HomeMy WebLinkAboutContract CAG-14-126
Local Agency Consultant/Address/Telephone
Mead and Hunt, Inc.
Standard Consultant 1616 East 15th Street
Agreement Tulsa,OK 74120
918-586-7272
®Architectural/Engineering Agreement
❑ Personal Services Agreement
Agreement Number
Project Title And Work Description
Federal Aid Number City of Renton
Renton Municipal Airport
Agreement Type(Choose one) Airport Master Plan
® Lump Sum
Lump Sum Amount $ 837,705.00
❑ Cost Plus Fixed Fee
Overhead Progress Payment Rate %
Overhead Cost Method DBE Participation
❑Actual Cost ®Yes ❑ No 4.9 %
El Actual Cost Not To Exceed Federal ID Number or Social Security Number
39-0793822
❑ Fixed Overhead Rate % Do you require a 1099 for IRS? Completion Date
Fixed Fee $ ❑Yes ® No December 31, 2016
❑ Specific Rates Of Pay Total Amount Authorized$ 837,705.00
❑ Negotiated Hourly Rate
Management Reserve Fund $
El Provisional Hourly Rate
❑ Cost Per Unit of Work Maximum Amount Payable$ 837,705.00
Index of Exhibits (Check all that apply):
® Exhibit A-I Scope of Work ❑ Exhibit G-2 Fee-Sub Specific Rates
❑ Exhibit A-2 Task Order Agreement ❑ Exhibit G-3 Sub Overhead Cost
❑ Exhibit B-1 DBE Utilization Certification ® Exhibit H Title VI Assurances
❑ Exhibit C Electronic Exchange of Data ® Exhibit 1 Payment Upon Termination of Agreement
❑ Exhibit D-1 Payment-Lump Sum ® Exhibit J Alleged Consultant Design Error Procedures
❑ Exhibit D-2 Payment-Cost Plus ® Exhibit K Consultant Claim Procedures
❑ Exhibit D-3 Payment-Hourly Rate ❑ Exhibit L Liability Insurance Increase
❑ Exhibit D-4 Payment- Provisional ® Exhibit M-la Consultant Certification
® Exhibit E-1 Fee-Lump Fixed/Unit ❑ Exhibit M-lb Agency Official Certification
❑ Exhibit E-2 Fee-Specific Rates ® Exhibit M-2 Certification-Primary
❑ Exhibit F Overhead Cost ® Exhibit M-3 Lobbying Certification
❑ Exhibit G Subcontracted Work ® Exhibit M-4 Pricing Data Certification
❑ Exhibit G-1 Subconsultant Fee ❑ App. 31.910 Supplemental Signature Page
THIS AGREEMENT,made and entered into this �� day of �l 2014 ,
between the Local Agency of City of Renton Washington, her°ei\ fter called the"AGENCY" ,
and the above organization hereinafter called the"CONSULTANT".
DOT Form 140-089 EF Page 1 of 8 ORIGINAL
Revised 0912013
WITNESSETH THAT:
`VAW *490,
WHEREAS, the AGENCY desires to accomplish the above referenced project, and
WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it
advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary services for the PROJECT;
and
WHEREAS,the CONSULTANT represents that he/she is in compliance with the Washington State Statutes relating to
professional registration, if applicable,and has signified a willingness to furnish Consulting services to the AGENCY,
NOW THEREFORE, in consideration of the terms,conditions,covenants and performance contained herein, or attached
and incorporated and made a part hereof,the parties hereto agree as follows:
I General Description of Work
The work under this AGREEMENT shall consist of the above described work and services as herein defined and
necessary to accomplish the completed work for this PROJECT. The CONSULTANT shall furnish all services, labor,and
related equipment necessary to conduct and complete the work as designated elsewhere in this AGREEMENT.
II Scope of Work
The Scope of Work and projected level of effort required for this PROJECT is detailed in Exhibit"A"attached hereto and
by this reference made a part of this AGREEMENT.
III General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies,groups, or individuals shall receive
advance approval by the AGENCY.Necessary contacts and meetings with agencies,groups,and/or individuals shall be
coordinated through the AGENCY. The CONSULTANT shall attend coordination,progress and presentation meetings
with the AGENCY and/or such Federal, State,Community,City or County officials,groups or individuals as may be
requested by the AGENCY.The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring
CONSULTANT participation. The minimum required hours or days notice shall be agreed to between the AGENCY and
the CONSULTANT and shown in Exhibit"A."
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY,which will outline in
written and graphical form the various phases and the order of performance of the work in sufficient detail so that the
progress of the work can easily be evaluated.
The CONSULTANT, and each SUBCONSULTANT,shall not discriminate on the basis of race,color,national origin, or
sex in the performance of this contract. The CONSULTANT, and each SUBCONSULTANT, shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of USDOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT that may result in the
termination of this AGREEMENT.
Participation for Disadvantaged Business Enterprises(DBE), if required,per 49 CFR Part 26,or participation of Minority
Business Enterprises(MBE), and Women Business Enterprises(WBE),shall be shown on the heading of this
AGREEMENT. If D/M/WBE firms are utilized,the amounts authorized to each firm and their certification number will be
shown on Exhibit"B"attached hereto and by this reference made a part of this AGREEMENT. If the Prime
CONSULTANT is a DBE firm they must comply with the Commercial Useful Function(CUF)regulation outlined in the
AGENCY'S"DBE Program Participation Plan". The mandatory DBE participation goals of the AGREEMENT are those
established by the WSDOT'S Highway and Local Programs Project Development Engineer in consultation with the
AGENCY.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.All
electronic files,prepared by the CONSULTANT,must meet the requirements as outlined in Exhibit"C."
All designs,drawings, specifications,documents,and other work products, including all electronic files,prepared by the
CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for this PROJECT,
and are the property of the AGENCY. Reuse by the AGENCY or by others,acting through or on behalf of the AGENCY
of any such instruments of service, not occurring as a part of this PROJECT,shall be without liability or legal exposure to
the CONSULTANT.
Page 2 of 8
IV Time for Beginning and (1*410,ipletion 1"00
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the
AGENCY.
All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT under
completion date.
The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but
may be extended by the AGENCY in the event of a delay attributable to the AGENCY,or because of unavoidable
delays caused by an act of GOD or governmental actions or other conditions beyond the control of the
CONSULTANT.A prior supplemental agreement issued by the AGENCY is required to extend the established
completion time.
V Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this
AGREEMENT as provided in Exhibit"D"attached hereto,and by reference made part of this AGREEMENT. Such
payment shall be full compensation for work performed or services rendered and for all labor,materials,supplies,
equipment,and incidentals necessary to complete the work.The CONSULTANT shall conform to all applicable
portions of 48 CFR Part 31.
A post audit may be performed on this AGREEMENT. The need for a post audit will be determined by the State
Auditor, WSDOT External Audit Office and/or at the request of the AGENCY'S PROJECT Manager.
VI Sub-Contracting
The AGENCY permits sub-contracts for those items of work as shown in Exhibit"G"attached hereto and by this
reference made part of this AGREEMENT.
Compensation for this sub-consultant work shall be based on the cost factors shown on Exhibit"G."
The work of the sub-consultant shall not exceed its maximum amount payable unless a prior written approval has been
issued by the AGENCY.
All reimbursable direct labor,overhead,direct non-salary costs and fixed fee costs for the sub-consultant shall be
substantiated in the same manner as outlined in Section V. All sub-contracts shall contain all applicable provisions of
this AGREEMENT.
With respect to sub-consultant payment,the CONSULTANT shall comply with all applicable sections of the Prompt
Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT shall not sub-contract for the performance of any work under this AGREEMENT without prior
written permission of the AGENCY.No permission for sub-contracting shall create, between the AGENCY and sub-
contractor,any contract or any other relationship. A DBE certified sub-consultant is required to perform a minimum
amount of their sub-contracted agreement that is established by the WSDOT Local Programs Project Development
Engineer in consultation with the AGENCY.
VII Employment
The CONSULTANT warrants that they have not employed or retained any company or person,other than a bona fide
employee working solely for the CONSULTANT,to solicit or secure this contract,and that it has not paid or agreed to
pay any company or person,other than a bona fide employee working solely for the CONSULTANT,any fee,
commission,percentage,brokerage fee,gift, or any other consideration,contingent upon or resulting from the award or
making of this contract. For breach or violation of this warrant,the AGENCY shall have the right to annul this
AGREEMENT without liability or, in its discretion,to deduct from the AGREEMENT price or consideration or
otherwise recover the full amount of such fee,commission,percentage,brokerage fee,gift,or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or
services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY,and any and all claims that may arise under any Workmen's
Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a
Page 3 of 8
third party as a consequence of any- )r omission on the part of the CONSULTANT nployees or other persons
while so engaged on any of the wor*,..services provided to be rendered herein, shall"bOlfhe sole obligation and
responsibility of the CONSULTANT.
The CONSULTANT shall not engage,on a full-or part-time basis,or other basis,during the period of the contract, any
professional or technical personnel who are, or have been,at any time during the period of the contract,in the employ
of the United States Department of Transportation,or the STATE,or the AGENCY, except regularly retired
employees,without written consent of the public employer of such person.
VIII Nondiscrimination
During the performance of this contract,the CONSULTANT, for itself, its assignees,and successors in interest agrees
to comply with the following laws and regulations:
Title VI of the Civil Rights Act of 1964
(42 USC Chapter 21 Subchapter V Section 2000d through 2000d-4a)
Federal-aid Highway Act of 1973
(23 USC Chapter 3 Section 324)
Rehabilitation Act of 1973
(29 USC Chapter 16 Subchapter V Section 794)
Age Discrimination Act of 1975
(42 USC Chapter 76 Section 6101 et seq.)
Civil Rights Restoration Act of 1987
(Public Law 100-259)
American with Disabilities Act of 1990
(42 USC Chapter 126 Section 12101 et. seq.)
49 CFR Part 21
23 CFR Part 200
RC W 49.60.180
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit"H"
attached hereto and by this reference made part of this AGREEMENT,and shall include the attached Exhibit"H" in
every sub-contract, including procurement of materials and leases of equipment,unless exempt by the Regulations or
directives issued pursuant thereto.
IX Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time upon ten(10)days written notice to
the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY other than for default on the part of the
CONSULTANT,a final payment shall be made to the CONSULTANT as shown in Exhibit"I"for the type of
AGREEMENT used.
No payment shall be made for any work completed after ten(10)days following receipt by the CONSULTANT of the
Notice to Terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds
the total amount that would be due when computed as set forth herein above,then no final payment shall be due and the
CONSULTANT shall immediately reimburse the AGENCY for any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
Page 4 of 8
In such an event,the amount to be r shall be determined by the AGENCY with co��ration given to the actual
costs incurred by the CONSULTAI*wrh performing the work to the date of tenninatio? the amount of work originally
required which was satisfactorily completed to date of termination,whether that work is in a form or a type which is
usable to the AGENCY at the time of termination,the cost to the AGENCY of employing another firm to complete the
work required and the time which may be required to do so,and other factors which affect the value to the AGENCY
of the work performed at the time of termination.
Under no circumstances shall payment made under this subsection exceed the amount,which would have been made
using the formula set forth above.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT'S failure to
perform is without the CONSULTANT'S or it's employee's default or negligence,the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event,the CONSULTANT would be reimbursed for
actual costs in accordance with the termination for other than default clauses listed previously.
In the event of the death of any member,partner or officer of the CONSULTANT or any of its supervisory personnel
assigned to the PROJECT, or dissolution of the partnership,termination of the corporation,or disaffiliation of the
principally involved employee,the surviving members of the CONSULTANT hereby agree to complete the work under
the terms of this AGREEMENT, if requested to do so by the AGENCY. This subsection shall not be a bar to
renegotiation of the AGREEMENT between the surviving members of the CONSULTANT and the AGENCY, if the
AGENCY so chooses.
In the event of the death of any of the parties listed in the previous paragraph,should the surviving members of the
CONSULTANT,with the AGENCY'S concurrence,desire to terminate this AGREEMENT, payment shall be made as
set forth in the second paragraph of this section.
