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THIS MEMORANDUM OF UNDERSTANDING ( "MOU ") is entered into pursuant
to Chapter 39.34 RCW by the Cities of Kent, Auburn, Bellevue, Bothell, Burien,
Covington, Des Moines, Federal Way, Issaquah, Kenmore, Kirkland, Mercer Island,
Redmond, Renton, Sammamish, SeaTac, Shoreline, Tukwila, and Woodinville,
Washington hereinafter referred to as "Cities ", to provide for planning, funding, and
implementation of a joint human services application and funding program.
WHEREAS, the Cities engage in activities which support human service providers in
King County; and
WHEREAS, the Cities wish to make the most efficient use of their resources by
cooperating to provide funding to support human service providers in King County; and
WHEREAS, through the Interlocal Cooperation Act, the Cities have the authority to
engage in cooperative efforts which result in more efficient use of Government resources;
and
NOW THEREFORE, and in consideration of the terms, conditions and performances
made herein, it is agreed as follows:
1. Purpose of MOU: The purpose of this MOU is to facilitate the alliance of the 19
member Cities who independently provide funding to organizations to provide critically
needed human services in their communities, but jointly receive applications for grant
funding through one online grant subscription service and portal. The various human
service programs funded by the member cities include food security, housing and
homelessness prevention, health, mental health, youth services, and others.
2. Joint Participation,.
a) Lead City. The City of Kent shall be the designated lead city ( "Lead City ").
The Lead City shall contract directly for and manage the online grants
subscription service with Western States Arts Federation ( "Vendor "). The
other responsibilities of the Lead City are described in Section 4.
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b) Participating-UL A Participating City is a City participating in the joint
online funding application portal, who is a party to this MOU, and who is not
a Lead City.
3. Funding Arrangement. The Lead City and each Participating City will jointly
participate in the costs to run the online grants subscription service. The allocation of
costs shall be based on population ranges of each city, as established by population
estimates made by the Office of Financial Management pursuant to RCW 43.62.030. The
initial allocation shall be as described in Exhibit A, attached and incorporated herein.
Any Participating City requesting a change in allocation may only do so by written
amendment to this MOU, in accordance with Section 12. Each Participating City shall
provide its annual financial contribution to the Lead City no later than thirty (30) days
after receiving invoice from the Lead City, pursuant to Section 4(a) below.
4. Responsibilities of Lead City. The Lead City has been designated to act as the
fiscal and administrative agent for the Participating Cities. The responsibilities of the
Lead City shall include the following:
a) Send an invoice to each Participating City by February 15th of each year for
their annual funding participation.
b) Contract with the Vendor, and manage the performance of the online grants
subscription service.
c) For each year after the first year of this agreement, provide a projected
estimate of the annual financial contribution to be made by each of the
Participating Cities no later than September 30th of the preceding calendar
year in which the contribution is to be made.
d) Maintain accounts and records which properly reflect transactions related to
this MOU.
5. Duration. This MOU shall become effective when it is approved by a majority of
the Cities and shall remain in effect through December 31, 2013, with automatic
extensions annually, unless terminated as described in section 6.
6. Termination. Any City may terminate its participation in the MOU without cause
by giving the other Cities a thirty (30) day written notice. The terminating party shall
remain fully responsible for meeting its funding responsibilities and other obligations
established by this MOU through the end of the calendar year in which such notice is
given. If at any time termination of a City results in fewer than ten Cities remaining as
parties to this MOU, then this MOU shall automatically terminate after sixty (60) days
for all remaining Cities, provided that all Cities shall remain fully responsible for funding
responsibilities and other obligations established by this MOU through the end of the
calendar year in which such termination becomes effective.
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7. Notices. Notices to the Cities shall be sent to the following persons:
city
Contact
Auburn
Michael Hursh, Advisor to the Mayor
Bellevue
-Jose h Adriano, Human Services Grant Coordinator
Bothell
Lynda Quinn, Sr. Administrative Assistant
Burien
Lori Fleming, Mana ement Anal st
Covington
Victoria Throm, Human Services Analyst
Des Moines
Sue Padden, Senior Center Manager
Federal Way
Jay Bennett, Community Services Manager
Issaquah
Mark Hinthorne, Planning Director
Kenmore
Leslie Harris, Public Information Officer
Kent
Katherin Johnson, Human Services Manager
Kirkland
Sharon Anderson, Human Services Coordinator
Mercer Island
Cynthia Goodwin, Department of Youth and Family
Services Director
Redmond
Brooke Buckingham, Human Services Planner
Renton
Karen Ber svik, Human Services Manager
Sammamish
Melonie Anderson, City Clerk
SeaTac
Colleen Brandt - Schluter, Human Services Manager
Shoreline
Rob Beem, Community Services Manager
Tukwila
Evie Bo kan, Human Services Manager
Woodinville I
Zach Schmitz, Management Analyst
8. Indemnification.
Each City agrees to indemnify the other Cities from' any claims, damages, losses, and
costs, including, but not limited to, attorney's fees and litigation costs, arising out of
claims by third parties for property damage and bodily injury, including death, caused
solely by the negligence or willful misconduct of such City, the City's employees,
affiliated corporations, officers, and lower tier subcontractors in connection with this
MOU.
