HomeMy WebLinkAboutContract E1-2012
' CAG-14-020
ENGINEERING
ANNUAL CONSULTANT AGREEMENT
THIS AGREEMENT,made and entered into on this�'day of T.G . Ow/T 'by and between the CITY OF
RENTON,WASHINGTON,A MUNICIPAL CORPORATION HEREINAFTER CALLED THE"CITY," and BHC Consultants,
LLC whose address is 1601 Fifth Avenue,Suite 500,Seattle,WA 98101, at which work will be available for
inspection, hereinafter called the "CONSULTANT."
PROJECT NAME:Central Renton Sewer Interceptor Reline& Upsize Project
WHEREAS,the City has not sufficient qualified engineering employees to provide the engineering within a
reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance
of a qualified professional consulting firm to do the necessary engineering work for the project,and
WHEREAS,the Consultant has represented and by entering into this Agreement now represents,that it is in full
compliance with the statutes of the State of Washington for registration of professional engineers, has a current
valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of
State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform
the work to which they will be assigned in a competent and professional manner,and that sufficient qualified
personnel are on staff or readily available to Consultant to staff this Agreement.
WHEREAS,the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms
and conditions set forth below.
NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below,
the parties hereto agree as follows:
SCOPE OF WORK
The Consultant shall furnish, and hereby warrants that it has,the necessary equipment, materials,and
professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A,Scope
of Work,which is attached hereto and incorporated into this Agreement as though fully set forth herein.
The Consultant shall perform all work described in this Agreement in accordance with the latest edition and
amendments to local and state regulations,guidelines and policies.
The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass
judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor
changes, amendments or revisions in the detail of the work as may be required by the City. This item does not
constitute an "Extra Work" item as related in Section VIII of the Agreement.
The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held
responsible for the accuracy of the work, even though the work has been accepted by the City.
11
DESIGN CRITERIA
The City will designate the basic premises and criteria for the work needed. Reports and plans,to the extent
feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations,
guidelines, and specifications, including, but not limited to the following:
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1. Washington State Department of Transportation/American Public Works Association (WSDOT/APWA),
"Standard Specifications for Road, Bridge, and Municipal Construction,"as amended by Renton Standard
Specification.
2. WSDOT/APWA, "Standard Plahs for Road, Bridge and Municipal Construction."
3. Washington State Department of Transportation, "Highway Design Manual."
4. American Association of State Highway and Transportation Officials,"Standard Specifications for
Highway Bridges."
5. Washington State Department of Transportation, "Bridge Design Manual,Volumes 1 and 2."
6. Washington State Department of Transportation, "Manual of Highways Hydraulics," except hydrologic
analysis as described in item 14.
7. Washington State Department of Transportation, "Materials Laboratory Outline."
8. Transportation Research Board, "Highway Capacity Manual."
9. U.S. Department of Transportation, Federal Highway Administration, "Manual on Uniform Traffic
Control Devices for Streets and Highways."
10. Washington State Department of Transportation, "Construction Manual."
11. Washington State Department of Transportation, "Local Agency Guidelines."
12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all
cases where they fit design conditions. Renton Design Standards, and Renton Specifications shall be
used as they pertain.
13. Metro Transit, design criteria.
14. King County Surface Water Design Manual,Sections 1.2 and 1.3 of Chapter 1,and Chapters 3,4,
and 5.
15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of
Highways and Streets."
III
ITEMS TO BE FURNISHED TO THE CONSULTANT
BY THE CITY
The City will furnish the Consultant copies of documents which are available to the City that will facilitate the
preparation of the plans,studies,specifications,and estimates within the limits of the assigned work.
All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with
other available sources to obtain data or records available to those agencies. The Consultant shall be responsible
for this and any other data collection to the extent provided for in the Scope of Work. City will provide to
Consultant all data in City's possession relating to Consultants services on the project. Consultant will reasonably
rely upon the accuracy,timeliness, and completeness of the information provided by the City. Should field studies
be needed,the Consultant will perform such work to the extent provided for in the Scope of Work. The City will not
be obligated to perform any such field studies.
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IV
OWNERSHIP OF PRODUCTS AND
DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
Documents,exhibits or other presentations for the work covered by this Agreement shall be furnished by the
Consultant to the City upon completion of the various phases of the work_ All such material, including working
documents, notes, maps, drawings, photo, photographic negatives,etc. used in the project,shall become and
remain the property of the City and may be used by it without restriction. Any use of such documents by the City
not directly related to the project pursuant to which the documents were prepared by the Consultant shall be
without any liability whatsoever to the Consultant.
All written documents and products shall be printed on recycled paper when practicable. Use of the chasing-arrow
symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be
printed on both sides of the recycled paper, as feasible.
V
TIME OF BEGINNING AND COMPLETION
The work detailed in the Scope of Work will be performed according to Exhibit B,Time Schedule of Completion,
attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are
to be completed and all products shall be delivered by the Consultant unless there are delays due to factors that
are beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement
until authorized in writing by the City. If, after receiving Notice to Proceed,the Consultant is delayed in the
performance of its services by factors that are beyond its control,the Consultant shall notify the City of the delay
and shall prepare a revised estimate of the time and cost needed to complete the Project and submit the revision
to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically
described as otherwise herein.
Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the
completion of the work may be considered a cause for renegotiation or termination of this Agreement by the other
party.
VI
PAYMENT
The Consultant shall be paid by the City for completed work for services rendered under this Agreement as
provided hereinafter as specified in Exhibit C, Cost Estimate. Such payment shall be full compensation for work
performed or services rendered and for all labor, materials,supplies, equipment,and incidentals necessary to
complete the work. All billings for compensation for work performed under this Agreement will list actual time
(days and/or hours)and dates during which the work was performed and the compensation shall be figured using
the rates in Exhibit C. Payment for this work shall not exceed$97,358.00 without a written amendment to this
contract,agreed to and signed by both parties.
Cost Plus Net Fee
Payment for work accomplished shall be on the basis of the Consultant's actual cost plus a net fee. The actual cost
includes direct salary cost,overhead,and direct non-salary cost.
1. The direct salary cost is the salary expense for professional and technical personnel and principals for
the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The
direct salary costs are set forth in the attached Exhibit C and by this reference made a part of this
Agreement.
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2. The overhead costs as identified on Exhibit C are determined as 183 percent of the direct salary cost and
by this reference made a part of this Agreement. The overhead cost rate is an estimate based on
currently available accounting information and shall be used for all progress payments over the period
of the contract.
3. The direct non-salary costs are those costs directly incurred in fulfilling the terms of this Agreement,
including, but not limited to travel, reproduction,telephone, supplies,and fees of outside consultants.
The direct non-salary costs are specified in Exhibit C, Cost Estimate.. Billings for any direct non-salary
costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants
and services shall be on the basis of times the invoiced amount.
4. The net fee,which represents the Consultants profit shall be 15 percent of direct salary plus overhead
costs. This fee is based on the Scope of Work and the estimated labor hours therein. In the event a
supplemental agreement is entered into for additional work by the Consultant,the supplemental
agreement will include provision for the added costs and an appropriate additional fee. The net fee will
be prorated and paid monthly in proportion to the percentage of the project completed as estimated in
the Consultant's monthly progress reports and approved by the City. Any portion of the net fee not
previously paid in the monthly payments shall be included in the final payment,subject to the provisions
of Section XI entitled TERMINATION OF AGREEMENT.
5. Progress payments may be claimed monthly for direct costs actually incurred to date as supported by
detailed statements,for overhead costs and for a proportionate amount of the net fee payable to the
Consultant based on the estimated percentage of the completion of the services to date. Final payment
of any balance due the Consultant of the gross amount earned will be made promptly upon its
verification by the City after completion and acceptance by the City of the work under this Agreement.
