HomeMy WebLinkAboutRES 3411 CITY OF RENTON, WASHINGTON
RESOLUTION NO. 3 411
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON
ADOPTING THE CITY OF RENTON EMERGENCY RESPONSE PLAN.
WHEREAS, pursuant to Chapter 38.52 RCW, each political subdivision of the state is
authorized and directed to establish a local organization for emergency services in accordance
with the State Emergency Services Plan and Program; and
WHEREAS, pursuant to RCW 38.52.070, each such political subdivision must adopt a
plan for the operation of its emergency services organization; and
WHEREAS, the City of Renton Fire Department has prepared an Emergency Response
Plan;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DO RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Emergency Response Plan dated August 11, 1999, is hereby adopted
as the City of Renton Emergency Response Plan. Such plan may be regularly reviewed, updated,
and amended. Such updates and amendments are effective henceforth upon approval of the Fire
Chief of the City of Renton.
PASSED BY THE CITY COUNCIL this 4th day of October , 1999.
410
Marilyn J. -9t:�' •n, City Clerk
1
RESOLUTION NO. 3 411
APPROVED BY THE MAYOR this 4th day of October , 1999.
Je Tanner, Mayor
Approved as to form:
OZCZAAr"i2AAc..P 7/1}0---r."12A0--
Lawrence J. Warre ity Attorney
RES.747:9/28/99
2
Adopted
Resolution 10/4/99413411 by
Celt o Renton
,.,,,,,.,,,,,,..„,,....„._ „ .: , -",',,', .",,, , ,-„, ..,-;-, ,,,-'--,'- „,:i-'-5,':': '--"'-',,z:.:;.;=: ",,',--', - - ?--' ' . , ,,,''',..,-; . ,-,,,d
fif ` f }# k--,, "A ',- -,, , , ., - , ,,-, .:-.. , , -, ,, , '--.:':i;
,,, , ,,-., ,, „:,_,-__,..,,,,,-., ,,,,, ,','-': '-,, '' ,:,-', ,,,,,„
x,
z gsr ,,11
s a^c
Management Plan y ,,.„..,_,,,,,,,,„,„„„f,„„„ ,,,, ,
:-,,.
, .... ,,,
Re ised 8/11/99 ;- _, ,,,,,,,,,„s,,,,,,,„,„,„,...„,„....,�. kt 'jj`
TABLE OF CONTENTS
INTRODUCTION 1
II BASIC PLAN 2
A. PURPOSE 2
B. AUTHORITY 2
C. DEPARTMENTAL RESPONSIBILITIES 3
III HAZARD ANALYSIS RESULTS 4
A. WEATHER-RELATED NATURAL EVENTS 4
B. HAZARDOUS MATERIAL INCIDENTS 4
C. TRANSPORTATION 4
D. UTILITY OUTAGES 4
E. TERRORISM - 4
F. CIVIL DISTURBANCE 4
G. MULTIPLE CASUALTY INCIDENTS BY ANY CAUSE 4
H. EARTHQUAKE 4
I. MASS EVACUATION 4
IV DECLARATION OF EMERGENCY 5
A. GENERAL POLICY 5
B. PROCEDURES 5
V CONTINUITY OF GOVERNMENT 6
A. EMERGENCY INTERIM SUCCESSORS FOR ELECTED OFFICIALS 6
B. CITY COUNCIL MEETING LOCATION 6
C. EMERGENCY INTERIM SUCCESSOR FOR THE CHIEF ADMINISTRATIVE OFFICER 6
VI EMERGENCY OPERATIONS CENTER (EOC) 7
A. INTRODUCTION 7
B. EOC COORDINATION 7
C. EOC PRIMARY DIVISIONS 8
D. EOC ORGANIZATION 9
E. LOCATION OF PRIMARY AND ALTERNATE EOC 10
F. EOC READINESS 10
G. AUTHORITY TO ACTIVATE EOC 11
H. AUTHORITY TO REQUEST EOC ACTIVATION 11
I. PROCEDURES TO ACTIVATE EOC 11
J. EOC ACTIVATION GUIDE 12
K. EOC AND INCIDENT COMMANDERS 13
L. REPORTING IN AN EMERGENCY 13
VII COMMUNICATIONS 14
A. GENERAL COMMUNICATIONS POLICY 14
B. CELL PHONES 14
C. EOC PHONE LIST 14
C. EOC PHONE LIST 14
Primary EOC location 14
Alternate EOC Locations 15
D. ALTERNATE COMMUNICATIONS 15
VIII MEDIA RELATIONS 16
A. GENERAL POLICY 16
B. DESIGNATION OF INCIDENT PUBLIC INFORMATION OFFICERS 16
C. ESTABLISHMENT OF MEDIA ACCESS CENTERS 16
D. PROCEDURES FOR THE RELEASE OF PUBLIC INFORMATION 16
E. EMERGENCY PUBLIC INFORMATION 16
IX PLAN MAINTENANCE AND TRAINING 17
A. ESTABLISHMENT OF EMERGENCY PREPAREDNESS TEAM 17
B. RESPONSIBILITIES 17
X PROVISIONS FOR CITY EMPLOYEES _ 18
A. GENERAL POLICY 18
B. RESPONSIBILITY 18
XI GENERAL EMERGENCY POLICIES 20
A. RESTORATION OF CITY AND PUBLIC SERVICES 20
B. ROLE OF ELECTED OFFICIALS 20
C. DEPARTMENTAL OPERATIONS 21
D. EMERGENCY PROCUREMENT 21
XII EMERGENCY SUPPORT FUNCTIONS 21
ESF #1: Transportation 23
ESF #2: Communications 24
ESF #3: Public Works and Engineering 25
ESF #4: Firefighting 26
ESF #5: Information and Planning 27
ESF #6: MASS CARE 28
ESF #7 Resource Support 29
ESF #8: Health and Medical Services 30
ESF #9: Search and Rescue 31
ESF #10: Hazardous Materials 32
ESF #21: Recovery and Restoration 33
ESF #22: Law Enforcement 34
ESF #23: Damage Assessment 35
ESF #24: Evacuation and Movement 36
ii
TABLE OF CONTENTS
INTRODUCTION 1
II BASIC PLAN 2
A. Purpose 2
B. Authority 2
C. Departmental Responsibilities 3
III HAZARD ANALYSIS RESULTS 4
A. Weather-Related Natural Events 4
B. Hazardous Material Incidents 4
