HomeMy WebLinkAboutContract CAG-13-099
CITY OF RENTON COMMUNITY SERVICES DEPARTMENT
AGREEMENT FOR SERVICES
THIS AGREEMENT is made as of the 30�- day of Pcprl L , 2013, between the CITY OF
RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and
Thyssen Krupp Elevator Corporation, hereinafter referred to as"CONTRACTOR", to provide Elevator
Maintenance Services for all City of Renton owned and designated elevators.
The City and Contractor agree as set forth below.
1. Scope of Services. The Contractor will provide all material and labor necessary to perform all
required mechanical maintenance services described in the Scope of Work which is included with
this Agreement as Attachment"A".
2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in
the Services consisting of additions, deletions or modifications, the Contract Sum being adjusted
accordingly. Such changes in the work shall be authorized by written Change Order signed by the
City and the Contractor.
3. Time of Performance. The Contractor shall perform the Services as per the time schedule
itemized in the Scope of Work.
4. Term of Contract. The Term of this Agreement shall be for the period from April 2013, to
April 30 , 2015. This Agreement may be extended for additional periods of time upon mutual
written agreement of the City and the Contractor.
5. Contract Sum. In consideration of the Contractor performing the specified Services, the City
agrees to pay the Contractor an amount not to exceed $26,860.56 per year. In the event the city
desires additional Services other than those described in the Scope of Work, the Contractor agrees
to perform such Services according to the attached Rate Schedule, Attachment"C" or for an
amount negotiated by the Parties, whichever is less.
6. Method of Payment. Payment by the City for the Services will only be made after the Services
have been performed and a voucher or invoice is submitted in the form specified by the City.
Payment will be made thirty (30) days after receipt of such voucher or invoice. The City shall have
the right to withhold payment to the Contractor for any work not completed in a satisfactory manner
until such time as the Contractor modifies such work so that the same is�satisfactory.
7. Prevailing Wages. Prevailing wages, in accordance with RCW 39.12, applies to this contract.
The Contractor shall pay no less than the prevailing wage rate to all employees. During the
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contract period, the Contractor shall file an Intent to Pay Prevailing Wages at the beginning of each
year and an Affidavit of Wages Paid at the end of each year.
8. Warranty. The contractor warrants for itself and all of its employees that they have the requisite
training, skill and experience necessary to provide the Services specified in the Scope of Work and
are appropriately accredited and licensed by all applicable agencies and governmental entities.
9. Independent Contractor. The Contractor and City agree that the Contractor is an independent
contractor with respect to the services provided under this Agreement. Neither the Contractor nor
any employee of the Contractor shall be entitled to any benefits accorded City employees by virtue
of the services provided under this agreement. The Contractor shall be responsible for paying all
applicable taxes including income and business taxes.
pp 9
10. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of this
Contract without express written consent of the City of Renton.
11. Record Keeping and Reporting. The Contractor shall maintain accounts and records which
properly reflect all direct and indirect costs expended and services provided in the performance of
this Agreement. The Contractor agrees to provide access to any records required by the City.
12. Hold Harmless. The Contractor shall indemnify, defend and hold harmless the City, its officers,
agents, employees and volunteers, from and against any and all claims, including claims from third
parties, losses or liability, or any portion thereof, including attorneys fees and costs, arising from
injury or death to persons, including injuries, sickness,disease or death to Contractor's own
employees, or damage to property occasioned by a negligent act, omission or failure of the
Contractor.
13. Dispute Resolution. Any dispute or disagreement arising between the Parties in connection with
this Agreement shall first be attempted to be settled by the authorized representatives of each
Party. The representative for the City is the Building Maintenance manager or is designee. The
authorized representative for the Contractor is`10�, - %0^
(name and title). Unresolved disputes can be submitted to the Community Services Administrator
whose decision shall be final.
14. Termination. Prior to the expiration of the Term, this Agreement may be terminated without cause
by either Party. The City may cancel this Agreement upon thirty(30)days written notice to the
Contractor. The Contractor may cancel this Agreement only upon thirty(30)days prior written
notice to the City.
15. Renton Business License. Prior to signing a contract, the Contractor agrees to purchase a City
of Renton Business License and maintain the license in full force and effect throughout the work of
the project. License may be purchased from the Finance Department located in the City of Renton
Municipal Building, 1055 South Grady Way, Renton, WA.
16. Insurance. The Contractor shall maintain throughout the duration of this contract the following
insurance requirements: General Liability insurance in the amount of$1,000,000 per
occurrence/$2,000,000 aggregate; Professional Liability insurance in the amount of$1,000,000 per
claim; Automobile Liability in the amount of$1,000,000 per accident; and proof of Workers'
Compensation coverage. The City of Renton will be name as a Primary and Non-Contributory
I
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Additional Insured on the insurance policy and an endorsement stating such shall be provided.
17. Bonding. The Contractor shall secure and maintain in force throughout the duration of this
contract a Dishonesty/Maintenance Service Bond in the amount of$25,000 for each employee
working at the City facility.