Acceptance, by the Consultant of final payment shall constitute full and final satisfaction of all amounts
due or claimed to be due.
Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing
at the time extra work is authorized. (Section VIII "EXTRA WORK").
A short narrative progress report shall accompany each voucher for progress payment. The report shall include
discussion of any problems and potential causes for delay.
To provide a means of verifying the invoiced salary costs for consultant employees,the City may conduct employee
interviews.
Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related to
this Agreement,which the Consultant may have against the City unless such claims are specifically reserved in
writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not, however,
be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with
respect to such claims.
The Consultant and its subconsultants shall keep available for inspection, by the City,for a period of three years
after final payment,the cost records and accounts pertaining to this Agreement and all items related to,or bearing
upon,these records. If any litigation,claim or audit is started before the expiration of the three-year retention
period,the records shall be retained until all litigation,claims or audit findings involving the records have been
resolved. The three-year retention period starts when the Consultant receives final payment.
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VII
CHANGES IN WORK
The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary
to correct errors appearing therein,when required to do so by the City,without additional compensation.
Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts
thereof revised,the Consultant shall make such revisions, if requested and as directed by the City in writing. This
work shall be considered as Extra Work and will be paid for as provided in Section VIII.
VIII
EXTRA WORK
The City may desire to have the Consultant perform work or render services in connection with the Project in
addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be
considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope
thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to
whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is
undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any
claim by the Consultant for compensation as Extra Work.
IX
EMPLOYMENT
The Consultant warrants that it has not employed or retained any company or person,other than a bona fide
employee working solely for the Consultant,to solicit or secure this contract and that he has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the Consultant,any fee,
commission, percentage, brokerage fee,gifts or any other consideration,contingent upon or resulting from the
award or making of this contract. For breach or violation of this warranty,the City shall have the right to annul this
Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise
recover,the full amount of such fee,commission, percentage, brokerage fee,gift or contingent fee.
Any and all employees of the Consultant, while engaged in the performance of any work or services required by the
Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any
and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees,while
so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the
part of the Consultant's employees,while so engaged on any of the work or services provided to be rendered
herein,shall be the sole obligation and responsibility of the Consultant.
The Consultant shall not engage,on a full or part-time basis, or other basis,during the period of the contract, any
professional or technical personnel who are, or have been at any time during the period of this contract, in the
employ of the City except regularly retired employees,without written consent of the City.
If during the time period of this Agreement,the Consultant finds it necessary to increase its professional,technical,
or clerical staff as a result of this work,the Consultant will actively solicit minorities through their advertisement
and interview process.
X
NONDISCRIMINATION
The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services
because of race,creed, color, national origin, marital status, sexual orientation,sex, age or handicap except for a
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bona fide occupational qualification with regard to, but not limited to the following: employment upgrading;
demotion or transfer; recruitment or any recruitment advertising; layoff or termination's; rates of pay or other
forms of compensation;selection for training; rendition of services. The Consultant understands and agrees that if
it violates this Non-Discrimination provision,this Agreement may be terminated by the City and further that the
Consultant shall be barred from performing any services for the City now or in the future, unless a showing is made
satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely.
XI
TERMINATION OF AGREEMENT
A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days
written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with
subparagraphs C and D below.
B. In the event of the death of a member, partner or officer of the Consultant,or any of its supervisory
personnel assigned to the project,the surviving members of the Consultant hereby agree to complete
the work under the terms of this Agreement, if requested to do so by the City. This section shall not be
a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if
the City so chooses.
In the event of the death of any of the parties listed in the previous paragraph,should the surviving
members of the Consultant,with the City's concurrence, desire to terminate this Agreement, payment
shall be made as set forth in Subsection C of this section.
C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant,
a final payment shall be made to the Consultant for actual cost for the work complete at the time of
termination of the Agreement, plus the following described portion of the net fee. The portion of the
net fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work
complete is to the total work required by the Agreement. In addition,the Consultant shall be paid on
the same basis as above for any authorized extra work completed. No payment shall be made for any
work completed after ten (10) days following receipt by the Consultant of the Notice to Terminate. If
the accumulated payment made to the Consultant prior to Notice of Termination exceeds the total
amount that would be due as set forth herein above,then no final payment shall be due and the
Consultant shall immediately reimburse the City for any excess paid.
D. In the event the services of the Consultant are terminated by the City for fault on the part of the
Consultant,the above stated formula for payment shall not apply. In such an event the amount to be
paid shall be determined by the City with consideration given to the actual costs incurred by the
Consultant in performing the work to the date of termination,the amount of work originally required
which was satisfactorily completed to date of termination,whether that work is in a form or of a type
which is usable to the City at the time of termination,the cost to the City of employing another firm to
complete the work required and the time which may be required to do so,and other factors which
affect the value to the City of the work performed at the time of termination. Under no circumstances
shall payment made under this subsection exceed the amount which would have been made if the
formula set forth in subsection C above had been applied.
E. In the event this Agreement is terminated prior to completion of the work,the original copies of all
Engineering plans, reports and documents prepared by the Consultant prior to termination shall become
the property of the City for its use without restriction. Such unrestricted use not occurring as a part of
this project,shall be without liability or legal exposure to the Consultant.
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F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of
any type it may have against the Consultant for any breach of this Agreement by the Consultant,or for
failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the
Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future
act or omission by the Consultant.
XII
DISPUTES
Any dispute concerning questions of facts in connection with work not disposed of by agreement between the
Consultant and the City shall be referred for determination to the Public Works Administrator or his/her successors
and delegees,whose decision in the matter shall be final and conclusive on the parties to this Agreement.
In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this
Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of
Washington, situated in King County at the Maleng Regional Justice Center in Kent,Washington.
XIII
LEGAL RELATIONS
The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the
work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the
laws of Washington.
The Consultant agrees to indemnify,defend and hold the City and its officers and employees harmless from and
shall process and defend at its own expense all claims,demands or suits at law or equity arising in whole or part
from the Consultant's errors, omissions,or negligent acts under this Agreement provided that nothing herein shall
require the Consultant to indemnify the City against and hold harmless the City from claims, demands or suits
based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are
caused by or result from the concurrent negligence of(a)the Consultant's agents or employees and (b)the City, its
agents,officers and employees,this provision with respect to claims or suits based upon such concurrent
negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the
Consultant's agents or employees except as limited below.
Insurance
The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries
to persons or damage to property which may arise from or in connection with the performance of the work
hereunder by the Consultant, its agents, representatives,or employees.
No Limitation
A. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the
liability of the Consultant to the coverage provided by such insurance,or otherwise limit the City's
recourse to any remedy available at law or in equity.
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B. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office(ISO)form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary,the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises,operations, independent contractors and personal injury and advertising
injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the City.
3. Workers'Compensation coverage as required by the Industrial Insurance laws of the State of Washington.
4. Professional Liability insurance appropriate to the Consultant's profession.
C. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage
of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than$1,000,000 each
occurrence,$2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than$1,000,000 per claim and
$1,000,000 policy aggregate limit.
D. Other Insurance Provision
The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be
endorsed to contain that they shall be primary insurance as respect to the City. Any Insurance,self-insurance,or
insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not
contribute with it.
E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
F. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including
but not necessarily limited to the additional insured endorsement,evidencing the insurance requirements of the
Consultant before commencement of the work.
G. Notice of Cancellation
The Consultant shall provide the City with written notice of any policy cancellation,within two business days of
their receipt of such notice.
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H. Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of
contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or,at its discretion, procure or renew such insurance and pay any and all
premiums in connection therewith,with any sums so expended to be repaid to the City on demand,or at the sole
discretion of the City,offset against funds due the Consultant from the City.
The limits of said insurance shall not,however, limit the liability of Consultant hereunder.
