HomeMy WebLinkAboutLease LAG-08-012
sloe INTER-AGENCY LEASE AGREEMENT
This LEASE AGREEMENT is entered into this 11 day of 20 08' between
THE CITY OF RENTON as LESSOR, hereinafter referred to as "CITY," and KING
COUNTY, a political subdivision of the State of Washington, as LESSEE, hereinafter referred
to as "COUNTY."
WITNESSETH
WHEREAS, the CITY and COUNTY both desire to enter into a certain Lease Agreement for
the use of appropriate square footage of space at the fire station located at 1209 Kirkland Avenue
NE, Renton, WA, hereinafter referred to as the"FACILITY," for the stationing of a paramedic
unit operated by the King County Emergency Medical Services Division.
WHEREAS, the King County Emergency Medical Services Master Plan and its associated
location analysis have demonstrated that the fire station at the above address provides quality
paramedic response into the greater Renton and Maple Valley area.
WHEREAS, the CITY desires to utilize King County's Emergency Medical Services Programs.
NOW, THEREFORE, the parties mutually agree as follows:
1. DESCRIPTION OF LEASED PREMISES:
I. Leased Space- 1209 Kirkland Avenue NE, Renton, WA
a. 1588 total square feet- See EXHIBIT C attached hereto and made a part
hereof. Comprises:
i. 1200 square feet- Garage space inside the apparatus bay for one
(1) primary paramedic vehicle and one (1) spare medic vehicle.
ii. 170 square feet— Sleeping quarters consisting of two (2) 8'6" x 10'
sleeping rooms with two (2) beds. The sleeping quarters include
eight (8) built-in lockers with twenty-four(24) drawers available
for use by the COUNTY. Each bed includes mattress, mattress
pad, bedspread and two (2) blankets.
iii. 90 square feet of Office space
iv. 128 square feet of secure EMS storage.
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II. Space Shared by the CITY and the COUNTY
a. Bathroom/shower facilities for both sexes shared with Renton Fire
Department personnel; Office space including a desk and chair;
b. Kitchen facilities, dining and day rooms shared with Renton Fire
Department personnel;
C. Exercise room and equipment shared with Renton Fire Department
personnel.
2. GENERAL SERVICES OR CONDITIONS PROVIDED BY THE CITY
I. Basic Services
a. Heating and Li ting—Heating, lighting and cooling will be provided by
the CITY for the FACILITY and those services will be available on a 24-
hour basis.
b. Standby Power—The FACILITY will have an emergency generator
available to provide backup power to the building.
C. Waste—The CITY will provide a waste receptacle and collection service
for all waste; EXCEPT that the COUNTY shall be responsible for disposal
of all contaminated medical waste.
d. Storage Space—The CITY will provide storage space for limited storage
of"non-controlled" operational supplies. The COUNTY shall provide
shelving for storage of"non-controlled" operational supplies.
3. GENERAL SERVICES OR CONDITIONS PROVIDED BY KING COUNTY
I. General Services
a. Paramedic Unit—The COUNTY will station a paramedic unit staffed with
two (2) paramedics in the FACILITY.
b. Security—The COUNTY agrees to maintain all pharmaceutical supplies,
including controlled substances, under mutually agreed upon methods of
security and accessible only by COUNTY personnel.
C. Maintenance—The COUNTY agrees to require all COUNTY personnel
assigned to the FACILITY to participate in the daily, weekly
housekeeping duties and other periodic cleaning of the FACILITY
(building and grounds) in cooperation with Renton Fire Department
personnel.
d. Special Conditions—The COUNTY further agrees that any problems or
issues that arise involving personnel or operations of the respective
agencies will be handled as set forth in EXHIBIT A of this agreement,
attached hereto and made a part hereof.
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4. RENT
The COUNTY agrees to pay the CITY $1,200 per month, effective January 1, 2008, for
space and other systems and services described in Item 1 above. The monthly rate will
be adjusted annually based upon the increase in the Consumer Price Index for Seattle and
shall become effective the first day of January for each subsequent year of this lease.