18. Compliance with Laws. The Contractor and all of the Contractor's employees shall perform the
services in accordance with all applicable federal, state, county and city laws, codes and
ordinances.
19. Exhibits to Agreement. The following exhibits are attached to this contract and incorporated
herein by this reference:
Attachment A: Scope of Work
Attachment B: n/a
Attachment B: Contractor's Certificate of Insurance
Attachment C: Contractor's Rate Schedule
This Agreement is entered in to as o f the day a n d yea r written above.
C NTRACTOR CITY OF RENTON
L
Signature Signature
POW-9,1A,\ �QA-1A0Vn PW-9,1A, >Q� � Terry Higashiyama, Community Services Administrator
Printed Name and Title Printed Name and Title
Thyssen Krupp Elevator Corporation
Business Name
2021 130th Ave NE, Suite A
Mailing Address
Bellevue, WA 98005
city State Zip
(800)800-2812
Telephone
ATTACHMENT A
SCOPE OF WORK PERTAINING TO CITY OF RENTON
SCOPE:
The Elevator Preventive Maintenance Specification (the"SPECIFICATION") establishes the minimum
requirements for a full maintenance program on the elevators for the City of Renton (hereinafter referred to as
the "Owner/Agent")with an approved bidder.
PERFORMANCE CONFERENCES AND REPORTS:
The Contractor shall submit to Owner/Agent written performance reports at the end of each six(6) month
period. The Contractor shall submit, when applicable, any written recommendations related to safety issues,
new attachments, etc. Contractor's supervisory personnel shall be available at all times to report to and confer
with Owner/Agent. Contractor shall submit to the Owner/Agent such records and reports as may be identified
in this SPECIFICATION or such other records and reports as Owner/Agent may require.
Contractor shall have a Supervisor regularly conduct a field audit of the performance of Contractor's field
personnel. Contractor shall, at least semi-annually, survey of the equipment covered by the Contract to
confirm compliance with the requirements of the Contract.
On all elevator shutdowns involving passenger entrapments, a comprehensive report shall be prepared and
submitted to the Owner/Agent within 24 hours of the entrapment. The report shall include building location,
elevator identification, date and time of entrapment, time entrapped passengers were released, cause of
entrapment and corrective action taken by the Contractor.
INSPECTION OF EQUIPMENT AND CONDITIONS AT JOB SITE:
Prior to bidding, it shall be the responsibility of the bidder to visit the jobsite and inspect each elevator,
escalator and/or dumbwaiter to establish to his satisfaction with the condition of the equipment to be
maintained and any other conditions affecting the work to be performed. This equipment is offered in an "as
is" condition. No claims shall be allowed for correction of deficiencies claimed to exist prior to award of
contract.
However, should Contractor with good reason disagree with parts of the proposed specification, such items of
disagreement must be brought to the Owner/Agent's attention in a separate bid addendum. To disagree with
parts of the specifications does not excuse contractor from first providing a bid proposal in direct accordance
with this specification.
WIRING DIAGRAMS:
Contractor shall provide to Owner/Agent a set of reproducible wiring diagrams covering all changes,
modifications, etc., which take place during the contract term. The diagrams are to be furnished to the
Owner/Agent immediately following modifications at the sole expense of the Contractor.
Changes are to be edited on the original wiring diagrams and must be completed no later than sixty(60)days
after the installation or additions to the equipment. Failure to perform such wiring diagram changes will result
in the Contractor paying the Owner/Agent, at the Owner/Agents'election, $50.00 per day for each day the limit
is exceeded or theOwner/Agent, at its election may deduct the amount from any sum owed or to be owed to
the Contractor. r
18 Elevator Maintenance Agreement for City of Renton
SOFTWARE:
Should any part of the equipment incorporate computer software which Contractor should require a backup or
archival copy of the software, a written request shall be submitted to the Owner/Agent prior to bidding.
If Owner/Agent agrees to grant Contractor permission to the request, the back up or archival copy shall
remain the property of the Owner/Agent and shall not be removed from the premises.
If during the term of the agreement the Contractor should install controller software upgrades, the upgrades
shall remain a part of the equipment in the event of termination of the service agreement by either party.
Contractor shall maintain callback and repair data on each unit and a record of routine maintenance
examinations performed on each unit during the term of the Contract and shall make records available to
Owner/Agent upon demand.
Contractor shall maintain callback and repair data on each unit and a record of routine maintenance
examinations performed to each unit during the term of the Contract. Contractor shall submit to Owner/Agent,
quarter annually or upon demand, a computerized printout report summarizing the history of all service calls
received and corrections made to each unit during the prior quarter. A copy of the records shall become the
property of and shall be retained by Owner/Agent. Failure to maintain and submit the service logs and
records to Owner/Agent may result in termination of the Contract, subject to Owners/Agent's discretion.
