HomeMy WebLinkAboutContract CAG-15-176
ENGINEERING
CONSULTANT AGREEMENT
THIS AGREEMENT,made and entered into on this I, I ,day oft U: ,A,h , "IOVi, by and between the CITY
OF RENTON,WASHINGTON,A MUNICIPAL CORPORATION HEREINAFt ICALLED THE"CITY,"and STANTEC
CONSULTING SERVICES,INC, whose address is 11130 NE 33`d Place,Suite 200, Bellevue,WA 98004, at which work
will be available for inspection, hereinafter called the"CONSULTANT."
PROJECT NAME:Ron Regis Park Water Main Extension/Sewer Connection—Design and Bidding Services
WHEREAS,the City has not sufficient qualified engineering employees to provide the engineering within a
reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance
of a qualified professional consulting firm to do the necessary engineering work for the project,and
WHEREAS,the Consultant has represented and by entering into this Agreement now represents,that it is in full
compliance with the statutes of the State of Washington for registration of professional engineers,has a current
valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of
State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform
the work to which they will be assigned in a competent and professional manner,and that sufficient qualified
personnel are on staff or readily available to Consultant to staff this Agreement.
WHEREAS,the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms
and conditions set forth below.
NOW THEREFORE,in consideration of the terms, conditions, covenants and performances contained herein below,
the parties hereto agree as follows:
SCOPE OF WORK
The Consultant shall furnish,and hereby warrants that it has,the necessary equipment,materials,and
professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A,Scope
of Work,which is attached hereto and incorporated into this Agreement as though fully set forth herein.
The Consultant shall perform all work described in this Agreement in accordance with the latest edition and
amendments to local and state regulations,guidelines and policies.
The Consultant shall prepare such information and studies as it may deem pertinent and necessary,in order to pass
judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor
changes,amendments or revisions in the detail of the work as may be required by the City. This item does not
constitute an"Extra Work" item as related in Section VIII of the Agreement.
The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held
responsible for the accuracy of the work,even though the work has been accepted by the City.
II
DESIGN CRITERIA
The City will designate the basic premises and criteria for the work needed. Reports and plans,to the extent
feasible,shall be developed in accordance with the latest edition and amendments of local and State regulations,
guidelines,and specifications,including,but not limited to the following:
Page 1
1. Washington State Department of Transportation/American Public Works Association (WSDOT/APWA),
"Standard Specifications for Road,Bridge,and Municipal Construction,"as amended by Renton Standard
Specification.
2. WSDOT/APWA,"Standard Plans for Road,Bridge and Municipal Construction."
3. Washington State Department of Transportation, "Highway Design Manual."
4. American Association of State Highway and Transportation Officials, "Standard Specifications for
Highway Bridges."
S. Washington State Department of Transportation, "Bridge Design Manual,Volumes 1 and 2."
6. Washington State Department of Transportation, "Manual of Highways Hydraulics,"except hydrologic
analysis as described in item 14.
7. Washington State Department of Transportation,"Materials Laboratory Outline."
8. Transportation Research Board,"Highway Capacity Manual."
9. U.S.Department of Transportation, Federal Highway Administration, "Manual on Uniform Traffic
Control Devices for Streets and Highways."
10. Washington State Department of Transportation, "Construction Manual."
11. Washington State Department of Transportation,"Local Agency Guidelines."
12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all
cases where they fit design conditions. Renton Design Standards,and Renton Specifications shall be
used as they pertain.
13. Metro Transit,design criteria.
14. The City adopted King County Surface Water Design Manual,Sections 1.2 and 1.3 of Chapter 1,and
Chapters 2,3, 4,5,and 6.
15. American Association of State Highway and Transportation Officials,"A Policy on Geometric Design of
Highways and Streets."
III
ITEMS TO BE FURNISHED TO THE CONSULTANT
BY THE CITY
The City will furnish the Consultant copies of documents which are available to the City that will facilitate the
preparation of the plans,studies,specifications,and estimates within the limits of the assigned work.
All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with
other available sources to obtain data or records available to those agencies. The Consultant shall be responsible
for this and any other data collection to the extent provided for in the Scope of Work. City will provide to
Consultant all data in City's possession relating to Consultants services on the project. Consultant will reasonably
rely upon the accuracy,timeliness,and completeness of the information provided by the City. Should field studies
be needed,the Consultant will perform such work to the extent provided for in the Scope of Work. The City will not
be obligated to perform any such field studies.