Payment for any part of the work by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of
any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT,or for
failure of the CONSULTANT to perform work required of it by the AGENCY. Forbearance of any rights under the
AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or
omission by the CONSULTANT.
X Changes of Work
The CONSULTANT shall make such changes and revisions in the complete work of this AGREEMENT as necessary
to correct errors appearing therein,when required to do so by the AGENCY,without additional compensation thereof.
Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed work or parts
thereof changed or revised,the CONSULTANT shall make such revisions as directed by the AGENCY. This work
shall be considered as Extra Work and will be paid for as herein provided under Section XIV.
XI Disputes
Any dispute concerning questions of fact in connection with the work not disposed of by AGREEMENT between the
CONSULTANT and the AGENCY shall be referred for determination to the Director of Public Works or AGENCY
Engineer,whose decision in the matter shall be final and binding on the parties of this AGREEMENT;provided,
however,that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision,that
decision shall be subject to de novo judicial review. If the parties to this AGREEMENT mutually agree, disputes
concerning alleged design errors will be conducted under the procedures found in Exhibit"J", and disputes concerning
claims will be conducted under the procedures found in Exhibit"K".
XII Venue, Applicable Law, and Personal Jurisdiction
In the event that either party deems it necessary to institute legal action or proceedings to enforce any right or
obligation under this AGREEMENT,the parties hereto agree that any such action shall be initiated in the Superior
court of the State of Washington,situated in the county in which the AGENCY is located. The parties hereto agree that
all questions shall be resolved by application of Washington law and that the parties to such action shall have the right
of appeal from such decisions of the Superior court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior court of the State of Washington,situated
in the county in which the AGENCY is located.
Page 5 of 8
XIII Legal Relations
The CONSULTANT shall comply wi all Federal,State,and local laws and ordinances applicable to the work to be
done under this AGREEMENT.This contract shall be interpreted and construed in accordance with the laws of the
State of Washington.
The CONSULTANT shall indemnify and hold the AGENCY and the STATE and its officers and employees harmless
from and shall process and defend at its own expense all claims,demands,or suits at law or equity arising in whole or
in part from the CONSULTANT'S negligence or breach of any of its obligations under this AGREEMENT;provided
that nothing herein shall require a CONSULTANT to indemnify the AGENCY or the STATE against and hold
harmless the AGENCY or the STATE from claims,demands or suits based solely upon the conduct of the AGENCY or
the STATE,their agents,officers and employees;and provided further that if the claims or suits are caused by or result
from the concurrent negligence of(a)the CONSULTANT'S agents or employees,and(b)the AGENCY or the
STATE,their agents,officers and employees,this indemnity provision with respect to(1)claims or suits based upon
such negligence(2)the costs to the AGENCY or the STATE of defending such claims and suits shall be valid and
enforceable only to the extent of the CONSULTANT'S negligence or the negligence of the CONSULTANT'S agents
or employees.
The CONSULTANT'S relation to the AGENCY shall be at all times as an independent contractor.
The CONSULTANT shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23,
which is the Code of Ethics for regulating contract interest by municipal officers.The CONSULTANT specifically
assumes potential liability for actions brought by the CONSULTANT'S own employees against the AGENCY and,
solely for the purpose of this indemnification and defense,the CONSULTANT specifically waives any immunity under
the state industrial insurance law,Title 51 RCW.
Unless otherwise specified in the AGREEMENT,the AGENCY shall be responsible for administration of construction
contracts, if any,on the PROJECT. Subject to the processing of a new sole source,or an acceptable supplemental
agreement,the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration. By
providing such assistance,the CONSULTANT shall assume no responsibility for: proper construction techniques,job
site safety, or any construction contractor's failure to perform its work in accordance with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of the AGREEMENT,or as otherwise required,
the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to
Title 48 RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the STATE.
B.Commercial general liability written under ISO Form CG 00 0l 12 04 or its equivalent with minimum limits of
one million dollars($1,000,000)per occurrences and two million dollars($2,000,000) in the aggregate for each
policy period.
C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar($1,000,000)
combined single limit.
Excepting the Worker's Compensation Insurance and any Professional Liability Insurance secured by the
CONSULTANT,the AGENCY will be named on all policies as an additional insured.The CONSULTANT shall
furnish the AGENCY with verification of insurance and endorsements required by the AGREEMENT. The AGENCY
reserves the right to require complete,certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The
CONSULTANT shall submit a verification of insurance as outlined above within fourteen(14)days of the execution of
this AGREEMENT to the AGENCY.
No cancellation of the foregoing policies shall be effective without thirty(30)days prior notice to the AGENCY.
The CONSULTANT'S professional liability to the AGENCY shall be limited to the amount payable under this
AGREEMENT or one million($1,000,000)dollars,whichever is the greater, unless modified by Exhibit"L". In no
case shall the CONSULTANT'S professional liability to third parties be limited in any way.
Page 6 of 8
The AGENCY will pay no progresf ments under Section V until the CONSULTA,,��,�ias fully complied with this
section.This remedy is not exclusivnd the AGENCY and the STATE may take sucrother action as is available to it
under other provisions of this AGREEMENT,or otherwise in law.
XIV Extra Work
A. The AGENCY may at any time, by written order,make changes within the general scope of the AGREEMENT in
the services to be performed.
B. If any such change causes an increase or decrease in the estimated cost of,or the time required for,performance of
any part of the work under this AGREEMENT, whether or not changed by the order, or otherwise affects any other
terms and conditions of the AGREEMENT,the AGENCY shall make an equitable adjustment in the(1)maximum
amount payable;(2)delivery or completion schedule,or both;and(3)other affected terms and shall modify the
AGREEMENT accordingly.
C. The CONSULTANT must submit any"request for equitable adjustment",hereafter referred to as"CLAIM",under
this clause within thirty(30)days from the date of receipt of the written order. However, if the AGENCY decides
that the facts justify it,the AGENCY may receive and act upon a CLAIM submitted before final payment of the
AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the Disputes clause. However, nothing in this clause
shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E.Notwithstanding the terms and conditions of paragraphs(A)and(B)above,the maximum amount payable for this
AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this
AGREEMENT.
XV Endorsement of Plans
If applicable,the CONSULTANT shall place their endorsement on all plans,estimates,or any other engineering data
furnished by them.
XVI Federal and State Review
The Federal Highway Administration and the Washington State Department of Transportation shall have the right to
participate in the review or examination of the work in progress.
XVII Certification of the Consultant and the Agency
Attached hereto as Exhibit"M-1(a and b)"are the Certifications of the CONSULTANT and the AGENCY, Exhibit"M
-2"Certification Regarding Debarment, Suspension and Other Responsibility Matters-Primary Covered Transactions,
Exhibit"M-3"Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit"M-4"
Certificate of Current Cost or Pricing Data. Exhibit"M-3" is required only in AGREEMENTS over$100,000 and
Exhibit"M-4" is required only in AGREEMENTS over$500,000.
XVIII Complete Agreement
This document and referenced attachments contain all covenants,stipulations, and provisions agreed upon by the
parties.No agent,or representative of either party has authority to make,and the parties shall not be bound by or be
liable for,any statement,representation,promise or agreement not set forth herein.No changes,amendments,or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to
this AGREEMENT.
XIX Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts,each of which shall be deemed to be an
original having identical legal effect.The CONSULTANT does hereby ratify and adopt all statements,representations,
warranties,covenants,and agreements contained in the proposal,and the supporting material submitted by the
CONSULTANT,and does hereby accept the AGREEMENT and agrees to all of the terms and conditions thereof.
Page 7 of 8
In witness whereof, the parties hbWo have executed this AGREEMENT as of th4eay and year shown in the
"Execution Date" box on page one (1)of this AGREEMENT.
'V
BY IV L& By
Y
Consultant Mead and Hunt, Inc. Agency Mayor Denis Law, City of Renton
Attest :
Jason AIS-`etli, Aging City Clerk
�q
^y
DOT
Page 8 of 8
Master Plan Scope of ServiceF August 10,2014
Exhibit A-1
Airport Master Plan
Scope of Work
Renton Municipal Airport/Clayton Scott Field (RNT)
Renton, Washington
In an effort to establish a solid plan for development of the Renton Municipal Airport in the future,
the City of Renton (the Sponsor), operators of the Renton Municipal Airport(the Airport), along
with the Federal Aviation Administration (FAA) Seattle Airports District Office (ADO), have elected
to undertake a Master Plan for the Airport. This Plan will be a continuation of the Airport's
sustainability efforts to increase the Airport's competitiveness through lean operations, optimize
the use of the Airport's limited assets, reduce environmental impacts of the facility, and earn
greater support from the community. With these sustainability goals as a baseline, the Master
Plan will address the Airport's operational, maintenance and improvement considerations, critical
design aircraft; development priorities; natural environment and land use compatibility
considerations; and, factors related to proper financial management to enable the Airport to meet
operational and capital improvement fiscal needs. Mead & Hunt(Consultant) has been selected
to lead the consulting team in the provision of the necessary services. This Scope of Services
covers the planning services and tasks associated with the Plan. In accordance with the
Agreement for Airport Planning Consultant Services, the method of payment is lump sum.
This document provides information on the following aspects.
■ Background information describing the context in which the master planning effort will be
accomplished;
■ Areas of emphasis for this Plan; and
■ Project scope elements, describing the work activities, responsibilities, and level of effort
Background Information
The Airport is located on 168 acres in the city of Renton, Washington. The city of Renton is home
to 94,000 residents and is a fast growing community in the Puget Sound region. The Airport
accommodates vital general aviation related services and supports manufacturing related
activities for Boeing's narrow body aircraft. The Airport is located adjacent to the Will Rogers-
Wiley Post Memorial Seaplane Base, at the southern limits of Lake Washington immediately
north of downtown Renton, and approximately 12 miles south of downtown Seattle.
The Airport has served this dual role of accommodating both general aviation and aircraft
manufacturing activities for most of its history. However, the number of annual manufacturing
related aircraft operations has been less than 500 per year. The Boeing Company published
production schedules for the B-737 next generation aircraft, as well as the B-737 MAX series
aircraft, indicate that this planning threshold will be exceeded in coming years, necessitating a
reconsideration of the critical aircraft and associated FAA design standards.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 1 of 30
Master Plan Scope of Services August 10,2014
In accordance with the FAA's guidance included in FAA Advisory Circular 150/5070-6B, Airport
Master Plans, an Airport Master Plan is a comprehensive study that address short-, medium-and
long-term plans for airport development and includes the following elements:
1) Existing conditions inventory;
2) Aviation activity forecasts;
3) Facility requirements (needs) determination;
4) Development Alternatives and evaluation;
5) Preparation of recommended airport improvement plan;
6) Rationale for unusual design features and/or modifications to FAA Airport Design
Standards;
7) Summary of the various stages of airport development and layout sketches of the major
items of development in each stage.
8) Preparation long-range Capital Improvement Plan;
9) Update of Airport Layout Plan drawing set.
Master Plan Areas of Emphasis:
■ Unique and customized public involvement program including public meetings,
neighborhood group meetings/events, meetings with Airport Staff, Renton Airport
Advisory Committee (RAAC) meetings, city council presentations, a project website and a
media plan.
■ FAA Seattle ADO coordination including meetings, conference calls, planning memos,
etc.
■ Review and refinement of airport sustainability goals, objectives and initiatives.
■ Comprehensive airfield alternatives technical analysis related to the potential critical
aircraft change and associate FAA design standard upgrade.
■ AGIS obstruction survey, aerial photography and mapping.
■ Southeast General Aviation landside development planning.
■ Additional landside development planning on the east and west sides of the Airport.
■ Development of a recommended Conceptual Development Plan (CDP) for the future
improvement and operation of the Airport.
■ Identification of potential improvements related to RNT's instrument approach capabilities
and identification of obstructions and potential mitigation for obstructions.
■ Neighborhood considerations related to noise and compatible land use planning.
■ Provide guidance on requirements for future environmental studies required to implement
Master Plan recommendations.