Each City hereby waives its immunity under Title 51 of the Revised Code of Washington
for claims of any type brought by any City agent or employee against the other Cities.
This waiver is specifically negotiated by the parties and a portion of the City's payment
hereunder is expressly made the consideration for this waiver.
9. Insurance. Each City shall procure and maintain in full force throughout the
duration of the MOU comprehensive general liability insurance with a minimum
coverage of $1,000,000.00 per occurrence /aggregate for personal injury and property
damage. In the event that a City is a member of a pool of self - insured cities, the City
shall provide proof of such membership in lieu of the insurance requirement above. Such
Online Grant Funding Application MOU
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self insurance shall provide coverage equal to or greater that required of non -self
insurance pool member Cities.
10. Oversight Committee This MOU shall be managed by an Oversight Committee
made up of six City representatives, as follows; one each from three member Cities from
South King County, and one each from three member Cities in East King County, to be
designated by the Lead City. The representative of each City shall be that person
designated in section 7 of this MOU. The Oversight Committee shall meet at least
annually to discuss the terms of the MOU and request any changes to the services
provided pursuant to the MOU.
11. Applicable Law; Venue, 's Fees. This MOU shall be governed by and
construed in accordance with the laws of the State of Washington. In the event any suit,
arbitration, or other proceeding is instituted to enforce any term of this MOU, the parties
specifically understand and agree that venue shall be exclusively in King County,
Washington. The prevailing party in any such action shall be entitled to its attorney's fees
and costs of suit.
12. Amendments. This MOU may be amended, altered, changed or extended in any
manner by the mutual written consent of all member Cities.
13. Counterparts. This document may be executed by facsimile or electronic mail in
any number of current parts and signature pages hereof with the same effect as if all
parties had all signed the same document. All counterparts, each one which shall be
considered an original, together constitute one and the same instrument.
IN WITNESS WHEREOF, the undersigned have entered into this MOU as of this
day of , 2013.
Online Grant Funding Application MOU
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CITY OF AUBURN
By:
Title:
Date:
CITY OF BELLEVUE
By:
Title:
Date:
CITY OF BOTHELL
By:
Title:
Date:
CITY OF BURIEN
By:
Title:
Date:
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Online Grant Funding Application MOU
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CITY OF COVINGTON
By:
Title:
Date:
CITY OF DES MOINES
By:
Title:
Date:
CITY OF FEDERAL WAY
By:
Title:
Date:
CITY OF ISSAQUAH
By: _
Title:
Date:
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Online Grant Funding Application MOU
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CITY OF KENMORE
By:
Title:
Date:
CITY OF KENT
By:
Title:
Date:
CITY OF KIRKLAND
By:
Title:
Date:
CITY OF MERCER ISLAND
By:
Title:
Date:
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Online Grant Funding Application MOU
Page 8 of 10
CITY OF REDMOND
By: _
Title:
Date:
Attest:
Jason '- Se -h, IMPUti City Clerk
CITY OF SAMMAMISH
Lo
Title:
Date:
CITY OF SEATAC
By:
Title:
Date:
Approved As To Form:
City Attorney
Approv 'To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Online Grant Funding Application MOU
Page 9 of 10
CITY OF SHORELINE
By:
Title:
Date:
CITY OF TUKWILA
By:
Title:
Date:
CITY OF WOODINVILLE
By:
Title:
Approved- As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
Date;
City Attorney
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Online Grant Funding Application MOU
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Population poo
0 -50000 $500.00
50000 -90000 $750.00
90000+ $1,000.00
Online Grant Funding Application Agreement
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CITY OF BELLEVUE
By:
Title:
Date:
CITY OF BOTHELL
By:
Title:
Date:
CITY OF BURIEN
By:
Title:
Date:
Appr i 10,111:
lty Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Online Grant Funding Application Agreement
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CITY OF AUBURN
By: _
Title:
Date:
CITY OF BELLEVUE
B y: lr -
"Title: INTERIM CITY MANAGER
Date: jUL 2 4 2013
CITY OF BOTHELL
By:
Title:
Date:
CITY OF BURIEN
By:
Title:
Date:
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Online Grant Funding Application Agreement
Page 5 of 10
CITY OF AUBURN
M
Title:
Date:
CITY OF BELLEVUE
0
Title:
Date:
CITY OF BOTHELL
itz
Title:
Date:
CITY OF BURIEN
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
By: Apprqy�d As To Form:
(
Title:_
"Vity Attorney
Date: �ty
Online Grant Funding Application Agreement
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CITY COVINGTON
By:
Title: CA:!., PA e,aAa-y -.i
Date: 3''2-: (l3
CITY OF DES MOINES
By: _
Title:
Date:
CITY OF FEDERAL WAY
By:
Title:
Date:
CITY OF ISSAQUAH
By:
Title:
Date:
Approved As To Form:
C ty ttorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Online Grant Funding Applloation MOU
Pago 6 of 10
CITY OF 60VIN6TO9
By:
Title;
Date:
CITY OF DESM-043AS
By:
Title: c ;w4, A e,t
Date:
CITY OF FEDERATE WAY
By:
Title:
Date: _ __- - - - -.-
CITY OF ISSAQUAH
By:
Title.