5. TENANT IMPROVEMENTS
I. The CITY recognizes that this agreement entails moving the paramedic unit from
its existing quarters at Fire Station 14 to Fire Station 12. The CITY also
recognizes that the move may not be completed by January 1, 2008. Therefore, it
is mutually agreed between the CITY and COUNTY, the move of the paramedic
unit from its existing quarters at Fire Station 14 to Fire Station 12 will be
completed.no later than , 2008.
II. The COUNTY agrees to pay all costs incurred in modifying the FACILITY to
meet the COUNTY'S needs, including but not limited to, alarm notification
lighting equipment, telephone and computer systems, and security(locks)
systems.
a. All such modifications shall be made by the CITY with the prior written
approval of the King County Emergency Medical Services Division
Manager and shall be consistent with the FACILITY'S standards as
determined by the CITY. Signatures of both parties are required upon
completion of the improvements to show that all improvements have been
completed to the satisfaction of both parties.
b. Payment for the identified modifications shall be in addition to monthly
payments provided for herein. Any additional costs for changes to the
original plan will require prior approval by the COUNTY. The COUNTY
shall make all payments within 30 days of receipt of an invoice.
C. Any tenant improvements made subsequent to this agreement shall be
made by or with the approval of the CITY with the prior written approval
of the King County Emergency Medical Services Division Manager and
shall be entered as an Exhibit to this agreement.
d. The COUNTY agrees to reimburse the CITY for all direct and indirect
costs incurred by the CITY for repair and replacement of CITY property
which is lost, destroyed or damaged (normal wear and tear excepted) to
the extent such loss, destruction, or damage is caused by equipment or
employees of the COUNTY.
e. The COUNTY agrees, at the termination of this agreement, to restore the
FACILITY to the high quality condition it was in originally. This will
include removing tenant improvements, refinishing walls, ceilings,
replacing carpet, restoring the alarm system, etc.
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6. TERM
I. This Lease Agreement is for two (2) years beginning January 1, 2008 and expires
December 31, 2009. This agreement may be terminated annually for lack of
funding.
H. Termination for other causes:
a. This Agreement is subject to termination upon ninety (90) days written
notice by the COUNTY should:
i. The CITY fail to comply with the terms and conditions expressed
herein.
ii. The CITY fail to provide work or services expressed herein.
b. This Agreement is subject to termination upon ninety(90) days written
notice by the CITY should:
i. The COUNTY fail to comply with the terms and conditions
expressed herein.
ii. If, in the judgment of the Administrator of the CITY OF RENTON
FIRE DEPARTMENT, or his/her designee, the relationship is no
longer compatible with the organizational philosophy or values of
the Fire Department as provided in the attached EXHIBIT B,
Standard Operating Procedures 1101, Organizational
Philosophy.
III. Changes:
Either party may request changes in the services to be performed or provided
hereunder. Proposed changes, which are mutually agreed upon, shall be
incorporated by written amendment to this agreement signed by both parties.
7. HOLD HARMLESS AND INDEMNIFICATION:
I. The COUNTY agrees to assume responsibility for all liabilities that occur or arise
in any way out of occupancy of the rented space at the FACILITY, and to save
and hold harmless the CITY, its employees and officials, from all claims, causes
of action, costs, expenses, losses and damages, including the cost of defense,
incurred as a result of any negligent acts or omissions of the COUNTY, its agents,
officers, or employees only arising out of or relating to the performance of this
agreement.
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II. The CITY agrees to assume responsibility for all liabilities that occur or arise in
any way out of the performance of this agreement by its agents, officers, or
employees, and to save and hold harmless the COUNTY, its employees and
officials, from all claims, causes of actions, costs, expenses, losses and damages,
including the cost of defense, incurred as a result of any negligent acts or
omissions of the CITY, its agents, officers, or employees only arising out of or
relating to the performance of this agreement. The COUNTY agrees to assume
responsibility for all liabilities that occur or arise in any way out of the
performance of this agreement by its agents, officers, or employees, and to save
and hold harmless the CITY, its employees and officials, from all claims, causes
of actions, costs, expenses, losses and damages, including the cost of defense,
incurred as a result of any negligent acts or omissions of the COUNTY, its agents,
officers, or employees only arising out of or relating to the performance of this
agreement. The parties have negotiated that should an employee of one party sue
the other, for the purposes of this indemnification only, that the employer entity
waives the immunities of Title 51 RCW.