These areas of emphasis indicate that the planning effort for Renton Municipal Airport will be
similar to many long-range physical development planning endeavors that are prepared for an
airport facility. However, due to the unique condition of having large commercial aircraft
manufacturing aircraft now operating on a regular basis (more than 500 operations per year),
consideration must be given to meeting FAA standards related to these aircraft.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 2 of 30
Master Plan Scope of Services August 10,2014
Reference Documents
Components and preparation for both the Airport Master Plan narrative and revisions to the
Airport Layout Plan shall include all items required by the new ALP checklist contained in FAA
Standard Operating Procedure(SOP) 2.00, Standard Procedure for FAA Review and Approval of
Airport Layout Plans (ALPs); SOP 3.00, Standard Operating Procedure for FAA Review of Exhibit
`A"Airport Property Inventory Maps, the Airport Master Plans Advisory Circular(AC 150/5070-6B
—including latest changes and revisions); the Airport Design Advisory Circular(AC 150/5300-13A
—including latest changes and revisions); FAA Order 1050.1 E, Environmental Impacts: Policies
and Procedures; FAA Order 5050.46, National Environmental Policy Act(NEPA) Implementing
Instructions for Airport Projects; and other applicable FAA Orders, Federal Aviation Regulations
(FAR) and Advisory Circulars.
Project Elements Tied to Project Schedule (attached)
The following describes the scope elements for this Plan.
1. Scoping/Pre-planning
It is at the onset of the planning process to define a detailed Scope of Services for conduct of this
master planning effort. The scoping/pre-planning includes development of a comprehensive
Scope of Services, definition of effort necessary to accomplish the work scope, and preparation of
realistic work effort and cost budgets for completing the work. It serves to organize the project
planning team, which includes Mead & Hunt, its sub-consultants, Airport Staff, and the FAA, so
that the necessary study efforts are effectively executed and the participant roles and
responsibilities are clearly defined.
1.1 Scope of Services and Contract Documents
The effort for this task includes preparation of this scope of services for the master planning
efforts and a series of conference calls and one in person meeting with Airport Staff and FAA in
Renton. The deliverables for this element will be draft and final scope of services, project
schedule, an agreed-upon project planning budget and an agreement for the proposed planning
work. Specialty sub-consultants and their scopes of work will be identified and included in the
process. The scope of services, the schedule and the budget will be detailed by study element.
Following agreement of the draft scope and fee basis with the Sponsor and FAA, a final scope
will be prepared, along with sponsor and sub-consultant contracts.
1.2 Scoping Meeting
This task includes a meeting with Airport Staff and a meeting with FAA Seattle ADO staff in
Renton to discuss the scope, attended by 3 Mead & Hunt staff(with travel and overnight).
1.3 Master Plan Vision, Goals and Objectives
The RNT Sustainability Management Plan developed a set of goals, objectives and initiatives to
ensure the long-term sustainability of the Airport. These goals, objectives and initiatives will be
revisited during the initial elements of the Master Plan and revised based on input from the RAAC
and the community in general. The Sustainability Management Plan reflects the"plan, do, check,
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 3 of 30
Master Plan Scope of Services _ August 10,2014
and act" cycle and the Master Plan will provide input both on the"plan" for sustainability as well
as provide resources to undertake the"check" and "act" portions of the cycle based on the
experiences over the last two years. In particular, attention will be given to the long-term financial
and facility health, through approaches developed for airport revenue and asset management.
2. Project Management, Coordination and Communications
Projects such as this study demand a refined approach to project management to achieve
success. This is true at the beginning of the process when the goals, direction, criteria,
assumptions, roles, and expectations are developed. Continuous and timely coordination with
the Airport will be provided throughout the Plan. Project management tasks will continue
throughout aspects of the project schedule. The project management and coordination process
includes the following tasks.
2.1 Project Management
This effort includes communication among the project team for purposes of tracking the progress
of the Plan. Managing the technical work tasks is necessary for a successful project. Project
management duties will include:
• Developing and documenting the project plan
• Organizing the project team
• Launching the project activities
• Executing project activities
• Monitoring and controlling the project to achieve results
• Managing/mitigating risks and solving challenges
• Invoicing and monitoring project budget
• Assistance with closing out the project
2.2 Sponsor Coordination
Project status briefings will take place throughout the Plan process. These briefings will take
place in person or via a telephone call or email between the Airport Manager and Mead & Hunt's
Project Manager. These briefings will include status reports of current work, upcoming meetings
and work effort and discussion of challenges affecting the schedule, process and budget.
Airport Primary Point of Contact
Ryan Zulauf, Airport Manager
Mead & Hunt Primary Point of Contact
Ryan Hayes, Project Manager
The Consultant will participate in weekly conference calls with Airport Staff and attend a series of
7 meetings per the attached Schedule. The Mead & Hunt Project Manager will also attend up to
4 additional meetings in Renton as necessary.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 4 of 30
Master Plan Scope of ServiceF August 10,2014
y
2.3 Kickoff Meeting
A planning program Kickoff Meeting involving the Mead & Hunt team, Airport Staff and
appropriate local officials, interested parties, and the FAA, all of which compose the planning
team for the development of this Airport Master Plan, will be held at the beginning of the project.
The purpose of the meeting will be to develop team relationships, establish early direction for the
study effort, and understanding of the planning process, its benefits, and use of the work products
in the decision-making process. The meeting is also an opportunity to revisit the goals, objectives
and initiatives developed in the RNT Sustainability Management Plan.
This meeting will be held in Renton at a location provided by the Airport. Mead & Hunt will
conduct an inventory/background information site visit concurrently with this Kickoff Meeting.
This meeting is expected to be followed by meetings with RAAC, neighborhood and interest
group meetings. The Kickoff Meeting is expected to be attended by 4 Mead & Hunt team staff
(with travel and overnight).
2.4 RAAC/Study Committee Meetings
It is anticipated that the RAAC will serve as the foundation for stakeholder outreach and will serve
as the committee for the project. It is expected that the RAAC will comment on working papers
and provide feedback and input throughout the planning process. Other forums for stakeholder
input, such as public information meetings, local neighborhood meetings and attendance by the
project team at local events will occur during the process to provide stakeholders with
opportunities to interact directly with Airport Staff, RAAC members and the consulting team.
As illustrated in the attached graphic entitled Project Schedule, key project milestones are tied to
RAAC meetings and draft work products, so the Plan will be prepared as a building block
process. Each element of the Plan is prepared as a draft working document which is reviewed by
Airport Staff, the RAAC, and the FAA before the work on the next element is started. As shown
on the Schedule, the planning process is expected to take approximately 20 months from project
kickoff to substantial completion. During this time, milestones are identified that represent dates
for working document completion and an accompanying RAAC meeting, providing an opportunity
for discussion and feedback on the draft work products. The Schedule identifies potential
opportunities for public information meetings and neighborhood group meetings and important
timeline targets for City of Renton decision and acceptance points. It is expected that RAAC
meetings will be followed by either neighborhood meetings, public meetings or both. The RAAC
meetings will be attended by 4 Mead & Hunt team staff(with travel and overnight).
The team will support each RAAC meeting by preparing agendas, developing informational
materials for discussion, participating in a prep session with City and Airport staff, facilitating the
RAAC meeting and providing a summary of key RAAC meeting outcomes, member comments
and action items.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 5 of 30
Master Plan Scope of Services August 10,2014
3. Outreach and Communications Plan
It is understood that stakeholder input from the community, airport users, and government
agencies needs to be a key element of this Master Plan to achieving a successful outcome. The
Mead & Hunt team will coordinate with Airport Staff to manage stakeholder and public outreach,
identifying media to share the Airport's vision with stakeholders, providing assistance with the
staffing of public meetings, participation at neighborhood group meetings, and producing exhibits
and presentation materials. The following tasks will also include a customized, strategic
approach to outreach and education.
3.1 Outreach and Communications Plan
The approach to engaging key stakeholders and the general public will be developed with Airport
Staff during the scoping process and the kickoff meeting, and memorialized in an outreach and
communications plan as a component of the Airport Master Plan. The communications plan will
include key audiences, key messages, proposed outreach methods and timelines, proposed
communications methods and timelines (e.g. media, brochures, storyboards). One draft and one
final plan will be developed, with up to two revisions throughout the 20-month planning process.
3.2 Stakeholder Meetings and Events
Stakeholders and the general public will be involved at key milestones throughout plan
development—from initial education, to information sharing about key data, to discussion of
comments, questions and concerns. The communications and outreach plan will identify
anticipated stakeholder concerns that should be verified by project stakeholders at the onset of
the project. The communications and outreach plan will include a proposed schedule of outreach,
including: meetings with individual stakeholder groups, information session/drop-ins to offer an
informal opportunity for stakeholders to learn more and ask question, and larger-scale public
open houses/meetings at critical milestones (the Conceptual Development Plan; Draft Final
Master Plan Report). Depending on the outcome of each "round" of outreach, the frequency,
quantity and/or type of meeting and event will vary, A total of 10 individual stakeholder briefings, 6
medium-level of effort briefings (e.g. Renton City Council, neighborhood info session on specific
topic), and 2 large-scale public open houses are assumed. When possible, multiple meetings
and briefings will be held on the same day or back to back days to minimize travel time and
expenses.
For each meeting and or event, the team will support City and Outreach staff by: coordinating
logistics;jointly developing informational materials, presentations, press releases and/or talking
points; participating in prep sessions by phone or in-person, providing staffing as appropriate; and
summarizing key stakeholder comments, questions and concerns to help determine next steps.
3.3 Additional Meetings
The Mead & Hunt Project Manager will attend up to 5 additional meetings not included on the
schedule as required. The purpose of such meetings could be an additional RAAC meeting,
additional neighborhood/interest group meetings, additional City Council meetings or additional
FAA coordination meetings either at the Seattle ADO or other locations as required.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 6 of 30
Master Plan Scope of Servicef August 10,2014
3.4 Online Outreach Support
This element includes a project website to be hosted by the City of Renton. A website plan will be
developed to include an outline of key content areas and plan for maintenance. Specific content
for the website will be developed by Mead & Hunt and may include reports, table, drawings and
other graphics as required. A list of continuous updated terms and definitions as well as
frequently asked questions will be included. The project website will also provide an opportunity
for the public to submit online comments for consideration by Airport Staff and the Consultant
team. In addition, the public will also be provided an opportunity to participate in the 2 public open
houses/meetings online.
To support development of the communications and outreach plan, per the RAAC's
recommendation, a brief online questionnaire will be sent directly to a list of key stakeholders to
solicit interest in the project and help determine the appropriate level and method of engagement
throughout the project.
4. Inventories
This phase of the project involves the establishment of a sound basis for plan and program
development through the assimilation and documentation of appropriate base data. Maximum
utilization of existing information which is current and applicable to the objectives and overall
intent of this study will be made to avoid redundancy and unnecessary data collection. In addition
to the traditional airport master plan inventory tasks (existing airfield/landside facilities,
surrounding land use, airspace considerations, environmental, etc.)this element will include a
review of Renton Municipal Airport sustainability goals and initiatives from the 2012 Sustainability
Management Plan.
4.1 Identification of Available Information
Existing (secondary) data and information, such as, but not necessarily limited to, documents,
maps, studies and projects currently underway or in the planning stages (on and off airport
property and in the vicinity) that may directly or indirectly influence this study effort will be
identified, reviewed, and documented. Such information would include, but not be limited to:
• Existing regional and state airport system plans.
• Existing airport layout plans.
• Comprehensive planning/growth management documents.
• Existing land use and land use zoning.
• Surface transportation plans.
• Utility plans.
• Engineering reports.
• City/county master plans.
• Noise complaint procedures and responses.
• Previous environmental studies including completed City SEPA checklists during the last
5 years.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 7 of 30
Master Plan Scope of Service! Nmwl� August 10,2014
• Sustainability Management Plan quarterly reports.
• Documentation prepared for airport improvement projects.
This effort will assure initial and continued coordination among local governments and will involve
research in locating secondary data sources, and notifying and consulting appropriate local and
regional officials and agencies in this regard.
State enabling legislation and local land use controls will be documented. Mead & Hunt will
review State and FAA airport plans and Capital Improvement Program files with regard to Renton
Municipal Airport. The product of this task will be a summarization of all data, information and
plans relating to the development of the Airport to serve as input to future tasks.