The Consultant shall also submit copies of the declarations pages of relevant insurance policies to the City within 30
days of contract acceptance if requested. The Certification and Declaration page(s) shall be in a form as approved
by the City. If the City's Risk Manager has the Declaration page(s)on file from a previous contract and no changes
in insurance coverage has occurred, only the Certification Form will be required.
The Consultant shall verify,when submitting first payment invoice and annually thereafter, possession of a current
City of Renton business license while conducting work for the City. The Consultant shall require,and provide
verification upon request, that all subconsultants participating in a City project possess a current City of Renton
business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to conducting
work in City right-of-way. The Consultant's relation fo.the City shall be at all times as an independent contractor.
It is further specifically and expressly understood that the indemnification provided herein constitute the
Consultant's waiver,of immunity under the Industrial Insurance Act, Title 51 RCW, solely for the purposes of this
indemnification' ThJs.wziyes has been mutually negotiated by the parties. The provisions of this section shall
survive the exjliration or termination of this agreement.
XIV
SUBLETTING OR ASSIGNING OF CONTRACTS
The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of
the City.
XV
ENDORSEMENT OF PLANS
The Consultant shall place their certification on all plans,specifications,estimates or any other engineering data
furnished by them in accordance with RCW 18.43.070.
XV I
COMPLETE AGREEMENT
This document and referenced attachments contain all covenants,stipulations, and provisions agreed upon by the
parties. Any supplements to this Agreement will be in writing and executed and will become part of this
Agreement. No agent,or representative of either party has authority to make, and the parties shall not be bound
by or be liable for,any statement, representation, promise, or agreement not set forth herein. No changes,
amendments,or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties
as an amendment to this Agreement.
The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof,
and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted.
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XVII
EXECUTION AND ACCEPTANCE
This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an
original having identical legal effect. The Consultant does hereby ratify and adopt all statements, representations,
warranties,covenants, and agreements contained in the Request for Qualifications,and the supporting materials
submitted by the Consultant,and does hereby accept the Agreement and agrees to all of the terms and conditions
thereof.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the day and year first above written.
CONSULTANT CITY F NTON
1 �tl
ignature to Mayor De is La ate
� '
type or print name ATTEST:
Title Bonnie I.Walton,City Clerk
,ZIT0��
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EXHIBIT C
COST ESTIMATE
(To be filled in per tasks to be completed for Scope of Work)
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COST PLUS NET FEE DETERMINATION
DIRECT SALARY COST: Hourly Rates of Pay
Personnel
Principal Engineer
Chief Engineer
Engineer
Surveyor
Surveyor
Planner
Bookkeeper
Executive Secretary
CADD Operator/Drafter
Clerical
Net Fee %of direct salary cost plus overhead
DIRECT NON-SALARY COST:
Travel and Per Diem
Cars at$ /mile
Per Diem
Office and Equipment
Computer$ /hour
Reproduction Expenses @$ Jcopy ............................................................$
Communications......................................................................................................$
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EXHIBIT C(cont.)
SUMMARY OF FEE FOR ENGINEERING SERVICES
BREAKDOWN OF OVERHEAD COST
Profit Sharing
FICA.......................................................................................................................... %
UnemploymentCompensation................................................................................ %
Medical Aid and Industrial Insurance....................................................................... %
Company Insurance and Medical............................................................................. %
Vacation, Holiday and Sick Leave............................................................................. %
State B&0 Tax&Other Business Tax..................................................................... %
Insurance.................................................................................................................. %
Administration and Time Unassignable................................................................... %
Printing,Stationery and Supplies............................................................................. %
TravelNot Assignable............................................................................................... %
Telephone and Telegraph Not Assignable ............................................................... %
Fees, Dues, Professional Meetings........................................................................... %
Utilities and Maintenance........................................................................................ %
Rent.......................................................................................................................... %
RentalEquipment..................................................................................................... %
Office Miscellaneous, Postage................................................................................. %
Professional Services................................................................................................ %
TOTAL %
SUMMARY OF COSTS
Project No.
Name of Project
DirectSalary Cost..............................:.......................................................................................$
Overhead Cost(including
payrolladditives........................................................................... % $
Sub-Total $
NetFee.............................................................................................................. % $
Direct Non-Salary Costs:
a. Travel and per diem ...............................................$
b. Reproduction expenses..........................................$
c. Computerexpense................................. ...............$
d. Outside consultants................................................$
e. Other(specify)........................................................$
Tota 1 $
Sub Total $
GRAND TOTAL $
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- CITY OF RENTON
SUMMARY OF FAIR PRACTICES POLICY
ADOPTED BY RESOLUTION N0. 4085
It is the policy of the City of Renton to promote and provide equal treatment and service
to all citizens and to ensure equal employment opportunity to all persons without regard
to their race; religion/creed; national origin;ancestry;sex; age over 40;sexual orientation
or gender identity; pregnancy; HIV/AIDS and Hepatitis C status; use of a guide dog/service
animal; marital status; parental/family status; military status; or veteran's status, or the
presence of a physical, sensory, or mental disability, when the City of Renton can
reasonably accommodate the disability, of employees and applicants for employment
and fair, non-discriminatory treatment to all citizens. All departments of the City of
Renton shall adhere to the following guidelines:
(1) EMPLOYMENT PRACTICES -The City of Renton will ensure all employment
related activities included recruitment, selection, promotion, demotion,
training, retention and separation are conducted in a manner which is
based on job-related criteria which does not discriminate against women,
minorities and other protected classes. Human resources decisions will be
in accordance with individual performance, staffing requirements,
governing civil service rules,and labor contract agreements.
(2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of
Renton will cooperate fully with all organizations and commissions
organized to promote fair practices and equal opportunity in employment.
(3) CONTRACTORS' OBLIGATIONS- Contractors, sub-contractors, consultants
and suppliers conducting business with the City of Renton shall affirm and
subscribe to the Fair Practices and Non-discrimination policies set forth by
the law and by City policy.
Copies of this policy shall be distributed to all City employees, shall appear in all
operational documentation of the City, including bid calls, and shall be prominently
displayed in appropriate city facilities.
CONCURRED IN by the City Council of the City of Renton, Washington, this 7th day of
March 20 11
CITY O RENTON RENTON CITY COUNCIL
Denis Law, Mayor uncil Pr ident
Attest:
�rl�i�;%iii!.
Bonnie 1.Walton,City Clerk °
SEA
Page 14 of 15
Pia zza/Data_Ce nter/Forms/City/Contracts
E1-2012
city or
CITY OF RENTON
FAIR PRACTICES POLICY
AFFIDAVIT OF COMPLIANCE
BHC Consultants,LLC hereby confirms and declares that:
(Name of contractor/subcontractor/consultant)
I. It is the policy of the above-named contractor/subcontractor/consultant,to offer equal
opportunity to all qualified employees and applicants for employment without regard to their
race; religion/creed; national origin; ancestry; sex;the presence of a physical, sensory, or mental
disability; age over 40; sexual orientation or gender identity; pregnancy; HIV/AIDS and Hepatitis C
status; use of a guide dog/service animal; marital status; parental/family status; military status; or
veteran's status.
II. The above-named contractor/subcontractor/consultant complies with all applicable federal, state
and local laws governing non-discrimination in employment.
III. When applicable,the above-named contractor/subcontractor/consultant will seek out and
negotiate with minority and women contractors for the award of subcontracts.
Print Agent/Representative's Name
Print Agent/Representative's Title
i\—1�t�
Age /Representative's Signature
e l3y l I 'A
Date Signed
Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or
supplier. Include or attach this document(s) with the contract.