C. Transportation 4
D. Utility Outages 4
E. Terrorism 4
F. Civil Disturbance 4
G. Multiple Casualty Incidents by any cause 4
H. Earthquake 4
I. Mass Evacuation - 4
IV DECLARATION OF EMERGENCY 5
A. General Policy 5
B. Procedures 5
V CONTINUITY OF GOVERNMENT 6
A. Emergency Interim Successors for Elected Officials 6
B. City Council Meeting Location 6
C. Emergency Interim Successor for the Chief Administrative Officer 6
VI EMERGENCY OPERATIONS CENTER(EOC) 7
A. Introduction 7
B. EOC Coordination 7
C. EOC Primary Divisions 8
D. EOC Organization 9
E. Location of Primary and Alternate EOC 10
F. EOC Readiness 10
G. Authority to Activate EOC 11
H. Authority to Request EOC Activation 11
I. Procedures to Activate EOC 11
J. EOC Activation Guide 12
Event/Situation 12
K. EOC and Incident Commanders 13
L. Reporting in an Emergency 13
VII COMMUNICATIONS 14
A. General Communications Policy 14
B. Cell Phones 14
C. EOC Phone List 14
Primary EOC location 14
Alternate EOC Locations 15
D. Alternate Communications 15
VIII MEDIA RELATIONS 16
A. General Policy 16
B. Designation of Incident Public Information Officers 16
C. Establishment of Media Access Centers 16
D. Procedures for the Release of Public Information 16
E. Emergency Public Information 16
IX Plan Maintenance and Training 17
A. Establishment of Emergency Preparedness Team 17
B. Responsibilities 17
X PROVISIONS FOR CITY EMPLOYEES 18
A. General Policy 18
B. Responsibility 18
XI GENERAL EMERGENCY POLICIES 20
A. Restoration of City and Public Services 20
B. Role of Elected Officials 20
C. Departmental Operations 21
D. Emergency Procurement 21
XII EMERGENCY SUPPORT FUNCTIONS 21
ESF #1: Transportation 23
ESF #2: Communications 24
ESF #3: Public Works and Engineering 25
ESF #4: Firefighting 26
ESF #5: Information and Planning 27
ESF #6: MASS CARE 28
ESF #7 Resource Support 29
ESF #8: Health and Medical Services 30
ESF #9: Search and Rescue 31
ESF #10: Hazardous Materials 32
ESF #21: Recovery and Restoration 33
ESF #22: Law Enforcement 34
ESF #23: Damage Assessment 35
ESF #24: Evacuation and Movement 36
ii
I INTRODUCTION
It is the policy of the City of Renton to provide the emergency organization and resources to
minimize the effects of incidents; prepare to respond to disaster situations; maximize population
survival; preserve property and recovery that will ensure the orderly and fast return to normal
community life in the City of Renton in the event of a natural or technological disaster.
The City of Renton Emergency Management Plan has been developed to establish the special
policies, guidelines, and procedures that will provide response personnel with the information
and guidance required to function quickly and effectively in a disaster situation. It is a goal of
this plan to help develop City and citizen self-sufficiency for a minimum of 72 hours after a
disaster.
It should be understood that emergencies and disasters are dynamic events that require flexibility
and the ability to solve challenges that are presented. It is impractical to assume that the plan can
be followed in its entirety. This plan may be supplemented by the King County Emergency
Management Plan and the Washington State Emergency Management Plan.
All City departments are directed to take appropriate actions to implement this plan and to
maintain the necessary capabilities to respond effectively to emergencies and disasters. All non-
City entities involved in the plan are requested to cooperate with the City in order to coordinate
the total disaster response within the community.
1
II BASIC PLAN
A. Purpose
In order to preserve lives and property within the city of Renton, City Government shall respond
to natural and man-made disasters and shall take appropriate actions to mitigate, prepare,
respond, and recover from the effects of such events.
This plan shall be applicable to all natural and man-made disasters.
For the purpose of this plan, a disaster is defined as any event, natural or manmade, that exceeds
the capability of one or more City departments to manage effectively.
B. Authority
The City of Renton Emergency Management Plan has been developed and is maintained under
the following authorities:
"Federal Civil Defense Act of 1950," as amended.
Public Law 93-288, "Disaster Relief Act of 1974," as amended by PL 100-707, "Robert T.