Page 2
IV
OWNERSHIP OF PRODUCTS AND
DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
Documents,exhibits or other presentations for the work covered by this Agreement shall be furnished by the
Consultant to the City upon completion of the various phases of the work. All such material, including working
documents,notes,maps,drawings, photo,photographic negatives,etc.used in the project,shall become and
remain the property of the City and may be used by it without restriction. Any use of such documents by the City
not directly related to the project pursuant to which the documents were prepared by the Consultant shall be
without any liability whatsoever to the Consultant.
All written documents and products shall be printed on recycled paper when practicable. Use of the chasing-arrow
symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be
printed on both sides of the recycled paper,as feasible.
V
TIME OF BEGINNING AND COMPLETION
The work detailed in the Scope of Work will be performed according to Exhibit B,Time Schedule of Completion,
attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are
to be completed and all products shall be delivered by the Consultant, unless there are delays due to factors that
are beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement
until authorized in writing by the City. If, after receiving Notice to Proceed,the Consultant is delayed in the
performance of its services by factors that are beyond its control,the Consultant shall notify the City of the delay
and shall prepare a revised estimate of the time and cost needed to complete the Project and submit the revision
to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically
described as otherwise herein.
Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the
completion of the work may be considered a cause for renegotiation or termination of this Agreement by the other
party.
VI
PAYMENT
The Consultant shall be paid by the City for completed work for services rendered under this Agreement as
provided hereinafter as specified in Exhibit C,Cost Estimate. Such payment shall be full compensation for work
performed or services rendered and for all labor,materials,supplies,equipment,and incidentals necessary to
complete the work. All billings for compensation for work performed under this Agreement will list actual time
(days and/or hours)and dates during which the work was performed and the compensation shall be figured using
the rates in Exhibit C. Payment for this work shall not exceed$42,728.00 without a written amendment to this
contract,agreed to and signed by both parties.
Cost Plus Net Fee
Payment for work accomplished shall be on the basis of the Consultant's actual cost plus a net fee. The actual cost
includes direct salary cost,overhead,and direct non-salary cost.
1. The direct salary cost is the salary expense for professional and technical personnel and principals for
the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The
direct salary costs are set forth in the attached Exhibit C and by this reference made a part of this
Agreement.
Page 3
2. The overhead costs as identified on Exhibit C are determined as percent of the direct salary cost
and by this reference made a part of this Agreement. The overhead cost rate is an estimate based on
currently available accounting information and shall be used for all progress payments over the period
of the contract.
3. The direct non-salary costs are those costs directly incurred in fulfilling the terms of this Agreement,
including,but not limited to travel,reproduction,telephone,supplies,and fees of outside consultants.
The direct non-salary costs are specified in Exhibit C,Cost Estimate. Billings for any direct non-salary
costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants
and services shall be on the basis of the invoiced amount. Such invoiced amount must be reasonable
for similar services within the area of the sub-consultant's profession.
4. The net fee,which represents the Consultants profit shall be percent of direct salary plus overhead
costs. This fee is based on the Scope of Work and the estimated labor hours therein. In the event a
supplemental agreement is entered into for additional work by the Consultant,the supplemental
agreement will include provision for the added costs and an appropriate additional fee. The net fee will
be prorated and paid monthly in proportion to the percentage of the project completed as estimated in
the Consultant's monthly progress reports and approved by the City. Any portion of the net fee not
previously paid in the monthly payments shall be included in the final payment,subject to the provisions
of Section XI entitled TERMINATION OF AGREEMENT.
5. Progress payments may be claimed monthly for direct costs actually incurred to date as supported by
detailed statements,for overhead costs and for a proportionate amount of the net fee payable to the
Consultant based on the estimated percentage of the completion of the services to date. Final payment
of any balance due the Consultant of the gross amount earned will be made promptly upon its
verification by the City after completion and acceptance by the City of the work under this Agreement.
Acceptance,by the Consultant of final payment shall constitute full and final satisfaction of all amounts
due or claimed to be due.
Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing
at the time extra work is authorized. (Section VIII"EXTRA WORK").
A short narrative progress report shall accompany each voucher for progress payment. The report shall include
discussion of any problems and potential causes for delay.