4.2 Airports GIS, Mapping and Aerial Photography
The data collected will by the mapping sub-consultant(Quantum Spatial)will be formatted and
attributed to the FAA Airports GIS standards. Separate deliverables will be created for existing
and planned airport data. Data collection will satisfy the Airport Layout Plan column and the
Instrument Procedure Development column of the survey requirements matrix found in AC
150/5300-18B table 2-1. The existing airport data is the current conditions as collected by aerial
and ground survey; this data is loaded to the FAA Airports GIS for use in multiple future
projects. Once recommended alternatives are approved, planned data shown on a traditional
ALP will also be converted and attributed to the Airports GIS format. The Mead & Hunt team will
work with the Airport to produce the plans, data and final reports necessary for Airports GIS data
submission. All data will be in the proper format in order for the National Geodetic Survey (NGS)
to validate the accuracy and approve the collected data. Mead & Hunt and Quantum Spatial will
work together to see the process through NGS approval.
In accordance with the Quantum Spatial detailed scope, the base mapping and obstruction
survey effort for this Airport Master Plan is expected to include the following FAA AC 150/5300-
18B deliverables:
■ Statement of Work, Imagery Plan and Survey and Quality Control Plan
■ Image Delivery
■ Digital limited landmark detail outside the airport
■ Color digital orthophotos with a 1.0' pixel resolution (GeoTIFF format)
■ Obstruction survey data (that covers VG surfaces)
■ Surveyed centerline profile on VG runways
■ NAVAID data
■ Planimetric data and two foot contours to 18B specs (Shapefile format)
■
Photog ram metrically derived and surveyed attributes in defined format ❑FGDC
compliant metadata
■ Final Report
In addition to the 18B deliverables, the base mapping and obstruction survey will also include the
following:
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 8 of 30
Master Plan Scope of Services .. August 10,2014
■ Planimetric data and two foot contours to 18B specs in Civil 3D or specified format
■ Color digital orthophotos with a 1.0' pixel resolution in GeoTIFF of the project area
■ Color digital orthophotos with a 0.5' pixel resolution in GeoTIFF of the airport property
■ Color digital orthophotos both resolutions, in MrSID
■ 2 color enlargements (30'x40") covering the airport and surrounding area
(mounted/laminated/framed)
■ Obstruction survey data for Runways 16/34 in Microstation/Excel/CSV file format(first
3,000 feet beyond the runway
4.3 Facilities Inventory
From secondary information sources, on-site observations, and data from previous tasks, Mead &
Hunt will inventory facilities within the boundaries of Renton Municipal Airport. The inventory will
include the physical layout of buildings (exterior only), runways, taxiways, airfield lighting, aprons,
on-airport roadways, and navigational/electronic landing aids. This will result in a facilities
inventory recording, serving as information for the demand/capacity analysis and overall
database and informational program. The facilities information that is gathered will result in
written and graphic documentation in the Airport Master Plan, as well as technical drawing file
documentation (AutoCAD)for use in preparation of the Airport Layout Plan.
4.4 Existing Land Use and Zoning Inventory
Existing land uses and land use zoning in the vicinity of the Airport will be reviewed as part of this
task. General boundaries can be initially established for ascertaining land use and zoning
patterns based on flight tracks and the delineation of the airport environs. This environs area will
then be refined, but will extend a minimum of one mile off each runway end and one-half mile off
the sides of the runway. Potential wildlife hazards and other natural characteristics that will
impact development and planning on and off airport property will be identified. Key transportation
routes and public utility rights-of-way will also be identified.
The product of this task is a comprehensive inventory of existing land use and land use zoning
patterns within the vicinity of the Airport and input to later tasks.
4.5 Airspace and NAVAIDS Inventory
Mead & Hunt will identify and present how airspace utilization affects operations and is affected
by operations at the Airport. This will provide an inventory and assessment of all procedures and
the utilization of airspace that is potentially affected by, or affects, operational activity at the
Airport.
The product of this task is a complete inventory and assessment of the utilization of airspace
which is potentially affected by or affects operational activity at the Airport.
4.6 Environmental Conditions Inventory
Through the use of existing (secondary) sources, prior environmental documents, and internet-
based research, the Mead & Hunt team will prepare an environmental inventory/overview of the
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 9 of 30
Master Plan Scope of Servicef �.✓ August 10,2014
Airport's environmental setting, which will identify critical environmental resources. The
resources considered will include the 18 resources categories as defined by FAA orders related
to the National Environmental Policy Act(NEPA). The Mead & Hunt will identify and map
physical and environmental conditions in the airport environs from existing information sources.
The Airport's existing noise complaint and response system and the existing voluntary noise
abatement procedures will be reviewed and described.
If existing, Mead & Hunt will describe the natural limitations for development, including floodplains
and flood ways, wetlands, remediation areas, Section 4(f) recreational properties, and any other
potential environmental issues. Mead & Hunt is not responsible for the accuracy of information
that is provided by other sources, but will use standard resources, such as FEMA floodplain
mapping, and the US Fish and Wildlife Service National Wetland Inventory, the National Register
of Historic Places etc., along with previously prepared environmental documentation, as
available. Mead & Hunt will also inventory known historic and cultural resources and known tribal
interest including those of the Muckleshoot Indian Tribe. This task does not include any on-site
surveys of environmental conditions or resources or field data collection. The SEPA work that the
Mead & Hunt team will prepare will be done to comply with the city of Renton SEPA policies and
procedures. Thus, the city will supply the Mead & Hunt team with a copy of such procedures as
well as completed SEPA checklists for the past 5 years, and at least one SEPA checklist for a
non-airport project.
4.7 Wind Data Collection and Analysis
Wind data for use and analysis in the Facility Requirements element will be acquired from the
RTN ASOS via the FAA Airports GIS website, and will be formatted as specified by the FAA for
the preparation of all weather and IFR wind roses on the Airport Layout Plan. This task will also
include supplemental analysis of historic wind data for visual flight rules (VFR) conditions and
specified instrument flight rules (IFR) parameters to identify various runway utilization capabilities
for consideration in the preparation/analysis of the airside alternatives.
4.8 Inventory Solid Waste Disposal Procedures and Develop a Solid Waste Recycling Plan
As required by the FAA Modernization and Reform Act of 2012 (FMRA), and in accordance with
FAA Program Guidance Letter(PGL) 12-08, the Mead & Hunt team will inventory the existing
waste disposal and recycling procedures and develop a Solid Waste Recycling Plan that is
consistent with applicable State and local recycling laws. The key steps in developing the Solid
Waste Recycling Plan include: 1) collect baseline information on the existing waste management
program; 2) conduct a waste audit; 3) assess feasibility of recycling programs; 4) develop a plan
to minimize solid waste generation; 5) review operational and maintenance costs; 6) review
existing waste management contracts; and, 7) recommend potential cost savings or revenue
generation opportunities.
4.8.1 Introduction and Background
The Mead & Hunt team will gather, assess, and present baseline information on existing
recycling/waste management practices for Municipal Solid Waste (MSW), Construction and
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 10 of 30
Master Plan Scope of ServiceF j August 10,2014
Demolition (C&D)waste, and compostable waste (i.e., yard waste, no food waste is generated in
Airport-controlled facilities). A facilities walk-through with Airport and city staff will be conducted
to gather the data and interviews/discussions with staff and existing waste collector/haulers.
4.8.2 Waste Audit
A Waste Audit will be conducted that includes interviewing the Airport Manager and city staff to
understand current waste management practices, procedures, and policies for waste collection
and disposal, and recycling efforts. A course of action will then be developed for the waste audit
and written training procedures will be presented to airport staff and tenants to ensure proper
waste collection in preparation for the waste audit. The waste generated by the Airport will be
collected, sorted, and weighed, with data recorded for each bag and contents analyzed. The
assembled data will provide information on the quantity, sources, and composition of the solid
waste generated at the Airport. The waste audit will include the following components:
1) Garbage, recycling, and compost collected for auditing
Customer must set aside 10 garbage, 10 recycling and 10 compost bags of
generated waste. The material must be placed outside of the dumpster and/or
compactors, in bags and clearly identified as garbage, recycling or compost. It is
suggested that signs be placed on the bags set aside for auditing stating to leave
them alone and to not place in the dumpsters or waste receptacles. This helps
prevent the material from being compacted or collected.
2) All collected garbage, recycling, and compost are to be weighed.
3) Bags of garbage, recycling and compost sorted.
Each bag is opened and contents sorted into 4 classes of material:
• Hazardous materials
• Garbage
• Compostable
• Recycle
o Mixed paper and cardboard
o Mixed plastic (HDPE, PETE)
o Papercups
o Metal (aluminum, tin)
o Glass
4.8.3 Recycling Feasibility
The Consultant will assess the technical, logistical, and economic factors affecting the Airport's
ability to recycle. Research of current local market conditions for recyclable commodities and the
availability of recycle collectors/haulers will be conducted to determine whether there are any
logistical limitations on expanding recycling efforts. State and local ordinances will be reviewed
and discussed for additional requirements on how waste and recyclables are handled. Space
requirements for collection equipment will be assessed and FAA Advisory Circulars (ACs)will be
referenced for their ability to enable or hinder recycling efforts.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 11 of 30
Master Plan Scope of Services August 10,2014
4.8.4 Plan to Minimize Solid Waste Generation
Opportunities to minimize the generation of airport waste and improve and expand the existing
recycling programs will be assessed through discussions with Airport and city staff and local
waste providers. Based on the waste audit and recycling feasibility assessment, the Mead &
Hunt team will develop recommendations for improving the Airport's recycling efforts as well as
minimizing waste generation.
4.8.5 Operational and Maintenance Requirements
Through discussions with Airport and city staff, the Mead & Hunt team will prepare a summary of
the Airport's recycling operational and maintenance requirements and costs. Existing equipment
funding, maintenance, and administration costs will be assessed and presented. The roles and
responsibilities of all entities involved in waste collection and recycling will be identified.
4.8.6 Review Waste Management Contracts
A review of existing waste collection contracts and the current state of waste management
contracting will be presented. The hauling, disposal, and recycling contracts of MSW as well as
C&D waste handling will be examined. Any janitorial contracts involving waste management
chores will also be reviewed.
4.8.7 Potential for Cost Savings or Revenue Generation
The Mead & Hunt team will review the elements related to waste generation, reuse, recycling,
and disposal and make recommendations for potential cost savings or revenue generation. A
comparison of the costs associated with landfilling waste with recycling, composting, or reusing
will be conducted and presented. Costs such as containers, hauling, market/recycling rebates,
and labor will be considered, as will the"total cost" and not just initial set-up costs.
Deliverable
A Solid Waste Recycling Plan containing all the tasks presented in Tasks 4.8.1 through 4.8.7,
contained in the Appendix of the Master Plan.
5. Forecasts of Aviation Activity
Development of projections of aviation demand is an important element in the planning process
and is important data to be used in determining current and future Airport needs; in assessing the
environmental effects of proposed actions; and in determining the economic implications of future
growth and development.
Regarding establishment of a recommended forecast, a low forecast scenario will be established
to use in testing to assure that financial recommendations are fiscally judicious and a high
forecast will be established to test the adequacy of programmed facility improvements to
accommodate demand that is beyond the recommended forecast.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 12 of 30
Master Plan Scope of Services August 10,2014
5.1 Collect and Evaluate Existing Aviation Activity Data
This task will focus on reviewing and evaluating existing operational data for airport operations,
collecting and updating, as appropriate, the aircraft fleet mix. Sources of information may include
local, regional and national economic determinants and trends, airport tenants, and, potentially,
ground observations.
The importance of assessing future trends relating to airport utilization and operational activity
levels is significant in the development of an Airport Master Plan. Many of the proposals and
recommendations of the plan are based on projected demands identified in the forecasts. To a
certain degree, this aspect of the master planning process acts as the hub for the
recommendations provided in remainder of the plan. Therefore, the importance of accurate and
defensible forecasts must be emphasized.
5.2 Aviation Activity Evaluation and Projections
Mead & Hunt will compile a summary of aviation activity and operational data for Renton
Municipal Airport to indicate historical growth and present a basis for statistical analysis of based
aircraft, aircraft fleet mix, annual aircraft operations, and related factors.