Page 15 of 15
Piazza/Data—Center/Forms/City/Contracts
EXHIBIT A
CITY OF RENTON
CENTRAL RENTON SEWER INTERCEPTOR RELINE& UPSIZE PROJECT
PRELIMINARY ENGINEERING, DESIGN AND PREPARATION OF PS&E/BID DOCUMENTS
SCOPE OF SERVICES
January 24, 2014
Per your request, this scope of services is furnished to the City of Renton (City). It represents
the engineering services to be performed by BHC Consultants, LLC (BHC) and subconsultants
— KPG (survey work) and Aspect (geotechnical engineering) for the preliminary engineering,
design and support during bid/construction services in support of the City Central Sewer
Interceptor Reline & Upsize project. Project improvements are anticipated to include relining
and upsizing of portions of the City's Central Sewer Interceptor of the City's sewer system
located within Renton, Washington city limits. More specifically, the project consists of the
following:
• relining approximately 625 feet of existing 24-inch diameter sewer located along N 4th St
alignment/ROW between City sewer manhole(s) - SSMH #5317-249 (near the
intersection with N. 3rd PI.) and SSMH 5317-185 (east of the BNSF railroad tracks, near
the intersection with Houser Way); and
• upsizing (to 18-inch dia.) approximately 150 feet of existing 12-inch diameter sewer
located along N 4th St alignment/ROW between City sewer manhole(s) - SSMH 5317-
185 (east of the BNSF railroad tracks, near the intersection with Houser Way) and
SSMH 5317-186 (in the center of the northbound lane of Sunset Blvd N).
This proposal is based on our understanding of the City's needs and requirements gained
during our meeting and site visit with you on December 17, 2013, as well as subsequent related
discussions and input.
Proposed Work Scope
The following efforts are anticipated.
1. Orientation Meeting &Project Site Visit:
Prepare for and meet with City personnel and visit the project site on 12/17/13 to review and
discuss the project, background, and desired assistance.
2. Information Research, Collection, and Review/Kick-Off Meeting/Field
Reconnaissance:
Collect and review existing available City, BNSF, and WSDOT information -documents, as-
builts, and other pertinent available information to further understand, identify, and define
the City's and others' existing facilities and equipment and system's current operating
conditions and procedures relevant to the project. BHC will visit the project site and meet
with City personnel to:
1 City of Renton
Central Renton Sewer Interceptor Reline & Upsize
Consultant Services
January 24, 2014
• further understand, identify, and define the City's existing sewer system in the vicinity of
the project;
• further review and discuss project goals and objectives, understanding and requirements
of desired improvements, and work plan; and
• collect minimal, additional physical data (field measurements, limited)for design of
improvements.
A total of eight (8) hours for each of the project manager and project engineer have been
budgeted for the site visit including meeting with City personnel, obtaining field
measurements, etc. (described above).
3. Preliminary Engineering, Alternatives Analysis, and Design (30%):
Perform preliminary engineering to identify and evaluate a limited number of potential
alternatives and develop the project's design to a 30%-level. Project constraints and
considerations as well as applicable design criteria, related requirements, and/or
assumptions will be identified. Up to three (3) alternatives each, as appropriate, for the
"relining" (CIPP, deformed/reformed lining, and sliplining) and "upsizing" (pipe bursting, bore
&jack; and open cut trench) portions of the project will be developed for consideration
relative to City goals and functional requirements. The preliminary engineering and
alternatives analysis will be performed to a sufficient level of detail to evaluate and select a
preferred design approach/solution for the proposed project including identifying general
elements/facilities/features required, as well as develop a planning-level opinion of probable
construction cost for the project. Existing available topographic information, GIS data, and
other mapping provided by the City or others will be used to identify and illustrate the
project's preliminary (30%) design concept(s). The preliminary design analysis and
recommended improvements will be documented in a brief technical memorandum to be
used as the basis for final design.
4. Field Survey/Base Map:(Limited)
Perform a field survey and prepare a base map relative to design the sewer upsizing portion
(only) of the project. The surveying and related services will include collecting surrey
information for site topography, rights of way, easements, locations of existing utilities and
other structures, facilities or features that may influence design as specifically defined in the
Surveying subconsultant's proposal. In general, services will include:
• Right of Way Determination—research readily available City/County records to
determine the location of existing public right(s)-of-way and easements in the project
area; and research and coordination with City surveyor to determine the location and/or
whether the railroad crossing is an easement or railroad right-of-way—see assumptions.
• Field Control &Topographic Surveys—conduct a field control survey to tie the project to
local horizontal and vertical monumentation. Establish vertical and horizontal control
using the City's preferred datum: Horizontal Datum —NAD83/91 and Vertical Datum—
NAVD88. Conduct a limited field topographic survey to obtain topographic and facility or
feature information required for design along the project corridor. The field survey will be
augmented with other existing available topographic mapping and/or other facilities and
related information, as may be available and appropriate. Locations of existing surface
features, subsurface and aerial utilities (water, sewer, storm drain, gas, power, TV,
phone and/or fiber optic) will be identified and mapped -see assumptions.
• Base Map Preparation - prepare a base map to reflect the current project site conditions
based on the field survey and other existing available topographic mapping and/or other
facilities and related information. The base map will be prepared in accordance with City
2 City of Renton
Central Renton Sewer Interceptor Reline & Upsize
Consultant Services
January 24, 2014
of Renton Drafting Standards. The final base map will be stamped and signed by a
Surveyor (PLS) registered in the State of Washington.
* For further details—see 1/23/14 KPG proposal (copy attached)
5. Geotechnical Investigation/Engineering Services(Limited):
Provide limited geotechnical engineering services relative to the design the sewer upsizing
portion (only) of the project. The geotechnical engineering services will include review of
existing available soil data and limited subsurface explorations as specifically defined in the
Geotechnical subconsultant's proposal. Based on an analysis of this information, the project
understanding, and other similar projects, recommendations will be developed for design
and construction of project improvements. In general, services will include:
• Review Existing Data— Review readily available existing geotechnical and geologic data
for the project areas to gain an overview of general geologic conditions and to aid in
identifying geotechnical factors that might have an impact on the design and
construction of the project.
• Limited Subsurface Explorations/Testing and Laboratory Analysis— Perform limited
subsurface explorations consisting of up to three (3) machine-drilled borings and
laboratory analyses to determine subsurface soil and groundwater conditions along the
project corridors/alignments. The subsurface explorations will be spaced and located at
relatively unobtrusive locations based on the planned project alignments, field
reconnaissance, and review of geologic and geotechnical information in the vicinity of
the project—see subconsultant proposal for further detail on boring locations. Soil
samples will be taken from the explorations at various depths to be determined by the
field engineer/geologist during exploration. Soils observed in the excavations will be
evaluated for consistency with the general geologic conditions reviewed, as described
previously above. Laboratory tests will be conducted on selected soil samples to
determine engineering properties necessary for design.
• Engineering Analysis - Evaluate data derived from the subsurface explorations and
laboratory testing with respect to design of the project. Geotechnical recommendations
will be determined by the Geotechnical subconsultant regarding pipeline upsizing design
and construction, alternatives construction methods, and other related project
requirements and considerations.
• Geotechnical Summary Letter Report- Prepare a brief letter report to summarize the
results of the limited subsurface explorations, analyses, and geotechnical
recommendations pertaining to the design of the project.
* For further details—see 1/13/14 Aspect proposal (copy attached)
6. Environmental Documentation and Permitting Services/Assistance (Limited):
Provide limited environmental documentation and permitting services/assistance
(specifically defined below) as requested by the City for the project.
• State Environmental Policy Act (SEPA) Checklist/Assistance—BHC will prepare/provide
documentation required to support the City's preparation of a SEPA Checklist (draft)for
the project.
• BNSF RR Permit(s)—Assist City with coordination for construction permit and/or an up-
dated crossing permit for lining existing sewer beneath railroad/railroad right-of-way, if
needed.
If additional environmental documentation and/or permitting services/assistance are de-
sired/required, additional budget may be required.