To provide a means of verifying the invoiced salary costs for consultant employees,the City may conduct employee
interviews.
Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature,related to
this Agreement,which the Consultant may have against the City unless such claims are specifically reserved in
writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not,however,
be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with
respect to such claims.
The Consultant and its subconsultants shall keep available for inspection, by the City,for a period of three years
after final payment,the cost records and accounts pertaining to this Agreement and all items related to,or bearing
upon,these records. If any litigation,claim or audit is started before the expiration of the three-year retention
period,the records shall be retained until all litigation,claims or audit findings involving the records have been
resolved. The three-year retention period starts when the Consultant receives final payment.
Page 4
VII
CHANGES IN WORK
The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary
to correct errors appearing therein,when required to do so by the City,without additional compensation.
Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts
thereof revised,the Consultant shall make such revisions,if requested and as directed by the City in writing. This
work shall be considered as Extra Work and will be paid for as provided in Section VIII.
VIII
EXTRA WORK
The City may desire to have the Consultant perform work or render services in connection with the Project in
addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be
considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope
thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to
whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is
undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any
claim by the Consultant for compensation as Extra Work.
IX
EMPLOYMENT
The Consultant warrants that it has not employed or retained any company or person,other than a bona fide
employee working solely for the Consultant,to solicit or secure this contract and that he has not paid or agreed to
pay any company or person,other than a bona fide employee working solely for the Consultant,any fee,
commission,percentage, brokerage fee,gifts or any other consideration,contingent upon or resulting from the
award or making of this contract. For breach or violation of this warranty,the City shall have the right to annul this
Agreement without liability,or in its discretion to deduct from the Agreement price or consideration or otherwise
recover,the full amount of such fee,commission,percentage, brokerage fee,gift or contingent fee.
Any and all employees of the Consultant,while engaged in the performance of any work or services required by the
Consultant under this Agreement,shall be considered employees of the Consultant only and not of the City and any
and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees,while
so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the
part of the Consultant's employees,while so engaged on any of the work or services provided to be rendered
herein,shall be the sole obligation and responsibility of the Consultant.
The Consultant shall not engage,on a full or part-time basis,or other basis,during the period of the contract,any
professional or technical personnel who are,or have been at any time during the period of this contract,in the
employ of the City except regularly retired employees,without written consent of the City.
If during the time period of this Agreement,the Consultant finds it necessary to increase its professional,technical,
or clerical staff as a result of this work,the Consultant will actively solicit minorities through their advertisement
and interview process.
X
NONDISCRIMINATION
The Consultant agrees not to discriminate against any client,employee or applicant for employment or for services
because of race,creed,color,national origin,marital status,sexual orientation,sex,age or handicap except for a
Page 5
bona fide occupational qualification with regard to, but not limited to the following: employment upgrading;
demotion or transfer;recruitment or any recruitment advertising; layoff or termination's;rates of pay or other
forms of compensation;selection for training;rendition of services. The Consultant understands and agrees that if
it violates this Non-Discrimination provision,this Agreement may be terminated by the City and further that the
Consultant shall be barred from performing any services for the City now or in the future, unless a showing is made
satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely.
XI
TERMINATION OF AGREEMENT
A. The City reserves the right to terminate this Agreement at any time upon not less than ten(10)days
written notice to the Consultant,subject to the City's obligation to pay Consultant in accordance with
subparagraphs C and D below.
B. In the event of the death of a member, partner or officer of the Consultant,or any of its supervisory
personnel assigned to the project,the surviving members of the Consultant hereby agree to complete
the work under the terms of this Agreement,if requested to do so by the City. This section shall not be
a bar to renegotiations of this Agreement between surviving members of the Consultant and the City,if
the City so chooses.
In the event of the death of any of the parties listed in the previous paragraph,should the surviving
members of the Consultant,with the City's concurrence,desire to terminate this Agreement,payment
shall be made as set forth in Subsection C of this section.
C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant,
a final payment shall be made to the Consultant for actual cost for the work complete at the time of
termination of the Agreement,plus the following described portion of the net fee. The portion of the
net fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work
complete is to the total work required by the Agreement. In addition,the Consultant shall be paid on
the same basis as above for any authorized extra work completed. No payment shall be made for any
work completed after ten(10)days following receipt by the Consultant of the Notice to Terminate. If
the accumulated payment made to the Consultant prior to Notice of Termination exceeds the total
amount that would be due as set forth herein above,then no final payment shall be due and the
Consultant shall immediately reimburse the City for any excess paid.