Projections of aviation demand will be established for the 5-year, 10-year and 20-year planning
horizons. As part of this element, appropriate regional, state, and national aviation trends and
existing (independent) projections will be investigated. Historical aviation activity will also be
analyzed for the Airport by demand component. Through interviews, as well as airport records,
the FAA's Terminal Area Forecast(TAF), and the FAA's Traffic Flow Management System
Counts (TFMSC), data will be obtained on activity levels, fleet mix, and based aircraft.
The following components of aviation demand will be projected for 5-, 10-, and 20-years:
■ Aircraft Manufacturing/Industrial
■ General aviation (local/itinerant)
■ Military
■ Based aircraft by type
o Single-engine
o Multi-engine
o Turboprop
o Turbojet
o Rotor
■ Aircraft fleet mix (based and operational)
Projections of aviation demand will be developed using standard forecasting methodologies, such
as share of the market, time series analysis, and trend line analysis. Mead & Hunt will assess
these forecasts with varying levels of certainty, analyzing the probability of a low, mid-level and
high forecast scenario for total based aircraft, total aircraft operations, and ultimately
recommending a preferred forecast for each factor.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 13 of 30
Master Plan Scope of Servicef August 10,2014
Results of this element will be used to determine future needs for airside, landside, and support
facility components at the Airport. Methodologies used in this task will be reviewed with the
Sponsor and the FAA Seattle Airports District Office before the element is finalized. Close
coordination will be maintained to ensure acceptance of the approach to the aviation activity
projections.
5.3 Critical Aircraft Analysis
The Airport Master Plan forecast element will conclude with an analysis of existing and future
critical aircraft(by Runway Design Code)for the planning and design of airport facilities. This
analysis will also consider and define the potential ultimate role of the Airport in consideration of
the forecasts of aviation activity and the critical aircraft.
5.4 Forecasts Approval
The Airport Master Plan forecasts will be compared with the FAA's TAF using the recommended
FAA excel spreadsheets. The forecasts will be submitted to the FAA Seattle Airports District
Office for review and approval. Consideration will be given to FAA's guidance related to forecast
consistency with the Terminal Area Forecast(TAF). Once reviewed and approved by the FAA,
these findings will be used as part of a chapter in the final Master Plan report.
Deliverable: Working Paper One
Deliverables for this task will include an Inventory/Forecast working paper for review by Airport
Staff and FAA. This working paper will also include the standard FAA TAF comparison tables.
This working paper will provide the basis for chapters in the Master Plan report.
6. Facility Requirements
In consideration of the current operations levels at less than 50 percent of annual capacity, a
detailed capacity analysis is not required. However, analysis of the constrained landside facilities
and their ability to accommodate aircraft operations, landside access, aircraft parking/storage etc.
will be conducted. Also, current FAA standards and dimensional criteria related to the physical
layout of airport facilities will be presented, and consideration given to improvements that will
enhance safety by meeting some or all of FAA standards related to the B-737, should it be
designated as the future critical aircraft. Additional airfield layout and geometry(e.g. runway
length, taxiway design, hot spots, dual purpose pavements, indirect taxiway access, etc.),
instrument approach capabilities, and navigational aids and lighting will be considered.
6.1 Landside Capacity
Landside facilities at the Airport will also be analyzed in terms of their capacity and ability to
accommodate current and projected demand. Using FAA guidelines, as well as consultant-
developed factors, capacities of landside facilities such as general aviation hangars and apron
space will be determined. To determine their adequacy, these capacities will be compared to
current and projected demand identified during the inventory and forecast elements.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 14 of 30
Master Plan Scope of Servicef August 10,2014
6.2 Design Standards Review/Evaluation
Existing and potential future airfield dimensional criteria will be evaluated and presented in both a
tabular and graphical format. Existing and potential future deviations from FAA design standards,
along with proposed remedies for those deviations, will be noted in the chapter. General design
standards issues to be considered include: runway safety areas, runway object free areas,
runway protection zones, runway/taxiway/apron separation, runway length, runway width, airfield
layout, instrument approach capabilities, and navigational aids/lighting, among others.
This task will also include an assessment of FAA's recent update to AC 150/5300-13A, Airport
Design. Recent airfield design standard changes such as the Runway Design Code (RDC), the
Approach Reference Code (APRC) and Departure Reference Code (DPRC) and the Taxiway
Design Group (TDG) for each taxiway)will be reviewed and the potential impacts to airport
facilities will be assessed.
6.3 Facility Requirements—Airfield Facilities
Utilizing current FAA planning criteria and the existing master plan documents, Mead & Hunt will
review the overall facility needs based on projected future activity and the Airport's role in the
local, regional and national aviation and economic system. Airside facilities to be analyzed
include:
• Runways
• Taxiways
• Instrument approach procedures
6.4 Facility Requirements—Landside and Support Facilities
Utilizing current FAA planning criteria and the existing master plan documents, Mead & Hunt will
review landside and support facility needs based on projected future activity and the Airport's role
in the local, regional and national aviation and economic system. Landside facilities to be
analyzed include:
• Aircraft apron areas
• FBO, corporate, and general aviation facilities
• Aircraft storage and hangar areas
• Support facilities
• Fuel farms
• Airport access and circulation
Future requirements will provide the basis for evaluating alternative development actions that
might be adopted to satisfy the need for improved facilities. The facility requirements analysis for
the Airport will focus on a number of specific issues that are most important to the Airport's future
growth and development, including issues associated with both aircraft manufacturing and
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 15 of 30
Master Plan Scope of Services August 10,2014
general aviation activity. The objective of the facility requirements analysis will be to ensure that
each of the Airport's functional aviation areas has long-term flexibility and growth potential that
will enable it to respond to changing demand scenarios. Facility requirements will generally be
tied to the 5-, 10-, and 20-year demand projections developed as part of this study. Currently,
there is no consideration of ATCT facility assessments or ATCT relocation siting analysis
included in this scope.
6.5 Operational Considerations
The Airport is surrounded by urban development to the west, south and east and by Lake
Washington to the north. As a result, a majority of the operations, particularly B-737 related
operations are conducted "head-to-head"with Runway 34 being used for departures and Runway
16 being used for arrivals. The viability of continuing this preferential runway use as well as the
weather and wind conditions related preferential runway use will be considered and documented
in this task.
Deliverable: Working Paper Two
Deliverables for this task will include a Facility Requirements working paper for review by Airport
Staff and FAA. This working paper will provide the basis for a chapter in the Master Plan report.
It is possible that this working paper may also include preliminary airside alternative concepts.
This working paper is an important decision point in the Airport Master Plan. If not yet received,
FAA approval of the forecasts will again be requested and FAA approval/concurrence with the
critical aircraft analysis will also be requested.
7. Development Alternatives and Recommended Plans
Based on established goals and desires of the city and the Airport, a specific plan and program
for airport development and improvement will be prepared representing recommendations which
are workable, implementable, and defensible. The consideration of alternatives in this planning
process is expected to involve a level of effort that is considerably greater than that required for
most Airport Master Plans due to the number of design standard considerations and need to
consider waivers and/or modifications to airport design standards.
7.1 Development Goals Development
Based on the results of the visioning process and the kickoff meeting, the inventory findings, the
review of the Airport's Sustainability Management Plan, demand considerations, forecasts of
aviation activity and input from Airport Staff and FAA; Mead & Hunt will assemble a series of
development goals that subscribe to the intent, direction and purpose of and for the Airport.
These goals will serve as a basis for the preparation of the Development Plan.
7.2 Prepare Comprehensive Airfield Alternatives Analysis
Given that the B-737 type aircraft has not yet reached the 500 annual operations threshold for
designation as the critical aircraft, the Renton Municipal Airport currently meets or exceeds most
FAA standards for existing critical aircraft(Beechcraft King Air). However, the published
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 16 of 30
Master Plan Scope of Services August 10,2014
production schedule for the B-737 indicates that the aircraft will exceed 500 annual operations at
RNT in the near future. Consequently, a technical analysis is necessary to provide the Airport
with various options for fully meeting or partially meeting FAA's design standards related to the B-
737 as the future critical aircraft. The purpose of this analysis is to investigate alternatives which
can provide an increased level of safety at the Airport. The B-737 is classified as a D-III aircraft
and accordingly, FAA standards related to the Runway Design Code (RDC) of D-III will be
considered.
The most critical design standards for consideration in this analysis are RSA and RPZ as well as
runway to taxiway separation. Because these two standards require the most in depth analysis,
an initial alternatives screening will be conducted to narrow the number of feasible RSA and RPZ
options as described below.
7.2.1 RSA Alternatives. While an official RSA practicability assessment will not be prepared as
part of this element, Mead & Hunt will analyze various RSA alternatives in accordance with FAA
guidance on the subject. This information could eventually be included in an official RSA
practicability assessment to be prepared by FAA. Appendix 2 of FAA Order 5200.8, RSA
Program, described the analysis process relative to potential RSA deficiencies. There are many
factors that could affect the viability of a RSA alternative including:
a. Historical records of airport accidents/incidents.
b. The airport plans as reflected in current and forecast volume of passengers,
number of operations, design aircraft and percent runway use, both for all
weather and IFR operations,
c. The extent to which the existing RSA complies with the standard. High
performance aircraft, operating at higher loads and speeds have greater
requirements than small, low performance aircraft.
d. Site constraints. These include, for example, precipitous terrain drop-off, the
existence of bodies of water, wetlands, a major highway, a railroad at a runway
end, etc.
e. Weather and climatic conditions. These include conditions such as low
visibility, rain, snow, and ice and the frequency of these conditions. Overruns on
contaminated runways constitute a significant percentage of runway excursions.
f. Availability of visual and electronic aids for landing.
The first alternative to be considered in every case is constructing the traditional graded area
surrounding the runway. This alternative is likely not practicable at RNT due to the proximity of
Lake Washington to the north, the Cedar River to the east, and existing roads and urban
development land uses to the south. Where it is not practicable to obtain the entire RSA in this
manner, as much as possible should be obtained. Then, the following alternatives shall be
address in the supporting documentation.
a. Relocation, shifting, or realignment of the runway.
b. Reduction in runway length where the existing runway length exceeds that
which is required for the existing or projected design aircraft,
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 17 of 30
Master Plan Scope of ServiceF August 10,2014
c. A combination of runway relocation, shifting, grading, realignment, or
reduction,
d. Use of Declared distances.
e. Engineered Materials Arresting Systems (EMAS).
The initial screening of the alternatives will be conducted in accordance with FAA Advisory
Circular 150/5220-226, Engineered Materials Arresting Systems (EMAS) for Aircraft Overruns
and Order 5200.9, Financial Feasibility and Equivalency of Runway Safety Area Improvements
and Engineered Material Arresting Systems. These documents provide guidance to be used
when comparing various RSA improvement alternatives that include the use of EMAS, and
permits a determination of the maximum feasible cost that can be incurred for RSA compliance
and/or enhancement.
In consideration of forecasted aircraft operations data, Mead & Hunt will collaborate with EMAS
design personnel to customize a range of feasible RSA compliance alternatives that can be
evaluated for future implementation in the airport planning process.
7.2.2 RPZ Alternatives. This Master Plan will include an official RPZ memorandum. However,
it is important that the Seattle ADO closely coordinate the RPZ memo and related decisions with
FAA National Airport Planning and Environmental Division (APP-400)to prevent a lengthly delay
in the planning process.
FAA memorandum Interim Guidance on Land Uses Within a Runway Protection Zone (dated
September 27, 2012) provides land use compatibility guidance as a formal advisory circular is
being developed by the FAA. FAA Northwest Mountain Region and Seattle ADO staff must
consult with the National Airport Planning and Environmental Division, (APP-400), when any land
use included in Table 1 of the Interim Guidance enters the limits of the RPZ as a result of the
following.
■ An airfield project(e.g., runway extension, runway shift)
■ A change in the critical design aircraft that increases the RPZ dimensions
■ A new or revised instrument approach procedure that increases RPZ
dimensions
■ A local development proposal in the RPZ (either new or reconfigured).
In the case of RNT, the trigger to assess RPZ alternatives could be either the change in critical
design aircraft or the potential for a new instrument approach procedure to Runway 34.