Stafford Disaster Relief and Emergency Assistance Act"
Public Law 96-342, "Improved Civil Defense"
Public Law 99-499, "Superfund Amendments and Reauthorization Act of 1986"
RCW 38.52, "Emergency Management"
King County Comprehensive Emergency Management Program
C. Departmental Responsibilities
1. Fire Department
a. Office of Emergency Management and Preparedness
b. Fire Suppression
c. Multiple Casualty Incidents
d. Hazardous Materials
e. Search and Rescue
f Radiological Incidents
g. Confined Space
h. Weapons of Mass Destruction
2. Police Department
a. Evacuation
b. Transportation Accidents
c. Public Demonstrations/Civil Unrest
d. Bomb Threats
e. Crime Scene Response
f. Weapons of Mass Destruction
3. Planning/Building/Public Works
a. Maintain Transportation/Evacuation Routes
b. Flood Response
c. Maintain City Utility Services
d. Maintain Communication Systems
e. Ensure Vehicle availability and proper operation
f. Agency Coordination (Boeing, franchise utilities, contractors and special
purpose districts)
4. Community Services
a. Coordinate Volunteers
b. Provide Staff at shelters to assist Red Cross
5. Senior Administrators
6. Human Resources and Risk Management
a. Assist Department Administrators in ensuring employees are prepared with
food, water and supplies necessary for department to function for at least 72
hours after a disaster.
b. Provide training to employees and their families for preparedness at home.
c. In cooperation with Finance and Information Services, provide funding for
emergency responses.
3
III HAZARD ANALYSIS RESULTS
Renton City officials have identified the primary hazards that could potentially impact the City.
The potential effects of these hazards could disrupt public services, damage property, and cause
injury or death of persons within affected areas. The primary hazards include:
A. Weather-Related Natural Events
1. Severe thunderstorms
2. Landslides
3. Windstorms
4. Floods
5. Heavy snowfall
6. Ice storms
B. Hazardous Material Incidents
1. Transportation incidents
a. Highways and Streets
b. Railroad
c. Pipeline
2. Fixed Site Incidents
C. Transportation
1. Blockages of highways
2. Train derailments
3. Aircraft crashes
4. Bus accidents
5. Bridge damage or collapse
D. Utility Outages
1. Electric
2. Natural Gas
3. Water
4. Waste Water
5. Storm Drainage
E. Terrorism
F. Civil Disturbance
G. Multiple Casualty Incidents by any cause
H. Earthquake
I. Mass Evacuation
4
IV DECLARATION OF EMERGENCY
A. General Policy
The Chief Administrative Officer and/or the Director shall recommend to the Mayor a
declaration of a "City-wide emergency" when the framework of the Emergency Management
Plan is needed to coordinate both government and private services during critical events within
the City. The Mayor is authorized to declare a local disaster emergency.
The declaration of a "City-wide emergency" formally activates the Emergency Management Plan
and establishes the legal framework for possible State and Federal assistance. In the Mayor's
absence, the Chief Administrative Officer is authorized to declare a state of emergency. If both
the Mayor and the Chief Administrative Officer are absent from the City, the Council President
shall serve in the role of Mayor. The declaration shall continue until action by the Mayor is taken
to withdraw the state of emergency.
B. Procedures .
The Director or Coordinator shall complete a letter of declaration for the Mayor's signature. The
Director or Coordinator shall ensure that the Washington State Emergency Management
Division and the King County Coordinator are notified of the declaration.
5
V CONTINUITY OF GOVERNMENT
A. Emergency Interim Successors for Elected Officials
The Chief Administrative Officer shall be the interim successor to the Mayor when the Mayor is
absent from the City. If both the Mayor and Chief Administrative Officer are absent from the
City during an emergency or disaster the President of the City Council continuous to serve in the
role of Mayor.
B. City Council Meeting Location
In the event that the City Council chambers are uninhabitable or if the Mayor deems it desirable,
the City Council may meet at any place within or outside the City limits. The primary alternate
site for the City Council to meet is the Public Works maintenance facility conference room.
In the event that a special meeting of the Council is called, the Council Secretary is primarily
responsible for coordinating the notification of each Council member and completing posting as
soon as practical. The EOC or Fire Department's Public Information Officer shall work with the
Council Secretary to notify the media and to complete the public posting of the meeting.
Circumstances may necessitate that City Government will not be able to meet normal posting
requirements for emergency Council meetings.
C. Emergency Interim Successor for the Chief Administrative Officer
If the Chief Administrative Officer is unavailable during an emergency, the designated acting
Chief Administrative Officer shall fulfill the responsibilities of that role.
O
VI EMERGENCY OPERATIONS CENTER (EOC)
A. Introduction
The purpose of this section is to establish procedures to be followed when an incident occurs
within the City of Renton that dictates the activation of the Emergency Operations Center. The
organization of the EOC and the degree of activation will depend upon the severity and nature of
the emergency and anticipated requirements for support.
B. EOC Coordination
The EOC is responsible for the overall coordination of the City's response to the disaster, which
includes declaring the emergency a disaster and requesting Local, State and Federal aid to
mitigate the disaster. The primary function of the EOC is to develop, monitor and evaluate the
overall strategy employed toward the goal of life safety, incident stabilization, property
conservation, and restoring normalcy to the community. Accomplishment of the strategy will
generally be through the following means:
1. Identification of a lead City Department, based on the nature of the disaster. The
lead City Department will develop and execute a strategic plan.