CONTINUITY OF SERVICE:
The Contractor will correct any failure which takes any equipment out of service within three (3) regular work
days from the day of the failure. If the equipment is not back in service by such time, the Owner/Agent shall
receive a credit to the monthly maintenance payment for the equipment, prorated for the period the equipment
was out of service beyond such time.
MATERIAL SAFETY DATA SHEETS:
The Contractor shall furnish to the Owner/Agent an approved Material Safety Data Sheet for all cleaning
solvents, lubricants, oils, greases, paints, etc. used during-their performance of the elevator preventive
maintenance. A copy of the applicable Material Safety Data Sheets shall be visibility mounted in each elevator
equipment room in a protective cover.
EMPLOYEE SAFETY:
The Contractor shall maintain employee safety as one of its most important concerns. The Contractor shall
provide employees with information and supplies necessary to comply with the Occupational Safety and
Health Act(OSHA) and procedures stated in the Elevator Industry Field Employees'Safety Handbook. The
Contractor shall conduct regular and systematic safety meetings with employees to discuss new procedures
and improve on safety awareness.
GOVERNING LAWS:
Contractor shall abide in strict accordance with all laws, codes, rules and regulations as set forth by
governmental authorities having jurisdiction affecting the equipment and Contractor's activities.
SCOPE OF ELEVATOR/ESCALATOR MAINTENANCE
This SPECIFICATION provides for complete maintenance coverage including examinations, cleaning,
painting, lubrication, adjusting, parts replacement, repairs and testing on all parts of the elevator/escalator
equipment including, but not limited to the following:
Machines, including worms, gears, thrust bearings, drive sheaves, drive sheave shaft bearings, brake pulleys
Elevator Maintenance Agreement for City of Renton 19
and all other components and parts of the machine and brake.
Hoist and governor ropes, including tension equalization.
Hoist motors, including motor windings, solid state power conversion drives, motor generators, rotating
elements, including commutators, brushes, brush holders and bearings and all other related components and
parts.
Motor windings shall be treated as needed with proper insulting compound which has been approved by the
motor manufacturer. Controllers, encoders, transducers, selectors and dispatching equipment, including all
relays, solid-state components, resistors, capacitors, transformers, contacts, leads, timing devices, computer
devices, steel tape (or cable) and mechanical and electrical driving equipment and all other related
components and parts.
Pump units, including motors belts, sheaves or pulleys, valves, seals, mufflers, heating elements, tank, tank
oil, exposed pipes, shut-off valves and all other components of the pump unit.
Plungers, packing, and hydraulic system oil and all above ground piping and connections.
Governors, governor sheave and shaft assemblies, bearings, contacts, governor jaws, car and counterweight
safety mechanism, car and counterweight sheave assemblies, deflectors, 2:1 or secondary sheaves including
bearings, car and counterweight buffers, car and counterweight guide rails (excluding replacement), top and
bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight
guide shoes, rollers and liners, inductors, cams and tapes and all other related components and parts.
Hoistway door interlocks, hoistway door hangers and rollers, bottom door gibs, door closing devices and all
other related components and parts. Door operators, including door drive chains, sheaves, belts, car door
hangers, rollers and up-thrusts, car door contacts, door protective devices, bottom door guides and all other
related components and parts. Load-weighing equipment, car frames, platforms, elevator car roller guides and
all other components and parts. Alarm bells, emergency stop switches, emergency car lights and batteries and
all other related components and parts.
Car fans or exhaust blower, car and corridor signals and fixtures including lights, pushbuttons, contact
assemblies, key switches, dials, voice annunciation systems, read-out indicators and audible signaling
devices.
Car, hoistway and machine room wiring including traveling cables.
All operating features and functions, including firefighters service, emergency power operation and
Independent Service, including the operating switches for those features and functions.
SCHEDULED MAINTENANCE:
All preventive maintenance performed by the Contractor shall be scheduled elevator by elevator prior to
commencement of the contract and subject to final approval of the Owner/Agent. Minimum preventive
maintenance frequency visits shall be bi-monthly for geared equipment and monthly for hydraulic equipment.
The preventive maintenance schedule, as prepared by the Contractor, shall show building name, elevator
serial numbers, examination frequency and be keyed to a preventive maintenance schedule prepared for the
specific equipment covered by this SPECIFICATION. Contractor shall specify monthly maintenance hours
20 Elevator Maintenance Agreement for City of Renton
scheduled for each piece of equipment.
Minimum maintenance hours shall be 2 hours monthly for geared equipment, 1 hour monthly for hydraulic
equipment.
Maintenance schedules shall be permanently located in the equipment rooms for each elevator. The
schedules shall be accessible for the Owner/Agent for monitoring. Schedules shall be maintained by indicating
the work performed, signature of the mechanic performing the work and dated the day the work was
performed.
Contractor shall not remove from service more than one elevator at a time in any bank of elevators (except in
emergencies). Emergency circumstances are understood to be those which pose imminent possibility of
equipment damage or passenger injury as judged by the Contractor's employees. Elevators taken out of
service shall be identified by placing signage at every floor indicating elevator is out of service. Signs shall be
removed after service is restored.