D. In the event the services of the Consultant are terminated by the City for fault on the part of the
Consultant,the above stated formula for'payment shall not apply. In such an event the amount to be
paid shall be determined by the City with consideration given to the actual costs incurred by the
Consultant in performing the work to the date of termination,the amount of work originally required
which was satisfactorily completed to date of termination,whether that work is in a form or of a type
which is usable to the City at the time of termination,the cost to the City of employing another firm to
complete the work required and the time which may be required to do so,and other factors which
affect the value to the City of the work performed at the time of termination. Under no circumstances
shall payment made under this subsection exceed the amount which would have been made if the
formula set forth in subsection C above had been applied.
E. In the event this Agreement is terminated prior to completion of the work,the original copies of all
Engineering plans,reports and documents prepared by the Consultant prior to termination shall become
the property of the City for its use without restriction. Such unrestricted use not occurring as a part of
this project,shall be without liability or legal exposure to the Consultant.
Page 6
F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of
any type it may have against the Consultant for any breach of this Agreement by the Consultant,or for
failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the
Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future
act or omission by the Consultant.
XII
DISPUTES
Any dispute concerning questions of facts in connection with work not disposed of by agreement between the
Consultant and the City shall be referred for determination to the Public Works Administrator or his/her successors
and delegees,whose decision in the matter shall be final and conclusive on the parties to this Agreement.
In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this
Agreement,both parties agree that any such action shall be brought in the Superior Court of the State of
Washington,situated in King County at the Maleng Regional Justice Center in Kent,Washington.
XIII
LEGAL RELATIONS
The Consultant shall comply with all Federal Government,State and local laws and ordinances applicable to the
work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the
laws of Washington.
The Consultant agrees to indemnify,defend and hold the City and its officers and employees harmless from and
shall process and defend at its own expense all claims,demands or suits at law or equity arising in whole or part
from the Consultant's errors, omissions,or negligent acts under this Agreement provided that nothing herein shall
require the Consultant to indemnify the City against and hold harmless the City from claims,demands or suits
based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are
caused by or result from the concurrent negligence of(a)the Consultant's agents or employees and(b)the City,its
agents,officers and employees,this provision with respect to claims or suits based upon such concurrent
negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the
Consultant's agents or employees except as limited below.
Insurance
a. Consultant's Insurance.Consultant shall secure and maintain the following insurance policies,and shall not
cancel or suspend the insurance policies identified below,except after twenty(20)calendar day's prior written
notice by certified-mail to the City of Renton:
Commercial General Liability Insurance:Commercial general liability insurance in the minimum
amounts of$1,000,000 for each occurrence/$2,000,000 aggregate throughout the duration of this Agreement.
ii. Automobile Liability insurance:With a minimum combined single limit for bodily injury and
property damage of$1,000,000 for each accident. This is required of all consultant and professional service
providers where a vehicle will be utilized to perform,prepare to perform or satisfy the Scope of Services. Renton
may request a copy of Consultant's driving record abstract. "Consultant"in this Subsection shall mean the
Consultant providing professional services,as well as the consultant's agents,employees,representatives,and/or
volunteers who may operate a motor vehicle in relation to any Service to be provided under this Agreement.
Page 7
iii. Professional Liability Insurance:Professional liability insurance, in the minimum amount of
$1,000,000 for each occurrence,shall also be secured for any professional services being provided to Renton that
are excluded in the commercial general liability insurance.
iv. Workers'Compensation:Workers'compensation coverage,as required by the Industrial Insurance
laws of the State of Washington.
v. Renton as an Additional-Insured: It is agreed that on Consultant's commercial general liability
policy,the City of Renton will be named as an Additional-Insured on a primary and non-contributory basis. Any
coverage maintained by the City of Renton is solely for the coverage and benefit of Renton,and its elected officials,
officers,agents,employees, representatives and volunteers.
vi. Verification of Coverage:Subject to Renton's review and acceptance,a certificate of insurance
showing the proper endorsements,shall be delivered to Renton before executing the work of this Agreement.
b. Review of Policy: Upon request,Consultant shall give Renton a full copy of the insurance policy for its
records and for the Renton City Attorney's or Risk Manager's review.The policy limits may be reviewed and the
value reassessed annually or as required by law.
c. Termination: Notwithstanding any other provision of this Agreement,the failure of Consultant to comply
with the above provisions of this section shall subject this Agreement to immediate termination without notice to
any person in order to protect the public interest.