3 City of Renton
Central Renton Sewer Interceptor Reline& Upsize
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January 24, 2014
7. BNSF, WSDOT Property Owner(s) and/or Other(s) Coordination:
Coordinate with BNSF, WSDOT, property owner(s) — PACCAR, Enterprise Car Rental,
and/or other(s) as required during the preliminary engineering and design phase(s) of the
project. For budgeting purposes, only phone and e-mail communication and no meeting(s)
are anticipated. The extent of work, which may be required under this task, is difficult to and
cannot be accurately predicted and therefore, a budget allowance of$2,500 has been
established for this work.
8. Final Design and Preparation of Drawings and Technical Specifications:
Perform/complete final design and prepare drawings and technical specifications for the City
selected sewer system improvements for the project. In general, the project will consist of
the identified/defined improvements based on the Task 3 — Preliminary Engineering,
Alternatives Analysis, and Design work. It is anticipated the project will include new and/or
rehabilitated sewer interceptor piping and manholes, related system appurtenances, and
connections or adjustments to existing or proposed facilities as well as related site/ROW
restoration work. Design of project improvements will be developed utilizing the prepared
base map (defined previously) and/or based on City-furnished base mapping and related
information as applicable; and will be in accordance with the City of Renton's current design
standards, applicable codes and regulations, and generally accepted industry standards and
practices. Drawings and technical specifications, and opinion(s) of probable construction
cost will be developed for design of the project. Draft documents, as identified/defined as
deliverables below, will be prepared at the 60% and 90% level of completion for review by
the City.
• The fee estimate is based on the following preliminary drawing/sheet list. This drawing
list (up to 7 sheets total) represents BHC's best judgment as to the drawings that will be
required for design of the project.
- Cover Sheet, Location Map, and Index of Drawings (1 sheet)
- General, Survey & Construction C/L Control and Notes, and Temporary Ero-
sion and Sedimentation Control Notes (1 sheet)
- Legend, Abbreviations, Symbols, and Designations (1 sheet)
- Reline Sewer Plan Drawings (2 sheets)
- Upsize Sewer Plan & Profile Drawing (1 sheet)
- Sewer System Miscellaneous Details (1 sheet)
Relevant City Standard Plans (Details) or other applicable standard plans (e.g. WSDOT)
will be referenced and will be identified for appending to the specifications.
• Technical specifications (including the development of a bid schedule) will be prepared
for the project. The design specifications for the project will be based on the 2012 edi-
tion of the Washington State Department of Transportation (WSDOT/APWA) Standard
Specifications for Road, Bridge, and Municipal Construction, as well as the City's Stand-
and Specifications that modify or supplement the Standard Specifications. The City's
standard technical specifications (Special Provisions, Divisions 2 through 9 - only) that
supplement or modify the WSDOT Standard Specifications will be used and modified (as
appropriate)for the project.
• An opinion of probable construction cost for each of the preliminary and final design
submittals will be developed.
9. Assistance During Bid Period(Limited):
Provide the following limited support and assistance to the City during the bid period. At the
City's request, respond to inquiries and requests for clarification from the bidders and/or
4 City of Renton
Central Renton Sewer Interceptor Reline & Upsize
Consultant Services
January 24, 2014
others regarding the contract documents. As needed or appropriate, prepare the necessary
text and/or drawing revisions or supplemental drawings to be included in an addendum
which will be prepared, finalized, and issued/distributed by the City. Provide related miscel-
laneous support and assistance during the bid period, including general communication and
coordination with City staff and others to exchange information, provide assistance, discuss
related issues, coordinate efforts, etc.
*Due to the difficulty in determining the extent of assistance/services during the bid
period that may be desired/required; a budget allowance of$2,500 has been established
for this task.
10. Communication/Coordination/Meeting(s):
Maintain regular communications (phone, facsimile, e-mail) and coordinate with City per-
sonnel to exchange information, discuss related issues, and coordinate efforts. Meet with
City staff to review and discuss the project's design development. It is anticipated that up to
two (2) additional meetings (not otherwise identified above) will be held, following select de-
sign review submittals (preliminary and final design tasks), to discuss the project. The pro-
ject manager and project engineer will attend the meetings. A budget allowance of$8,000
has been established for this effort based on the two (2) meetings and thirty-two (32) addi-
tional hours. If additional meetings or coordination and communication time is required, ad-
ditional budget may be requested.
11. Quality Assurance/Quality Control:
A senior engineer (not directly associated with the project) will review draft documents for
completeness, clarity, coordination, and/or other quality considerations. A budget allowance
of$1,650 has been established for this effort.
12. Project Management:
Provide project management, coordination and administration in support of BHC's final de-
sign, support during bid period/construction and related services. These efforts include
those associated with project development, initial contracting and project setup, manage-
ment of consultant team, related internal, subconsultant(s), and client communication and
coordination, and preparation of monthly invoices. The budget assumes a limited, up to
eight (8) calendar months, period ending no later than August 30, 2014.
Deliverables:
• Field Surrey and Base Map
• Geotechnical Summary Letter Report
• Preliminary (30%) Design Drawings, Technical Memorandum & Opinion of Probable
Construction Cost
• Preliminary Design Documents & Opinion of Probable Construction Cost - (60% &
90%) Submittals
• Final Design Documents & Opinion of Probable Construction Cost
Additional Services
The City may request BHC to perform additional services not included in the above listed
activities and/or provide additional information and/or detail beyond what is anticipated at this
time. BHC shall perform such services and will be paid for such additional services when they
5 City of Renton
Central Renton Sewer Interceptor Reline & Upsize
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January 24, 2014
are mutually agreed to and made part of the agreement by written amendment or other
authorization by the City's Project Manager. At the City's request, a scope and fee estimate for
such additional assistance may be developed.
Attachment(s):
• Assumption(s)
• KPG Survey Proposal (dated 1/23/14)
• Aspect Geotechnical Engineering Proposal (dated 1/13/14)
6 City of Renton
Central Renton Sewer Interceptor Reline& Upsize
Consultant Services
January 24, 2014
ATTACHMENT TO EXHIBIT A
ASSUMPTION(S)
The described efforts and scope of work as well as the associated fee estimate and schedule
are predicated on the following assumptions.
1. The City will provide the following information to BHC: relevant engineering data, plans,
specifications, reports/studies, topographical or other mapping, physical system
information (as-builts), and/or other pertinent information available about the City's
existing sewer system/facilities relevant to the project, applicable City standards, design
criteria, requirements, and/or preferences, deemed necessary for BHC's work. As
described above and herein, pertinent data and information required for determining and
evaluating the existing conditions (capacity and other operating/performance
characteristics) as well as potential future needs and requirements will be provided by
the City.
2. Special assumptions regarding design of the project:
- Inspection of the condition of the existing City sewer system infrastructure fea-
tures and facilities is not included as part of this effort. It is anticipated that the
City (or the City's contractor) will remove existing roots and TV- or visually-
inspect the existing pipelines, manholes, etc. (if required) in order to determine
their integrity/availability/adequacy for use.
- It is our understanding that an analysis of the City's sewer system and determi-
nation/identification of system requirements — sizing, etc. will be furnished by the
City or others. Design of sewer system facilities does not include a hydraulic
analysis or evaluation of the existing system (characteristics, condition, or ca-
pacity) including downstream or upstream of the project. If such an analysis is
determined to be necessary additional budget may be required.
- Standard manhole tie-in or replacement, except as otherwise stated, will be suit-
able for construction; repair or rehabilitation of existing manhole(s) is not antici-
pated nor part of the current work scope and if needed may require additional
budget.
- Roadway restoration (if required) will consist of repairing the trench/excavation
section and pavement patching, not reconstruction or complete overlay. The re-
quirement for the structural section will be per the City of Renton's standards,
and not require a separate design.
- landscaping restoration will be minimal and will not require a landscape architect.