EXAMINE:
The Contractor shall examine the equipment at regular intervals sufficient to preserve the life of the
equipment.
When, as a result of a Contractor examination, corrective action is determined to be the responsibility of the
Contractor, the Contractor shall proceed immediately to make (or cause to be made) replacements, repairs
and corrections.
When such work is determined not to be the Contractor's responsibility, a written report signed by the
Contractor, shall be delivered to the Owner/Agent. If the Owner/Agent disagrees with the Contractor's,
determination, Owner/Agent and Contractor shall use their best efforts to resolve the disagreement in a
manner mutually agreeable to the parties.
Items of an emergency nature shall be communicated by the Contractor to the Owner/Agent immediately and
followed up in written form.
Examinations of the equipment shall follow the basic procedures recognized by the elevator service industry
and shall comply with all L&I requirements.
CLEAN:
The Contractor shall clean all of the elevator equipment as well as the elevator equipment room, hoistways
and pits. Cleaning of the equipment shall occur at regular intervals sufficient to maintain a professional
appearance and preserve the life of the equipment. The Contractor shall report to the Owner/Agent the need
for cleaning and/or janitorial services for all items not covered by the contract or which are otherwise not the
responsibility of the Contractor.
PAINT:
The Contractor shall paint the elevator/escalator equipment at intervals to maintain a professional
appearance, prevent rusting and preserve the equipment. All paint shall be suitable for the purpose intended
and be of a high quality. Paint shall not emit hazardous or offensive odors. In certain circumstances painting
may need to be done outside of the regular working hours, which shall be included by the Contractor.
Application of the paint shall, in all circumstances, comply with applicable local codes and/or latest edition of
ASME/ANSI Al7.1, American National Standard Safety Code for Elevators and Escalators.
Elevator Maintenance Agreement for City of Renton 21
LUBRICATE:
The Contractor shall lubricate all moving parts of the equipment. Lubricants shall be applied at intervals
recommended by the equipment manufacturer or as dictated through use of the equipment. All lubricants shall
be suitable for the purpose intended and shall meet or exceed the minimum requirements specified by the
manufacturer of the equipment to which the lubricant is applied. All lubricants shall be stored in approved
containers. Contractor shall drain and flush machine gear cases, door operators (where applicable) and
bearing oil reservoirs annually and refill with the proper type and grade of oil.
ADJUST:
The Contractor shall make the necessary equipment adjustments when the operation of the equipment varies
from its normal designed performance standards. Qualified individuals, employed by the Contractor, shall
make adjustments with appropriate tools and instruments.Adjustments shall be made at regular intervals to
maintain the elevator in optimum operating condition. -
Parts or assemblies which have worn (or otherwise deteriorated) beyond normal adjustment limits shall be
replaced.
REPLACE:
The Contractor shall replace all items covered under the Contract during the course of scheduled preventive
maintenance. In the opinion of the Contractor and Owner/Agent, a replacement shall be made to prevent an
unscheduled elevator/escalator shutdown and to ensure the continued normal operations of the
elevator/escalator. Replacements shall be made to extend the useful life of the elevator/escalator.
REPLACEMENT PARTS:
The Contractor shall be required to furnish metal cabinets with a supply of spare parts sufficient for normal
maintenance and repair of the elevators. The value of the replacement parts maintained on the job shall be
adequate to perform an effective preventive maintenance program. A metal can and lid shall also be provided
in each machine room for the storage of oily rags.
Motors, armatures, field coils, and any other major component shall be delivered to the job site within two (2)
days of known requirement.
Unless permission is authorized by Owner/Agent, all replacement parts shall be from the original OEM. Used
parts or parts that are not equal to or better than genuine manufacturer's parts are not acceptable and shall
not be used by the Contractor on the Owner's equipment. Elevator Contractor shall.not be required to make
renewals or repairs necessitated by the negligence, misuse or any other cause beyond its control except
ordinary wear and tear unless such renewals or repairs are cause by Elevator Contractor's negligence,
improper maintenance or misuse in performing or failure to perform pursuant to this Agreement.
REPAIRS:
Repairs which are the responsibility of the Contractor:
Repairs shall be made by the Contractor to elevator/escalator components covered by this Agreement. The
Contractor shall make (or cause to be made) all repairs which become necessary due to normal wear and use
of the elevator/escalator systems. The Contractor shall be solely responsible for all cost for labor, materials,
expenses and supplies which occur as a result of the stated repair.
In the event major repair work becomes necessary, Contractor will provide separate repair personnel to
accomplish the work to ensure that the regular service personnel continue their normal preventive
22 Elevator Maintenance Agreement for City of Renton
maintenance on the equipment.
Repairs which are the responsibility of the Owner:
Prior to any repairs being made by the Contractor, the Contractor shall submit a written proposal to the
Owner/Agent to obtain formal approval to proceed. The Owner/Agent reserves the right to obtain comparison
proposals from other contractors.
Repairs shall be made by the Contractor, when authorized by the Owner/Agent, where such repairs are not
included in the contract.
