the value to the City of the work performed at the time of termination. Under no
circumstances shall payment made under this subsection exceed the amount which would have been
made if the formula set forth in subsection C above had been applied.
E. In the event this Agreement is terminated prior to completion of the work, the original copies of all
Engineering plans, reports and documents prepared by the Consultant prior to termination shall become
the property of the City for its use without restriction. Such unrestricted use not occurring as a part of
this project, shall be without liability or legal exposure to the Consultant.
Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of
any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for
failure of the Consultant to perform work required of it by the City. Forbearance of any rights under
the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any
future act or omission by the Consultant.
XII DISPUTES
Any dispute concerning questions of facts in connection with work not disposed of by agreement between the
Consultant and the City shall be referred for determination to the Public Works Administrator or his /her successors
and delegees, whose decision in the matter shall be final and conclusive on the parties to this Agreement.
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In the event that either party is required to institute legal action or proceedings to enforce any of its rights in
this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of
Washington, situated in King County at the Maleng Regional Justice Center in Kent, Washington.
XIII LEGAL RELATIONS
The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the
work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the
laws of Washington.
The Consultant agrees to indemnify, defend and hold the City and its officers and employees harmless from and
shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part
from the Consultant's errors, omissions, or negligent acts under this Agreement provided that nothing herein shall
require the Consultant to indemnify the City against and hold harmless the City from claims, demands or suits
based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are
caused by or result from the concurrent negligence of (a) the Consultant's agents or employees and (b) the City, its
agents, officers and employees, this provision with respect to claims or suits based upon such concurrent
negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the
Consultant's agents or employees except as limited below.
Insurance
The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries
to persons or damage to property which may arise from or in connection with the performance of the work
hereunder by the Consultant, its agents, representatives, or employees.
No Limitation
A. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the
liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity.
B. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1 Automobile Liability insurance covering all owned, non - owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage.
2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal injury and advertising injury. The
City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect
to the work performed for the City.
Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington.
Professional Liability insurance appropriate to the Consultant's profession.
C. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage
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of $1,000,000 per accident.
2 Commercial General Liability insurance shall be written with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate.
3 Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit.
D. Other Insurance Provision
The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be
endorsed to contain that they shall be primary insurance as respect to the City. Any Insurance, self- insurance, or
insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not
contribute with it.
E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
F. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including
but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the
Consultant before commencement of the work.
G. Notice of Cancellation
The Consultant shall provide the City with written notice of any policy cancellation, within two business days of
their receipt of such notice.
H. Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of
contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all
premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole
discretion of the City, offset against funds due the Consultant from the City.
The limits of said insurance shall not, however, limit the liability of Consultant hereunder.
The Consultant shall also submit copies of the declarations pages of relevant insurance policies to the City within 30
days of contract acceptance if requested. The Certification and Declaration page(s) shall be in a form as approved
by the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and no changes in
insurance coverage has occurred, only the Certification Form will be required.
The Consultant shall verify, when submitting first payment invoice and annually thereafter, possession of a current
City of Renton business license while conducting work for the City. The Consultant shall require, and provide
verification upon request, that all subconsultants participating in a City project possess a current City of Renton
business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to conducting
work in City right -of -way. The Consultant's relation to the City shall be at all times as an independent contractor.
It is further specifically and expressly understood that the indemnification provided herein constitute the
Consultant's waiver of immunity under the Industrial Insurance Act, Title 51 RCW, solely for the purposes of this
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indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall
survive the expiration or termination of this agreement.
XIV SUBLETTING OR ASSIGNING OF CONTRACTS
The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of
the City.
XV ENDORSEMENT OF PLANS
The Consultant shall place their certification on all plans, specifications, estimates or any other engineering
data furnished by them in accordance with RCW 18.43.070.