2. Coordination of multiple agencies and the resources required to accomplish
targeted goals.
3. Effective public information.
4. Technical expertise to assist the EOC Coordinator's strategic planning.
5. Provision of financial and administrative resources and support to accomplish the
goals of the developed strategy.
7
C. EOC Primary Divisions
Management - Responsible for overall emergency policy and coordination through the joint
efforts of government agencies and private organizations. Management may also authorize
support staff to perform functions such as public information, liaison, safety and security.
Operations — Responsible for the initial receipt and coordination of information and requests
related to a jurisdictional response to an emergency.
Planning/Intelligence — Responsible for the collection, evaluation and dissemination of
information related to the incident or emergency and for the preparation and documentation of
EOC action plans. This section also maintains information on the current and forecasted
situation related to the emergency.
Logistics —Responsible for providing service, support, supplies, equipment, personnel and other
resources. The logistics section in the EOC would generally contain units related to facilities,
maintenance, supply, communications, personnel, etc. •
Finance/Administration — Responsible for monitoring costs, procurements, contracts and other
financial considerations.
$
D. EOC Organization
City of Renton
Emergency Operations Center
Organization
Director of Emergency
Management
•
Emergency Management Coordinator
Liaison Safety Officer
Security Officer
Special District Representatives Public Information
Volunteer&Private Agency Reps Media Center
Rumor Control
Operations Planning/ Finance/
Logistics
Intelligence Administration
Fire&Rescue —Situation Assessment —Resource Tracking Time Recording
_Hazardous Materials Documentation —Communications Purchasing
(Heavy Rescue)
Demobilization Message Center Compensation&Claims
Law Enforcement
Traffic Control Advance Planning —Transportation Cost Accounting
Fatalities Management Recovery Planning Services DSR Record Keeping
(Movement) Personnel Risk Management
Medical&Health --Supply/Procurement
Care&Shelter Facilities Coordination
Public Works --EOC Support
(Construction&Engineering) Information Systems
Route Recovery
Debris Removal Housing
Flood Control
Facility Inspection
Utilities
9
E. Location of Primary and Alternate EOC
1. The primary EOC location for the City of Renton is:
a. Renton Fire Station#14
Training Center
1900 Lind Ave SW
2. Alternate EOC locations shall include:
a. Renton Fire Station#16
12923 156th Ave SE
b. Renton Public Works Maintenance Facilities (City Shops)
355NE2nd St
c. Renton Fire Station#11
211 Mill Ave S
d. Activation of the Mobile EOC unit
F. EOC Readiness
The Chief of the Fire Department, as Director of Emergency Management, is responsible for
ensuring the maintenance and operational readiness of the primary EOC and coordinating the
readiness of the alternate EOC's. The Emergency Operations Center should include facilities for
feeding personnel and an emergency power source capable of maintaining a functioning EOC for
at least 96 hours.
10
G. Authority to Activate EOC
The City EOC may be activated by any of the following City officials or their designated
alternates:
Mayor
Chief Administrative Officer
City Emergency Management Coordinator
Fire Chief/Director of Emergency Management
Planning/Building/Public Works Administrator
Police Chief
H. Authority to Request EOC Activation
The following City personnel may request activation of the Emergency Operations Center:
Department Administrators
Fire Department Shift Commanders
Police Department Shift Commanders
Public Works Department Duty Supervisor
I. Procedures to Activate EOC
To activate the EOC, the requesting individual is instructed to notify the Fire Department Shift
Commander through Valley Communications. Also, the individual requesting the EOC
activation shall indicate whether it is a level one, two or three activation. The Shift Commander
will notify the affected departments, the Emergency Management Coordinator or Director, the
EOC team members and notify Valley Coin that the City of Renton is activating its EOC. Once
the Renton EOC is fully activated, the EMC will notify the King County EOC of the activation.
11
J. EOC Activation Guide
Event/Situation Activation Minimum Staffing
Level
Severe Weather Advisory One Emergency Management Coordinator
Small incidents involving two or less EOC Team, to include PIO
Departments Fire Department Admin Secretary
Earthquake Advisory Involved Departments
Flood Watch/Flooding
Aquifer Contamination
Greater than a Third Alarm
If SFDC is Activated
Moderate Earthquake Two Director of Emergency Management •
Imminent Earthquake Alert Emergency Management Coordinator
Major Storm-wind/ice/snow EOC Team, to include PIO
Mass Evacuation Fire Department Admin Secretary
Multiple Casualty Incident Police Patrol Secretary
Two or more large incidents Mayor's Secretary
Major scheduled event Fire Department
Terrorist Action Police Department
Civil Unrest/Rioting Public Works
Major Utility Problems
Major City or Regional emergency Three Director of Emergency Management
Multiple departments with heavy Emergency Management Coordinator
resource involvement EOC Team, to include PIO
Major earthquake Fire Department Admin Secretary
Police Patrol Secretary
Mayor's Secretary
Fire Department
Police Department
Planning, Building, and Public Works
Department
Community Services Department
Senior Administrators
City Attorney
Human Resources and Risk
Management Department
Finance and Information Services
Department
l?
K. EOC and Incident Commanders
The Coordinator shall normally be in the Emergency Operations Center as opposed to being at
the incident site. The Coordinator will make the major non-policy decisions and advise the
Mayor, City Council, and Chief Administrative Officer regarding priorities for distribution of
resources in order to manage the emergency. Before recommending policy decisions or major
strategic actions, all department heads will consult with the Coordinator.