XIV
SUBLETTING OR ASSIGNING OF CONTRACTS
The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of
the City.
XV
ENDORSEMENT OF PLANS
The Consultant shall place their certification on all plans, specifications,estimates or any other engineering data
furnished by them in accordance with RCW 18.43.070.
XVI
COMPLETE AGREEMENT
This document and referenced attachments contain all covenants,stipulations,and provisions agreed upon by the
parties. Any supplements to this Agreement will be in writing and executed and will become part of this
Agreement. No agent,or representative of either party has authority to make,and the parties shall not be bound
by or be liable for,any statement,representation,promise,or agreement not set forth herein. No changes,
amendments,or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties
as an amendment to this Agreement.
The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof,
and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted.
Page 8
XVII
EXECUTION AND ACCEPTANCE
This Agreement may be simultaneously executed in several counterparts,each of which shall be deemed to be an
original having identical legal effect. The Consultant does hereby ratify and adopt all statements,representations,
warranties,covenants,and agreements contained in the Request for Qualifications,and the supporting materials
submitted by the Consultant,and does hereby accept the Agreement and agrees to all of the terms and conditions
thereof.
IN WITNESS WHEREOF,the parties hereto have executed this ' :reement as of the day and year first above written.
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Page 9
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Attachment'A'
Ron Regis Park Utility Connections
Scope of Work
Stantec Consulting Services Inc.will provide professional design engineering services for
Ron Regis Park, including water and sewer utility design for the proposed restroom and
maintenance facility,including coordination with utility providers Cedar River Water and
Sewer District and King County Wastewater Treatment Division.
Payment will be on a Time and Materials Basis to a Budget Maximum of Forty-Two
Thousand Seven Hundred Twenty-Eight Dollars($42,728.00),which includes WSST.
Reference Stantec Consulting Services Inc.'s proposal and budget estimate,dated June
12,2015.
Water Main Extension and Sewer Connection for Ron Regis Park Exhibit A
Scope of Services Page 1 of 5
SCOPE OF SERVICES
City of Renton
Parks Planning & Natural Resources
Water Main Extension/Sewer Connection for Ron Regis Park
Stantec Consulting Services Inc.
Project No.2002003608
PROJECT DESCRIPTION AND PURPOSE
The purpose of this project is to install new water and sewer services for a new restroom and
maintenance facility at Ron Regis Park. The water main extension will connect to Cedar River
Water&Sewer District's(CRWSD)facilities on the south side of SR169, near 145th Ave SE,
cross under SR169 (Maple Valley Hwy), and will extend onsite to the proposed restroom facility.
The water main extension will include two new fire hydrants for fire protection. The sewer
service will be connected to the King County trunk line located in Ron Regis Park.
SCOPE OF SERVICES AND TASKS
Stantec will provide the consulting engineering services necessary to design, permit, and
construct the proposed water main, hydrants, and water & sewer services to Ron Regis Park.
The specific elements of Stantec's Scope of Services are itemized and presented in the
following tasks:
TASK 200 PROJECT MANAGEMENT
Stantec shall provide the project management services necessary to comply with the Project
Management Plan developed as part of this task. Project Management includes daily, ongoing
project coordination and oversight through the completion of the project
• Managing Stantec's staff and tasks as well as providing general project administration
services.
• Administering monthly and final invoicing to the City, as well as monitoring progress
against the projected schedule, scope of services, and budget.
• Communicating regularly with the City on progress, technical issues, and other items
that may impact the scope of the project and project budget.
• Conducting internal/external project meetings as necessary.
Deliverables:
• Monthly invoices and status reports.
• Correspondence.
Assumptions:
• N/A
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Water Main Extension and Sewer Connection for Ron Regis Park Exhibit A
Scope of Services Page 2 of 5
TASK 201 DESIGN SURVEY SERVICES
Stantec will collect topographic information to facilitate the design and construction of the
proposed improvements. The topographic survey will include collecting detailed topographic
information on physical features that may impact the design of the new water main. These
efforts will include establishing vertical and horizontal controls as necessary. Specific activities
will include:
• Painting the location of known underground utilities using a utility locating service (APS
Locates) prior to performing the topographic survey.