8. INSURANCE
The CITY understands that the COUNTY is self-insured. The COUNTY will provide a
Certificate of Insurance and a Statement of Coverage or an equivalent document prior to
physically moving into Fire Station 12, as referenced.
9. NOTICES:
Official notice under this lease shall be given as follows:
To City:
City of Renton Fire Department
Renton City Hall—6`h Floor
1055 South Grady Way
Renton, WA 98057
To County:
King County Real Property Division
500A Administration Building
500 Fourth Avenue
Seattle, WA 98104
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IN WITNESS WHEREOF, the parties hereto have executed this agreement the day and year
first above written.
LESSOR: CITY OF RENTON LESSEE: PUBLIC HEALTH,
SEATTLE-KING COUNTY
BY: BY: _
TITLE: Mayor TITLE: Tom Hearne
Division Manager
Emergency Medical Services
DATE: a DATE: O _
CITY OF RENTON, WASHINGTON KING COUNTY, WASHINGTON
APPROVED AS TO FORM: APPROVED AS TO FORM:
BY: �/ BY:
City of Renton A torney 9/t*1'V
DATE: 'S; DATE:
BY:
Managei eal Property Services Section
Attest: DATE: `,i 2��
Bonnie I. Walton, City Clerk
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EXHIBIT A
Special Conditions
Interagency Cooperation
a. The COUNTY agrees to designate one (1) paramedic on each duty shift who will
coordinate the station activities and issues with the Station Officer, including but
not limited to regular maintenance of the FACILITY by on-duty personnel.
b. The COUNTY agrees that when issues, conflicts or problems arise, the Station
Officer and the designated COUNTY employee shall attempt to resolve the matter
at their level. If the matter is unable to be resolved at that level it shall be taken to
the next level of the respective chains of command, up to and including the Fire
Chief, or his/her designee, for the CITY and the Manager of the King County
Emergency Medical Services Division for the COUNTY.
C. The COUNTY recognizes the importance of the organizational philosophy and
value of the CITY and agrees to cooperate with the CITY to support those values
as expressed in Exhibit B, Standard Operating Procedures 1101,
Organizational Philosophy. The COUNTY further agrees to abide by all other
pertinent Renton Fire Department Policies and Procedures as discussed and
agreed to by the Fire Chief and Manager of the King County Emergency Medical
Services Division.
Date: L ( mot' b l Date:
Approved: Approved. l
Denis Law, Mayor David Fleming, MD
City of Renton Director and Health
Public Health
Seattle & King
}} County
Attest: Tom Hearne
Bonnie I. Walton, City Clerk Division Manager
Emergency Medical Services
EXHIBIT B
Renton Fire and Emergency Services Department
Standard Operating Procedure
Subject: Organizational Number: 1101
Philosophy
Effective Date: March 1, 2008 Revised:
1.0 Statement of Policy
1.1. The Renton Fire and Emergency Services Department's mission, vision
and values serve as its organizational philosophy and the guiding
principles for how the Department will function.
1.2. The organizational philosophy shall be the foundation of all Department
lines of business,programs, projects and activities.
1.3. Vision
1.3.1. The vision of the organization is focused on the intended outcome
of the Department's work.
1.3.2. The vision focuses on the primary purpose for the existence of the
Department that being the preparation and protection of the
community for the natural and manmade risks associated with
being a part of the community itself.
1.3.3. The organization's vision statement is, "Renton ... A City Uniquely
Prepared, Effectively Protected"
1.4. Mission
1.4.1. The organization's mission is intended to be the vehicle by which
the organization realizes its vision.
1.4.2. The organization's mission statement is, "To maintain a safe and
livable city through:
• The reduction of risks to our community,
• The efficient and effective response to escalating emergencies,
and
• A culture of safety and support for our members.
1.5. Values
1.5.1. The organization's values are the principles upon which major
decisions are made.
1.5.2. These values should serve as methods to evaluate the efficacy of
organizational programs and activities.
