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HomeMy WebLinkAboutRES 3721Supersedes RES 2614 CITY OF RENTON, WASHINGTON RESOLUTION NO. 3721 A RESOLUTION AUTHORIZING THE FINANCE & INFORMATION SERVICES (I.S.) ADMINISTRATOR TO MAKE EARLY PAYMENT OF CLAIMS AND AUTHORIZING PETTY CASH FUNDS. WHEREAS, it is an advisable and prudent business practice to have the City of Renton pay certain standard claims and charges prior to legislative approval; and and WHEREAS, such a practice is authorized by RCW 42.24.180; and WHEREAS, it would be advisable to formally authorize early payment of certain claims; WHEREAS, the Finance & I.S. Department has previously maintained petty cash funds to facilitate making change and providing for miscellaneous expenditures; and WHEREAS, the continuation of such practice is beneficial to provide for necessary day- to-day flexibility in financial matters; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The Finance & I.S. Administrator of the City of Renton may issue warrants or checks in payment of claims, before the City Council has acted to approve those claims, but subject to the following conditions: A. The City Council shall have provided for its review, at its next regularly scheduled public meeting, the documentation supporting claims paid and all checks and warrants issued in payment of claims. 1 RESOLUTION NO. 3721 B. If, upon review, the City Council disapproves any claim, the Finance & I.S. Administrator shall cause the disapproved claims to be recognized as receivables of the City of Renton and to pursue collection diligently until the amounts disapproved are collected or until the City Council is satisfied and approves the claim. C. The City has previously adopted contracting, hiring, purchasing, and disbursing policies that implement effective control and shall continue to maintain those policies as a condition of this Resolution. SECTION III. The Finance & I.S. Administrator is authorized to establish and maintain necessary petty cash funds as he/she deems appropriate. The total of all petty cash funds cannot exceed the sum of $25,000. PASSED BY THE CITY COUNCIL this 11 t h day of October , 2004. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this 11 t h day of October Approved as to form: Lawrence J. Warren, Attorney RES.1070:9/15/04:ma 2 2004. —e" I 4"to"- Kathy K olker-Wheeler, Mayor