XVI COMPLETE AGREEMENT
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. Any supplements to this Agreement will be in writing and executed and will become part of this
Agreement. No agent, or representative of either party has authority to make, and the parties shall not be bound
by or be liable for, any statement, representation, promise, or agreement not set forth herein. No changes,
amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties
as an amendment to this Agreement.
The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions
hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were
omitted.
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XVII
EXECUTION AND ACCEPTANCE
This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an
original having identical legal effect. The Consultant does hereby ratify and adopt all statements, representations,
warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials
submitted by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions
thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written.
CAROLLO ENGINEERS WASHINGTON, P.C.
LM c �� 4 �• t4• ��
Lara R. Kammereck, P.E. Date
Associate Vice President
Senior Vice President
CITY OF RENTON
De Is Law, Mayor Z Date V IF
ATTEST:
Jason A.jAeth, Deputy City Clerk
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EXHIBIT A
CITY OF RENTON
EXISTING FORCE MAIN CONDITION ASSESSMENT AND LIFT STATION
EVALUATION PROCESS
SCOPE OF SERVICES
SCOPE OF SERVICES
The purpose of this project is to complete a preliminary condition assessment of the City's force
mains and develop an evaluation process for the City's force mains and lift stations. All
summary tables and figures will be developed to be incorporated into the City's Long Range
Wastewater Management Plan (LRWMP) and Operations Master Plan (OMP). The following
tasks under this Scope of Services has been prepared based on Carollo Engineer's
(Consultant) current understanding of the proposed project, previous efforts by Carollo team
members, and discussions with City staff.
TASK 100 - PROJECT MANAGEMENT
The purpose of this task is to manage the work of the project team from notice to proceed
through project completion. Under this task, Consultant will:
• Prepare a Project Management Plan (PMP) that describes project roles and
responsibilities, lists contact information for the project team, describes communications
protocols, quality management, and includes the scope of services, schedule, and budget.
• Conduct regular communications with the City's project manager.
• Conduct quality management activities, including reviews of all deliverables.
• Prepare monthly progress reports. Develop agendas and meetings notes for project
meetings identified herein.
neliverahles
Draft and final PMP.
Monthly progress reports.
Agendas and meeting notes for all meetings.
TASK 200 - SYSTEM INVENTORY AND DATA REVIEW
Task 201 — Collect and Review Existing Data
Consultant will develop an inventory of the City's existing lift stations and force mains based on
available data from the Wastewater Management Plan, existing data within the hydraulic model,
record drawings, and discussions with City staff.
The data collected and reviewed for each lift station will include:
• Pump and motor details (hp, flow, impeller size, pump type, etc.).
• Pump curves.
• Pump maintenance history.
• Wet well configuration (drypit/wetpit).
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• SCADA controls.
• Emergency generator hookup.
• Automatic transfer switch.
• Operation and maintenance.
The data collected for each lift station and force main will likely include the following information:
• Material type.
• Pipe sizes.
• Year of installation.
• Length.
• Discharge manhole location.
• Maintenance history (leaks, repairs, etc.).
• Previous condition assessments.
• As built drawings and specifications (including geotechnical field investigations) for all
pump stations and force mains.
The lift station data within the 2010 LRWMP will be reviewed and updated for the analysis.
Additional data needed for the assessment may include pump curves and pump run times.
Task 202 — Compile Data into Comprehensive Summary
The data will be summarized in tables, similar to the current LRWMP and will be reviewed by
City Staff.
Deliverables
Draft and Final system inventory tables will be summarized in a concise Technical
Memorandum (TM).
TASK 300 - FORCE MAIN CONDITION ASSESSMENT AND RISK
ANALYSIS
Task 301 — Preliminary Risk Assessment
Consultant will conduct a preliminary risk assessment on each force main based on a desktop
analysis that analyzes a variety of factors that affect each force main's likelihood of failure and
consequence of failure. The purpose of the preliminary risk assessment is to identify which force
mains require field inspection and what kind of field data should be gathered. Consideration will
be given to the effort/cost required to gathered the necessary condition information relative to
the value of the asset when determining what field data should be gathered. A final risk
assessment with the proposed field data is not included in this scope.