• Requesting available construction record drawings information from applicable utility
companies and agencies.
• Establishing horizontal and vertical control for topographic survey.
• Performing topographic survey along the proposed new water main and sewer service
alignments. This survey will identify existing surface and subsurface features that may
impact design efforts.
• Reducing field data and preparing base drawings that reflect the existing topographic
information. Right-of-way limits and property lines will be incorporated using the most
current available base maps.
Assumptions:
• The horizontal datum will be NAD 83/91 and the vertical datum will be NAVD 88.
Deliverables:
• None
TASK 202 ENGINEERING DESIGN
Stantec will provide design services associated with constructing new water main within SR169,
constructing a new sewer service, and installation of associated fire hydrants, valves, water
services, and other appurtenances. Specific activities associated with this task include:
• Coordinate with CRWSD for specific system requirements for water main, hydrant, and
water service.
• Coordinate with King County for specific requirements for sewer service connection.
• As part of the design, the Consultant will evaluate two methods:the open-cut method
and boring and jacking a steel casing pipe,for installation of the new water main across
SR169. The Consultant will provide the City with its recommendation and an
Engineer's opinion of probable construction costs for both methods along with the
submittal of the 50%design drawings. The City will inform the Consultant which
method will be used via with the 50%design review comments before proceeding with
the 90%design. Efforts will include research and geotechnical review(paper study) of
local soils and available boring information from WSDOT(14 hours assumed).
• Developing and submitting design drawings and details to the City at the 50%, 90%and
final design stages.
• Developing and submitting specifications/contract documents to the City at 50%, 90%,
and final design stages.
• Developing projections of probable construction costs at the 50%, 90%and final design
stages.
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Water Main Extension and Sewer Connection for Ron Regis Park Exhibit A
Scope of Services Page 3 of 5
• Providing quality assurance reviews at the 50%, 90%and final design stages for
relevant project tasks, including construction feasibility reviews by the resident project
representative.
• Preparing and issuing to the City bid-ready documents for advertisement.
• Addressing bid questions and preparing up to one addendum as needed.
Assumptions:
• All plans and specifications will be in accordance with 2014 WSDOT and City
Standards.
• The 50%design submittal will include water main plan and sewer plan/profile views
along with conceptual details. Conceptual temporary erosion control plans will be
included in the submittal. Cross-referencing and fine tuning of details may still need to
be performed.
• The 90%design submittal will include detailed plan and sewer profile views along with
the comprehensive details required to construct the utility improvements. Detailed
temporary erosion control plans will be provided. Cross-referencing and fine tuning of
details will have been performed.
• The final design submittal will consist of the documents that will be used to advertise for
bids from Contractors to construct the improvements.
• The City will provide review comments on the 50%and 90%design documents within
two weeks of receiving the documents.
• A storm drainage report will not be required since additional impervious area will not be
generated by the project.
• No easements are anticipated.
• The design phase of this project will conclude with the award of the construction
contract to the lowest responsible bidder.
• Project will mostly likely be open-cut construction. After evaluation of the feasibility of
the trenchiess crossing concept it is included as an option, additional budget will be
needed for geotechnical exploration and design details.
• City will provide"front-end"specifications for contract, regardless of contract format.
Deliverables:
• Memo evaluating feasibility of trenchiess crossing, including geotechnical paper study.
• Five (5) paper sets each of the 50%design specifications and half-size drawings will be
prepared for City review and comment.
• Five (5) paper sets each of the 90%design specifications and half-size drawings will be
for City review and comment.
• Five (5) paper sets each of the final specifications, half-size and full-size drawings will
be prepared and distributed as necessary for the City and City attorney.
• Paper copies of the Engineer's Opinion of Probable Construction Costs will be prepared
and distributed at the 50%, 90%and final design stages.
• Electronic copies of any of the 50% and 90%deliverables will be provided upon
request.
• Electronic copies of the final plans and specifications will be provided.