The Contractor shall supply all labor, materials and supplies at the Contractor's standard billing rates. Material
and supplies shall be billed at cost plus 10% for overhead and plus 10% for profit. On completion of all repair
work, the Contractor shall submit to the Owner/Agent for payment an invoice detailing the nature of the work
performed and related charges.
PERFORMANCE OF PERIODIC TEST(S):
The Contractor shall perform periodic Safety Test(s) of the elevator/escalator components. The periodic test(s)
shall be conducted in strict accordance with standards and procedures stated in ASME/ANSI A17.1,.Safety
Code for Elevators and Escalators, latest edition. Test results shall be recorded on forms supplied by the
Contractor and acceptable to the Owner/Agent. Upon completion of test(s), copies shall be submitted to the
Owner/Agent signed by the elevator mechanic who performed the test(s) and an authorized representative of
the Contractor.
Contractor shall assist with testing of the firemen's emergency operation and emergency power operation in
accordance with ASME/ANSI Al7.1.
These tests are to be scheduled by the Owner/Agent during regular hours at the frequency required by code. _
If the tests are required to be performed during overtime hours, Owner/Agent shall pay the overtime premium
differential only for labor required. Inspections performed by city, county, state, or federal government and/or
insurance agencies or representatives are not included in this SPECIFICATION, however, Contractor shall
cooperate with the above referenced agencies or representatives in the inspection of equipment.
Elevator contractor shall provide quarterly inspections and testing of the Firefighter's PH 1 &2 and standby
power operation, if installed. If this testing is needed to be performed on overtime hours, the contractor shall
absorb the straight time cost of the repair and the owner/agent will be responsible for the overtime cost.
CALLBACK SERVICE:
For the purpose of this SPECIFICATION, a callback is a request from the Owner/Agent to the Contractor
requesting the Contractor to go to a specific elevator/escalator to correct any problem and/or condition which
needs attention before the Contractor's next scheduled preventive maintenance visit. Additionally, a callback
is work which is performed by one person working alone, at the job site, for a period of less than two (2) hours.
Work in excess of two (2) hours or requirement of a second person shall be considered repair work and shall
be governed by the REPAIR section of this SPECIFICATION.
The Contractor shall respond to any callback within a minimum of one (1) hour from the time in which a non-
emergency callback was reported to the Contractor. For emergency callbacks such as entrapments, the
Contractor shall respond within a minimum of thirty(30) minutes, during normal business hours and sixty(60)
minutes during all other hours from the time the emergency was reported to the Contractor.
Elevator Maintenance Agreement for City of Renton 23
J
Contractor shall provide Emergency callback rescue service in response to entrapments caused,by elevator
equipment failures, twenty-four(24) hours per day, seven (7) days a week, at no additional cost to Owner
/Agent. For any non-emergency callbacks during overtime hours, the contractor shall absorb the straight time
portion of the call (including travel time) and the Owner/Agent will be responsible for the overtime portion.
EMERGENCY PHONE MONITORING
Elevator contractor shall provide for 24 hour monitoring of the elevator emergency communication devices.
The cost of this service shall be p rovided in the total cost of the RFP bid.
EXCLUSIONS
The Contractor shall not be responsible for the following:
A. .Repairs required because of negligence, accident or misuse of the equipment by anyone other than the
Contractor, his employees, subcontractors, servants or agents, or other causes beyond the Contractor's
control except ordinary wear and tear.
B. Repair or replacement of car enclosures (including removable panels, door panels, car gates, plenum
chambers, hung ceilings, light diffusers, inside car handrails, mirrors, carpets and tile flooring), hoistway
enclosures, hoistway gates, doors, frames, sills, signal fixture faceplates, rail alignment when affected by
building compression or shifting, underground hydraulic jack cylinders including underground piping and
fittings, two-way communications equipment, smoke sensors, cleaning of"interiors" and exposed portions
of sills, escalator lighting, balustrades, wedge guards and floor plates.
C. Regardless of the above, the Contractor shall be responsible for the refinishing of scrape marks on car or
hoistway doors if caused by improper adjustment of the doors or associated equipment.
D. Making safety test or installing new attachments on the elevators/escalators when recommended by
insurance companies or governmental authorities.
E. For maintaining the main line power feeders and associated disconnect switches and breakers.
F. Lighting for car interior and machine room or pit illumination.
G. Emergency power generator and associated contacts and wiring.
Except for exclusions above, all other components of the equipment are fully covered by1his agreement.
MINIMUM PREVENTIVE MAINTENANCE FREQUENCY AND TASK
The following preventive maintenance frequency and task lists are not inclusive of all required maintenance
points for the variety of equipment available throughout the elevator industry. These maintenance frequency
and task lists are designed to be examples of the preventive maintenance quality level required by this
SPECIFICATION. The Contractor is required to submit specific preventive maintenance frequency and task
lists for each type of equipment prior to commencement of contract for Owner/Agent approval as stated in
paragraph
GEARED PASSENGER AND SERVICE:
Each visit:
1. Ride each elevator and observe performance, leveling, floor stops, door opening and closing
operation and noise.