- The following work is not included as part of BHC's efforts (alternatively, are an-
ticipated to be required of and/or prepared by the construction contractor or oth-
ers): 1) inspection of existing facilities or field measurements or other quantifica-
tion of flows (if applicable/needed) for analysis/design; 2) Stormwater Pollution
Prevention Plan (SWPPP) preparation; 3) evaluation of, preliminary engineering,
or design of TESC BMPs; 4) hydraulic/flow or system operational anal-
yses/determination of requirements for and/or Temporary Sewer Bypass Plan
preparation; 5) preparation (or analysis) of a project-specific temporary traffic
control plan, if applicable (working hours limitations and signage requirements
will be coordinated with City Transportation group); and 6) preparation of other
documentation beyond that specifically identified and stated herein.
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3. BHC's work, unless otherwise specifically stated, will be based on and utilize existing
available base mapping (including original design drawings and/or record drawings)to
reflect current site conditions, including topographic survey and existing facilities
furnished by the City or others in an AutoCAD drawing file/format. Based on that
discussed and agreed to with the City and unless otherwise specifically stated, BHC's
work scope and budget does not include field survey, mapping or other related services
to determine surface and subsurface features and utilities (with detailed vertical and
horizontal information) such as information for site topography, right(s)-of-way, centerline
of right(s)-of-way, easements, locations of existing utilities -water, sewer, storm drain,
gas, power, TV, phone and/or fiber optic, and other structures, facilities or features that
could potentially adversely impact design and/or construction.
4. Utilities that may potentially impact or be affected by the project include, but are not
necessarily limited to the following: City of Renton—stormwater, water, sewer; ComCast
Cable, Verizon, Century Link—phone/fiber optic/TV; Seattle City Light, Puget Sound
Energy — power; Puget Sound Energy - natural gas. It is assumed that the information
furnished by the City and others regarding the location, etc. of the various existing
utilities can be relied upon for purposes of design of the project. Existing utilities that
may be in conflict or require adjustment during the construction of this project will be
identified. Potholing to verify location and elevation of existing utilities is not included as
part of this scope of work and if necessary will require additional budget. All
coordination required for relocating existing utilities (if required)will be done by the City.
5. Coordination with franchise utilities (e.g. power, natural gas, phone/fiber optic/tv, etc.),
and other agencies including possibly for relocating existing utilities is not part of the
current work scope and if needed will require additional budget.
6. All project work is anticipated to occur and be located within existing public right-of-way
or existing City property or easement(s). No new temporary and/or permanent
easements will be obtained. Individual deeds and title reports to determine/verify
existing public right(s)-of-way or easements, except as otherwise specifically stated, are
not part of the work scope. Easement negotiations, acquisition, and recordings are not
part of the work scope and if needed will require additional budget. If necessary, the
City will be responsible for all efforts associated with temporary/permanent easements
required for the project. Right(s) of Entry, if required, will be obtained by the City as
necessary for BHC's and subconsultant's use/work for the project.
7. BHC's work will be based on available environmental documentation and/or permitting (if
any/required)furnished by the City or others related to the project. BHC's work scope
and budget does not include time for the preparation of permit applications or other
environmental, etc. review and/or documentation for the project, or other related
permitting services and/or assistance, except as otherwise specifically identified. Based
on discussions with City staff, it is our understanding that a Cultural Resources
Assessment and CWA Section 402 (NPDES) construction stormwater permit are not
anticipated and specifically assumed to not be required for this project. Other City or
non-City (federal, state, or other local) permits may be required. City permits that may
be required for the project include those for: building, land use, clearing and grading,
stormwater, ROW/street opening, and/or utility installation. No non-City permits, except
as otherwise specifically identified, are anticipated to be required for the project. We
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understand it to be the City's intention to be responsible for the preparation of any/all
information, applications, and/or fees necessary for all City or other permits required for
the project.
8. Preliminary design drawings (30%) will include plan and profile drawings only and will
represent preliminary alignment, sizing and layout of proposed improvements. Details,
except as otherwise specifically stated herein, will not be prepared. BHC's fee estimate
is based on up to an estimated three (3) drawings (plan & profile) may be required for
illustrating the preliminary design (30%) of the project's improvements.
9. Drawings will be prepared in accordance with City of Renton Drafting Standards. The
plans will be 22"x 34" drawings with a standard signature block. Drawings will be
prepared using AutoCAD 2012/Civil 3D. From the full size drawings, half-sized drawings
will be produced for review copies.
10. Based on discussions with the City it is our understanding that the project manual or
contract documents (including bid information, contract forms, and non-technical
specifications) required for the project will be prepared by the City; and, therefore is not
part of the work scope and if needed will require additional budget.
11. Two (2) sets of half-size drawings, and an electronic copy, for each design submittal will
be provided to the City for review. It is requested that the City provide one set of written
comments for all preliminary submittals and that all review comments be provided within
no more than a two week turnaround. All review comments from the City will be
addressed and incorporated in the revised/final documents.
12. The final submittal shall include technical documents, signed and stamped by the design
engineer responsible for their preparation, and ready for the City staff approval
signatures (if applicable). An electronic copy on a CD and one set of camera ready, full-
size drawings will be provided to the City (or Builders' Exchange or designated
reprographics company) for printing and preparation of the bid/contract documents. The
budget assumes that the City will be responsible for all printing costs. Two (2) copies of
final bid/contract documents "Issued for Bid" are requested for BHC's use and record.
13. In preparing the scope of services defined herein, we have attempted to identify all
tasks/work that were considered necessary or essential to the work/project as desired by
the City at this time. Services not specifically identified in our Scope of Services are not
included in our scope and are not being provided. Should other services and/or
additional time be necessary or desired by the City for the project, additional budget may
be required.
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..r `wo
KPG Survey Scope of Work (1/23/14)
Project Limits
Project limits are within a 60-foot wide strip along the easterly extension of N. 4th Street
from 50 feet west of sewer manhole no. 5317-185 located on the east side of BNRR
right of way, approximately 200 feet east to the easterly right of way of Sunset
Boulevard, including sewer manhole no. 5317-186.
Task 1 Survey Control
Establish horizontal and vertical control points within the project limits. Basis of control
will be NAD 83/91 and NAVD88 for horizontal and vertical respectively. Approximately 2
control points will be established for continued use.
Task 2 Survey Mapping
Field Survey. Field mapping will include underground and overhead utilities (water, gas,
sanitary, electric, storm, etc.), surface features, storm drain features (pipe size,
materials, structure type, invert and rim elevations; pipe, ditch and swale locations)
within the mapping area.
Field survey for utility locate paint marks at 50-ft intervals and surface feature (valves,
manholes, catch basins, junction boxes, vaults). Irrigation systems will not be included.
This information will be added to the base map.
Perform measure-downs of existing storm drain and sanitary sewer structures.
Document the approximate size, type, material, and general condition of the structures.
These observations will be made from the surface. Any required pipe video inspection,
potholing or smoke testing needed to verify the condition or connectivity of drainage
features is outside the scope of this task.
Task 3 Underground Utility Locate
An underground conductible utility locate within the project limits to be performed by a
private utility locating firm. A one-call utility locate request will be ordered for public
right-of-way portions (if any). Includes coordination with City's locator for location of
city-owned utilities. While every reasonable effort will be made by KPG to depict the
location of underground utilities based on utility locates, KPG is not liable for errors or
omissions by utility locators or erroneous or insufficient information shown on utility
record drawings.
Task 4 Base Map Preparation
Prepare V=20' topographic base map and digital terrain model (DTM) in AutoCAD
format of the project to City of Renton cad standards. The base map will include
underground and overhead utilities (water, gas, sanitary, electric, storm, etc.), surface
features, storm drain and sewer features (pipe size, materials, structure type, invert and
rim elevations) within the project area. One-foot contours will be generated from the
DTM.