The Interim Guidance requires that the Airport identify and document alternatives that could:
■ Avoid introducing the land use issue within the RPZ
■ Minimize the impact of the land use in the RPZ
■ Mitigate risk to people and property on the ground
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 18 of 30
Master Plan Scope of Services August 10,2014
7.2.3 Other FAA standards alternatives. Other FAA standards to be considered in the
development of alternatives include runway/taxiway separation standards, runway and taxiway
Object Free Areas (OFAs), Obstacle Free Zone (OFZ), FAR Part 77, Threshold Siting Surfaces
(TSS) and additional runway separation standards such as distance to hold lines and distance to
aircraft parking.
7.2.4 Airside Alternative Packages. Based on the initial review of specific alternatives to
provide full or partial compliance with various FAA design standards, Mead & Hunt will prepare up
to six airside alternative packages. These packages could include a mix of airfield development
options to provide compliance with FAA standards. Each alternative package will include a
planning level cost estimate, a detailed graphical depiction of the alternative package elements,
and a table describing the FAA standard, any proposed Modifications of Standards (MOS), and
the degree to which they are met and/or satisfied by the alternative.
Comparative evaluation and selection of a recommended alternative, as well as the necessary
steps and approvals required to implement the recommended alternative, will be the ultimate
outcome of this element of the Master Plan. The evaluation and selection of a recommended
alternative will also be coordinated with Airport Staff, the RAAC, the city of Renton, other airport
stakeholders and the community in general. The goal is to develop and present alternatives that
are technically feasible, regardless of cost or potential environmental or social impact.
Alternatives will be developed to the point that costs and potential impacts can be identified,
however.
Alternatives evaluated will consider full compliance with FAA standards related to the B-737 type
aircraft and other potential alternatives which offer partial compliance but may require
Modification of Standards as well. It is possible that the safety of the recommended alternative
developed during this element will need to be evaluated by a Safety Risk Management panel at a
later date to determine its acceptability from a safety and acceptable risk standpoint.
Such specific considerations as the configuration of the runway and taxiway system will be
investigated, including alternatives related to the development of appropriate on-airport sites,
including operational scenarios, runway length analysis, additional navigational facilities, utility
influences, off-airport development, land acquisition, site development projects, regional roadway
and other airport proposals and programs, as well as a number of other considerations to be
determined as the planning process evolves. It is important that the alternative analysis and
evaluation give adequate consideration to the physical development feasibility, environmental
impact potential, noise exposure implications and development costs, all of which are included in
various sections of this work program.
Each airside alternative will be considered and will be evaluated in the process of establishing the
development plan for the Airport, with generalized implications and consequences of each
alternative being presented in written and graphic form. In doing so, the airside alternatives will
be tested against established criteria, goals of the Airport and the City, and consistency with State
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 19 of 30
Master Plan Scope of Services ,, August 10,2014
and Federal requirements. Also, the fiscal impact of each alternative will be determined for
purposes of comparative analysis. The results of this effort will assist in yielding a positive and
unified direction for specific projects and establishing an overall framework for airport
development.
Deliverable: Working Paper Three
Deliverables for this task will include a preliminary alternatives working paper for review by Airport
Staff and FAA. This working paper will provide the basis for a chapter in the Master Plan report.
7.3 Landside Development Alternative Concepts
This task will evaluate airport land use and landside constraints and opportunities. Mead & Hunt
will identify and quantify major physical constraints on each side of the airfield, as well as for
other airport land that is not part of the "airside reservation" (i.e., those areas that are reserved for
runway, taxiway and associated safety/object clearance criteria). Specifically, this will include
alternatives related to development on all appropriate on-airport sites, including operational
scenarios, utility influences, off-airport development, land acquisition, site development projects
and programs, regional roadway and other airport proposals and programs, as well as many
other considerations to be determined as the planning process evolves.
Although all potential landside uses will be considered (e.g., FBO facilities, general aviation,
commercial/industrial aviation, airport operational support facilities and non-aviation airport
support areas), alternatives that seek to balance various land uses will be a special focus.
7.4 Develop Airport Conceptual Development Plan (CDP)
This element will conclude with a recommended Conceptual Development Plan (CDP). The
recommended CDP will identify program requirements, goals and objectives which will drive the
layout of future airport facilities; and show airside and landside elements in plan view. The CDP
will delineate the recommended concept in drawings described above, finalize conceptual
construction phasing plans (including the preparation of a Phasing Plan Drawing or Drawings),
provide conceptual, planning level, cost estimates for each project and for each phase of
construction, show total estimated project costs for each phase, as well as develop and prioritize
a list for improvement projects.
The implementation program will be"demand based"with activity triggers to facilitate timed
development activities which are focused on project need, available resources, anticipated
activity levels and prevailing conditions.
Deliverable: Working Paper Four
Deliverables for this task will include a complete alternatives working paper for review by Airport
Staff and FAA. This working paper will provide the basis for a chapter in the Master Plan report.
This working paper may also include a preliminary Capital Improvement Project listing, with cost
estimates, that will be used as a starting point for the Financial Feasibility Analysis.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 20 of 30
Master Plan Scope of Services ..rr► August 10,2014
8. Environmental Review, Land Use Planning and State Environmental Policy Act
(SEPA)
This element includes an environmental screening of only the recommended CDP. Consideration
of land use planning within the airport environs and an environmental checklist in accordance with
SEPA. Consideration will also be given to the 18 environmental resource categories included in
FAA orders related to the National Environmental Policy Act(NEPA). Resources of particular
concern at RNT include noise, air quality, floodplains, wetlands/waters of the U.S., threatened
and endangered species and cultural resources.
8.1 Environmental Review
Utilizing information gathered in the Background Information/Inventory phase (Environmental
Conditions Inventory), an environmental screening review of the development plan proposal will
be prepared to identify significant environmental issues that may be of concern with the proposed
improvements. The potential for environmental impacts will also be considered in the alternatives
analysis. This document will summarize the general environmental resources associated with the
recommended Plan in a non-quantified fashion and identify the likely environmental processing
necessary for the improvements.
This will include the development of a characterization of the existing conditions and the
preparation of a general site condition description that summarizes earth, air quality, surface and
ground water, wetlands, plants and animals, energy and natural resources, land use and
shoreline resources, population and housing, surface transportation, public services, landfill
locations and utilities. Focus will be placed on environmental conditions that could be affected by
recommended Plan actions. In addition, this task will identify the likely extent and cost of
environmental documentation which will be required before improvement programs can be
implemented.
8.2 Environs Land Use Planning
In consideration of existing local land use zoning and comprehensive planning capabilities, along
with environmental and sustainability factors, environs land-use planning recommendations will
be formulated with a focus on land-use compatibility concerns. This task includes preparation of
existing and future noise contours (65, 70 and 75 DNL noise contours).
An environs land use plan will be prepared that describes (in text and graphic formats) the
existing and recommended land uses for land in the vicinity and surrounding the Airport
(generally defined as at least one mile off the runway ends and one-half mile parallel to the sides
of the runway).
8.3 SEPA Checklist
To adopt the Master Plan, the City of Renton will need to comply with the State Environmental
Policy Act(SEPA). Presently, it is unclear if the City will wish to move to immediate
implementation of the recommendations, and thus, a programmatic/non-project approach will be
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 21 of 30
Master Plan Scope of ServiceF August 10,2014
taken to SEPA compliance. The Mead & Hunt team will prepare a programmatic level SEPA
checklist using information collected in the inventory task and a review of likely effects of the
Master Plan recommendations. This document will first be reviewed with airport staff before
finalizing and coordinating with the City of Renton's responsible SEPA official. It is anticipated
that the City will conduct the distribution of the checklist for public review and receive any
comments. At the time of the checklist release, the Mead & Hunt team will be available to brief
the RAAC concerning the contents of the checklist. The Mead & Hunt team will obtain copies of
the comments and prepare any requisite comments. It is anticipated that no more than 20
comment letters will be received. Based on these responses, the Mead & Hunt team will work
with the City's SEPA official to prepare a SEPA determination. Solely for scope and cost
estimation purposes, it is assumed that the programmatic evaluation will lead to a determination
of non-significance or mitigated determination of non-significance (DNS or MDNS).
9. Financial Implementation Analysis
The following tasks describe the financial implementation analysis for this Airport Master Plan.
9.1 Inventory of Financial Information
The objective of this task is to gather documents which affect the financial management of Airport
operations and capital development and to confirm the structure, constraints, requirements and
opportunities for financing the Master Plan capital improvement program (CIP). The documents
gathered and preliminarily reviewed will be used to complete subsequent tasks for the Preliminary
Financial Analysis.
Our approach for conducting the Inventory of Financial Information task includes the following key
steps:
■ Interview key Airport officials to gain an understanding of the legal documents and
agreements which affect financial management of the Airport.
■ Gather the following documents along with any additional documents identified during the
interview and review on a preliminary basis:
-Historical, detailed (account-by-account) financial statements and audit reports for the
past three years
-Detailed year-to-date financial statements for the current year with budget remaining
amounts
-Most recent operating and capital budgets
-Current capital improvement and major maintenance programs
-Most recently completed Master Plan and ALP
-Documentation for any outstanding debt issues
-Rates and charges schedules
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 22 of 30
Master Plan Scope of ServiceF Use August 10,2014
-Tenant lease log including tenant name, type of space (including ground leases), rental
rate, amount of space (sq ft), term and expiration date
-All tenant leases and user agreements
-FAA, state and local grant records
-Historical aviation activity statistics for the past three years and current year-to-date by
month including aircraft operations (take-offs and landings), based aircraft by type and
fuel flowage gallons
■ Identify potential funding sources for the Master Plan capital improvement program
■ Prepare a narrative chapter section describing the structure of financial management of
the Airport including a discussion of the constraints and regulations under which the
Airport is required to operate.
Deliverable
Chapter section describing the structure and requirements of Airport financial management
9.2 Preliminary Financial Analysis
The objective of this task is to prepare a Preliminary Financial Analysis of up to three CIP
alternatives provided by the Master Plan consultant. This preliminary evaluation includes
considering Renton's overall capability to fund capital development and finance Airport
operations. The analysis identifies potential funding sources that are practical alternatives for
financing capital development projects.
Our approach for conducting the Preliminary Financial Analysis task includes the following key
steps:
■ Review financial and legal information gathered during the Inventory of Financial
Information task related to financial condition, Airport policies, administrative regulations,
grant status, tenant leases and other Airport user agreements which affect the financial
management of the Airport and which will affect the financial reasonableness of
implementing the Master Plan CIP.
■ Review the aviation forecast and alternative capital development concepts. Review
preliminary development costs and schedules for the CIP alternatives to consider
possible revisions in the development scope and timing.
■ Evaluate the revenue generating potential of new and existing tenants and other Airport
users. Evaluate the revenue generating potential of activities conducted by Airport
personnel. Identify other revenue enhancement opportunities which may result from the
development.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 23 of 30
Master Plan Scope of ServiceF August 10,2014
■ Develop summary level financial projections of funding sources, funding requirements
and other information to provide a basis for assessing preliminary financial plans of the
CIP alternatives. Revenue and capital funding projections will be compared with
operating & maintenance expense and capital expenditure projections to identify a
balanced approach for developing and funding the program.
• Conduct workshops with Airport officials to review and discuss the preliminary financing
schedules. Resolve funding shortfalls identified in the capital program alternatives by
revising the CIP schedule, CIP scope and/or capital funding sources. Identify funding
preferences and other funding resources that the Airport may want to utilize.
Deliverable
Financing schedules summarizing the Preliminary Financial Analysis which indicates whether the
potential sources of funding will be reasonably available in the amounts and time frame required
to support the scope and schedule of the alternative development concepts.
Conduct workshops involving airport staff and the consultant team to review/revise the financing
schedules.
9.3 Financial Plan Development
The objective of this task is to prepare a detailed financial plan for implementation of the selected
Master Plan CIP alternative. The Financial Implementation Plan resulting from this task will
present reasonable guidelines, on a preliminary basis, for matching projected financial resources
with financial needs. The analysis also includes an assessment of the Airport's potential for
generating additional revenues from new sources and from enhancement of the existing rate
structure.