2. Test safety edges, photo eyes, detectors, door open buttons, and alarm bell.
3. Check for proper car and hall button operation and all indicator illuminations and lantern operations.
Monthly:
1. Clean and inspect machine, controller, selector, motor, motor generator/SCR and governor.
2. Clean and inspect car top, operating switches, door operator and controls, car door hangers, gibs,
24 Elevator Maintenance Agreement for City of Renton
detectors and/or photo eyes and safety edges. Lubricate and adjust door operator and door
accessory equipment.
3. Clean and inspect hoistway door hangers, interlocks, linkage, pick up assembly, door gibs, non-vision
wing and hoistway switches.
4. Clean and inspect governor tension sheave, car and counterweight buffers, compensating sheave
assembly.
5. Check hoist motor and motor generator commutators and brushes. Replace or reset as required.
6. Check for leaks and oil level in machine.
Quarterly:
1. Inspect rope shackles, car and counterweight guides, TM and Slow Down switches, adjust and
lubricate as required, check emergency light.
2. Check and adjust brake. Inspect and lubricate pivot pins.
3. Clean and adjust controller and selector components including contacts, relays and timers. Check
transformers and rectifiers. Vacuum or brush all controller and selector parts.
4. Check out complete safety circuit.
5. Check selector cables and/or tapes. Lubricate selector drive worm. Inspect selector drive.
6. Clean, inspect and lubricate governor linkage.
7. Inspect, rotate and equalize hoist and compensating cables. Inspect cable shackles and fastenings.
8. Check adjustment of roller/slide car and counterweight guides. Check bearings/liners and fastenings
9. Inspect TM, slowdown, leveling and/or limit switches.
10. Clean and inspect all car and hoistway door contacts and interlocks.
11. Check door closing force. Check car and hoistway hangar rollers and adjust up thrusts.
12. Inspect door operator bearings and cams.
13. Clean and inspect governor tail sheave, compensating sheaves, compensation ropes and hitches
and/or compensating chains, guides and hitches.
14. Clean and inspect car and counterweight buffers. Check buffer oil level and operation.
Semi Annual:
1. Check control and main line fuses, voltage readings, motor and motor generator wire connections,
overloads, armature clearance and brake cores.
2. Check motor overload devices, resistor and resistance connections.
3. Check car safety mechanism and governor rope hitch.
4. Annual:
5. Drop brake shoes, clean, lubricate and adjust. Flush and replace worm gear oil.
6. Check all controller and selector terminals. Check and clean all fuse holders.
7. Check car frame, overhead, car and counterweight sheaves, sills and pit.
8. Annual lubrication of motor, motor generator and machine bearings, deflector, compound and
compensating sheaves and governor tension sheave bearings. Check all fastenings.
9. Annual car safety test. Clean, inspect and lubricate governor and safety mechanisms. Check buffer oil
level.
10. Adjust motor control and perform logic systems operation check.
11. Clean hoistway and hoistway equipment including guide rails, counterweights, hoistway door hangars,
interlocks, closers, headers and related devices. Check all fastenings on guide rails, brackets and
entrances. Check traveling cables.
Five year:
1. Perform full load governor, safety and buffer test.
Elevator Maintenance Agreement for City of Renton 25
HYDRAULIC PASSENGER AND SERVICE:
Each visit:
1. Ride each elevator and observe performance, leveling, floor stops, door opening and closing
operation and noise.
2. Test safety edges, photo eyes, detectors, door open buttons, and alarm bell.
3. Check for proper car and hall button operation and all indicator illuminations and lantern operations.
4. Check for leaks in power unit,.hydraulic control valve, silencer, sound couplings and oil line.
Monthly:
1. Clean and inspect power unit, controller and motor. Check drive belt tension and condition.
2. Check for leaks and oil level in power unit. Clean power unit oil drip pan.
3. Clean and inspect car top, operating switches, door operator and controls, car door hangers, gibs,
detectors and/or photo eyes and safety edges. Lubricate and adjust door operator and door
accessory equipment.
4. Clean and inspect hoistway door hangers, interlocks, linkage, pick up assembly, door gibs, non-vision
wing and hoistway switches. -
5. Clean and inspect hydraulic plunger, seals and packing. Check jack oil drip container.
6. Check guide rail lubrication drip containers in pit.
Quarterly:
1. Check motor and pump sheave alignment. Check motor and pump mounting fastenings.
2. Adjust hydraulic control valve. Clean hydraulic control valve strainers. Check hydraulic control valve
locking nuts, adjustment screws and mounting fastenings.
3. Clean and adjust controller components including contacts, relays and timers. Check transformers
and rectifiers. Vacuum or brush all controller parts.