The preliminary likelihood of failure assessment will be based on the data collected in Task 200
(age, maintenance history, etc.) and on hydraulic performance of the force main. The hydraulic
performance of the force main will be evaluated by reviewing pump drawdown tests performed
by City staff at each lift station and comparing this data to expected performance based on
pump size, design pump curves, and other pertinent design data.
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Consequence of failure for each pump station will be determined by considering a variety of
factors including:
• Length of pipe.
• Proximity to sensitive areas (residences, waterways, etc.).
• Emergency construction access constraints.
• Operational disruptions during unexpected outage.
• Public impacts.
• Potential for regulatory violations.
Methods, recommendations, and conclusions under this task will be summarized in a TM as
part of Task 305.
Task 302 — Force Main Inspection Procedures
Consultant will work with the City to gather necessary field inspection information as determined
under Task 301. Consultant will develop draft procedures for inspecting both non - metallic and
metallic force mains using external visual observations where the force main daylights (such as
at the lift stations and valve boxes) and internal CCTV inspection. The inspection procedures for
the force mains will build on procedures being developed for inspection of the gravity collection
system under a different scope of work.
Access to the force mains will be the primary hurdle to conducting internal inspection.
Consultant will work with the City to develop inspection procedures that consider access
constraints and shut -down requirements. The pump station site visit conducted under Task 401
will be used as an opportunity to identify these constraints.
The City will conduct the internal CCTV inspections and gather data based on these draft
procedures. Once the field inspections have been completed, the Consultant will conduct a
"hotwash" with the City to evaluate how the force main inspection procedures can be improved.
Based on the findings of the hotwash, the Consultant will update the inspection procedures
accordingly and resubmit to the City.
Methods, recommendations, and conclusions under this task will be summarized in a TM as
part of Task 305.
Deliverables
• Draft and Final Force Main Internal and External Inspection Procedures
Task 303 — Force Main Condition Assessment
Using all the data collected, including field inspection data, the Consultant will estimate the
remaining useful life of each force main. Remaining useful life will be determined based on a
variety of knowledge -based research by the Water Environment Research Federation, the
Environmental Protection Agency, and the Consultant's experience.
Using the remaining useful life estimates determined from the field inspections, the preliminary
risk assessment will be updated to incorporate the latest "likelihood of failure" information. The
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final force main risk assessment will be summarized in a matrix that will include weighted scores
for likelihood and consequences.
For force mains where CCTV and visual inspection techniques could not produce sufficient
information about the force main's condition, the Consultant will recommend additional
inspection techniques. Consideration will be given to the effort/cost required to gather the
necessary condition information relative to the value each force main when making these
recommendations.
Additional inspection techniques may include Ultrasonic thickness (UT) measurements,
Broadband Electromagnetic (BEM) scans, in -situ soil resistivity testing, and pipeline electrical
continuity testing. Information regarding the details necessary for planning these inspections will
be summarized for each force main along with the cost to perform the additional inspections.
These costs will be included in the recommended Capital Improvements Plan (Task 304).
Methods, recommendations, and conclusions under this task will be summarized in a TM as
part of Task 305.
Task 304 — Force Main Capital Improvements Plan (CIP)
Consultant will identify force main inspection renewal projects based the results of the force
main condition assessment work and the recommended projects will be prioritized using the
risk -based approach developed in previous tasks. The renewal recommendations will be
coordinated with lift station capacity assessment provided in the Long -range Wastewater Master
Plan's growth and lift station assessment. The schedule and estimated cost will be provided and
summarized in a CIP.
Methods, recommendations, and conclusions under this task will be summarized in a TM as
part of Task 305.
Task 305 — Presentation and TM
The Consultant will facilitate a presentation with the City to present the results of the force main
risk analysis, field inspections, condition assessment, and recommended CIP.