N 4th Street right of way will be determined from available public records (i.e. records of
survey, plats, state right-of-way plans, etc.) and found survey monuments. Right-of-
way and parcel information will be added to the base map. It is assumed that title
reports will not be available for this task. Eight hours of labor has been included for
research and coordination with City surveyor to determine the location and/or whether
the railroad crossing is an easement or railroad right-of-way.
Task 5 Legal Description
No new legal descriptions are anticipated. It is assumed that the existing right-of-way
will be adequate to provide access.
*..r Noe
RENTON CENTRAL SEWER INTERCEPTOR RELINE AND UPSIZE PROJECT(1/13/14)
ASPECT CONSULTING,LLC -- GEOTECHNICAL ENGINEERING INVESTIGATION
Aspect will provide geotechnical engineering support for the Upsize Project, involving the upsizing the
existing 12-inch pipe to provide for increased flow capacity. This reach of pipe extends west from the
northbound center lane of Sunset Blvd toward the BNSF railroad tracks. As-builts indicate the pipe to be
vitrified clay pipe (VCP)and about 11 feet deep at the western manhole (near the BNSF railroad). This
reach of pipe may be upsized in place by bursting methods; however bore-and-jack and open trench
replacement methods will also be evaluated.
SCOPE OF WORK-the geotechnical investigation will include the following:
• Review readily available geotechnical and geologic data for the site.
• Complete a site reconnaissance to observe site access conditions and to determine and mark
proposed boring locations for utility clearances.
• Complete a geotechnical field exploration program consisting of three(3) machine-drilled borings at
two (2) locations. Borings will be located in the gravel parking lot on the west side of Sunset Blvd,
and in the entrance to the restaurant building on the east side of Sunset Blvd. At the western
(gravel lot) boring location,we will drill two borings: one directly over the crown of the pipe, and
one off to the side of the pipe,to explore trench backfill and native soil conditions. At the eastern
(parking lot entrance) boring location,we will drill and sample a single boring. Soil samples will be
retrieved at 2%Z-foot intervals in each boring using Standard or Non-Standard Penetration Test
methods. A standpipe piezometer will be installed in the deeper eastern (parking lot) boring
location to monitor ground water conditions during the design period. The borings and piezometer
will be completed in accordance with Ecology regulations.
• Assign geotechnical laboratory testing on selected samples to characterize engineering and index
properties of the site soils. Such tests will include grain size distribution,Atterberg Limits(if fine-
grained soils are encountered), natural moisture content, and Modified Proctor(compaction).
• Conduct geotechnical engineering analyses with respect to pipe upsizing options by bursting and by
trenchless(e.g. bore-and-jack) methods. Evaluations will include potential ground displacement due
to pipe bursting, earth pressures on temporary shoring,construction dewatering requirements,
general site earthwork considerations including potential re-use of existing soils as structural
backfill.
• Prepare a draft geotechnical engineering report that provides geotechnical engineering design and
construction recommendations in support of the upsizing. The report will include field and
laboratory test data, and will include a site and exploration plan (using a base map provided by
BHC). We will address any review comments and issue a final stamped geotechnical report.
• Participate in one meeting with the BHC team to review and discuss geotechnical issues related to
the project.
• Provide four(4) hours of geotechnical PS&E support during detailed design.
ASSUMPTIONS/LIMITATIONS
• All site access permission will be obtained and provided by the City of Renton. The borings will be
located on the gravel lot(west of Sunset) and the parking lot entrance(east of Sunset) such that
traffic control will not be required.
• This scope of work excludes evaluation of the presence or absence of potentially contaminated
substances in the soil or ground water. Environmental support can be provided as an additional
service upon request.
• The standpipe piezometer will become property of the City of Renton. It may be necessary to
abandon the piezometer at the completion of the design period, before or during construction.
Monitoring well abandonment support can be provided as an additional service on request.
• This work scope excludes construction support. Geotechnical observation,testing, and inspection
can be provided as an additional service upon request.
14OW EXHIBIT B rr�'
CITY OF RENTON
CENTRAL RENTON SEWER INTERCEPTOR RELINE & UPSIZE PROJECT
PRELIMINARY ENGINEERING, DESIGN AND PREPARATION OF PS&E/BID DOCUMENTS
SCHEDULE
January 24, 2014
We understand the importance and need for working closely with you and other City staff to perform
our work efficiently and complete our efforts in a timely manner. We are able to begin work upon
receipt of a signed contract and notice to proceed, or other agreeable written authorization. With the
City's authorization, we will begin our work and proceed in a timely manner with an anticipated
completion of the preliminary engineering, alternatives analysis and design (30%) and corresponding
technical memorandum for the City's review within a one (1)to two (2) month period; and all other
final design and related efforts no later than June 30, 2014. Refer to the milestone schedule provided
below for further details of the anticipated projected schedule. This schedule is based on timely input
and information from City staff and others including the collection of requisite information and
documentation, staff input, and feedback regarding draft document(s) or other project matters.
Should the actual project schedule/timeline differ substantially, additional budget may be required to
cover additional related consultant costs.
The following represents our understanding of the anticipated project schedule/timeline within the ap-
proximately eleven (11) month period beginning in February 2014.
Completion
Date
Notice To Proceed Feb 2014
Prelim. Eng., Alts Analysis & Design/Tech Memo Mar/Apr 2014
Field Survey/Base Map Feb/Mar 2014
Geotechnical Investigation/Summary Letter Report Feb/Mar 2014
Final Design Dwgs, Technical Specs & Cost Estimate May/Jun 2014
Complete Design Related Actions Dec. 31, 2014
r.r *"W
EXHIBIT C
CITY OF RENTON
CENTRAL RENTON SEWER INTERCEPTOR RELINE & UPSIZE PROJECT
PRELIMINARY ENGINEERING, DESIGN AND PREPARATION OF PS&E/BID DOCUMENTS
FEE
January 24, 2014
Based on the attached hour effort estimate and related expenses, we estimate our fee for the
proposed effort to be $97,358, which includes $26,573 for subconsultant(s) and $655 for related
reimbursable expenses (communications, mileage, reproductions, etc.). This fee includes a five (5)
percent contingency budget of$4,636 for covering potential additional unanticipated efforts/costs.
With the City's concurrence and approval, we anticipate the execution of a standard time and expense
agreement with a not to exceed amount for the proposed services. A current Schedule of Charges
(effective beginning January 1, 2014) is attached. Specific billing rates for the primary individuals
anticipated to be involved with the project are shown on Exhibit C-1.
Attachment(s):
• Exhibit C-1 —Consultant Fee Determination
• Exhibit C-2— Breakdown of Overhead Costs
• Exhibit C-3—2014 Schedule of Charges
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BHC Consultants
City of Renton Sewer Interceptor-N.4th St and Sunset Blvd.