The Coordinator will appoint a City lead department. The lead department will be the
department with the mission most similar to the emergency situation. The City lead department
shall ensure that an incident commander or commanders are established in order to provide for
coordinated field operations.
L. Reporting in an Emergency
Department Administrators and other EOC representatives will assemble upon request in the
EOC or alternate EOC for an initial briefing. The Coordinator will conduct the initial briefing.
All other City personnel receiving an emergency callback notification will report to their
designated department operating locations.
In the event of a major disaster, such as an earthquake, employees will report to their designated
department operating locations without a callback notification.
13
VII COMMUNICATIONS
A. General Communications Policy
The City of Renton will use normal communications and warnings systems as much as possible
during a disaster. Police and Fire will continue to use Valley Com. Public Works will use their
normal government Talkgroup, which is 154.100 MHz.
If the Valley Communications Center is not functional, or if communication needs to be made
with the EOC the following talk groups will be used.
Renton Fire: Renton Fire Admin Talkgroup
Renton Police: Renton P.S. (Public Safety)
Public Works Government Talkgroup 154.100mhz
In the event of a Level 2 Activation or higher, the Fire Dept, Police Dept°and Public Works are
responsible to provide at least one person to man a radio in the Communication Center of the
EOC.
B. Cell Phones
All personnel responding to the EOC who have a cell phone(s) purchased through the
government contract shall bring the cell phone(s) with them. At this time we do not have
designated cell phones or cell phone numbers for the EOC.
C. EOC Phone List
PRIMARY EOC LOCATION
Renton Fire Department Station#14 425-430-4440 Station#14 EOC number
1900 Lind Ave SW 425-430-4441 Station#14 EOC number
Fire Training Center 425-430-4442 Station#14 EOC number
425-430-4443 (direct link to EOC
Communication room/message center)
Public Information Officer 206-799-0099
EOC fax Number 425-204-5790
EOC team page 206-534-5016
(Includes PIO and Emergency
Management Coordinator)
Training Center 425-430-7100
(Secondary EOC numbers) 425-430-7101
425-430-7102
425-430-7103
425-430-7104
14
ALTERNATE EOC LOCATIONS
Renton Fire Station#16 425-277-4481
12923 156`x' Ave SE 425-277-4482
425-277-4483
Renton City Shops 425-235-2647
3555 NE 2"� St. 425-235-2615
425-235-2566
Renton Fire Station#11 425-277-6184
211 Mill Ave S 425-277-6185
425-277-6191
D. Alternate Communications
During a disaster, or when normal communication methods are not in service, we will utilize
amateur radio operators. There will be one operator at the EOC Communications Room
Message Center. An operator will also be located in the Highlands at the City Shops, one at Fire
Station#11, and one at City Hall in the Police Department.
In the event that all electronic communications are unavailable, a messenger or runner shall
deliver messages to the EOC.
15
VIII MEDIA RELATIONS
A. General Policy
It is essential during an emergency or disaster situation to keep the public informed by efficient
and timely dissemination of all significant information. To avoid conflicting or erroneous
statements, public information should be coordinated through the Emergency Operations Center.
B. Designation of Incident Public Information Officers
The Coordinator shall designate one or more Incident Public Information Officers (PIO). The
personnel serving in this role should be well versed on the type of incident being addressed.
C. Establishment of Media Access Centers
At the direction of the Coordinator, a media center at the EOC may be established. This area
should provide the principal point for media relations unless it is determined that an on-site
media point would be more appropriate. Depending on the incident, it may be more desirable to
have an EOC Public Information Officer and an Incident Public Information Officer located at a
media site at or near the scene of the incident.
D. Procedures for the Release of Public Information
The Incident PIO, with the approval of the Director, shall establish a set process and schedule for
media briefings and dissemination of public information. The process and schedule should be
transmitted to the Incident Commander at the Field Command Post.
E. Emergency Public Information
Emergency incidents may occur such as flooding, earthquake or severe storms that indicate the
necessity for providing warning information to the public. If such a situation occurs, these
systems may be used to release information to the public:
1. Activation of King County's emergency broadcast radio system. King County's
primary emergency channel is KIRO 710 AM in Seattle.
2. At the direction of the Coordinator or the Director, the City Cable TV channel
may be used to broadcast emergency announcements. To do Cable TV
announcements, the City's Multi-Media Specialist, Records Manager or City
clerk office should be contacted. Either a character-generated message or a live
video message can be produced.
3. A news release by the Fire Department or EOC PIO.
4. Dissemination of printed emergency information and instructions for the public
will be coordinated through the Seattle Times and the South County Journal.
5. The use of fire and police vehicle public address systems to alert a particular
area.
I(
IX Plan Maintenance and Training
A. Establishment of Emergency Preparedness Team
The Coordinator for the City shall appoint an Emergency Management Team. The Emergency
Management team shall consist of personnel from the following City Departments:
Community Services Planning, Building, Public Works
Police Department Executive
City Attorney Human Resource and Risk Management
Finance and Information Services Fire Department
B. Responsibilities
The Team is charged with the responsibility of maintaining the Emergency Management Plan.
The Plan should be reviewed and updated annually. The Team should also make
recommendations concerning quarterly Emergency Management Training including all City
Departments. The Team is responsible for continued development and readiness of the EOC.