1.5.3. The organization's values are:
• There is no higher calling than that of service and protection to
our community.
• Nothing is of more value than human life and the safety of our
members.
• Trust is the foundation on which success is built.
• Prevention, where possible, is preferred.
• The reputation of the organization is paramount.
• We can only do what we are trained, capable, equipped and
prepared to do.
• Competence is the ultimate measure of performance.
• There is richness in the diversity of the community we serve
and the organization of which we are a part.
• To reach our full potential as an organization, our working
environment must be open, accepting and courteous for all
members.
1.6. Organizational Focus
1.6.1. Though members should ultimately strive to see that the
organization fulfills its mission, they should do so within the scope
of their assigned responsibilities in the organization.
1.6.2. The concept of organizational focus is not intended to limit focus,
but rather to prioritize focus based on the kind, type and level of
focus.
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1.6.3. Kinds of Focus
1.6.3.1. Philosophic - Focus on concepts and principles that
guide why we do what we do,
1.6.3.2. Organizational — Focus on the structural elements and
aspects of the Department that guide how we do what
we do.
1.6.3.3. Performance Focus on the organization's tangible
results and guide what we do.
1.6.4. Types of Focus
1.6.4.1. Department - Focus on the organization as a whole
including not only internal activities, but interaction
with entities outside the organization.
1.6.4.2. Strategic — Focus on broad concepts that are primarily
in the member's sphere of influence, but have broad
application across the Department.
1.6.4.3. Tactical — Focus on methods of achieving strategies
and are generally the lowest level that policies address.
1.6.4.4. Task — Focus on specifics, how work is done or goals
are achieved and are limited by the competence of the
person completing the task.
1.6.5. The Organizational Focus Matrix is displayed in Appendix 6.1 to
show the interaction between types, kinds and levels of focus in the
organization.
2.0 Objectives
2.1. The objective of the organizational philosophy is to clarify the tenets of
the organization's culture and serve as a guide to organizational decision
making.
3.0 Responsibility
3.1. Each member of the organization is responsible for being aware of the
organizational philosophy and making every attempt to fulfill their duties
in a manner consistent with that philosophy.
3.2. Primary Kind of Focus
3.2.1. Fire Chief:
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3.2.1.1. Philosophic - Organizational Vision
3.2.1.2. Organizational - Department wide, coordinating the
activities of sections.
3.2.1.3. Performance— Coordinating lines of business
3.2.2. Deputy Fire Chief/Director
3.2.2.1. Philosophic - Fulfilling the mission
3.2.2.2. Organizational - Section, coordinating the activities of
di visions/battalions.
3.2.2.3. Performance — Administering a line of business or
multiple programs.
3.2.3. Battalion Chief/Safety Officer/Assistant Fire Marshal/Manager
3.2.3.1. Philosophic — Reinforcing the values of the
organization through implementation of programs.
3.2.3.2. Organizational - Division or battalion, coordinating the
activities of supervisory personnel or direct service
providers.
3.2.3.3. Performance - Administering a program or multiple
activities.
3.2.4. Company Officer/Supervisor/Lead
3.2.4.1. Philosophic - Reinforcing the culture and expectations
of the organization.
3.2.4.2. Organizational — Unit or company, coordinating the
activities of direct service providers.
3.2.4.3. Performance - Supervising people, coordinating
activities.
3.2.5. Firefighter/Inspector/Support Staff
3.2.5.1. Philosophic - Reinforcing the culture and expectations
of the organization.
3.2.5.2. Organizational - Work team
3.2.5.3. Performance - Direct service provider
4.0 Procedures - N/A
5.0 Reference - N/A
6.0 Appendix
6.1. Organizational Focus Matrix
KIND OF FOCUS
Philosophy Organization Performance
Department Fire Chief
Vision Department Core Services
Strategic Mission Section Programs Dep. Chief
E. M. Director
Batt. Chief
Tactical Values Battalion/Division Projects Captain (40 hr)
Assist Fire Marshal
Company Officer
Unit/Company Activities Lead Inspector
Supervisor
Task Culture
Direct Service to Firefighter
Work Team Customer Inspector
Support Staff
S
Exhibit C
Floor Plan to be attached
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