Topographic Mapping
1/1312014 rev.1/23/14
Hours Rate Amount
Task 1 Survey Control 4.00 $139.00 $556.00
Task 2 Survey Mapping 8.00 $139.00 $1,112.00
Task 3 Underground Utility Locate(by others) 4.00 $85.00 $340.00
Traffic Control Services for SSMH in Sunset Blvd. $450.00
Task 4 Base Map Preparation 8.00 $100.00 $800.00
R/W determination 14.00 $120.00 $1,680.00
Total $4,938.00
KPG
Aspect Proposal No.:140013
Project Cost Estimate Revision:
Central Interceptor Sewer Upsize Project Date: 23-Jan-14
Renton,Washington Prepared By: EOA
Proposed Scope of work:
Please refer to the geotechnical engineering scope of work document prepared by Aspect Consulting dated January 13,2014
ASPECT PERSONNEL&2014 BILLLNG RATES
WORK TASK Principal I.Sr.Engr. Proj.Engr. Geologist' GIS/CAD Admin. TOTAL TOTAL
DESCRIPTION $19400 1 $181.00 $135.00 $107.00 $90.00 $73.00 HOURS .AMOUNT
Review eotechmcaldata for the site 1 _-2 2 f j 4 $632
Site reconnaissance,plan field explorations,obtain utility clearances,
coordinate drilling activities with City and other stakeholders 1 2 10 2 15 $1,667
1 +---------- �- -- — --- ----
Field ex loration-three borin s w th one stand i e iezometer 2 14 $1,554
----P---- --- --�- - -- -�P-e--------------- ....... ----- ------ --- ------
Borin�logs and assipn/reviewlaboratory test data I ! 2 2_ 2 2 B $810
--------------- --------i--- — — - ------ -------- -------
Geotechnical engineering analyses -,1 8 1 12 _ 1-_- -__ i 21__ $3,262 _
Draft and final geotechnical report 1 6 8 2 r 2 19 $2,-686---
Parttcipate in one(1)meeting to discuss geotechmcal issues 4 4 8 $1264
Geechnical engineering in t and coordination d uin PS&E 4 4 $724
ot
Project and contract management and correspondence l 4 6 10 $1,162
TOTAL DIRECT SALARY LABOR: 2 29 32 24 4 12 103 $13,761
LABORATORY TEST SUMMARY: ESTIMATED DIRECT EXPENSES:
Est.No Unit I Total Mileage,parking,field supplies,etc. $100
Test Tests Cost Cost Laboratory Testing(detail to left) $1,356
Natural Moisture Content 23 $16 $368 Drilling Subcontractor(3 borings,one piem,extra sampling) $4,000
Grain Size Distribution b $90 ' $540 Traffic Control Subcontracmr s0
Grain Size Distribution with Hydrometer 0 $210 1 $0 TOTAL DIRECT EXPENSES: $5,458
AtterbergLinuits(plasticity) _ _ 3 _$150 1 $450 _
Modified Proctor(moisture-density) 0 $190 1 $O PROJECr TOTALS AND SUMMARY:
LABORATORY TOTAL: $1,358 Aspect Labor $13,761
Direct Expenses $5,458
ESTIMATED PROJECT TOTAL: $19,219
Assumptions:
1. All Hours and expenses are estimates;they maybe increased/decreased,within the limits of the budget at the discretion of the Aspect project manager. The
Aspect project manager may also transfer funds allocated for direct costs to professional/technical hours,and vice-versa,as appropriate.
2.All site access and permiting required for exploration will be aquired by the owner(City of Renton)at no cost to Aspect.
3.The scope of work is related solely to geotechnical engineering evaluation of site soil and ground water,with a view toward evaluation of bore-and jack,pipe
bursting,and open-trench sewer construction. Neither identification nor evaluation of contaminants that may be present in the soil or ground water is included in this
scope of work.
4.The piezometer installed for this project will become the property of the City of Renton. Well decomrnissioning should be antincpated before or during
construction,and should be performed in accordance with Washington Administrative Code and Department of Ecology regulations.
P140013
EXHIBIT C-2
BHC CONSULTANTS, LLC
BREAKDOWN OF OVERHEAD COSTS
Provisional Rate FY Ending December 31,2011
Direct Labor(Billable Base) A $1,758,220
General&Administrative Expenses
Indirect Salaries B $1,185,240
Payroll Burden
Payroll Taxes $91,199
Health&Life Insurance Program $349,232
Worker's Compensation -
Performance Bonus $198,868
Retirement, Pension,401(k) $111,313
Vacation, Holiday, Sick $315,498
Other Employee Benefits $9,199
Total Payroll Burden C $1,075,309
Other General&Administrative Expenses
Temporary Personnel $0
Legal&Accounting $98,588
Facilities(Occupancy) $429,577
Communications $35,391
Professional Development $36,920
Personnel $31,795
Business Development $72,885
Travel&Subsistence $21,889
Printing&Reproduction $2,950
Vehicle Expense $6,034
Office Supplies $28,502
Library $2,229
Computer&Software Expense $72,010
Business Licenses and Taxes Other Than Income $131,809
Insurance Expense $86,522
Contributions $283
Depreciation $67,498
General&Administrative Other $70,109
Total General&Administrative Expenses D $1,194,991
Unallowable Costs
Owner Distributions -$75,000
General Marketing -$7,161
Corporate&Owner Tax Return Preparation&Consulting -$62,390
Entertainment,Gifts -$19,788
Advertising, Sponsorships, Contributions -$25,534
Unallowable Travel Expenses -$3,000
Key Man Life Insurance -$13,537
Charitable Contributions -$283
Losses on Contracts -$31,936
Total Unallowable Costs E -$238,629
Total Allowable Costs(B+C+D-E) F $3,216,911
Facility Capital Cost of Money @ 2.5625% G $2,712
Overhead Rate(F+G/A) 183%
EcWS)r-C-3
2014 Schedule of Charges CONSULTANTS
Billing Title Hourly Billing Rates
Principal Engineer $175-$230
Principal Structural Engineer $190-$210
Sr. Structural Engineer $175-$190
Senior Engineer $140-$175
Project Engineer $100-$140
Staff Engineer* $85-$100
Engineering Technician* $50 -$85
Planning Manager $110-$150
Senior Planner $75-$110
Planner $60 -$90
GIS Specialist* $90 -$95
Sr. Field Inspector* $100-$140
Field Inspector& Building Inspectors* $80-$100
CAD Manager* $120-$145
Draftsperson* $85-$100
Project Administrator* $80-$130
Project Coordinator/Word Processor* $60-$80
Building Code Compliance Review $90-$210
Professional Reimbursement:
The hourly billing rates include the cost of salaries of the BHC employees, plus paid sick and safe leave, vacation,
holiday, other fringe benefits, indirect overhead and fee. All employees classified as "non-exempt' (billing category
denoted with *) by the U.S. Department of Labor will be compensated at 1-1/2 times salary, as per State and Federal
wage and hour laws. Billing rates will be calculated accordingly for these overtime hours.
Communication Fee:
Project Labor times 3.0%which includes telecommunications, faxes, standard U.S. Mail, mobile phones, and internet
access.
Direct Expenses:
Reimbursement for direct expenses incurred in connection with the work, will be at cost plus ten percent. See
Schedule of Non-Labor Charges for detail.
The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1,
2014 through December 31, 2014, and will be adjusted thereafter.
Schedule of Non-Labor Charges
January 1, 2014
Non-Labor Charges Description Fee
Reproduction
In-House Reproduction
B&W Print 8.5"x 11" $0.15/Copy
B&W Print 11"x 17" $0.30/Copy
B&W Plot(Line Drawings) up to 6 sq. ft. $2.00/Copy
B&W Plot(Line Drawings) Large Format Plot(>6 sq. ft.) $0.33/Sq. Ft.
B&W Mylar up to 6 sq. ft. $14.00/Copy
Color Plot(Color Graphics) up to 6 sq. ft. $12.00/Copy
Color Plot(Color Graphics) Large Format Plot(>6 sq. ft.) $2.00/Sq. Ft.
Color Print 8.5"x 11" $1.00/Copy
Color Print 11"x 17" $2.00/Copy
External Reproductions Cost+ 10%
Subconsultants &Contractors Cost+ 10%
Transportation &Travel
Airfare Cost+ 10%
Lodging Cost+ 10%
Meals Cost+ 10%
Vehicle Rental& Gas Cost+ 10%
Public Transportation & Taxis Cost+ 10%
Parking Cost+ 10%
Mileage IRS Rate
Telecommunication, Faxes, Standard U.S. No Charge if 3% Comm. Chg.
Mail, Mobile Phones, Internet Access and Included Cost+ 10%
Hardware
Express Mail &Courier Cost+ 10%
Special Fees, Insurance, Permits, and o
Licenses Cost+ 10/o
Software& Equipment Cost+ 10%