The Team shall ensure that this plan is consistent with the King County Emergency Management
Plan and the Washington State Emergency Management.
The Team is also charged with the responsibility of training area citizens, businesses and schools
to be prepared for disasters. The City's goal is to have all of the above prepared to survive for the
first 72 hours. This goal will be met by providing training to citizens, businesses and schools.
17
X PROVISIONS FOR CITY EMPLOYEES
A. General Policy
City of Renton management values the knowledge, skills, and abilities of its employees. City
management will work to assist City employees and their immediate family members directly
impacted by an emergency incident. Also, City management will strive to minimize the impact
on employees and their families when employees may be required to work continuously far
beyond normal working hours, or in adverse conditions, in response to an emergency.
B. Responsibility
Each Department Administrator is responsible to make sure their Department is prepared with
food, water and any supplies necessary for their personnel to function for the first 72 hours of a
disaster (i.e. temporary power, extension cords, flashlights, food, water, ice chest, portable
radios, etc.).
Human Resources and Risk Management, along with the Office of Emergency Management,
shall provide one annual training seminar for all City employees on personal/home disaster
preparedness.
•
18
XI. Resources
It is the responsibility of each Department Administrator and each employee to help keep the
EOC Resource Books current. The Resource Books will be important to the City and the EOC in
the event of a disaster. Each department needs to send an updated list of resources to the
Coordinator biannually. The Emergency Management team will maintain the Resource Books.
What should be included in the EOC Resource Books?
The following is not meant as an all-inclusive list, but only a sample.
All employee phone number
All employee Cell phone numbers
All employee pager numbers
Cell phone numbers for all city vehicles
Directory of city suppliers
Contractors
Heavy equipment operators
Transportation agencies
Schools
Phone numbers of major businesses
EOC phone numbers throughout the State
Major utility companies, i.e. Puget Sound Energy
Media phone numbers
Area Hospitals
Health supply suppliers
19
XI GENERAL EMERGENCY POLICIES
A. Restoration of City and Public Services
Efforts to restore city/public services to a basic functioning level shall be generally prioritized as
follows:
Tier I
• Vehicle access to emergency medical facilities
• Fire control, hazard mitigation and general rescue
• Emergency medical services
• Security and public order
• Water production and distribution
• Waste water collection
Tier II
• Electrical service
• Telephone service
• Natural gas service
• Vehicle access on arterial and collector roadways
• Internal communications
Tier III
• All other City and public services will be restored as soon as possible at the direction of
the Coordinator after consulting with the Mayor and the Chief Administrative Officer.
B. Role of Elected Officials
The City Council's overall role is to annually review policies and appropriate funds to allow the
Director and staff to plan and implement an Emergency Management Program.
During an incident, the Council will be advised of the recovery plan by the Mayor, Director
and/or Coordinator, and will be asked to provide input for the restoration of all city services.
During an emergency, the Mayor may authorize the imposition of required emergency powers,
such as evacuation orders, bans and may authorize necessary condemnations.
20
C. Departmental Operations
At the general direction of the Director and following approval of the Chief Administrative
Officer, Department Administrators may be required to take the following steps:
1. Cancel scheduled employee leave.
2. Require all personnel to work beyond normal shifts for an extended period.
3. Call back department personnel.
4. Alter normal organizational structure to complete required tasks.
D. Emergency Procurement
The Mayor and/or Chief Administrative Officer may authorize emergency procurements in lieu
of the City's purchasing policies when there is an emergency situation. An emergency condition
is further defined as an immediate and serious need for supplies, materials, equipment or services
that cannot be timely met through normal purchasing methods and the lack of which could
threaten the functioning of City Government, the preservation or protection of property and/or
the health and safety of any person.
In the event of a disaster, the City of Renton Disaster Tracking Recovery System procedures
shall be followed to code, categorize, and track all financial expenses related to the disaster
It is the responsibility of each Department Administrator to submit an updated list of names and
phone numbers of all outside vendors and contractors the City may need to use in an emergency.
This resource list needs to be updated biannually and sent to the Coordinator. This resource list
will be stored in a Resource Book at the EOC. Each division in the EOC will have a copy of the
Resource Book.
Example:
Provider Resource
Air Touch Cellular Telecommunications
Associated General Contractors Construction Skills
Western Oil and Gas Petroleum Products
Puget Sound Energy Natural Gas/Electric power
Associated Grocers, Inc. Food
Metro Transportation
XII EMERGENCY SUPPORT FUNCTIONS
The specific operational responsibilities of each City Department/Division after a disaster will be
addressed in the Emergency Support Function Annex. The numbering system for these
Emergency support functions follows the guidelines provided by the Washington State
Emergency Management Division.
21
The following Emergency Support Functions are not addressed in this Plan, as the City of
Renton does not have primary responsibility for providing these services, they can be found in
the King County Comprehensive Emergency Management Plan.
ESF #11 Food
ESF #12 Energy
ESF #13 — 19 reserved for future ESFs
ESF #20 Military Support for Civilian Authorities
22
ESF #1: TRANSPORTATION
A. Purpose
To provide a method of moving emergency responders, supplies, equipment,
and key personnel after a disaster.