Our approach for preparing the Financial Implementation Plan includes the following key steps:
■ Develop projection of operating & maintenance expenses-review historical O&M
expenses and identify trends and anticipated increases/decreases. Review the potential
effect of the selected CIP on projected O&M expenses. Interview Airport management to
develop appropriate O&M projection assumptions and to identify other anticipated
changes.
■ Develop projection of operating revenues- review historical operating revenues
(including retail concessions, automobile parking, car rentals, general aviation aircraft
parking and hangar facilities, FBO activities, fuel flowage, commercial/industrial and other
leases)and determine trends for future projections. Interview Airport management to
develop appropriate revenue assumptions.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 24 of 30
Master Plan Scope of Servicer August 10,2014
■ Assess the overall results of historical and projected operating expenses, operating
revenues and net revenues from operations and recommend improvements, as
appropriate.
• Develop projection of capital improvement expenditures- review the selected CIP project
list with construction cost estimates, escalation rates and scheduling of expenditures to
determine the annual need for capital funding. Interview Airport management and the
Master Plan consultant to develop appropriate projection assumptions.
■ Determine funding sources for the financial plan and develop projection for financing the
CIP -review the summary of potential funding sources developed in the Preliminary
Financial Analysis task(including federal and state grants, economic development funds,
debt funding, net revenues, bank financing, other sources)with Airport management and
determine sources to be used for financing the program. Develop projection of capital
financing based on the annual amount and availability of funds. Interview Airport
management to develop appropriate projection assumptions.
Deliverable: Working Paper Five
Deliverables for this element will include a Master Plan Financial implementation analysis working
paper for review by Airport Staff and FAA. This working paper will provide the basis for a chapter
in the Master Plan report.
10. Airport Plans
Airport plans will be prepared according to FAA standards as defined in Advisory Circular
150/5070-68, Airport Master Plans, AC 150/5300-13A, Airport Design, and FAA's Standard
Operating Procedure (SOP)ALP review checklist, current as of the date of this Scope.
In addition to the aerial photography described herein, sources of information for these drawings
in this element will include previous Airport Layout Plans (ALPs) and master planning
documentation, the Obstruction Chart(OC) for the Airport, USGS mapping, legal descriptions,
property surveys, local and regional government mapping, aeronautics databases, and other
sources readily available to the Consultant.
Preparation of the ALP will be based on the findings of the previous tasks and will include the
following individual drawings:
• Title Sheet
• Existing Airport Layout Drawing
• Future Airport Layout Drawing
• Airport Data Summary
• On-Airport Individual Area Plans
• Airport Airspace Drawing— Plan View
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 25 of 30
Master Plan Scope of Servicer August 10,2014
• Airport Airspace Drawing—Profile View
• Runway 16/34 Inner Portion of Approach Surface Drawings
• Runway 16/34 departure surface drawings
• Land Use Drawing
• Airport Property Map
10.1 Airport Layout Plans
An Airport Layout Plan (ALP) shall be prepared in accordance with the findings,
recommendations and approvals resulting from the study. The ALP shall be developed utilizing
the current FAA electronic file, supplemented with new aerial information from previous tasks,
Aerial Photography and Mapping and "As Built' information, and AutoCAD Civil 3D 2012 or the
most current version. The ALP will depict the configuration and general dimensioning of the initial
and proposed airport facilities, including building height of all buildings on airport property. The
Airport Layout Plan will include such information as: 1)Airport Layout; 2) Existing and Future
Boundaries; 3) Location Map; 4) Vicinity Map; 5)Airport and Runway Data Tables; and, 6)Wind
Information.
Any deviations of and dispositions to FAA design standards will be noted on the existing and
future Airport Layout Plan as well as in the Airport Master Plan narrative. All issues identified by
FAA airspace review will be remedied in the final ALP. Large-scale reproducible drawings shall
be prepared on a sheet size no smaller than 24" by 36".
Task 10.2 Modification of Standards (MOS) requests
Given the outcome of the alternatives analysis element, it is likely that the Airport Plans element
will require the preparation of a number of FAA MOS requests. FAA Order 5300.1 F, Modification
to Agency Airport Design, Construction, and Equipment Standards describes the analysis
process for such MOS. The non-standard runway to taxiway centerline separation is the most
likely design standard that could be considered for a MOS due to the operational mitigation of
ATCT control of operations to demonstrate that an acceptable level of safety can be maintained
at the Airport. However, additional MOS requests included in this task could include ROFA, OFZ,
runway centerline to hold position and aircraft parking areas, and taxiway/taxilane standards,
among others.
Task 10.3 On-Airport Individual Area Plans
Mead & Hunt will develop new area plans for any other potential development areas within the
bounds of airport property as required. The plans will generally be comprised of, but not
necessarily limited to, the aircraft manufacturing areas, the general aviation areas, commercial
and industrial complexes, hangar areas, and other special use areas. The Individual Area Plans
will illustrate existing and proposed facilities, including such elements as building configuration
and location, taxiway and apron development, vehicle access roads (including recommendations
for service road locations) and parking areas, specifically indicating those facilities which currently
exist and those which are proposed and labeling the various components of each of the Individual
Areas Plans. The relationship with appropriate immediately surrounding airfield and landside
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 26 of 30
Master Plan Scope of Servicer August 10,2014
components (i.e., runway, taxiways, object free area, runway protection zones, external
roadways, on-airport navigational aids, airport boundary, among other considerations)will also be
illustrated as will available topographical characteristics.
Specific utilization for undeveloped/underdeveloped areas on the Airport will be considered and
recommendations made. Plans shall be established for these areas to guide improvement
activity for the benefit of the Airport and the airport environs in keeping with the overall objectives
established for airport enhancement.
These drawings will include apron utilization information to provide a feasible plan for apron
expansion and new taxiway/taxilane alignments.
Task 10.4 Land Use Plan
The existing Land Use Plan will be updated to depict existing and recommended uses of all land
within the ultimate airport property line (on-airport) and within the vicinity of the Airport(off-
airport), generally identified as that area surrounding the Airport associated with the Washington
State DOT identified Traffic Pattern Zone. Land uses will be depicted by general land use
categories, including such categories as agriculture, residential, industrial, commercial, parks and
open space, aviation-related, public, floodplains, DOT Section 4(f) resources, among others as
appropriate, but including special note of noise sensitive uses.
The DNL 65 noise contour will be shown on the Land Use Plan Drawing.
The Land Use Plan will be illustrated on a drawing (same sheet size as the ALP) and described
within the body of the Airport Master Plan document.
Task 10.5 Airport Airspace Drawings
The Airport Layout Plan set also includes the Airport Airspace Drawings, the Inner Portion of the
Approach Surface Drawings and the Runway Departure Surfaces Drawings. The drawings will
be updated with the obstruction information from the AGIS survey. Based on AC 150/5070-6B
entitled Airport Master Plans, the Airport Airspace Drawings, the Inner Portion of the Approach
Surface Drawings and the Runway Departure Surfaces Drawings shall be prepared in
accordance with the findings, recommendations and approvals resulting from the study. These
drawings supplement information on the Airport Layout Plan. Specifically, the Airport Airspace
Drawings will include both planning and profile views illustration all FAR Part 77 surfaces.
Task 10.6 Inner Portion of the Approach Surface Drawings
A plan showing the existing and the ultimate runway protection zones, and associated approach
areas will be developed for each runway end. Plan and profile views of each area will be
developed identifying all physical obstructions. The obstruction's height and location will be noted
by dimension lines. Any obstruction requiring removal or relocation to meet FAA standards will
be noted and an action plan identified.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 27 of 30
Master Plan Scope of Services v..J August 10,2014
The Inner Portion of the Approach Surface Drawings will be prepared depicting the following: 1)
Areas under imaginary surfaces as defined in FAR Part 77, Objects Affecting Navigable Airspace;
2) Existing and planned approach slopes and any height zoning ordinance limitations; 3)A plan
and profile of runway protection zones, approach areas showing controlling structures and other
objects penetrating the runway protection zones and approach/departure areas; 4) Location and
elevation of obstructions exceeding threshold siting surface requirements [using current NOAA
Obstruction Chart information and/or survey information from previous tasks]; and, 5)Areas
attracting large numbers of birds or other potential hazards to aircraft flight within the approach
zones.
A height zoning analysis, per FAR Part 77, will be performed to determine existing obstructions
and the potential for future obstructions. A map will be prepared showing the Part 77 surfaces,
the existing structures, existing variances from the Part 77 criteria and areas of potential
development that will not affect airspace utilization or present a hazard to aircraft.
Like the ALP, these drawings will be developed utilizing AutoCAD Civil 3D 2012 or the most
current version.
Task 10.7 Runway Departure Surface Drawings
Similar to the Inner Portion of the Approach Surface Drawings, specific drawings will be prepared
illustrating the departure surfaces off each runway end. A separate table will be included
delimitating departure surface obstructions and proposed disposition.
Like the ALP, these drawings will be developed utilizing AutoCAD Civil 3D 2012 or the most
current version.
Task 10.8 Property Map
As specified in AC 150/5070-68 Airport Master Plans an Airport Property Map will be prepared in
accordance with FAA SOP 3.00, Standard Operating Procedure for FAA Review of Exhibit A"
Airport Property Inventory Maps using the existing Airport Property Map as well as any existing or
supplemental property and/or easement information supplied by the airport sponsor as a basis.
This scope of services does not include any title or parcel research or title commitment work and
will not incorporate any property/parcel information other than that provided by Airport Staff or
other secondary sources.
11 Documentation
An effective airport plan places emphasis on developing concise, effective study documentation.
Several types of materials will be produced to document the planning process as noted below.
The chapters will be provided as drafts for Airport and stakeholder review, as revised into Final
reports. Where possible, working papers and memos will be prepared and distributed as pdfs to
reduce paper.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 28 of 30
Master Plan Scope of Services August 10,2014
11.1 Working Papers and Meeting Materials
It is anticipated that the Consultant will prepare 5 Working Papers (containing draft report
sections that will, when finalized, become chapters in the Draft and Final Reports). In addition to
digital copies which will be distributed in advance of RAAC meetings. The Consultant will prepare
and deliver up to 20 hard copies for Airport Staff and the RAAC, however, additional hard copies
of Working Papers will be the responsibility of the Airport to print and distribute.
In addition other meeting materials documenting each phase of the study's technical analysis will
be prepared as needed and distributed for the Airport and RAAC review and comment.
Mead & Hunt will also develop graphics (boards or PowerPoint presentations) to convey the
project information as necessary for various meetings.
11.2 Draft and Final Master Plan Reports
Mead & Hunt shall prepare 30 hard copies in addition to 30 digital copies (on CD) of the Draft and
Final Master Plan Reports which will summarize the planning process and document the findings
of the elements outlined in this Scope of Services. This report will be written so that it can be
easily understood by the general public. The format of the report will be determined through
discussions with the Airport Staff, but will be based on the individual sections or chapters
developed in the individual technical elements of this project. The final product will include a
locally adopted Airport Master Plan report.
Anticipated sections/chapters of the master plan report include:
• Introduction
• Inventories
• Forecasts of Aviation Demand
• Facility Requirements Analysis
• Alternative Analysis
• Environmental Review
• Airport Plans
• Financial Analysis
• Appendices
Electronic files of the Airport Master Plan will also be provided on CD.
11.3 Executive Summary
Mead & Hunt will prepare an Executive Summary of the Airport Master Plan, summarizing the
results of the analysis and outcome of the study. The format of the Executive Summary is to be
determined, but it will likely be similar to other Master Plan documents to enable it to be easily
bound into the Final Report. 50 hard copies of the Executive Summary will be prepared as stand-
alone documents and provided to Airport Staff for distribution as needed. Electronic files of the
Executive Summary will also be provided on CD.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 29 of 30
Master Plan Scope of Servicer `..r✓ August 10,2014
11.4 Airport Layout Plans
The Airport Layout Plan sets will be provided in a final draft form for FAA airspace review and
local approval. It will then be published as a final document for distribution upon receipt of FAA
airspace review. The documentation will include the following:
• 4 draft ALP sets (1 for consultant and 3 for Airport Staff review)
• 8 final draft ALP sets (1 for Airport Staff, 1 for consultant, and 6 for FAA review)
• 5 final ALP sets for FAA and Airport Staff signature(3 for the FAA, 1 for the Airport Staff
and 1 for consultant)
• 2 Disks of CADD/pdf drawings of the final approved ALP
Mead & Hunt will develop a transmittal package with the required supporting documentation for
FAA review. This information will include preliminary justification for development recommended,
forecasts of operations, brief descriptions of alternatives reviewed, and a general environmental
overview of the project. If required, this task will also include a copy of the ALP checklist as
provided by the FAA Seattle ADO prior to development of the line-drawing of the ALP set.