TASK 203 PERMITTING SERVICES
Stantec will assist the City with the required permits for the project. Specific activities
associated with this task include:
• Submit plans and coordinate WSDOT cursory review of SR169 crossing
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Water Main Extension end Sewer Connection for Ron Regis Park Exhibit A
Scope of Services Page 4 of 5
• Prepare plans for the City to submit to and coordinate a Developer Extension
Agreement with CRWSD
• Prepare plans for the City to submit to and coordinate with King County for
approval/permit of connection to the existing sewer main fronting Ron Regis Park
Assumptions:
• No re-submittal of information will be required.
• City will coordinate approval, if applicable, for fire marshal review and Public Works
Construction Permit, and prepare any necessary applications.
• City is in lead role for Developer Extension Agreement with CRWSD, with Stantec
providing support.
• A franchise utility agreement with WSDOT is not necessary per the City.
• City to pay any permit fees.
Deliverables:
• Copies of any permits that are obtained will be included in the contract documents.
• Six (6)full size sets of plans for submittal to King County and CRWSD
TASK 204 CONSTRUCTION ADMINISTRATION SUPPORT SERVICES
Stantec will provide construction administration services associated with construction of the
proposed improvements. Specific activities associated with this task include:
• Attending the pre-construction conference.
• Reviewing and commenting on shop drawings/submittals as requested by the City.
• Answering questions and providing design clarifications to the City and/or the
Contractor.
• Making periodic site visits during construction to check the work progress including
assisting the City in the development of a final punch list.
• Reviewing the Contractor's claims for extras and change orders, if any.
• Attending construction coordination meetings onsite as necessary.
• Attempting to resolve construction issues as they arise.
Assumptions:
• City will administer the pre-construction meeting;including notices, meeting notes,
checklist,and attendance record
• The Contractor will complete the construction within the contract time,which is
assumed to be 30 calendar days.
• No significant claims involving dispute resolutions beyond on-site meetings will be
required.
• Construction administration was budgeted for an average effort of 4 hours per week.
• One (1) site visit per week.
• Two (2) construction coordination meetings, total (including preconstruction meeting).
• City will prepare pay estimates
• City will conduct daily site visits
Deliverables:
• Reviewed shop drawings/submittals (via pdf).
• Construction memos and other correspondence as required.
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Water Main Extension and Sewer Connection for Ron Regis Park Exhibit A
Scope of Services Page 5 of 5
TASK 205 CONSTRUCTION RECORD DRAWING SERVICES
Stantec will prepare construction record drawings that reflect modifications to the design
drawings that occur during construction of the proposed improvements. Specific activities
associated with this task include:
• Preparing the preliminary construction record drawings.
• Reviewing the preliminary construction record drawings.
• Incorporating any review comments into the construction record drawings.
• Submitting the final construction record drawings to City.
Assumptions:
• No construction record drawing survey locates will be necessary.
Deliverables:
• Two(2) half-size paper sets of the draft construction record drawings will be prepared
for review by the City.
• Email PDF copy of the final construction record drawings to the City.
• CD of AutoCAD file
TASKS NOT INCLUDED IN THIS SCOPE OF SERVICES:
• Subsurface geotechnical explorations (would be needed as a scope amendment if the
City wants to include a trenchless crossing as a final design option).
• Procurement of subconsultant services other than those specifically listed in this scope
of services
• Easement negotiations or acquisitions
• Detailed environmental studies
• Preparation of a traffic control plan (to be provided by contractor)
• Permit application fees
• Providing construction survey staking
• Leading construction administration services
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Estimated Hours and Budget for Ron Regis Park
Water Main Extension &Sewer Service Installation
Project Senior Geotech Admin/ Labor
Manager Designer Surveyor Survey Man Review Permitting Total Hours Budget by Reimbursibles Total Budget
• Tasks Hours Hours Hours Hours Survey CAD Hours Hours by Task Task by Task by Task
Task 200:Project Management 8 4 12 $ 2,160.00 $ 40.00 $ 2,200.00
Task 201:Design Survey Services 2 6 20 6 34 $ 4,068.00 $ 250.00 $ 4,318.00
Task 202:Engineering Design
Evaluate Trenchless 8 14 14 36 $ 5,782.00 $ 100.00 $ 5,882.00
50%Design 10 36 6 52 $ 7,658.00 $ 350.00 $ 8,008.00
90%Design 8 30 4 42 $ 6,180.00 $ 300.00 $ 6,480.00
Final Design 4 12 4 20 $ 2,956.00 $ 150.00 $ 3,106.00
Bidding Services 4 4 8,$ 1,348.00 $ 100.00 $ 1,448.00
Task 203:Permitting Services
WSDOT Review 1 2 4 7 $ 1,007.00 $ 20.00 $ 1,027.00
KCWTD 1 2 3 6 $ 873.00 $ 20.00 $ 893.00
Fire Marshal Approval 1 1 $ 134.00 $ 10.00 $ 144.00
CRWSD DEA 2 2 2 6 $ 942.00 $ 20.00 $ 962.00
Task 204:Const.Admin. 12 16 6 34—$ 5,384.00 $ 230.00 $ 5,614.00
Task 205:CRDs 2 8 2 12 $ 1,746.00 $ 100.00 $ 1,846.00
Utility Locates (APS LOCATES) $ 800.00 5 800.00
Estimated Hours* 60 124 6 20 6 14 40 270
Estimated Engineering&Construction Admin Budget' $40,238.00 $ 2,490.00 $ 42,728.00
'Estimated hours and budget include trenchless evaluation through 50%design.Additional hours/budget would need to be added if this method is selected for geotechnical exploration and design details.