B. Responsibilities
Law Enforcement
Public Works
C. Attachments
Based upon the information provided to the EOC by the Incident Commander,
the EOC shall initiate arrangements for mass transportation. Resources for
transportation include the Renton School District, and King County Metro
Transit. All City-owned vehicles are subject to requisition for emergency
transportation services and may be assigned as required during a disaster.
Vehicles will be dispatched according to a priority system. First priority will
be awarded to those services primarily concerned with crowd and traffic
control, fire, rescue, law enforcement, and such other services whose specific
responsibilities provide health functions for the community. Establishing
priorities will have to be consistent with and reflect the nature of the existing
disaster.
23
ESF #2: COMMUNICATIONS
A. Purpose
To provide a system capable of rapid notification and warning to key City
officials and emergency responders in the event of an impending or occurring
disaster, and to provide a communications system for the efficient flow of
information.
B. Responsibilities
Fire Department
Valley Communications
C. Attachments
1. Disaster Notifications—Fire
After a widespread disaster or significant event where the potential for loss of life and/or major
property damage exists and once authorized by the on-duty supervisor, the fire dispatcher shall
activate the Checkerboard tones and make the following announcement:
"All Valley Corn Agencies initiate roll call procedures and report the status of each station
on Fire Four (repeat 3 times), Fire One Clear, 1945, KIU904"
Fire departments and KC Medic One shall implement their roll call procedures. The Shift
Commander will be assigned to check the status of each station within their department by using
their Admin Talkgroup. The Shift Commander shall report the status of all stations in their
department to Valley Corn via radio on the Fire 4 Talkgroup first, then whatever means possible.
If the responsible Shift Commander has not notified Valley Corn of their department's status
within 10 minutes, the fire dispatchers shall begin polling each station for their status. The fire
dispatchers shall record the information and the on-duty supervisor will provide periodic updates
to the King County EOC if activated.
2. Disaster Notifications— Police
Valley Communications Center does not have an official policy for the Police Department at this
time.
3. Alternate Communications
24
ESF #3: PUBLIC WORKS AND ENGINEERING
A. Purpose
To provide engineering expertise and support to decision-makers and
responders after a disaster.
B. Responsibilities
Public Works-
First priority shall be assistance rendered to Fire and Police Departments in
the recovery of injured or endangered persons in search, rescue and
evacuation efforts.
Second priority is to establish safe and effective transportation routes.
Third priority is to restore and or preserve provision of safe drinking water,
provide flood protection or remediation, provide and or preserve waste water
system operations
Community Services (Parks)- Flood control measures for park property.
Supplement Public Works crews if available.
C. Attachments
25
ESF #4: FIREFIGHTING
A. Purpose
To provide suppression of structural and wildland fires.
B. Responsibilities
Fire Department — The Fire Department shall be the lead agency for all
structural and wildland fires. The Fire Department shall inform the EOC of
all activities performed, underway or planned, as well as equipment and
personnel used or planned for use.
Public Works — The Water Division of Public Works is responsible for
coordinating with the Fire Department Incident Commander to ensure that
there is adequate water and pressure to fight fires. The Public Works
Department shall inform the EOC of all activities performed, underway or
planned, as well as equipment and personnel used or planned for use.
King County Water District 90
C. Attachments
Priority for fire suppression shall be given to fires that endanger life or pose
the risk of conflagration. The suppression of fires shall be weighed against
the need to conserve potable water. This shall be done by the EOC.
26
•
ESF #5: INFORMATION AND PLANNING
A. Purpose
To provide a system to collect, report, and evaluate operational information
about a disaster situation.
B. Responsibilities
All City Departments represented in the EOC and the Operations, Planning,
Finance, and Logistics Sections shall be responsible for collecting, reporting
and distributing information to all City of Renton responders, citizens, and
other EOC's.
C. Attachments
1. Washington State Comprehensive Emergency Management Plan,
2. King County Comprehensive Emergency Management Plan.
27
ESF #6: MASS CARE
A. Purpose
Manage and coordinate food, shelter, and first aid for victims of a disaster.
B. Responsibilities
Fire Department— The Fire Department will be the lead City agency for mass
care. The Fire Department will assist the American Red Cross and FEMA to
establish and manage shelters.
Community Services —Community Services will provide staff at shelters to
assist the Red Cross with housing of victims and make sure buildings remain
open at City—owned structures.
C. Attachments
The City of Renton has a cooperative agreement with the American Red Cross relative to
emergency shelter and mass care. The Red Cross shall provide the staffing, materials, and
equipment to operate the necessary shelter facilities. The Police Department shall provide, if
needed, 24-hour a day security at each shelter location. The King County Medical Examiner's
Office needs to be contacted to coordinate the identification of fatalities and temporary morgues,
if needed.
The Red Cross has a contract to use schools during the weekend and churches during the week.
The following is a list of Red Cross shelters:
Renton First United Church Renton Senior Center
2201 NE 4th St 211 Burnett Av N
Larry Warren 425-255-540
May Valley Alliance Renton Community Center
16431 SE Renton Issaquah Rd
Ron Davies 425-226-0741
Nativity Lutheran Church All Renton Schools
17707 140th Av SE
Rev Clawsen 425-228-5464
Renton Seventh Day Adventist Church Renton Fire Station 13
1031 Monroe Av NE
28
ESF #7 RESOURCE SUPPORT
A. Purpose
To provide for the effective utilization, prioritization and conservation of
human and material resources.