A Draft and Final TM will be provided that summarizes the force main risk analysis, field
inspections, condition assessment, and recommended CIP.
Deliverables
• PowerPoint presentation of Task 300.
• Draft and Final TM.
pw: IlCarollolDocumentslClienYWA IRentonl_ Proposals /Scope_ConditionAssessment.doc Page 4 of 5
TASK 400 - FORCE MAIN AND LIFT STATION MAINTENANCE
GUIDELINES REVIEW
Task 401 - Review Current Design and Maintenance Standards /Practices
Consultant will review current design and maintenance practices of the City's lift stations and
force mains based on as -built drawings and a site visit of the City's critical lift stations. The
purpose of this site visit will be to gather both current design standards and maintenance
practices and visit the City's most critical lift stations. This site visit will also be used as an
opportunity to identify shut -down an access constraints as needed for Task 300.
Task 402 - Force Main and Lift Station Routine Maintenance and Evaluation Guidelines
Consultant will review and recommend routine evaluation and maintenance guidelines for the
City's lift stations and force mains. These guidelines will be developed in coordination with City
staff and incorporated into the City's regular maintenance program and OMP. Guidelines will
also build on current efforts to develop inspection practices for the gravity sewers.
The purpose of the lift station and force main maintenance and inspection guidelines is to help
the City maintain the lift station and force main assets at an acceptable level of risk while
meeting the City's desired level of service goals. The recommended routine maintenance and
inspection activities will be based on industry best practices for successful maintenance and
operation of the force main and lift station in light of the physical and environmental conditions
under which the City's system operates.
Force main and lift station preventative maintenance guidelines will include planning,
scheduling, and performing preventative maintenance of the lift station assets and force mains.
Protocols to help ensure maintenance practices are followed will also be recommended.
Force main inspection guidelines will include inspection techniques, procedures, and inspection
frequencies for each force main. Inspection frequencies will be prioritized based on the risk
analysis conducted in Task 300. Consultant will also recommend procedures for documenting
and recording inspection data in coordination with existing procedures for the gravity sewers.
Lift station evaluation guidelines and evaluation frequencies will be recommended. Evaluation
guidelines will include methods for assessing the general condition of the wet well, internal
piping, valving, pump performance, controls, and communications.
A draft TM will be prepared for City review. Comments will be incorporated into a final TM that
will be incorporated into the City's OMP.
Deliverables
Draft and Final Force Main and Lift Station Routine Maintenance and Evaluation
Guidelines TM. Text, Tables and figures will be formatted so that they can be used in
update of the City's OMP.
pw: / /Carollo /Documents /ClienYWA/ Renton /_ Proposals /Scope_ConditionAssessment.doc Page 5 of 5
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EXHIBIT C
FEE SCHEDULE
CAROLLO ENGINEERS, INC.
As of January 1, 2013
Project Equipment Communication Expense 9.75
(PECE) Per DL Hour
Other Direct Expenses
Travel and Subsistence at cost
Mileage at IRS Reimbursement Rate $.565 per mile
Effective January 1, 2013
Subconsultant
Hourly Rate
Engineers /Scientists
cost + 10%
Assistant Professional
$137.00
Professional
145.00
Project Professional
175.00
Lead Project Professional
190.00
Technicians
Technicians
134.00
Support Staff
Document Processing / Clerical
90.00
Project Equipment Communication Expense 9.75
(PECE) Per DL Hour
Other Direct Expenses
Travel and Subsistence at cost
Mileage at IRS Reimbursement Rate $.565 per mile
Effective January 1, 2013
Subconsultant
cost + 10%
Other Direct Cost
cost + 10%
Expert Witness
Rate x 2.0
Senior Process Specialist
Rate x 2.0
This fee schedule is subject to annual revisions due to labor adjustments.
pw: / /Carollo /Documents /Client/WA/Renton /_Proposals /Exhibit C - Fee Schedule.docx