CITY OF RENTON
SUMMARY OF FAIR PRACTICES POLICY
ADOPTED BY RESOLUTION NO. 4085
It is the policy of the City of Renton to promote and provide equal treatment and service
to all citizens and to ensure equal employment opportunity to all persons without regard
to their race; religion/creed;national origin;ancestry;sex;age over 40;sexual orientation
or gender identity;pregnancy;HIV/AIDS and Hepatitis C status; use of a guide dog/service
animal; marital status; parental/family status; military status;or veteran's status, or the
presence of a physical, sensory, or mental disability, when the City of Renton can
reasonably accommodate the disability, of employees and applicants for employment
and fair, non-discriminatory treatment to all citizens. All departments of the City of
Renton shall adhere to the following guidelines:
(1) EMPLOYMENT PRACTICES-The City of Renton will ensure all employment
related activities included recruitment, selection, promotion, demotion,
training, retention and separation are conducted In a manner which is
based on job-related criteria which does not discriminate against women,
minorities and other protected classes. Human resources decisions will be
in accordance with individual performance, staffing requirements,
governing civil service rules,and labor contract agreements.
(2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of
Renton will cooperate fully with all organizations and commissions
organized to promote fair practices and equal opportunity in employment.
(3) CONTRACTORS' OBLIGATIONS- Contractors, sub-contractors, consultants
and suppliers conducting business with the City of Renton shall affirm and
subscribe to the Fair Practices and Non-discrimination policies set forth by
the law and by City policy.
Copies of this policy shall be distributed to all City employees, shall appear in all
operational documentation of the City, including bid calls, and shall be prominently
displayed in appropriate city facilities,
CONCURRED IN by the City Council of the City of Renton, Washington, this 7th day of
March ,2011
CITY RENTON‘4"/..._
RENTON CITY COUNCIL
Denis Law, Mayor uncil Pr ident
Attest: ... . r,
Bonnie I.Walton,City Clerk �' `=
447�l�1 2015
r
.1°1°1°1 gartal
CITY OF RENTON
FAIR PRACTICES POLICY
AFFIDAVIT OF COMPLIANCE
SV„v -ee 41,4i,AiSeAtVZC4S YtC . hereby confirms and declares that:
(Name of contractor/subcontractor/consultant)
It is the policy of the above-named contractor/subcontractor/consultant,to offer equal
opportunity to all qualified employees and applicants for employment without regard to their
race; religion/creed; national origin; ancestry;sex;the presence of a physical, sensory,or mental
disability; age over 40;sexual orientation or gender identity; pregnancy; HIV/AIDS and Hepatitis C
status; use of a guide dog/service animal; marital status; parental/family status; military status;or
veteran's status.
I!. The above-named contractor/subcontractor/consultant complies with all applicable federal,state
and local laws governing non-discrimination in employment.
111. When applicable,the above-named contractor/subcontractor/consultant will seek out and
negotiate with minority and women contractors for the award of subcontracts.
Grit .F>nateevL
Print Agent/Representative's Name
Prtncip t
Print Agent/Representat e's Title
400111t
Agent/Representative's Signature
/1-1 /7.0
Date Signed
Instructions: This document MUST be completed by each contractor,subcontractor,consultant and/or
supplier. Include or attach this document(s)with the contract.