Date,
0
Approved As To Form: .
City Attorney
Aed As To Form;
V "'
City Attorney
Approved As To Fora.:
City Attorney
Approved As To Form
City Attorney
Page 18
Online Grant Funding Application Agreement
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CITY OF COVINGTON
In
Title:
Date:
CITY OF DES MOINES
:
Title:
Date:
CITY OF FE ERArL WAY
By: ''� t
Title: M A-Y 0 i
Date: 2,r! (_
CITY OF ISSAQUAH
LIZ
Title:
Date:
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
A4oved To F orm:
?AT- ity Attorney
Approved As To Form:
City Attorney
Online Grant Funding Application Agreement
Page 6 of 10
CITY OF COVINGTON
By: _
Title:
Date:
CITY OF DES MOINES
By: _
Title:
Date:
CITY OF FEDERAL WAY
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
By: Approved As To Form:
Title: _
City Attorney
Date:
CITY OF ISSAQUAH
By: jLAi,4H Approved As To Form:
Title: A Wr
City Attorney
Date: a ,�
Online Grant Funding Application Agreement
Page 7 of 10
CIT`.
By:
Title
Date: l Zb I
CITY OF KENT
By: _
Title:
Date:
CITY OF KIRKI,AND
By:
Title:
Date:
CITY OF MERCER ISLAND
By:
Title:
Date:
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Online Grant Funding Application Agreement
Page 7 of 10
CITY OF KENMORE
I=
Title:
Date:
CITY OF KIRKLAND
By: _
Title:
Date:
CITY OF MERCER ISLAND
By:
Title:
Date:
Approved As To Form:
City Attorney
Approved As To Form:
j City Attorn
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Online Grant Funding Application MOU
Page 7 of 10
CITY OF KENMORE
M
Title:
Date:
CITY OF KENT
By:
Title:
Date:
CITY OF KIRKLAND
By:
Tide: Akrks
Date:
CITY OF MERCER ISLAND
L-05
Title:
Date:
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
App As To Farm :
"iL': j
City At (./ r ey
Approved As To Form:
City Attorney
Online Grant Funding Application Agreement
Page 7 of 10
CITY OF KENMORE
By: _
Title:
Date:
CITY OF KENT
By:
Title:
Date:
CITY OF KIRKLAND
By:
Title:
Date:
CITY OF MERCER ISLAND
By:
Title:
Date:
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
A proved As To Form:
City Attorney
Online Grant Funding Application Agreement
Page 8 of 10
CITY OF RENTON
By:
Title:
Date:
CITY OF SAMMAMISH
By:
Title:
Date:
CITY OF SEATAC
By:
Title:
Date:
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Online Grant Funding Application MOU
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CITY OF R N ON
By:
TMA ayor Denis Law
Date:
Attest:.
Jaso A. Seth, eputy City Clerk
CITY OF
By:
Title:
Date:
CITY OF SEATAC
By:
Title:
Date:
Approved As To Form:
City Attorney
Approv 'To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Online Grant Funding Application MOU
Page 8 of 10
CITY OF REDMOND
By:
Title:
Date:
CITY OF RENTON
By:
Title:
Date:
CITY OF SEATAC
By:
Title:
Date:
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Online Grant Funding Application Agreement
Page 8 of 10
CITY OF REDMOND
By: _
Title:
Date:
CITY OF RENTON
By:
Title:
Date:
CITY OF SAMMAMISH
By:
Title:
Date:
Approved As To Form
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form
City Attorney
Online Grant Funding Application Agreement
Page 9 of 10
CITY OF SHORELINE
By: Date:
CITY OF TUKWILA
By:
Title:
Date:
pprove' As T F rm:
Cz Attorney
Approved As To Form:
City Attorney
Online Grant Funding Application Agreement
Page 9 of 10
CITY OF SHORELINE
IN
Title:
Date:
Approved As To Form:
City Attorney
CITY OF TUKWILA
By: Approved As To Form:
City Attorney
Date: � -_ ``a