B. Responsibilities
EOC — The EOC will establish priorities for effective utilization,
prioritization, and conservation of resources based on the operational needs of
responders and the disaster.
Community Services will be the lead City Department for coordinating •
volunteers and community groups who wish to contribute in the restoration of
City services. Community Services will also provide facilities support to
EOC and City-owned shelters on an as-needed basis, or provide utility shut-
off services to other City-owned facilities, if required.
C. Attachments
?9
ESF #8: HEALTH AND MEDICAL SERVICES
A. Purpose
To provide emergency medical services (EMS), at the Emergency Medical
Technician-B level, to victims, and to assist in mortuary services after a
disaster.
B. Responsibilities
Fire Department
King County Medic One
C. Attachments
30
ESF #9: SEARCH AND RESCUE
A. Purpose
To locate, extricate, and provide initial medical treatment to victims trapped in
collapsed structures.
B. Responsibilities
Fire Department
Police Department
Public Works
C. Attachments
1. Level 1 activation
For Level 1 activation, consider using the Bellevue Fire Department Confined
Space Rescue Team.
31
ESF #10: HAZARDOUS MATERIALS
A. Purpose
To respond to actual or potential releases of oil and other hazardous materials.
B. Responsibilities
Fire Department
Public Works
Police Department
C. Attachments
i?
ESF #21: RECOVERY AND RESTORATION
A. Purpose
To provide a process to facilitate the return and reinstatement of normal
activities following a disaster.
B. Responsibilities
Public Works/Building Department
Fire Department/Fire Prevention
Other City Departments
C. Attachments
33
ESF #22: LAW ENFORCEMENT
A. Purpose
To provide for the effective coordination of law enforcement operations,
provide support for county and state enforcement operations, and to support
emergency operations.
B. Responsibilities
Natural Disasters
Maintain order and safety of the community by:
• Coordinating the needs of the injured
• Reporting damage
• Reporting safety hazards
• Coordinating community members in teams to help themselves
• Protecting property
Manmade Disasters
Contain the scene to protect life and preserve evidence by:
• Controlling entry to the site
• Coordinating the removal of persons from the area
• Preserving the scene for evidence gathering
• Gathering evidence
• Attempting to locate those responsible
Civil Unrest
Protect the safety and property of the public by:
• Honoring the Constitutional rights of all
• Monitoring and coordinating movement
C. Attachments
1. Unusual Occurrence Manual
Department Resource List
34
ESF #23: DAMAGE ASSESSMENT
A. Purpose
To provide a systematic method of evaluating buildings and structures after a
disaster to determine their stability and safety.
B. Responsibilities
The Public Works Department is responsible for completing damage
assessment for all of its facilities, which include public streets, bridges, storm
water structures, water distribution and sewer facilities.
Community Services is responsible for completing damage assessment for all
affected City buildings, parks, and grounds.
The Fire Department is responsible for damage assessment of the overall City
including fire stations, fire apparatus, and freeway overpasses using the
Windshield Survey Policy.
The Police Department will follow the guidelines in their Unusual Occurrence
Manual
C. Attachments
1. Damage Assessment Teams
City Damage Assessment Teams will be established as needed and shall be assembled at the
direction of the EOC. Each team shall have a minimum of two members assigned. The Fire
Department shall follow the Windshield Survey Policy.
35
ESF #24: EVACUATION AND MOVEMENT
A. Purpose
To provide for the evacuation and movement of citizens from any stricken or
threatened area to locations of relative safety and shelter.
B. Responsibilities
Police Department
Fire Department
Public Works
Community Services
C. Attachments
I. General Policy
The City shall attempt to coordinate the evacuation and emergency transportation of individuals
from hazardous areas to safe areas. The Coordinator and/or the Incident Commander can issue
voluntary and/or mandatory evacuation orders. If the Incident Commander directs any
evacuations, it shall be reported to the EOC as soon as practical.
2. Notification Process
Based on the request from the Incident Commander, the EOC shall determine the evacuation
instructions. Evacuation instructions should include the following: whether the order is
voluntary or mandatory, method of notification, timeframe for exiting the area, transportation
routes/methods and shelter locations.
The following general notification methods are available and will be determined by the EOC in
consultation with the Incident Commander:
General Broadcast: The Police Department is the primary department responsible for this task.
Patrol officers shall utilize vehicle loudspeaker systems to notify persons within the impact area
of the evacuation instructions.
36
Media Notification: The EOC or Fire Departments Public Information Officer shall notify the
media as to the evacuation order through methods outlined in the Media Relations section. At the
direction of the Coordinator or the Director, the City Cable TV channel may be used to broadcast
emergency announcements. To utilize Cable TV announcements, the City Clerk's Office needs
to be notified. Either a character generated message or a live video message can be produced.
Door-to-Door: This process involves the physical visit to each structure in the affected area
notifying individuals of the evacuation instructions. This method is to be utilized when the impact
is small both in geographical area and the number of structures that need to be evacuated.
The primary department responsible for evacuation is the Police Department. Other City
departments may be directed by the EOC to assist with this function.
3. Security of Evacuated Areas
The Police Department is responsible for securing the evacuated area. Community Services
(Facilities) will provide materials and labor necessary to provide physical security for City-
owned buildings. The Public Works Department will provide street barricades.
4. Access to Secured Areas
The EOC shall establish guidelines and procedures for an Access Plan into the secured areas.
The Plan should include passes for authorized individuals.
37