Preparation of these documents will be coordinated closely with the FAA Seattle ADO, and
Airport Staff. Final documents will reflect appropriate responses to comments received on draft
materials from all reviewing agencies. Deliverables will include and FAA-approved ALP.
Scope of Services—Renton Municipal Airport/Clayton Scott Field Page 30 of 30
7a aoma mei s� a os<�� mea �� m�4 xbaas1g
�aW
�x 8 S S 3 R S 8e8
�a
h �o�
?ne a ��a: a as a ;�NsNo am Baa m��m .ms�� x s� a�sm saN mss g
7
i
„ „
aas s aa aaaaaaa aaasasa a a aaaa9 a s asasaa a a a aaa a
. 0000 . 0...... ..... 0 . 0... . ..... . . ...... o Doo 0 000 0
„ x
000 ry ao.N 00. p a�..... ....... . ..0 0 o0 00 2 ssa$sn ... . ... a
„ ^aa.aN ».N : Naafi ~ s „ aaaa „ T
t
919 aaa g Naaaa� sa��saaasees "NN�e m sssmsm sasarsNm $
„ as„„
ak$ „
s T s o$. �� o a K . rA nnn
Nn,.T ., . .. .... .�..,. .....�
gas» N °a 8 ss3� a aaaa N aaaaaaa aaNaaaa a aaaa a a33aa DI a a s sae sam a
3 „ „zt
E
_ E
-
8
.S
E
Ws 3gsa ��5 ¢"s= 60. � `3 :Fug �<d.asog;6w EE e
�og� � � .,.,i �3 rg�� 8� �m�; � --K�-W3�-a
« � �
�
�
k
k
�
k
�
!
aaa»aa ! !R"
A _,.,
!!!!}!!! ! 7!!!
71777!!; a „as
.�...... . ��.,
asaaaa , a;;a
|
& |!
G g R#$ t!|{
Exhibit H
Title VI Assurances
During the performance of this AGREEMENT,the CONSULTANT, for itself, its assignees,and successors in
interest agrees as follows:
I. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY,Title 49, Code of Federal Regulations, Part
21,as they may be amended from time to time(hereinafter referred to as the"REGULATIONS"), which
are herein incorporated by reference and made a part of this AGREEMENT.
2. Non-discrimination: The CONSULTANT,with regard to the work performed during the
AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection
and retention of sub-consultants, including procurement of materials and leases of equipment.The
CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by
Section 21.5 of the REGULATIONS, including employment practices when the AGREEMENT covers a
program set forth in Appendix B of the REGULATIONS.
3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract, including procurement of materials or leases of equipment, each potential sub-
consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT'S obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color,
sex, or national origin.
4. Information and Reports: The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto,and shall permit access to its books, records,
accounts,other sources of information, and its facilities as may be determined by AGENCY, STATE or
the Federal Highway Administration(FHWA)to be pertinent to ascertain compliance with such
REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information,the CONSULTANT shall
so certify to the AGENCY, STATE or the FHWA as appropriate,and shall set forth what efforts it has
made to obtain the information.
5. Sanctions for Non-compliance: In the event of the CONSULTANT'S non-compliance with the non-
discrimination provisions of this AGREEMENT,the AGENCY shall impose such AGREEMENT
sanctions as it,the STATE or the FHWA may determine to be appropriate, including, but not limited to:
• Withholding of payments to the CONSULTANT under the AGREEMENT until the
CONSULTANT complies, and/or;
• Cancellation,termination,or suspension of the AGREEMENT, in whole or in part
DOT Form 140-089 EF Exhibit H
Revised 6105
6. Incorporation of Provisos: The CONSULTANT shall include the pisions of paragraphs (1)through
(5) in every sub-contract, including procurement of materials and leases of equipment, unless exempt by
the REGULATIONS,or directives issued pursuant thereto. The CONSULTANT shall take such action
with respect to any sub-consultant or procurement as the AGENCY, STATE or FHWA may direct as a
means of enforcing such provisions including sanctions for non-compliance.
Provided, however,that in the event a CONSULTANT becomes involved in, or is threatened with,
litigation with a sub-consultant or supplier as a result of such direction,the CONSULTANT may request
the AGENCY and the STATE enter into such litigation to protect the interests of the AGENCY and the
STATE and, in addition,the CONSULTANT may request the United States enter into such litigation to
protect the interests of the United States.
NOO'
Exhibit I
Payment Upon Termination of Agreement
By the Agency Other Than for
Fault of the Consultant
(Refer to Agreement, Section IX)
Lump Sum Contracts
A final payment shall be made to the CONSULTANT which when added to any payments previously made shall
total the same percentage of the Lump Sum Amount as the work completed at the time of termination is to the
total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized extra
work completed.
Cost Plus Fixed Fee Contracts
A final payment shall be made to the CONSULTANT which when added to any payments previously made, shall
total the actual costs plus the same percentage of the fixed fee as the work completed at the time of termination is
to the total work required for the Project. In addition,the CONSULTANT shall be paid for any authorized extra
work completed.
Specific Rates of Pay Contracts
A final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this
AGREEMENT plus any direct nonsalary costs incurred at the time of termination of this AGREEMENT.
Cost Per Unit of Work Contracts
A final payment shall be made to the CONSULTANT for actual units of work completed at the time of
termination of this AGREEMENT.
DOT Form 140-089 EF Exhibit I
Revised 6/05
Exhibit K
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s)on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s)are a total
of$1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 —Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside of the
agreement's scope of work, they may be entitled to a claim. The first step that must be completed is the
request for consideration of the claim to the Agency's project manager.
The consultant's claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with
the additional work;and
• Explanation as to why the consultant believes the additional work was outside of the
agreement scope of work.
Step 2—Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation
After the consultant has completed step 1,the next step in the process is to forward the request to the
Agency's project manager. The project manager will review the consultant's claim and will met with
the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If
the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the
Agency's recommendation for federal participation in the claim to the WSDOT Highways and Local
Programs through the Region Local Programs Engineer. If the claim is not eligible for federal
participation, payment will need to be from agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Highways and
Local Programs(if applicable),and FHWA(if applicable)agree with the consultant's claim, send a
request memo, including backup documentation to the consultant to either supplement the agreement,
or create a new agreement for the claim. After the request has been approved,the Agency shall write
the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the
consultant that the final payment for the agreement is subject to audit.No further action in needed
regarding the claim procedures.
DOT Form 140-089 EF Exhibit K
Revised 6/05
If the Agency does not z, :with the consultant's claim, proceed to s,,,,,,r3 of the procedures.
Step 3 —Preparation of Support Documentation Regarding Consultant's Claim(s)
If the Agency does not agree with the consultant's claim,the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Agency's summation of hours by classification for each firm that should be included in the
claim;
• Any correspondence that directed the consultant to perform the additional work;
• Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs
associated with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the
consultant's claim(s);
• Explanation to describe what has been instituted to preclude future consultant claim(s); and
• Recommendations to resolve the claim.
Step 4—Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency
Documentation
The Director of Pubic Works or Agency Engineer shall review and administratively approve or
disapprove the claim,or portions thereof,which may include getting Agency Council or
Commission approval(as appropriate to agency dispute resolution procedures). if the project
involves federal participation,obtain concurrence from WSDOT Highways and Local Programs
and FHWA regarding final settlement of the claim. If the claim is not eligible for federal
participation, payment will need to be from agency funds.
Step 5 —Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify(in writing)the consultant of their final
decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim
(s)and rationale utilized for the decision.
Step 6—Preparation of Supplement or New Agreement for the Consultant's Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount of the
claim. Inform the consultant that the final payment for the agreement is subject to audit.
Exhibit M-1(a)
Certification Of Consultant
Project No.
Local Agency City of Renton
I hereby certify that I am vtCC rJ'cam' and duly authorized
representative of the firm of Mead and Hunt. Inc. whose address is
and that neither I nor the above
firm I here represent has:
(a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other
consideration,any firm or person (other than a bona fide employee working solely for me or the
above CONSULTANT)to solicit or secure the AGREEMENT;
(b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the
services of any firm or person in connection with carrying out this AGREEMENT, or
(c) Paid, or agreed to pay. to any firm, organization or person (other than a bona fide employee
working solely for me or the above CONSULTANT)any fee, contribution, donation, or
consideration of any kind for.or in connection with, procuring or carrying out this AGREEMENT;
except as hereby expressly stated (if any);
I acknowledge that this certificate is to be available to the Washington State Department of
Transportation and the Federal Highway .Administration. U.S Department of Transportation in
connection with this AGREEMENT involving participation of Federal-aid highway funds. and is
subject to applicable State and Federal laws. both criminal and civil.
Date Signature
DOT Form 14D-069 EF Exhibit M-1,a�
Revised 6/05
"#✓ 'rte'`
Exhibit M-2
Certification Regarding Debarment, Suspension, and Other Responsibility
Matters-Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its
principals:
A. Are not presently debarred,suspended, proposed for debarment,declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency,-
B,
gency:B. Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission or fraud or a criminal offense in connection with
obtaining, attempting to obtain; or performing a public(federal,state, or local)transaction or
contract under a public transaction; violation of federal or state antitrust statues or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records,making false
statements. or receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity(federal,state, or local) with commission of any of the offenses enumerated in paragraph (I)
(B). of this certification: and
D. Have not within a three(1)year period preceding this application/proposal had one or more
public transactions(federal, state.or local) terminated for cause or default.
I1. Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Consultant(Firm): Mead and Hunt. Inc.
la�14 L
(Date) (Si ature)President or Authorized Officialpf Consuitan'
DOT Fcrrn 140-089 EF Exhibit M-2
Revised 6/05
+* we **0111le
Exhibit M-3
Certification Regarding The Restrictions
of The use of Federal Funds for Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that.-
I.No
hat:I.No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any Federal
agency, a member of Congress, an officer or employee of Congress, or an employee of a member
of Congress in connection with the awarding of any Federal contract, the making of any Federal
grant,the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation; renewal,amendment, or modification of anv Federal contract, grant, loan,
or cooperative agreement.
2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a member of
Congress, an officer or employee of Congress, or an employee of a member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement,the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall
require that the language of this certification be included in all lower tier subcontracts which
exceed$100,000 and that all such subrecipients shall certify and disclose accordingly.
Consultant(Firm)i Mead and Hunt, Inc.
Cl—v 26C4� a �u �it
(Date) (Sign tore}President or Authorized Offici of Consultant
DOT Form 546-089 EF Exhibit M-3
Rcvised 6105
Exhibit M-4
Certificate of Current Cost or Pricing Data
This is to certify that,to the best of my knowledge and belief,the cost or pricing data (as defined in
section 15.401 of the Federal Acquisition Regulation(FAR)and required under FAR subsection 15.403-4)
submitted,either actually or by specific identification in writing,to the contracting officer or to the
contracting officer's representative in support of City of Renton -Airport Master Plan
are accurate, complete, and current as of **.This certification includes
the cost or pricing data supporting any advance agreements and forward pricing rate agreements between
the offeror and the Government that are part of the proposal.
Firm Mead and Hunt, Inc.
?Fame Dg((( 4A
Title V C Cc—_ W e& tL-S
Date of Execution***
* Identify the proposal_quotation, request for price adjustment, or other submission involved.
giving the appropriate identifying number(e.g.. RFP neo.).
** Insert the day, month, and Near when price negotiations were concluded and price agreement
was reached.
*** Insert the day, month, and year of signing, which should be as close as practicable to the date
when the price negotiations were concluded and the contract price was agreed to.
DOT Form 140-094 EF Exhibzt M-4
Revisea cr05