4. Check out complete safety circuit.
5. Check adjustment of roller/slide car guides. Check bearings/liners and fastenings.
6. Inspect TM, slowdown, leveling and/or limit switches.
7. Clean and inspect all car and hoistway door contacts and interlocks.
8. Check door closing force. Check car and hoistway hangar rollers and adjust up thrusts.
9. Inspect door operator bearings and cams
Semi Annual:
1. Check control and main line fuses, voltage readings and motor wire connections.
2. Check motor overload devices, resistor/resistance connections and starters, contactors and contacts.
3. Annual:
4. Check all controller terminals. Check and clean all fuse holders.
5. Check car frame, sills and pit.
6. Annual hydraulic pressure test. Check relief valve seal and tag valve with current test information,
date test was performed and performing company name.
7. Perform logic systems operation check.
8. Clean hoistway and hoistway equipment including guide rails, hoistway door hangars, interlocks,
closers, headers and related devices. Check all fastenings on guide rails, brackets and entrances.
Check traveling cables.
PERFORMANCE STANDARDS
It is the intent of this SPECIFICATION that the elevator equipment be maintained so as to reserve the .
operating characteristics in accordance with the original manufacturer's design.
The following are performance levels which are a part of the original design and which shall be maintained at
26 Elevator Maintenance Agreement for City of Renton
all times.
A. Contract speed of all elevators, dumbwaiters and lifts. Variance from-rated speed, regardless of load, shall
not exceed 3% on motor generator and conventional contactor type control, 2% on SCR and solid
state/digital type control, and 10% on hydraulic equipment.
B. Accuracy of leveling shall be measured under all load conditions. The accuracy of leveling of 1/4 of an
inch shall be used in this contract.
C. Opening and closing times of all hoistway and car doors within limits of ASME/ANSI A17.1 Safety Code
for Elevators and Escalators, latest edition.
D. Door reversal devices, detectors and/or all passenger sensor devices.
E. Variable car and hall door hold open times.
F. Individual car and group operations and devices.
G. Emergency fire service, emergency power, communications, emergency car light and alarm bell.
H. Flight and Cycle Time
For the purpose of this SPECIFICATION, the following performance criteria shall apply;
A. Flight Time is the elapsed time in seconds from brake open to brake close on a one (1) floor run of
approximately 12'0" and/or elevator starting after the interlock circuit is made and elevator stops at the
next landing.
B. Cycle Time is the elapsed time in seconds from car doors starting to close until the doors are three
quarters open at the next landing on a one (1)floor run of approximately 12'0".
C. Door Open Time is the elapsed time in seconds from the time the car doors start to open after arriving at a
landing until they are fully open.
D. Door Close Time is the elapsed time in seconds from the time the car doors starts to close after a call is
initiated until they are fully closed with the interlock engaged. This must not exceed requirements as set
forth in ASME/ANSI A17.1, Rule 112.3 Safety Code for Elevators and Escalators, latest edition. Closing
Time will vary slightly depending upon door opening width and weight of the doors.
E. Door Closing force must not exceed the requirement of 30 pounds as set forth in ASME/ANSI A17.1
Safety Code for Elevators and Escalators, latest edition. This is tested by stalling the closing car door in
high speed and applying a spring pressure gauge against the leading edge of the door and reading the
amount of pressure the door exerts to continue closing.
Elevator Maintenance Agreement for City of Renton 27
ATTACHMENT B
CERTIFICATE OF LIABILITY INSURANCE r 04/29/2D DfYYYY)01
HIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE
DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BLOW.THIS CERTIFICATE OF
INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE
CERTIFICATE HOLDER.
IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of
he policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Helen Chen
NAME:
PHONE: 312-288-7489 FAX:312-621-6865
WILLIS OF ILLINOIS INC E-MAIL: tke.certificates willis.com
233 S WACKER DRIVE SUITE 2000 PRODUCER
CHICAGO IL 60606 CUSTOMER#:
INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Lexington Insurance Company 19437
INSURER B: Wausau Bus Ins Co/Wausau Underwriters 26069/26042
Ins Co
THYSSENKRUPP ELEVATOR CORPORATION INSURER C: Indemnity Ins Co of NA/ACE American Ins 43575/22667
2021 130TH AVE NE SUITE A Co
BELLEVUE WA 98005 INSURER D: HDI-Geding America Insurance Company 41343
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER:CKDO-978GS3-130429053516 REVISION NUMBER:
HIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADD'L SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS
LTR INSRD WVD MM/DD/YYYY MM/DD/YYYY
General Liability Each Occurrence $4,000,000
X Commercial General Liability Damage to Rented $1,000,000
Premises Ea occurrence
Claims Made X Occur 037205277 Med Exp(Any one $5,000
A 037205276 10/01/2012 10/0112013 person)
Personal&Adv.Injury $4,000,000
General Aggregate $8,000,000
Gen'I Aggregate Limit Applies Per: Products-Com /O s A Included
Pol r-Proj r Loc
utomobile Liability Combined Single Limit $2,000,000
X Any Auto (Ea accident)
II Owned Autos Bodily Injury Per person)
Scheduled Autos ASKZ91438879012 Bodily Injury(Per
B (AOS) 10/01/2012 10/01/2013 accident)
Hired Autos ASJZ91438879032(PR) Property Damage
(per accident
Non-Owned Autos
X Umbrella Liab X Occur Each Occurrence $1,000,000
Excess Liab Claims- Aggregate $1,000,000
D Made CUD 1108604 10/01/2012 10/01/2013
Deductible
Retention$
Worker's Compensation Y/N WC Statutory Limits X
and Employers'Liability Other
Any Proprietor/Partner/ WLRC47125042(AOS)
C Excluded?Executive Officer/Member N/A WLRC47125030 CA, 10101/2012 10/01/2013 EL Each Accident $1,000,000
(Mandatory in NH) MA) EL Disease-Ea
If yes,describe under DESCRIPTION Em to ee $1,000,000
OF OPERATIONS below EL Disease-Policy Limit $1,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required)
RE:ELEVATOR MAINTENANCE JOB#US44762 FULL SERVICE ELEVATOR MAINTENANCE FOR THE CITY OF RENTON,RENTON WA
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
HE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
CITY OF RENTON ACCORDANCE WITH THE POLICY PROVISIONS.
ATTN:GARY LAMB,RISK MANAGER
1055 SOUTH GRADY WAY
RENTON WA 98057 Authorized Representative
1988-2010 ACORD CORPORATION.All rights reserved.
Acord 25(2010/05) The ACORD name and logo are registered marks of ACORD
ADDITIONAL INFORMATION Date
04/29/2013
PRODUCER Company
E
WILLIS OF ILLINOIS INC Company
233 S WACKER DRIVE SUITE 2000 F
CHICAGO IL 60606
INSURED Company
G
THYSSENKRUPP ELEVATOR CORPORATION Company
2021 130TH AVE NE SUITE A H
BELLEVUE WA 98005
TEXT
The Additional Insured(s)listed below are added as an Additional Insured(s)with respect to
Automobile and General Liability policies, but only to the extent required by written contract
and only to the extent that coverage is afforded under these policies.
City of Renton
The insurance shall be primary and non-contributing with respect to the Additional Insured
where required by written contract.
CERTIFICATE HOLDER Serial#: CKDO-978GS3-130429053516
CITY OF RENTON
ATTN: GARY LAMB, RISK MANAGER
1055 SOUTH GRADY WAY
RENTON WA 98057
I
ThyssenKrupp Elevator Americas
Attachment C
2012/13 NORTHWEST DISTRICT
SERVICE & REPAIR BILLING RATES
CITY OF RENTON
PRICES ARE EFFECTIVE AUGUST 20, 2012
SERVICE & REPAIR LABOR RATES
Reg. Double
Contract Rates: Time 0.7 1.5 1.7 Time
Mechanic $233.80 $163.66 $350.70 $397.46 $467.60
Helper $187.60 $131.32 $281.40 $318.92 $375.20
Repair Crew $421.40 NA NA NA $822.80
On-Call & Overtime Procedure:
The elevator phones will be monitored by ThyssenKrupp Communication. In the event
of an emergency inside the elevator, our 24/7 monitoring center will dispatch a
technician to the property to assist with the elevator. Maximum response times for
emergency situations shall be 30 minutes during normal business hours and 60 minutes
during all other situations.
Any other callback situations should be addressed by calling 425-702-1200, 24 hours a
day 7 days a week. If the office is not in, the call will be redirected to ThyssenKrupp
Communications to assist with dispatching a technician to your property.
ThyssenKrupp Elevator Corporation
2021 130-Ave NE,Suite A
Bellevue,WA 98005
Telephone: 425-702-1200
Fax: 1-866-545-4650
E-mail: bryan.wheeler @thyssenkrupp.com
Internet:www.thyssenkruppelevator.com
r
ThyssenKrupp Elevator Americas O
CITY 01,RENTON—MAINTENANCE
Bid
AMENDMENT NO. 1
This Amendment No.l shall be made apart of this Agreement,and in the event of conflict with other articles,terms,conditions or contract documents,this Amendment
No.1 shall be final.Amend so Contractor shall not be liable for indirect,special,liquidated,exemplary or consequential damages.
Agreement for Services
12:Amend so that in all cases involving the responsibility of more than one party,each party shall only be liable for an amount proportionate to that party's negligence.
13:Amend so the dispute resolution method shall be munially agreed upon in writing.
16:Amend(including Attachment 13)so Subcontractor shall supply its standard insurance limits in the amounts of$2,000,000 each occurrence J$2,000,000 general aggregate.
Amend so the additional insured is defended and indemnified for claims arising from Subcontractor's acts,actions,omissions or neglects;but is not defended or indemnified
for its own acts,actions,omissions,neglects or bare allegations.
City of Renton ThyssenKrupp Elevator Corporation
Signature&Date: S 7(13 Signature&Date: J/103
Name&Title: lJ fe GA' ame&Title: J.Wesley M ews III Contract Analyst